HomeMy WebLinkAboutAgenda Bill 16.A 02/03/2003i
CITY OF.PETALUMA, CALIFORNIA
AGENDA $ILL
Agenda Title Review and Possible , Direction `Regarding City
Meeting Date:
Council Rules, Policies, and Procedures
February'.3, 2003
Department
Director
Contact Person
Phone Number
City Attorney
Richard Rudnansky
Richard Rudnansky
778 -4362
Cost of Proposal -0-
Account Number N/A
Amount Bu'd'geted N/A
Name of Fund N/A
Attachments to Agenda Packet Item
City Council Rules, Policies and Procedures
Summary Statement
On January 28, 2002, the City Council adopted the Petaluma. Council Rules, Policies and Procedures
(which were subsequently amended on April..l, 2002), which are attached. Section IX(E) states:
"The City Council shall review and modify, if appropriate, the City Council Rules at least
on a yearly basis."
Although there was a minor amendment to the Rules in April 2002, the last complete. review and overall
discussion of the Rules were at the adoption of the current Rules in January 2002.
Therefore, based on Section IX(E) the Council Rules, Policies and Procedures are provided to the City
Council for review, discussion, and possible direction.
Council Priority THIS AGENDA ITEM IS CONSIDERED TO BE PART OF, OR NECESSARY TO, ONE OR
MORE OF THE 2001 PRIORITIES ESTABLISHED BY THE CITY COUNCILON JULY 21, 2001.
Priority(ies): N/A
Recommended City Council Action /Suggested Motion
Discuss and provide direction to °staff regarding any amendments to the current City Council Rules, Policies
and Procedures ,the Council wishes: to explore.
Reviewed by Finance Director:
Revi . ', ; ornev.:
A r y City Manager:
Date:
D
Today's Date
December 18, 2002
Revision # and Date Revised:
`#
File Code:
1/15/03 (MO
'CITY OF PETALUMA, CALIFORNIA
FEBRUARY 3, 2003
AGENDA REPORT
FOR
REVIEw AND POSSIBLE DIRECTION REGARDING
CITYCOUNCIL RULES', POLICIES AND PROCEDURES
1. EXECUTIVE SUMMARY On January 28, 2002, the City Council adopted the Petaluma
City Council Rules, Policies and Procedures (which were subsequently amended on April
1, 2002), which are attached., Section IX(E) states:
"The City Council shall review and modify, if appropriate, the City
Council Rules at`least on a yearly basis.
Although there was a °minor amendment to the Rules in. April 2002, the last complete
review and overall discussion of the Rules were at the adoption of the current Rules in
January 2002.
2. BACKGROUND On January.28, 2002, the City Council, after almost a year of discussion
and debate, adopted the: first overall modification to the City Council Rules, Policies and
Procedures. A copy of that document, which includes a minor amendment which
occurred in April 2002, is attached.
These Rules were the result of 'a workshop and several meetings of the City Council.
Section IX(E) provides that the City. Council shall review and modify, if appropriate, the
City Council Rules at least on a yearly basis. Therefore, this document is brought
forward for discussion review, and possible direction.
3. ALTERNATIVES The City Council will continue to use the current Council Rules,
Policies and Procedures.
4. FINANCIAL IMPACTS Unknown.
5. CONCLUSION Review City Council Rules, Policies and Procedures.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
7. REcoM'MENDATION The Council, pursuant to Section IX(E) of the City Council Rules,
Policies and Procedures should review, discuss, and provide direction to staff for any
amendments to the Rules the Council feels may be appropriate.
report 1/15/03 (fmk)
Pjr-.j I ALUMA CITY COUNCIL
Adopted: January 28, 2002
Amended: April 1, 2002
TABLE OF CONTENTS
� y�EEI1N(jS.--=-,.+-'=`--.`---.--..__._^_^
l
A.
'`-~_--=`.-=^---_---------------~.'
` l
B.
—^-----'-=—'-----------~--------'
I
I C. Adjourned ------'-------------------------.
D.
i ___.—___,____._~___
,�,,_,_______.__. �
E.
Locat ......... 3
Quorum --'----------------`----~'-------------''
] F.
G.
P i by Teleconferenc ..............................................................................
�
H.
Study Session -.--.--.'----'----~--.---------,---------
4
Ii. AJGEN���\---'--`---.�—.--------~—^---,'—'-------------
4
A.
.^,---
-
-4
�
4 l� -------''--------'�
2. rn f Draft Agenda ,,—^_.-----.--..—
.
3. M I o hx Approved Draft Agenda .......... 5
4 . Items for Future Agendas --_—.
B .
Order of Business -----__^_______._____~___________..
5
Agenda -(�8n¢D�s—'--------^-----``,'—^=—~----------'
� C..
D.
.'
- '-------`----'--''-''�`'`'-------------'
�
E.
Matters Noi on the
.—.—.----.—.--'-------___6
F.
�
Minutes —`__._
7
l' Minutes ......................................................
..................................... /
2 . Readi of ----------------------------.
3 . for the ..—.------.--.-----.----.---.7
4. Audio an�\ Recordingsof
Meetings ...................................................
7
H7. PUBLIC PARTICIPATION AT COUNCIL MEETINGS .................................................. 8
�
A. Public .. `—._--_______^,~________________
B . Card .......... ................................................................ 9
�
C. Time Limitations ,,=------'—'--'------'------------'
I . Poblin Comment — '.—'~_~
2. Public Comment 0n ' ' Ttemo .......................................................... 4
D . Manner of Addressing Council ............................... =' ............................................... 9
T 10 IV. Z/����-� �� -----~----~-----~^'---------'_--'--�
l0
A. . Getting �1e]�lo0r .............................................. _,__.._',__________..
� l�
B. Interruptions ~...~—'--.----..---~.—.--~...".—....---.---.
��
C. P0intO0f(lrder__^________-----._^_--.__._______
��
D. Point of Personal PIIYl��ge—.--._—_,_~,,__—~.~________..__..
E. 7)dc«rnm, and Order - Council and City Staff ........................................................ l0
}�
F. Tloc0nz�� and {}rde7-�Uz(ieoCn---._---------..--_—_______
G. Enforcement of Order and Decorum ......................... ............................................. ll
H. Failure t0 Obey Rules of Order ............................................................................... ll
1
V. OFFICERS. AN '------------'----------------..11
A .
Presiding Offi .................................................................................................... ll
I . Designation .,,-----------------.--'-- �
2' Duties 81 __^____._.',,_, ^,____..12
]. Right of Appeal, for Presiding Officer Ruling ............................................ 1 �
B .
\/�e ----------`^~'-------'---------.^,
- C.
