HomeMy WebLinkAboutAgenda Bill 04.A 01/06/2003�uH
CITY OF PETALUMA, CALIFORNIA
AGENDA BILE A 6 200
Agemala Title
Meeting, Date:
R M g Police Department Accept a Traffic
t Cal
January 6, 2003
Safe y , Grant From the California Office Traffic Safety for a
t
Community Speed Enforcement Project in the Amount of
$37
bedartment
Director
Contact Person
Phone:Number
- Police
Acting C ` s
Sgt. Tim L ons
778- 4596
Cost of Proposal Grant Amount: $37,000.00
' Account Number
Matching funds: $ 0
001- 4.00 -2122 -7301
Amount Budizeted " -0 -"
Nome of Fund:
OTS Grant Fund
Attachments to Agenda Packet Item
'Grant Application Packet
Resolution
Sunt -y Statement
J
The Police Department has applied for a Community Speed Enforcement Project from the California
Office of Traffic Safety (OTS) in the amount of $37,000.00. The grant requires no matching funds. The
grant funds. will be used to improve enforcement and education efforts to specifically reduce speed
related fatal and injury collisions. This project will provide equipment to enhance the traffic safety
efforts already underway in the City of Petaluma.
Council Priority NSA
Priority(s):
Recommended City Council Ac'tioWSuugested Motion
Adopt a° resolution authorizing acceptance of the California Office of Traffic Safety Grant funds.
Reviewed b ` "'Finance ID rector:
Reviewed by City Attorney
Date:
A rove Ci Manage
Date:
g D te:
Today's Date
Revision # and Date Revised:
File Code:
0
CITY OF PETALUMA, CALIFORNIA
JANUARY 6, 2003.
• AGENDA. REPORT
FOR
Resolution Authorizing the Police Department to Accept a Traffic. Safety Grant From the California Office of
Traffic Safety for a Community Speed Enforcement Project in the Amount of $37,000.00.
EXECUTIVE SUMMARY
The Police Department has applied for a Community Speed Enforcement Project from the California
Office of Traffic Safety (OTS) in the amount of $37,000.00. The grant requires no matching funds. The
grant funds will be used to improve enforcement and education efforts to specifically reduce speed
related fatal and injury collisions. This project will provide equipment to enhance the traffic safety
efforts already underway in the City of Petaluma.
2. BACKGROUND
Currently, the City of Petaluma has two patrol cars with Moving radar units. None of the City's traffic
motorcycles are equipped with moving radar units. Our Speed Monitoring and Awareness Radar Trailer
is nine years old and the computer in -the trailer is obsolete. Our department does not have an electronic
message board and we often have to borrow one from allied agencies, or local businesses.
The City of Petaluma has experienced ;a growth in population of 13 %o between 1996 and 2001 (48,569
•' vs. 55,900) causing steady increases in traffic and higher" levels of congestion on its 156 -mile roadway
system. Collision rates have'increased and the City of Petaluma rankings have declined and not
improved. Speed continues to be the number one cause of traffic collisions in the City of Petaluma. The
Institute of Transportation Studies University of California Berkeley conducted Traffic Safety
Evaluations in 1996 and in 20.00. The analysis identified three primary problem areas. The primary
problem areas are Driving Under the Influence, Hazardous Traffic Violation Enforcement and
Suspended/Unlicensed Driver Enforcement. The analysis identified that increased enforcement of speed
related violations was needed to 'increase traffic safety. Along with other programs currently in use and
with this new proposal we will attempt to correct the three primary problems identified.
