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HomeMy WebLinkAboutAgenda Bill 4.B 11/15/2004ii I Mo CITY;'OFETALUMA, C ALIFORNL._ 1 L PETALUMA COMMUNTTY DEVELOPME NT "POVember 15.2 4 L C „ AG A BILL Agenda Title Meeting Date: November 15, 2004 y Approving the, Plans and Specifications Prepared R 6 M ion an _ Resolution T»ae " ' Presentation ®3:00 PM b 'Pent Design and p Approving the Project 'Budget, Awarding the Contract f6r the eetin ❑ 7 :00 PM Installing " S ayfinding Signs Project No , Ena� i , Maximum `Total Project Cost: $664 ;500 Funded b The City' y Central g g y' Business District Fund (3300). Category (che ck one) ❑ Consent;Cale�dar ❑i',Pub11e Dearing C1 New Business Unfinished Business ❑. Presentation_ p a i ; Ia Con � 8 -45 umber ED & Redevelo ment Drector � hone 1V Paul, aran e1T 8.1 Cost of Proposal $533;000.00 ,.: Account Number- . Amount Bud eted $664 500 I ` u a ' 340.0- 54.151 - 0200603 � g ; . Name of Vund: PCD & CBD Attachments to Aiienda Packet Item 1 Cons Contract g , he.Plans,,� Specifications; Approving the Project Budget., Awarding the :owntown; Pedestrian on Sign Location Plan Directi 2. D � 3 'S! ag6Plans Summary Statement t am Design, worked' with �a Crt c mmittee program to direct vehicles to the Kist o y ><n the: ar es The to i na e one downtown 'and to ubhc arkm g g Pen committee 'to to esi g represented diverse interests such design P p g= g � P .. as Chamber of Commerce, Petaluma Downtown Association visitor, ,s Bureau, Arts Council, ZAC Landscape Architects and , City maintenance staff. After mu tion between the steering, committee d Pentagram, two signage des ;for full�,developmen p y ch.mtera an � . gns were selected t. The end! result, of the committee was to .select the design of A' signage`. way- finding system, "Which was then .presented to SPARC for y g gn �g January 8, 2004, approval SPARC a " roved the, si non pp pp final wa -findln si de Bids were solicited on May 12 2004, Only 'one bid was: received, from James Nolan Construction for $682,1'93. This amount exceede &`the previously budgeted amount by .$282,193. The bids were rejected on review in June 7, .2004: The project was then're, -bid on October . 29 2004? Slit 'bids were ,received. Contracting pp Py . _ P ag r- S'ervlces' was the 'a anent low bidder bid ack e• is available f o er at x$302 565.12. A co of the the City Clerk. s' Office:. ag is to adopt "a resolution approving the plans and specifications prepared by The, purpose of this enda item g agr gn,. pp g p j dg ,. ntract to 'Contracting . P�'P. " Pent am Desl a room the ` ect" bu et and awardm .�� the,,;, construction co Services f6r . Recom resolution Act on/SuEges ed Motion p i Adopt �� p m PCD appr "ovmg the , lans and s eclf catlonssr prepared by Rentagram. Deslgl and Redevelopment, staff, 'approving the project budget, and awarding the construction contract to Contracting Services for $302 565 1 "2: unanceal) ire , - Re�a a .b` 'AF'' " . � .