HomeMy WebLinkAboutAgenda Bill 04.B 01/27/20034
CITY OF PETALUMA, CALIFORNIA,
AGENDA BILL JAKI 7 2003*,
Agenda 'Title: Discussion and Action Approving a Resolution Meeting Date:
Amending an Agreement for Design Services with DKS for the January 27, 2003 '
Petaluma Transit Mall and Providing Authorization Regarding
Circulation Improvements at the Intersection of E. Washington and
Copeland Streets..;::;.,_
Department: Director: I 'Gontact Person:`- Phone Number:
PF&S R. Skladzien James ]2yan '7778-4421
Cost of Proposal: $93,054 v°'` i Account Number:
Amount Budgeted: 603-9972
$ 89,994 Original Fee
$ 93,054 Amendment Name of Funds:
$183,048 Total Transit (TDA): 603-400-9032
Attachments to Agenda Packet Item:
1. DKS Revised Scope of Services
2. Resolution
3. SPARC & CBAC Minutes & Staff Response to Comments
4. Various Plan Views of Project
Summary Statement:
On September 24, 2001, the Petaluma City Council awarded a design contract to the firm of DKS for the
Petaluma Transit Mall. The design cost was $89,994, out of a total project cost of $1,678,324. As the
project design has been reviewed, the scope of services has expanded. In order to complete the design
phase this spring, $93,054 in additional funding is required, which can be provided from the City's TDA
account.
Included in the revised scope is Sonoma County Transit's request for a traffic signal to be placed at the
intersection of E. Washington and Copeland Streets, so that buses can safely cross the intersection. The
Central Petaluma Specific Plan provides for a roundabout at this intersection; and its feasibility and
desirability are currently being studied. However, since Sonoma County urgently needs to complete the
Transit Mall project this summer, they have asked to install interim traffic signal improvements at this
intersection until such time that the roundabout is designed and constructed.
i
The County is willing to incur the costs of the traffic signal installation as part of the project. City and
County staffs are recommending that the City Council authorize -the Petaluma Transit Mall design to
include this traffic signal, which can be relocated later, if and when a roundabout is installed.
Therefore, the City Council's approval of the attached resolution is requested to amend the agreement for
services with DKS, including an additional appropriation of $93,054; and authorize the project design to
include the interim .placement of a traffic signal at the intersection of E. Washington and Copeland
Streets.
o.
roJhcil Prioritv: THIS AGENDA_ ITEM IS CONSIDERED TO BE PART OF, OR NECESSARY To, ONE OR
RE OF THE 2001 PRIORITIES ESTABLISHED BY THE CITYCOUNCIL ON JULY 21, 2001.
`�• riority(s)� �_NYA€` ic: y
Recommended City Council Action/Sugeested Motion:
1. Authorize amendment to the agreement for services with DKS to include an amended scope of
services at a cost increase of $93,054; and
2. Authorize inclusion of an interim traffic signal at the corner of East Washington and Copeland Streets,
to be paid by the County.
Reviewed by Finance Director:
LL i s ate*.
Todav's Date:
12/26/02
Rev' kf.. by ornev:
te:
Revision #`Ail $ate.Revised:
AvvroveWhv Citv Manager:
Date:
File Codk: transitDKS Amendment
i
CITE' OF PE')rALUMA, CALIFORNIA
JANUARY 27, 2003
AGENDA REPORT
FOR
DISCUSSION AND ACTION APPROVING A RESOLUTION AMENDING AN
AGREEMENT FOR _DESIGN SERVICES WITH.DKS FOR THE PETALUMA
TRANSIT MALL AND PROVIDING AUTHORIZATION REGARDING
CIRCULATION IMPROVEMENTS AT THE INTERSECTION OF E. WASHINGTON
AND COPELAND STREETS
1. EXECUTIVE SUMMARY:
On September ,2-4, 2001, the, Petaluma City Council. awarded a design .contract to
the firm of DKS for the Petaluma Transit Mall. The design cost was $89,994, out
of a total project cost of $1,678,324. As the project design has been reviewed, the
scope of services has expanded. In order to complete the design phase this spring,
$93,054 in additional funding is required, which can be provided from the City's
TDA account.