Collision Rankings for 2000 support our effort to improve traffic safety in the City of Petaluma. The
City'of Petaluma is ranked 29t out of 91 cities for total fatal and injury collisions for comparable cities
based on'vehicle miles traveled (VMT). The City of Petaluma is ranked 19' out of 91 cities for speed -
related collisions based on VMT. Based on population, the City of Petaluma is ranked 22" out of 91
cities for speed- related collisions. ._
This project will provide equipment to enhance the traffic safety efforts already underway in the City of
Petaluma. The objectives will include the following: 1. Purchase a new dual Speed Monitoring and
Awareness
Radar Trailer (SMART) and electronic message board to supplement education efforts by
raising public awareness about speed related collisions and enforcement. 2. Purchase four moving and
stationary radar. units Io deploy in our new traffic enforcement patrol vehicle and three existing traffic
motorcycles with state: of the ; art moving radar technology. 4. Increase the number of speed related
citations. 5. Decrease the number of speed related fatal and injury collisions.
3. ALTERNATIVES
A. Accept the grant funds.
I
B. Decline grant funding and fund purchase of traffic safety equipment -from police equipment
budget monies. •
C. Decline grant funding and decrease efforts with regard to traffic safetyto previous levels.
4. FINANCIAL IMPACTS .
A. The total, project cost of $ 3`7,000'.00 will be funded from the California Office of Traffic Safety
grant. The project pays for the purchase and installation of new equipment into our already
existing vehicles.
5. CONCLUSION
The use of the �Califorriia Office of Traffic, Safety, money to fund this Community Speed
Enforcement% Project is. appropriate. Using, funds in this manner will enable. an improved. level of
traffic safety to the City of Petaluma, without impacting',on -duty job demands. .
6. ' OUTCOMES OR PERFORMANCE 1VIEASUREMENTS THAT WILL IDENTIFY SU.CCESSIOR COMPLETION:
A. The _grant has mutually' agreed upon objectives, that must be meet. The objectives are primarily
focused on improving enforcement and education efforts to specifically reduce speed related rt
fatal and 'injury 2collisions. The Office of Traffic Safety also evaluates our performance by
quarterly visits and the review of our progress reports.
7. , RECOMMENDATION
Adopt resolution. authorizing application and acceptance ,of "California ,Office of Traffic Safety
Grants fiends. The Petaluma Police Department. Traffic Unit will under the supervision of
Sergeant Tim. Lyons, will manage the 'grant. ,
g: /forms /2000 Agenda. Bill ' revised 042100
•
T:
State of California
Business, Transportation & Housing Agency PROJECT NUMBER
OFFICE OF TRAFFIC SAFETY PT0319
GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
COMMUNITY SPEED ENFORCEMENT PROJECT
2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD
CITY 'OF PETALUMA POLICE DEPARTMENT Month —Day -Year
From October 1. 2002
3. AGENCY UNIT TO HANDLE PROJECT
IPETALUMA POLICE DEPARTMENT TRAFFICIVNIT' To: Sept. 30, 2003
I covering the objectives, method of procedures, evaluation, and end product
$. PROJECT DESCRIPTION (Summarize the'pro }ect p
PP y p ted to 11 lines.)
Ina roximatel 100 words. Space is lilru
The primary purpose project to improve enforcement and education' efforts to specifically reduce
sp ee related fatal and in y collisions*. .
;i this. lis ions will be . This p ro , ect will provide
alread rovide a qu to enhance the traffic safety efforts
ui •p merit
y y •
underwa in the City of Petaluma. The city will purchase a new dual Speed Monitoring and Awareness
board to'su ' lement education efforts by raising public
Radar,'Trai ler (SMART) and electronic m essaage purchase four moving and
about speed related collisions and enforcement The agency will al
awareness so
tionary radar amts to deploy in a new traffic enforcement .patrol vehicle and three existing traffic motorcycles
e state of the art moving radar technology. The intent of the program into decrease the number of speed
ated fatal and injury collisions.
