HomeMy WebLinkAboutAgenda Bill 3.D 09/20/2004CITY OF PETALUMA, CALIFORNIA
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AL-enda Title Re' e'solutio n. Approving The Submittal Of The 2003 -
Me tins Date: 9/20/04
2004 Consolidated Annual Performance Evaluation Report
(CAPER) To The Department Of Housing And' Urban Development
(HUD).
M'eethw Time ®3:00 P1VI
❑ 7:00 PM
Cate2ory (check one) Consent Calendar r ,❑ Public Hearing: ❑.New Business
❑ Unfinished Business ❑ Presentation
Department
Director -
Contact. Person
Phone Number
CDD /Housing
Mike,Mo
Bonn G tiler
778- 4484 (direct)
Cost of Proposal $1 (staff preparation and , current
Account Number
production)
2110/P202000/
Name of Fund :
Amount Budgeted $1,00.0
CDB:G: Program Administration
Attachments to Agenda Packet"'Item
1. Draft Resolution
2. Executive Summary
Summary Statement As an Entitlement Jurisdiction under the Community 'Development Block Grant
Program, Petaluma is required to submit a report of the ,proj,ects and programs which were administered
using Community Development Block Grant (CDBG) funds for, the past fiscal year (2003- 2004). The, I .
Department of Housing and Urban Development requires, Ghat a draft of this repo_ rt be available for public
'
comment 15 days before submittal to them on„ September" 30. Staff will collect all public comments and
forward them to HUD along with -all required financial and program information.
Recommended City Council _Action /S'ugnested Motion Adopt Resolution Approving The Submittal Of
The 2003 -2004 Consolidated Annual' Performance Evaluation Report (CAPER) To The Department Of
Housing And Urban Development (HUD),
ed by Flnan'ceiDirectorc , i t e :: A ro . it Mana er:
te: (. .. . . Date
- SEP ®
�M4
od s a t. 8, 2004
Revision # and Date Revised:
File Code:
#'
caperstaffreportagendabill
CITY OF PETALUMA, CALIFORNIA
AGENDA REPORT
FOR
September 20, 2004 '
Resolution approving the submittal of the 2003 -04 Consolidated Annual Performance
Evaluation Reporr(CAPER) to the Department of Housing. and Urban Development.
1. EXECUTIVE SUMMARY Review and comment on the Consolidated Annual Performance
Evaluation Report (CAPER) a document required of all entitlement jurisdictions bythe Department
of Housing and Urban Development. An Executive Summary of the "Draft CAPER is attached as
Exhibit #2.
2. BACKGROUND The CAPER serves as the_community's annual report on Fiscal Year 2003 -
2004 programs and proj.ecfs funded under the `Community Development Block 'Grant (CDBG)
Program and other related ,funding sources. The report is designed to 3evaluate the City's progress in
implementing programs, and projects'which address our local priorities:
To summarize, the CAPER provides_ the following information:
Identifies the communty''s priorities for expenditure of Community Development Block Grant
(CDBG) funding, as presented in the 2000 -2005 Consolidated.Plan;Strategy.
• ® Presents the 2'003- 2004•CDBG resources; available to address the needs of low and moderate
income residents
• Reports on our progress in matching resources with successful projects and programs which
address Council priorities for Block Grant expenditures
• Identifies what other - resources are available and how they are utilized Tin the community
The report has been designed tou.be informative to both the City Council and our residents, containing
not only the usual annual report functions, but also program outcomes and reports on the people
whose lives are touched by our Block Grant Program.
HUD requires that the public be given at least fifteen days to review and comment on the draft
CAPER. The document has been sentto our nonprofit service providers and has been available at
the Housing and.Block Grant.office.
3. ALTERNATIVES 1. Approve submittal, of CAPER after - .receiving public comments.
2. Modify the draft.CAPER.
4. FINANCIAL IMPACTS ' HUD will not approve future Block Grant funding without the timely,
.receipt of the CAPER.
5. CONCLUSION The 2003 =2004 CAPER fulfills at-1-HUD requirements to ensure continued
funding and provides .decision makers and citizens with a summary of measurable outcomes of the
Block Grant`program.
