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Home My WebLink AboutAgenda Bill 03.A 01/27/2003r u . CITY OF,PETALUMA, CALIFORNIA AGENDA BIM, 2003 Agenda :Title Meeting :Date: Resolution Authorizing-the City Manager toL Purchase Two (2) GO- January 27, 2003 ' 4 Interceptor II 'Parking Enforcement Vehicles in the Amount of $50,627. Department Director Cdatact Person Phone Number Finance W. Thomas ( W. Thomas 778 -4323 Cost of Proposal Account Number $50,627 708 -400- 8280 -7201 Amount Budgeted $400,000 Name of Fund Vehicle & Equipment Re lacement Attachments to Agenda Packet Item Bid from Municipal Maintenance Equipment Co. Resolution Summary Statement Parking enforcement was transferred to the FinanceL Department as apart of the FY 2003 budget process. Due to delays, this function was not officially turned over to' Finance until January 6, 2003. Wiff the transfer, the two parking enforcement officers .(PEO's) will be reporting to the Finance department and providing increased parking enforcement throughout the City. During my briefings with the PEO's it became apparent that the : equipment that they were using was either outdated.and/or broke. This request is to replace the two electric Cushman vehicles that they are using. . Y Council Priority ". THIS AGENDA ITEM IS CONSIDERED TO BE P ARt.'OF, OR NECESSARY TO, ONE OR MORE OF THE 2001 P RIORITIES ESTABLISHED 3 T HE CITY COUNCIL JULY 21, 2001. Priority(s) 4 ti� V i . Recommended City Council Action /Sup-gested Motion Adopt the resolution authorizing the City Manager to purchase the two recommended vehicles. Reviewed 'by Finance Director:. Reviewed by City Attorney Date: A ' roved b �ana er: Date: te:, Today's Date : Revision # and Date,.Revised: File Code: # January 16, 2003 1 CITY OF PETALUMA, CALIFORNIA J ANUARY 27; 2003 AGENDA REPORT FOR RE SOLUTION AUTHORIZING THE CITY MANAGER.TO PURCHASE TWO (2) GO -4 INTERCEPTOR II PARKING ENFORCEMENT VEHICLES IN THE AMOUNT OF''$50,627. 1. EXECUTIVE SUMMARY Parking enforcement was transferred to the Finance'Department as part of the FY 2003 budget process. Due to delays,, this function was not officially turned over to Finance until January 6, 2003. With the transfer, the two parking enforcement officers (PEO's) will be reporting to the Finance department and providing increased parking enforcement throughout the City. During my briefings with the PEO's it became apparent- that the equipment that they were using was either outdated and/or'broke. This request is to replace the two electric Cushman vehicles that they are using. ry 2. BACKGROUND 'The City purchased the two Cushman parking enforcement vehicles in 1999. They have not ^ � � �� have °ex enenced numerous- roblems with are subjected to'on a daily basis. The PEO's - been able .to withstand the wear and. tear t p p h them, as follows: ➢ Both vehicles require '12 batteries, which have to be replaced at least twice a year, which i ivolves ;a cost of $,600 each. lCables have melted or exploded on the vehicles y�, ➢ Batteries, on occasion exploded ➢' The radios that were installed , on the vehicles have not been used since they draw down too much, electrical resources that further limits the vehicles usefulness ➢ The heatercan not be used in the cold weather'because it runs down the batteries ➢ Average hours that a vehicle can be used in one