6. FEDERAL FUNDS ALL OCATED UND ER
AGREEMENT SHA LL,NOT
$ 37,000.00
7. APPROVAL SIGNATURES
A... PROJECT DIRECTOR
B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Thomas Simms PHONE:.(707) 778 -4370 NAME:
( LE:
TI Interim Police Chief FAR: 707 ) 778 -44.19 TIT
ADDRESS: Petaluma Police Department ADDRESS:
969 Petaluma Blvd North
Petaluma, California; 94952
E -MAIL: p e@ci.petal m .Ili .`, E-MAIL:
)//0
Michael Biernum., PHONE:(707) 778 -4345
Interim City Manager FAR: (707) 778 -4419
City of Petaluma
P.O. Box 61
Petaluma, California 94953
citymanager @ci. petaluma.cams
C. FISCAL OR ACCOUNTING OFFICILONE: TO RECEIVE PAYMENTS
D. OFFICE AUTHORIZED
NAME: $iRThomas (707),778 -4352 NAME: Finance Department
FAR: 707 778 -4428
TITLE: Finance Director ( )
RESS; City of Petaluma Finance Department ADDRESS` City of Petaluma
P.O. Box 61 P.O. Box 61
Petaluma, Califomma 94953 Petaluma, Califomia 94953
E-MAIL: finance @ci.petaluma.ca.us f
/.4Ju „aru: c) (Date)
r
SCHEDULE A
PROJECT NO:
PItoncT DESCRIPTION PAGE 1
BACKGROUND
A. GENERAL CHARACTERISTICS'
Petaluma is located along the U.S'. 101 corridor, approximately 35 miles north of San Francisco. The city
covers A 5 square :miles and has, been growing slowly by ,annexing adjacent sections of unincorporated
Sonoma County. , The November 1998 ' election ,established an Urban Growth Boundary to deter sprawl.
development.
Petaluma has a current - reported resident population 7of 56 and is growing at an- annual gy rate of'less; than
.2 %.
Over the last decade . "the city has changed from a bedroom. community (daytime population ;lower_ than
permanent population) to a center of light industry and telecommuting activity with- a'10% to '20 higher
daytime population. 'The current daytime population is�betw.een.60,000 and 65;000.
Santa Rosa Junior'College.is a "major generator of local and commuter- traffic; it draws students from,as :far as
Santa Rosa: The college's annual enrollment is currently 50,000 and.rising rapidly though, not all' of these:
are full -time students:
Light industry uses are mainly'in the northeast and southeast parts of town except for Industrial Drive, which
is at the northwest end.. There is also a Coast Guard base nearby.
B. S TREET AND HIGHWAYS
Petaluma has 156 miles -of paved roadway and currently has 47 traffic signals. U`S Route 10,1 runs north
and south and spli sAhe city with the older part of town on.tl e west side and newerhomes,.shopping centers
and business parks on the east. side. The north end, of town contains ,an auto mall and a' complex of factory
outlet stores. State Route 116 enters Petaluma from the south -:east corner and traverses the. city for about 1.5
miles as Lakeville Highway until it joins U.S. 1.01 northbound.
On the west side, the older streets are generally:narrow and discontinuous with .z number.of angled
intersections. Providing adequate marked bicycle.lanes on narrow streets is a challe>ig On the side
the newer streets are wider, built to. postWorld War 11 suburban design standard's. which limit access to
heavily traveled roadways from the residential areas but also focus traffic onto those arterials. Thecity,is
also.,experimenting with traffic circles roundabouts and hybrid traffic circles as speddxedudtions5 measures: "
Currently there are three such:measures and;at:least five more have been planned.
t
OTS -38b (Rev ,1,0199)
.r I
SCHEDULE A
i
PROJECT No:
PROJECT DESCRIPTION PAGE 2
C. OPERATING DEPARTMENTS
The Petaluma Police Department is comprised of two divisions 7 Patrol and Administrative Services. A-
Captain commands each Division.
Within the Patrol Division there are two sections with a Lieutenant responsible for each. Each section
(Platoon A and Platoon B) is comprised of .four teams and each team is assigned a Sergeant and four
Officers. Each Platoon also has a K -9 attached to their 1600 —'0300 shift. There is 'a Street Crimes Unit that
has working days that.align with Platoon B. The Street Crimes Unit is comprised of two Officers and one
Sergeant. The Sergeant also oversees Officers assigned to two local Task Force Operations. There is a
Traffic Unit that has working. days throughout the week. Since January 2002, the Traffic Unit has been
supervised by the first unit sergeant. The Traffic Unit has four Police Officers and a Community Service
°Officer assigned to it. The STOP Officer, position has not been filled because of staffing shortages since
December 2001.
