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HomeMy WebLinkAboutAgenda Bill 1.A 02/07/20034 4 CITY OF PETALUMA, CALIFORNIA A7 - AGE N D A W"' t L` FEB 7 2003 Auenda Title, Meeting Date: 'Mid-Year Budget Review February 7, 2003 Department: Director: Contact Person: Phone • Number: City Manager/Finance Mike Bierman Bill, s 778-4343 Bill Thomas Cost of Proposal: N/A Account Number: Amount Budgeted: N/A Name of Fund: Attachments to Agenda Packet Item: 1. Revenue Results (budget to actual) and projections – General, Fund, (Schedule, #1) 2. Review of Expenditures (budget, to actual) and projections – General Fund (Schedule #2) 3. Salary and Benefit Analysis – Period ending January 24, 2003, including projections through the end of the fiscal year for the General Fund (Schedule #3) - 4. Sales Tax Revenues by-Month –TY 2000, FY 2001, FY 2002,,and FY 2003 (Schedule #4) 5. Mid -year Revenue results of all other' operating funds ( Special Revenue, Internal Service and Enterprise Funds) – budget to actual. Results through January 31, 2003 (Schedule #5) 6. Mid-year expenditure results of 'all other operating funds -(Special Revenue, Internal Service and Enterprise Funds) – budget to actual and projections (Schedule #6) 7. Attachments #I through # 11 Summary Statement: This report provides, a review of all funds. through January 24,2003. The mid-year budget review provides update on the - revenues -and expenditures for all funds that were budgeted in FY 2002 (July 1, 2002 U I hrough June 30, 2003). The report will focus on the General Fund but also provides information on the other funds. Independent audited figures are now available for the fiscal year ending June 30, 2002, The General- Fund – Unreserved/Undesighated Fund Balance at June 30, 2002 was ,$2,178,358. The total General Fund – Fund Balance was $6,054,314, which- includes a reserve of $2,000,000 for contingency purposes. This report will not recommend the use of the unreserved/undesignated fund balance to provide operating capital to fund ongoing operations for .the remainder of this year,. The other fund balances will be presented throughout the report but are also available in the City's Comprehensive Annual Financial Report (CAFR). Because of public hearing noticing requirements, the introduction of the actual budget ordinance amendment will take place at the February 24 Council meeting., This also allows time for the Council to review the information presented and make recommendations, if necessary. Council Priority: THIS AGENDA ITEM IS CONSIDERED To BE PART; OF, OR NECESSARY ECESSARY To, ONE OR MORE OF THE 2001 PRIORITIES ESTABLISHED By THE CITY COUNCIL ON JULY 21, 2001. Priority(s): N/A Recommended City Council Actiqn/Stt'22ested Motion: Council Direction Reviewed bv Finance Director: Reviewed by City Attorne Approve t y Manager: at , Date: Date: AW Todav's Date: Revision # and Date Revised;: Ti — le Code: # February 5, 2003 T • CITY OF PETALUMA, CALIFORNIA FEBRUARY 7 2003' AGENDA REPORT FOR MID -YEAR BUDGET REvIEw 1. EXECUTIVE.S:UMMARY This report provides a review of all funds through January 24, 2003. The mid -year budget review provides an update on the revenues and expenditures for all funds that were budgeted in FY 2002 (July 1, 2002 through June 30, 2003). The report will focus on the General Fund but also provides information on-the other funds. Independent audited figures are now available for the fiscal year ending June 30, 2002. The General Fund — Unreserved/Undesignated Fund. Balance at June 30, 2002 was $2,178,358. The total General Fund — Fund Balance was $6,054,314, which. includes a reserve of $2,000,000 for contingency purposes. This 'report will not recommend the use of the unreserved/undesignated fund balance to provide operating capital to "fund ongoing operations for the remainder of this year. The other fund balances will be presented throughout the report but are also available in the City's Comprehensive _Annual Financial. Report (CAFR). Because of public hearing noticing requirements; the2 introduction of the actual budget ordinance. • amendment will take place at the February 24t Council meeting. This also allows time for the Council to review the 'information presented and, make recommendations, if necessary. 2. BACKGROUND Receipts through January 31, 2003 and expenditures as of January 24, 2003 were analyzed for this report. By including additional data from January into the database, more accurate projections can be provided, especially the salaries acid benefits, category. All of the projections that will be presented take that extended period. into account. This report is backed up by numerous ,spreadsheets that were created to put the numbers together in an understandable format. Due to our °financial software limitations it was necessary to take the raw data from the system and create numerous spreadsheets to present the data in the format that you now see it. Hopefully, this is the last year thatthis will be necessary. Portions of those spreadsheets will be presented throughout this report. In addition to