City ---.------_----------_----,+—__.=^.—l2
Zl _—A1teodarIc.o
.......... ..---,—_-------'-.--"+``.`-,—=_~_,.^",��a�.."-`
E .
Seating Arrangement ___,_,____________~.."' °=,`_______13
\/T ........................... ...................................................................................... }]
A .
M0tionO.................................................................................................. ............... T]
}. - Gener ... .............................................................................. }3
2 . Precedence of Motions .. ............................................................. ................. l4
3 ]�8z�no�8r Motions 9nrn
. Purpose, Criteria .------..,..^=.—`^-.----.l4
B .
Ordinances .. ... ................................... ...................................
l8
[ Introduction ......................................................................................... ......... l8
2 . Adoption ---------.`------'----'----^'~,--.—l8
3. Withdrawal of Motion —'—.----^-------^^.^------,
C .
Resolutions ......................... =—..................................................................... ....
l8
l . Adoption --------.--,-----------^'^-------'l8
2. Withdrawal of Resolution ~_,—'--.-----~—.-----__'—_l8
D.
�
� �
V0tozg-..—.-^--------_'.~----------~-----._--_—,l,8
E E .
� Tl� �
--------'---'—`'----^^--,---
.l9
�'
.
f�rl��o � '
�1Vt� 0o O�o� �cratD�n'-^.----.—.------...^=`^-..^--,__,_,,l9�
VTl APPOINTMENTS i8NTMEN1�S.---------._—._._.._�..'-----_—.__',_____.20
A.
.
1)o1�utn}n--_----.----.—.—..—..-------.—_-----.
20
} Commission ----------.--------------__...'```-20
7 ---'—'~--~—_------'—_=^----._..
3' Recommendation ....
20
4 . Representative .... .............................................................................. ....
20
B .
����[oo � �
zzoo ....................... .....................................................................
2U
[,
Council member Appointments and Recommendati ---.`.--_-------20
D .
onnoil -',— ....... ................
2l
E.
Cooncil er Participation �1 /�ct�iƒ�s----.------_.,..2l
F .
^=`------'-----------------__.,...._2}
G .
Procedure ..........................................................
........... .--.-7l
L Notification ............. _____�2}
�
2. Interest ......................................... ....... ,............................... =—..--.'2T
3 . Term ._---.-,^,—..'.—.-----.~--.—.---..-- .......
71
4. Council Reorganization and Confirmation of Appointments ......... ............
29
5. County ond gi -..—'------..------.,_.
�
22
H.
[ouDod Appointees ShallReport to the Council ------.—_._.^,—~__''27
l
Council Direction 'f0Their . ................................. .......................... 22
J.
Attendance of City Representativeat County 0[ Regional Agencies ...................
22
K
Project or Topic-Specific :---------``-... ..`~-=_'.'~-23
][
11
�
\7TTT —` ....... .......... '` ............................................ ~ .........................................
23
A.
Application and Definition ... .................................................................. .................
23
B .
Rights of Interested Persons ........................ ....... ' .......................................... .......
23
C.
Pr8SeD18�0o Df[�,idence ........................................................ . .................................
24
}. O ral ' Ev ...............................................................................................
24
2 . Exhibits and Documents ..... ,= ...................................................................
24
3. Commun and Petitions ........................ ....... ................................
24
Stuff -,_.
5 . —.^—'—.--^----,---~---------.
24
6. Admissible Evidence ................... ..............................................................
24
D.
Evideoco(lzdsi]e1he Hear � -----------.------.---------.
24
E .
Continuances ................. .........................................................................................
24
F .
T}ooi8i8u _' ..........................................................................................
G .
Record of ^'=^` ........................................................................................
25
IX. MTS `=`--,,,_`,---------'_.—..._._----.—_----25
A .
`° ... .................................................................................................
25
B.
Temporary Change ot Rules ------------.--------------25
C .
A Non-observance f Rule ......................................................................................
25
D .
Rules ............................................................. .................................
26
E.
Review Of 11(uleS—..------.--.-------.-------.
��
F.
Use ofCity Letterhead ..............
ill
CITY COUNCIL RULES, POLICIES & PROCEDURES
I. MEETINGS.
A. Regular Meetings The City Council shall hold regular meetings on the first and
third Mondays of the month at 3:00 PM unless there is a, need fora closed session
which in such case may commence at 100 PM. Whenever the date 'fixed for any
regular meeting of °the Council' "falls" upon° a`date des gnatbil - as a holiday sucli
meeting will be held at -the same hour on the next succeeding Monday not a
holiday. New agenda items will not be started after 10:30 PM without a majority
vote of those Council members present. Matters not completed by 11;00 PM will
be continued to the next adjourned or regular meeting, unless a majority of
Council members present at the meeting votes to continue the matter past 11:00
PM.
B. Special_ Meetings Special meetings may be ordered at any time b the Mayor
whenever in his /her opinion'the public business may require or upon the written
request of any majority of all.the members of the Council. Whenever a special
meeting shall be called, written notice of such meeting shall be delivered
personally or by mail by the City Clerk to each member of the Council and to
each local newspaper of general circulation and radio /television station requesting
notice in writing. Such notice must be .delivered at least 24 hours before the time
of such meeting as specified in the notice. The written notice may be dispensed
with as to any Council member who, at or prior to the time the meeting convenes,
files with the City Clerk a written waiver of notice. The waiver may be given by
telegram. The written notice may also be dispensed with as to any member who
is actually present at the meeting at the time it convenes. The call and notice shall
be posted at least 24 hours prior to the special meeting at Petaluma City Hall in a
location that is freely accessible to members of the public. The notice shall
specify the' time and place of the special meeting and the business to be
transacted. Business not in the notice shall not be considered at such meeting.
C. Adjourned Meetings The City Council may adjourn any regular adjourned
regular, :special or adjourned special meeting to a time and place specified in the
order of adjournment. Less than a quorum may so adjourn from time to time. If
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all members are absent from any regular or adjourned "regular meeting the clerk or
secretary of the legislative body may declare the meeting adjourned to a stated
time and place and :he /`she shall cause a written notice of the adjournment to be
given in the same manner as provided in Government. Code section 54956 for
special meetings, unless- such notice is, waived as provided for special meetings.
...._:_.....- A.copy.of the_order_.or.notice _ of adjournment shall .be- conspicuously __postedoneorr._._.__,.. -_._.� .
near the door of the place where the regular, adjourned regular, special or
adjourned special meeting was held within 24 hours after the time of the
adjournment. When a regular or adjourned regular meeting is adjourned as
provided in 'thi's section, the resulting adjourned regular meeting is a regular
meeting for all ;purposes. When an order of adjournment of any meeting fails to
state the hour at which the adjourned meeting is to be held, it shall be held at the
hour specified for regular meetings by ordinance, resolution, bylaw, or other rule.