.Administrative Services is divided into three sections:
® Adriministrative, which includes Recruitment, Investigations (One Sergeant and five Detectives), a
Domestic Violence Unit. and Support functions
® Community Oriented' Policing and Problem Solving. (COPPS), which includes crime prevention,
school age drug prevention (D.A.R.E.), the Reserve Community Service Officer (RCSO) program
and Public Information responsibilities
® Dispatch and Records
In summary, the Petaluma Police Department has 71 sworn personnel positions (Chief, .2 Captains, 3
Lieutenants, 11 Sergeants, 34 general Patrol Officers, 3 Traffic Officers, 6 Detectives, 7 support staff—
g g ) -sworn positions which consist of
including task force assignments and 4 vacancies). There are 31:5 on
n
Dispatchers, Records Technicians, Community Service Officers, Parking Officers, Property Technicians and
two managers. With the staffing of sworn personnel at 1.3 per 1,000 population, it is important for the
Department to remain fully staffed.._
D. EXISTING SYSTEMS
Currently, the City-of Petaluma. has two patrol cars with MovingTadar'units. None of the City's traffic
motorcycles are equipped with moving radar units. Our Speed Monitoring and Awareness Radar Trailer is
nine years old and the computer in the trailer. is obsolete. Our department does not have an electronic
message board and we often have to borrow one from allied agencies, or local businesses.
PROBLEM STATEMENT
The City of Petaluma has experienced a.growth in population of 13% between 1996 and e roadway 569
way s 9 s.
55,900) causing steady increases in traffic and higher levels of congestion on its 156 -mile roystem.
Collision rates have increased and the City of Petaluma rankings have declined and not improved.' Speed
continues to be the number one cause of traffic collisions in the City of,Petaluma. The Institute of
Transportation Studies, University of California Berkeley, conducted Traffic Safety Evaluations in 1996 and
OTS -38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PRO JECT'DESCRIPTIOly PAGE 3
in 2000. The analysis identified three primary problem; areas. 'Tie primary problem areas are Driving Under
the. Influence Hazardous `Traffic, Violation Enforcement and Suspended/Unlicensed'Dnve.r Enforcement.
-
The = analysis identified that increased enforcement of speed related.violations was neededto increase traffic
safety. Alongwith other programs currently in use and with this'new proposal we, will attempt to correct the
three primary problems identified.
Collision Rankings for 2000 support our effort to improve traffic safety in the City of Petaluma. 'The City of
Petaluma is tanked, 29 out of 91 cities for total, fatal and injury collisions for comparable cities based on .
vehicle miles traveled (VMT) - The City of Petaluma. is ranked 19t out of 91 cities for speed- related
collisiois on VMT. Based on population', the City of Petaluma is ranked 22 "d out of 91, cities for
speed- related. collisions.
ATTEMPTS TQ- SOLVE'THE PROBLEM
Many ' ' t the fo reduce rate_of collisions are illustrated within the precedirig
an" of the D artmerit's ahem_ is to reduce the
Problem Statement:. Addrtiona y, g 'is a summary of the efforts made by our department to deal
with the problem:
1. The` Department has established internal recognition systems that identify Officers who contribute
significantly toward Traffic Safety goals.
d - reducing managemenvf actions and °implemented computer programs that
2 enhance data a compilation w hit re d cing the amount of time Traffic Officers must.spend on such tasks;:
thereby increasing the time spent on traffic enforcement.
3. The Department-has implemented, policies. and provided'tiaining on existing. speed radar operations to all
o_l,personnel
4. The
Department has created public safety presentations tliat .,has been. shared with 1Department personnel
and is utilized in public'presentations on a basis
5., . The Department has developed partner ships with the Crty Traffic. Engineering Department. Both
departinent's'hold moritYilymeetings to discuss traffic,related, issues.
