HomeMy WebLinkAboutMinutes 01/06/2003December 16, 2002
Vol. XX Page 1
2 , L tr
a City of Petaluma, California
CITY COUNCIL AND
�85a PETALUMA PUBLIC FINANCING CORPORATION MEETING
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
Draft City Council /Petaluma 'Public Financing Corporation Minutes
Monday, December 16, 2002 - 3:00 p.m.
Regular Meeting
PRESENT: O'Brien Torliatt, Coder- Thompson, Vice Mayor Healy, Mayor
Thompson, Maguire
ABSENT: Moynihan
2 :00 P.M. - RECEPTION FOR OUTGOING COUNCIL°MEMBERS
3:00 P.M. - CITY OF PETALUMA PUBLIC FINANCING CORPORATION
ROLL CALL
Present: O'Brien, Torliatt, Coder- Thompson, Vice Chair Healy, Chair
Thompson, Maguire
Absent: Moynihan
NEW BUSINESS
1. Annual' Meeting of the City of Petaluma Public Financing Corporation.
A. Approval of Minutes of December 17, 2001.
MOTION to adopt the Minutes as presented:
MIS Maguire /Healy
AYES: O'Brien, Torliatt, Cader- Thompson; Vice Chair Healy,
Chair Thompson, Maguire
NOES: None
ABSENT: Moynihan
B. Status Report on Activity for Year 2002. ACCEPTED AS REPORTED.
ADJOURN PETALUMA PUBLIC FINANCING CORPORATION
G
Vol, XX, Page 2
December 1 b, 2002
•
I
4 ; g CITY COUNCIL MEETING
196
8
ROLL CALL:
PRESENT_' O'Brien, Torliatt Cadet - Thompson, Vice Mayor Healy,. Mayor
Thompson, Maguire
ABSENT: Moynihan
PUBLIC COMMENT:
Beth Grimes; Petaluma, addressed the City Council, thanking' Council Members
Cader- Thompson, Healy, Maguire and Thompson for their efforts as
Councilpersons and for lobbying in Washington, D,C, for funding on Various
issues._ She thanked each one of`them, for running `a clean election campaign.
Samantha 'Freitas, Petaluma, addressed the City Council, thanking the out - going
members and stating her appreciation for there running a ' clean ,election
campaign.
CORRESPONDENCE There was none.
COUNCILCOMMENT, LIAISON REPORTS
Council Member Torlatt commented on 'the ears spent workin
p ve y p g with Mayor
Thom and indicated this is a ve , sad time. She noted that Mayor Thompson
has always been "friendly, humorous and influential. She commended him for
his efforts 'in obtaining funding for the flood control project and for his years of
service on commissions and boards.
Council Member Torliatt continued by .describing Council Member Maguire as
"global, strong and sensitive." She acknowledged that it has been a pleasure
working with him.
Council Member Torliatt described Council Member Cader- Thompson as
"committed, caring and persistent,, indicating those attributes would be very
much missed.
In conclusion, Council Member Torliatt expressed, she'lookssforward to�continuing
her positive working relationship with Vice Mayor Healy.
Council Member Maguire commented on the SMART Commission, and noted
Vice Mayor Healy did not get the appointment. He remarked. that Bob Jehn,
Jake MacKenzie and Mike Martini were, appointed and'that Petaluma needs to
work hard to get a person on the Board in the future.
December 16, 2002 Vol. XX Page 3
i
Council Member O'Brien commented on festivities at A. J. Rosen's Restaurant last
® 2
Saturday and reported on a letter sent to Hal Schell regarding the lowering of
3
mooring fees at the Marina..
.4
5
Council Member O'Brien made comments regarding out -going Council Member
6
Maguire, indicating people will remember that he and Council Member Maguire
7
started out as "oil and water. " He thanked him for his service on the Council.
8
9
In conclusion, Council Member O'Brien addressed Mayor Thompson and
10
indicated he respected him as a Mayor and a friend. He indicated his leaving
11
the Council would be a loss to the community.
12
13
Council Member Torliatt reported on the loss of state funding for streets and
14
roads and how that impacts the County and funding for Petaluma.
