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Home My WebLink AboutAgenda Bill 5.E 10/18/2004i CITY UF'PETALUMA CA 6. 6; r , Benda 'Title Resolution Authorizing the Purchase of Furnishings Meeting Date: �� i! October 18, 2004 i CITY UF'PETALUMA CA 6. 6; AGE BILL QGfi 8 2004 Benda 'Title Resolution Authorizing the Purchase of Furnishings Meeting Date: Tor the Water Field Office Project � n, �� i! October 18, 2004 Meeting Time N 3,:00 PM ❑ 7 :00 PM Category (check one) ❑ C,onsent Calendar ❑ Public Hearing New Business ❑ Unfinished Business ❑ Presentation Department Water Direcfor Contact Person Phone Number Resources & Michael_ Ban, P.E. Steve,S n eons 778 -4560 Conservation Cosf 6f Proposal $163 ;'' Account Number #C501200 Amount Budgeted $2S0,00G Name of Fund; Water Enterprise Fund Attachments to Agenda Packet Item Agenda Bill Resolution Attachment A — Steelcase" Warranty Attachment B Fairfax County Virginia Supply /Service Attachment C — U. S-. Communities Purchasing Program Information Attachment D - One"Work Place Proposal Summary Statement , C bn8truct 6nbfIhe water field offce is scheduled to b'e,completed in March 2005. This proposal'includes Ahe provision of furnishings to support occupation and use of the building by the City. The, furnishings comprise, Steelcase's "Kick System'' which,f their lowest cost system. The furnishings are quality products'thdt, are" being offered at'a '50% discountt'o'themanufac'turer's list price through the U., S. Communities purchasing program. Recommended City Council Action /S,ug�es'ted Motion City Management recommends the 'City Council approve the resolution authorizing the purchase of furnishings for the water field office. Reviewed by.F'inance Director: Reviewed by City. Attorney: Date: Apprayed b .City Man-ager 'Date: D 2 4 Date': ' Revision Date Revised: file Code SAC-IR FoldervWATER # Ctober 8:, 20.04 Folder \9797 Water Field•Office Site Improvements\ Agenda \purchase of fumi shin gs.draft 3.doc S:\C:f:l'.° Folder \WATEk "Folder \9797 Water-Field Office Site 'Impfovements\Agehda\ purchase of fumishings..draft 3.d6c n C ITY 6F PETAL"UMA,,- CALIFORNIA October 4, 2004 AGENDA REPORT FOR RESOLUTION AUTHORIZING THE PURCHASE_ OF,FURNISHINGS FOR. WATER FIELD OFFICE SITE IMPROVEMENT PROJECT` #C501200 • 1. EXECUTIVE SUM MI RY Construction of the water field , office is scheduled `to be completed in March 2005. This proposal includes the'p"rovision of furnishings;to support•occupation and use.ofthe building by the City. The furnishings comprise Steelcase's "Kick System" which is their lowest cost system. The g furnishings quality p e being offered at a discount to the manufacters list price hCom munities purchasing u the U. & program. City Management recommends the Cit Council app rove the, y pp "resolution authorizing the purchase of furnishings for the water field office. 2. B ACKGROUND : "' 'eonstructi on of the water field office In January 2004 -the, City Council. awarded the contr act,for. at 202 North McDowell Blvd. for the Department of Water Resources, and Conservation to meet the growing needs of the City. Construction commenced in February 2004 and is scheduled to be completed in March 2005. The prod pct includes .demolition; ofthe old building, construction of the new 13,000 square foot facility, which includes: offices, :bathrooms, conference /training room, map /project storage room, maintenance and machme shop-, lockers and showers, parts storage meter test shop, control .room (for electronic c0iitrol and monitoring of the'City',s water system through the department's Supervisory Control and Data Acquisition system), electric roorn, computer server room, and site work including relocation of the above - ground fuel storage.tank landscaping, and parking' for employees and departrrient operating, construction and maintenance vehicles. This .proposal provides;the furnishings necessaryto the facility and support.its occupation use b the .0 tations, electrical connections; p y` ty, including chairs desks,, work _ , base power raceways, wiring; 'tables cabinets, storage'bins; shelving, and bookcases: The City and the project architect, Burks Toma Architects, have been working with, One Work Place on the design; layout, el'ectrical;.