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Home My WebLink AboutAgenda Bill 4.B 11/15/2004• iir "' CITY"OF PETALUMA;'CALIFORNL i PETALUMA COMMUNITY DEVELOPMENT C Y 1.5,204 AGENYPA 'ILL *A-z6nda Title: Meetine Date: November 15, 2004 Presentation and Resolution Approving the,, Plans .and Specifications Prepared' by 'Pentagram Design;' 'and'' 'kedevelopment Staff,' `M' ting`Tiane: ® 3:00 PM Approving the"' PTojedi Budget, Awarding the Contract for. the. El7:00 PM Petaluma Wayfmding Signs Project, No:, C200603.. Work Entails InstallingSi s throughout The , . "gn g e` City _Downtown. Estimated'' ' Maximum `Total Project Cost: $664,'500 Funded by Central Business District Fund(3300); Category (che'ck one): ❑ Consent;Calendar ❑i',Public Dearing �❑ New Business Unfinished Business ❑ Presentation_ Department: Director , Contact O'Person:, Phone .Number: ED &Redevelopment I Paul 1VlarangelTa I Paul Marangella.' 778-458.1' Cost of Proposal- $533;000.00 ., Account Number: 3400=54151= ' 200603 Amount Budgeted: $66450® Name of diund: P'CD& CBD Attachnlients to. Ap'enda Packet Mean; 1,: ' Reso lution Approvin g •the P lans;,,:and Specifications; Approymg the Project Budget; Awarding the Construction Contract 2. Downtown: Pedestrian :Direction Sig_ n Location Plan 3., 'Sgnage Plans 'Summarv'Statement: Pentagram Design, worked' with a. City committee to design a signage program to direct vehicles to the 'Iiistoric, downtown and to public parkmg;'inthe. garages The torrimittee represented diverse interests such as Chamber of Commerce, Petaluma 'Downtown Association, Uigito' e,s Bureau, Arts Council, ZAC Landscape Architects and City maintenance staff. After; much. interaction between the steering committee and Pentagram, two signagii design's were selected .for full°',development. The, end' -result of the, committee was to select the design of ,a: 'signage' way -finding system, which was 'then presented to SPARC for PP PP ,.January 8, 2004. a 'roval:� SPARC approved the, final'way.-finding sign design on Bids were solicited on May 12; '2004, Only ' one 'bid was: ,received, from James Nolan Construction for $682,193. This amount exceeded`the previously budgeted amount by .$282,193. The bids were rejected on June '7, .2004. The project was`then 're;-bid'°on October 29; 2004 ''Sic 'bias were received. Contracting Services was the 'apparent low bidder at ,$3'02,565.12. A copy of 'the bid packages is available -for review in the City Clerk. s Office:. The„purpose of this, •agenda item is to adopt a resolution approving the plans and specifications prepared by Pentagram Design, approvm the; `project,'budget and, awarding. the•,;; construction contract to 'Contracting . Services f6r'$302;565J2:.. Recommended PCDC Acti6n%Sugeested Motion:, Adopt'' a resolution' ',appr_""owing the ;plans and specifications; .prepared by ° "Pentagram. "Design and Redevelopment staff, 'approving the project budget, and awarding the construction contract to Contracting Services for. ° 302 565.1' .I Revi i+e2&`bv aFiinancea arector Itewew, ". >< e A by C D•' itv Manager:, e�IOV. � ®� - Date: :r 9.Re. vise.FToda 7004 vision der de: s:C Downtown, Impr C2„ 0. 