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HomeMy WebLinkAboutAgenda Bill 3.B 10/18/2004OCT 18 2004 3, B CITY OF PETALUMA, CALIFORNIA AGENDA BILL Agenda Title Resolution authorizing the Petaluma Police Meeting Date: Department to accept a Juvenile Accountability Block Grant from October 18, 2004 the California Board of Corrections in the amount of $6,277. Required matching funds of $697 will be taken from Patrol Meeting Time ® 3 :00 PM Overtime account. ❑ 7 :00 PM Category (check one) ® Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department Director: Contatt Person: Phone Number Police Department Chief Steve Ho S im Lyons 778 -4596 Cost of Proposal Grant amount $6,277 Account Number Matching Funds $697 4080 -51210 Amount Budgeted 0 Name of Fund: Patrol Overtime Account Attachments to Agenda Packet Item A. Staff Report B. Resolution C. Grant Packet Summary Statement The Police Department has applied for a Juvenile Accountability Block Grant from the California Board of Corrections (BOC) in the $6,277. Required matching funds in the amount of $697 will be taken from the general patrol overtime account. This money will be utilized to pay officers overtime to work with Juvenile Probation Officers in monitoring juveniles on probation. Recommended City Council Action /Suggested Motion Adopt a resolution authorizing acceptance of Juvenile Accountability Block Grant funds. Reviewed bv Finance Director: Revie ne : A rov d City Mana er: di - Date: Date: ©CT - 5 2004 o y's Date Revision # and Date Revised: File Code: # 1 October 4, 2004 s/a enda bills • A CITY OF PETALUMA, CALIFORNIA OCTOBER 18, 2004 AGENDA REPORT FOR Resolution authorizing the Petaluma Police Department to accept a Juvenile Accountability Block Grant from the California Board of Corrections in the amount of $6,277. Required matching funds of $697 will be taken from Patrol Overtime account. ExEcUTIyE SUMMARY J f K P The Police Department has plied for a Juvenile Accountability Block Grant from the California Board of Corrections (BOC) in the 6,277. Required matching funds in the amount of $697 will be taken from the general patrol overtime account. This money will be utilized to pay officers overtime to work with Juvenile Probation Officers in monitoring juveniles on probation. 2. BACKGROUND The Board of Corrections allocates funds for the purpose of juvenile accountability programs on an annual basis. In previous years the police department has used these funds for probation sweeps, warrant sweeps, and assisting juvenile probation officers. These operations and assistance were. conducted using officers working overtime and would not have been conducted without the grant funds. This year the funds would be spent to continue juvenile accountability programs, through operations, probation contacts and juvenile probation officer assistance. ALTERNATIyES A. Accept the grant funds and designate matching funds from the patrol overtime budget. B. Decline grant funding and fund juvenile accountability efforts by use of police patrol overtime budget funds. C. Decline grant funding and decrease efforts with regard to juvenile accountability levels. 4. FINANCIAL IMPACTS A. The project total cost of $6,974 will be funded by $6,277 from the BOC grant and $697 in matching funds from the patrol overtime budget. Using $697 from the patrol overtime budget funds means the City of Petaluma pays for 14 hours of overtime toward this project and receives 80 hours of overtime funding from the Board of Corrections Grant. 10 CONCLUSION The use of the BOC money to fund this grant is appropriate. Using funds in this manner will enable an improved level of support and assistance to the Juvenile Probation Officers assigned to Petaluma, without impacting on -duty job demands. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: r The grant has mutually agreed upon objectives that must be met. The objectives are primarily focused on holding juvenile probationers accountable in Petaluma, working with the Probation Office and enforcing existing probation clauses. The BOC also evaluates our performance by bi- annual reports occasional visits. 7. REcomA ENDATION Adopt resolution authorizing application and acceptance of the California Board of Corrections Grant Funds. Sergeant Tim Lyons will coordinate the grant. g: /forms/2003 agenda bill • • Section 5 This form assures that the participating agency agrees to comply with all State and Federal requirements. The form must contain original signatures and be submitted with the application. 0 . CERTIFICATION OF ASSURANCE OF COMPLIANCE I, Mike Bierman, City of Petaluma City Manager , hereby certify that: (official authorized to sign Application Information Sheet - line 15) GRANTEE: City of Petaluma Police Department IMPLEMENTING AGENCY: PROJECT TITLE: Juvenile Accountability Coordinator Is responsible for reviewing the Board of Corrections (BOC) Administrative and audit requirements and adhering to all of the Grant Award Agreement requirements (state and/or federal) as directed by the BOC including, but not limited to, the following areas: I. Equal Employment Opportunity It is the public policy of the State of California to promote equal employment opportunity by prohibiting discrimination or harassment in employment because of Race, Religious Creed, Color, National Origin, Ancestry, Disability (mental and physical) including HIV and AIDS, Medical Condition (cancer and genetic characteristics, Marital Status, Sex, Sexual Orientation, Denial