HomeMy WebLinkAboutAgenda Bill 02.A 01/06/2003F CITY OF PETALUMA, CALIF,ORNIA JAN 5 ZVU3
A�end'a' Title: Meeting Date:
"Resolution authorizing the: Police Department to accept a Juvenile January 6, 2003
Accountability Block ,Grant from the Off ce of Criiminal 'Justice
Planning'in the amount of $10,564.0.0.
Department: Direct d Y Contact Person: Phone Number:
Police I Acting Chin= Tim Lyons 778-4596
Cost of Proposal: Grant Amount: A110,564.00 Account Number:
Matching funds: $ 1,174.00 001-400-2113-4120
Amount Budgeted: -0-" Name of"Fund:
Patrol.Budget
Attachments to.A2enda Packet Item:
Grant Application Packet
Resolution
Summary Statement:
The Police Department has ,applied for a Juvenile Accountability Block Grantfrom the Office of
Criminal Justice Planning in the amount of $10,564.0.0. Required matching funds in the amount of
$1;174.00 will be taken from the Police Department budget. This money will be utilized to pay officers
overtime to*worlc with Juvenile Probation Officers in monitoring juveniles on probation.
0 Council Prioritv: N/A
Priority(s):
Recommended Citv Council Action/SuLy iested Motion:
Adopt a resolution authorizing acceptance of Juvenile Accountability and incentive Block Grant funds.
Revie'Wed.bw Finance Director:
' D e: `1
Udav's Date:
Reviewed by City Attornev
Date:
Revision # and Date Revised:
Approved by City ManaZ6r:
Date".
CITY OF PETALUMA; CALIFORNIA
JANUARY 6, 2003
AGENDA,I2EPORT
FOR
Resolution, Authorizing the Police Department to,Accept,a Juvenile Accountability Block Grant
from the Office of Criminal Justice Planning' in the Amount of $10,564.00.
EXECUTIVE SUMMARY:
The Police Department has applied for a Juvenile Accountability Grant, from the Governor's Office of
Criminal Justice Planning (OCJP) in the amount of $10,564.00. The grant requires $1,174.00 in
matching funds from the City. The matching funds will be taken from the Police Department budget.
The grant funds will be used for Petaluma officers to assist Juvenile Probation Officers in monitoring
juveniles on probation.
2. BACKGROUND:
The Office of Criminal Justice Planning allocates funds for the purpose of Juvenile Accountability
programs on an annual basis. In fiscal year 2001-02 the Police Department received grant funding in the
amount of $11,303 with local matching funds of $1,256 that allowed officers to carryout several
operations aimed at juvenile accountability. Two of the operations 'included probation sweeps and
warrant service attempts. Many hours were spent in high profile foot patrol in the Putnam Plaza and
downtown areas frequented by juvenile offenders. One operation was conducted targeting subjects
purchasing alcohol for minors• and businesses selling alcohol to minors. Finally a truancy violator and
provisional drivers license check point was conducted. Several arrests) and citations resulted from the
operations. These operations were conducted using officers working overtime and, would not have been
conducted without the grant funds.
This year the specified amount of=the OCJP Juvenile Accountability Block grant is $10,564.00, with
required matching funds of $1,174:00. The Police Department again proposes to use grant funds to pay
overtime to officers who will carry out operations similar to those completed in fiscal year 2001-02. The
improved relationships developed with Juvenile Probation this year will continue to play a part in the
success of these operations.
3. ALTERNATIVES:
A. Accept the grant funds and designate matching funds from the patrol overtime budget.
B. Decline: grant funding and fund juvenile accountability efforts by use of police patrol overtime
budget monies.
C. Decline grant funding and decrease efforts with regard to juvenile accountability to previous
levels.
4 FINANCIAL IMPACTS:
A:' The total project cost of $ 11,738.00 will be funded by $10,564.00 from the OCJP grant and by
$1,174.00 from the Police Department budget
t
5. CONCLUSION:
The use of the OCJP money to fund this Accountability Coordinator Position is appropriate, y
Using funds in this manner will enable an improved level of support. and assistance to the
Juvenile Probation Officers assigned to'Petaluma; without impacting on -duty job demands. •
6. OUTCOMES OR PERFORMANCE.MEASUREMENTs'THAT WILL IDENTIFY SUCCESS OR COMPLETION:
A. The grant,has mutually agreed upon objectives that must be meet. The objectives are primarily
focused on holding juvenile probationers, accountable, in Petaluma, working with the Probation
Office and enforcing existing probation clauses. The Office of Criminal Justice Planning also
evaluates our perforinance by quarterly visits and the review of our progress,reports.
7. RECOMMENDATION. -
Adopt resolution authorizing application and acceptance of 0ffiee, of Criminal Justice Planning
Block Grants funds. Sergeant Tim. Lyons will coordinate the over -time.
I .
gAorms/2000 Agenda .BiIPrevised 042) 00
•
0
GOVERNOR'S OFFICE OF CRUVMAL,,.JUS,TICEIPLANNING (OCJP A301)
GRANT AWARD FACE;SHEET
The Office:,of Criminal Justice Planning,.hereafter designated OC7P,,hereby makes a grant award of funds .to the
following Administrative Agency (1) City of Petaluma
hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award.
(2) Implementing Agency Name Petaluma Police -Department
Contact' Leslie Aboudara, Proiect Manager Address 969 Petaluma Blvd. North, Petaluma,94952
(3) Project Title (60 characters maximum)
Juvenile Accountability Coordinator
(4) ,Project Director (Name, Title, Address„ Telephone)
(fourr, lines maximum)
Ta '_ Padre Chief of P ce (707) 778-4370
F�1d S +E ,S'l M VA
969 Petaluma Blvd., North, Petaluma, CA 94952
(5)" Financial Officer (Name, Title, Address, Telephone)
(four lines maximum)
Steve Hood, "Captain (707) 778-4536
969 Petaluma Blvd., North, Petaluma, CA`94952
Telephone (707) 7784337
J (6) Award No.
1(7) Grant Period
June;30, 2002 - June -29, 2003
(8)' Federal Amount
$10,564.00
(9) State Amount
$0°
!(10) Cash,Match
$ 1,174.00
I(11) In -Kind Match
�{12) Total Project Cost
II $11,738.00,
This grant award consists of this title page, the proposal, for the grant which is attached and made a part hereof, and the
Assurance of Compliance forms which are being, submitted. I hereby certify that: (1) I am vested with authority to,
and have the approval of the City/County Financial Officer, City. Manager, or-Go*erning,Board Chair, enter into this
grant award agreement; and (2) all funds received pursuant to this agreement will be spent exclusively on the
purposes specified. The grant recipienUsignifes "acceptance of this grant award and agrees to administer the grant
project im accordance with the statute(s), the Program Guidelines, the OCJP Grantee Handbook, and the OCJP audit
requirements, as stated in this Request for Applications (RFA). The grant recipient. further agrees to all legal conditions
and terms incorporated by reference in `tliis.RFA.