D. Emergency. Meetings In the case of an emergency situation involving matters
upon which prompt action is necessary due to the disruption or threatened
disruption of�public facilities, the City Council may hold an emergency meeting
without complying with either the 24 -hour notice requirement or the 24-hour
posting requirement of section I(B) of these rules, or both of the notice and
posting requirements .
For purposes of this section, "emergency situation" means any of the following:
1. Work 'stoppage or, other activity which severely impairs public health,
safety, or both, as determined by a majority of the members of the City
Council.
2. Crippling disaster which severely impairs public health, safety, or both, as
determined by a majorityof the members of the City Council.
3. Any other event or occurrence which may be specified as an emergency
situation by Government Code section 54956.5, as amended from time to
tune.
However, each local newspaper of general circulation and radio or television
station which. has requested notice of special meetings pursuant to section I(B)
shall be notified by the Council's. Presiding Officer, or his or her designee, one
I
hour prior to the emergency meeting by telephone and all .telephone numbers
provided in the most recent request of such newspaper or station for notification
of special meetings shall be exhausted. In the event that telephone services are
not fimctioning, the notice requirements of this section shall be deemed waived,
and the City Council, or its designee, shall notify those newspapers radio stations,
- ° . - '"ot-`television - 'of' 'the °-fact of °the-holding •-of =the emergency meetings; the
purpose of the meeting, and any action taken at the meeting as soon after the
meeting as possible.
Notwithstanding Government Code section 54957, the City Council .shall not
meet in closed session during a meeting called pursuant to this section,
All special meeting requirements, as prescribed by section I(B) shall be applicable
to a meeting called pursuant to this section, with the exception of the 24 -hour
notice requirement.
The. minutes of a meeting called pursuant to this section, a list of persons, who the
City Council's Presiding Officer, or the City Council's designee, notified or
attempted to notify, a copy of the rollcall vote, and any actions taken at the
meeting.shall be posted for a minimum of (10) days it a public place as soon
after the meeting as possible.
E. Location All regular, adjourned regular, special, and emergency meetings, shall
be held in Petaluma City Hall except when set in a different place within, the
boundaries of the City of Petaluma, at the Mayor's direction or by majority vote
of the Council, provided that such, meetings may be. conducted outside of the
boundaries of the City in those instances allowed by Ralph M. Brown Act.
F. Quorum: A majority of the members of the Council shall constitute a quorum for
the transaction of business, but a lesser number than a. quorum may adjourn from
time 'to time.
G. Participation by Teleconference Council members may participate in Council
meetings by teleconference, provided 'that the Ralph M. Brown Act and other
applicable provisions of state law are complied with, and that any Council
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members participating by teleconference be at leash fifty (50) miles outside the
Petaluma city limits.
H. Study Session The Council may from time to time meet in study sessions open
to the public and news media, the time and place to be designated by the Mayor or
a majority of the Council members. Notice of study sessions shall be provided
- -- - - - -- - -- and agendas posted -as required- by- the•-BrownWAct -for- any- -- such -- -study session.:.----
Study sessions, shall be devoted to the exchange of information deemed essential
before a regular council meeting. No formal vote or official action shall be taken
at study sessions, but members of the Council in attendance shall be entitled to
express their opinions of any matter under discussion; providing, however, that
nothing in this section shall prevent a polling of the Council or the taking of any
informal vote or consensus in any matter under discussion. The participation of
the public in such sessions shall be within the discretion of the Presiding Officer
and subject to Council concurrence and compliance with the Brown Act. Study
sessions need not be so designated, but may be called idea sessions, information
sessions, workshops, etc.
II. AGENDA.
A. Agenda
1. Preparation of Draft Agenda A draft agenda shall be prepared by the City
Manager for each regular meeting containing the time of commencement
of the-meeting, the specific items of business to be transacted and the
order thereof: The City Manager (a) may place items on the draft agenda
for discussion.and/or action; (b) shall place an item;on the draft agenda for
discussion only if requested in writing by any Council member; or (c)
shall place an item on the draft agenda for discussion and/or action if
requested by the Mayor in writing. For purposes of this paragraph 2(A),
"writing" includes e- mail..
2. Approval of Draft Agenda Said draft regular meeting agenda shall be
presented to the City Council for approval for the date and time specified
at the preceding Council meeting. Approval of those matters placed on
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the draft agenda pursuant to Section II(A)(1) shall be, by three or more
affirmative votes. New agenda items proposed to be added to a draft
agenda under discussion at a City Council meeting may only be added if
such new proposed agenda items are approved for a future agenda by a
majority of'the Council members present.
- - Modifications . to. Approved - Draft' Agenda , After - the` ° `&aft - agenda is '
approved by the City Council and before the posting of said agenda for the
City Council meeting in which the items will be addressed, additional
items shall be placed on said agenda when (a) the City Manager receives a
request by two Council members, either verbally or in writing that an item
be added to the agenda. Items added in this manner will be addressed by
the Council if :a majority of the Council members present at the meeting
votes to address the item; (b) the City Manager determines, with the
concurrence of the City Attorney, that there is a need for that item to. be
placed on the agenda. Items added in this manner shall be addressed by
the -Council at the City Council meeting.
4. Items for Future Agendas Any Council member may request that an item
be placed on a future agenda not yet drafted, to be considered by the City
Manager for inclusion as future agendas are assembled..
B. Order of Business At the time set for each regular meeting, the Mayor shall call
the meeting to order and the business of the Council shall be - taken up for
consideration and disposition in the order set forth. The order of the agenda .shall
be established by the. City .Cleric, who may fix a time for public hearings at a later
time in the meeting than its commencement. With the consent of a majority of the
Council members present; items may be taken out of order.
C. Agenda - Contents The final agenda. shall specify the time and location of the
meeting. The agenda shall specify the time and location of the meeting. The
agenda shall contain, when .required by law or when appropriate, the following
headings:
1. Roll Call of Members.
2. Pledge of Allegiance.
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3. Moment of Silence.
4. Publi'c,Comment-
5. Proclamations.
6. Correspondence.
7. Council Comments and Liaison Reports.
g,-_-..__.v.Agenday hanges Additions; and--Deletions,- - - - - -
9. Special Orders of the Day.
10. Consent Calendar.
11. Public Hearings.
12. Unfinished Business.
13. New Business.
14. Adjourn to Closed Session.
15. Report Out of Closed Session.
16. Approval of Proposed Agenda.
17. Adjourn.
D. Agenda - Posting -At least 72 hours before a regular meeting, the City Clerk shall
post the agenda in - a place accessible to the public at City Hall and on web site.
Whenever possible, staff reports will be made available to the Council, public,
and press one (I)l week before the meeting. Packet inaterials or any supplemental
material shall delivered to Council members on a weekday by 5:30 PM.