of Family Medical Care Leave, Denial of Pregnancy Disability Leave, or Age (over 40). Please provide the following information: A.A. Officer: Pamela Robbins Title: Human Resources Director Address: 11 English Street, Petaluma, CA 94952 Phone: (707) 778 -4343 Email: humanresources (a),ci.petaluma.ca.us II. Drug -Free Workplace Act of 1990 The State of California requires that every person or organization awarded a grant or contract shall certify it will provide a drug free workplace. III. California Environmental Quality Act (CEQA) The State of California requires BOC funded projects to comply with all of the requirements mandated by the State of California, Office of Planning and Research (OPR) to ensure that the project is not impacting the environment negatively. The California Environmental 1 of 4 General Characteristics: Petaluma is located 35 miles north of San Francisco. Petaluma's population is just over 60,000. Petaluma has long been a bedroom community for the San Francisco Metropolitan area. With an annual growth rate of 3.5 %, Petaluma continues to attract new businesses and residents. Petaluma is developing many new "big city" transition issues that necessitate an increased awareness of this fact. New and adaptive ideas for different approached to law enforcement problems, which are common to all growing cities, are necessary. The Petaluma Police Department has had to decrease personnel due to budget constraints. Currently, the department has sixty -nine sworn officers, thirty civilian employees, and twenty volunteers. Problem Statement: At any given time, the City of Petaluma has between fifty and seventy juvenile residents on formal probation. There are over one hundred juvenile on informal probation. The average age of juveniles on probation in Petaluma is sixteen years old. The gender ratio for these juveniles is 85% male and 15 % female. First -time juvenile offenders in Petaluma have a 50% recidivism rate. Currently there are eleven local schools that juvenile offenders attend. It's suspected that the community's high level of recidivism is a result of (1) inadequate contact with juveniles on probation (2) inadequate participation in these juvenile's cases by Police Department personnel and (3) inadequate communication between the Petaluma Police Department and Sonoma County Probation Department. The Probation Department has one Probation officer assigned to Petaluma. The Probation Officers are in Petaluma several times a week and while school is in session, they are there. Since receiving grant funding last fiscal year, the Police Department's interaction with the Juvenile Probation Officers and juveniles on probation has increased. In order to continue the program currently in effect, additional grant funding is needed. Program Summary:. Under Purpose Area 11, the Police Department will use its existing Juvenile Accountability Officer Position to work closely with Probation Officers. This working relationship will ensure that juveniles are complying with terms of their probation and if they are in violation to take appropriate steps. The Juvenile Accountability Officer will also plan enforcement operations that are designed to deter delinquency. Our Objectives will include: 1) Work with Juvenile Probation to ensure that the information regarding the Juvenile Probation caseload is disseminated as effectively as possible to all Police Department personnel. 2) Increase Police Department participation in individual cases. 3) Assist Juvenile Probation Officers by conducting searches and accountability activities. 4) Conduct enforcement activities focusing on juveniles. 0 Project Timeline: • Pre -Grant Activities -Meet with Probation Department and complete city resolution by August 31, 2004. • Program Development to be completed by July 31, 2004. • Program Implementation by July 31, 2004. • Program Oversight will be on going throughout grant period. • Data Collection will occur during every quarter. • Reporting Dates to the State will occur on each required Quarterly Reporting Period. • Completion of the Fiscal Audit will occur prior to June 30, 2005. Budget Narrative: Due to the limited funds for this program, we will allocate all of the funds to personnel costs. In order to concentrate our efforts in one area, we have not requested funding for supplies, equipment, training or other related costs. • Personnel Costs: Sworn Police Officer overtime rate is at an average of $55.01 per hour. Personnel time will be spent coordinating with the Probation Department as well as carrying out operations to meet the goals of the program. Operating Costs: This program, as designed, has associated operating costs. Equipment Costs: There is no equipment costs related to this grant. • Section 4 COORDINATED ENFORCEMENT PLAN (CEP) Program Title: Juvenile Accountability Coordinator Federal Funds Allocated: $6277.00 Match: $697.00 Administrative Funds (Federal Funds Only): N/A Program Purpose Area #: Accountability Purpose Area #15 Goal: The Juvenile Accountability Officer will work closely with Probation Officers to ensure that juveniles are complying with terms of their probation and-to take action when probation is being violated. The goal of the Juvenile Accountability Officer will be to assist the Probation Officers who work with Petaluma teens to be more efficient and effective in managing their caseload. The Juvenile Accountability Officer will also coordinate any operations designed to deter juvenile delinquency. Funds will specifically pay for Police Officer overtime to accomplish the above goal. Proposed Activities: 1) Work with Juvenile Probation to ensure that the information regarding the Juvenile Probation caseload is disseminated as effectively as possible to all Police Department personnel. 