FOR OCJP'USE ONLY,
Item:
Chapter:
PCA. No.:
Components No.:
Project No.:
Amount:
Split Fund:
Split Encumber:
Year:
Fed. Cat. #:
Match Requirement:
Fund:
Program:
Region:
(13) Official Authorized to Sign for
Applicant/Grant Recipient
N Frederick ?f-. vJS ker
Title: City Manager
Address: 11 English Street, Petaluma, CA
94952
Telephone: (707) 778-4437
Date: June
I hereby certify upon my own personal knowledge
that budgeted funds are available for the period and
purposes of this expenditure stated above.
Fiscal Officer, OCJP Date
Executive Director, OCJP Date
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the narne(s)-of the county or counties served by the
project, Put an asterisk where the piincipal office of the, project is located.
County of Sonoma, City of Petaluma
2. U.S. CONGRESSIONAL DISTRICT(S)-.; Enter the number(s) of the U.S. Congressional District(§)
which the project serves. Put an asterisk for"the district°where the principal office of 'the project 4 located.
3. STATEASSEMBLY DISTRICT(S): "Enter the number(s).of the State Assembly Pistrict(s) which.the
project serves.. Put"an asterisk for, the district `whei6%the principal office of.the project is located.
6th District
1" District
j
7th District
4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) which the project
serves. Put an asterisk for the district where -the principal office of the project is located.
3ra District
5. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the
project.
City of Petaluma 56,000
PROJECT CONTACT INFORMATION
Applicant: City of Petaluma
Implementing Agency (if applicable): Petaluma Police Department
Project Title: Juvenile Accountabilitv Officer
Grant Number (to be added by OCJP):
Provide the name, title, address, telephone number, and e-mail address- for the project contact persons
named below. If a section does not apply to your project, enter "N/A."
The person having day-to-day responsibility for the project:
Name: Tim Lyons
Title: Sergeant
Address: 969 Petaluma Blvd., North, Petaluma CA 94952-6320
Telephone Number: ( 7:07) 778-4372 Fax Number:.(707 ) 778-4476
E-Mail Address: tlyons@ci.petaluma.ca.us
2. The person to whom the person listed in #1 is accountable:
Name: Patrick T. Parks
Title: Chief of Police
Address: 969 Petaluma Blvd., North, Petaluma CA 94952-6320
Telephone Number: ( 707 ) 778-4372 Fax Number.: ( 707 ) 778-4502
E-Mail Address: pparks@ci.petaluma.ca.us
3., The executive director of a.nonprofit organization or the chief executive officer (e.g., chief of
police, superintendent of schools) of the implementing agency:
Name: Patrick T. Parks
Title: Chief of Police
Address: 969 Petaluma Blvd., North, Petaluma CA 94952-6320
Telephone Number: ( 707 )'778-4372 Fax Number: ( 707 ) 778-4502
E-Mail Address:
4. The chair of the governing body of the implementing agency: (Provide address and telephone
number other than that of the implementing agency.)
Name: Frederrick C. Stouder
Title: City Manager
Address: 11 English Street, Petaluma, CA 94952
Telephone Number: ( 707 ) 778-4437 .Fax Number: (707) 778-4419
E-Mail Address:
5. The person responsible for the project from the applicant agency, if different than #1:
Name: N/A
Title.
Address:
Telephone Number: ( ) Fax Number: ( )
E-Mail Address:
13
CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS
•
All applicants must submit the'Certification of Assurance of Compliance with the Grant Award Forms
Package. By signing the Grant Award Face Sheet and the Certification of Assurance of Compliance
(OCJP 656, Rev. 7/00); and submitting the Grant Award Forms Package to OCJP, the applicant
acknowledges awareness of and the responsibility to comply with all specified state and federal
requirements.
1. Equal Employment Opportunity
a. General EEO Rules and Regulations
1) California Fair Emplovment and Housing Act (FEHA) and its Iimplemeriting
Regulations, California Administrative Code. Title.2„ Division 4. Fair
Employment and Housing Commission:
The.FEHA declares it illegal in California .to discriminate against anyone in
employment because of race, religious creed, color, national origin, ancestry;
physical handicap,'medical condition (cancer related),: marital status, sex or age
(over 40), The objectives of the FEHA.and these regulations are to promote equal
employment opportunity and to assist all persons .in understanding their rights,
duties and, obligations, so as to facilitate achievement of voluntary compliance
with the law. •
2) California Government Code Article 9.5, Sections 11135-11139.5 and its
Implementing Regulations California Administrative Code. Title 22. Sections
98000-984.13; Title VI of the Civil Rights Act of 1964:
These sections mandate comprehensive state and federal civil rights regulations
prohibiting discrimination or denial of Benefits to persons who are under
programs or activities receiving financial assistance from the State of California or
the federal government.
3) Title V, Section 504 of the Rehabilitation Act of '1973 (29 USCS Section 974):.
Government Code Section 4450, et sea.
These state and federal regulations mandate that qualified persons with disabilities
will not be excluded from, denied benefits of, or discriminated against solely on
the basis of their disabilities, under any program or activity that receives, financial
assistance from OCJP. Further, all facilities used by OCJP,funded projects shall
be made reasonably accessible to and usable by the physically handicapped.
These regulations also provide that employers shall make reasonable
accommodation to the physically handicapped, unless the employer can
demonstrate that such accommodation would impose undue hardship. •
11
4) The Americans with Disabilities Act of'1990 .(A.DA). 42 USC. Sections 1210.1 et
sea., and U.S. Department of Justice lmplemenfiniz Regulations, 28 CFR, Part 35:
The ADA guarantees equal opportunity -for individuals with disabilities in public
and private sector services and employment. A comprehensive anti-
discrimination law for persons with disabilities, the ADA extends to virtually all
sectors of society and every aspect of daily living (i.e., work, leisure, travel
communications and more).
b. Federally Funded Projects - 28 CFR, Part 42, Nondiscrimination; Equal
Employment Opportunity; Policies and Procedures (U.S. Department of Justice)
1) Requires agencies receiving federal financial assistance from OCJP to prepare an
Equal Employment Opportunity Program (EEOP) upon meeting the following
criteria:
Grantee has 50 or more employees;
Grantee has received a total of $25,000 or more in grants or subgrants
since 1968 (for grants of t500,000 and more see 2); and -
Grantee has a, service population of 3%'or more minority representation (if
less than 3% the EEOP must, be prepared to focus on women). .