• "etor:� Re�aew < 6" e ADD4 -Cit ;1Vlana er:; eN ate D Toda ' t :, = Revision # and a e evised File Coder Octob ` 29 O04 S \CIP Downtown Imps C200603'' (9053) \Wayfinding h # (603W)\Design\330 =i'CDC Agenda Bills \11 -03 04 p ;b.aoe F ®R. REGARDING A RESOLUTI D �Y PENTAGRAM ID�SIGN 'AND ��� TAE. PLANS A1VI) DISCUSSION AND ACTION SPECIFICATIONS'PREPARE DEVELOPMENT STAFF, APPROVING THE PRO ,.;,. JECT BUDGET, AWARDING THL-CONTRACT FOR THE PETAI.UMA WAYF'INIDiNG` SIGNS PR04E, C200603 1. EXECUTIVE SUMMARY agr Design y g gn ,g p gr direct vehicles to the Pentagram Desi worked. with a Crt. committee to deli n a si a e ro am to dire p g g As'sociatio tree represented diverse'iriterests taluma Downtown. historic downtown and to public arkm m the g The � such as Chamber of Commerce Pe Visitor's Bureau; Arts Council, ZAC p y ag g � interaction between the .steering maul much , Landscape Architects and City 'd S lectedfor fu committee and Penta am, two si design a gnag y g y tem ewh c ent. The end result of the gr committee was to select the of a si a wa - findin' s h was then presented to SPARC for approval'. SPARC approved the. final way- finding sign:design on Januaiy 8, 2004. Bids were solicited on May 12 20 ecei `04. Only one bid., was r y ved from' "James Nolan Construction for $682,1.93. This amount exceeded the previously" budgeted amount by $282,193. The bids were rejected on -June 7; 2004. The project, -was th "en re -bid on October 29, 2004. Six bids were received. Contracting Services was the- apparent low bidder.at $302,565.12. A copy of the bid package is..avai_ Table for review in the City Clerk's Office. ' The purpose of this agenda - item.is °to adopt a resolution approving the -plans and specifications prepared by Pentagram `Design, aappToying the> project budget and awarding the construction contract to Contracting Services for $302,565 1,2. 2. BACKGROUND Over the, past ten : years , the Crt: has receved`co Taints 'from visitor City complain" s concerning poor directional signage. Both the Petalu rna ntown Association and'-the, Visitors Bureau have asked that new Dow_ and implemented. After extensive committee the and SPARCeCinvolvementgnage program lie .created signage become,a high 'priority In FY 2003 -0 , p 'the design was finally accomplished. the e design work, patron secondary Seconrdaril d a destrian si r a ern primarily In the. course of th owls were als gn g program people P d future arkin ar es. �'Y g d igned t le into the resent an P g g � as ect�was toy�P ,. � g system was o du-ect ' once ''on the street A third p identify and design signage to locations outside" of the city 'center such as the. Community Center, and the Santa_ Rosa Junior College. The ro' am forthe city _ gn mp ti he future. P _ was.deli ed for i lementa 'on t In summary, the'work'of the: committee was to provide a recommendation_ for the design of signs that Y g' g u o t her character ,of'Petaluma, clean " legible, able to b , maintained by _City crews and that would 'd he visitor to the. historic downtown district and garage parking- was re bid on October 29 2004. This new bid resulted in bids _as cause it was too expensive, the After receiving only one bid on May 12, 2004 and rejectin&this bid be _ project listed below. CITY OF PE T ALg�vjt: 9 CALIFORNIA. PETALUMA CommuNrry DEVELOPMENT C.ommisSIUN AGEIVI)A REPOR S NAME OE'DIDDER, TOTALL, BID Engine Estimate .; $,430,000.0.0 , Contracts Services $302,56512 James`No1an Const. '$3 ;32,960.00 Explore.General,.Inc � ` $378,203,00,,. North Bay Const;, Inc. $417,11,0:00 TieldStone Const -, Co $442,280:00 Angotti & Reilly $49.1,314.00 Contractin S g ervices a Class A licensed construction contractor from Vacaville was determined, as the lowest, responsible, responsive bidder. - ALTERNATIVES - A. Award-,"the n Pro'ect Th _ J ere bid resulted in a responsive, cost effective project we1T within the project'budget;, making; award,.at this time