the information that will be presented.in the report, I have attached several schedules that:provide summaries. These are described as follows: 1. Schedule 41: Revenue, Results (Budget to Actual) and.proj'ections: This report provides budget to actual revenue figures forTY 2003 for the period ending January 24, 2003. Projections of the total revenue that will be received in FY 2003 are also presented. This • presentation.is limited to the General Fund. 2 2. Schedule #2: Expenditures (Budget to Actual) projections: This report provides expenditure data for the General Fund through the period ending January, 24 2003. It provides summary information that includes salaries and benefits, operating supplies, operating services and capital outlay. It.is a companion to Schedule 3. 3. Schedule, #1' Salary and Benefit; Summary — Budget to Actual — General Fund: This report provides .summary information for salaries and benefits. Since this expenditure category accounts for over 75% of total. General Fund expenditures, additional information is provided. It includes summarized data for salaries, part-time salaries, overtime, retirement and other benefits for each division with overall' department summaries. The data that is in this summary comes from an in- depth analysis of salaries and benefits that is contained on a 76 -page spreadsheet. 4. Schedule #4: Sales Tax Revenues by Month kr FY 2000, FY 2001, FY 2002 and, FY 2003. . This schedule provides monthly sales tax receipts for the current fiscal year and three previous years. 5. Schedule #5: Revenue for all other funds: ( Special ;Revenue,'Internal,Service and Enterprise Funds) - Budget to Actual: This schedule is provided withoutprojections or other analysis. It is intended to provide current results of operations. For many of these funds, theqctual amount that willbe received through year -end is dependant on activity within the'fund. 6. Schedule #6: Expenditures for all other funds (Special Revenue, Infernal Service and Enterprise Funds) - Budget to' Actual: This schedule provides information, in a summarized,format;, f6r all other funds through January 24, 2003, Proj ections are provided utilizing.the same assumptions that were used in projecting General Fund expenditures. REVENUE PROJECTIONS;— GENERAL FUND Although, several categories of General Fund revenues will not meet initial budget estimates, it appears that.overall General Fund revenues will be $32,380',000 or 1,00% of initial estimates. Revenues in the 'following categories will exceed budget estimates. ➢ Property Taxes ➢ Sales Taxes Franchise Fees ➢ Motor Vehicle hi-Lieu Revenues; in the following categories will not meet budget estimates and could fall significantly below those estimates: Development related fees ' Assumes no takeaway fiom the State • 3 ➢ Revenue anticipated from increased fees ➢ Investments • ➢ State Mandated, Cost, Reimbursements ➢ Zoning and :Subdivision Fees' ➢ Transient "Occupancy, Tax (ability to transfer funds to the General Fund) General Fund revenues were estimated to be $32,350,750 including $2,942,500 transferred into the General Fund from other funds forthe year. Through January 2003 a total of $14,708,460 has been received. This represents 45.47 %0 of the total estimated. It.should.be noted that not all revenues are received on. a monthly basis nor are they paid by the end of the month. Many are not paid until the following month or quarter. Therefore, this level of receipts would not necessarily be of concern. However, analysis of revenues, especially those cited above would indicate that it will be necessary to back -fill some of the revenue categories that will be deficient with revenues that exceed the initial estimates. Overall, it is projected that the General Fund actual revenues will fall approximately $200,000 short of budget estimates. However, since this represents less than 1 % of the total budget and that revenue estimates are conservative, that deficit most likely will be eliminated when the final revenue figures are compiled in August. While the projections are conservatively estimated, they are based on the following assumptions: ➢ The state will not suspend motor vehicle in -lieu payments in the current fiscal year ➢ POST reimbursements for police training will be suspended immediately Suspension of state mandated cost reimbursements will continue is ➢ The General Fund will rid.be affected by any actions'that'take away Redevelopment or Low/Moderate Income Housing funds At this time it does not appears that the. governor does not have the support of the legislators'to suspend motor vehicle in- lieu payments to cities. It Wniorelikely that the vehicle registration fees will be restored so that the state would not have to suspend "back- fill" payments to the cities. However, at the time this report was written, no decision had been made. If the "backfill" is eliminated or reduced, the City will have to revisit this topic. Property Taxes According to the Sonoma County Tax. Collector's office, property tax receipts are expected to increase over last