Effective Fiscal Year 1992/93, the criteria and requirements apply to the
"implementing agency" responsible for the day-to-day operation of the
project (e.g., Probation Department, District Attorney, Sheriff).
Please note that upon submission of the Certification of Assurance of Compliance
to OCJP, the applicant certifies that the agency has an EEOP on file, or will.
formulate, implement, and maintain an EEOP within 60 calendar days of the date
the Grant Award Face Sheet (OCJP A301) is signed by, the Executive Director of.
OUR This certification further commits the agency to submit to OCJP a copy of
its EEOP within 60 calendar days of the Executive Director's signature on the
OCJP A301'. The EEOP must be developed for the implementing agency.
2) All applicants for federal grants funds of $500,000 or more must submit a copy of
the current EEOP developed -for the implementing agency, or federal letter. of
compliance, to OCJP with the Grant Award Forms Package. No Grant Award
Agreement in this amount will be approved until OCJP receives approval of the
applicant's EEOP from the federal government.
3) Projects who have previously received a total of $25,000 or more in grant funds,
or a,single award in the amount of $500,000 or more, and have an approved
EEOP on file with OCJP, are required to submit an annual update of their EEOP
if funds are continued. The timeframe for EEOP updates are the same as are
identified in 1) and 2) above and must cover the implementing agency.
C. State Funded Grants and Community -based' Organizations (CBOs)
State funded ants. and CBOs are exem t from the federal overnment requirement of •
1�' p government q
developing an EEOP, pursuant to 28. CFR, Part 42, SubpartE; however, they are
monitored by the U.S. Department 'of Health and Human Services in EEO compliance.
matters.
d. Additional Requirements for ALL OCJP Grantees
1) In addition to the Certification of Assurance of Compliance (OCJP 656), all OCJP
grantees must have a current year EEO Policy Statement, -established by their
agency, posted in a prominent place accessible to employees and applicants (See
Grantee Handbook„Appendix. V).
2) . The poster entitled "Harassment or Discrimination in. Employment is
Prohibited by Law" (See Grantee Handbook, Appendix W) also must be posted
in a conspicuous location accessible to employees and applicants for employment.
This poster -may be obtained from the local office of the Department .of Fair
Employment and Housing (DFEH).
The Equal Employment Opportunity Program Guidelines may be obtained by contacting
the EEO Compliance Office at (916) 327-3689. Additionally, applicants are encouraged
to contact their Personnel Office or Affirinative-Action 'Office for EEO information, and
assistance.
2. Drug -Free Workplace
Senate Bill 1.120 (Chapter 1170, Statutes of 1990) established the Drug -Free Workplace Act of
1990 ("the Act") which requires grantees to, maintain a drug -free workplace, as does the federal
Drug -Free Workplace Act of 1988. By signing the Certification of Assurance'of Compliance, the
applicant formally notifies- O-CJP„ as the granting/monitoring agency, that the applicant will
comply with the provisions of the Act. .
A copy of the Drug -Free Workplace Certification is included in the Grantee Handbook,
Appendix O, to serve as a guide for the development of the agency's statement.
3. Environmental. Impact
The California Environmental Quality Act (CEQA) (Public Resources Code, Division 13,
Section 21000 et seq.) requires that a Lead Agency (the public agency which has principal
responsibility for carrying out or approving a proj ect'which may have a significant effect on the
environment) prepare -an environmental document on the project. For.purposes of CEQA, the
Lead Agency is the city or county planning department. If this requirement has toreviously been
met, the applicant must sign. and submit-.00JP 656 eonfirminc� compliance.
•
NOTE: State agencies applying for OCJP grant funds must meet all CEQA requirements
' outlined°;above. Each agencyhas the authorit ,to determine which of the designated,
categories, applies. All.noiices must be filed with the Office of Planning and Research
(OPR) instead of with a local planning department; and kept on file with the project.
Public school districts and county Offices of Education applying for OCJP grants must also
meet all CEQA requirements. OCJP 656 must be completed and submitted to OCJP. Public
school districts may have lead agency authority to determine which of the designated CEQA
categories applies. Evidence, of this category. determination must be completed and kept in the
applicant's project files.
All applicants selected for funding other than state agencies, public school districts and county
offices of education should contact their city or county planning department to.determine which
of the designated categories listed in Section 2, Evidence of Compliance, applies.
A project is defined as the whole of an action which has.a potential for resulting in a physical
change in the environment, directly or ultimately. For the purposes of this package, a project can
include, but is not limited to:
An activity involving the issuance of a lease, permit, license, certificate, or other
entitlement for use by one or more public agencies, such as the leasing of real property
from a government agency (e.g., office buildings, warehouses, police stations -or shelters);
An activity involving the amendment of zoning ordinances, or the amendment of a local
General Plan.
In order for OCJP to approve the funding of projects selected for funding the applicant must
complete and sign the Certificate of Assurance of Compliance (OCJP 656) and maintain
evidence of CEQA compliance on file. The process for completing these requirements is as
follows:
a. Assurance of Compliance - Environmental Impact Statement
All applicants selected for funding must submit the, QCJP Certification of Assurance of
Compliance (OCJP 656) signed by the person authorized by the governing board to sign
the Grant Award Agreement. This is the same signature as appears on, line 13 of the
Grant Award Face Sheet.
b. Evidence of Compliance
Such evidence of compliance must be maintained on file as part of the project's
administrative requirements and may be any one of the four designated categories
described below.
• A. sample format is included in the Grantee Handbook, Appendix U. The
applicant/grantee may present this form to the Lead Agency for review. The planning
department may sign this form, or may prepare a document which describes the
applicant's compliance with CEQA.
1) Category 1
A statement, signed and dated.bythe planning department, citing the CEQA
Guidelines (California Administrative Code, Title 14, Division 6, Section 15061
(b)(3)) and stating that the Lead Agency can say with certainty that there is no
possibility that the activity in question may:have' a significant effect on the
environment and that the project is not subject to CEQA.
2) Category 2
A Notice of'Exemntion. filed with the county clerk of the county or counties in
which the project, will b,e'located, if the,. proposed project falls under the provisions
for statutory or categorical exemptions of the CEQA Guidelines (California
Administrative Code, Title. 14, Division 6, Sections 15260-15329). Such filing
will result in a date stamped on the notice. Normally, this -notice is filed by the
planning department. The, applicant may file the notice instead, -but must maintain
a certified document issued by the planning department stating that this agency
has found theproject to :be exempt. As evidence of CEQA compliance, a date
stamped copy of that notice must be maintained by the applicant in the project
files.