15
16
Mayor Thompson commented that he would miss working with City staff who are
17
the ones who keep the City going.
18
19
City Manager Michaef Bierman made special presentations of plaques and -
20
various gifts to the outgoing Council Members.
21
22
Council Member. Cader- Thompson thanked City staff for all they have done;
23
thanked Mayor Thompson for his kindness and what he has done for the
24
community; and thanked Council Member Maguire for looking at the global
25
picture.
26
27
Council Member Cader- Thompson commented it has been a pleasure working
28
with Mr. Bierman, City Manager, and thanked the community for their support.
29
30
In conclusion, Council Member Cader- Thompson thanked her family for their
31
support.
32
33
Council Member thanked the City Manager and City staff for their
34
support and indicated he feels Mr. Bierman is a good fit for Petaluma. He
35
concluded by stating he will miss working with the Council and wished the
36
remaining Council Members good luck in the coming year.
37
38
AGENDA CHANGES, ADDITIONS, AND DELETIONS There were none.
39
40
APPROVAL OF MINUTES
41
42
November 18, 2002 and December 2, 2002
43
44
Council Member Torliatt made the following amendments to the: November 18,
45
2002 Minutes:
46
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
Vol. X Page 4 December 16, 2002
Page 4, line 2 "Commissioner Torliatt initiated discussion regarding concerns
expressed regarding the need ' to look at' the condition of the roof to determine if
it would be more feasible to replace the roofing rather than repair it, "
Page 5, line '9, "Council Member Torliatt agreed and asked that staff include
implementation of fire sprinkler infrastructure -in the Petaluma Downtown Specific-
Plan. "
Page 12, line 13, " Council Member Torliatt eornmented on the Superb 7's movie
showing, indicating itwas a successful event
Council Member Maguire made the following amendment to page T3, line 1:.
"Jake MacKenzie, Rohnerf Park. "
Council Member Torliat# made the following amendments to the December 2,
2002 City Council Minutes:
Added to Page 2; line 5 "Commissioner Torliatf requested that we make sure
the building owners or storefront improvements have insurance so we protect our
investment."
Page I line 5! ` %.,indicated she received a copy of a letter sent by the County
of Sonoma regarding Penngrove res'idenfL., "
Page 13, added line 5: "Council 'Member Torliatt indicated she is in favor of the
motion, but feels the Zero Net Fill Policy is woefully inadequate and stated she
thinks we could have done a lot better,"
With those changes being requested, a MOTION was made to approve the
November 18, 2002 2, 2002 Minutes as'dmended:
M/S Maguire /Torliatt
AYES: O'Brien,
,Maguire
NOES: None
ABSENT: Moynihan
CONSENT CALENDAR
Torliatt, Coder- Thompson, Healy, Mayor Thompson,
Items b,, 8 and 1,2 were removed from the Consent Calendar - for discussion. A
MOTION was made to adopt the remaining items 1 -5, 7; 9, and 10:
M/S Healy /Maguire
AYES: O'Brien, Torliott, Cader= Thompson; Healy, Mayor Thompson,
Maguire
NOES: None
-
Decernber 16, 2002 Vol, XX .Page 5
®,
1
ABSENT: Moynihan
2
3
1.,
Resolution, No. 2002 -192 N.C.S. Declaring Canvass of Returns and Results
4
of the City of' Petaluma General Municipal Election Held November 5, 2002
5
in Consolidation with the Statewide General Election.
6
7
2.
Resolution No. 2002 -193 N.C.S. of the City of Petaluma Adopting a Conflict
8
of Interest Code for Public Officials and Designated Employees as
9
Required by the Political Reform Act and Regulations of the Fair Political
10
Practices Commission and Repealing Resolution 2000 -190 N.C.S.
11
12
3.
Adoption of Ordinance: No. 2139 N.C.S. Authorizing an Amendment to the
13
Contract Between the Board of Administration, California Public
14
Employees' Retirement System (CaIPERS) and the City of Petaluma to
15
Provide Section 20434 for Local Fire Members.
