HomeMy WebLinkAboutAgenda Bill 02.A 01/06/2003F ,
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CITY OF PETALUMA, CALIFORNIA
AUNDA R ILL
Aend'a' Title
Meeting Date:
' °°Resolution authorizing the Police Department to accept a Juvenile
January 6, 2003
.Accountability Block Grant from the Office of 'Criminal Justice
Planning in the amount of $10,564.0.0.
Deaartment
Direct
Contact Person
Phone Number
Police
Acting Che imms
Tim Lyons
778 -4596
Cost of Proposal Grant Amount: $`10,564.00
Account Number
Matching funds: $ 1,174.00
001 -400- 2113 -4120
Amount.Bud2eted `,
Name of "Fund:
Patrol Budget
Attachments to.A2enda Packet.ltem
Grant Application Packet
Resolution
Summary Statement
The Police Department has ',applied for a'Juvenile Accountability Block Grant from the Office of
Criminal Justice Planning in the amount of $10,564.0.0. Required matching funds in the amount of
$1 will be taken from the Police Department budget. This. money will be utilized to pay officers
overtime to* work with Juvenile Probation Officers in monitoring juveniles on probation.
Council Priority N/A
Prority(s):
Recommended City Council Action /Sii20sted Motion
Adopt a resolution authorizing acceptance of Juvenile Accountability and incentive Block Grant funds.
Reviewed b 'Finance Director:
Reviewed by City Attorney
Date:
Aporoved by City Mana er:
Datd:
D e:
day's Date
Revision # and Date Revised:
ode:
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CITY OF PETALUMA CALIFORNIA
JANUARY 6, 2003
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AGENDA 12EPORT
FOR
Resolution Authorizing the Police Department_ to Accept a Juvenile Accountability Block Grant
from the Office of Criminal Justice Planning in the Amount of $10,564.00.
1. EXECUTIVE SUMMARY
The Police Department has applied for a Juvenile Accountability Grant; from the Governor's Office of
Criminal Justice Planning (OCJP) in the amount of $10,564.00. The grant requires $1,174.00 in
matching funds from the City. The matching funds will be taken from the Police Department budget.
The grant funds will be used for Petaluma officers to assist Juvenile Probation Officers in monitoring
juveniles on probation.
2. BACKGROUND
The Office of Criminal Justice Planning allocates funds for the purpose of Juvenile Accountability
programs on an annual basis. In fiscal year 2001 -02 the Police Department received grant funding in the
amount of $11,303 with local matching funds of $1,256 that allowed officers to carryout several
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operations aimed at 'uvenil y operations 'included probation sweeps and
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warrant service attempts. Many hours were spent in high profile foot patrol in the Putnam Plaza and
downtown areas frequented by juvenile offenders. One .operation was conducted targeting subjects
purchasing alcohol for minors and businesses selling alcohol to minors. Finally a truancy violator and
provisional drivers license checkpoint was conducted. Several arrests) and citations resulted from the
operations. These operations were conducted using officers working overtime and_ would not have been
conducted without the grant funds.
This year the specified amount of the OCJP Juvenile Accountability Block grant is $10,564.00, with'
required matching funds of $1,174:00. The Police Department again proposes to use grant funds to pay
overtime to officers who will carry out operations similar to those completed in fiscal year 2001 -02. The
improved relationships developed with:Juvenile Probation this year will continue to play a part in the
success' of these operations.
3. ALTERNATIVES
A. Accept'the grant funds and designate matching funds from the patrol overtime budget.
B. Decline grant funding and fund juvenile accountability efforts by use of police patrol overtime
budget monies.
C. Decline grant funding and decrease efforts with regard. to juvenile accountability to previous
levels.
4. FINANCIAL IMPACTS
A The.total'"project .cost of $ 11,738.00 will be funded by $10;564.00 from the OCJP grant and by
$1,174.00 from the Police Department budget
S. CONCLUSION:
The use of the OCJP money to fund this Accountability Coordinator Position is appropriate.
Using funds in this inanher'will enable an improved level of support and assistance to the
Juvenile Probation Officers assigned to,�Petaluma, without impacting on- job demands.
6. OUTCOMES OR PERFORMANCE.MEASUREMENTs'THAT WILL IDENTIFY SUCCESS OR COMPLETION:
A. The graiit.has mutually agreed upon objectives that must be meet. The objectives are primarily
focused on holding juvenile probationer& accountable, in Petaluma, working with the Probation
Office and enforcing existing probation clauses; The Office of Criminal : Justice Planning also
evaluates our perforrnanceby quarterly visits and the review of our pragress,reports.
7. RECOMMENDATION
Adopt resolution authorizing application and acceptance of Office; of Criminal Justice Planning
Block Grants funds. Sergeant Tim .Lyons will coordinate the over -time.
gl forms /2000 AgenBa Bill'revised 042100
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An
Theoffice�of' Crimina . I Jus tice Plaimilig,,hereafter designated 0QJP, hereby makes 9 grant awar(I 01 funds to the
following Administrative Agency (1) Citv of Petaluma
hereafter designated Grantee, in the amount and for the purpose and duKation, set forth in this grant award.
GOVERNOR'SOFFICE OF CRINUNALJUSTICE PLANNING (OCJP A301)
GRANT AWARD FACEtSBEET'
'(2) Implementing Agency Name Petaluma Police-Department
Contact' Leslie Aboudara, Proiect, Manager Address 96 Petaluma. Blvd. North, Petaluma,94952
'(3) Project Titl (60 characters maximum)
(13) Official Authorized to Sign for
(6) Award No.
Juvenile Acc6 ility Coordinator
Item:
(4) Project Director (Name, Title, Address,, Telephone)
(four. maximum)
(7) GrantTeriod
'29,
-30, 2002 — Jun - 29, 2003
June Jun
of PQ4ce (707) 778-4370
Components No.:
(8)' !Fedeeal Amount
$10j564.00
IQS
Address 11 English Street, Petaluma, CA
Amount:
969 Petaluma Blvd., North Petaluma, CA 94952
Split Fund:
(9) Statti Amount
Split Encumber:
Date: June
$0 1
(5)' Fin ancial -officer (Name, Title, Address, Telephone)
Year:
(10) Cash Match
(four lines maximum)
purposes of this expenditure stated above.