3) Category 3
A'Negative Declaration in accord prepared .ance with CEQA Guidelines
(California Administrative code, Title 14, Division 6, Section 15000 et seq), if
the proposed project is.determined to have no potential to significantly effect the
environment. As part of the Negative Declaration process, the planning
department must give the general •public and affected public' agencies an
opportunity to review the proposed Negative Declaration, and must consider any
comment: After completion of the Negative Declaration process, a Notice•of
Determination must be filed with the county clerk within five (5) working days
after the.Lead Agency approves the project. A copy of the Notice of
Determination must also be filed with the Office of Planning. and Research State
Clearinghouse. As evidence of CEQA compliance, a date stamped copy,of that
notice must be maintained by the applicant in the project files.
4) Category 4
An Environmental rmvact Report (EIR) prepared in accordance with the
CEQA guidelines, if the proposed project may sip i-f'cantly impact the
environment. As with the Negative Declaration, the EIR must be circulated for
public and agency review. Additionally, the planning department must respond in
writing to any .comments made on the draft EIR, and must adopt measures to
mitigate any environmental impacts that have been determined to be sigiuficant,
or,provide justification as to why mitigation of an impact is not feasible. • .
At the end of that process, a Notice of Determination (NOD) must be filed with
the County Clerk within five (5) working days after the Lead Agency approves the
project. A copy of the NOD must also be filed ,with the State Clearinghouse. As
evidence of CEQA compliance, a date stamped copy of that notice must be
maintained by the applicant in the project files.
4. Lobbying
OCJP grant funds shall not be used for the purposes of lobbying (see Grantee Handbook, Section
2240.2).
As required by Section 1342, Title 31 of the U.S. Code, applicants selected for funding must.
review and certify that no federal funds will be. used for lobbying. By signing the Assurance of
Compliance form, the applicant formally certifies to notify OCJP, as the, granting/monitoring
agency, that the applicant selected for funding will comply with the provisions of the Act.
5. Debarment, Suspension and Other Responsibility Matters - for federally funded projects
only
Applicants selected for f indingmust certify that they will adhere to Executive Order 12549,
Debarment and Suspension. By signing the Assurance of Compliance form in the Grant Award
Forms Package, the applicant certifies to that effect.
6. Proof of Authority from City Council/Governing, Board
.0
Applicants selected for funding must obtain written authorization from the city council/governing
board that the official executing the agreement is, in fact, authorized to do so. By signing the
Assurance of Compliance form in the Grant Award Forms Package, the applicant certifies that
said written authorization will be obtained, and maintained on file and readily available upon
demand.
7. Immigration and Naturalization Requirements
Applicants selected for funding will complete and keep on'file, as appropriate, the Irmnigration
and Naturalization Service Employment Eligibility Form (I-9). This form is to be used to verify
persons employed by the recipient are eligible to work in the United States of America.
8. Controlled Substance Testing
Applicants agree to have a policy of testing appropriate categories of juveniles within the
juvenile system, in place or agree to submit a plan to OCJP prior to the start date of the grant
period.
Certification' of Assurance of Compliance
OCJP-656 with JAIBG Additions (Rev, 12/00)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Note: There are different requirements for state and federal funds. (Those affecting only
federally funded projects are identified.)
I; Frederick C. Stouder , hereby certify that:
(official authorized to sign grant award; same person as line 13 on Grant Award Face Sheet)
ti ..
GRANTEE: Citv of Petaluma
IMPLEMENTING AGENCY: Petaluma Police.Denartment
PROJECT TITLE: Juvenile Accountabilitv Officer
will adhere to all of the Grant Award Agreementxequirements (state and/or federal) as directed
by the Office of Criminal Justice Planning including, but not limited to, the following areas:
I. Equal Employment Opportunity
R. Drug -Free Workplace Act of 1990
M. California Environmental Quality Act (CEQA)
IV. Lobbying
V. Debarment, Suspension, and Other. Responsibility Matters
VI. Proof of Authority from City CounciVGoverning Board
VE. Immigration and Naturalization Service Requirements
VIE.. Controlled Substance: Testing ,
I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (state and federal)
The applicant selected for -funding.acknowledges awareness of, and the
responsibility to comply with, the following Equal Employment Opportunity
requirements by signing the Grant: Award Face Sheet (OCJP A301), including this
Certification of Assurance of Compliance,, and submitting the application to the
Office of 'Criminal Justice Planning (OCJP).
1. California Fair Employment and Housing Act (FEHA) and Implementing
Regulations, California Administrative Code, Title 2, Division 4, Fair
Employment and Housing Commission.
2. California'Government Code Article 9.5, Sections 11135-11139.5 and
implementing, Regulations, California. Administrative .Code, Title 22,
Sections 98000-98413.
3. Title VI of the Civil Rights Act of 1964.
4 Title and Federa De ofthe,Rehabilitation Act of 1973 (29 USCS Section
974
Department ,egulations on its implementation;
Government Code Section 4450, et seq.
5. Subtitle A, Title II of the Americans with Disabilities Act (ADA), 42 USC
Sections 12131-12134 and U.S. Department of Justice implementing
regulations, 28 CFR, Part 35.
6. U.S. Department of Justice Regulations, 28 CFR, Part 42, Equal
Employment Opportunity, Policies and Procedures
Federal and state agencies have the legal right to seek enforcement of the above
items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request: Violation of these provisions
may result in withholding of grant funds by OCJP.
B. The following apply to federally funded grants -only: .
Note: Effective Fiscal Year 1992/93, the Federal criteria and requirements
apply to the "implementing agency" responsible for the day-to-day operation
of the project (e.g., Probation Department, District Attorney, Sheriff).
l . Criteria for Federal EEO Program Requirements for Grants in the Amount _
of $25,000-$499,999. (Does not apply to community -based
organizations).
Federal regulations require qualified recipient agencies of federal financial
assistance to prepare an Equal Employment Opportunity Program (EEOP)
upon meeting all -of the following criteria:
a. Grantee has 50 or more employees.
b. Grantee has received a total of $25,000 .or more in grants or
subgrants since 1968.
C. Grantee has a service population of 3% minority representation (If
less than 3% minority population, the EEOP must be prepared to
focus on women).
The'EEOP must be developed'for the iml)lementiniz aRencv responsible for
the day-to-day operations of the program.