year. This is due to the continued rise in the assessed valuation of property, not only in Petaluma, but also, throughout Sonoma County. Supplemental taxes, those taxes that are collected as result of property sales, are also expected to ,remain strong. Their office is projecting that >$225,000 will be distributed to Petaluma with my estimate of actuals slightly less. This source is not dependant on sales in Petaluma but rather:for sales throughout, the County. The money is pooled and proportionally distributed to the cities: .Overall, property taxes are expected to increase by 5% over.fiscal year 2002 actuals. Program suspended by Governor. Davis and payments deferred to latevyears 4 Sales Taxes After hitting a.high watermark in fiscal year 2001, with receipts totaling $1,1,187,157, sales`tax receipts leveled off to $9,437,272 in fiscal year 2002. Anticipating a stagnant economy, sales. taxes were estimated to be approximatelythe same'in fiscal year 2003. During the.first seven months. of FY 2003 sales taxes have surprisingly remained vibrant. As shown on Schedule #4 sales tax receipts (September through January) have actualiy surpassed the previous,year's 11 receipts'in three of the five months. Sales taxes are rernitted`to the city on a monthly,_ basis, However,'in the first two months of a quarter the City receives estimates based. on,,the previous years actual receipts. The third month of each quarter is considered the "catch -up" payment, at which time the State remits the actual sales tax received less the estimates that they had sent. The third month also includes an estimate for the following month. With this in mind, it was encouraging when we received a December ( "catch -up ") payment that was essentially twice the amount that had received in December. 2001. The.January estimate continued the upward. track. As . noted on Schedule #4, I provide three levels of projections: conservative, mid level ;and optimistic. For my annual projections I use the conservative level. Other Taxes This category consists of the franchise taxes, business license taxes; property transfer taxes and in -lieu tax As can be seen from the- chart to the right, all of these categories :are expecfed to meet budget estimates. 'The City is under contract with M - 81A MuniFinancial 'to conduct,a compliance audit of the City's business license ordinance. This audit has already resulied'in identification of numerous businesses operating without -valid business license. This audit should result in a.higher than normal revenue stream from this resource. Secondly, the City is , in the initial stages' of verifying the waste hauler's revenues. Depending oil what the outcome of that inquiry.is, it could provide one -time revenue, as well as a higher on -going revenue stream. Licenses' and Permits Development fees continue to lag behind estimates. The budget estimates OTHER TAXES Budget YTD Actual Projected Variance Sales& Use Tax $ 9,425,000 $ 4;612,387 $ 9 $ 150,000 Franchise Fee - Refuse 700 375,187' 750;000 50,000 Franchise Fee - Cable 625,000 139,817 625,000 = Franchise Fee - PG &E 400,000 - 400,000. (4,400) Business;, License Tax 760,000 162,988 760 ; 00.0 $ (447,450) Property Transfer Tax 1 498,374 1 ; 012,950 1'2,960 In- Lieu "Tau 26,000 13;451 26,850` 850 12 ,936,000 $' 5;802•,204 $ 13,1'_49,800. : $ 213,800 annual projections I use the conservative level. Other Taxes This category consists of the franchise taxes, business license taxes; property transfer taxes and in -lieu tax As can be seen from the- chart to the right, all of these categories :are expecfed to meet budget estimates. 'The City is under contract with M - 81A MuniFinancial 'to conduct,a compliance audit of the City's business license ordinance. This audit has already resulied'in identification of numerous businesses operating without -valid business license. This audit should result in a.higher than normal revenue stream from this resource. Secondly, the City is , in the initial stages' of verifying the waste hauler's revenues. Depending oil what the outcome of that inquiry.is, it could provide one -time revenue, as well as a higher on -going revenue stream. Licenses' and Permits Development fees continue to lag behind estimates. The budget estimates • is LICENSES' AND1 PERMITS Budget YTD'Actual Projected Variance Development Fees $ 1,720,750 $ 764 $ 1,311,200 $ (409 Fire Fees 371,450 89,253 350,150 (21 Police Fees 24,500 6,750 12,300 (12,200) Other Fees 64,600, 35,113 :60,200 (4,400) Total $ 2,1`81 $ 8.95,896 $ 1,733,850. $ (447,450) • is were increased over fiscal year 20021evels because it was felt that the increased fees, as the result of the Cost of 'Service st" udy would provide additional revenue: Although the fees were • increased, the level of activity has not met expectations. Overall, development related fees are projected to fall short "by approximately $409,000. Other revenue resources in this category are not expected to be significantly below budget estimates. There are several;new or enhanced revenue resources in this category that may not meet