PROJECT 'GOALS
1. Reduce speed:related fatal and.injury collisions by 10% from the 2000 base year total of'82.to 16 by
September 3,
0
2. R du e atai i by 10/o from the 2,000 base year total' of 253 to 227 by September 30
2003.
3. To increase seat belt compliance by 5% o from the: 2000 base year rate of 84% o to 88% by September 30,
2003.
PROJECT OBJECTIVES
1. To increase the.issuance of speed related citations by 25% from the 2000'-base year total of'177'5 to 2218 bj
September 30, 2001
OTS -38b (Rev 1,0/99)
SCHEDULE A
Amk PROJECT NO:
PROJECT DESCRIPTION PAGE 4
p g Awareness Radar and Electronic Sign Board Trailer
2, To urchase and deploy a dual Speed Monitoring and Away
to collect speed data, raise public awareness, reduce speed related collisions and enhance enforcement
campaigns by January 31, 2003.
3. To purchase and install a moving and stationary radar unit in an additional traffic enforcement patrol car by
January 31, 2003.
onary radar units on three existing traffic motorcycles by
4. To purchase and, install three moving and stati
January 31, 2003. 2003.
5. To conduct a minimum of twelve team. speed enforcement operations by September 30,
6. To conduct speed radar training to all patrol personnel. This will include use and maintenance of the
equipment and how to prepare for court - testimony.
7. To send all of the Traffic Unit.officers to the POST approved Radar Instructor Course.
8. To e -mail or fax all press releases or media advisements /alerts to your Regional Coordinator for approval in
advance of their release.
9. To use the following standard language in all press materials: "Funding for this program was provided by a
grant from the California Office of Traffic Safety through the Business, Transportation & Housing Agency."
1.0. To submit print clips by 9 A.M. to your Regional Coordinator AND the:Public Information. Officer, via e-
mail at pio Qots.ca.gov or fax at (916) 262 -2960 ( e -mail preferred). All clips should include publication
name and date the article was published.
To fax OTS .(916) 262 -2960, at least two weeks in advance, a short description of any new traffic safety
event or program. Address the fax to the OTS Public Information Officer (PIO) and your Regional
Coordinator.
2. To issue a press release announcing the.kick -off of the project by December 1, 2002. The press release will
be forwarded to OTS Public Information Officer at pio(Qots.ca.uov and the OTS Regional Coordinator for
approval prior to the release. Printed newspaper copies of the press release will be faxed or e- mailed to
OTS.
13. To encourage local media to highly publicize specific enforcement efforts targeting impaired driving, and
report the results. of these efforts. .
14. To meet with newspaper editorial boards to promote traffic safety articles.
15. To convince the media to report seat belt usage-as a part of every collision.
16. To conduct a language'assessment of the-project's.service area to determine needs for materials in languages
other than English by December 31, 2002.
METHOD OF PROCEDURE
Phase l — Program Prepar ation (October 1, 2002 — September 30, 2003)
During this phase we will acquire necessary personnel, procedures and equipment.
Develop a strong community awareness campaign through local newspapers, radio stations, city newsletter
and other available media, informing the public of our efforts in combination with the Office of Traffic
Safety to create a safety traffic environment in our city. The community will be advised of our goals and
objectives and solicited to become involved in reducing 'the problems. In addition, processes will be put into
place to provide current enforcement location information to the media, specifically targeting the commuter
OTS -38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 5
audience. This community awareness campaign will be developed prior to November 15, 2002 to enhance
it's impact prior to the 2002 Holiday season.
We will develop responsibilities of each program member and Traffic Officers: as they relate to the project:
We will procure all material and equipment.
Computer and procedural modifications necessary to facilitate data collection and project reports will be
identified and implemented.
Phase 2 (October 1, 2002 — December 31, 2003)
During this phase we will install the equipment on the motorcycles and provide training on the use of the
moving radar: =
We-will provide specialized training for all Traffic Unit membet& and other appropriate Department
personnel related to the use of the Speed Radar and Electronic Sign Board Trailer..