Included in the revised scope is Sonoma County Transit's request for a traffic
signal to be placed at the -intersection of E. Washington and Copeland Streets, so
that buses can safely cross the intersection. The Central Petaluma Specific Plan
provides fora roundabout,;at this intersection; and, its feasibility and desirability
are currently being' studied. However, since Sonoma County urgently needs to
complete the Transit Mall project this summer, they ,have asked to install interim
traffic signal improvements .at this intersection until such time that the roundabout
is designed and constructed.
The County is willing to incur the costs of the traffic signal installation as part of
the project. City and County staffs are recommending that the City Council
authorize. the .Petaluma Transit Mall design to include this traffic signal, which
can be relocated later, if and when a roundabout -is installed.
Therefore, the 'City Council's approval of the attached resolution is requested to
amend the agreement for services with DKS, including an additional
appropriation of $93,054; and authorize the project design to include the interim
placement of a traffic signal at the intersection of E. Washington and Copeland
Streets.
2. BACKGROUND:
Project Policy Direction
On May 22, 2000, the Petaluma .City Council adopted a Resolution to proceed
with the creation of the Petaluma Transit Mall on Copeland. Street. The Council
adopted Option C, Phase 1. Please note that the Northwestern Pacific Railroad
depot site is :divided down the center by a. pedestrian or auto view .corridor into
two development sites of 1.5 acres" and 1.6 acres (attached).
On September 24, 2001, the Petaluma City Council adopted a Resolution
awarding the design contract, to DKS Associates, Oakland, California. At its
meeting, the Council' gave direction for staff .to bring a prepared design to
preliminary SPARC and then back to Council for review and approval.
Project Review Process
On March 14, 2002, the SPARC Committee reviewed a design and was generally
supportive of the project and its design. However, SPARC made some
recommendations that need to be addressed.
On May 8, a meeting was held with the Petaluma Citizens Bicycle -and Pedestrian
Advisory Committee (PCBPAC). The committee was also generally in favor of
the Transit Mall Project, and also had some recommendations that need to be
addressed.
Please see Attachment 3 to review the SPARC Minutes and, the staff response to
SPARC and PCBPAC recommendations. (Please note that. the entire project is
being constructed within the City's 58' •right-of-way, 10' of which is sidewall� on
the east (Depot) side of Copeland'Street.
DKS Revised Scope, of Services
As the Mal'l's project has levolved, through the review process, and as a result of
various City requirements, the scope of work,must also expand. Therefore, DKS
has p"roposed.that several additional elements be included as follows:
® SiQual Desiml at E. W'ashinaoD and Copeland. 'The consultant team will
prepare a design for a fully activated traffic signal. to be installed at E.
Washington and Copeland Streets,, until such time that a. roundabout meets
criteria for that intersection.
• Meetings with Staff and Presentation to Citv Council
■ Amendments to Concept Plan." The: architect will provide design for
decorative fence and freestanding project ID sign (approxirnafely 15 feet high)
for each end of the Transit Mall.
® Supplemental Construction Documents for Art Wall and ID Sip-n. Develop
supplemental documents for anew art wal'l,.freestanding tall project ID sign.
® Construction Services. Answer questions during bidding and construction,
including four site visits.
® SUDDlemental SPARC Meetinas and Alternative Assessment. Up to three
additional meetings with SPARC, if needed, and preparation of concept plans
for additional alternatives.
• Memorandum Addressina Existine Bus Lavover at 4th and C Streets.
■ Addendum to the Central Petaluma Specific Plan. The amendment will
address water, storm sewer and sanitary sewer components of the specific
plan.