�a.nd data connection:detai!ls and' installation drawings for the furnishings. .These have, been :completed and are the. basis for"the furniture systems: One Work compl onbsrite t One Work Place; has provided s mi arlservices to othe "r pubIic agencie systems p p p g es, u SACIP. Folder \WATER Folded \9797 "Water Field Office Site Impmenfnts\Agenda \purchase of fum'ishings.draft 3.doc including Mendocino County, Napa Valley College, and the University of California at Berkeley. The furnishings comprise Steelcase's "Kick Systern" , which is Steelcase's lowest,cost "furniture system. This system is backed by a lifetime`warranty, which is provided in Attachment A. ALTEANATIVES L. .Take no lattion at this time. 2. Approve the reso lution authorizing the purchase of furnishings. 3. Take other action as directed by the City Council. 4. `: FINANCIAL IMPACTS The pricing Tor the 'furnishings was competitively bid ;through the. U. S. Communities purchasing program., California Government. Code provides California public agencies the ability to use the U. S. Communities program's contracts: The furniture systernsi contracts in place for-the U. .S. Communities program were competitively bid by Fairfax County Virginia. Through this. contract the City-is able to.fake advantage,of the discounted pricing for Steelcase's. furniture, which .is set at. a 50Wdiscount to the manufacturer''s list price. A copy of Fairfax County rginia's `contract with Steelcase: is provided in. Attachment B. Information, on the U,. S.. Communities program. is provided in Attachment C. The total price for the furnishings system, including procurement, delivery and: installation is, $L63,078, which.rs below the budget ofS Funding for this purchase is included in the FY 04-05 Water'Capital Improvement. Program Budget ?roj'ect #C501200. Orf.0 Work'place's proposal is provided in Attachment R, 5:: CONCLUSION The 'Steelcase, furnishing. system for this project is a. quality product that is being provided. at a 50% discount to; the "manufacturer.'s list p'r'"ice. Furnishing equipment and facilities, for the Water Field Office "support's its occupationand use by thewCity. 6. OUTCOMES 'OR.PERFORMANCE.ME'ASUREMENTs THAT WILL'IDENTIF.<.Y SUCCESS OR COMPLETION: After Council:ap,proval a purchase orderw*11 be issued to One Work Place. The furniture will be installed in early March., --7. RECOMMENDATION City 1Vlanagement.recommends the City Council approveih.e resolution. authorikingthe purchase and installation of furnishings for the Water Field Site Improvement Project #C501200. • S:fCAR Folder \WATER FolderMO.. Water Field Office Site Improvert2nts\Agenda \purchase of.furnishings;Araft:ldoc i • RESOLUTION AUTHORIZING THE PURC SASE OF FURNISHINGS FOR THE 11 f WATER FIELD OFFICE "SITE IMPROVEMENT PROJECT #8399 - 54151 - C501200 WHEREAS, the Water Resources and Conservation Department i "dentified a need to purchase and install furnishings as part of the Water Field''Sit hn.provemenf Project #501200 by.March of 2005; and WHEREAS, funds were approved for this purpose in the FY 04 -05 Capital Improvement Program Budget; and. WHEREAS, staff and the,project architect developed specifi'cafions and, selected a U.S. Communities Contract vendor to su pp y 1 and install the furniture system; and WHEREAS, the design, layout work, electrical and data connection details and. installation drawings have been completed; and y City' Council that: NOW THEREFORE BE IT RESOLVED , b the�Petaluma 1. The City Manager is; authorized to enter into'a contract with One Work Place, 1057 Montague Expressway Mfl itas :CA 95035 to rovid g p p e;andinstall',furnishngs for the Water Field Site Improvement Project #8399 - 54151- C5,0,1200 at a cost of $163,078. 2. This resolution shall become effeciive'immediately'. 3. All portions of this resolution are severable. Should any individual component of this resolution be adjudged to be invalid and' •unenforceable by a body of competent jurisdiction, then the remaini "ng resolution portions hall be and continue in full force and effect exce t, as to those resolution ortions 't p p that have been adjudge .invalid. The City y e .adopted this Council ;of the City of .Petaluma hereby declares 'that it would have resolution and each ' section, subsection clause, sentence, phrase and other portion p :section subsection, clause sentence, thereof irres ectiv,e of the � act that one or ' more phrase.:or other portion may be held invalid or unconstitutional. SAC.I.P. Folder \WATER Folder \00 Water-Field Office Site Improvements\Agenda \purchase of'furni`shings.draft aloe