060(903)\Wayfinding0c0 # (603W)\Design\330-PCDC Agenda Bills\11-03704 jb.aoc CITY OF PET AIAL,WIA, CALIFORNU PETALUMA CommuNrry DEVELOPMENT Commissim AG';E1N'DA REPORT FOR LUT16N,APPROG M'*'TEE.P-Lti!liNS-,4M SPECMCATIONSPREPARED BY PENTAGRAM DESIGN 'AND REDEVELOPMENT STAFF, APPROVING� THE PROJECT BUDGET- AWARDINGI THL-CONTRACT FOR THE PE TALUMA """WAYFINDjNG��ISIGNS��P.R-OjKTNO.C200603 EXECUTIVE SUMWARY,: Pentagram Design worked.with a Cityd- gram to direct vehicles to the committee to esign a, signage,pro c par"kin th- garages.,� The, c6mmiftee r0resenteddiverse"ifiterests historic downtown and tocp4bli g m_ e such as Chamber of Commerce, Pefiddina. Dbwntown.,As90ciaiidn, Visitdr's. ureau, Arts Council, ZAC Landscape Architects and City, maintenance staff. After 'much interaction between the steering committee and, Pentagram,, two ,',signag6designs were s6 lecied',forftill dev6lopihent. The end result of the - committee was to select the design of'a sighage'way-fifidili'g ;system;- which was then presented to. SPARC for approval. SPARC -approved the final way -finding siign design on Januaiy 8, 2004. Bids were solicited on May 12' 1804. Only one bid, was, received,. I froTh, ' , J , ames Nolan Construction for -exceeded 1. $682,103. This amount exceeded,the previously budg&ed' Amount: by $282,193. The bids were rejected on June 7, 2004. Theproject wasth6n re -bid on October 29, 2004. Six bids were received. Cqptracting Services was theapparentlow bidder.at $302,565.1-2. A. copy of the bid package is available for review in the City Clerk's Office., Thepurpose of this agenda itern.is to adopt a resolution approving the plans and specifications prepared by Pentagram.. Design, the project budget :and awarding the construction contract to , Contracting Semices,for' $3,02,565.1.2'. 2. BACKGROUND: Over the:,,past ten years,,'the, City, has received'* complainis''fr6m: visitors ' concerning poor directional signage. Both the. Pdtalurna Downtown Association and-tht Visitors Bureau have asked that new signage -become, a high !priority , - . InTY 2003=94, the PCD I C�Adireciedthat, a:signage program be .created -''I'" Sp��Cl and implemented. After. extensive committee and involvement, 'the design was finally accomplished. In the, 'course oursd of the design, work, secondary goals were also addressed. The signage. program primarily directs people into, the present,and -future parking garages. !Secoll4ar4,;apedestnaii,sipage,system was designed to,:'dit,'ddfthe ,,p'atron,-. once. on-4he street. A thir& dspecvwas, toiddentify and design' signage to locations dutside'.0fthe city 'cehier such uch as the Community Center and ihe'Santa Rosa Junior College. The 'program 'for Lthe i,entire. city was designed for impleinentation,in the future. 7. In summary, thevotk,of the: committee was to provide a recommendation for the design of signs that �'f the character Petaluma; legible, I able to'be, maintained by,Cit would, b�� ppprdsentafiv y e, c,at crews and,that- would -direct the visitor to the, historic d6WfitoI%'M" district and ga r-a'ge parking - After receiviri I" bid,oh" MAY-12, 2004 and r6jectin&this bid because! it was too expensive, the y:, one project was' re -bid on,Octob.er-29, 2004. This.new bid resulted in bids.as listed below. S 'I -NAME QF"BIDER TOTAL BED I 1',Engineer's Estimaie" 1 -'$43000-00' Contracting Services $302,565.12 -Jame-s'Nblan Const. '-'$3-3 966. 00 I-IRXPIPTC.Ge40al, Inc 1 $378,203.00 N'Qrtb;Bay'C6nst,-fiic. $4,,17,11,0.00 FiadStone Cont., Co - 1,$442,280..00 1 Aniotti & Reilly 1 $491,314.00 Contracting Servi . ces, a Class A liceiised construction contractor from Vacaville; was determined'asthe lowest; responsible, -resDonsi;ve,bi-dderl.,- 3. ALTEkXATIVES: A. Award,'the Project: Theje-bid'resulted in a responsive, cost effective proi eet well. within the project r : oject budget-, making; award,at this time desirable. A. keject..all.Aids: In rejecting -All. bids the project can be re -bid in the future. 