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HomeMy WebLinkAboutAgenda Bill 01.A 01/06/2003• • • CITY OF PETALUMA, CALIFORNIA j °�� � �o�� AGENDA B ILL Agenda Title: i' Meeting Date: Resolution accepting the Claims and Bills from Demand Dates January 6, 2003 1'"0/25;` 11/08, 11/22 and 12/06/2002. Department Director Contact Person Phone Number Finance William J. Thomas Cinde Rubaloff 778 -4352 Cost of Proposal None Account Number: y' Amount Budgeted None Name of Fund Attachments to Agenda Packet. Item ,Resolution to Accept the Claims and Bills City of Petaluma Check Register, Demand Dates 10/25, 11/08, 11/22 and 12/06/2002 Summary Statement The City of Petaluma pays claims and bills on a biweekly basis by means of checks and/or electronic fund transfers. The City `s check register lists checks first, and they are identified by a five digit number. The payments made by electronic fund transfers are listed next, and they are identified by an `B" followed by a four digit number. Each payment shows a vendor number, vendor name, a City fourteen digit account number, the City department, a brief description of the type of payment, a brief description related to the payment and the .amount paid. The City `s fourteen digit account.number shows the fund first, the general ledger type next, the department next and the payment type last. ' For example the account number listed for check 25553 is 001- 400 - 3104- 6104. 001 indicates that this is from General Fund 400 indicates that this is an expenditure 3104 indicates that this is for Building Division 6104 indicates that this is for Professional/Contractual Services A complete chart of accounts is available in the Finance department. Council Priority THIS AGENDA ITEM IS CONSIDERED To BE PART OF, OR N ECESSARY T O, ONE OR MORE' OF THE 1 999 -2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30, 1999 AND MARCH 18, 2000 Priority(s): Recommended City Council Action /Suggested. Motion: Review and accept the City of Petaluma Check Register for the Demand Dates of 10/25, 11/08, 11/22 and 12/06/2002. Reviewedby Finance, Director: Reviewed by City Attorney Date: Avvrovefflb Citv Man ager : Date: e: Today's Date Revision # and Date Revised: File Code: # December 6, 2002 SJagendalagendaap CITY OF PETALUMA, CALIFORNIA JANUARY 6, 2003 • • AGENDA REPORT FOR RESOLUTION ACCEPTING CLAIMS AND BILLS 1. EXECUTIVE SUMMARY The City presents all paid Claims and Bills to the City Council for review and acceptance. The City's check register lists checks first, and they are identified 'by a five digit number. The Payments made by electronic fund transfers are listed next, and they are identified by an `B" followed by a four digit number. 2. BACKGROUND: The City Charter requires that all Claims and Bills are examined by the City Auditor and approved by the City Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of the Petaluma Charter states: The City Clerk and auditor shall be appointed by "the City Council and shall serve at its pleasure. Payments by the City shall be made only upon vouchers certified by the head of the appropriate' department and approved by the City Manager, by means of warrants on the City Treasury issued by the Auditor and countersigned. by the City Manager or, by means of checks signed by the Auditor and countersigned by the City Treasurer. The auditor shall examine all payrolls, bills and other claims and demands "against. the City,, and shall issue no warrant or check for payment unless he finds the claim is in proper form, correctly computed and duly certified; that it is justly and legally due and payable; that a budget appropriation has been made . therefor which has not been exhausted, or that the payment has been otherwise legally authorized; and that there is money in the City Treasury to make payment. (Reso. No. 101, ch. 204, 6- 23 -51; Reso. No. 1, 6- 13 -61. 3. ALTERNATIVES: A. Adopt the resolution accepting'the Claims and Bills. B. Do not adopt the resolution. 4. FINANCIAL IMPACTS: None 5. CONCLUSION: N/A 6. OUTCOMES .OR PERFORMANCE MEASUREMENTS THAT WILL INDENTIFY SUCCESS OR COMPLETION: 7. RECOMMENDATION Adopt the Resolution accepting the Claims and Bills 0 sAgenda/agendaap • RESOLUTION TO REVIEW AND APPROVE . CLABIS AND DILLS WHEREAS, the Ci ty Charter requires that the City Auditor shall examine: all Claims and Bills and the City Manager shall approve them for payment, the following' Claims and Bill's are hereby,approved: Check Numbers: 25539 through 26913 1. Electronic Fund Transfer Numbers: 2414 through 2477 NOW, THEREFORE BE IT RESOLVED that the City Council,has reviewed said Claims and Bills and hereby accepts them as' paid. t •.