day is &while the PEO's work a 10 hour K day ➢ Parts are hard to get, are available from only one source and expensive. Vehicles have been down for up to a week while parts are obtained Thes p b resulted in substantial downtime and required the PEO's to walk, which e ro lems H ave reduced their effectiveness and productivity. They also are unable to expand their enforcement range due ue to the: limited hours that these vehicles will works Thus,, parking enforcement outside the downtown area is severely limited. With the new vehicles, PEO's will be able to expand their enforcement•actions to enforce the "disabled" parking restrictions. The recommended vehicle is being used by numerous parking enforcement units and will provide a reliable vehicle for the PEO's, which will increase their ability to enforce the parking restrictions.' The vehicle will be purchased under an open bid through -the City of Burlingame. 3. ALTERNATIVES Do not purchase' these vehicles; which will, result in the PEO's using the existing equipment that has been shown to be ineffective in maximizing parking enforcement. 4. FINANCIAL IMPACTS The total, cos' of these two vehicles is $50,627, The funds are available in the Vehicle and Equipment Replacement Fund. The vehicles are expected, with proper maintenance, to last 15' years, which results in a'very reasonable annual cost. 5. CON.VmUSION After review of the current situation of the state of parking, enforcement with the transfer- of that function to Finance'it was found that it was not.ope uting at� is maximum effectiveness. The equipment which includes vehicles were found -to be obsolete and/or in disrepair. The vehicles are in such condition that it limits their use to..a�inaxmum of 6 hours of use per day if operated continuously, It'.became apparent thatproductivity -and effectiveness are seriously affected by the condition of the equipment that is currently being used. 'This request will address on the equipment: issues.. `:.. r • z , , • . s '.: ,. 6, O.UTCCiM S' OR`PERFORMANCE MEASUREMENTS THAT WILL IDEXTIFY !SUCCESS .OR, COMPLETION' The. parking enforcement activity will become more productive resulting in a "hi'gher'level' of parking enforcernerit in the City k A Z. RECOMMENDATION Ado t the resolut' ' ' 1 ` p Mori... a #, ��n t gAbnns /2001 agenda,bill ` � Q 4 4 , :t • RESOLUTION • RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO GO -4 INTERCEPTOR,II PARKING ENFORCM'ENT VEHICLES. WHEREAS, the City of Petaluma enforces parking regulations within its incorporated boundaries, and WHEREAS, the City of Petaluma currently employs two full -time parking enforcement officers to enforce the parking regulations, and WHEREAS, the parking enforcement officers rely.' on motorized transportation to carry out the duties of their positions, and WHEREAS, the City has two electric vehicles that are used by the parking enforcement officers, and WHEREAS, these vehicles are continually breaking down and can not be relied on for everyday use, and WHEREAS, the Cityhas identified an open bid that was iawarded to Municipal. . Maintenance Equipment for'the'pur6hase }o'f'GO -4 Interceptor H parking •vehicles, andk . WHEREAS, these vehicles •are recognized as the best equipment that is.available for parking enforcement activities and Municipal Maintenance Equipment is the sole