4. FINANCIAL INeAcrs: complete wayfindihg-si TheITY-2004-05 j?CljC. adopt pd budgetincludesftindilig: of $664,50.0 for the -c,6n!pl ign project. T-he'lbw bid at $302,565.12,:is, $14'1,434.88 Je.ss than the approved.constrdction budget. FV 04-05 APPROVED -BUDGET FOR WAYFENDINGSIGNS: - PROJEC.T C200603 C ic nzed ;b'y,- Go 00- General:Fund Overhead -$72I;500'.0-0 I. Design I $22,1500.00 Administration I $34 -5 00 ' 90 Construction anagement, !$45 000.,00 Construction $450�'000.00' Contingency s90p00.'00 Total $664,500.-A6. For awarding and manag ing this construction contract r to� Contracting S&Vices,, we request thid the following budget be approvedfor the construction phase of this project; • q PROPOSED BUDGFT.FOR WAYFINTDING'SIGNS PROJECT,C200603' Authorized, by PCDC General ..Costs � � IH'1t �04/05 1 Fund Overhead ' $25,400.00 iI Design I $25,000.00 I Administration I $30,000.00 1 Construction ,Management I $50;000:00 Construction I $3P2,565.12 I 'Contingency $1009034.88 I Total I $533,000.00 5. CONCLUSION: A way -finding, signage program has been developed.and approved by SPARC. Bids were received and are within, the project budget. ,, . Staff recommends awarding a contract to the low bidder, Contracting Services. C OUTCOMES, OR PERFORMANCE AftM ENTS' THAT WILL�IDENTIFY SUCCESS OR COMPLETION:, A wayfinding signage program Is, implemented by June 30, 2005.. RECOMMENDATION:' , ' It is recommended that the PCDC adopt the attached resolution approving the plans and specifications prepared by Pentagram D o naca Codevelopment. staff, approving the revised project budget, and awarding the constructionContracting Services for $:302,565.12. ATTAC�dENT' 1 RESOLUTION # 2004- 1PE'I' IJIVLA COMMUNITY AI, aDEVELOPMEN'I':C®MIVI'ISSION r A RES OLUTION OF T11k CITY OF PETA;LI7IVIA CO - _ .' I)EVELOPNdENT COIVIlVIISSION APPROVING THE PLANS AND 'SPECIFICATIONS PREPARE-D� BY PESTAGRAM DESIGN' AND REDEVELOPMENT ST'AFF,,AFPROVING THEI'IY® JECT BUDGET, AWARDING THE CONTRACT FOR T PETAig.UMA W.AYftNDING,lSIGNS PIIOJEC.T NO. C200603 WHEREAS, at its meeting of July.19, 2004; the PCDC adopted the 2004=05 PCDC Budget and app.upiated funds for the Wayfinding Sign project; and 7i1sec the Commission finds thatthe transactions,, authorized in this resolution 'are consistent with and uate the purposes of California,.Cbnununity,kedeveloprrierit Law (I3ealth and Safety Code Section 33000 et seq.); and WHEREAS, of the amount appropriated.to the;2004-05 PCDC budgei '$664-,500 is currently budgeted for the Petaluma Way -Finding Sign Project, Project.No.-C200603 ("Project"); and WHEREAS, PCDC staff have worked: diligently with Pentagram Des gn.to design an& prepare construction bid documents and advertise for: construction of this Project; and VIHEREAS, in accordance with °California PAlic Contract Code'Section 20688.2 and other applicable law, PCDC staff solicited bids fof the Project; and WHEREAS, the project was originally bid on May 12,, 2004 and received one (1)'bid; and WHEREAS, the City Council rejected the lbidon June 72004because it exceeded the budgeted project amount; and WHEREAS, theprojectwas re -bid on October 2% 2004 and six-(6) bids were received and.opened'in accordance with applicable, law; and WHEREAS, the lowest bid for the -.Project was the bid of Contracting "Services in the amount of $3.02,565.12- . and WHEREAS; staff has deter mined_.