$1,174.00
Steve Hood, "Captain (707) 778-4536
Fund:
(11) In-Kind Match
969 Petaluma Blvd., North, Petaluma, C I A'.94952
Program:
(12) Total Project Cost
Region:
$11,738.00,
'This grant award consists of this title page, the proposal for the grant which is attached, and made a part hereof, and the
Assurance of Compliance forms which are being submitted. I hereby certify that: (1) I am vested with authority to,
and,have the approval of the City/Co+ubty Financial Officer, City. Manager, or - Go*erhing, Board Chair, enter into this
grant award a . greement; and (2) all funds received pursuant to this agreement will be spent exclusively on the
purposes specified. The grant recipient signifies . *acceptance of this grant, award, , and agrees to administer the grant
project int accordance with the statute(s), the Program Guidelines, the OCJP Grantee Handbook, and the OCJP audit
requirements, as stated in this Reguest for Ap p lications (RFA). T I he grant recipient further agrees to all legal conditions
and terms incorporated by reference in diis.RFA.
FOR OCJP'USE O NLY„
(13) Official Authorized to Sign for
Applicant/Grant Recipient
Item:
Chapter:
Frederick er
PCA. No.:
Components No.:
Title: City Manager
Project No.:
Address 11 English Street, Petaluma, CA
Amount:
94952
Split Fund:
Telephone: (707) 778-4437
Split Encumber:
Date: June
I hereby certify upon my own personal knowledge
Year:
that budgeted funds are available for the period and
Fed. Cat. #:
purposes of this expenditure stated above.
Match Requirement:
Fund:
Fiscal Officer, OCJP Date
Program:
Region:
Executive Director, OCJP Date
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED Enter the name.(s) the county or. counties served by the
project. Put an asterisk where the principal office of the project is located.
County of Sonoma, City of Petaluma
2. U.S. CONGRESSIONAL DISTRICT(Sl ' Enter ,the numbers) of the U.S. Congressional District(§)
which the project serves. Put an asterisk for'the district°where the principal office of 'the .project 4 located.
3. STATE ASSEMBLYDISTRICT(S) Enter thernumber(s).of the State Assembly Districts) which-the
project serves Put 'an asterisk for the district'where the principal office of project is located.
6t District
1" District
7` District
:4. STATE SENATEDISTRICT(S) Enterthe number(s) of the: State Senate District(s) which the project
serves. Put an asterisk for the district where: principal office of the project>is located.
3r District
5. POPULATION OF SERVICE AREA Enter the total population of the service area served by the
project.
City of Petaluma 56;000
;c . PROJECT CONTACT INFORMATION
Applicant: C ity of Petaluma
Implementing Agency (if applicable): Petaluma Police Department
Project Title: Juvenile Accountability Officer
Grant Number (to be added by OCJP):
Provide the name, title, address, telephone number, and e-mail address for the project contact persons
named below. If a section does not apply to your project, enter "N /A."
The person having day -to -day responsibility for the project:
Name: Tim Lyons
Title: Sergeant
Address: 969 Petaluma Blvd., North, Petaluma CA 94952 -6320
Telephone Number: ( 707) 778 -4372 Fax Number: V07 778 -4476
E -Mail Address: tlyons @ci.petaluma.ca.us
2. The person to whom the person listed in #1 is accountable:
Name: Patrick T. Parks
Title: Chief of Police
Address: 969 Petaluma Blvd., North, Petaluma CA 94952 -6320
Telephone Number: ( 707 ) 778 -4372 Fax Number.: ( 707 ) 778 -4502
E -Mail Address: pparks @ci.petaluma.ca.us
3., The executive director of .nonprofit organization or the chief executive officer (e.g., chief of
police, superintendent of schools) of the implementing agency:
Name: Patrick T. Parks
Title: Chief of Police
Address: 969 Petaluma Blvd., North, Petaluma CA 94952 -6320
Telephone Number: 1 ( 707 )'778 -4372 Fax Number: ( 707 ) 778 -4502
E -Mail Address:
4. The chair of the . governing body of the implementing agency: (Provide address and telephone
number other than that of the implementing agency.)
Name: Fiederrick C. Stouder
Title: City Manager
Address: 11 English Street; Petaluma, CA 94952
Telephone Number: ( 707 ) 778 -4437 .Fax Number: (707) 778 -4419
E -Mail Address:
The person responsible for the project from the applicant agency, if different than #1:
Name: N/A
Title:
Address:
Telephone Number: ( ) Fax Number: ( )
E -Mail Address:
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CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS
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All applicants must submit thetertification of Assurance of Compliance with the Grant Award Forms
Package. By signing the Grant Award Face Sheet and the Certification of Assurance of Compliance
(OCJP 656, Rev. 7/00); and submitting the Grant Award Forms Package to OCJP, the applicant
acknowledges awareness of and the responsibility to comply with all specified state and federal
requirements.
1. Equal Employment Opportunity
a. General EEO Rules and Regulations
1)
Employment and Housing Commission:
The,FEHA declares it illegal in California to discriminate against anyone in
employment because of race, religious creed, color, national 'origin, ancestry;
physical handicap,'medical • condition (cancer related), marital status, sex or age
(over 40). The objectives of the FEHA.and these regulations are to promote equal
employment opportunity and to assist all persons in understanding their rights,
duties and. obligations, so as to facilitate achievement of voluntary compliance
with the law.
2) California Government Code Article 9.5 Sections 11135 -11 - 139.5 and its
Implementing Regulations California Administrative Code Title 22, Sections
98000 - 98413• Title VI of the Civil Rights Act of 1964:
These sections mandate comprehensive state and federal civil rights regulations
prohibiting discrimination or denial of benefits to persons who are under
programs or activities receiving financial assistance from the State of California or
the federal government.
3) Title V Section 504 of the Rehabilitation Act of 1973 (29 USCS S ection 974),
Government Code Section 4450, et seq.
These state and federal regulations mandate that qualified persons with disabilities
will not be excluded from, denied benefits of, or discriminated against solely on
the basis of their disabilities, under any program or activity that receives, financial
assistance from OCJP. Further, all facilities used by OCJP, funded projects shall
be made reasonably accessible to and usable by the physically handicapped.
These regulations also provide that employers shall make reasonable
accommodation to the-physically handicapped, unless the employer can •
demonstrate that such accommodation would impose undue hardship.
4) The Americans with Disabilities Act ° of 1990 (ADA) 42 USC, Sections 12101 et
seg. and U.S. Department of Justice Implementing Regulations. 28 CFR, Part 35:
The ADA equal opportumty individuals with disabilities in public
and private sector services and employment. A comprehensive anti-
discrimination law for persons with disabilities, the ADA extends to virtually all
sectors of society and every aspect of daily living (i.e., work, leisure, travel
communications and more).
b. Federally Funded Projects - 28 CM Part 42, Nondiscrimination; Equal
Employment Opportunity; Policies and Procedures (U.S. Department of Justice)
1) Requires agencies receiving federal financial assistance from OCJP to prepare an
Equal Employment Opportunity Program (EEOP) upon meeting the following
criteria:
Grantee has 50 or more employees;
Grantee has received a total of $25,000 or more in grants or subgrants
since 1968 (for grants of $500,000 and more see 2); and
• Grantee has a,service population of3 %'or more minority representation (if
less than 3% the EEOP must, be prepared to focus on women).