J
, .. .
Phase 3 - (January 1, 2003).
During this phase we will begin using the equipment and start the data collection. We will also start our
series of public safety presentations.relatedato speed enforcement.
Phase 4— (Throughout Project Period) .
We will provide public information through specially prepared literature and public service announcements
on traffic safety and occupant protection. An appropriate portion of the releases will target Hispanic and
commuter audiences.*.'
We will prepare public service announcements to coincide with specific •statewide traffic safety programs,
holidays and other times drivers need to be aware of increased. hazards or priorities.
Phase 5 Data Gathering, & .Analy (Through Project Period) .
Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated .into
Quarterly Performance Reports. Quarterly Reports for the quarter ending September 30.` will include year-
to -date comparisons of goals and objectives. 'The Quarterly Evaluation Data Form — Schedule C form will be
completed each quarter and submitted as part of the Quarterly Performance_ Report.
These reports will compare actual project accomplishments with .the planned accomplishments. They W
information concerning hanges made by the Project Director in planning and guiding the prof
include g .
1 efforts.
OTS -38b (Rev 10/99)
J
SCHEDULE -A
PROJECT NO::
PROJECT DESCRIPTION PAGE 6
The Traffic Sergeant will utilize all department data devices to effectively monitor and'evaluate the program.
These will include, but are not limited to Records Management System data, Dispatch data, statistical
tracking devices designed specifically for this project by Traffic'Umt- members and the Department's existing
Collision software program that effectively utilizes GIS software.
Close supervision of the project and project personnel will be maintained by the Traffic Unit Sergeant who
will deploy proj ect personnel to maintain.,program effectiveness. .The Petaluma Police Department also
encourages ideas from all employees: The Traffic Unit personnel will be expected to provide suggestions for
improvement through the projectperiod.
Phase 6 = Final Report and Executive Summary (September 30, 2003)
Begin the Final Report and Executive Summary in accordance with OTS requirements specified in the Grant
Program Manual, Chapter 7. Both will be submitted to OTS within 60 days after the grant .ends.
METHOD OF EVALUATION
Using the data compiled, the project manager will evaluate: (.l) how well the stated project goals(s) and
objectives were accomplished; (2) if all the activities outlined in the Method of procedures were performed in
accordance with the grant agreement, and (3) was the project cost effective?
STATEMENT OF INTENT
We have considered the continuing costs of this Speed Enforcement Project and it is the intent of the City of
Petaluma to absorb the entire cost of "this project after the expiration.
OTS -38b (Rev 10/99)
SCHEDULE A -1
- PROJECT NO.:,! . AL_6
MINISTItATIVE SUPPO RT STATEMENT — Explain what type of priority this project.has in your jurisdiction.
behalf of the citizens .of Petaluma has established Traffic Safety as. a priority.
. D artment launched a comprehensive Traffic Safety Program m 1 °997 and has identified
The Petaluma Police
7T�he o, et .
several necessary com orients that will aid in . equu - ing'an.enhanced level of Traffic Safety in Petaluma. The
f inds'shown b ow =illustrate ,the City''s commitment .to'Traffic Safety. The command staff at the Petaluma
Police Department is'ded Gated to this effort and fully intends to. meet the goals':and objectives :of'this project.
Aresolution will be obtained from City Council concerning this specific program and . a copy will be nish
to G.T.S. upon receipt.
AGENCYVCUNTRIBUTION'— Explain what services or'f ihds "are being;contributed byyour agency n support ofthis project.
e'Ci t °oY f Petaluma will provide services necessary s� foor coordinator, r supervision, administration and
_ .
aluation of this project. The contribution will b lows:
Traffic Sergeant
Police Officers (•3) '
Police C.S.O.
Vehicle Operation and Maintenance
Trailer and Radar equipment maintenance
Total Agency Contribution:
1.0
13,2T89
30
7;800
15
10,350
1.00
7,000
100
5,00
$26,975
OTS -38c (Rev 1 0/99)
SCHEDULE.