budget estimates. All revenue resources that were effected by'the cost of services study will be summarized at the end of this discussion. Fines, Forfeitures and Penalties This category will fall short of the original budget estimates if current trends continue. This category includes vehicle code fines, parking fines and false alarm penalties as its main components. It is not, expected that false alarm penalties, which, were a new revenue resource, will meet budget estimates., Parking fines are expected to increase in the second half of the fiscal year as that function has been. transferred to the Finance Department. This will result in the two Parking Enforcement Officers (PEO's) focusing strictly on parking enforcement. Additionally, new vehicles and the introduction of hand -held ticket equipment will allow the PEO's to expand their enforcement range and eliminate the need to manually enter parking tickets into a computer program. Finally, the City will move to anew parking ticket processor and /or consider moving that activity in -house to further enhance revenue. • Revenue from Use of.Money/Property The two main components of this PORTFOLIO MATURITY DISTRIBUTION category are investments (interest earnings) and the rental of the 0.80% 0.73% Petaluma Community Center. While the latter is expected to exceed budget 0.60% - - - -- - 0 e °% estimates decreasing nterest rates ' of the o.ao % g , --- -- ------ - - - - -- continue to affect the ability City to generate investment income. The City has maintained a very 0.20% ---------------------- .__ °]e9a DiBh_ conservative investment policy,and °,2% has kept the majority of our funds in ° ° °v . o.00 i the Local Area Investment Fund under 6 Months 6 -,2 Months , - 2 Years 2 - 3 Years (LAIF), managed by the State of osi3o� 1 2/31/2002 California or with the California Asset Management Program (.CAMP), managed by a quasi- governmental institution. This was done to ensure liquidity to meet ongoing- cash needs of the City. During the last twelve months, I have been movua �m_ g oney into longer -term investments to increase our return. This has been done through CAMP: As of December 31, 2002, a total.of $15,906;384 was invested in federal agency securities. The portfolio has good liquidity and is of very high credit quality, with the entire amount invested in "AAA" rated securities. Our current portfolio maturity distribution IN range is shown in the dhart. We will continue to invest in high quality securities in an attempt to maximize our investment earnings while maintaining liquidity. The Petaluma Community Center continues to provide a stable source - of income. The Parks and Recreation Department has A been the; lea er within the City to market their services as well as lead in - implementing fees that ,;.are in line with the Cost .of Services: study. Their readiness to implement the increased fees when;thdywere first available has resulted in revenue generating performance that will meet or exceed budget estimates. Revenue from Other Agencies This category contains the; targeted Vehicle In -Lieu fees. This resource is expected to generate over $3 million in'General Fund revenues to the City in this fiscal year. It also is expected to outperform our .initial .budget estimates, which were.low due to the concern that this source . would be °targeted in:a mid -year State budget adjustment. While the payments were;initially targeted for suspension, itnow appears that they will continue at least through .the remainder of this fiscal year. The othertarget is Booking Fees. Based. on what was occurring during the budget process last spring, we did not anticipate,receiving these fees. However; they were not cut at the State level and the City received our annual. reimbursement of $'135,578 in November 2002. They are not expected to be available in fiscal year 2004. Two resources in this category, however, have not met the same fate. State Mandated ,Cost Reimbursements— a' pram that reimburses the City for, complying'with state mandated programs — have been suspended. The City has not received any reimbursements this; year and expectations, are: that it will not. The Governor has suspended payments opting'to incur a liability to paythemto cities in future years. It appears that this source of funding may be permanently drying up'. A total of$65 in revenue, had been estimated, which will not be received.. The other. is, :POST reimbursements This..is the .reimbursementthat`the' City receives for police training. Although the City has to initially pay forthe training; under the;state program the City received partial. reimbursements. In fiscal year 2001, reimbursements were approximately $150;000. Through January 3:lst, the City liad received.$39 The City was advised this week that all future POST would be suspended for" the remainder of the year, (Attachment: #1). This will reduce General Fund revenues by $100,000 in the current fiscal year. • INVESTMENTS AND RENTALS Budget YTD Actual Projected Variance Investments $ 245,000 $ . 