HomeMy WebLinkAboutAgenda Bill 08.A 01/27/2003a
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CITY OF EETALUMA, CALIFORNIA fl'
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AGENDA LEL.
Agenda Title Introduce'Ordinance.Approving Ground Lease With
Meeting hate:
Cingular Wireless For Antenna At LaCresta Hill
January 27, 2003
Department
Director
Cmitact Person 1
Phone Number
- 707
City Manager
Mike Bierman
Gene Bea -
778 4345
Cost of Proposal None
'Account Number n/a
Amount Budgeted n/a
Name of Fund n/a
Attachments to Agenda Packet Item
1. Ground Lease Agreement
2. Site Plan
Summary Statement
JETelecom Consulting, Inc., has been retained by Cingular Wireless to obtain antenna sites throughout the
Bay Area: They have identified the La Cresta site as a desirable place to install their antenna and
equipment. This site is currently leased for other antennas, including XM Radio and serves as a repeater
site for our local government radio systems. A condition of each agreement is that they may not interfere
with other existing equipment on site. Cingular is proposing a ground lease of five (5) years with two five
(5) year extensions. Initial rent would be $1500 a month, increasing annually by the Bay Area CPI, with a
minimum of 3 % annually. Revenue from this lease will go to the General Fund.
Council Priority THIS AGENDA ITEM IS CONSIDERED To BE PART OF, OR NECESSARY TO, ONE OR
MORE OF THE 2001 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JULY 21, 2001.
Priority(s): N/A
Recommended City Council -Action /Suggested Motion
Recommend introduction of the ground lease as provided.
Reviewed by Finance Director:
Reviewedjkjkf Attorney
e•
Approved by City Manag
�_3 Date:
D te:
Today's Date
Revision # and Date Revised:
File Code:
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Cingular Wireless
0 Agenda'Report
Page 1
CITY OF PETALiJMA, CALIFORNIA
January 27, 2002
AGENDA REPORT'
FOR
Ground Lease for Cingular Wireless Antenna Site
ExECUTIVE'SummARY Cingular Wireless has approached the City desiring a
ground lease for an antenna site at La Cresta Hill. This: site is owned by the City
and contains a water storage tank and various radio equipment, `including antennas
for XM radio, Cellular One and local government radio equipment. Lease of the
area requires an ordinance approving. a ground lease for this specific use.
2. BACKGROUND The City has previously entered into agreements for the
placement of radio antennas and equipment at the La Cresta Hill Tank Site. Local
government radio, equipment is also placed at this location. Cingular Wireless has
approached the City for aground lease to install their antenna, and related
equipment for a period of up to fifteen years. Revenue ;from lease is placed
into the City General Fund for use without restriction. Cingular and the City are
® proposing a monthly rent of $1 5:00, increasing annually by the Bay Area CPI, but
not less than 3% annually.,
Diagrams of the site location and site improvements are attached.
The lease would, of course, be subject to the applicant being able to obtain all
required planning,,and construction permits from the City, including any site
design considerations.
ALTERNATIVES
A. Modify the lease as desired.
B. Deny the ground Tease.
4. FINANCIAL IMPACT&
Revenue;from the lease (initially $18,000 annually) would supplement the
General Fund.
Cingular Wireless
Agenda Bill
Page 3
C ONCLUSION : Subject to obtaining necessary permits, this agreement is
consistent with our other lease agreements and would- have minimal visual impact
on the site. Additionally, revenue from the: lease would enhance.the- General
Fund.
6. OUTC ONES' ORTERFORMA:NCRMEEAsuRE —NmwS THAT 'WILL ]IDENTIFY
S iJCCESS' OR COIVIPI ETIOIV:
Successful completion would be the ,applicant obtaining the required permits and
installing the equipment and making lease payments to the City.
