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HomeMy WebLinkAboutAgenda Bill 3.D 11/01/2004=e 4 ■ i n7 nu IDT. 'r A T. M /UA, S A T YVf1" A No vember AGENDA BILL • Agenda Title Resolution Re ectin All Bi ds For The McNear cNear J 1VIeetins.Date: November 1, 2004 ect N Peninsula Phase I Improvements -Proj , o C400304 1Vleetins Time Z 3:00 PM ❑ 7:00 PM C ate2ory (check one) Consent C alendar''' ❑Public Hearing ❑ New Business Unfinished Business F :Presentation Department Director Contact Per - son Phone. Number General Plan Admin. Pamel oft- Duivew' (707) 778 -4511 Parks and Recreation. Jim C Cost of Proposal $'963,617. = x $1;032,402.,15 (Base Bid Range) Account Number 3700- C400304 Name o Fund: f Amount Budlaeted $500 000 State Grants State Parks Grant $52,000 Community Donations' Bay Area Ridge Trail Grant $13,000 Cheda Setfle Community Donations . Att aehments to Agenda Packet .Item A. Resolution Rejecting All Bids - acre Summary Statement In 1996 the City of Petaluma acquired.a 10:1 parcel consisting of a portion of the McNear Peninsula, a strip of land that wraps around' the terminus of the McNear Channel, and a portion of the Channel itself The City has received $500 in State: funding for a range.`of improvements including public access, -habitat restoration, and educational features on this site consistent "`with the.Petaluma River Access and Enhancement Plan (adopted May 1996)., Relocation.of -the. Historic Livery Stable to the site occurred in March 2004. The , Council a y pproved the Final, Conceptual Desi P1 Cif _ gn an at the November 1.7" 2003 meeting e AiRC: SPARC reviewed and re p2� rovlided the tits Februthe 2 004 meetin p inp u to p j ary -' after wh, ch the final construction documents were comple The project was,put out to bid in September with two (2) contracting firms responding. The base -bid price ranged from. $963,61797 by,C. Hardy Engineering Contractor, Inc. to $1,032,402.15 by North Bay Construction, Inc.. The balance, of grant funds available for the project is $390,197, in addition. the City has'receive.d community donations of around $52,000, and approximately $13,000 is available ffom the 2000 Cheda Settlement, bringing the total available funds for project c s 455, The City anticipates material donations valued at approximately $35,000. Dueto etween th e g a p b avai -lable funding,and the bids received, Staff recommends that the Council reject all bids, direct Staff to :d'evelop a reduced 'scope, of work for Phase I' of the McNear Peninsula Project. that reflects available funds, and i-ebid;the"project. Recommended City Council Action este Staff recommends that Council reject a11' %ids direct staff to develop a reduced scope of work for Phase 1 of the McN. 'ear Peninsula Project that reflects available funds, and immediately,rebid the roject. Revi_ e b Fiiiance,Director Reviewed "by City Attorney Date: A rov ,b. Ci Manager D ate: _ Date•, °QCT &d o at : Revision # and Date Revised: File Code: O Cito er 19, 004 • #2 October 2G, 2004 SADuiven \River Plan\McNear Phase I \Bid Package\Agenda Bil1.McNear. Reject.doc R1, R ?, CITY' OF 'PE`I'ALUMA, CAL'IFOIZNIA NOVEMBER 1, :2004 AGENDA DEPORT FOR. RESOLUTION; REJECTING ALL'BIDS FOR THE MCNEAI2 PENINSULA PHASE I IMPROVEMENTS PROJECT NO. C400304. L. EXECUTIVE SUMMARY In 1996 the City of'Tetaluma acquired' a 10.1 -acre parcel _ consisting of a .portion of the McNear Peninsula, a strip of land''that wraps around the terminus of the McNear Channel, and a portion of the Channel itself. The City has received $500,000 'in, State funding for a, range of improvements including public access, habitat restoration and educational `features on this site consistent with the 'Petaluma River Access and Enhancement Plan (adopted May 1996). Relocation, of the Historic Livery Stable to the site occurred in; `March 2004 The .City Council approved the. Final Conceptual Design Plan at the November er ff 2003 Council meeting :with the provision that the project be reviewed by .