55,267 $ 160,,000 $ (85,000) Use of City Facilities 40,000 13,256 35;000' (5;000) Cavanagh Center 3,000 1,705 2,800 (200) .Other Rec Facilities 16,000 1,620 2,700 (13,300) Petaluma Comm. Ctr. 200,000 123,934 219,900 19,9,00 Ads in Publications 8,000 1,565 2,750 (5,250) Swim Pool 1`8,000 6,569 18',000 - $ 530,000, $ .203,916 $` 441,150 $. (88;850) been the; lea er within the City to market their services as well as lead in - implementing fees that ,;.are in line with the Cost .of Services: study. Their readiness to implement the increased fees when;thdywere first available has resulted in revenue generating performance that will meet or exceed budget estimates. Revenue from Other Agencies This category contains the; targeted Vehicle In -Lieu fees. This resource is expected to generate over $3 million in'General Fund revenues to the City in this fiscal year. It also is expected to outperform our .initial .budget estimates, which were.low due to the concern that this source . would be °targeted in:a mid -year State budget adjustment. While the payments were;initially targeted for suspension, itnow appears that they will continue at least through .the remainder of this fiscal year. The othertarget is Booking Fees. Based. on what was occurring during the budget process last spring, we did not anticipate,receiving these fees. However; they were not cut at the State level and the City received our annual. reimbursement of $'135,578 in November 2002. They are not expected to be available in fiscal year 2004. Two resources in this category, however, have not met the same fate. State Mandated ,Cost Reimbursements— a' pram that reimburses the City for, complying'with state mandated programs — have been suspended. The City has not received any reimbursements this; year and expectations, are: that it will not. The Governor has suspended payments opting'to incur a liability to paythemto cities in future years. It appears that this source of funding may be permanently drying up'. A total of$65 in revenue, had been estimated, which will not be received.. The other. is, :POST reimbursements This..is the .reimbursementthat`the' City receives for police training. Although the City has to initially pay forthe training; under the;state program the City received partial. reimbursements. In fiscal year 2001, reimbursements were approximately $150;000. Through January 3:lst, the City liad received.$39 The City was advised this week that all future POST would be suspended for" the remainder of the year, (Attachment: #1). This will reduce General Fund revenues by $100,000 in the current fiscal year. • Revenue from Current Services It is projected that this category will not meet budget estimates by approximately $67,000. The two largest resources in this category are the charges to other funds and zoning and subdivision fees. While the former will meet its estimate since it is controllable the latter will not. It is projected that this resource will fall short by approximately $115,000. Other ; resources within this category, include some reliance, on new fees, which will be discussed below. Recreation fees are meeting budget estimates Other Revenues and Transfers In Transient Occupancy Tax Thousands t {� a r July' Aug Sep Oct Nov components is the Transient 02001 ozou ©203 Occupancy Tax (TOT). It was estimated that $1,175,000 would be available to the General Fund. However, that estimate is now being reduced by $500,000, due to the sluggish TOT receipts to date. The City, through the fiscal year 2003 budget process, took an aggressive approach inAargeting'a significant percentage of the TOT receipts to pay for ongoing services in the General Fund. This approach was predicated by the opening of the Sheraton Hotel in the City, and its' anticipated impact on TOT resources. During the budget process, upwards of $800,000 in new TOT resources were estimated for this new hotel. Because of the uncertainty of the it was agreed that only $500,000 would be used as the first year resource. Unfortunately, even that estimate appears to have been too high, as not only the Sheraton, but also the other motels receipts are down from last. year, as this industry copes with the post 9 -1.1 environment. Other transfers include the funds from the Gas Tax ($850,000), Traffic Mitigation Fund ($200,000), Asset Seizure Fund ($209;500) and Supplemental Law Other revenues are projected to CHARGES. FOR SERVICES meet budget estimates. This category contains the Budget YTD Actual Projected Variance Dev, Related Chgs.: $ 340 $ 106,768 $ 183,050 $ (157,050) Fire Charges 61,600 8,365 29,200 (32,400) Police Charges 162,950 129,609 214,900 51,950 Park & Rec Chgs. 938;000 410 930,850 (7,150) Other 3,507,200 1,761,965 3,526,750 19,550 Total $ 5,009,850 $ 2,417,307 $ 4,884,750 $$ ( estimate since it is controllable the latter will not. It is projected that this resource will fall short by approximately $115,000. Other ; resources within this category, include some reliance, on new fees, which will be discussed below. Recreation fees are meeting budget estimates Other Revenues and Transfers In Transient