7. RIJCoMMENDATION The "City Attorney has reviewed this lease agreement. Staff
recomnlends that the ordinance authorizing the ground lease be introduced and
approved by the Council, 'subj'ect to review and approval of the�required ,permits.
g: /forms /2001 agenda bill
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srrE NUMBER: SF- 427 -01
SITE NAME: 601 Hayes Lane
COMM UNI CA TIONS , SITE LEASE. AGREEMENT
10 ' . -THIS COMMUNICATIONS SITE LEASE AGREEMENT ( "Lease ") dated, as of December 1, 2002, is
between Pacific Bell Wireless, LLC, a:Nevada limited liability company, d/b /a Cingular Wireless ( "Lessee ") whose
address is 4420 Rosewood Drive, Building 2, 3rd Floor, Pleasanton, California 94588; and the City of Petaluma, a
Municipal Corporation ( "Lessor ") whose address is 11 English Street, P.O. Box 61, Petaluma, California 94953.
The parties hereto agree as follows:
1. Premises Lessor represents that.Lessor owns the real property legally described in Exhibit "A"
commonly known as 601 Hayes, Lane. Petaluma, California 94953 (Assessor's Parcel Number) 008 -490 -04.
Subject to the following terms and conditions, Lessor leases to Lessee that portion of Lessor's property ( "Lessor's
Property ") depicted in Exhibit "B ", including;any applicable easements for access and utilities (the "Premises ").
2. Use. The Premises may be used by Lessee for any lawful activity in connection with the
provisions of mobile /wireless communications services, including Without limitation, the transmission and the
reception of radio communication signals on various frequencies:and the construction, maintenance and operation
of related communications facilities: Lessor agrees, at no expense to, Lessor, to cooperate with Lessee, in making
application for and obtaining all licenses, permits and any and all other= necessary approvals that maybe required
for Lessee's intended use of the Premises.
3. Condition Precedent This Lease is conditioned upon Lessee, or Lessee's obtaining all
governmental licenses, permits and approvals enabling Lessee, or its assigns, to construct and operate
mobile /wireless communications facilities on the Premises.
4.. Term The term of this Lease ( "Term ") shall be Five .(5) years commencing upon a
"Commencement Date" which shall be the earlier of the date of issuance of a local building,permit allowing Lessee
to construct its Lessee's Facilities (as defined below) on the Premises, or July 1, 2003; (the "Outside
Commencement Date ") and terminating on the last day of the month in. which the fifth (5` anniversary of the
Commencement Date occurs. This Lease: maybe extended -for up to two.(2) additional five (5) year terms (each an
Extension Term), and except for Rent, upon the same ternisand conditions as set.forth in this Lease, unless Lessee
notifies Lessor in writing of Lessee's intention not to renew this Lease at least ninety (90) days prior to expiration
of the then current Term or Extension term., provided, however, that monthly Rent for Extension Terms shall be
negotiated by the parties prior to the commencement of any Extension .Term „and upon the failure of the parties to
agree on such monthly Rent, either party may terminate this Lease as of the end of the then current Term or
Extension Term.
5. Rent Upon the Commencement. Date, Lessee shall pay Lessors as rent, the sum of Fifteen
Hundred Dollars ($1,500.00) ( "Rent ") per month with an annual, adjustment upon the anniversary date of the
agreement to increase a minimum of Three (3 9 /o) percent of the rent of;the previous year or equal to the annual
percentage increase in the Bay Area Consumer Price Index, whichever is greater. Rent shall be payable on the 1st
day of each month, in advance, to Lessor at Lessor's address specified at the beginning of this. Lease.
If the Commencement Date is other than the first day of a calendar month, Lessee may pay on
the first day of the Term the prorated Rent for the:remainder of the calendar month in which the Term commences,
and thereafter Lessee shall pay a'full month's 'Rent on the first day of each calendar month, except that payment
shall be prorated for the final fractional month of this Lease if any or if this Lease is terminated before the
expiration'of any month.