E. Matters Not Appearing on the Agenda
1. No action or discussion shall take place on any item not appearing on the
agenda for a regular meeting as posted, unless:,
(a) The City Council determines by majority vote that an emergency
situation exists as described in Section I(D).
(b) The City Council determines by a two- thirds vote of the members
of the City Council present at the meeting, -or, if less than two
thirds of the members are present, an unanimous vote of those
members present, that there is a need to take immediate action and
that the need for action came to the attention of the local agency
subsequent to the agenda being posted.
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(c) The item was included in a posted agenda for a prior meeting held
not more than five (5) calendar days prior to the meeting at which
the item is acted upon and at the prior meeting the item was
continued to the meeting at`which action is being taken.
2. When an item not on an agenda is raised by a member of the public, the
: Council"'rnay'" briefly' respond; may "ask - for - clarif cation, - -
provide a reference to staff or the resources, or request the City Manager
to report back at a subsequent meeting. Furthermore, a member of the
City Council may take action to place a matter of business on a future
agenda as permitted in Section II(A) herein.
F. Minutes The reading of minutes .of the preceding meeting may be dispensed with
unless required on a vote of the majority of the Council members present. If no
objection to the minutes is made, the same will be deemed approved.
1. Summary Minutes Minutes of City Council meetings will be summary
minutes. Summary minutes will include final motions with votes. The
minutes will also reflect the names of public speakers. Council, staff, and
public speakers' discussion and comments may 'be included in . the.
minutes.
2. Reading of Minutes The reading of minutes of the .preceding meeting
may be dispensed with unless required on .a vote of the majority of the
Council members present. If no objection to the minutes is made, the
same will be deemed. approved.
3. Comments for the Record If a Council member or a member of the
public ,desires that a comment be included in the minutes, he or she shall
be responsible for indicating that the 'statement is "for the record" before
making the conithents.
4. Audio and Video. Recordings of Meetings Taped audio and video
recordings of proceedings are maintained bythe City Clerk for a period of
eight years plus the current year. Tapes are available for review at the
City Clerk's office.
G. Consent Calendar Items which are noncontroversial, which have been reviewed
by the Council and staff and which have been - made available to members of the
news media and the public at Council meetings shall be grouped together and
listed under the Consent Calendar. If any .Council member abstains from voting
on any item on the Consent Calendar due to a conflict of interest, or otherwise,
--the -Council - member - shall so state, and the- abstention shall °berecorded - by -' ~ "-
City Clerk. The Council, including the member or members who have abstained
may then vote, provided that for any item in which a member or members have
abstained, it is deemed that such vote shall be recorded as an abstention for that
item. Adoption of the Consent Calendar will be made by one action only of the
Council. The Presiding Officer shall first advise the audience that the Consent
Calendar matters shall be adopted in toto by one action of the Council unless any
Council member has a question on an item. In that event, the Presiding Officer
may defer action on the particular matter or matters and place the same on the
regular agenda, or be considered as individual items on the consent calendar for
consideration in .any order he /she deems appropriate at which time the public will
be given an opportunity to comment on the particular item.
III. PUBLIC PARTICIPATION AT COUNCIL MEETINGS.
A. Public Comment Every , agenda for a regular meeting shall provide an
opportunity :for members of the public to directly address the legislative body on
any item of interest to the public before or during the legislative body's
consideration, of the item, that is within the subject matter jurisdiction of the
legislative body, provided. that no action shall be taken on any item not appearing
on the agenda unless the action is otherwise authorized by Section .II(E) herein.
Every notice for a special meeting shall provide an opportunity for members of
the public to directly address the legislative body concerning any item that has
been described in the notice for the meeting before or during consideration of the
item. No person will be recognized to address the Council during the public
comment portion of the agenda unless he /she is permitted by the Presiding Officer
or, if a member of Council requests the Presiding Officer to permit such person to
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address the Council. If a member of the Council requests the Presiding Officer to
allow a person to address the Council during public comment, the Presiding
Officer shall permit such person to address'the Council.
B. Permission Required/Speaker Card No person other than a member of the
Council or a city official will be permitted to address the Council unless he /she is
introduced orr permitted- by the - Presiding .Officer; - or a member of the Council
requests the Presiding Officer to permit such person to address, the Council.
Persons addressing the- Council shall furnish the City Cleric with. their names and
addresses by way of completing a speaker card.
C. Time Limitations
1. General Public Comment Persons wishing to speak under general public
comment on non- agendizedmatters shall be limited to three (3) minutes.
2. Public Comment on Agendized. Items Persons who address the Council
under specific agenda items will be limited to not less than three (3)
minutes. The primary spokesperson for a group supporting or opposing an
agenda item will be limited to ten (10) minutes. Extensions to these time
limits may be approved;by the presiding officer or three Council members.
Up to two members of the public may elect to cede their time to a third
member of the public, such that a member of the public may have up to
nine (9) minutes to speak, provided'that any member of the public wishing
to cede time to another member of the public under this .:section must be
present at the meeting and shall state for the record that he or she is ceding
his or her time.
D. Manner of Addressing Council Any person desiring to address the Council shall
stand and wait to be recognized by the Presiding Officer. After being recognized,
he /she shall approach the podium, state his/her name and city of residence- or, if
not a resident of a city, the county of residence, for the record, and proceed to
.address the Council. All .remarks and questions shall be addressed to the Council
as a whole and not to any member thereof. No question shall be asked a Council
member or a member of the City staff without first obtaining permission of the
Presiding Officer.
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IV. DEBATE &:.DECORUM.
A. Getting the Floor Every Council member desiring to speak shall first address the
.Presiding Officer, gain recognition by the Presiding Officer, and shall confine
himself/herself to the question under debate.
B. Interniptions -A- Council member; -once -recognized;- shal -1 -- not =be- interrupted when- -
speaking unless called to order by the Presiding Officer, unless a point of order or
personal privilege is raised by another Council member or unless the speaker
chooses to yield to a question by another. Council member. If a Council member,
while speaking, is called to order he /she shall cease speaking until the question of
order is determined; if,determined to be in order, he /she may proceed. Members
of the City staff, after recognition by the Presiding Officer, shall hold the floor
until completion Hof their remarks, or until recognition is withdrawn by the
Presiding Officer,
C. Points of Order The Presiding Officer shall determine all ,points of order subject
to the right of any Council member to appeal to the Council. He /She may request
an opinion of the City Clerk or. City Attorney in making such determination.
Council decision. shall conclusively determine such. question of order.
D. Point of Personal Privilege The right of a Council member to address the
Council of a question of personal privilege shall be limited 'to cases in which
his/her integrity, character, or_motives are questioned, or when the welfare of the
Council is concerned. A Council member raising a point of personal privilege
may interrupt another Council member who has the floor subject only to the
power of the Presiding Officer to call him/her out of order.