®
Effective Fiscal Year 1992/93 the criteria and requirements apply to the
"implementing agency responsible for the day-to -day. operation of the
project (e.g., Probation Department, District Attorney, Sheriff).
Please note that upon submission of the Certification of Assurance of Compliance
to OCJP, the applicant. certifies that the agency has an EEOP on file! or will.
formulate, implement, and maintain an EEOP within 60 calendar days of the date
the Grant Award Face Sheet (OCJP A301) is signed by. the Executive Director of
OCJP. This certification further commits the agencyto submit to OCJP a copy of
its EEOP within 60 calendar days of the Executive Director's signature on the
OCJP A301'. The ESOP must be developed for the implementing agency.
2) All applicants for federal grants funds of $500,000 or more must submit a copy of
the current EEOP developed -for the implementing agency, or federal letter.of
compliance, to OCJP with the Grant Award Forms Package No Grant Award
Agreement in this amount will be approved until OCJP receives approval of the
applicant's EEOP from the federal government.
3) Projects who have previously received a total of $25,000 or more in grant funds,
or a,single award in the amount of $500;000 or more, and have an approved
EEOP on file with OCJP, are required to submit an annual update 'of their EEOP
if funds are continued. The timeframe for EEOP updates are the same as are
identified in 1) and 2) above and must cover the implementing agency.
C. State Funded Grants and Community- based' Organizations (CBOs)
e exempt from. the federal requirement of government re •
State funded grants. and CBOs ar p g q
developing an EEOP, pursuant to 28. CFR, Part 42, Subpart'E; however, they are
monitored by the U.S. Department of Health and. Human Services in EEO compliance.
matters.
d. Additional Requirements for ALL OCJP Grantees
1) In addition to the Certification of Assurance of Compliance (OCJP 656), all OCJP
grantees must have a current year EEO Policy Statement, established by their
agency, posted in a prominent place accessible to employees and applicants (See
Grantee Handbook, V).
2) . The poster entitled "Harassment or Discrimination. in. Employment -is
Prohibited by Law" (See Grantee Handbook, Appendix W) also must be posted
in a conspicuous location accessible to employees and applicants for employment.
This poster - may be obtained from the local office of the Department .of Fair
Employment and Housing (DFEH).
The Equal Employment Opportunity Program Guidelines maybe obtained by contacting
the EEO Compliance Office at (916) 327 =3689. Additionally, applicants are encouraged
to contact their Personnel Office or Affirmative-Action'Office for EEO information. and
assistance.
2. Drug -Free Workplace
Senate B 111120 (Chapter 1170, Statutes of 1990) established the Drug -Free Workplace Act of
1990 ( "the Act ") which requires grantees to, maintain a drug -free workplace, as does the federal
Drug -Free Workplace Act of 1988. By signing the Certification of Assurance'of Compliance, the
applicant formally notifies O -CJP,, as the granting /monitoring agency, that the applicant will
comply . with the provisions of the Act. .
A copy of the Drug -Free Workplace Certification is included in the Grantee`1-landbook,
Appendix 0, to serve as a guide for the development of the agency's statement.
3. Environmental. Impact
The California Environmental Quality Act (CEQA) (Public Resources Code, Division 13,
Section 21000 et seq.) requires that a Lead Agency (the public agency which has principal
responsibility for carrying out or approving a prof ect�which may have a significant effect on the
environment) prepare -an environmental document on the proj
m ect. For of CEQA, the
Lead Agency is the city or county planning department. If this requirement has previously been
met. the appli must sign and submit OCJP 6 confirming compliance.
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NOTE: State agencies applying for OCJP grant funds must meet all CEQA requirements
outliried °;above. Each agencyhas the authority to determine which of the designated,
® categories applies. All.notices must be filed with the Office of Planning and Research
(OPR) instead of with a local planning department, and kept on file with the project.
Public school districts and county Offices of'Education applying for OCJP grants must also
meet all CEQA requirements. OCJP 656 must be completed and submitted to OCJP. Public
school districts may have lead agency authority to determine which of the designated CEQA
categories applies. Evidence, of this category. determination must be completed and kept in the
applicant's project files.
All applicants selected for funding other than state agencies, public school districts and county
offices of education should contact their city or county planning department to. determine which
of the designated categories listed in Section 2, Evidence of Compliance, applies.
A project is defined as the whole of an action which has a potential for resulting in a physical
change in the environment, directly or ultimately. For the purposes of this package, a project can
include, but is not limited to:
An activity involving the issuance of a lease, permit, license, certificate, or other
entitlement for use by one or more public agencies, such as the leas ing of real property
from a government agency (e.g., office buildings, warehouses, police stations -or shelters);
An activity involving the amendment of zoning ordinances, or the amendment of a local
General Plan.
In order for OCJP to approve the funding of projects selected for funding the applicant must
complete and sign the Certificate of Assurance of Compliance (OCJP 656) and maintain
evidence of CEQA compliance. on file. The process for completing these requirements is as
follows:
a. Assurance of Compliance - Environmental Impact, Statement
All applicants selected for funding must submit the OCJP Certification of Assurance of
Compliance (OCJP 656) signed by the person authorized by the governing board to sign
the Grant Award Agreement. This is the same signature as appears online 13 of the
Grant Award Face Sheet.
b. Evidence of Compliance
Such evidence of compliance must be maintained on file as part of the project's
administrative requirements and may be any one of the four designated categories
.described below.
A. sample format is included in the Grantee Handbook, Appendix U. The
• applicant/grantee may present this form to the Lead Agency for The planning
department may sign this form, or may prepare a document which describes the
applicant's compliance with CEQA.
4
1) Category 1
A statement signed and dated - b "y the planning department, citing the CEQA .
Guidelines (California Administrative Code, Title 14, Division 6, Section 15061
(b)(3)) and stating that the Lead Agency can say with certainty that there is no
ossibili that the activity in question may;have a significant effect on the
environment and that the project is not subject to CEQA.