6. OUTCOMES; OR PERFORMANCE MEASURE' MENTS.THAT WILL IDENTIFY SUCCESS OR
COMPLETION
Each.of,the programs and projects funded via the CDBG Program has been completed as agreed
upom at the :outset of the program :year. The .,success .of the CAPER is "measured :by our 'HUD
Community Representative who reviews the document -and ensures that it includes !all. information"
required by HUD and Congress.
7. RECOMMENDATION:
Adopt- a resolution. authorizing staff to submit the 2003 -2004 CAPER to HUD. Draft
resolution is attached as Exhibit #2.
EDIT 1
APPROVING THE SUBMITTAL, OF THE 200.3- 20.04 CONSOLIDATED
ANNUAL PERFORMANCE 'EVALUATION REPORT (CAPER)' TO THE
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS the City of Petaluma is an Entitlement Jurisdiction under the Community
Development Block Grant (CDBG) Program and receives an!annual funding allocation
from the Department of Housing and Urban Development (HUD) under that program;
and
WHEREAS one requirement of the CDBG Program.is that each Entitlement Jurisdiction
implement a Consolidated,Plan,Strategy which: identifies the °spending priorities of that
jurisdiction to address the needs of their low and m detate, income residents; and
WHEREAS the'D;epartment of Housing and Urban Development requires an annual
performance report; on the extent to which the Block Grant funding was, successful in
addressing the jurisdiction,'s..spending priorities; "and
WHEREAS HUD has provided; direction to each jurisdiction regarding the contents of
that report, the CAPER ;and that the report 'be submitted to! HUD on or before September
30, 2004;
THEREFORE BE IT RESOLVED that the City Council of. 'the City -of Petaluma hereby
directs staff to collect public comments on. the report and authorizes staffto submit the
report to HUD in a.timely fashion; and
BE IT ALSORESOLVED that the City'Council. authorizes the City Manager to approve
modifications to the CAPER and to sign all necessary. documents before submittal to
HUD.
Capereso /d/bonne
Y-!
•
EXHIBIT 2
FISCAL YEAR 2003- 2,004 CAPER
EXECUTIVE SUMMARY
Relationship To Consolidated Plan Stratejjy
O eratin
p g a5 an entitlementjursdictionunder the.Coinmunity Development Block Grant
program the City of Petaluma, has: an adopted 2000 -2005 Consolidated Pian,.,as required
by the Department of Housing and Urban bevelopment ('HUD):, The 2003. 2004.Action
Plan was approved under °the ifidetines and priorities of'the 2000 -2005 Consolidated
Plan.
All strategies and activit es completed'in FY 2003 =2004 promote the goals of the
Consolidated Plan and the Block Grant program: provide decent housing, establish and
maintain a'suitable living, environment and expand economic opportunities, particularly
for low and moderate incomepersons.
Included in our 2003 -2004 menu.of program and services was.funding for administration
of the Block Grant program: administration of the. Fair °Hou'sng program; partial funding
for construction of a year = round facility for homeless singles; transitional housing and
respite services; continuation of a child care program 'for;persons transtioning from
welfare to work; rehabilitation of housing for seniors and .low- income families; housing
rehabilitation for persons °with a disability; and extension of ;a senior meals program for
households in the City's s 1bsidized.housin'g program..
Fair'Housing and Equal Opportunity
The "promotion of housing choices and opportunities" ;is a Consolidated Plan priority.
Because the City's, Analysis of Impediments (AI) 'is now out -of date, an updated AI will
be completed. as part of'the� 2005 2010 Consolidated Plain process. The 'City's Fair
Housing program and tenant - landlord mediation: services will continue to be administered
by Petaluma People Services Center (PPSC).