2) Increase Police Department participation in individual cases. 3) Assist Juvenile Probation Officers by conducting searches and accountability activities. 4) Conduct enforcement activities focusing on juveniles. 0 OJJDP- Developed Performance Indicators: (Minimum of one output measure, one short - term outcome measure and one intermediate - outcome measure for each applicable program purpose area) Output Measure(s) 15 -1 Number of different accountability programs in operation: Currently there are tow programs in operation. The first is a program to meet with juvenile probation officers and conduct juvenile probation sweeps. The second is to our School Resource Officer Unit's objective of attending SARB Meetings and the local robation assigned to the school. Short-term Outcome 15 -15 Number and percent of probation contacts that are Measure(s) proactive. a. Number of proactive probation contacts: Zero b. Number of probation contacts: 20 c. Percent: Zero Intermediate -term 15 -18 Number and percent of youth to have revocation Outcome Measure(s) hearings. a. Number of youth to have revocation hearings: Zero b. Number of youth in the program: 56 4 Selected from among performance indicators provided in the JABG Performance Indicator Packet. Select performance indicators that are most closely related to locally - developed objectives and activities, and for which you can collect reliable data at reasonable cost. • 3 of 3 Section 4 c. Percent: Zero * Note: Page may duplicated for additional program purpose areas. • 3 of 3 Section 10 PROJECT BUDGET C� BUDGET CATEGORY AND LINE ITEM DETAIL A. Salaries and Benefits I COST Police Officer Overtime per hour rate is $55.01 For a total of 125.5 hours $ 6,904.00 4of10 Section 10 C 1 PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL • • B. Services and Supplies COST $70.00 Misc. Supplies ( Paper and Pencils) 5of10 Section 10 TT l� TrT�m r�r rr�rr�m 6of10 Section 10 n PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL • D. Community Based Organization (CBO) Contracts I COST Not Applicable (Rev. 3/04) 7of10 Section 10 TT 111'T !'gym r�r�r i-. rim 8of10 Section 10 PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL F. Equipment — Fixed Assets COST Not Applicable 9of10 Section 10 (icev. S/v4) 10 of 10 Name of Unit of Local Government: City of Petaluafia Police Depart - m6 tt 1 Unit of Local Government Direct Grant Amount (See Program Guidelines, Appendix A) 2 Additional Direct Grants received from other eligible recipients: (See Program Guidelines, Appendix A. Use additional sheet if needed.) City: _ Amount City: Amount City: Amount City: Amount City: Amount City: Amount City: Amount City: Amount City:, e Amount Total from additional sheet (if needed) Total amount received from other recipients 3 Total Amount of Federal Award (Calculation A + Calculation B above) (A) $6,277 (B) $0 (C ) $6,277 If you are applying funds toward construction of a Permanent Juvenile Correctional Facility (PJCF) then use the alternate calculation found in the box on page two for items 4 & 5 below: 4 Total Project Cost [(Calculation C x 10) _ 9] Round to the nearest whole dollar (D) $6,974 5 Cash Match (Calculation D — Calculation C) (E) $697 6 Administrative Costs to be Charged to Grant 7 Total Funds Available for Program Purpose Areas (Calculation D — Calculation F) (F) (G) $6,974 Please complete this form and save it as JA BG Worksheetlals. This form must be returned with your Resolution No. N.C.S. • of the City of Petaluma, California Resolution authorizing the Petaluma Police Department to accept a Juvenile Accountability Block Grant from the California Board of Corrections in the amount of $6,974.00. Required matching funds of $697.00 will be taken from Patrol Overtime account. WHEREAS, the City of Petaluma Police Department desires to undertake a certain project designated Juvenile Accountability Coordinator to be funded in part from funds made available through the Juvenile Accountability and Incentive Block Grant Program administered by the California Board of Corrections; and WHEREAS, the City Manager of the City of Petaluma is authorized, on its behalf to submit the attached proposal to the California Board of Corrections and is authorized to sign and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including any extensions or amendments thereof; and WHEREAS, the applicant agrees to provide matching funds of $697.00 required for said project (including and amendment thereof) under the program and the funding terms and conditions of California Board of Corrections and that the cash match will be appropriated as required; and NOW, THEREFORE, BE IT RESOLVED, that any liability arising out of the performance of this grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and the Board of Corrections disclaim responsibility any such liability. 0 BE IT FURTHER RESOLVED, that grant funds received shall not be used to supplant expenditures control by this body. Under the power and authority conferred upon this Council by the Charter of said City REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on, , 2004, form: by the following vote: City Attorney AYES: NOES ABSENT: ATTEST: City Clerk Mayor Resolution No. NCS •