2) Category 2
A. Notice of Exemption filed with the county clerk of the county or counties in
which the project,will be'located, if the,. proposed project falls under the provisions
for statutory or categorical exemptions of the. CEQA Guidelines (California
Administrative Code, Title. 14, Division.6, Sections 15260- 15329). Such filing
will result in a date stamped on the notice. Normally, this-notice is filed by the
planning department. The: applicant may file the notice instead, -but must maintain
a certified document issued by the planning department stating that this agency
has found the project to be exempt. As evidence of CEQA compliance, a date
stamped copy of that notice must be maintained by the applicant in the project
files.
3) Category 3
A LNegative Declaration prepared in accordance with CEQA Guidelines
(California Administrative code, Title 14, Division 6, Section 15000 et seq), if
the proposed project is-determined to have no potential to significantly effect the
environment. As part of the Negative Declaration process, the planning
department must give the general public , and affected public `agencies an
opportunity to review the proposed Negative Declaration,. and must consider any
comment. After completion of the Negative Declaration process, a Notice „of
Determination must be filed with the county clerk within five (5) working days
after the,Lead Agency approves the project. A copy of the Notice of
Determination must also be filed with the Office of Planning and Research State
Clearinghouse. As evidence of CEQA compliance, a date stamped copy °of that
notice must be maintained by the applicant in the project files.
4) Category 4
An Environmental Impact Report (EIR) prepared in accordance with the
CEQA guidelines if the proposed project - may signi-f'cantly impact the
environment. As with the Negative Declaration, the EIR must be circulated for
public and agency review. Additionally, the planning department must respond in
writing to any comments made on the draft EIR, and must adopt measures to
mitigate any environmental impacts that have been determined to be significant,
or provide justification as to why mitigation of an impact'is not feasible. • -
At the end of that process, a Notice of Determination (NOD) must be filed with
the County Clerk within five (5) working days after the Lead Agency approves the
project. A copy of the NOD must also be filed with the State Clearinghouse. As
evidence of CEQA compliance, a date stamped copy of that notice must be
maintained by the applicant in the project files.
4. Lobbying
OCJP grant funds shall not be. used for the purposes of lobbying (see Grantee Handbook, Section
2240.2).
As required by Section 1342, Title 31 of the U.S. Code, applicants selected for funding must
review and certify that no federal funds will be. used for lobbying. By signing the Assurance of
Compliance form, the applicant formally certifies to notify OCJP, as the, granting/monitoring
agency, that the applicant selected for funding will comply with the provisions of the Act.
5. Debarment, Suspension and Other Responsibility Matters - for federally funded projects
only
Applicants selected for f indingmust certify that they will adhere to Executive Order 12549,
Debarment and Suspension. By signing the Assurance of Compliance form in the Grant Award
Forms Package, the applicant certifies to that effect.
.0 6. Proof of Authority from City Council/Governing,Rbard
. Applicants selected for funding must obtain written authorization from the city council/governing
board that the official executing the agreement is, in fact, authorized to do so. By signing the
Assurance of Compliance form in the Grant Award Forms Package, the applicant certifies that
said written authorization will be obtained, and maintained on file and readily available upon
demand.
7. Immigration and Naturalization Requirements
Applicants selected for funding will complete and keep on'file., as appropriate, the Irmnigration
and Naturalization Service Employment Eligibility Form (I -9). This form is to be used to verify
persons employed by the recipient are eligible to work in the United States.of America.
8. Controlled Substance Testing
Applicants agree to have a policy of testing appropriate categories of juveniles within the
juvenile system, in place or agree to submit a plan to OCJP prior to the start date of the grant
period.
Certification of.Assurance of Compliance
OCJP -656 with JAIBG Additions (Rev. 12/00)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
or state and ederal' funds. (Those a
Note There. are different requirements for . f _ f affecting only
federally funded projects are identified.)
I ; Frederick C. Stouder ,hereby certify that:
(official authorized to sign grant award; same person as.line 13 on Grant Award Face Sheet)
GRANTEE: City of Petaluma
IMPLEMENTING AGENCY: Petaluma Police Department
PROJECT TITLE: Juvenile Accountability Officer
will adhere to all of the Grant Award Agreement:regiiirements (state and/or federal) as directed
by the Office of 'Criminal Justice Planning. including, but not limited to, the following areas:
I. Equal Employment Opportunity
II. Drug -Free Workplace Act of 1990
III. California Environmental Quality Act (CEQA)
IV. Lobbying
V. Debarment, Suspension, and 0ther. Responsibility Matters
VI. Proof of Authority from City CounciVGoverning Board
VII. Immigration and Naturalization Service, Requirements
VIII. Controlled Substance: Testing .
I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules ;and Regulations (state and federal)
The applicant selected for awareness of, and the
responsibility to comply with, the following Equal Employment Opportunity
requirements by signing the Grant: Award Face Sheet (OCJP A301), including this
Certification of Assurance of Compliance„ and submitting the application to the
Office of'Criminal Justice Planning (OCJP).
California Fair Employment and Housing Act (FEHA) and Implementing
Regulations, California Administrative Code, Title 2, Division 4, Fair
Employment and Housing Commission.
2. California'Government Code Article 9.5, Sections 1.1135 - 11139.5 and
implementing, Regulations, California. Administrative .Code, Title 22,
Sections 98000 - 98413.
Title VI of the Civil Rights Act of 1964.
4, Title V Section 504 of the
p g Rehabilitation tation Act of 1973 (29 USCS Section
974) and Federal Department Regulations on its implementation;
Government Code Section 4450, et seq.
5. Subtitle A, Title H of the Americans with Disabilities Act (ADA), 42 USC
Sections 12131 -12134 and U.S. Department of Justice implementing
regulations, 28 CFR, Part 3 5.
6. U.S. Department H of Justice Regulations, 28 CFR, Part 42, Equal
Employment Opportunity, Policies and Procedures
Federal and state agencies have the legal right to seek enforcement of the above
items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request: Violation of these provisions
may result in withholding .of grant funds by OCJP.
B. The following apply to federally funded grants - only: .
Note Effective Fiscal Year 1992/93, the Federal criteria and requirements
apply to the "implementing agency" responsible for the day -to -day operation
of the project (e.g., Probation Department, District Attorney, Sheriff).
1. Criteria for Federal EEO Program. Requirements for Grants in the Amount _
of $25,000- $499,999. (Does not apply to community -based
organizations).
Federal regulations require qualified recipient agencies of federal financial
assistance to prepare-an Equal Employment Opportunity Program (EEOP)
upon meeting all the following criteria:
a. Grantee has 50 or more employees.
b. Grantee has received a total of $25,000 or more in grants or
subgrants since 1968.