E. Decorum and Order - Council and City Staff While the Council is in session, the
Council members; and City staff shall preserve order'and decorum. A member
shall neither, by conversation or otherwise delay or interrupt the proceedings or
the peace of the Council, nor disturb any member while speaking or refuse to
obey the directives of the Presiding Officer.
F. Decorum and Order Audience Public members attending Council meetings
shall observe the same rules of order and decorum applicable to the Council and
10
staff. Any person making disrespectful, impertinent or slanderous remarks, or
who becomes boisterous while addressing the Council or while attending the
Council meeting, shall be removed from the room if the Sergeant -at -Arms is so
directed by the Presiding Officer. Such person may be barred from further.
audience before the Council during that meeting. Unauthorized remarks from the
�audi'ence, stamping of feet; whistles, °yells, and similar' "demonstrations shall�riot be
permitted by the Presiding Officer, who shall direct the Sergeant -at -Arms to
remove such offenders from the room.
G. Enforcement of Order and Decorum The Chief of Police, or member of the
Police Department as he /she may designate, shall be Sergeant -at -Arms at the. City
Council meetings, and 'he /she shall attend meetings when requested by the
Presiding Officer or City Manager". He /She shall be available to respond :to all
:meetings immediately upon call. He /She shall carry out all orders given by the
Presiding Officer of Council for the purpose of maintaining order and decorum at
.the Council meetings. Any Council member may move to require the Presiding
Officer to enforce the rules, and the affirmative vote of a majority of the'Council
members present shall require him/her to do so. .
H. Failure to Obey Rules of Order Rules adopted to expedite-the transaction of the
business of the Council.in.an orderly fashion are deemed to be procedural' only,
and the failure to strictly observe such rules shall not affect the juri "sdiction of the
Council or invalidate any action taken 'at a meeting that is otherwise held in
conformity with law.
V. OFFICERS AND MEMBERS.
A. Presiding. Officer
1. Designation The Presiding Officer of all meetings of the °City Council
shall be the Mayor or, in the Mayor's absence, the Vice Mayor, who may,
for all ceremonial purposes, be called the Vice Mayor of the City, as
provided in Sections 20 and 2`l of the City Charter. The Presiding Officer
may introduce or second and , debate any matter before the Council from
the chair. In the absence of the Mayor and Vice Mayor, the rrieet'ing shall
11
be called to order and chaired, on a temporary basis, by that Council
member present who has served longest on the Council, and he or she
shall perform the duties of the Presiding Officer until either the Mayor or
Vice Mayor appears.
2. Duties of Presiding Officer Decorum and order shall be preserved by the
Presiding -.Officer, Who -will also zall-questions of order, subject to
appeal to the Council. If a member transgresses the rules of the Council,
the Presiding Officer shall, or any member may, call him/her to order, in
which case, upon order of the Presiding Officer, such member shall
relinquish the floor, unless permitted by the Presiding Officer to explain.
The Presiding Officer ,shall control time of individual presentations in
accordance with these rules.
3. Right of Appeal for Presiding Officer Ruling Any member may appeal to
the Council from a ruling of the Presiding Officer. The member making
the appeal may state briefly the reason for same, and the Presiding Officer
may state briefly the basis for the ruling; but, there will be no debate on
the appeal, and no other member may. participate in the discussion. The
Presiding Officer will then put the question, "Will the decision of the chair
be sustained ?" If a majority votes "yes" the ruling of the Presiding Officer
prevails; if otherwise, it is overruled.
B. Vice Mayor The Vice Mayor shall be selected at the first meeting in January and
shall serve for a one -year term. The selection shall be based on seniority. In the
case of newly seated Council members, their seniority shall be established by the
number of votes. received at the time of their election. If a Council member does
not accept the= appointment, the member's name shall go back to the bottom of the
seniority list. No member of the Council shall serve a second term until all other
members of the Council have had an opportunity to:se
C. City Clerk/Duties The City Clerk shall be the Clerk of the City Council, whose
duties at Council meetings shall be as follows:
1. Call and record the names of the members present;
2. Keep and record all minutes of the meetings of the City Council;
12
3. Read and present all communications and written reports, proposed
resolutions and ordinances;
4. Record the yes and no, votes of the members of the Council on all
resolutions and ordinances introduced and adopted;
5. Perform such other duties as shall be directed by the City Council.
The Clerk shall prepare "an agenda for each regular or special meeting - describing
each item of business to be considered, and will furnish a copy of the agenda to
the Mayor; each Council member, City Manager, City Attorney and Department
Directors prior to the meeting. The City Clerk shall post the agenda in a public
area seventy -two (72) hours prior to each regular and adjourned meeting.
Agendas for special meetings shall be posted twenty -four (24) hours prior to the
meeting.
D. Attendance Council members are expected to attend all meetings of the City
Council.. No member shall be excused from attendance at a Council .meeting,
except upon notification to the City Clerk or City Manager. No :member may
leave the Council Chambers during a regular session without permission of the
Presiding Officer, unless he or she steps down because .of a conflict of.interest.
E. Seatifig Arrangement Members of the Council shall occupy the seats in the
Council Chambers assigned to them by the Mayor, but any two or more members
may exchange seats by mutual agreement.
VI. PROCEDURES.
A. Motions
1. Procedure - Generally
(a) Motions may be made by any member of the .Couricil, including
the Presiding Officer,
(b) Any member of the Council, other than the person - offering.the
motion, may second a motion.
(c) Before a motion can be considered or debated, it must be
seconded.
13
(d) A Council member wishing to second a motion should do so
through a verbal, request to the Presiding.. Officer.
(e) Once the motion has been properly made and seconded, the
Presiding Officer shall open the matter for discussion offering the
(b) A motion shall not be in order when the previous question has been
ordered.
(c) A:motion shall not be in order while a vote is being taken.
3. Particular Motions, Purpose, Criteri a : The purpose and salient criteria of
the above listed motions are as follows')
14
first opportunity to -= the moving ' party and, thereafter, to any
;_ ... _
member properly recognized by-the Presiding Officer:-
(f)
Once the matter has been fully discussed and a vote called for, no
further discussion will be allowed, provided, however, Council
members may be allowed to explain their votes.
2. Precedence of Motions When a main motion is before the Council, no
motion
shall be entertained except the following which shall have
precedence, one over the other, in the following order:
(a)
Adjourn.
(b)
Recess.
(c)
Postpone temporarily or definitely (table).
(d)
Previous question.
(e).
Limit or extend debate.
(f)
Refer to committee or staff.'
(g)
Amend.
(h)
Postpone indefinitely.