6. Improvements; Access
(a) Lessee shall have the right (but not the obligation) at any time ; following the full execution of this
Lease and prior to the Commencement_ Date, to enter the Premises for the purpose of making necessary inspections
and engineering surveys,:(and soil tests where applicable) and other reasonably necessary tests (collectively "Tests ")
to determine the suitability of the Premises for Lessee's Facilities (as defined herein) and for the purpose of
preparing for the construction of Lessee's Facilities. During any Tests or pre - construction work, Lessee will have
• insurance as set forth in Section 12, Insurance Lessee will notify Lessor of any proposed Tests or pre- construction
work and will coordinate the scheduling of same with Lessor. If Lessee determines that the Premises are
unsuitable for Lessee's contemplated use, then Lessee will notify Lessor and this Lease will terminate.
SITE NUMBER: SF -427 -01 SITE NAME: 601 Hayes Lane
(b) Lessee has the right to construct, maintain, install, repair and operate on the Premises radio
communications facilities; including but not, limited to, radio frequency transmitting and receiving .equipment,
batteries utility' lines transmission lines, radio frequency transmitting and receiving antennae and supporting
structures and. improvements ( 'Lessee's Facilities "). In connection therewith, Lessee has the right .to do all work
necessary to: prepare, add, maintain and alter ,the Premises for Lessee's communications operations and to install
utility lines and transmission' lines connecting antennas to transmitters and receivers. Lessee shall have the right
to install an y warning signs on or about the Premises required by federal, state or local. law. All, of Lessee's
construction and installation work shall be performed, at Lessee's sole cost and - expense and in a. ,good and
workmanlike manner. Title to Lessee's Facilities and any equipment placed on the Premises by Lessee shall be
held by Lessee or its ,equipment lessors or assigns" Lessee's Facilities; shall not be considered fixtures. Lessee has
the right to remove any or all of Lessee's,Facilities at its sole expense on or before •the expiration ofthi's Lease or
within sixty (60) days after an early termination of this Lease.
(c) Lessor shall provide Lessee, - Lessee's employees, agents, contractors; subcontractors and assigns
with .access to the .Premises ,twenty -four (24) hours, a day, seven (7) days a week,, at no charge to Lessee: Lessor
represents and warrants is that it has full rights of ingress to and _egress from the Premises; and hereby grants such
rights to; Lessee to the extent required to . construct, maintain, install and operate Lessee's Facilities. on the
Premises, and to remove them therefrom..Lessee "s exercise of such rights shall not cause'undue ;inconvenience to
Lessor or interfere with the quiet use and enjoyment of 'adj3cent premises by other lessees of Lessor.
(d) Lessor shall maintain all access roadways from. the nearest public - roadway to the Premises in a
manner sufficient.to allow reasonable access. Lessor shall be responsible for maintaining and repairing such
roadways, at its sole expense, except for any damage caused by Lessee's use of such roadways:. If Lessee causes
any such damage, it shall promptly repair same.
(e) Lessee shall have the right to. install - utilities at Lessee's expense, and. to improve the .present
utilities on or near the Premises (including, but not limited to 'the installation of emergency back -up power).
Subject to Lessor';s approval of the location, which approval shall not be unreasonably withheld; Lessee shall have
the right to place utilities on (or to bring utilities. across) Lessor's Property in order - to service the Premises and
Lessee's Facilities.' Upon Lessee's request, Lessor shall execute recordable easement(s) evidencing this;right.. •
(f) .Lessee shall' fully and promptly pay for all utilities furnished to the Premises for the use,
operation -and maintenance of- Lessee's Facilities.
(g) Upon the expiration, cancellation or termination of this Lease, Lessee shall surrender the
Premises to Lessor in good,condition; less ordinary and tear.
7. Interference with Communications Lessee's Facilities shall not disturb the communications
configurations equipment and frequency which exist on Lessor's Property on the Commencement Date ( "Pre. -.