C. Grantee has a service population of 3 % minority representation (If
less than 3% minority population, the EEOP must be prepared to
focus on women).
The °EEOP must be developed'for the irnplernentin ag_gency responsible for
the day-to-day operations of the program.
2. Assurance of EEOP for Federal Grants of $25,000- $499,999
This implementing agency has formulated, or will formulate, implement,
and maintain an EEOP within 60 calendar days of the date the Grant
Award Face. Sheet (OCJP A301) is signed by the Executive Director of
OCJP. I also certify that the EEOP is /will be on file in the following
Affirmative Action (A�- Qffice:
A.A. Officer:
•
Title: Ci yManager
Address: 11 English Street Petaluma CA 94952
Phone: (707) 778 -4437
The EEOP is available for review or. audit by of OCJP� or the Federal
Government, as required by relevant laws and regulations.
Additionally, I agree to submit a copy of said EEOP to OCJP (Attention;'' EEO
Compliance Officer) within 60 'calendar days of the Executive - Director's signature
on the OCJP A301.
3. Federal Grants of $500,000 and Above
All applicants for federal grant funds of $500,000 or morewill submit a
copy of their EEOP (developed for the implementing or federal
letter of compliance, to OCJP with the second stage ;application _forms
4. EEOP Updates for Continuing Federal Grants
Projects that have previously received . a total of $25;000 or more in federal
grants, or a single award in the amount of $500,000 or _more, and have an
approved EEOP on file with OCJP, are,required to submit an annual -
update of their.EEOP if funds are continued The timeframe for EEOP
updates are the same as identified in Section B, 2 and 3 above. -
C. The following apply to all OCJP grantees:
In addition'to this Certification, all OCJP grantees must have a current
EEO Policy Statement, established by their agency, posted in a, prominent
place accessible to employees and applicants; and
2. The poster entitled "Harassment or Discrimination in .Employment. is
Prohibited by Law" also must be posted in a conspicuous location
accessible to employees and applicants. This poster may be obtained from
the local office of the Department of Fair Employment and Housing.
:7
II. CALIFORNIA DRUG- FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG -FREE WORKPLACE ACT OF 1958 REQUIREMENTS
The above -named organizations) will comply with "the California Drug -Free Workplace
Act of 1990' of California Government Code. Section 8355; et seq., and the Federal Drug-
Free Workplace Act- of 1988, and implemented as.28 CFR, Part 67, Subpart F, for
grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67.620 by:
A. Publishing a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations, as
required in Government Code Section 8355,(a).
B. Establishing a Drug -Free Awareness Program as required by Government Code
Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug -free workplace;
3. Any available counseling, rehabilitation and employee assistance
programs;
4. Penalties that may be imposed upon employees for drug abuse violations.
C. Providing as required by Government Code Section 8.3'55(c) that every employee
who works on the proposed grant:
1. Will receive a copy of the company's drug -free policy statement,
2. Will agree to abide by the terms of the company's statement as a condition
of employment on the contract or grant.
D. Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement;
2. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five (5)
calendar days after such conviction.
E. Notifying the agency, in writing, within ten (10) calendar days after receiving
notice as required above from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice,
including position, and title to: Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC 20531.
Notice shall include the identification number(s) of each affected grant.
F. Taking one of the following actions, within 30 calendar days of receiving notice,
with respect to any employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended;
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
G. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of the above requirements.
III. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) •
The above -named organizations) /individual(s) will comply with the California
Environmental Quality Act (CEQA) requirements as stated in the Public Resources Code,
Division 13, S'ection.21000 et seq. and all other applicable rules and regulations.
All appropriate documentation will be maintained on file by the project and available for
OCJP or public review upon request.
IV. LOBBYING
As.required by Section 1352, Tide 31 of the U.S. Code, and implemented as 28 CFR, Part
69, for persons entering into 'a grant or cooperative agreement over $100,000, as defined
at 28 CFR, Part 69 the applicant certifies that:
A. No federally appropriated funds have been paid or will be paid, by or on behalf of
the undersigned to any person for influencing or attempting to influence an
officer or employee .of any agency, a Member of Congress, an.officer or employee
of Congress, or an employee of °a Member of Congress in connection with the
making of any federal grant, the entering into of any cooperative agreement, and
the extension, -continuation, renwal, amendment, or modification of any federal
grant or cooperative agreement.
B. If any funds other than federal appropriated firms have been paid or will be paid
to any person for influencing or attempting to influence an .officer or-employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of 'Congress in connection with this federal grant or
cooperative agreement, the undersigned shall complete.and submit Standard Form
LLL, "Disclosure of.Lobbying Activities," in accordance with its instructions.
C. The undersigned shall require that the language of this certification be included in
.the award "documents for all subawards at all tiers [including subgrants, contracts
under grants and cooperative agreements and subcontract(s)] and that all
subrecipients shall certify and disclose accordingly.
V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(applies to federally funded grants only)
As required by Executive Order 12549, Debarment and Suspension, and implemented at
28 CFR, Part 67, for prospective participants in primary covered transactions as defined
at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a state or. federal court, or
voluntarily excluded from covered transactions by any federal department or
agency.
B. Have not, within a three -year period preceding this application been convicted of
or had a civil judgment rendered against them for commission .of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bri bery, falsification or destruction of records making false
statements, or receiving stolen property.
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with, commission of any of the
offenses enumerated above.
D. Have not, within a three -year period preceding this application, had one or more
public transactions (federal, state, or local) terminated for cause or default.
Where the applicant is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this application.
VI. PROOF OF AUTHORITY FROM CITY COUNCIL /GOVERNING BOARD
The above named organization accepts responsibility for and will comply with the
requirement to obtain written authorization from the city council/governing board in
support of this program. The agrees to provide all matching funds required for
said project (including any amendment thereof) under the Program and the funding terms
and conditions of OCJP; and that any cash match will be appropriated as required. It is
agreed that any liability arising out of the performance of this Grant Award Agreement, .
including civil court actions for damages, shall be'the responsibility of the grant recipient
and the authorizing agency. The State of California and OCJP disclaim responsibility of
.any such liability. Be it further resolved that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
The Applicant is required to obtain written' authorization from the city council/governing
board that the official executing this agreement is, in fact, authorized to do so. The
Applicant is also required to maintain said written authorization on file and readily
available upon demand.
VII. IMMIGRATION AND NAT'URALIZAT'ION REQUIREMENTS
JAIBG Grantees are required to complete and keep on file, as appropriate, the
Immigration and Naturalization Service Employment.Eligibility Form (I -9). This form is
to be used. to verify-persons employed by the recipient are eligible to work in the United
States of America.