The above order of preference is subject to the following restrictions:
(a)
A motion shall not be repeated without intervening business or
discussion.
(b) A motion shall not be in order when the previous question has been
ordered.
(c) A:motion shall not be in order while a vote is being taken.
3. Particular Motions, Purpose, Criteri a : The purpose and salient criteria of
the above listed motions are as follows')
14
(a) Motion to -Adjourn
Purpose: To terminate a meeting.
Debatable or Amendable: 'No except to adjourn.to another time to
which the meeting is to be adj ourned.
(b) Motion to Recess
To'permit an interlude in 'the . meeting
and to set a definite time for continuing
the meeting.
Debatable or Amendable:
Yes, but restricted as to time or duration
of recess.
(c) Motion to Postpone Temporarily
Purpose.
To set aside, on a temporary basis, a
pending main motion provided. that it
may be taken up again for consideration
during the current meeting or at the
next regular meeting. It is also referred
to as a motion to lay on the table.
Debatable or Amendable:
It is debatable but not amendable.
(d) Motion for Previous Question (Vote Immediately)
Purpose:
To prevent or stop discussion on the
pending question or questions and to
bring such question or questions to vote
immediately. Any Council 'member,
when recognized by the Presiding
Officer, may move to vote immediately.
Upon such motion, if seconded, all
discussion shall be terminated and a
vote taken on the . motion. A vote of
four (4) Council members (or if less
than a full Council is present, a vote of
r
two thirds of the members present)' is
15
resumes.
Debatable or Amendable: Yes.
(g) Motion to Amend
Purpose: To modify or change a motion that is
being considered by the Council so that
it will express more satisfactorily the
will of the members. If the motion
16
necessary to sustain the motion. If the
motion carries, the vote on the proposal
before the Council shall be taken
immediately, without further discussion
provided Council members may be
-._ _.. -
-- allowed- to_ explain- _their votes:. -- If- the
motion fails, discussion shall continue.
Debatable or Amendable:
No.
(e) Motion to Limit or Extend Debate :'
Purpose:
To limit or determine the time that will
be devoted to discussion of a pending
motion or to extend or remove
limitations already imposed on its
discussion.
Debatable or Amendable:
Not debatable; amendments are
restricted to the period of time of the
proposed limit or extension..
(f) Motion to, Refer to Committee or Staff
Purpose:
To refer the question before the Council
to a committee or to the City staff for
the purpose of investigating or studying
the proposal and to make a report back
to the Council. - If the motion fails,
discussion or vote on the question
resumes.
Debatable or Amendable: Yes.
(g) Motion to Amend
Purpose: To modify or change a motion that is
being considered by the Council so that
it will express more satisfactorily the
will of the members. If the motion
16
17
fails, discussion or vote on the main
motion resumes. If the motion passes,
then main motion should be voted on as
amended.
Debatable or Amendable:
It is debatable unless applied to an
- undebatable •--- main. ,-
amendable.
(h) Motion to. Postpone Indefinitely
Purpose:
To prevent further discussion and
voting on the main motion. - If the
motion fails, discussion and voting on
the main motion resumes. If it passes,
the subject of main motion shall not be
brought up again for the remainder of
the meeting or the next regular meeting.
A resolution to lay on the table any
matter will preclude all amendments or
debate on the subject concerned. If the
resolution prevails, consideration of the
subject of the resolution laid on the
table may be resumed only upon motion
of a'member who voted in favor of the
resolution to lay on the table.
Debatable or Amendable:
It is debatable but not amendable.
(i) Main Motion
Purpose:
The primary proposal or question
before the Council for discussion and
decision.
Debatable or Amendable:
Yes.
17
B. Ordinances:
1. Introduction An ordinance shall be introduced by motion and seconded
by different members. of the. Council at any regular meeting or at a special
meeting called for the purpose of introducing the ordinance. The City
Clerk shall note the name of the persons moving and seconding the
proposatin the- minutes. _ _..� . _. ---
The vote of the members shall determine whether the ordinance shall be
printed or posted, as required by Section 45 of the City Charter.
Motions 'introducing ordinances are deemed to include waiver of full
reading and title of the ordinance unless otherwise specifically stated.
2. Adoption Ordinances may be adopted by motion and majority vote of the
Council members present except for those ordinances which require a
larger number of votes for approval. Motions to adopt ordinances are
deemed to include waiver of full reading and title of ordinance unless
otherwise specifically stated.
3. Withdrawal _ of Motion , An ordinance may be withdrawn at any time
before- it is acted upon by the Council only with the consent of the
members moving and seconding its adoption.
C. Resolutions
1. Adoption A resolution may be adopted by motion and seconded by
different members of the Council. A resolution may be acted upon at the
same meeting. Resolutions maybe adopted- on the date they are first
presented to the Council. It is not required that resolutions be read either
in full or by title only. It need not be published or posted unless
specifically required by law.
2. Withdrawal of Resolution A resolution may be- withdrawn only with the
consent of the members moving and seconding its ' adoption, at any time
before it is acted upon by the Council
D. Votin : ' In case of a tie in votes on any proposal, the proposal is considered lost.
Every member present when a question is put, including presentation of a
resolution' "for adoption, should vote either "yes" or "no. At the beginning of any
18
agenda item where a member has a financial interest in the question within the
meaning of Government Code 'section 87100 (conflicts of interest), the nature and
extent of the financial interest shall be disclosed immediately and the Council
member shall leave the dais thereby absenting himself/herself from consideration
of the item.
The City Clerk shall record his /her vote as an abstention. In. all 'other cases,
whenever a member refuses to vote, the City Clerk shall 'cast a vote of "yes" for
such member.
A tie vote results in a lost motion. In such an instance, any member of the
Council: may offer a motion for further action: If there is no action by an
affirmative vote, the result in no action. If the matter involves an appeal, and an
affirmative vote does' - not occur, the result is that the decision appealed stands as
decided by the decision - making person or body from which the appeal was taken.
E. Right to Dissent or Protest Any member of the City Council has the right to
express dissent from, or protest against,. any ordinance or resolution presented to
or adopted by the Council, and, have the: reasons therefor entered upon ,the minutes
of the Council proceedings. Such dissent or protest must be in writing, presented
in respectful language, and presented to the. City Clerk not later than the next
regular meeting following the date or passage of the action;objected to.
F. Motion for Reconsideration After decision by the Council on any question,
except the adoption of an ordinance, any member who voted with the majority
may move a reconsideration of any action at the same or next succeeding meeting,
and the vote on such motion shall. be held. thereon, at the next succeeding or
regular meeting not less; than one week thereafter; provided however, that a
resolution authorizing or relating to any contract may be reconsidered- at any time
before the final execution thereof. If at the .time of the original- decision a Council
member intends to later move for reconsideration, the Council member should so
advise of his/her intent at the time of the! vote on the original motion. A motion to
reconsider will require the same number of votes as is required to adopt an
ordinance or resolution. If the motion for reconsideration passes, the actual
reconsideration of the question shall be; heard at the next regularly scheduled
19
meeting not less than one week after the vote on the, motion for reconsideration.
