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Home My WebLink AboutAgenda Bill 07.A 02/03/2003CITY'OF PETALUMA, CALIFORNIA AGENDA BILL Agenda Title: ;Resolution Approving the Plans and Specifications and Awarding the Contract for the Property Site Improvements — Water Field Office Sound Wall Project. The Project Involves' Removal of Existing Fencing and Providing and Installing, a Precast. Concrete Sound Wall. F F B 0 1 ?3 Meeting Date: February 3, 2003 Department: Director: Contact Person: `Phone Number: Water Resources and . Michael Bain Steve Simmons 778-4560 Conservation C6st-of Proposal: $109,152 Account Number: 601-400-9797-7112 Amount Budgeted: The FY 02-03 budget is $580,000 (includes Name of Fund: Phase 1 and Phase 2) Water Enterprise Funds Attachments to Agenda Packet Item: ® Exhibit A —Project Vicinity Map ® Resolution awarding the contract Summary Statement: Development of a new Water Field Office to support operations :and maintenance of the City's water utilities is being conducted in two phases. This first phase involves removal of the existing wood fencing and providing and installing a precast concrete sound wall to secure an&screen the perimeter of the Water Corporation Yard at 202 North McDowell Boulevard. ' The City received six bids on December 11, 2002 ranging from $81,152 to $106,432.40. Council Priority: THIS AGENDA ITEM IS..CONSIDERED TO BE PART OF, OR NECESSARY TO, ONE OR MORE OF THE 1999-2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30,1999. Priority(s): None Recommended City Council Action/Suggested Motion: City Management recommends the City Council adopt the resolution awarding the contract for construction of the sound`wall to the low bidder, Tri-County, Inc., P.O. Box 3098', 2475 Stockton Street, Napa, CA 94558 for $81,152.00. The work is scheduled to begin March of 2003 and is expected to be completed in 60 calendar days. Reviewed by Finance Director: Todav's Date: b January 16, 2003 Reviewed by City Attorney: Appraveck" City Manager: Date: i/� Date: Revision # and Date Revised: 'File Code: S/CIP/water/9797 Property # Site Imp./Agenda/Award of Contract 2-7-03 ' CITY OF PETALUMA, CALIFORNIA FEBRUARY 3, 2003 AGENDA REPORT FOR PROPERTY ,SITE IMPROV— ENTS WATER FIELD OFFICE SOUND WALL PROJECT 9797 EXECUTIVE SUMMARY: Development of a new Water Field Office to support operations and, maintenance of the City's water utilities'is being conducted in,two phases. This first phase involves removal of the existing wood fencing and providing and installing a precast concrete sound„wall to secure and screen the perimeter of the Water Corporation Yard at 202 North McDowell Boulevard. The City received six bids on December 11, 2002 ranging from $81,152 to $106,432.40. City Management recommends the City Council -adopt the,resolution awarding the contract for construction of the soundwall to the low bidder, Tri-County, Inc., P.O.. Box 3098, 2475 Stockton Street, Napa, CA 94558 for $81,152.00. The work is scheduled to begin March of 2003 and is expected to be completed in 60 calendar days: 2. BACKGROUND: The Department of Water Resources & Conservation's water utilities operations and maintenance personnel are based at the Water Field Office at 202. North McDowell Blvd. This facility also provides storage of vehicles, equipment, spare parts, and the computer equipment that supports the Department's Supervisory Control And Data Acquisition (SCADA) system that monitors the water and flood alert systems. Most of the water parts and equipment are currently stored in temporary.storage containers. This equipment, along with the lockers, storehouse and lunchroom, were formerly located in a storage barn onthe site. The barn was demolished in 2001 after a structural .engineering report determined that it was unsafe for use. The current remaining 1200 square foot office structure was originally constructed in 1961 when there were 10 water operations and maintenance employees. Prior to 2000 the Department was responsible for operations and maintenance of the water system only. Currently there are 27 'employees which not.only provide for the operation and maintenance of the water system but also for the City's stormwater and wastewater collection systems. As the City further develops its stormwater program in support of the EPA's Phase II stormwater rule and return to monthly meter reading, it is anticipated that additional maintenance equipment and field employees -will be necessary. The current facilities are not sufficient to meet the current and anticipated operations and maintenance -needs of the Department. Project 9797-Property Site Improvements includes construction of a new Water Field Office to support operation and maintenance of the City's water utilities. This facility will be constructed under two phases. The first phase includes construction of a soundwall. The second phase is construction of the building. This approach supports continued operation and maintenance of the City's water, sewer and storm drain systems. This current phase (Phase 1) includes the replacement of the dilapidated wood fencing between the five adjoining residences on East Madison:Street as well as securing the back and. side perimeters of the City's Water Corporation. Yard from Lucchesi Park. The wood fencing does not provide adequate security for this facility. CSW/Stuber—Stroeh prepared the plans and specifications for the sound wall and a City Building Permit has been issued for this work. The five neighboring property owners were contacted individually and a standard mailing to all properties within 500 feet of the project was done. This portion of the overall project is necessary to provide security and screening prior to the next phase of the project. When the sound wall is completed, trailers will be, moved into this secured area for the operations and maintenance staff. Once the staff has been temporarily relocated into the trailers, work on Phase 2 can begin. The building phase (Phase 2) will include the demolition of existing structures and the construction of new offices and shop facilities. The new facility design is presently at the SPARC review stage. Construction of this facility is scheduled to begin this summer. The following is the "summary of the bids: NAME -OF BIDDER BID AMOUNT Tri-County, Inc., Napa, CA $81,152.00 North Bay Construction, Petaluma, CA $90,240.00 Pat Nelson Construction, Inc., Petaluma, CA $91,365.00 Arnold Construction Co., Fulton, CA $94,257.00 Sonoma Engineering,, Inc., Santa Rosa, CA $100,503.20 J. A. Gonsalves &'Son Construction, Napa, CA $106,432.40 The apparent low bidder, Tri-County, Inc., has constructed similar projects for the City of Santa Rosa, -the City -of Novato and -the City of Napa. When contacted by the Department of Water Resources & Conservation, each of these agencies gave Tri-County, Inc. a.positive review. ALTERNATIVES: 1. Approve the plans and specifications and award the contract to the low bidder. 2. Award the contract to the second low bidder. 3. Reject all bids and re -advertise. 2 4. - FINANCIAL IMPACTS: The following is the breakdown of the estimated costs of this phase of the project: CONSTRUCTION CONTRACT (LOW BID) $81,152.00 ENGINEERING 5,000.00 ADMINISTRATION/INSPECTION/GEO-TECHNICAL TESTING 11,000.00 PROJECT CONTINGENCY - - - --1-2,000.00 ESTIMATED TOTAL COST: S109.152.00 The estimated total cost, including construction, inspection, administration, testing and project contingency is $109,152. This project is the first phase of Project 9797 — Property Site Improvements, which is part of'the 5-Year Capital Improvement Program. The fiscal year 2002- 2003 budget is $580,000 (this includes funding for Phase 2 of the project). 5. CONCLUSION: Following the award, the contractor will enter into a contract with the City and submit the required contract documents, bonds, and insurance. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Completion of sound wall installation. 7. RECOMMENDATION: City Management recommends the City Council -adopt the resolution awarding the contract for construction of the sound wall to the low bidder, Tri-County, Inc.,, P.O. Box 3098, 2475 Stockton Street, Napa, CA 94558 for $81,152.00. 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WHEREAS, construction of the soundwall is the first phase of Project 9797 — Property Site Improvements, which is included'in the Water CIP; WHEREAS, six responsive bids were received and after review staff recommends award to the low bidder; and, NOW BE IT RESOLVED by the City Council of the City of Petaluma that 1. The plans and specifications for the above -mentioned project are hereby approved; 2. The low bid is accepted; 3. The contract ishereby awarded to Tri-County Incorporated, P.O. Box 3098, 2475 Stockton Street, Napa, CA 94558"for removal of existing fence and provide and install precast concrete soundwall. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract with Tri-County, Inc. subject to the review and approval of all contract documents, insurance certificates and bonds by the City Attorney. S/CIP/Water/9797 Property Site Imp./Agenda/Award of Contract 2-3-03