•
VIII. CONTROLLED SUBSTANCE TESTING
JAIBG Grantees agree to have ,a policy.of testing appropriate categories ofjuveniles
within the juvenile system, in place or-agree to submit a plan to OCJP prior'to the start
date of the grant period. _
All appropriate documentation must be maintained on file by the project and available for
OCJP or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under'the grant or termination of the grantor both and
the grantee may be ineligible for award of any future grants if the. Office of Criminal
Justice Planning (OCJP) determines that any of the `following ,has. occurred: (1) the
grantee has made false certification, or (2) violates the certification by failing to carry out
the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Award Agreement
[line 113 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the
contractor or grant recipient to the above described certification. I am fiilly:aware that this
certification, executed on the date -and in the county below, is .made under penalty of perjury under
the laws of the State ofCalifornia;:
11' Authorized Official's Signature:
Authorized Official's Typed Name: Frederick C. Stouder
Authorized Official's Title: City Manager
Date Executed:
Federal ID Number: 9460000468
Executed in the City /County of: Cily of Petaluma County of Sonoma
•
7
"C r: 2: Project Title: 3. Grant Period: 4. Federal Funds: $ 10564.00
G Juvenile Accountability June 30, 2002 Klatch Funds: $ 1,174.00
2002 Officer to June 29, 2003 Total Project Cost: $11,738.00
5 Applicant Unit of Local Government
Name: City of Petaluma
Address: 11 English Street
Petaluma, CA 94952
6. Implementing Department/Agency
Name: Petaluma Police Department
Address: 969 Petaluma Blvd., No.
Petaluma, CA 94952
Phone: (707) 778 -4347 Fax: (707) 778 -4419
Phone: (707) 7784372 Fax: (707) 7784476
e -mail:
7. Problem Statement: The Petaluma Police Department has limited resources with which to assist
Sonoma County Probation Officers with searches and case management. By using grant funds awarded
last year, the Petaluma Police Department have been able to improve coordination with and
communications with the Sonoma County Probation Department. Grant funding.is'needed in order to
continue these efforts.
8. Project Budget
Personnel Services: Operating Expenses: Equipment: Total Project Cost:
$11,738.00 $ 0 $ 0 $11
9. Projected Number of Juveniles to be Served 50 -75
JairectIv Served: 50 -75 Indirectly Served: 100 Total Served: 150
Waiver of Minimum Percent Allocation Requirements (Check One):
❑ ' The JCEC/RJCEC does not request a waiver of minimum allocation requirements.
The JCEC/RJCEC has determined that the interests of public safety and juvenile crime control will
be better served by expending funds other than the 45 percent and 35 percent minimums in specified
program areas (See CEP Narrative'for justification).
11. Program Description
a) Program Purpose Area (Number & Title): Purpose Area 7
Funds Allocated: $11,738.00
% of (Total Project Cost — Admin Costs): 100%
Program Activities: Assist Juvenile Probation Officers with probation 'searches, tracking high
risk juvenile offenders, case management and targeting locations known for juvenile crime.
b) ' Progr.am'Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost — Admin Costs):
Program Activities:
COORDINATERENFOR PLAN (CEP) SUMMARY (Continued)
11. Program Description (Continued)
c) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost — Admin Costs):
Program Activities:
d) Program .Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost = Admin Costs):
Program Activities:
e) Program,Purpose Area (Number & Title):
Funds Allocated:
% of (Total Project Cost— Admin Costs):
Program.Activitieg:
12. Official Responsible ter, oject
Signature:
Typed Name: Patrick T. Parks
Date: `� /'y
Title: Chief of'Police
PROJECT NARRATIVE
Juvenile Accountability Officer
General Characieristics:
Petaluma is located. 35 miles north of San Francisco. Petaluma's.population is just under
en a bedroom community for the San Francisco Metropolitan area.
60,000. Petaluma has long be
With an annual growth rate of approximately 3.5 %, Petaluma continues'to attract new businesses
- and residents. Petaluma is developing many new "big city" transition issues that necessitate an
increased awareness of this fact. New and adaptive ideas for different approaches to law
enforcement problems, which are common to all growing cities, are necessary.
The Petaluma Police Department is also growing and dealing with issues related to
growth. Currently, the department'has seventy sworn officers, thirty -five civilian employees and
another thirty volunteers. The department's transition to Community Oriented Policing and
Problem Solving philosophy has meant the implementation of numerous new programs and
projects, including Citizen Academies, District Policing, School Resource Officers, and a return
to downtown foot patrols. There is currently a disparity between the needs for juvenile.
accountability services and the Police Department's ability to meet those needs in an appropriate
manner.
The Problem:
At any given time, the City of Petaluma has between fifty and seventy juvenile residents
on formal probation. There are over one hundred juveniles on informal probation. The average
age of juveniles on probation in Petaluma is sixteen years old. The gender ratio for these
juveniles is 85 % male, and 15 % female. First -time juvenile offenders in Petaluma have a fifty
two percent recidivism rate. Currently there are eleven local schools that juvenile offenders
attend. It',s suspected that the community's high level of recidivism is a result of (1) inadequate
contact with juveniles on probation (2) inadequate participation in these juvenile's cases by
Police Department staff, such as counseling them on the ways to stay out of trouble (3)
inadequate communication between Petaluma Police Department and Sonoma County Juvenile 1 9
Probation Department.
The Sonoma County Juvenile Probation Department has two Probation Officers as
to Petaluma who manage this caseload. The Probation Officers are in Petaluma several times a
week and frequently use the Police Department as a location to meet with juveniles. They also .
conduct meetings with juveniles at schools and homes. When Probation Department staff 'are at
the Police Department, generally during da }ytime hours.
In the past the Department has provided an Officer to assist in Probation `Searches,
however, due to staffing shortages and budget constraints the Department is only able to provide
this service on a limited basis. ;Since receiving grant funding last fiscal year the Police
Department's interaction with`the Juvenile. Probation Officers and juveniles omprobation has
increased. Tn order to continue the program currently ;in affect, additional grant funding is
needed.
Proposed Solution
Juvenile Accountability Officer
GOAL:
The Juvenile Accountability Officer(s) will work closely with Probation Officers to
ensure that juveniles are complying with the terms of their Probation and to take appropriate
action when probation is being violated. The goal of the Juvenile Accountability Officer
position will be to assist the Probation Officers who work with Petaluma teens to be.more
efficient and effective in managing their caseload. Funds will specifically pay for Police Officer
overtime to fulfill the duties of the Juvenile accountability Officer.