2. Assurance of EEOP for Federal Grants of $25,0004499,999
This implementing agency has formulated, or will formulate, implement,
and maintain an EEOP within 60 calendar days of the date the Grant
Award Face Sheet (OCJP A301) is signed by the Executive Director of
2
OCJP. I also certify that the EEOP is/will be on file in the following
Affirmative Action (A ffice:
A.A. Officer:
✓v -AJ
Title: Citv-Manner
Address: 11 EnLylish Street, Petaluma, CA 94952
Phone: (707) 778-4437
The EEOP is available for review or audit by -officials of OCJP� or the Federal
Government, as required by relevant laws and regulations.
Additionally, I agree to submit a copy of 'said EEOP to OCJP (Attention -."EEO
Compliance Officer) within 60'calendar days of the Executive.Director's signature
on the OCJP A301.
Federal Grants of $500,000 and Above
All applicants for federal grant funds of $500,000 or more will submit a -
copy of their EEOP (developed for ,the implementing -agency), or- federal
letter of compliance, to OCJP with the second stage application forms.
4. EEOP Updates for Continuing Federal Grants
Projects that have previously received.a total of $25,000 or more in federal
grants, or a single award in the amount of $500,000 or more, and have an
approved EEOP on file with OCJP, are -required to submit an annual -
update of their EEOP if funds are continued. The timeframe for EEOP
updates are the same as identified in Section B, 2 and 3 above. -
C. The following apply to all OCJP grantees:
In addition'to this Certification, all OCJP grantees must have a current
EEO Policy Statement, established by their agency, posted in a prominent
place accessible to employees and applicants; and
2. The poster entitled "Harassment or Discrimination in .Employment is
Prohibited by Law" also must be posted in a conspicuous location
accessible to employees and applicants. This poster may be obtained from
the local office of the Department of Fair Employment and Housing.
II. CALIFORNIA DRUG -FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG -FREE WORKPLACE ACT OF 1988 REQUIREMENTS
The above -named organizationwith the California Drug -Tree Workplace
will comply g p
Act of 1990' of California Government Code. Section 8355,- et seq., and the Federal Drug-
Free Workplace Act- of 1988, and implemented as.28 CFR, Part 67, Subpart F, for
grantees, as defined in 28 CFR, Part 67, Sections 67.615 and.67,620 by:
A. Publishing a statement not employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations, as
required in Government Code Section 8355,(a).
B. Establishing a Drug -Free Awareness Program as required by Government Code
Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug -free workplace;
3. Any available counseling, rehabilitation' and employee assistance
programs;
4. Penalties that may be imposed upon employees for drug abuse violations.
C. Providing as required by Government Code Section 8.355(c) that every employee
who works on the proposed grant:
1. Will receive a copy of the company's drug -free policy statement;
2. Will agree to abide by the terms of the company's statement as a condition
of employment on the contract or grant.
D. Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement;
2. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five (5)
calendar days after such conviction.
E. Notifying the agency, in writing, within ten (10) calendar days after receiving
notice as required above from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice,
including position, and title to: Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC 20531.
Notice shall include the identification number(s) of each affected grant.
F. Taking one of the following actions, within 30 calendar days of receiving notice,
with respect to any employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended;
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
G. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of the above requirements.
III. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) •
The above -named organizations)/individual(s) will comply with the California
Environmental Quality Act (CEQA) requirements as stated in the Public Resources Code,
Division 13, Section.21000 et seq. and all other applicable rules and regulations.
All appropriate documentation will be maintained on file by the project and available for
OCJP or public review upon request.
IV. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR, Part
69, for persons entering into 'a grant or cooperative agreement over $100,000, as defined
at 28 CFR, Part 69, the applicant certifies that:
A. No federally appropriated funds have been paid or will be paid, by or on behalf of
the undersigned; to any person for influencing or attempting to influence an
officer or employee .of any agency, a Member of Congress, an.officer or employee
of Congress, or an employee of`a Member of Congress in connection with the
making of any federal grant, the entering into of any cooperative agreement,, and
the extension,• continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
B. If any funds other than federal appropriated fiends have been paid or will be paid
to any person for influencing or attempting to influence an.officer or -employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of 'Congress in connection with this federal grant or
cooperative agreement, the undersigned shall complete.and submit Standard Form
- LLL, "Disclosure of.Lobbying Activities," in accordance with its instructions.
C. The undersigned shall require that the language of this certification be included in
.the award -documents for all subawards at all tiers. [including subgrants, contracts
under grants and cooperative agreements and subcontract(s)] and that all
subrecipients shall certify and disclose accordingly.
V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(applies to federally funded grants only)
As required by Executive Order 12549, Debarment and Suspension, and implemented at
28 CFR, Part 67, for prospective participants in primary covered transactions, as defined
at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals:
A. Are not presently debarred, .suspended, proposed for debarment, declared
ineligible; sentenced to a denial of federal benefits by a state or federal court, or
voluntarily excluded from covered transactions by any federal department or
agency.
•
B. Have not, within a three-year period preceding this application; been convicted of
or had a civil judgment rendered against them for commission .of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or ,state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records,, making false
statements, or receiving stolen property.
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with, commission of any of the
offenses enumerated above.
D. Have not, within a three-year period preceding this application, had one or more
public transactions (federal, state, or local) terminated for cause or default.
Where the applicant is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this application.
VI. PROOF OF AUTHORITY FROM CITY COUNCIL/GOVERNING BOARD
The above named organization accepts responsibility for and will comply with the
requirement to obtain written authorization from the city council/governing board in
support of this program. The -Applicant agrees to provide all matching funds required for
said project (including any amendment thereof) under the Program and the funding terms
and conditions of OCJP, and that any cash match will be appropriated as required. It is
agreed that any liability arising out of the performance of this Grant Award Agreement,
including civil court actions for damages, shall be the responsibility of the grant recipient
and the authorizing agency. The State of California and OCJP disclaim responsibility of
.any such liability. Be it further resolved that grant funds 'received hereunder shall not be
used to supplant expenditures controlled by this body.
The Applicant is required to obtain written authorization from the city council/governing
board that the official executing this agreement is, in fact, authorized to do so. The
Applicant is also required to maintain said written authorization on file and readily
available upon demand.
VII. IMMIGRATION AND NATURALIZATION REQUIREMENTS
JAIBG Grantees are required to complete and keep on file, as appropriate, the
Immigration and Naturalization Service Employment.Eligibility Form (I-9). This form is
to be used. to verify persons employed by the recipient are eligible to work in the United
States of America.
6
VIII. CONTROLLED SUBSTANCE TESTING
JAIBG Grantees agree to have ra policy.of testing appropriate categories ofjuveniles
within the juvenile system, in place or -agree to submit a plan to OCJP prior to the start i
date of the grant period.