distributor of these vehicles on the west coast. NOW, THEREFORE BE IT RESOLVED the City Manager of the City of Petaluma is authorized to purchase two GO -4 parking .enforcement vehicles for the City. • MME Municipal Maint enance Equipment • 2360 Harvard 'Street t Sacramento„ CA 958 :15 (9176) 922 f 101 Fax: (916) 922 -1034 1061 n. Shepard:Street, Unit B • Anaheim,.CA 92806 • (714) 632 -2871 -fax: (714) 632 -2874 January" 8, 2003 City of Petaluma Post Office Box 61 . Petaluma, CA 94953 - 0061 Attention: William J. Thomas, Finance "Director FAX 707- 778 -4428 (Total 5 Pages) We are, pleased to. provide enclosed information from the City of Burlingame for their recent purchase of a GO-4 Interceptor 11 Parking Enforcement Vehicle for your review. Municipal Maintenance: E quipment, Inc. is ,hap py'to' offer additional as provided to „unit(s) the City of Burlingame. We will honor the price of $2:1,;587.00. each -unit plus sales tax' as per the City of Burlingame's;Purchase Order No. 12985 dated 8 -20 =02 and attached Bid Specifications:` F.O.B..Petaluma, :CA Proposal valid for 30 days, possible extension upon request. Thank you for ournter T y y est in this fine. product. V1/e appreciate the opportuni to offer the GO-4 for your consideration and look forward to.being of further service. .. r Respectfully submitted,' ' .. unicipal Ma' enance uipment,'inc. Fra Wheeler LII, f e President 1 3 _i Enclosures � I . ^y, , to vr�j, f - 4• vC (4 � �A � � R �7; 1 f �b t 4 rY 1 1 1 i � F y . "Customer Satisfaction is Our Goal" THE CITY 0F.BURLINGAME sAWMATEP: crrY HALL • 5 ROAD BURUNGAME;-Cki I 4FQRNIA 94010 TEL,(650)1511•7100 650-558-7678 SHOW THIS NUMBER ON INVOICES. AND PACKAGES. RENDER INVOICES IN TRIPLI . ADDRESS ALL NOVICES. STATEMENTS, iCTTO THE ATTENTfONOFTHE FINANCE DEPARTMENT. SHIP TO .Bob Xa Ll am - 0 c/o Cit of Burlirio 1322 Rarsten Road Burlingame; CA 94010 REOUISMON.DATE 8-20-02 MAIL TO•: , PROJECT NUMBEW DEPARTMENT DIVISION PDA14 Public Works Auto Shop 7Z% VENDOR Bob Egli DATE REQUIRE D LORD: NAME c/o Harvard Street 2) _ 2002 AND 236 Harvard Street ADDRESS Sacramento, CA 95815 B Y: . phone (916')- 922-1 wheel . parking enforcement Vehicle L f (9 9 _j 650-558-7678 SHOW THIS NUMBER ON INVOICES. AND PACKAGES. RENDER INVOICES IN TRIPLI . ADDRESS ALL NOVICES. STATEMENTS, iCTTO THE ATTENTfONOFTHE FINANCE DEPARTMENT. SHIP TO .Bob Xa Ll am - 0 c/o Cit of Burlirio 1322 Rarsten Road Burlingame; CA 94010 REOUISMON.DATE 8-20-02 , PROJECT NUMBEW DEPARTMENT DIVISION PDA14 Public Works Auto Shop SHIP VIA DATE REQUIRE D LORD: UNIT DESCRIPTION SERVICE L RENDERED orf. DM RECD FUND ACCT.- OBJECT- PROJECT UNIT ` PRICE TOTAL no Gb-4 Interceptor II Three wheel . parking enforcement Vehicle o-66700 62 -800 $21, All :Stari6a'-r8 equipment pe r our 'attached'sp6ciftcation sun visor '�-;'��,.�- Das h.. Fan, ' Ar Spa-re _&-' !Setvice Manual Parts, Man ual. L FTIFY THAT THE ITEMS AR&SUDGETED`& ARE POR-THE APPROPRIATE USE:OF THE'CITY SPECIAL NOTATIONS S UB=AL $21,587.00 T HEAD DATE 1� ONFIRMING O , D TE' NOT, sALESfAX'$ RTIFY THE AVAILIBILrry op'Fu)'161' AC DATE DELIVERY CHARGE PROVE TAE ORDER D, AUTHORIZE EXPENDITURE DATE TOT L 'A $23,36-7,93 u nurrDer'OT inis name of th ;department to,which1he goods vvere,furnishid;-also that the' same �covers complete,or, par discounCPr6rript action on ypur,clairn, will be facilitated if