Occupancy Tax Thousands t {� a r July' Aug Sep Oct Nov components is the Transient 02001 ozou ©203 Occupancy Tax (TOT). It was estimated that $1,175,000 would be available to the General Fund. However, that estimate is now being reduced by $500,000, due to the sluggish TOT receipts to date. The City, through the fiscal year 2003 budget process, took an aggressive approach inAargeting'a significant percentage of the TOT receipts to pay for ongoing services in the General Fund. This approach was predicated by the opening of the Sheraton Hotel in the City, and its' anticipated impact on TOT resources. During the budget process, upwards of $800,000 in new TOT resources were estimated for this new hotel. Because of the uncertainty of the it was agreed that only $500,000 would be used as the first year resource. Unfortunately, even that estimate appears to have been too high, as not only the Sheraton, but also the other motels receipts are down from last. year, as this industry copes with the post 9 -1.1 environment. Other transfers include the funds from the Gas Tax ($850,000), Traffic Mitigation Fund ($200,000), Asset Seizure Fund ($209;500) and Supplemental Law Other revenues are projected to meet budget estimates. This category contains the miscellaneous revenue resources that are difficult to project and $120 conservatively estimated. In FY $100 2002, this category produced $80 revenue of $269,000, however, I am only projecting revenue of $so $163,500 in FY 2003. Transfers - $40 in represent funds being transferred to the General Fund $20 from other funds. One of the main $o Enforcement Fund ($45:3,000). The latter two are one - time "transfers to provide funds for the Police Department's .CAD/RMS project. That project will require additional General Fund resources in fiscal year 2004. Evaluation of IncreasedlNew Fees One of the;reasons that General Fund revenues appear that they will fall short of budget estimates: is due to the shortfall in what was anticipated to be new °revenues. Based:onthe Cost of Services study, various fees were in and new fees established. Based on ENHANCHED FEES AND CHARGES' FY 2003 departmental estimates a of $722,250 was included in the revenue estimates for fiscal year 2003. Based on to date, it appears, that the City will, fall $381,000 short of that-goal. The fire response fee; ($30 was eliminated, as well as fees in the Police Department. The most significant deviation is in the fees that Community Development collects where it is anticipated that the City will fall short of the new`revenue estimate by$271,000. This is primarily due to the inactivity in the development area. EXPENDITURE P,.ROJECTIONS - GENERAL FUND Salaries and Benefits Salary and Benefit expenditure activity is provided in summary form in the�chart'below.. Detailed information, which includes information on full -time salaries, part -time salar overtime; retirement and benefits is shown on Schedule #3 of this report. Based on activity through January 24, 2003, - which represented completion of the 15 pay.,period.,or 57.7 % of the fiscal year - Based on that activity, $13,375306 has been expended on payroll related costs. The normal expenditure. rate, which assumes'that all authorized positions are filled throughout the year, is $13,573,760 a savings of $198,454. In January, the increased cost of health benefits took effect. Based on the current labor agreements; the maximum monthly health benefit is $673.95 for non- public safety employees. The police and fire agreements require the City to provide the total cost of health coverage up to the limit of `the Kaiser Family Plan. These increases' have been accounted for in the year -end projections. Year -end. projections would indicate that the City might real'ize� a slight savings in personnel related costs of $26,000. The savings that were realized through' January will be spent down through the remainder of the year due to an assumed decrease in vacant positions. • C E • .GENERAL FUND -- SALARIES AND BENEFITS Budget YTD Actuals Projected Variance Actuals City Council, $ 43,100 $ 24,549 $ 63,178 $ (20,078) City. Clerk 159,150 95,370 170,465 (11,315) City Attorney 39,700 20,450 36,061 3,639 City Manager 726,250 391,592 685,807 40,443 Human Resources 171,400 112,715 196,924 (25,524) Finance 1,105,300 575,048 1,029,734 75,566 Total Gen,:Govt: 2,244,900 1;219;726 2,182,168 62,732 Police 9,618,650 5,717;917 9,964,010 (345,360) Fire 5,645,450 3,086 5,439,251 206,199 Comm. Develop. 