16
17
4.
Resolution No. 2002 -194 N.C.S Establishing New Classification and Pay
18
Rates Assigned to Unit #3 Clerical/Technical, and Resolution to Establish
19
the Y -Rate for the Salary of the Administrative Secretary Assigned to
20
Human 'Resources and City Clerk's Office.
21
22
5.
Resolution No. 2002 -195 N.C.S. Electing To Be Subject To Section 22873 of
23
The Public Employees' Medical and Hospital Care Act.
®
24
25
6.
Resolution Approving the FY 2002 =2003 Compensation Plan for Unit #8,
26
Department Heads. Removed from Consent for discussion under New
27
Business.
28
29
7.
Resolution No. 2002 -196 N.C.S. Accepting the Completion of the Lindberg
30
Lane Sanitary Sewer Improvement Project. The Project Involved Replacing
31
Approximately 3,800 Feet of Deteriorating and Undersized 15 Inch Sanitary
32
Sewer Main to Reduce the Potential for Overflow. Final Project Cost:
33
$1,550,000„ Funding Source: Sewer Funds. Contractor: North Bay
34
Construction, Inc.
35
36
8.
Resolution Authorizing the Purchase of a VPD 3660 -400 Vacuum Excavator
37
from Municipal Maintenance Equipment. Co. in the Amount of $188,892.
38
Removed from the Consent Calendar for discussion under New Business.
39
40
9.
Resolution No. 2002 -197 N.C.S. Approving the Final Map for the Baker
41
Ranch Subdivision.
42
43
TO.
Resolution No. 2002 -198 N.C.S. ,Adopting the State - Certified 1999 -2006
X44
City of Petaluma Housing Element.
45
46
47
48
Vol. XX, Page 6 December 16; 2002
1
2 Removed from the Council Agenda.
3
4 12, Approval of Proposed: Agenda, for Co,uncil's Regular Meeting of January 4,,
5 2003, Some items were added, to the January b, 2003 Council Agenda,
6 Removed from the Consent Calendar for discussion under New Business.
7
8 NEW BUSINESS
9
10 6. Resolution No. 2002 -19.9 N.C. S.
11 Compensation Plan `for _Unit #8
12
13 Resolution Approving the FY 2002 -2003 Compensation Plan for Unit' #8,.
14 Department Heads.
15
16 Council Member Torliatt stated .after this year the Council would be
17 looking at "performance based" reviews,
18
19 8. Resolution No. 2002 -200 N.G.S..
20 Purchase of a VPD 3660 -400 Vacuum Excavator
21
22 Resolution Authorizing the Purchase of a VPD 3660 -400 Vacuum Excavator
23 from Municipal Maintenance Equipment Co, in. the Amount of $7.88',892;
24
25 Staff explained the letter received by Harry N. How III regarding the award
26 of bid initially being awarded to Edward. R, Bacon Company, Inc, and
27 after further review being awarded to Municipal Maintenance Equipment
28 Co.
29 -
30 12. Approval, of Proposed.Agenda for .Council's Regular' Meeting of January
31 6, 2003, Some items were added to the January 6, 2003 Council Agenda,.
32
33 Vice Mayor Healy requested Item "D" be moved to the "'last meeting in
34 January 2003; and suggested. since CalTrans will be there, for Item 9, they
35 be requested to provide an additional report on the .remaining bridges I. I n
36 Petaluma,
37
38 Council Member Torliatt requested that Rick Skladzien; Director of Public
39 Facilities & Services; provide an update on -the E., Washing ton %McDowell
40 improvements,
4.1
42 MOTION. to approve Items 6, 8 and 12:
43
44 M/S Maguire /Healy
45
46 AYES; O'Brien, Torliatt Cader- Thompson, Healy, Mayor Thompson,
47 Maguire.
48 NOES: None
December 16, 2002 Vol. XX Page 7
•
1
ABSENT: Moynihan
2
3 13.
Resolution No. 2002 -202 N.C.S.