All appropriate documentation must be maintained on file by the project and available for
OCJP or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grantor both and
the grantee may be ineligible for award of any future grants if the. Office of Criminal
Justice Planning'(OCJP) determines that any of the following has occurred: (1) the
grantee has made false certification, or (2) violates the certification by failing to carry out
the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Award Agreement
[line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the
contractor or grant recipient to the above described certification. I aril fiilly.aware that thi's
certification, executed on the date -and in -the county below, is made under penalty of perjuryunder
the laws of the State of California:;
Authorized Official's Signature: /
Authorized Official's Typed Name: Frederick C. Stouder
Authorized Official's Title: Citv Manager
Date Executed:
Federal ID Number: 9460000468
Executed in the City/County of: Citv of Petaluma. Countv of Sonoma
COORDINATED ENFORCEMENYT LAN (CEP) SUMMARY
Fear: 2: Project Title: 3. Grant Period: 4. Federal Funds: $ 10,564.00
Wa'BG Juvenile. Accountability June 30, 2002 Match Funds: $ 1,174.00
2002 Officer to June 29, 2003. Total Project Cost: $11,738.00
S. Applicant Unit of Local Government 6. Implem.enting Department/Agency
Name: City of Petaluma Name: Petaluma Police Department
Address: 11 English Street Address: 969 Petaluma Blvd., No.
Petaluma, CA 94952 Petaluma, CA 94952
Phone: (707) 778-4347 Fax: (707) 778-4419 Phone: (707) 7784372 Fax: (707) 778-4476
e-mail • e-mail:
7. Problem Statement: The Petaluma Police Department has limited resources with which to assist
Sonoma County Probation Officers with searches and case management. By using grant funds awarded
last year, the Petaluma Police Department have been able to improve coordination with and
communications with the Sonoma County Probation Department. Grant funding.is'needed in order to
continue these efforts.
8. Project Budget
Personnel Services: Operating Expenses: Equipment: Total Project Cost:
$11,738.00 $ 0 $ 0 $ 11,738.00
9. 'Projected Number of Juveniles to be Served 50-75
[ectly Served: 50-75 Indirectly Served: 100 Total Served: 150
Waiver of Minimum Percent Allocation Requirements (Check One):
❑ ' The JCEC/RJCEC does not request a waiver of minimum allocation requirements.
The JCEC/RJCEC has determined that the interests of public safety and juvenile crime control will
be better served by expending funds other than the 45 percent and 35 percent minimums in specified
program areas (See CEP Narrative'for justification).
11. Program Description
a) Program Purpose Area (Number & Title): Purpose Area 7
Funds Allocated: $11,738.00
% of (Total Project Cost — Admin Costs): 100%
Program Activities: Assist Juvenile, Probation Officers with probation searches, tracking high
risk juvenile offenders, case management and targeting locations known for juvenile crime.
b) Progr.am'Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost — Admin Costs):
Program Activities:
COORDINATED� ENFORCEMENT PLAN (CEP) SUMMARY (Continued)
11. Program Description (Continued)
c) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost — Admin Costs):
Program Activities:
d) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost = Admin Costs):
Program Activities:
e) Program,Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost— Admin Costs):
Program Activities:
12. Official Responsible /r oject//
Signature:v
Typed Name: Patrick T. Parks
Date: `�/4U
Title: Chief of Police
0
i
•
AV
PROJECT NARRATI
Juvenile Accountability Officer
General Characteristics:
Petaluma is located. 35 miles north of San Francisco. Petaluma's.population is just under
60,000. Petaluma has long been a bedroom community for the San Francisco Metropolitan area.
With an annual growth rate of approximately 3.5%, Petaluma continues'to attract new businesses
and residents. Petaluma is developing many new "big city" transition issues that necessitate an
increased awareness of this fact. New and adaptive ideas for different approaches to law
enforcement problems, which are common to all growing cities, are necessary.
The Petaluma Police Department is also growing and dealing with issues related to
growth. Currently, the department'has seventy sworn officers, thirty-five civilian employees and
another thirty volunteers. The department's transition to Community Oriented Policing and
Problem Solving philosophy has meant the implementation of numerous new programs and
projects, including Citizen Academies, District Policing, School Resource Officers, and a return
to downtown foot patrols. There is currently a disparity between the needs for juvenile.
accountability services and the Police Department's ability to meet those needs in an appropriate
manner.
The Problem:
At any given time, the City of Petaluma has between fifty and seventy juvenile residents
on formal probation. There are over one hundred juveniles on informal probation. The average
age of juveniles on probation in Petaluma is sixteen years old. The gender ratio for these
juveniles is 85% male, and 15% female. First-time juvenile offenders in Petaluma have a fifty
two percent recidivism rate. Currently there are eleven local schools that juvenile offenders
attend. It's suspected that the community's high level of recidivism is a result of (1) inadequate
contact with juveniles on probation (2) inadequate participation in these juvenile's cases by
Police Department staff, such as counseling them on the ways to stay out of .trouble (3)
inadequate communication between Petaluma Police Department and Sonoma County Juvenile
Probation Department.
The Sonoma County Juvenile Probation Department has two Probation Officers as
to Petaluma who manage this caseload. The Probation Officers are in Petaluma several times a
week and frequently use the Police Department as a location to meet with juveniles. They also
conduct meetings with juveniles at schools and homes. When Probation Department staff are at
the Police Department, it is generally during daytime hours.
In the past the Department has provided an Officer to assist in Probation Searches,
however, due to staffing shortages and budget constraints the Department is only able to provide
this service on a limited basis. ,Since receiving grant funding last fiscal year; the Police
Department's interaction with'the Juvenile Probation Officers and juveniles orrprobation has
increased. In order to continue the program currently in affect, additional grant funding is
needed.
•
Juvenile Accountability Officer
Proposed Solution
GOAL:
The Juvenile Accountability Officer(s) will work closely with Probation Officers to
ensure that juveniles are complying with the terms of their Probation and to take appropriate
action when probation is being violated. The goal of the Juvenile Accountability Officer
position will be to assist the Probation Officers who work with Petaluma teens to be.more
efficient and effective in managing their caseload. Funds will specifically pay for Police Officer
overtime to fulfill the duties of the Juvenile accountability Officer.
OBJECTIVES:
The officer will perform the following tasks 1). Work with Juvenile Probation Officers
-.to ensure that information regarding the Juvenile Probation caseload is disseminated as
effectively as possible to all Police Department staff. 2). Work with all Police Department staff
to ensure Probation related questions and issues are effectively conveyed to the Probation
Department. 3). Increase Police Department participation in individual juveniles cases. 4).
Assist Probation Officers by conducting searches and accountability activities, such as visits and
phone calls. 5). Conduct enforcement activities focusing on juveniles.