existing Communications" ), and Lessee's Facilities shall comply with all non- interference rules of the Federal
Communications.Commission. Lessor ishall not permit the use'of any portion of Lessor's Property in a waywh ch
interferes with the use .of the Premises °described in Paragraphi 2, above. Such interference with. Lessee's
communications: operations shall be deemed'a material breach'by Lessor and, Lessor shall have the responsibility
to promptly terminate said interference. In the event any such interference does not cease' promptly; the parties
acknowledge that continuing tnterference-w ll. cause irreparable injury to Lessee, and therefore, Lessee shall have
(i) the right to;bring to enjoin such interference and (ii) the: right'to ;terminate the Lease immediatelyupon
notice to' Lessor, in addition to any other rights or remedies at law or in equity. Notwithstanding the foregoing,
Pre- existing Communications• operating in the same manner as on the Commencement Date shall not be deemed'
interference. With the exception of .Lessor's uses and the communications configurations, equipment and
frequencies of Lessor , or its lessees; that exist .on Lessor's Property; on the Commencement Date subsequent to the
date of this Lease, Lessor shall not use its Property or permit its lessees, licensees or invitees to use Lessor's
Property for transmission or reception - of communications or signals without the` express prior-written consent of
Lessee, which consent shall not be, unreasonably withheld Lessee's. consent may withheld if `interference with
Lessee's transmissions, receptions; operations, or, use of frequency will result due to such use, whether or not such
interference is with Lessee's frequencies or otherwise.
8.1 Taxes Notwithstanding the foregoing, Lessee shallreimburse Lessor for that portion of any
increase in real property taxes, which isbasedupon,Lessee's improvements tothe Premises. Asa condition 6f •
Lessee's obligation to pay such °tax, increase, Lessor shall provide to Lessee the documentation from the taxing
authority, reasonably acceptableto Lessee, indicating the increase is =due;,to'Lessee's'improvements.
SITE NUMBER: SF- 427 -01
Termination
SITE,NAIXffi: 601 Haves Lane
• (a) This Lease, -in addition to. any other remedieswhich may be pursued in law or in equity,
maybe terminated by either party upon a material default of any covenant, condition, or term hereof by the other
party, which default is not cured within sixty (60)�days of receipt, of written notice =of default. 'This Lease, may be
terminated by Lessee withouf further liability for any :reason or for no reason, provided Lessee delivers written
notice of termination to Lessor prior to the Commencement Date.
(b) This Lease may also be%terminated by Lessee without further liability on thirty (30) days
prior written notice (i) if Lessee is unable to reasonably obtain or maintain, any certificate „license, permit, authority
or approval from any governmental authority; thus,. restricting Lessee from installing, removing, replacing,
maintaining or operating Lessee's Facilities or using the, Premises,, in the manner 'described in Paragraph 2 above;
or (ii) if Lessee determines that the' Premises ;are not appropriate for its operations for economic, environmental or
technological reasons, including without limitation, signal strength, coverage or interference.
10. Destruction of.Premises If Lessee should identify an„alternate location on Lessor's property
which would allow Lessee to reinstitute or contln ue its operations °ori a temporary basis and provided that Lessor
.
determines that it will repair 'the d y
' p � damage, Lessor shall. reasonably cooperate- with Lessee in allowing such a
temporary relocation while the repair wok `is underway, provided that Lessor reserves the right in its sole
discretion to disapprove a proposed temporary” location if it would,materially interfere with Lessor's repair work or
redevelopment plans for Lessor's Property..
11. Condemnation If 'a condemning authority takes all or a portion of Lessor's Property, which in
Lessee's opinion is sufficient to render the Premises unsuitable for Lessee's use, then Lessee may terminate this
Lease as of the date when possession is delivered. to the condemning authority. In any condemnation proceeding
each parry . shall be entitled to make a claim against the condemning authority for just compensation (which for
Lessee shall include, the value of Lessee's Facilities, moving expenses,,prepaid rent_, business dislocation expenses,
bonus value of the lease and any other amounts recoverable under condemnation law). Sale of all or part of the
Premises to a domain shall be treated as with
by a condemning ty.
domain the face of'the exercise . of its power of eminent
P p ower
authori
12. Insuran ce . Lessee shall maintain the following insurance: (I) Commercial General Liability
with limits of $5,000,000.00 per occurrence, covering. Lessee's use, occupancy and operations on the Premises; (2)
Automobile Liability with a combined single limit of $1 per accident; (3) Workers Compensation as
required by law; and (4) Employer's Liability with limits of $1,000,000.00' per occurrence. Each party to this
Lease shall each maintain standard form, property : nsurance ( "All Risk ?' .coverage) equal to at least 90% of the
replacement cost covering their respective property. Each party waives any'rights of recovery against the other for
damages or loss due to hazards covered by their' property insurance and' each party shall require such insurance
policies to contain a waiver of recovery againstthe. other. Lessee shall name Lessor as an additional insured with
respect to the above Commercial General Liability insurance. Lessee shall have' the right to self- insure with
respect to any of the above insurance.