these requirements , are.f ully complied with. the city harmless from any. liability arising from the misuse or infringement of an patented or copy VENDOR COPY PMien appears'in,Ihe upper corner hereof very or.performancel a ' As the.case'may be andmoUn : ACCEPTAN CE , oF THIS;OR VENDOR.AdREES articles sold here6nder. save , A.. A. . - August 16, 2002 The City of B.urlingarne'is soliciting bids for the purchase of a 20.03 GO -4 Three VVYieeled Parking Enforcement_ Vehicle. Bids are, to be received by my office, which is located at 1322 Marsten Road, Burlingame, CA 94010, no later than August 30,2002. The following shall bei considered when calculating vehicle cost. The vehicle should have�a 55 HP 4 cylinder liquid cooled erigine°with Automatic Transmission. Tubeguard steel frame, Aluminum cargo boa and split sliding doors. Miscellaneous: Add: 60 Amp Alternator Sun Visor Liquid Core Heater/Defroster Dash Fan 1,5/80813 Tires Spare Tim & Wheel Power Assist Disc Brakes Service Manual , . :9 Gal. Fuel. Tank.. Partsr `Manual_ Shoulder Harness. Head, Restraint. Outside Rear View Mirrors r Gauge Package • Diagnostic Service Light Muffler Cloth Seat ' i R.I . , Governor set at 40MPH Painted BIack Frame and Blue Panels H.D. Wiper Motor Hub Caps - Dome Light Submitted bids shall include all taxes; destination charges and documentary fees. The City of Burlingame is exempt from license fees. Dealer is responsible-to license vehicle. If you have any questions, please contact me at (650) 558 -7678 between 8AM and 3PM. Bob Ma \ \ llamo� U rsavrre (tcYP) 242 -5526 OR (931) 242 -S290. w40*xmli:e-v :1 •k >'�' ^y`�JS +?;.1�. > y '�,'w,,nr,,7N'>x�rti�a��, � :r"'.� -s°P ,'��.�Q�L:�o /y�� — •• ..... - - 7 9 � 5}4 �.i•!t,.y. . >.�.it -, r.:.�- .�•il�nr ^...Y l J f ti �S :; J at e ` . - . rup es Or {7� oF below T r mo ay- i*... VENDOR NO 00729 r .� _ sdotirrio�a ILI �upCic3t� NAME AND MUNICIPAL 'MAI'+TTEKANCE ADDRESS F EQUIPMENT - t�epartme�a `"xgfease��cf parterlta� 23.60 HARVARD STRS$T 4 rj4nr ma+ SACRAMENTO CA 95815 ',� � ;'y�� f��'�l'i••�fl�'x•�4,�t�GA81� ' m 2 - 3 WHEEL G4 -4 REPL2204 4 22`14 Q L 46 , u .12 — ff r ">`" , � _ft�•�i G ti `• >,� �mP.1 } i • SPECIAL .. rt SUBTOTAL, INSTRUCTIONS: , M� 46, 3,0.4.12 TAX' CONTACT N ROSE BILL TO: ACCOUNTING `D:2 V IS I OPi FREIGHT CITY OF .MONTEREY CONTACT NO.: CITY HALL r' ROOM 2 TOTAL MONTEREY, CA 9354.0 SHIP VIA: = 46 , 304,.12 ( 831 ) •646 - 394.3 EXT '0000 - SHIP TO: VEHICLE MANAGEMENT D'IVISI CITY OF :MONTEREY; 2.5 .R'YAN RANCH - ROAD MONTE CA 939'40 (831) :64:6 - -39.56 $XT 0000. .q �'PURCH,A�EI��RDER��u. Ii[TNICIPAL YAINTEMN= EQ INC 453 2360 HARVARD STREET SACRAMMO CA 95815 -0000 r DELIVER TO: CITY OF BAKEMFISI POLIO ,GARAM FLEET SERVICEB'DIVISION PAGE 1 PURCHASE ORDER NO, 032823 ACCOUNT N0: 51140535628064/ CITY AGENCY REQ. NO. 0000032919 DATE 11/22/2002 SHOW PURCHASE ORDER NUMBER ON ALL CASES, PACKAGES AND INVOICES SEND ORIGINAL INVOICE TO: FINANCE DEPARTMENT 1501 TRUXTUN AVENUE i BAKERSFIELD, CALIFORNIA 93301 &A RSRIELD NET 1/21/2603. BNALPER EIN BERRIGAN 2.00'' EA' . ZMTSRCEPrOR, 22 F.d.8.8AK>3R6FIELD ',fF /ACCE88ORIS8 ,'r 3547 .5000 47095.00 • PER QIIOTA=Cff -TOTAL 47095.00 .r 7.25 3414.39 t Al 50509.39 .� R QIIOTRTION:LETTER;DATED'7 /26/02 FROM RICHARD GAFFST *PER RESOLUTION #197 -02 A4iMED BY COUNCIL. ON 1:1- 20 -02 * s.t r I d :m r. AUTHORIZED SIGNATURE