OUTCOME MEASURES:
As the objectives of this program are being achieved, the following results will be
evident:
1). A listing of Juvenile Probationers and related information is available to Police Department
Staff. 2), A Juvenile Accountability Officer will meet or communicate with a Juvenile
Probation Officer on a regular basis. 3). As requested, a Juvenile Accountability Officer
i
regularly assists juvenile Probation.in working with high risk juvenile probationers. 4). As
requested, Officers assist Juvenile Probation Officers with searches and accountability activities.
5). Officers conduct enforcement activities at areas possibly frequented by juvenile offenders in
an effort to decrease criminal activities.
u
•
Is,
Juvenile,Accountability Officer
WAIVER REQUEST:
Purpose Area & Request for Mandated Proportions Waiver:
Purposed Area: The goal of this program is to implement Block Grant Purpose Area 7,
which states: "... to enable juvenile courts and juvenile probation officers to be more effective
and efficient in holding juvenile offenders accountable and reducing recidivism."
Requested For Mandated Proportions Waiver: Because of the limited funds available to
our agency and the inability to implement any meaningful programs with any fraction of these
funds, we formally request a waiver, in regard to the mandated proportions within the program
purpose areas. We formally request permission to apply all funds to purpose. area number seven,
as stated above.
•
0
JAIBG AWENIELE CRUdE, ENFORCEMENT COALITION MMMMERSE[lp
Applicant: Citv of Petaluma
Implementing Agency (if applicable):. Petaluma Police Department
Project Title: J.uvenile Accountability Coordinator
Grant Number (to be entered by the Office of Crinilhal Ristice Planniniy)-
Provide the,. name, title, organization, address, and telephone number for each of the -
e eight
member categories below. An appropriate designee.must be listed., representing each
agency category.
Police
"!Sheriff
Name:
Patrick, T Parks
Name;,
James Piccinini
Title:
Chief of Police
Title:
sheriff
Organization.-:
Petaluma,Police Department
Orgkiization:
Sonoma -County Sheriff's Office
Address:
969 Petaluma Blvd: No.,
j Address:
60 0 Admini stration Dr.
Petaluma -'CA 194052-6320
Santa -Rosa, CA"954 3
Phone:
(707) 77$-4370 -
Phone:
(707) 565-3650
Prosecutor
Probation
Name:
Greg Jacotis
Name:
Naie�Garcia
Title:
Asst, D.A.
Title:
Sr;,Prdbation0fficer
Organization:
Sonoma County D.A.
OTganization:
,Sonoma County; PrQbatipn Dept.
Address:
600 Adn-diiistrationDr.
Address:
600 Administration Dr.
Santa Rosa, CA 95403
Santa Rosa, CA 95403
Phone!,
(707) 565-2300
Phone:
(707) 565-6265'
Juvenile'Court .
Schools
Ninne:
Sieve McCann
Name:
Carl Wong
Title:
Judicial Assistant
Title:
Superintendent of Schools,
Organization:
Sonoma County Juvenile Court
Organization:
'Petaluma -School District
Address:
133 Python Rd. No.
Ad -dress:
200 Douglas Street,
Santa . RosaCA 95409
- -
Petaluma, CA 04952-2875
Phone:
(707) 537-6233
Phone- 178-4619
Community
Service
Business
Crime. Prevention Organiiation
Name:
John Records
Name:
Richard, Sharkey
Title:
Director
Title:
Executive Director
i Organization:
COTS
Organization-
McDowell Drug, Task, Force
Address:
'900 A. Lohnnan,Lane
Address:
1712 Orinda Court
Petaluma, CA 54952
Petaluma; CA 94952
Phone:
(707) 7624702
Phdric'
(707) 765-6798
Additional.Members (optional)
Name:
Title:
Organization:
Address:
Phone:
Name:
Title:
Organization:
Address:
Phone-
0
•
0
BUDGETNARRATIVE
Juvenile Accountability Officer
Budget Considerations:
Due to the limited funds available for this program, we will allocate all of the funds to
personnel costs. In order to concentrate our efforts in one area, we have not requested funding
for supplies, equipment, training or other related costs.
We have requested a waiver of the mandated proportions within the program purpose
area (Program Narrative, page two) so that the limited funds can be applied in a manner that
provides maximum benefit.
Personnel Costs:
The Juvenile Accountability Officer hourly rate is equal to an officer's overtime rate. On
average, this equals $ 45.47 per hour. Personnel time will be spent coordinating with the
Probation Department as well as carrying out operations to meet the goals of the program.
Operating Expenses:
This program, as designed, has no associated operating costs.
Equipment Cost:
There are no equipment costs related to this grant.
0
II II III .. :i I 11111 lu; In 1 "Al I IN _f III , WjII A JI, I I. l + A. Y a h .,.A
BUDGET CATEGORY AND LINE -ITEM DETAIL .
A. Personal Services - Salaries/Employee Benefits COST
1. Juvenile Accountability Officers
Hourly rate:.$45.47
232 Hours: (Grant Funds) $101,564.00
26 Hours: (Matching Funds) $ 1,174.00
• 1
u
TOTAL,
$11,738
•
OCP-A303a (Rev.-7/97)
1111,1! 1 h-'Il, !I 1,. 11 ".1 111, ILI 1, .1'. .:1 .1,1 1: I-L I I., L I :h I I jJjI.IlJ.IIjj..II II, IIU 1 '191.11 Iml i I a III I.A.11 ;I LIQU 11164
BUDGET CATEGORY AND LINEJTEM DETAIL
B. Operating Expenses COST
N/A
TOTAL
OCJP-A303b (Rev. 7/97)
$0
BUDGET CATEGORY AND LINE -ITEM DETAIL
C. Equipment
N/A
CATEGORY TOTAL
PROJECT TOTAL
FUND DISTRIBUTION
I . Amount of Funds
I.2. Percentage of Funds
OCJP-A303c (Rev.7/97)
FEDERAL I, STATE
$10,564.00 l $0
I90% I0
$0
i
COST
I
1
i
.
$l•1,738.00
CASH
IN -KIND MATCH
MATCH
$1,174.00
I $0
I.10%
I 0
•
JAIBG 2002 AWARD ALLOCATION WORKSHEET
• 1) Unit of Local Government Direct Grant Amount (A)$ 10.564.00
(See Program Guidelines, Appendix A)
2) Additional Direct Grants received from other eligible recipients:
(See Program Guidelines,
Appendix A. Use additional sheet if needed.)