OBJECTIVES:
The officer will perform the following tasks 1). Work with Juvenile Probation Officers
, .to ensure that information regarding the Juvenile Probation caseload is disseminated as
effectively as possible to all Police Department staff. 2). Work with all Police Department staff
to ensure Probation related questions and issues are effectively conveyed to the Probation
Department. 3). Increase Police Department participation in individual juveniles cases. 4).
Assist Probation Officers by conducting searches and accountability activities, such as visits and
phone calls. 5). Conduct enforcement activities focusing on juveniles.
OUTCOME MEASURES:
As the objectives of this program are being achieved, the following results will be
evident:
1). A listing of Juvenile Probationers and related information is available to Police Department
Staff. 2). A Juvenile Accountability Officer will meet or communicate with a Juvenile
Probation Officer on a regular basis. 3). As requested, a Juvenile Accountability Officer
regularly assists juvenile Probation.in working with high risk juvenile probationers. 4). As
requested, Officers assist Juvenile Probation Officers with searches and accountability activities.
5). Officers conduct enforcement activities at areas possibly frequented by juvenile offenders in
an effort to decrease criminal activities.
y
r �
•
Juvenle,Accountability Officer
WAIVER REQUEST:
Purpose Area & Request for Mandated Proportions Waiver:
Purposed Area: The goal of this program is to implement Block Grant Purpose Area 7,
which states: "... to enable juvenile courts and juvenile probation officers to be more effective
and efficient in holding juvenile'offenders accountable and reducing recidivism."
Requested For Mandated Proportions Waiver: Because of the limited funds available to
our agency and the inability to implement any meaningful programs with any fraction of these
funds, we formally request a°waiver, in regard to the mandated proportions within the program
purpose areas. We formally request permission to apply all funds to purpose. area number seven,
as stated above.
JAIBG JUVENILE CREW. ENFORCEMENT COALITION MMM13ERSHIP
Applicant City
of Petaluma
John Records
Name:
Implementing
Agency (if applicable): Petaluma Police Departmdnt
Project Title:
Aivenile Accountability Coordinator
Executive Director
Grant Niiinber_:(to be entered by the Office of 'Criminal histice, Planning):
Provide the name, title, organization, , addresg and telephone I number for each of the eight
. .
- - efi ngeach
member categories below. An appropriate designee. must be listed., reprew fi
agency category..
'900 A. Lohrman,Lane
Address:
1712 , Orinda Court
heriff
Sheriff
Name:
Patrick T Parks
Name-:
James Piccinini
Title:
Chief.of Police
Title:
Sheriff
Organization:'
Petal Police Department
uma e
Organization:
Son&County'Sheriffs
om Administration
-
Address:
969 Petaluma Blvd. No.,
Address :'
60 0 Dr.
Petaluftm '94952-6320
Organization:
Santa -Rosa, CA 95403
Phone:
(707) 77�778-4 °3:70
Phone:
(701) 565 -3650
Prosecutor
Address:
'Probation
Name:
Greg Jaco6s
Name:
Nate,Garcia
Title:
Asst.
Title:
Sr;,Mbation
Organization:
Sonoma County D.A.
OTganiz6tiov
Sonoma Cqunt
_y;PrQbafiion,Dept.
Address:
600 Adniiiiistration,Dr.
Address
600. Adininistrafion,13r.
, Santa Rosa, C A 95463
Santa Rosa; CA, 95403
w
Pho
( 7 07) 01) 565-2300
Phone:
(707) 565-6265
Juvenile Court.
Schools
Name:
Steve McCann
Name:
Carl Wong
Title:
Judicial Assistant
Title:
Superintendent cif Schools,
Organization:
Sonoma County Juvenile Court
Organizati on:
Petaluma ' School District
Address:
113 P
,Ython 'Rd. No;
Address:
Dou , Street:
200Dou -
SantaRosa. -CA. 95409
Petaluma .CA 94952-2575
Phone:
(707) 537-6233
Phone- 778-4619
C Service * . Business
crime Prevention Organization
Name:
John Records
Name:
Richard, Sharkey
Title:
Director
Title:
Executive Director
i Organization* COTS
organization
� e i Drug Task, Force
McDow , I
Address:
'900 A. Lohrman,Lane
Address:
1712 , Orinda Court
Petaluma, CA 54952
Petaluma; CA 94952
Phone:
(707) 76247012
Phone'
(7 765-6
Addi . tional.Members (optional)
Name:
Name:
Title-.
Title:
Organization:
Organization:
Address:
Address:
Phone:
Phone,
•
A
AM
•
B UD GE T ARRAT VE
Juvenile Accountability Officer
Budget Considerations:
Due to the limited funds available for this program, we will allocate all of the funds to
personnel costs. In order to concentrate our efforts in one area, we have not requested funding
for supplies, equipment, training or other related costs.
We have requested a waiver of the mandated proportions within the program purpose
area (Program Narrative, page two) so that the limited funds can be applied in a manner that
provides maximum benefit.
Personnel Costs:
The Juvenile Accountability.Officer hourly rate is equal to an officer's overtime rate. On
average, this equals $ 45.47 per hour. Personnel time will be spent coordinating with the
Probation Department as well as carrying out operations to meet the goals of the program.
Operating Expenses:
This program, as designed, has no associated operating costs.
Equipment Cost:
There are no equipment costs related to this grant.
OCJP -A303b (Rev. 7/97)
BUDGET CATEGORY AND LINE -ITEM DETAIL
C. Equipment
COST
$0
N/A
CATEGORY TOTAL
$
PROJECT TOTAL
$14,738.00
FUND "DISTRIBUTION
FEDERAL
STATE
CASH
MATCH
IN-KIND MATCH
1. Amount of Funds
$10,564.00
$0
$1,174.00
$0
2. Percentage of Funds
90%
0
10%
0
•
0
•
OCJP -A303c (Rev. 7/97)
JAIBG 2002 AWARD ALLOCATION WORKSHEET
• 1) Unit of Local Government Direct Grant Amount
(See 'Program Guidelines, Appendix A)
2) Additional Direct Grants received from other, eligible recipients:
(See Program Guidelines,
Appendix A. Use additional sheet if needed.)