PAGE 1
!! ,� DETAILED ]BUDGET ESTIMATE
PROJECT N0. PT0319
FISCAL YEAR ESTIMATES
COST CATEGORY
'FY_1 FY -2 . FY -3 FY4'. TOTAL COST
1
0 -01 -02 TO PROJECT
A. PERSONNEL COSTS 09 -30 -03
Positions and Salaries
N/A $0.(
Catego ° Sub:!Rtal $O.uo 1 -Ou.uu I puajw I per,
B. TRAVEL EXPENSE
PTS Seminar $2,000.00 $2,000
Cat - egory Sub- Total $2,000.001 $0.001 $u.uu -Ou.uu , oz uuu.vu
OTS -38d (Rev.10/99)
Category Sub - Total'
$0.001
$0.00
1 $0.001
$0.001 $0.00
OTS -38d (Rev.10/99)
SCHEDULE B
PAGE,2
DETAILED BUDGET, ESTIMATE
PROJECT N
FISCAL YEAR ESTIMATES
t
COST "CATEGORY
FY-1 FY -2'. FY -3 FY-4 TOTAL COST
:
10 -01 -02 TO PROJECT'
D:WON- EXPENDABLE PROPERTY
09 -30 -03
1 SMART Electronic Message Board $15,000.00 $15;000.01
Trailer
4 LIDAR units @ $5;000. Ea. 20,000.00 20,000.0
Category Sub-Totall $35,000.00 $6.00 $0-001 $0.001 $35,000.(
E. O,THEkDIRECT' COSTS:
g y 50.00 $0.00, $9.001 $0.00
Cate or :Sub- Total
y. INDIRECT "COSTS
$0.00
Caiegory Sub- Total, 50:00; 50:00 $0.00 $0;00 $0,0.
PROJECTTOTAL $3.7,00.0;00`.• � 50:00, $0.00:,' X0'.00 $37;000.00'
SCHEDULE B -1
PROJECT NO.
ow BUDGET NARPATNE Page 1 .I
PERSONNEL COSTS
No new personnel will be provided.
TRAVEL EXPENSE
Travel funds will be utilized for travel and per diem for two project personnel to attend the annual Police
Traffic Services Seminar. All travel claimed will be at the City of Petaluma's approved rate.
CONTRACTUAL SERVICES
Not Applicable
NON- EXPENDABLE PROPERTY
The Petaluma Police Department will purchase a fully equipped Speed Monitoring and Radar Trailer
(SMART), that also has the capability to be a electronic message sign board. The Department will also
purchase foixr moving and stationary'Lidar units to deploy in a new traffic enforcement patrol vehicle and
three existing motorcycles with state of the art moving radar technology.
EWNot Applicable
PROGRAM INCOME
Program income generated as a result of this program will revert to the city of Petaluma's general fund and is
not available to the Petaluma Police Department.
OTS -38f (Rev 10/99)
STATE OF CALIFORNIA ! OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS -33 (Rev. 5/21/01)
Term , Conditions; and Certifications Specific to the Agreement_
Between the Office of Traffic Safety and the Applicant Agency
OTS =38 —Page 1
Schedule B -1 = Bud et, „Narratiye
Schedule A — ProjectDescription
Schedule C — Quarterly Evaluation. Data (when
required)
Schedule A -1 — .Administrative Support i
OTS -33 — Terms, Conditions, and
Statement
Certifications Specific to the Agreement
Between OTS and the A licant A ency
Schedule�B 'Detailed Budget. Estimate
General Terms, Conditions, Arid Certifications
*See OTS GrantProgram Manual, Volume. , apter o dame is. avai a on me at,
www.ots.ca.gov
TERMS AND CONDITIONS
Xis understood and agreed by the Project Director °and Authorizing Offical'that any grant.
received as 'a,result of this Agreement is subj ect to all federal and state regulations governing
grants and to those,controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to
1: Quarterly Performance. Reports and Reimbursement Claims must be submitted by the Project
Director to the .Office of Traffic Safety by January 31, April 30, July 31, and'October 31
during each year ofproject operation. ;
2. OTS will withhold or disallow,grant payments, reduce or terminate grantfunds,,and/or deny
future grant funding anytime a grantee fails to comply with any term or condition of the grant
contract orprogram guidelines ( Volume II, Chapter 3:9). This may include, but is not
limited to, the following:
• Failure to submit acceptable and timely reimbursement claims.