• Modification of Utilities Consistent with Specific Plan Addendum.
Underground utility upgrades for water and sewer.
® Roundabout Feasibilitv. Roundabout will be evaluated from a traffic
management capability.
Circulation Improvements
The Petaluma Transit Mall is designed to accommodate bus operations. Sonoma
County Transit is funding the construction portion of the project and has
stipulated that their buses need a traffic control device at the comer of Copeland
and East Washington Streets. They prefer a traffic signal. However, as the draft
Central Petaluma Specific Plan calls for a roundabout, Sonoma County is willing
to consider it as long as there is scientific data to support its feasibility. To this
end, the City has engaged ,a traffic engineer to study this issue. In the meantime,
Sonoma County is desirous of aggressively, moving forward on construction and
intends to be under construction this summer. They propose to put in a traffic
signal at their expense as an interim measure. Once the Central Petaluma Specific
Plan is approved and there is science to support the 4easibility of a roundabout,
the City can move the signal and build the roundabout. The County has stressed
the need to complete the project this summer.
Therefore, this is to request the Council's support in proceeding with the project
and the construction of an.interim traffic signal.
ALTERNATIVES:
A. Authorize Amendment to DKS Agreement & Authorize Interim Traffic
Signal: Under this option, the DKS agreement for services is amended and
the design for an interim traffic signal is authorized. If or when the feasibility
and desirability of a roundabout is established, the traffic signal would be
replaced. This would allow the project to be under construction this summer.
B. Authorize Amendment to DKS Agreement & Defer Authorization for
Interim Traffic wSignal: Under this option, DKS proceeds with project
design, but would defer consideration of an interim traffic signal. This would
likely delay the completion of the project until next year. Construction costs
will likely increase.
4. FINANCIAL IMPACTS:
The overall project is funded as follows:
$ ' 256,302
AB 434
$ 996,774
FTA 3 `
$ 3501,000
FTA 9
$ 40,000
Section IB
$ 165,00.0.
TDA. CLocaLMatchl
$ 1;808,076
Total
The prof ect cost is as follows:
$ 1,678,324 Project Cost
$ 91,054 Proiect Amendment Cost
$ 1,771,378 Total
By amending the DKS Agreement,., the project cost will increase $93,054. It is
recommended that the City'& TDA funds cover the costs of the amendment.
5. CONCLUSION:
Additional design consulting services are required to complete the Petaluma
Transit Mall engineering and, design phase.' By authorizing the amendment to an
agreement for services with DKS, ,project design can be completed this ,spring. A
major design issue is pending concerning traffic control at the corner of East
Washington and Copeland'Streets.
Sonoma County Transit is paying for the construction portion of'the project, and
has asked that a traffic signal be placed at the intersection so that buses can safely
cross the intersection. The Central Petaluma Specific Plan provides for a
roundabout at this intersection, and the, :feasibility and design requirement. of the
roundabout are currently -being ;stud'ied.. Sonoma County urgently needs to
complete the tproj ect this summer, and, has asked to install a traffic signal at the
intersection until a roundabout is approved.
The County is willing_ Ito incur the costs of the installation as part of the project.
The City and County staffs are recommending that the City Council authorize the
design to include a. traffic signal, which can be relocated later at such time that a
roundabout is installed.
OUTCOMES "OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY
SUCCESSOR COMPLETION::
The Consultant completes the design for the Transit Mall by April 2603 and
construction begins during the summer of 2003.
RECOMMENDATION:
(1) Authorize amendment to the agreement for services witli.DKS to include an
amended scope of services at a cost of $93,054; and
(2) Authorize inclusion of aninterim traffic signal at the comer of East
Washington and Copeland Streets, to be paid by the County.