desirable. A:, Reject:•nll Bids: In- rejecting all bids; the project can be re -bid in the future: RNANcuL lrVeAcrS The.FY 2004 05' ?CDC adopted bud g et'includes fu � ndin of $664 50.0 f6t the complete way nding sign project. The low bid at; $302,565.12, is $;147,,434-0 Je. ss than the approved construction budget. VV 04 -05 APPIIOVED. B EGET F OR WA YFT NDINGSI - PROJEC'T C200603 3. n v } Authorezed by PCI)C Y General :Fund Overhead -$22 ;500 0Q Design $22,500.00 Administration $3'4;SO,O:QO Construction •Management '$45,000:00 Construction $450;000 00 Contin enc .. ". g y $90 ,000 00 Total :$664,500:00 For awardin and man . in this cons g ag' g traction contract to Contracting Services, we ,request, that the following budget be approved -for the construction :phase of this project: • y PROPOSED BUD GETTOR WAY'1NDINGSIGNS PROJECT C200603' C Costs Authorized by PCIDC ,I+'Y -Ni05 General Fund Overhead $25400:00 Design $25 Administration $30,000.00 Construction Management $50 Construction $302,565.12 "Contingency $100 Total :$533,000.00 5. CONCLUSION be en developed.and approved by SPARC. Bids were received and are within project e budget Staff recommends awarding a contract to the low bidder, Contracting Services. 6. OUTCONES.ORPERFORMANCE E ,_ .- MNTS'THAT WII:L�IIDMTTWY:SUCCESS OR COMPLETION: g Snag pr g . implemented _ A wayfindin si e o am'is ' lemented by June 30, 2005... RECOMMENDATION . It is recommended that the P . CDG adopt the attached resolution approving the plans and specifications prep y Pentagram gn developmen't.. staff, approving the revised project budget, and awarding the constructio Dcontract to Contracting.. Services for $302,565.12. • ATTACHMENT 1 RESOLUTION # 2004- PE'TAI..IJMA COMMIJNTT " �' I) PVELOPMEN'T;COMISSI0N r .. SOY:IJTION OFT CII'd'Y OF PETAEi7MA CO DEVELOPM NT COMMISSION ARE APPROVING THE PLANS AND - SPECIFICATIONS PREPARED BY PENTAGRAM DESIGN' AND REDEVELOPMENT STAFF, TAE PRQJECT BUDGET, AWAKING THE CONTRACT FO R THE PETAIXMA WAYFINDING, PROJECT NO. C200603 WI EPEAS, at its meeting of July 19, 2004 the PCDC adopted the 2004 -05 PCDC Budget and appropriated funds'forthe Wayfinding Sign project and 7fM ItEAS, the Commission finds that the transactions, authorized in this resolution are consistent with and uate the purposes of Californian .Comminity;Redevelopmerit Law (Health and'Safety Code Section 33000 et seq.); and WHEREAS, of the amount a o at the 2004 OS PCDC budget, `$664,500 is currently budgeted for the ppr pri ed to Petaluma Way- Finding Sign Project, Project No.- C200603 ( "Project ") - and ' W HE REAS, PC- staff have worked diligently with Pentagram Desi` to design an& prepare construction bid documents and advertise for. construction of this. Project, and REAS, accordance with Calif in orn% PAlic Contract Code Section 0688.2 and other applicable law, ' a� PCDCC, staff solicited bids for the Project; and WHEREAS, the project was original , i t ' originally b'd on May 12, 2004 and received one (1) °bid; and W1WREAS, the City Council rejected the bid on June 7 2004 because it exceeded the budgeted project amount; and WHEREAS, the project was re -lied on October 29; 2004 and six (0Y'bids were received and opened'in accordance with applicable, law; and WHEREAS, the lowest. bid Project I1 'd for the � contracting � was the bid' of Contra, ig Services in the amount of $3.02,565.12 ' and WHEREAS; staff has 'determined: °that g 1Contractin Services bid satisfies -the = bidding requirements for the Project; liand WHEREAS staff has verified that, Contracting. Services posse sses a valid California Contractor's License, class A number 670447 that orm the Project; and qualifie s Contracting Services to perf I WHEREAS,. the Project is exempt. from the California Environmental Quality Act .