13. Assignment. Lessee may assign this Lease or ,sublease the Premises at any time without
Lessor's consent to (i) any'of Lessee's,: partners or parent firms, (ii) in connection with any financing, loan; securi ty
interest, ,pledge or-, Mortg a g p e , of Lessee's roPm'� Any assignment other shall require Lessor's prior written
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approval which approval shall ,not be unreasonably withheld delayed„ or conditioned. Lessee warrants that any
assignee of Lessee shall meet the financial responsibility requirements of the Federal Communications
Commission. .
14. Lessee's Indemnification of Lessor. Lessee, shall defend, indemnify, hold and' save harmless
` , from ,and' against and all .loss, cost, liability, claims or damages
(incl mclu l din g p reasonable attorne y and s fees and agents, an court costs) incurred or arising by reason of the willful misconduct or
is officers, 'em
negligence of; Lessee, or im,.officers, agents, or employees, arising out of or in connection with Lessee's use of the
Premises pursuant to this Lease.,
15. Title °and Quiet:Enjoyment
SITE NUMBER:. SF -427 -01 SITE NAME: 601 Hayes Lane
(a) Lessor represents and wanants`that it has full right, power, and authority to execute this Lease.
Lessor further warrants that Lessee shall have quiet enjoyment of the Premises during, the. Term of this Lease or
any Renewal Term Lessor hereby_ ;represents and warrants that it: has obtained all necessary approvals and
p o enter into thisMLease and allow Lessee to install and •
operate at ts Lessee's s F cilities on the 'Premis s , enalu� g ss without, limitation; approvals and consents as may be
necessaryfrom other tenants, licensees-and occupants of Lessor's Property..
(b) Lessee has the right to obtain a title report or commitment for a leasehold isle policy from a title
insurance .company. of its choice. If,, in the opinion of Lessee ;such title report shows any defects. of title or any
liens or encumbrances which,, may adversely affect Lessee's use of 'the Premises,_ Lessee shall have the -right to
within forty (46) days' after the date of `this Lease to terminate) this. Lease immediately by 'giving written notice to
Lessor..
16. „ Rebairs Lessee shall not be. required' to make any,repairs 'to the Premises except for ,damages to
the - Premises caused by °Lessee; its employees agents contractors or ,subcontractors.
17: Environmental Lessor represents,, to the best of its1knowledge without the duty of conducting
any .investigations, 'that the Premises have Griot been used for the'.generation, storage, treatment or disposal, of
hazardous materi al s;'hazardous substances or hazardous wastes: In addition, Lessor represents that no hazardous
materials,. hazardous substances, hazardous wastes, pollutants: asbestos, polychlorinated biphenyls (PCBs)
petroleum or other fuels (including crude oil or any'fraction or derivative thereof). :or underground storage -tanks are
located on or near the :Premises. Notwithstanding any other provision of this Lease, Lessee relies upon the
representations stated herein as,a material inducement for entering into this Lease.
18. Miscellaneous
Delivery of notices shall'be in writing and shall <be „given by hand or by certified or registered.ma l,, return
receipt requested, or by reliable °overnight courier and shall;bedelivered.,to Lessee, Attn: Property Manager, with :a
copy to Cingular Wireless, 6100, Atlantic Boulevard Norcross, GA 30071 Attn: Network Real Estate and to
Lessor, Attn: City Manager to the address of the respective party ,.given at the beginning of this Lease, or to the
address specified in the mostrecent'written notice of any change in address..
If Les see. is to pay Renato a payee other than the Lessor, Lessoushall notify Lessee in advance in writing :0
of the:.payee's name and address.