° that Contracting Services bid satisfies -the bidding requirements for the Project; and WHEREAS, staff has verified that. Contracting Services possesses. a valid California Contractor's License, class A n' umber 67Q4 47 that:,qualifies Contracting Services to perform the Project; and • I WHEREAS, the Project is exempt from the California Environmental Quality Act, "CEQX') pursuant. to Article 19,- Section- 15301, of Title, 14 of the California Code of Regulations i ("CEQA Guidelines".), becauseth6 alteration of :existing public - structures and/or facilities 0 project consists of repair,. maintenance, :and minor alt expansion Mg ion of involving negligible or no e of use beyond that existing at the time of the determination exemption; NOW, THEREFORE, BE rrRESOLVED bythe Petaluma, Community Development C orfimissioh herdby:, 1. Determines: the above recitals are true and correct and -hereby declared to .be findings of 'the, Petaluma Coin*munit.yDevelopment Comrrfis-sioh- I . Approves the Plans and Specifications, Prepared I byPentagfarn Design and Redevelopment staff. 3. AppTov, e-s 'the 'Project Budget in the,amount of 553 3,000. 00 4. In accordance, withC-Effif6thi�ar Public" Contract Code Section 20688.2. and' -other applicable law waives any and .:all ;non -conformities,;_ h:-the bid of',Contracting Services forthe; Petaluma Wayfinding Sign Project and finds the bid of Contracting Se-rivices -to lie the lowest, responsive bid. ,5. Awards :,the:contract, for the Petaluma W,4yffiding"'Sign Project to Contracting Servicm in the. amount, of ervices- timely $301j565.12,,,the amount ,of the, lowest responsible bid, conditioned on Contracting S executing theproject coiltract, and , submitting all.. required. documents, including, but not,. limited -to.,, ex�e6uted.,bqndk, certificates, of insurance. and, ',endorserridnis; in accordance with the project bid documents. 6'. Direct staff to issue a,noiide of award toContrac6irig:Services. 7. Authorizes,and directsAhe Petaluma .Community Development Cornirmis-sion Executive D-iiectorto sign the, ' Jeci contract on behalf of the Petaluma Community Development .Commission upon timely ,project Y submission by Contracting Services of the executed project .contract, all other require'd documents!, including, but not lihifted.t0j, executed bonds, certificates of insurance, and' endorsements; Accordance, with the projed bid documents. 9, Furthetzifthorizes,the Petaluma Community Development C6mnlissi6nExecutive :'Dite6t6r�to executed on behalf "' fthe Petaluma Commun#y Vqyplopri-teitt. Comniission. any An .,all "chdnge orders and.other amendments to the project contract that :are ,.necessary to effectively complete, the ;project and/or"to. realize -project and/or cost benefits, for the Petaluma Community Development Commission and the Public, go, long As such,qhapge orders otothe-famendment s, in the aggregate, do not result anincrease in,. excess of 10, percent' of the total project amount as specified 'm'"this resolution.. 9. Based on the'foregoing, fihds'that (i) the expenditum of tax increment funds, io -undertake,the'Proje ' dts set forth. in this Resolution will be - of benefit to the. Project- Area, (ii) no other reasonablemeans.,of- financin AeP �vdilable,'(iii),pompletion of the'; Projects will eliminate, blighting 9 r0i of the Publi . c Improvements..is consistent with the conditions in -the. Pfoiect.Area; and (iv) completion Implementation Plan of the PrqJbc.tArea- 0' ON i � � i �• i III' Adopted°this 1 Sth day of November, 2004 by the following vote: CO]VIIVIISSIONER AYE 'NO- ABSENT Orris' Healy Moynihan O'Brien Thompson Torliatt ATTEST: Gayle Petersen, Recording Secretary 0 David Glass, Chairperson ATTACHMENT-2 Downto-W' n' Pede`sttiajmDkecti®n Locati® _�la® Downtown: Pedestrian Direction - Sign Location Plan 1. Pad. Direction Sign ^ Kentucky Street Putnam Plaza Water Street Promenade River Walk Boulevard Cinema Museum 2. Ped. Direction Sign Kentucky Street - Putmam Plaza Water Street Promenade River Walk - Boulevard Cinema Museum 3. Pent. Direction Sign -Putnam Plaza Water Street Promenade_ _ River Walk ` BoulriiindMama > Museum_. ^ Downtown Garage 4. Pad. Direction Sign - ^ Water Street Promenade River Walk Boulevard Cinema_ ^ i(entucky,Street Dewnlown Garage S. Pad. Direction Sign Water Street Promenade River. Walk > Moulevard_Cinema _ ^ Kentucky Street Downtown Gauge" > Putnam'Plaia' 6. Ped. Direction Sign ^ Wale Street Piomenade River Walk ' Boulevard Cinema ^ City,Na0 •> Downlown'Garage Pentudrnm City of Petaluma Wayrnding 25 Septemhei 2003 ^ Water Street Promenade. Boulevard Cinema ^ Boulevard Cinema -> Boulevard Cinema =Water Street Pmmana_ de Wide rhont River Walk Museum' ^Thealer,Ga age- Theater Garage' - ' Boulevard, Cinema Post ORice - Historic Duwnto`vm River Want .'Wateriront. Waterfront: _ - _ - .> Museum, ^- Downtown Garage > Post_ORlce _ _ - - - <'Boulevard Cinema 2 Historic Downtown >' Downtovm,Garase -Theater Gera a .2 Bouf6iard Cinema CI =,Halt Water Street Promenade - - g _- fy "Downtuvm Garage Kentucky Street Shops _ ^ Downtown Garage Kentucky Street Shops ^'Mru`eurn _ < Museum, ^'Victorian' Hadse Walk ^•Entertalnment, I. Pod Direction Sign > Visitor Center Historic Downtown Waterfront I. Ped. Direction Sign ^ Visitor &.Transit Center ^ Histinli Dovvdowu r ^- Boule'vord Cinerne . Pad.. Direction Sign ^ Nsltor &,Transft Center ^ Historic Downtown ^ Boulevard Cinema . Pad. Direction Sign ^ Visitor &Transit Center Golden Eagle Plaza ^ Historic Derwrdown ^ Boulevard Cinema ^ Kentuchy"Street . Pert. DlrectlorrSign < Water Sireet Promenade < HistoricDowntowri Warehouse District ^ Theater Garage, Be ufeeverd Cinema Ped: Direction, Sign . r IAfaterhont <' Rfver,Walk <;, Historic Downtown > Warehouse District Ped. Direction Sign < Waterfront c River Walk < Historic Downtown >-Warehouse District J • • a V v.� 1; d - ��. ,.cam - •-�>:, _ Front Side View Pt . Back View 1/!"=1'-O„ 1{;ilie- �. Arrival Direction Sign BM --_ - Th-J.", iug+boos drip uu<000nlp. - -- Ppitagrani - Privudiruu Dc�iBir lnr.. :ih7. Trlmmn titrerr' tiara Frmmi;rn, (:A 94 103 _ T 41,3.890.0499 Eiufn@�.f.pmuu8rmurour - Ycnle n. noted = Client .Cite of-Pel:dmna _ ltedevelop—1 �{;eucy Job _ I>e:tulruun City \1'nyfindinp; Description (;euer:d Overciere D.w 11 i h'elnvnry'2004 D-, No. •1.0 Lteci,ion 07 C1r;tot—•2001 Grid IAN out (3 in. Orid) Fabricator to Pro% ide LayotitH for a Signij for Client/Demigner Approvul in Formut Sho%% a Here. I I/T = V-O" PH Inal-.177TI recti oil '�ligfi BEN )RT-Alls v Thurhna i-g nhrmn d,,jjW U., HW, F.dnw, 4,—h fm Pentagra-111 n Pm!.9,a. D,,;ign In, 'iP Vhtirrrrt - San 04103 T 415.898.0499 F 41.55_.HI1H.115;5.5 E aiqea cli-t Cit, of Nud—'a AgpLl'l� Job I'val, —, Denriptio. Q 1 11 . &Uqout Ev41;ple Date 0;, FAnw, '2001 D, g No. .14 lle,i+im, 0', 0k0,1- SignO.-( Sectmdar.y Diredii-i Sign— i—w —I,. lli8trict Coh)rs = c= Pentagram = fr' - lo-xar=xp _ _ _ - _ _ �, _ tinu E4'nnri:i•n: (.A`ll�tll:l - __— T415.896.0411) - - -F'11n.S9H.11:i3ri` Bach Vol _ _ _ _ �• , _ - = ticale --- ue uoleil _ Clieut l:i[c 'If Pehilutuu _ _ Itedevulopmenf mmru �`+.M1Y sti_t ',1.'..5:1. .x - _ _ ..# �•�. +.—�_® :__`�. ?. -- .lob Petal —a 1 tr DI,kripUon G—I-r: i (lvert•iere ` Downtmvu HiHtoric L ght Pole - Sumdard, Cio LiOit Pole - Date 051•'ebri'.1 30M - D,,g No. li9 12erinion ll� l)t;l olu+r '311111