1,614,400 791 1,453,024 161,376 Public Facilities 2,306,200 1,360.743 2,403,734 (97,534) Parks. &.Recreation 2,098,250 1,198,597 2,059,500 38,750 Total Gen. Fund $ 23,527;850. $ 13,375,306, $ 23,501,688 $ 26,162 ($ )an Public Facilities ($97,534). The negative deviations in the City Clerk and Human Resources Department were due to staffing issues at the beginning of the fiscal year. For the remainder of the fiscal year, each of these departments is fully °staffed and, operating within their respective personnel budgets. The current rate of Police Department expenditures suggests that this department will be significantly over budget. Savings.in salary accounts, due to vacancies, are being overshadowed by significant excess expenditures in overtime and part-time salaries. Finally, the- deficit in Public Facilities and :Services is mainly -due to overtime costs. Increases in health..insurance costs were anticipated in the second ;half of fiscal year 2003, with an appropriation in the Employee. Benefit Fund. Negative deviations in normal expenditure rates for salaries and benefits are being experienced in the City Clerk's office ($11,315), Human Resources ($25,524), Police Department 345 360 d Materials, Supplies and Services/Capital Outlay Schedule #2 provides summary information that combines materials /supplies and service expenditure activity with capital outlay and personnel- expenditures. ,Department summary information is provided below. Materials /supplies and services' are projected on the assumption that the departments will expend their budgets by year =end. If mid -year expenditures exceed the normal expenditure rate, it' assumed that the level of expenditures will continue throughout the fiscal year. For example, if a. department has expended,in excess'of 58% (normal expenditure rate through January), the,projection will exceed the appropriation. It is not recommended that the;.Couneil take., any action at this time. Based on those projections. it is apparent that if expenditure levels continue :throughout the remainder of this fiscal year, the General Fund will end up in a significant deficit position of approximately $400,000. Significant potential deviations are projected, based on year -to -date activity to occur in the City Attorney's office ($236,000) Police Department ($400;000) and Public Facilities ($107,000). A portion of those negative deviaiions'has already been discussed and is the result of expenditures in salaries and benefits. The City Attorney's expenses are generally limited to litigation costs. It is projected, based on expenditures to. date, that the litigation budget will.be exceeded by $230,000. The Police Department will exceed their M /S /S and Capital Outlay budget by 10 $53,000 if curren- expenditure levels are maintained. The Community Development Department will exceed their WS /S and Capital Outlay budget by $65,000 while the Parks and.Recreation • Department,wil'1 exceed their budget by $105,000. It will be necessary to further analyze these GENERAL FUND ­BUDGET TO ACTUAL - ALL EXPENDITURES Budget YTD Actual. Projected Variance City Council. $ 228',800 $ 130,546' $ 248,878 $ (20;078) City Clerk 270,100 135,026 282,399 (12,299) City.Attorney 252,800 247,013 488,481 (235;681) , City Manager 1,563,350 628,357 1,522,907 40,443 Human Resources 340,900 183 366,424 (25,524) Finance 1,582,750 683,381 1,507,969 74,781 Total Gen. Govt. 4,238,700 2,008,036 4,417,058 (178,358) Police 11,554,600 6,778,684 11,953,028 (398,428) Fire 6,082;930 3,271,513, 5,879,471 203,459: Comm. Devel. 2,008,350 1,096,860 1,912,050 96,300 Public Facilities. 3;894,200 2,108,042 4,001,34:4 (107,144) Parks & Rec. 3,388,250 2,015,153; .. 3,454,562 (66 Total; General,'Fund $ 31,167,030 $ 17,278,298 $ 31,617,513 $ (450,483) expenditures to determine if current expenditure trends will continue or if the year =to -date expenditures contain significant one -time ; expenditures that affect the projections.. GENERAL FUND -- SUMMARY The discussion'that .has. been presented is based on year -to -date data as well as prof ecting and forecastirig'what will occur during the remainder of the fiscal year. Project are j ions ust °that — proj ections. They represent on.the revenue si&a conservative estimate. On the expenditure side they represent�more precise information, especially in the area of salaries and benefits: For the remainder of the expenditures materials /supplies and services and capital outlay, they present what could be seen as. the "worst- case" scenario. Staff cannot control revenues since they are dependant on factors that are generally out of our control at this stage: Staff,can- control expenditures, whether -it is through hiring freezes. or limiting other type of expenditures. Based on the projections., it will be necessary to control the expenditures during the final five months* of this fiscal,year so that are not used. ,Based on the projections, revenues will fall short"by $200,000 of estimates and expenditures will exceed.appropriations by $450,000; This would result, if these projections hold up; in the use of $650000 of General Fund reserves. OTHER FUNDS Discussion will be limited on these funds. Schedule # 5 provides an, overview �of;the revenues associated with the other - funds that include Special Revenue, Enterprise and Internal. Service Funds. Revenues for Special Revenue Funds are received on, a. regular :basis and there are no indications that the estimated revenues will not be received. If they are not, the activity associated with the special revenue will not take place. 