( "CEQA ") pursuant, to Article 19, Section - 15301, of Title 14 of the California Code of Regulations ( "CEQA Guidelines "),, because,the consists of repair, maintenan f nse :and minor be. and thatlex�stin at the time of he determination o� X r fa �1'ities project . involving negligible or no expansio o y g emP • on; NOW, THEREFORE,. BE nRE b y y , t h e Petaluma C o m m u n i t y Developme,rit tommission hereby: 1. Determines , the above recitals are true and; correct and `hereby declared to .be findings 'of the Petaluma Community Development Commission. . 2'.. Approves the Plans and Specifications Prepared by Pentagram Design and Redevelopment staff PP. dg OO:00: 3. A roves` he:Pro'ect Bu in the�ainount of $533,0 . 4. In accordance with "Califoriva Public; Contract Code Section 20688.2 and other applicable law waives any and :all non - conformities;, m..°the bid of Contracting Services for :the; Petaluma Wayfinding Sign , Project and firfds the bid of Contracting Services =to be the lowest, responsive bid. 5. Awards,the. contract. for the Petaluma Wayfiidin Si Project to Contracting Services; ui the amount' of $302 565. T2 ,the amount o g f the lowest responsible bid, conditioned on Contracting Services° timely executing the project' contract .and, submitting all. required. ddocuments, including, but not 1united to, , executed , certificates' of insurance, and, "endorsenienfs; in accordance with the project bid documents: 1 6': Direct staff to issue a,notice of award to Contracting Services. 7. Authorizes. and directs. the PetalumaCommunity Development Commission Executive Director °to sign the ;,project contract on behalf of the, Petaluma Community Development.. Commission "upon timely submission by Contraactmg Services of the executed project .contract, all other required documents;:. " g , .but not limitedao executed bonds, certificates of insurance, and endorsements; `in accordance mcludm ' with the project bid documents. 8. Furtlier,.authorizes ;the Petaluma, Community Development Commission` Executive Director to executed on behalf O' khe Petaluma Community Development. Commission any and. all change orders and other amendments to the project contract that necessary to effectively com dete'the; project and/or to . realize project and/or cost. benefits for the 'Petaluma Community Development Commission, axed the "public, g' as °su c f the total rd &go e d c this aggregate, do iot result an increase ui so lon excess of 10 percent o .._ p j amoun as P ified 9. Based on the 'foregoing ; ids that (i) the expenditur e of "tax ,increment. funds" to undertake °the Projects f � _ set forth. m this Resolution will be of benefit to the - Project Area, (ii) no .other reasonable means of t financing° the Projects are- reasonably available, (iii) ,completion of the Projects will eliminate blighting conditions in the. Project Area; and (iv) completion of Public Iriiprovements.:is consistent with the Implementation Plan of the'ProjectArea. [7 a Adopted °this 15th day of November, 2004 by the following vote: II . COMMISSIONER AYE , 110'_ ABSENT -Gl O rris • Healy Moynihan O'Brien Thompson Torliatt bavid Glass, Chairperson ATTEST: Gayle Petersen, Recording Secretary • Downtown: Pedestrian Direction - Sign Location Plan. 1 F'ad. Direction Sign ti -: _ Y t �-` •; �'.k4 ', '�vr• Kentucky Street . r6- a 3 y ; t ! _ ,: .i t;-!