Action'Plan
Utilizing a 20,03-2004 allocation of $428;000 from HUD :through-the ;CDB.G program and
$100 of previous years' unspent revenue, community, nonprofit agencies, in
partnership with ,the City of Petaluma will provide services to address the community's
priorities, as outlined in the Consolidated Plan:
Serve Petaluma's homeless population
® Provide rental units, including those with support services
®
Improve accessibility for persons with a disability
Pr omote housing choices and opportunities
M
Provide child care programs which assist;in the transition from welfare to work
Provide job related to low - income persons f
s
Provide programs, projects, or facilities °which encourage and implement
principles of sustainability,-
Those 2003-2004 services and programs included:
® The City of Petaluma expended the allowable 20 % on planning and
administrative costs.
• Removal of architectural barriers for persons with a disabilityhave been
completed by the City of Petaluma (public facilities department) and Community
resources for independency -dri individual homes of low- income /disables persons:
® The, Committee On the Shelterless has nearlycompleted a year -round homeless,
and transitional housing facility.
• PPSC administered the City's. childcare voucher - program for`low -in_ come parents
with children:
• PP.SC successfull administered the City. 's Fair Housing y g program which includes
landlord- tenant mediation, information and.referral services.
® PPSC delivered .hot.meals to, low - income seniors.'
o Rebuilding Together rehabilitated lie homes of low- seniors, families, and
persons with ,a disability: .
Other Reso "urces
.As in past years, the City maximizes our resources by leveraging our local funds to 'the
greatest extent possible., Following are ,other funding sources that have been`util'ized -for
our affordable housing projects and programs:
®. HOME
® Low- Income Housing Tax Credits
•- Bonds
® Emerge_ncy..Housing Assistance Program
® HUD 202
®. McKinneyNento Homeless Grants
o FESG'
Sonoma County Block Grant Funds
® Section 8 Subsidies
Geographical` °Participation
The City's housing, and CDBG actl"vities are located in facilities and homes .located_
throughout the community.
Citizen Participation
The City has in place a detailed Citizen Participation P,.lanwhich contains the City's
policies and procedures for public involvement in the CD_BG process. The Citizen
Participation Plan was utilized in implementing the 2003- 20,04.Action Plan.
® A Needs Assessment was. completed in anticipation of adopting the Action Plan,
utilizing wide;ran'
g _ g e; of community -based agencies, including, a Technical
Advisory Workshop °for all potential applicants.
® Held a public hearing before,City Council.
m Interacted with other governmental agencies to coordinate all Block Grant-funded
activities:
® Draft CAPER was-rnade available to allow .a c comment•period.by.interested
parties.
Because formal public,hearings often do not include involvement by the community's
low- income households, the CDBG ,program provides for' and encourages public
participation in small ,group settings emphasizing involvement by"low and moderate-
income people. Also the City takes whatever actions are appropriate to encourage
participation. of minorities, people who do not speak English and people with disabilities.
Monitoring
The CDBG °staff is responsible; for monitoring program. compliance, affirmatively
furthering;fair l ous ng equal,opportunity, and "for`measur ng milestones of 'success
for meeting the:needs 'of the community's low and moderate income and minority
residents.
Execsum 2'0:04/h
v
Citizen Participation
The City has in place a detailed Citizen Participation P,.lanwhich contains the City's
policies and procedures for public involvement in the CD_BG process. The Citizen
Participation Plan was utilized in implementing the 2003- 20,04.Action Plan.
® A Needs Assessment was. completed in anticipation of adopting the Action Plan,
utilizing wide;ran'
g _ g e; of community -based agencies, including, a Technical
Advisory Workshop °for all potential applicants.
® Held a public hearing before,City Council.
m Interacted with other governmental agencies to coordinate all Block Grant-funded
activities:
® Draft CAPER was-rnade available to allow .a c comment•period.by.interested
parties.
Because formal public,hearings often do not include involvement by the community's
low- income households, the CDBG ,program provides for' and encourages public
participation in small ,group settings emphasizing involvement by"low and moderate-
income people. Also the City takes whatever actions are appropriate to encourage
participation. of minorities, people who do not speak English and people with disabilities.
Monitoring
The CDBG °staff is responsible; for monitoring program. compliance, affirmatively
furthering;fair l ous ng equal,opportunity, and "for`measur ng milestones of 'success
for meeting the:needs 'of the community's low and moderate income and minority
residents.
Execsum 2'0:04/h