Attachment 1
DKS Revised Scope of Services
There are revised items that have been identified. as out of scope that the City desires to
have added to the base contract. They are:
Signal Design at E. Washington and Coneland. The consultant team Will prepare
a design for a fully.activated traffic signal at E. Washington Street and Copeland
Street until such time that a roundabout meets criteria for that intersection.
Meetings with Staff and Presentation to City Council
Amendments to Concept,Plan. The architect will provide design for decorative
fence and freestanding project ID sign (approximately 15 feet high) for each end
of Transit Mall.
Supplemental Construction Documents for Art Wall and ID Sign. Develop
supplemental documents for a new art wall, freestanding tall project ID sign.
Construction Services: Answer questions during bidding and construction,
including four site visits.
Supplemental SPARC Meetings and Alternative Assessment. Up to three
additional meetings with SPARC, if needed, and preparation of concept plans for
additional alternatives.
Memorandum Addressing Existing Bus Layover at 4tb Street and "C" Street.
Addendum to the Central Petaluma Specific Plan., The amendment will address
water, storm sewer and sanitary sewer components of the specific plan.
Modification of Utilities Consistent with Specific Plan Addendum. Underground
utility upgrades for water and sewer.
Roundabout Feasibility. Roundabout will be evaluated from a traffic
management capability.
Resolution No.
N.C.-S.
of the City of Petaluma, California
RESOLUTION_ AUTHORIZING THE FOLLOWING:
1. AMENDMENT TO THE AGREEMENT FOR SERVICES WITH DKS TO
INCLUDE AN AMENDED 'SCOPE OF SERVICES AT A COST OF $93,054;
AND
2. INCLUSION OF AN INTERIM. TRAFFIC SIGNAL AT THE CORNER OF
EAST WASHINGTON AND COPELAND STREETS, TO BE PAID BY THE
COUNTY.
Whereas, the Petaluma City Council authorized the design for the Petaluma Transit
Mall on May'22, 2000; and
Whereas, DKS was selected to undertake the engineering and design of the Mall on
September 24, 2001, and
Whereas, a project budget of $1,678,324 was established, for the entire project; and
Whereas, additional City requirements have,necessitated a broadening of the scope
of services provided by DKS at a cost -of $93,054, and
Whereas, the City Council and the County of Sonoma are desirous of completing the
engineering design so that the project can be bid during the spring of 2003; and
Whereas, the County of Sonoma has requested that a traffic signal be placed at the
corner of Copeland and E. Washington Streets in:order to insure a safe crossing for their
buses and is willing to pay the cost of this interim measure until a roundabout can be
installed.
Now therefore be it resolved, that the Petaluma City Council does hereby authorize
the following:
1 The agreement for services with DKS is amended to include an amended
scope of services 'at a cost of $93,054; and
2. The,ptoject design may include an interim traffic signal at the corner of East
Washington and Copeland Streets, to be paid by the County.
Under the power and authority conferred upon this: Council by the Charter of said City.
REFERENCE: Thereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Adjourned) (Special) meeting form
on the ........................
.. day of ......................................................... 20......, by the
followingvote: .......................................
City Attorney
AYES:
NOES:
ABSENT:
ATTEST: .............................
City Cleric
Council File ...................................
Res. No . .................................. N.LS.
...................... :.........................................................................
Mayor
Attachment 3
SPARCLPCBPAC Comments and Staff Response:
1. Restr000m:, The first request by both 'SPARC and PCBPAC was for .the construction
of a restroom facility. This has a significant cost implication. Estimated costs are
about $7.5,000 to build, plus: $80,000 annual maintenance and repair costs. Also, this
Will cause reprioritization of project elements within the current concept design:
There; is also a possibility of developing a future building on the plans; and if there is
a demand in the future, and funding -is available, a restroom -facility could be added at .
that time. It should also be noted that 'the Petaluma Depot will have restrooms
available to the public.