� :•f v r $ett.irif >k,.. Putnam Plan Water Sheet Promenade t_ 'i '_ �'t �°r =- a z - a,•.u> ar �`°'"°�`°° :nn,emor,a.: '�`+( River Walk . Boulevard Cinema p 5r- -, � t F 0 se.grrvren Q. r,: �.oeu =.•,. Museum ' si'' 1,2. _ csrnmrpc„ _�ma+rrwaes:nm �,- ¢ 2. Ped. Doection Sign ^ Kentucky Street Putnam Plaza . `.. - •T! ...� . . _ ,. . -r _ ._ �+t_ - Putnam Plaza j S �Y' N = c! ,• yy W t r Street Promenade __ Ivr�� - _ River Walk �..: ��•7 � s 7 v � ,��l� a Boulerdrd_ Cinema > Museum • .+ - -? n t ww ? ly 3 . t+ i ^ Downtown Garage' 4. Ped. Direction. Sign ^ Water Street Promenade River Walk Boulevard Cinema_ ^ ltentucky,Street. Downtown Garage - r 2T Crea iadldt ; D jj 3 t s7 P r - t aleg c i f iv' yy fdt e a Eat . ttr r f I s - f�`� ��d'- �.;3� .�etlrar's{11i e •^ a , k z � i�:. S. Ped Direction Sign • . Water Street Promenade z ,+ y River, Walk S., ( $ i > Boulevard Cinema - _r " t 8 k- •� ? tee-.' i Kentucky ar Street Downtown Gage" > Putnam pla_z_a i_ "Nl .} y�G i �. � � � .r r'•" " 4 GR � ;� r r � �� � . r � �-'� �f r � t � � 6. Ped Directio Sign' G Water Street Promenade r x• "'+_ s Yet. iti'k River Walk Boulevard Cinema City Hag �rLL r > Downlown'. Garage ,� r :. _4'r. • F KI 7 Ped. Direchon Sign, B. Ped. Direction Sign 9 Ped. Direclon Sign it ID Ped: Y1. Ped. Direction`Sign: 12: Ped:. Dire (ion ^ Water Stree[ Frmmenade. ° Boulevard. Cinema ^ Boulevard Cinema > Boulevard Cinema Wafer Street Pmmana_ de. ^ .Wateripr t RNer Walk Museum' rThealer,, Boulevard Cinema Post Office Garage Theater Garage' ge` - Hls[ork1)uy ^r Walk > Museum, •`Wafeiffont. 'WateflmnU Rive " .. _ °< Boulevard. Cinema < Historic Downtown. ., - Dow ntown St Garage > Post OHlce > Downtovm Gara " Pentagram CIIy;Hall Water Stre Promenade - ge Theater Garage < Boulevard Cinema __ = > Downtown Garage Kentucky Street Shops _ - - City of Potato- Waygnding ^Downtown Garage Kentoclry Street Shops . "Mrmerim < Museum "" . 255epteinkei 2003 Vlctarfan'Hause Walk Entertainment, � 9. Ped. Direction Sign > Visitor Center ^ Historic Downtown Waterfrom. i 16 Ped Direction Sign - Nsltor &.Transit Center ^ HistorliDowiriowri I: ^- Boofivii i Cinema 17. Pad.:Direcllon ?Sign Visit &,Tr Cent HlstodeAcwntawn ^ Boulevard Cinema 16. Ped Direction Sign Visitor &Transit Center Go Pagle Plaza Hfstodc Dowrdown - Boulevard Cinema _- Ken6chy,5treet . 15: Ped Direction Sign < Water Street Promenade '< Hi stori c Dow ^ Warehouse District ^ TheatecGarage, B ufevard,Clnema 14. Ped Direction Sign — < Waterhont < Riv r,Walk _< Hlstgrirpownfown > Warehouse District '13. Ped Direction Sign < Waterfront < Rlver Walk - < Historic Downtown > Warehouse'. District • 18 J Sigtolb-A] OTPORTAYID Th igA dvsip iu,u,rt Side View 11 -Pentagram han Frwiol�vo, (A 94103 F415.896.0555 Wil Client (.'Ay of NW.'na. ltol—�Iop—1 , I 1gmy Job City W.ayfindin De—iinion D.w Or t, 0,11—r'2004 D No. • 1.0 ltn,i,ion 0 7 Uctubor '2001 Frout Back View 1/4"=FO" - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - � \� t \�)! }� \\ }\ � �a \� C-It, Hlidl Fa irgrou-n - o m y Cen-te. r �+g\ : , um�\ #+&Sign 3 PeiA g am ' �i. " s T 415.896.0491) «,- y . � « ,, m D tion �{ a O r Smc,. =r D . No. a _ r . _ _ .D *. a� a Pole � ter .. �.