- SPARC. Noveinbe r eviewed and, provided, input, to the project at its February 1.2 2004 meeting, after which the contracting firms responding base. -bid nce ran ed from 963 "to bid in September, "with. two (2) •. ; final construction documents were comp The ro ect was ut out' g p g, $ ,617:97 by C. Hardy Engineering Contractor, Inc. to $1,032,40.15 by North Bay Construction,, Inc. The balance of grant funds available for the project is $390 in addition the City'has received community donations of around °$'52,000, and approximately $13,000 is available ,from the 2000 Cheda Settlement, bringing the total available funds for project construction to $455,197. The City anticipates material donations valued at approximately $35 000. Due to 'the pp y gap between available fundin and the bids received Staff g recommends that the Council reject all bids, direct Staff to develop a 1reduced scope of work for'Phase I of the McNear Peninsula Project thatreflects available "fiinds and rebid the project. 2. BACKGROUND The acquisition and enhancement of the McNear Peninsula has been a goal of Petaluma's" General -Plan for over thirty years; The existing General Plan Land Use Map classifies the McNear Peninsula as a "Proposed Park ". The City',s goal of acquisition :and development of the McNear Peninsula as p a' park is reiterated in the 199.6 Petaluma. River .Access sand, Enhancement Plan (River Plan) and again m and,,,0 en space District p (' ) y the 2003 ,Central Petaluma S ecific,Plan (CPSP . In 1996 the Sonoma Count Agricultural �Preserv�ation p p trict (SCAPOSD) assisted the City of Petaluma in purchasing the first: phase of the McNear''', Peninsula Park, consisting of .10:1 acres; an area, which includes the head of the M'cNea' Channel and a section that abuts Copeland 'Street and wraps around the McNear Channel to the east near Ho er.•,Sg eet P d to the west along: he McNear Pen I r e City a s "tafc 'has consis'te a: g ( Phase, I). pp urchase of the McNear. Peninsula ' Phase, _ parcel y, sought Following the additional grantWfunds °from.a van'ety for thepurchase of'the remaining parcels comprising the McNear Peninsula and "for.implerientation of'improvemeilts. In February 20;01 the Cit Council, authorized staff to. "att d g q �' P , , y ,. , am additional .fundiri , to complete the • " Peninsula Park (Resolution No. 2001 -03'0 N.C.S'.). An , acq uisition and im lementation of the M application was submitted-on ,February 1, 2002 for grant funds through the" Riparian and Riverine � 'r ' Coasta Pr otecti0 n � • � ( p ) . l � Habitat. Program am under .the, Safe Neighborhood - Parks Clean Water Clean Air and Bond Act of 2000 known as Pro osition 12 . In October: 2002, - t_he City received notification from the California, Department of Parks - and Recreation that !it had been awarded $380;000 in funds for the p p acre :McNear' Peninsula Phase „ develo ment of a ublic trail, biotechnical bank stabilization n arian and riven habitat enhancement and 'installation of interpretive displays on the 10.1- s 11 site. City staff. secured $120,000• in funding through the Bay Area Ridge Trail Council (BARTC) in May 2003 to implement additional pubjic ;access improvements °and :amenities as part of the McNear Peninsula Phase I Project,' ,Earlier this year, Waste Management Inc. presented „the City Council with a $5,000 donation toward the project. . Public su and anc� p p ipation has been instrumental to the success"of this ,project to date: Petaluma'-0 three local Rotary.Clubs have coin bitted to participating financially and physically in.this,pro�ect as part of Rotary International's Centennial. Am ver'sary_ To, date, through direct contributions and the ale of commemorative bricks to citizens and local businesses, the, three Rotary clubs' have committed approximately _$47;000 to the project: In addition,, local businesses :have.',donated `materials to the proj ect worth approximately'$35,000. For example, Shamrock Materials Inc. is providing the porous concrete for the parking siagingzrea'at no 'charge and East. Side Cycles has committed to providing bicycle racks At no :change. ,Additional donations are being pursued for items such as benches 'and picnic tables. Providing public access to the Periinsula,is vit "al to developing continued interest arid. participation in. this public asset and'its continued development in,the future. The, project was put out to bid in September with two (2) .firms responding as follows: Engineer's C. Hardy Engineering North Bay Estimate Contractor Construction,, Me. BaseBid.• $580 $963,;'61.7,97 $1,032,402. -1 "5 Add.•,Bid,A1t:.A $ '60,000 $60;893:90 $85,994.00 Add. Bid Alt: B' $,15 $22,65000 $29;707:50 Add laid. Alt. G $12 $15 $43;081.25 . . Add Bid.Alt. D $4 $4,025.00 $7;300 : 00 TOTAL $676'500 $1,066;675.22 $1,198,484.90: Currently $455 197 of funding is available for construction. Because of the discrepancy between• available funds and they bid proposals, Staff recommends "that the :City Council reject all bids, direct staff' to., develop a reduced ,scope of work that reflects available funds-and imrnediately-rebid tlie.project. 