2. Coffee Vendor: There was also a comment by S'PARC to include a coffee vendor on
the Transit Mall site. This, again, would have significant cost implications. Local
coffee merchants in town were contacted and asked if they could or would consider
bringing in a mobile .coffee vendor to meet, demand (if any). This was met with mild
interest, as there is a mobile coffee vendor within 300 feet, operating on Weller
Street.
3. Transit Mall Attendant: There was a request from. both committees for a. fullAime
attendant at the Transit Mall- There are no funds budgeted for this, .and:no support
from other transit agencies, Golden Gate Transit or Sonoma County Transit,
operating at the Mall to provide any cost sharing.
4. Water Fountain and Double Bike Racks: There was also a..request for an
additional public water fountain and bicycle racks, 'An additional water fountain can
be included in the design. Also bicycle racks can be doubled from 4-to 8 racks.
However, it has been the experience of ,other local transit systems ,opperating within
Sonoma County that the water fountains are often vandalized and put out of service
within the first year. Also.,, bicycles in any significant number are typically not left at
a transit ,facility such as this.
Regarding suggestions concerning a restroom facility, a coffee .shop; a In
bicycle parking area with concessions, tickets, and bicycle shop, the project design
team feels that -as the area is developed, the commercial 'vendors will meet the need
for these :amenities, either as conditions of development, or by market conditions.
5. Bike Path: The PCBPAC is requesting a Class 1 bike path parallel to Copeland
Street. The City has just created Class II bike lanes on Lakeville Street that run
parallel to Copeland. It should be noted that a 10'8" wide Class 1 multi -use path
shall be constructed on the west side of the City's right-of-way. SPARC requests
doing as little as possible on the; opposite (west) side of Copeland. This could be a
condition for development of that side of Copeland Street.
6. Seating: PCBPAC recommended installation of scal'loped,seating along the length of
18" high concrete retaining wall. In response to the suggestion, this wall has been
designed to be used as seating.
7. Roundabout: Several suggestions were made concerning provision of pedestrian
access across Weller Street, construction of the roundabout concurrent with the
Transit Mall and a raised crosswalk -at the roundabout. In response, these elements
are outside the scope of the Transit Mall Project and are being considered on a
parallel course as part of the Central Petaluma Specific Plan.
PaesolutiOn No. 00-95 N.C.S. ; I . 20 200I �.
of the City of Petaluma, California
1 1ARECTING STAFF To Go FORWARD WITH. PHAS,II~- =_'1`
2 OF P'ETALUMA TRANSIT 1VIALL
3
4
5
6 WHEREAS. the present transit transfer facility is too small for current activity
7 levels-, and
8 WHEREAS, the City of Petaluma General Plan has identified the need for a new
9 transit transfer facility; and
10 WHEREAS, on December 4; 1989, the City Council accepted the Transit
I 1 Transfer Station Study that recommended the Depot site for that facility; and
12 WHEREAS, Copeland Street is the western boundary of that lot; and
13 WHEREAS, the City of'Petaluma has procured funding for this project, and the
14 funding cycle is fast approaching its expiration dates; and
1S WHEREAS, this project could be completed in two phases: a Copeland Street
) 6 phase, and a depot site phase.
) 7 NOW, THEREFORE, BE IT RESOLVED that the City Council direct staff to
19 go forward with phase one of the Petaluma Transit Mail,
19
20
21
Under the power and authority conferred, upom thin Council by the Charte- of said City.
REFERENCE: I hereby .certify the foregoing Resolution was introduced andadopted by the. Approved n9 t.o
d.......... day of.........May..........2..00.0..............1a8......... b ��
Council of the City -of Petaluma at a (Regular) m
on 4he ..:z.,. 2rL > y the �
following vote:
City Attorney
AYES: Cader-Thompson, Keller, Maguire, Hamil'on, Vice Mayor To-rliatt
Mayor Thompson
Nuys: None
ARSFNT:. He'a,ly
ATTEST: ..........................................................
^,ity Clerk Mayor
1 C'mmeii ............_..,.
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