The substantially prevailing party yin' any.legal claim arising hereunder shall be entitled to its reasonable
attorneys,fees and court costs, including appeals, if'any.
Lessor shall. obtain for ;the ,benefit of Lessee a reasonable Non- Disturbance Agreement from the , present,
and any future noitgagee(s) or holder(s) of a deed of trustconfirming1hat Lessee's right to quiet possession of the
Premises during this Lease�shall not berdisturbed,,sojdng as Lessee is not'iri default under this Lease:
If any ,provision of the. Lease is ;invalid or :unenforceable with respect to any party; the remainder of `this
Lease or the' application, of such provision to persons other than those as to whom. it• is held invalid or.
unenforceable, shall not be affected, and each provision of this Lease shall be valid and enforceable to the fullest
extent'permitted bylaw..
Terms and conditions.of this Lease which by'their sense and context.survive "the termination, cancellation
or expiration of this `Lease-will so survive.
This Lease shall'be ; governed under._Cal fornia law, and be binding on;and' 4nure'to the benefit of the
successors and permitted assignees of,the respective parties.
Upon request either party mayseguire that;a_Memorandum,ofLease be recorded confirming the OLease
commencement„ (ii)•expiration,date of the Term, and. (iii) the duration�of any Renewal Terms.
This Lease constitutes' the entire Lease between the parties,, and'-supersedes all understandings offers,
negotiations and other leases concerning the subject matter contained .herein. 'There are no representations or
understandings; of any, kind not 'set forth herein. _ Any amendments;, rhodificat 'ons or waivers' of of the terms
and conditions of this Lease :must be'in writing and executed by both
SITE;NUMBER: SF- 427 -0I
SITE NAME: 6.01 Hayes Lane
IN WITNESS WHEREOF, the parties hereto have executes this agreement the day and year first above
written.
CITY OF PETALUMA APP.LICAN:T CINGULAR WIRELESS LLC
City Clerk
APPROVED AS TO FORM:.
City Attorney
• APPROVED:
City Manager
ATTEST:
its agent
By:
Name:
Title:
Tax ID:
Date:
Department Director
APPROVED:
Risk Manager
APPROVED:
Finance Director
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SITE NUMBER: SITE NAME:
EXHIBIT A
LEGAL DESCRIPTION OF LESSOR'S PROPERTY
Lessor's Property'of which Premises are a part is legally described:as follows: _ •
THIRD TRiAC7
LYING in the City of Petaluma, Township 4 North, Range 7 West, M:
D. B. & M., and being more particularly described as follows:
COMMENCING 'at the southwest comer of Parcel 21, as: described in
Deed dated September 1,, 1959, and recorded in Book 1694 of
Official Records, pages 485.and 486,,Sonoma County Records;
thence South 0 4,6' 40" East, 55.00 feet to a point; thence North
88 ° 19' West., 11,0.00 feet to a point.; thence North ,0 46`' 40
West, 155 O'0,feet to a point; thence South 88° 19'' East, 110.00
feet to the northwest corner of' Parcel 2.1 -; thence from said
point,; South 0 40" East, 100.00 feet to the point of
commencement.
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WITH I'- O'.OF BARBED PARE
NEW B' DIA: POLE 20' -0 "HIGH
WITH NEW CINWLAR, ANTENNA
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NEW CINGULAR U /GCOAX.PULL` -BOX
EXISTING PROPERTY UNE TYP.
NEW CINWLAR —STRUT MWNTED
TELCO INTERCONNECT BOX.
NEW UNISTRUT MOUNTED UTILITY LIGHT
W /UTILITY RECEPTACLE BELOW
NEW U/G TELCO CONDUIT
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TO BE DETERMINED
NEW U/C POWER CONDUIT
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TO BE DETERMINED
NEW CINGULAR 100 AMP SERMCE PANEL
NEW LMU RX UNIT
NEW OMNIDIRECTIONAL ANTENNA
NEW 8 DIA.. POLE. 20' -0" HIGH
WITH NEW CINGULAR PANEL ANTENNA
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