4
Adoption of an Official Musical Instrument for the City of Petaluma
5
6
Discussion and Possible Action on Recommendation from Recreation,
7
Music & Parks Commission to adopt a Resolution Designating the
8
Accordion as the First Official Musical Instrument of the City of Petaluma.
9
10
Jim Carr, Director of Recreation and Parks, gave the staff report.
11
12
Public Input:
13
14
Bob Cordoni, Petaluma, addressed the City Council in support of the
15
proposed resolution.
16
17
MOTION to adopt a Resolution Designating the Accordion as the First
18
Official Musical Instrument of the City of Petaluma:
19
20
M/S O'Brien /Torliatt
21
22
AYES: O'Brien, Torliatt, Cader- Thompson, Healy, Mayor Thompson,
23
Maguire
•
24
NOES: None
25
ABSENT: Moynihan
26
27 14.
Resolution No: 2002 -201 N.C.S
28
Financial Management Software and Hardware System
29
30
Resolution Authorizing the Finance Director to Negotiate and the City
31
Manager to Sign an Agreement with Sung ard- Pentamation to Provide a
32
Financial Management Software and Hardware System in an Amount Not-
33
to- Exceed $900,000.
34
35
William Thomas, Finance Director, gave the staff report and
36
recommended approval.
37
38
City Council discussion ensued and clarifications were made with regard
39
to the ability of the program to interface with the Building Department
40
needs, and on -line application. It was noted the software would provide
41
for web -based utility payments and direct deduction from checking
42
accounts, as well as provide a much- needed improvement to how the
43
City's payroll function is handled.
44
45
Vice Mayor Healy expressed concern with the financing of this system
46
and inquired if it could be billed to Utility Funds rather than the General
47
Fund. Staff responded money has been set aside for this system and that
48
it is proposed to be made without financing.
Vol, XX, Page S December 16, 2002 so
Council discussion ensued regarding how long it will take to negotiate the •
contract. Staff responded that it would be done within a month or so.
Vice Mayor Healy suggested, due to the state of the State of California
budget and the impacts it may have on local revenues, that the, Council
authorize the negotiation of the contract with direction to bring the
contract back to the Council at the midyear budget review to approve
the actual purchase of the system.
Council Member Maguire commented since the funds are already
encumbered and allocated, he would be supportive of moving forward
with the request this afternoon.
Council - Member O'Brien stated his support for waiting until mid -year
budget review to approve the contract.
Council Member Cader - Thompson encouraged the Council to support
the resolution now. She indicated the program we now have in place. is
very inefficient. She stressed the need to move forward,
The City Manager noted at mid -term budget this issue would still be a high.
priority. The payroll aspect is crucial and he would like to have the ability
to sign the contract when it is negotiated in order to move this forward. •
Public Inr)ut:
Samantha Freitas, Petaluma, addressed the Council inquiring if the system
will accommodate Business Improvement District billing. Staff responded
that it would, as there is a Business License /Occupancy module.
Vice Mayor Healy questioned'if it would make sense to consider financing
this rather than using General Fund monies.
The City Manager responded he will look at the financing possibilities, but
it may not make sense to .do so.
Council Member Torliatt stated her support for moving forward now- as
she does not see there is a problem with the City's cash flow at this point
and stressed the need for a new integrated system.
Mr. Thomas noted this system would allow for better reporting on a more
regular basis.
MOTION to approve the resolution;
M/S Maguire/Thompson
•
December 16, 2002
Vol. XX Page 9
1 AYES: Torliatt, Coder- Thompson, Mayor Thompson, Maguire
2 NOES: Vice Mayor Healy and O'Brien
3 ABSENT: Moynihan
4
5 Council Member Maguire commended Mr. Thomas for having done a
6 stellar job and stated he is pleased to see he will have the tools he needs
7 to continue.
8
9
10 Removed from the Council Agenda.
11
12
13 ADJOURN
14
15 The meeting was adjourned at 4:00 p.m.
16
17
18
19
20 E. Clark Thompson, Mayor
21
22
23 ATTEST:
24
25
26
27
28 Gayle Petersen, City Clerk
29
30
31
32 * * * * **
•