City:
Amount $
City:
Amount $
City:
Amount $
City:
Amount . $
City:
Amount .$
City:
Amount $
City:
Amount $
City:
Amount $
City:
Amount $
(A)$ 10,564.00
Total.from additional sheet (if needed) $
Total amount received from other recipients (B)$ 0
3) Total Amount of Federal Award (Calculation A + Calculation B above) (C)$ 10,564.00
If you are applying funds toward construction of a Permanent Juvenile Correctional Facility (PJCF) then
use the alternate calculation found in the box on page two for items 4 & 5 below:
4) Total Project Cost [(Calculation C x 10) _ 91 (D)$ 11,738.00
5) Cash Match (Calculation D — Calculation C) (E)$ 1,174.00
6) Administrative Costs to be Charged to Grant (F)$ 0
7) Total Funds Available for Program Purpose Areas (G)$ - 11,738.00
(Calculation D — Calculation F)
8) Amount Funded to Program Purpose Areas 3 -9: 3 is $
4 is $
5 is $
6 is $
7 is $ 11,738.00
8 is $
9 is $
Total Amount Funded in Program Purpose Areas 3 -9 (H)$ 11,738.00
9) Minimum Funds Required in Program Purpose Areas 3 -9 (I)$
(Calculation G x .45)
1 -
JAISG 2002 AWARD ALLOCATION WORKSHEET
Is Calculation H equal to, or greater than Calculation I?
If not, is a waiver to spend funds differently included?
10) Amount Funded to Program Purpose Areas 1,2 and 10: 1
2'
10
Yes X No
Yes _ No
is
is
is
Total Amount Funded in Program Purpose Areas 1,2 and 10
$
$
$ 0
(J)$ 0
11) Minimum Funds Required in Program Purpose Areas 1,2 and 10 (K 0
(Calculation,G x .35)
Is Calculation,J equal to, or greater than Calculation K? Yes _ No
If not, is a waiver to spend funds differently included? Yes _ No
12) Amount Funded to Program Purpose Areas' 11 and 12:
11 is $ 0
12 is $ 0
Total Amount Funded in Program Purpose Areas 11 and 12 (I.,)$ 11,738.00
13). Total of all.Allocated Funds (Calculation F + H +J +L) (M)$ 11,738.00
14) Does Ca ,
lculation,M Total of Allocated Funds, equal Calculation D, Total Project Cost?
Yes X No
Only use the alternate calculations below for Items &, 5, if you are using grant funds for the
construction of Permanent Juvenile Correctional Facilities (PJCF). A definition for a PJCF is included
in Program Guidelines, Section 6:
4. Alternate Calculation for Total Project Cost
�((( Calculation'C — Amount of Federal Funds for PJCF) x 10) _ 9) 1 + [2 x Amount of Federal* Funds for PJCF]
(D)$
5. Alternate Calculation for Cash Match
�((( Calculation C — Amount of Federal Funds for PJCF) x 1.0) 9) [Calculation C - Amount of Federal Funds
for PJCF] + Amount of Federal Funds for PJCF
(E)$
r]
2
s,
PETALUMAI POLICE DEPARTMENT
969 Petaluma Boulevard Nor ih, Petaluma, CA 94952
JUVENJL ACCOUNTABILITY OFFICER
POSITION (DESCRIPTION
Suds ®arv:
Under direction from, the Administrative °Lieutenant `the Juvenile Accountability Coordinator will assist Sonoma County Probation
Officers to improve their effectiveness and efficiency in holding juvenile offenders; accountable.
Essential Duties and Responsibilities:
1. Work with Juvenile Probation Officers to ensure that information regarding the Juvenile Probation caseload is disseminated as
effectively as possible to all Police Department staff
2. Work with all Police Department staff to ensure Probation related questions and issues are effectively conveyed to the Probation
Department.
3. In coordination with the Juvenile Probation Officers, become involved in individual juveniles cases by conducting searches,
- making follow -up calls or visits and other activities; as requested by the .Probation Officers, that support accountability efforts.
A" Participate, as :the official. Police Department representative,, in community initiated accountability tability efforts, such as monthly
meetings, etc.
5. Provide feedback on the effectiveness . of the Juvenile Accountability Coordinator position, concept to the Administrative
Lieutenant for the. purpose of program review.
6. Participate in enforcement activities at areas frequented by possible juvenile offenders, in 'a effort to decrease criminal activities.
Qualifications:
Education,and Experience: The Juvenile Accountability Officer(s) will be a non - probationary officer available to work in an overtime
capacity.
Knowledge of the County's Juvenile; Probaton.Department and system of operation; Community Oriented Policing Philosophy; office
methods, practices and procedures; the WindowsNT operating environment; the Microsoft Office "suite; the internet and/or
intranet(s).
Ability to: Understand , and carry out oral and written directions; use courtesy and tact when dealing with others; establish and
maintain effective and cooperative 'work relationships with individuals at all levels of the- organization; demonstrate loyalty to the
department, city Govemment.and community:
Resolution No. N.C
of :the City of Petaluma, California
Resolution Auihoriz ng the Police Department to.Accep"t� a Juvenile Accountability Block Grant
from the Office of Criminal'Justice Planning' n the Amount of $10;564:00.. Required M Matching.
Funds of $1,174.00 will be taken from the Patrol. Overtime Account
WHEREAS, the City of Petaluma Police Department desires to undertake , certain project designated
Juvenile Accountability Coordinator to be "funded in part :from `funds made available through the Juvenile
Accountability and Incentive Block Grant Program adiniriistered by the Office of Criminal Justice. Planning;
an
WHEREAS, .the-City`.Manager of the P'etaluma;is authorized on its behalf to submit: the attached
proposal to the Office of Criminal Justice Planning and is authorized to sign and approve, on behalf of the City
of:Petaluma:th.e attached Grant Award Agreement, including any extensions or amendments thereof;: and
WHEREAS, the applicant agrees to provide matching- funds of $1,174.0,0 required for said project
(incluudi .. a amendment thereof) under the .program acid the funding terms and conditions of Office of
Criminal Justice Planning and'that the cash.match will -be appropriated as required;, and .
NOW, THEREFORE, BE IT RESOLVED, That-any liability arising out of the performance, of this grant
Award Agreement; including civil court actions for °damages, shall be: the responsibility,of the grant recipient
and the authorizing agency. The State of California and Office of Criminal Justice :Planning disclaim
responsibility for any such liability,
BE IT FURTHER RESOLVED, that grant funds received shall not be used `to supplant expenditures
control by this body.
Under the-power and authority.conferred upon this Council.by the Chai -ter o_f said' City
REFERENCE I hereby certify `the foregoing Resolution:was'introduced.and adopted by Approved as to
Council of the City of Petaluma at a Regular meeting on, , 20 form:
bythe,following vote:
City',Attorney
AYES:
NOES:
ABSENT
ATTEST:
City Clerk Mayor
Resolution No. NCS