City:
Amount $
City:
Amount $
City:
Amount $
City:
Amount . $
City:
Amount S
City:
Amount $
City:
Amount $
City:
Amount $
City:
Amount $
Total.from additional sheet (if needed) $
Total amount received from other recipients (B)$ 0
3) Total Amount of Federal Award (Calculation A + Calculation B above) (C)$ 16,564.00
If you are applying funds toward construction of a Permanent Juvenile Correctional Facility (PJCF) then
use the alternate calculation found in the box on page two for items 4 & 5 below:
4) Total Project Cost [(Calculation C x 10) _ 91 (D)$ 11,738.00
5) Cash Match (Calculation D — Calculation C) (E)$ 1.174.00
6) Administrative Costs to be Charged to Grant (F)$ 0
7) Total Funds Available for Program Purpose Areas (G)$ 11,738.00
(Calculation D — Calculation )F)
8) Amount Funded to Program Purpose Areas 3-9: 3 is $
4 is $
5 is $
6 is $
7 is $11,738.00
8 is $
9 is $
Total Amount Funded in Program Purpose Areas 3-9
9) Minimum Funds Required in Program Purpose Areas 3-9
(Calculation G x .45)
(H)$ 11,738.00
JAISG 2002 AWARD ALLOCATION WORKSHEET
Is Calculation H equal to, or greater than Calculation I? Yes X No —
If not, is a waiver to spend funds differently included? Yes — No
10) Amount Funded to Program Purpose Areas 1,2 and 10: 1 is
$ 0
2 is
$ 0
10 is
$ 0
Total Amount Funded in Program Purpose Areas 1,2 and 10
(J)$ 0
11) Minimum Funds Required in Program Purpose Areas 1,2 and 10
(I�$ 0
(Calculation- G x .35)
Is Calculation, J equal to, or greater than Calculation K? Yes
No
If not, is a waiver to spend funds differently included? Yes
_
No
12) Amount Funded to Program Purpose Areas' 11 and 12:
1-1 is
$ 0
12 is
$ 0
Total Amount Funded in Program Purpose Areas 11 and 12
(L)$ 11.738.00
13).Total of all.Allocated Funds (Calculation F + H +J +L) (Afl$ 11,738.00
14) Does Calculation,M, Total of Allocated Funds, equal Calculation D, Total Project Cost?
Yes X No
Only use the alternate calculations below for Items,4 &, S, if you are using grant funds for the
construction of Permanent Juvenile Correctional Facilities (PJCF). A definition for a PJCF is included
in Program Guidelines, Section 6:
4. Alternate Calculation for Total Project Cost
�((( Calculation ,C — Amount of Federal Funds for PJCF) x 10) _ 9) ] + [2 x Amount of Federaf Funds for PJCF1
•
W
5. Alternate Calculation for Cash Match
�((( Calculation C — Amount of Federal Funds for PJCF) x 1.0) 9) [Calculation C - Amount of Federal Funds
for PJCF] + Amount of Federal Funds for PJCF
(E)$
9__
2
PETALUMA' POLICE DEPARTMENT
969 Petaluma Boulevard North, Petaluma, CA 94952
JUVENILE ACCOUN.TABILIT.Y OFFICER
POSITION DESCRIPTION
Sum®arv:
Under direction from, the Administrative °Lieutenant `the Juvenile Accountability Coordinator will assist Sonoma County Probation
Officers to improve their effectiveness and efficiency in holding juvenile offenders accountable.
Essential Duties and Responsibilities:
1. Work with Juvenile Probation Officers to ensure that information regarding the Juvenile Probation caseload is disseminated as
effectively as possible to all Police Department staff
2. Work with all Police Department staff to ensure Probation related questions, and issues are effectively conveyed to the Probation
Department.
3. In coordination with the Juvenile Probation Officers,; become involved in individual juveniles cases by conducting searches,
-making follow-up calls or visits and other activities; as requested by the Probation Officers, that support accountability efforts.
A" Participate, as .the official. Police Department representative,, in community initiated accountability efforts, such as monthly
meetings. etc.
5. Provide feedback on the effectiveness of the Juvenile Accountability Coordinator position, concept to the Administrative
Lieutenant for the. purpose of program review.
6. Participate in enforcement activities at areas frequented by possible juvenile offenders, in a effort to decrease criminal activities.
Qualifications:
Education,and Experience: The Juvenile Accountability Officer(s) will be a non -probationary officer available to work in an overtime
capacity.
Knowledge of the County's Juvenile Probation.Department and system of operation; Community Oriented Policing Philosophy; office
methods, practices and Procedures; the WindowsNT operating environment; .the Microsoft Office "suite; the internet and/or
intranet(s).
Ability to: Understand ,and carry out oral and written directions; use courtesy and tact when dealing with others; establish and
maintain effective and cooperative work relationships with individuals at all levels of the' organization; demonstrate loyalty to the
department, cityGovernment and community:
s
0.1
Resolution No.
N.C.S..
of :the City of Petaluma, California
Resolution Authorizing the Police .Department to Accep"t� a Juvenile Accountability Block Grant
from the Office of Criminal 'Justice� Planning in the Amount of $10' 504.00. Required Matching.
Funds of $1,174.00 will be "taken from the Patrol. Overtime Account
WHEREAS, the City of Petaluma Police Department 'desires to undertake a certain project, designated
Juvenile Accountability Coordinator to be funded in part -from funds made available through the Juvenile
Accountability and Incentive Block Grant Program administered by the Office of Criminal Justice Planning;
and
WHEREAS, ,the-City.Mariager of the,City -of Petaluma,is authorized, on its behalf to submit: the, attached
proposal to the 'Off ce of Criminal Justice Planning and is authorized to sign and approve: on behalf of the City
of Petaluma:the attached Grant Award Agreement, including any extensions or amendments thereof;. and
WHEREAS, the applicant agrees to provide matching funds of $1;174.00 required for said project
(including and amendment thereof) under the "program -and the funding terms and `conditions of Office of�
Criminal Justice Planning and -that the cash.match will -be appropriated as required, and
NOW, THEREFORE, BE IT RESOLVED, that -any liability arising out of the performance of this grant
Award .Agreement; including civil court actions for, damages, shall be the responsibility,of the grant recipient
and the authorizing agency. The State of California and Office of Criminal Justice .Planning disclaim
responsibility for any such liability,
BE IT FURTHER RESOLVED, that grant funds received shall not be used to supplants expenditures
control by this body. "
Under the -power and authority.c"onferred upon this Council by the, Charter of said City:
REFERENCE: I herebycerti 'the fore oin Resol'ution'was"introduced and:adopted by the Approved. as to
fY g" g
Council of the City of Petaluma at a Regular meeting on, ,,2001, form:
bythe,following vote:
Cty.Attorney
AYES:
NOES:
ABSENT:
ATTEST:
City Clerk Mayor
Resolution No.- - NCS