• Failure to submit acceptable and timely, quarterly performarlce:reports znd
• Failure to submit an acceptableznd timely. Schedule C (Quarterly. Evaluation` Data
OTS -384). (Applies''onl when a Schedule C has been required.)
3,: lf, during the term of the grant award, federal funds become reduced or eliminated, OTS may
immedlately or reduce the grant award upon written notice to the;.project.,director:
•
•
4. By October 31, "continuing” projects musts mit'a September 30. claim and a written
j pp carrying p y p nded .funds. September 30 claims
and written ustifications, su ln the.°
cart
ju s tification, su ort c arrypP ort fo rward I no� n g ar unex forward e e of prior year unexpended funds,
submitted After November 30, will not be processed. The prior claim (i e:, June 30) will be
The following are included herein and. constitute a part of this Agreement:
rt,
' considered the year -end claim in order to close out the federal fiscal year ending
September 30. In addition, prior year unexpended funds will be deobligated and.allocated to
new projects.
5. All documentation required to request a project revision (i.e., time extensions, budget
category changes, and etc.) must be.submitted to O.TS prior to the effective date of change(s).
For example:OTS will not consider a request fora grant period time extension unless all
necessary paperwork is submitted.prior to the existing grant termination date. Prior approval
is required for all project revisions (Volume H, Chapter 3.8):
6. No alteration or variation of the terms of this Agreement shall be valid unless. made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
7. Additional terms and conditions identified in the OTS Grant Program Manual, Volume II,
Chapter 6, General Terms, Conditions, and Certifications (Exhibit 6 -B), are incorporated
herein by reference and made a part of this document.
We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR'S NAME
Thomas Siriims
DATE EXECUTED EXECUTED IN THE COUNTY OF
to �Zq Z�Z Sonoma
PROJEC R
TITLE
Interim Chief Of Police
AUTHORIZING OFFICIAL'S NAME
_ Michael A. Bierman
DATE EXECUTED EXECUTED IN THE COUNTY OF
Sonoma
AUTHORIZING.OFFICIAL'S SIGNATURE
TITLE
Interim City Manager
-2-
Resolution No. N.C.S.
of the City of Petaluma, California
Resolution Authorizing the Police Department to Accept a Traffic Safety Grant From the California
Office of Traffic Safety for a Community Speed Enforcement Project in the Amount of $37,000.00.
WHEREAS, the City of Petaluma Police Department desires to undertake a certain project designated
Community Speed Enforcement Project to be funded in part from funds made available through the California
Office of Traffic Safety and
WHEREAS, the City Manager of the' City of,�Petaluma is authorized, on its behalf to submit the attached
proposal to the California Office of Traffic Safety and is authorized to sign and approve on.behalf of the City of
Petaluma the attached Grant Award Agreement, including any extensions or amendments thereof, and
WHEREAS, the applicant agrees to the requirements for said project (including and amendment thereof)
under the program and the funding terms and conditions of the California Office of Traffic Safety; and
NOW, THEREFORE, BE IT RESOLVED, that any.liability arising out of the performance of this grant
Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient
and the authorizing agency. The State of California and the Office of Traffic. Safety disclaim .responsibility .fo
any such liability.
BE IT FURTHER RESOLVED, that grant funds received shall not , be used to supplant expenditures
control by this body.
APES:
NOES:
Under the
I hereby certify the foregoing Resolution was introduced and - adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on, , 2001, form:
by the following vote-
City Attorney
Council by the Charter of said City.
ABSENT:
ATTEST:
City Clerk
Mayor
Resolution No. NCS
•