After the actual reconsideration of the; question has once been acted upon, no
other motion :for or resolution of a reconsideration thereof will be made without
unanimous consent of the members present. In the case of a tie vote, the
prevailing side or majority of the Council will be deemed to be those Council
members -who voted; negative:
VII. APPOINTMENTS.
A. Definition
1. Commission For the purposes of this document, "commission" shall
mean any local (City), or county, regional or other outside board,
committee, commission, agency, or task force.
2. Appointment An action taken by a majority of the Council for a Council
member to serve as a representative or alternate representative to a
commission.
3. Recommendation An action taken by a majority of the Council
recommending a Council member as representative to county, regional or
other outside commission, where final appointment is made by said
commission.
4. Representative Official liaison, delegate and/or appointee of Council (see
attached Exhibit "A" for a detailed listing of commissions to which
Council members are appointed or recommended).
B. Ad Hoc Commissions: Ad Hoc commissions are formed on an as- needed basis
with a clearly defined purpose and term. Ad Hoc commissions will consist of up
to three Council members, recommended by the Mayor and concurred with
through a motion bythe full Council.
C. Council member Appointments and Recommendations The- Mayor, with the
approval of a majority of the Council members present, shall make appointments
or ' recommendations of Council ' member representatives and alternate
representatives to local (City) and county, regional, and other outside
commissions.
IT11
D. Mayor to Act as Council. Ceremonial Representative The Mayor shall act as the
City Council's ceremonial representative at .public events and functions. In the
Mayor's absence, if the Vice Mayor is unable to assume the responsibility, the
Mayor will appoint another Council member to assume the responsibility.
E. Council member Participation in Community_ Activities From time to time,
Council --meriiber""s nay to participate in .community activities, committees
events, and task forces. When a Council member participates in these types of
activities, the Council member is acting as an individual rather than :acting on
behalf of the City Council. Acting or participating on behalf of the City Council
is limited to those instances when the Council has formally designated the
Council member as its representative for the matter.
F: Annual Consideration All local (City), County and Regional appointments shall
be considered on an annual basis or upon vacancy.
G. Procedure
1. Notification By December 1, the Mayor, in coordination with the City
Clerk, shall notify Council members and Council members -elect of all
upcoming openings for Council I representation on. 'local ' (City); county,
regional and other outside commissions.
2. Interest Prior to the first regular Council meeting in January, Council
members shall, provide to the Mayor a list of local (City), county;, regional
or other outside commissions on which.they have an interest in serving, as
well as ,a list of county regional and other - outside commissions to which
they believe the City should appoint or recommend a - representative. A
week before the second regular Council meeting in January, the Mayor
shall provide his or her recommendations as to the appointments:.
3. - Term : Unless prohibited 'by city ordinance or controlling state law,-
Council 'members wishing to serve. .s representatives for more than one
year may do so with the concurrence of the Council. Council members
must express their .desire to do so at the time the appointment' or
recommendation is made, at a regular Council meeting.
21
4. Council Reorganization and Confirmation of Appointments At the
second regular Council meeting in January, the Mayor shall appoint, with
the approval of a majority of the members of the City Council present,
Council member appointments or recommendations for appointment to
local (City), county, regional and other outside commissions.
i5 •- -- - - - 5: County_ and--Regional Appointments .- County. and- ,regionalaappointr- rents- -t -
whose terms do not coincide with this schedule shall be brought to the
City Council for consideration and action with sufficient lead time to
allow timely coordination in making Petaluma's appointments to those
bodies.
H. Council Appointees Shall Report to the Council For county and regional
appointments, after the appointments are made, the Council representative shall
provide the City Council with a copy of the previous and current agenda, which
shall be included in the next Council packet along with a brief summary of the
prior county or regional meeting. If the meeting minutes are available, these shall
suffice. A regular report from the Council representative from any particular
committee; commission, agency or. authority shall be listed on the regular City
Council agendas as "Discussion, direction and possible action to the City Council
representative of'the particular committee, commission, agency or authority."
I. Council Direction to Their Representative If any Council member is inclined to
give direction to the Council representative as to how to vote on a particular issue,
a motion may be made and adopted to give direction to the representative, and the
Council representative shall cast a vote in that manner: If there is a Council
minority, the reason for the dissenting vote shall be conveyed to the particular
committee, 'commission; agency or authority at the request of one of the minority
Council" members: In this case, each Council member's vote would need to be
stated at the particular meeting when voting on that issue.,
J. Attendance of City Representative at County or Regional Agencies In regard to
attendance, it shall be the Council member representative's responsibility to (1) be
present at each meeting, or (2) arrange for the appointed alternate to be present, or
(3) arrange for another member of the City Council to be present. If a
22
representative is absent for more than three consecutive meetings, notice will be
given to the Council, and the subject will be agendized to review the appointment.
K. Project- or Topic - Specific Appointments For project or topic - specific
appointments such as an ad hoc committee like the Petaluma Visitors' Program or
a Specific Plan, the Mayor shall make recommendations to the City Council, and
...__........:•::... - , _ w . pur8uant -the recommendations the City Council shall discuss -and give - -•
Council's recommendations to staff for preparation of a resolution filling the
available positions. The resolution shall be adopted by the City Council, and the
decision shall be final based on a majority vote.
L. Vacancies Unless prohibited or restricted by controlling provisions of the
Petaluma City Council, should a vacancy by reason of circumstances set .
forth in Government Code sections 1770, 36513, 36502, Couricil shall fill any
such Council vacancy within thirty (30) days, or within thirty (30)< days call for a
special election for that purpose. The appointed successor Council member shall
serve until the expiration of his/her predecessor's term. With ;respect to other
vacancies created by way of the provisions set forth in this subsection, Council
shall fill such vacancies by appointment within sixty (60) days. .
VIII. HEARINGS.
A. Application and Definition The following procedural rules. shall apply to all
hearings before the City Council. As used herein, the word_ "-hearing shall
include all public hearings required by state law or city ordinance, and
proceedings for the revocation, suspension or reinstatement of permits, licenses,
and franchises.
B. Rights of Interested Persons On the date and at the time and place. desimated in
the notice, the Council shall afford, any interested person or his/her authorized
representative, or both, the opportunity to present documentary evidence, and/or
to present statements, arguments, or contentions orally and/or in. writing, subject
to the rules of Addressing the, Council and rules hereinafter stated.