3. ALTERNATIVES a:, Reject bid's, "direct staff to downsize Phase I of the park project, and re =bid: 4., FINANCIAL IMPACTS During the': 2603 -04 fiscal year, $97,494.00 was allocated foi' environmental .review, project, design and engineering, a $1.6,163.00 contract, was 'executed for' .the preparation of `educatonYinterpretive ,displays for the project, and ,$1;273 has ,been sperm on obtaining regulatory germ is for a° total of 5,11 4,930. WA g , p, coon. ,Addit'i'onal sources of revenue areg available e, ri nal ant fundin available for- project constru` � i�' r the project as " outlined below. `Currently $455,1,97 of. funding is available for construction. Staff will'. work; with the project ,designer to- .value, enb veer the pr oj ect, reduce `the" project; scope, and, build in inspection fees and a 5 contingency. Based on existing funding, the proposed budget,would, be:; 'Project "Award':. $ 397,1'97 i 1_ Contingency 5 0 1,: $ 23,000 • Const MM- rnt °and lnspectiori $ J5, 'Total Project $ 455,1:97' State Parks'Grai t $380,000 Bay Area -Ridge Trails Grant $120,000 Petaluma_ Rotary Clubs $ 47,000 " Empire Waste.Management. $ 5,000 Cheda Settlement $ 13,000 Basin Street Reimbursement $ 5,127 City of Petaluma Park Fees $ 0 Less Expenditures to Date - $114,93.0 'Total:,Revenue $455,197 The additive bid items which include the , marsh overlook, the amphitheatre, and the enhanced storm ram et will be removed fro ro ect forward.is m. this phase, the project. ,Because the balance required to move the o p out) gr eater `than 5 0 /o of the bids received, Staff recommends that Councif reject all bids. A revised scope which reflects available funds will be accomplished through alternative material selections, reduced .landscaping, reduced furnishings /ainenities; and fewer improvements to the Peninsula itself. 5. CONCLUSION Implementation - ,of the River Plan and'the existing; General Plan,goals for the McNear Peninsula has long been recognized as a City Council priority. This project represents the first phase in making public access and improvements to the McNear Peninsula; a reality' Coupled with the recently approved, and will provide an important recreational asset within walkin distance of Peum components, this project anticipated, projects within Petaluma s Downtown, articular) the residential g _ taluma's Downtown core. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WIL L,IDENTIFY SUCCES OR COMPLETION: Staff will work with the ro'ect's p J landscape architect. in order. to value engineer the project and reduce the project scop the Council after bids are received. Parkk d "edicahon sl planned fo eMarch or bid the project and return to p April of 2005. 7. RECOMMENDATION Staff of the e c omme Peninsula". Project hat re it ' ll ids, ,direct staff to develop a reduced scope of work for Phase. I cts available fund's, and,immediately rebid the project. S'i\Duiven\River Plan\McNear Phase I \Bid Package\Agenda Bill. M cN ear.Rej ect.doc - RESOLUTION REJECTING ALL BIDS; FOR THE MCNEAR PENINSULA PHASE L IMPROVEMENTS PROJECT NO. C400304. WHEREAS, the City of Petaluriia, per the General Plan, is prepated to construct a 10.1 acre park on'City -owned land 'to meet the needs of the Petaluma community; and WHEREAS the City as hired the firm of y Wetlands Research Associates, Inc. to design the proposed park; and WHEREAS, the City Council, the'Recreation, Music, and Parks Commission, and SPARC, have reviewed' and approved the Final Conceptual Design. Plan; and WHEREAS plans ans ecificat ons have been prepared, p p p . , and bids solicited by the Department of General Plan Administration and the Parks and Recreation Department to construct the McNear Peninsula. Phase I project; and WH��EI2EAS� 2 bds. have be ved and o erred n- recei' on S ' � - p , September 22 2004, and ranged from $963,617.97 and $1 „032,402.15 for the project base bid, and WHEREAS, the•bids received are over the budget amount allocated for the project; and WHEREAS staff therefore recommends that the. Council direct Staff to both reduce the cu r, project scope” ar d /or seek additional .grant funding and rebid tlie,project; ' NOW, THEREFORE BE IT RESOLVED, that the Petaluma;City Council does hereby reject all bid's receivedfor the McNear Peninsula Phase I Improvements Project No. C4003'04.