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HomeMy WebLinkAboutAgenda Bill 5.C 10/18/20044 I- CITY OF PETALUMA, CALIFORNIA AGENDA BILL OtT 1 8 2004 Agenda Title Resolution Providing for Continuation of Salary and Meetinj�'Date: R.Benefits for Eligible City Employees: called to Active Military Duty October 18, 2004 or Military Training, Meeting Time ® 3:00 PM ❑ 7:00 PM Category (check one) ❑ Consent Calendar ❑ Public Hearing New Business ❑ Unfinished Business ❑ Presentation Department Director. Contact"Person Phone Number Human Resources Pamala Robbins; 778=4343 er Cost of Proposal Account Number Unknown. Various Amount Budgeted Name'of Fund: Funds are allocated in FY 2004 -2005 budget. Various Attachments to Agenda Packet Item l .' Resolution establishing the City of Petaluma providing for continuation of salary and benefits for eligible city employees called to active military duty or Summary Statement It is recommended that the City Council �of`the City of Petaluma adopt a resolution t6 provide for continued salary and benefits for up to 365 days when city employees are military reservists and are ordered to active duty or military training under the President of the United States, Executive Order 13223. This resolution is proposed to assist employees and their families in order to maintain financial stability while they make the personal sacrifice to serve. Recommended City Council Action /Suggested Motion Adopt proposed resolution for establishing continued salary and benefits 'for up to 365 days when city employees are called up to active duty or called up for military training. Reviewed bv Finance Director: Reviewed by City Attorney Date: Approved b City Mana er: Date: Date: iK PE? 2 2 & 6 To a 's ate: Revision # and Date Revised: File Code: CITY OF` PETALUMA, CALIFORNIA OCTOBER 18, 2004 0 AGENDA REPORT FOR Resolution Providing for Continuation of Salary and Benefits for Eligible City Employees Called to Active Military Duty or Military Training. EXECUTIVE SUMMARY It is recommended that the City Council of the City .of Petaluma adopt a resolution to provide for city employees who are military reservists continued salary and benefits for up to 365 days, when they are ordered to active duty or military training under the President of the United States Executive Order 13223. This resolution is proposed to assist city employees and their families to be able to maintain financial stability while they make their personal sacrifice to serve. 2. BACKGROUND The City of Petaluma presently provides employees with paid military leave for up to 30 days in accordance with the Military Veterans (M &V) Code. Under the M &V Code there are two types of military leave. One type of military leave,is'for active duty and onetypeis for military training. We presently have two employees who are reservists and as an employer of those reservists we are subject to the M &V Code. During their employment with the city these employees /reservists have received paid military leave for military training but not for active duty. The city may provide paid military leave beyond the 30 days by either adopting a resolution, or as provided in a memorandum of understanding reached with an employee organization. It is recommended that the city provide the continued salary and benefits for military duty by adopting a resolution. As proposed in the resolution, the city provides military pay supplements to the employee's base military pay (excluding such things as a housing, meal, or other allowances) to make it equal to the employee's base salary (excluding overtime) at the city. The city's base salary would include regular allowances and specialty pays such as professional achievement pay. The city will also continue to pay for regular benefits in accordance with the employee's outline of benefits or memorandum of agreement. Benefits paid by the city in this circumstance are subject to "specific plan or benefit restrictions. For example, the life insurance and long -tern disability programs, have. limits of`90 days -Ider such leave. The cityhas certain limits on leave accruals as well. The idea Here is that these employees would be placed on paid leave of absence but in accordance with existing city rules. The proposed salary and benefits for military leave would continue for up to 365 days. The time period maybe extended by the City Council in the fixture, should they wish to do so. U i E 3. ALTERNATIVES The city does not provide for continued salary and benefits for up to -365 days. 4. FINANCIAL IMPACTS Unlmown. 5. . CONCLUSION : _ Creating a resolution to continue salary and benefits for city employees who are called up to active duty or called up for military training. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Resolution provides continued salary and benefits `to assist employees and their families maintain financial stability while they make the personal sacrifice to serve in the United States military. 7. RECOMMENDATION Adopt proposed resolution, which provides for continued salary and benefits for those employees 0 ordered to military =duty. • DRAFT RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA PROVIDING FOR CONTINUATION OF SALARY AND BENEFITS FOR ELIGIBLE CITY EMPLOYEES CALLED TO ACTIVE MILITARY DUTY OR TRAINING WHEREAS, the President of the United States,has ordered the Ready Reserve of the Armed Forces to active duty by Executive Order 13223; and, WHEREAS, the city has an employee in the Ready Reserves of the Armed Forces who has been ordered to active duty and the other employees may be in the future; and, WHEREAS, the city provides for a paid military leave of absence and continuation of benefits for thirty (30) calendar days pursuant to the Military and Veterans Code; and, WHEREAS, the city greatly values the contribution of these employees and desires to alleviate financial hardship for the employees and their families; and WHEREAS, the city desires to maintain the regular salary and benefits of these employees during their active military duty or training. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Petaluma does hereby resolve as follows: 1. An eligible city employee pursuant to the Military and Veterans Code who is ordered to active military duty or training under Executive Order 13223 shall receive the difference in pay between his/her regular pay and his/her military pay. In addition, the employee shall have continued benefits. The salary and benefits paid under this resolution shall be provided in accordance with the city's applicable agreements, outlines, rules, policies and procedures and all state and federal laws. Such benefits may be subject to individual plan provisions. 2. The pay and benefits authorized by this resolution shall be in effect through the employee's activation for a period of three hundred sixty -five (365) days or discharge, whichever occurs first, unless extended by the City Council.