23
C. Presentation of Evidence
1. Oral Evidence All oral statements which are relevant to the subject
matter of the hearing may be considered by the Council. Oral evidence
maybe taken on oath or affirmation at the request of any interested party
or.his/her'authonzed representative.
2. Exhibits and .Documents :..,.Exhibits. and. documents: used by the City staff
and any persons participating in the hearing may be considered as
evidence.
3. Communications and Petitions All communications and petitions may be
considered-as evidence by the Council.
4. Staff Reports Whenever practicable, a written staff report shall be
prepared and summarized aloud as part of the staff presentation. Said
report shall be considered as evidence.
5. Large. Maps and Displays Large size maps and displays presented for use
at the hearing shall, whenever practicable, be displayed in full view of the
participants and 'the audience. Said maps or displays, or authentic
reductions thereof, may be considered as evidence.
6. Admissible., Evidence The hearing need not be conducted according to
technical rules relating to evidence and witnesses. Any relevant evidence
shall be admitted'it if is the sort of evidence on which responsible persons
are accustomed to rely in the conduct of serious affairs, regardless of the
existence of 'any common law or statutory rule which might make
improper'the admission of such evidence in civil actions.
D. Evidence Outside the Hearing Any evidence taken outside the Council
Chambers such as field trips, views of the premises and discussions with
individuals, may be considered by the Council in reaching its decision.
E. Continuances Any hearing held, noticed, or, ordered to be held by the Council
in by minute action, be continued to any subsequent regular or adjourned
'meeting,,of;the Council provided that if the hearing is continued to a time less than
twenty -four (24) hours after the time specified in the order on notice of hearing, a
copy of the order or notice of continuance shall be posted outside the Council
24
Chamber forthwith following the meeting at which the order of continuance was
made.
F. Decision The Council shall consider all evidence properly presented in
accordance with the rules stated herein and, unless otherwise provided by law,
said decision or determination :shall be made by motion, resolution, or ordinance,
- - - as appropriate. Action may - be taken' thereon at a - subsequent meeting of :the
Council. Any Council member who failed to hear portions of the hearing and
who did not familiarize himself/herself with the minutes or conduct thereof so as
to be able to publicly state that he /she is familiar with the issues and evidence
presented at the hearing shall disqualify himself/herself from discussion or voting
on such matter.
G. Record of Hearing A verbatim mechanical recording shall be of the oral
evidence presented at the hearing. Said recording, together with all documents,
maps, exhibits, and displays admitted into evidence, shall be retained by the City
Clerk "for a period of eight (8) years from the date of the close of the hearing. In
lieu of retaining said recording, the City Clerk may prepare a typewritten
transcript thereof which.shall be retained for the same period of time_
IX. MISCELLANEOUS.
A. Inconsistencies The Petaluma City Charter the Brown Act or other controlling
state law" shall prevail over any provisions in these rules or procedures which are
inconsistent.
B. Temporary Change of 'Rules Any provision of the rules not governed by the
Petaluma City Charter or controlling state law may be temporarily changed at any
meeting, and only for the meeting, by the Council with a four - fifths vote of the
members present. The vote on any such changes shall be taken by roll. call and
entered' upon the record.
C. A'Non- observance of Rule These Rules are adopted to expedite and facilitate the
transaction of the business of the City Council in an orderly fashion and shall be
deemed to be procedural only, and the failure to strictly observe any such Rules
shall not affect the jurisdiction of, or invalidate any action taken by the Council.
25
D. Non - exclusive Rules Rules set forth are not exclusive and do not limit the
inherent power and general .legal authority of the Council, or of its Presiding
Officer, to govern the conduct of City Council meetings as may be considered
appropriate and not consistent with these Rules from time to time or in particular
circumstances for purposes of orderly and effective conduct of the affairs of the
City.
E. Review of City Council Rules The City Council shall review and modify, if
appropriate, the City Council Rules at least' on a yearly basis.
F. Use of City. Letterhead With the exception of the Mayor, no City Council
member shall send. a letter out on City stationery unless approved by the Council.
Notwithstanding the foregoing, any individual Council member may send
correspondence on City stationery bearing only that Council member's name on
the letterhead.
rules4.3
4/3/02 (fmk)
26
COUNTY
Airport Land_ Use Commission
Recommendation
to Mayors'
and
Councilmembers'
Association
City Selection Committee
Recommendation
to Mayors'
and
(BAAQMD)
Councilmembers'
Association
Bay Area Hazardous Waste Management
Local Agency Formation Commission (LAFCO)
Recommendation
to Mayors'
and
Councilmembers'
C_ ouncilmembers'
Association
Golden Gate Bridge, Highway and. Transportation
Policy Advisory Committee for Solid Waste
. Recommendation
to Mayors'
and
Management Alternatives Analysis
Councilmembers'
Association
Metropolitan Transportation Commission (MTC)
Remote Access Network
'Recommendation
to. Mayors'
and
Councilmembers"
Councilmembers'
Association
North. Bay Division, Executive Board, League of
Sonoma County Agricultural Preservation & Open
Recommendation
to Mayors'
and
Space District
Councilmembers'
Association
North,Bay Watershed Association,
Sonoma County Child Care Planning Council
Recommendation
to Mayors'
and
to Mayors'
Councilmembers'
Association.
Councilmembers'
Sonoma County.Human Services Commission
Recommendation.
to Mayors'
and
to Mayors'.
Councilmembers'
Association
Councilmembers'
Sonoma CountyTransp:rtation Agency (SCTA) _
Council Representation
Sonoma County Water Agency Water Advisory.
Council Representation
Committee (WAC)_
Sonoma County Water Agency Zone 2A Advisory
Council Representation
Committee
REGIONAL and STATE
Association of Bay Are_ a Governments (ABAG)
Recommendation
to Mayors'
and
Councilmembers'
Association
Bay Area Air Quality Management District'
Recommendation
to Mayors''
and
(BAAQMD)
Councilmembers" Association
Bay Area Hazardous Waste Management
Recommendation
to. Mayors'
and
Councilmembers'
Association
Golden Gate Bridge, Highway and. Transportation
Recommendation
to Mayors'
and
District
Councilmembers'
Association
Metropolitan Transportation Commission (MTC)
Recommendation
to Mayors'
and
Councilmembers"
Association
North. Bay Division, Executive Board, League of
Recommendation
to Mayors'
and
California Cities
Councilmembers'.
Association
North,Bay Watershed Association,
Council Representation
North Coast Railroad Authority
Recommendation
to Mayors'
and
Councilmembers'
Association
Sonoma%Marin Area Rail Transit Commission
Recommendation
to Mayors'.
and
(SMART) - Joint Powers Authority
Councilmembers'
Association.
EXHIBIT A
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