'There are several revenue resources that are questionable at this time -due to the state budget crisis. The Traffic Relief Congestion funds (estimated to be $153,000) -may be'suspended with theAhird quarter payment. The City has is 11 received the second quarter payment and total revenues. to date are $130;682. The remaining amount is doubtful. Revenue from Waste Management fees will bexetroactive to January based on Council action of February While the, total amount of $250;000 that ary 3 rd was budgeted will not be realized this fiscal year, the new %fee could. generate approximately $125,000 through the end of this year. The,level of street maintenance may have to be in this fiscal year due to the reduction in these two isources Of revenue. Transient Occupancy Tax Transient Occupancy Tax has not.been.meeting.projections. The effect of this shortage has been discussed in the General Fund section of this report. TOT provides funding of $520,200 to community organizations in fiscal year 2003. The City Manager and I'have had discussions with a group that represents these organizations, and have assured them that the funding for the current fiscal year will not,be withdrawn. This is due to our recognition that these organizations have developed plans and have expended funds based on receiving their allotment from the City. As discussed above, the General Fund will absorb the entire shortfall in TOT revenues. Development Impact Fees Development Impact fees are dependant on development. Based on, that activity, a total of t $1,362,645 has been received through January 31 These fees do not necessarily track proportionally with the fiscal year. DEVELOPMENT RELATED FEES Budget Actual % of Budget Traffic Mitigation Fees $ 1,600,000 $ 740,399 46.27% Park•DeV61opment Fees 47 319,183 67.20% Community'Facilities Fees 460,000 213,147 46.34% Housing In -Lieu Fees 250,000 16,800 6.72% Flood Mitigation Fees 140.000 73.115 52.23% Total, $ 2;925,900 $ 1,362,645 46.59% Rather they are received as permits °or occupancy notices are issued. There are two existing issues with these fees. The first .concerns the use of either the Community Facilities fees or the Park Development fees to provide funds to pay off the Community Center debt. The Community Center debt is part of the COMMUNITY CENTER DEBT Certificates of Participation FY 2003 Principal and Interest.Payments $ 314,868 that funded tfie purchase of FY 2004 Principal and Interest Payments 324,124 the Police Facility, the August 2005 Principal and Interest Payments 1,901,585 streetlight, purchase from Total 2,540,577 Amount.reserved as of 6 -30 -2002 904,133 PG &E, Airport Hangars � .Amount appropriated for FY 2003. 651,250 and the Community Center. Sub -Total 1,555,383 The bonds are first-callable Amount, Required in FY 2004 and 2005 $ 985,194 in August 2005 and the City has intended to call. the bonds associated with the Police Facility and the Community Center. To facilitate that, the City has been setting aside funds in excess of the normal annual • debt service in the Debt Service.Fund for those two. At June 30, 2002, the entire amount needed 12 to pay off the Police facility had been set aside and a portion of the'Commuriity Center had also been set aside. In fiscal year 2003, a total of $1,555,383 will be available to meet the total amount of''$2,540 577 that will be due in August 2005. That includes the $651,25`0 that currently is budgeted from the'Park Development. Fund for this debt. The annual ,debt service, as well as the set-aside. forlhe Community Center's debt has been funded with Park Development fees. With the advent of a decr eased .revenue stream, staff has previously, alerted Council of the rieed to keep focused on setting aside sufficient funds to pay off the Community Center debt in 2005. A total of $985,194 is'still needed in fiscal year 2004 and...2005 to meet °those needs. The use of either the Park Development fees and/or Community Facilities fees is an issue that °needs a decision. Projected balances as of June 30, 2003 are .presented for information purposes. These balances are predicated on the audited 'Development Impact Fees -- Estimated Fund Balances . Projected Balance June Estimated Estimated Balance June 30, 2662" Revenues Expenses 30,2003' Park $ 1 „220 $ 398,183 $ 742,250 $ 876,178 Flood 4 97,215 52,950 4,310,453 Housing In -Liue 5,486,886 40;800 550 5',527,136 Comm. Facilities 2,100,294• 364,550 1,181,590 1,283,254 Traffic Mitigation 8,420,492 1,296,400 5,670,300 4,046,592 balance of June 30, 2002 and projections of revenue: and expenditure activity through June 3:0, 2003. Based on those projections, it appears that the City - would have approximately $1,280,000 in ;Community Facilities fees available to designate for Community Center :debt service at June 30, 2003. The total remaining amount needed to payoff that debt in.2005 is,$1,555,3'83, of which $65.1,250, s anticipated to.come:from the";Park Development Fund this year. If those funds were not used, the Community Facilities Fund would be approximately $275,000. If the Council decided to go that way, itwould'be my strong'recommendation that the City accumulate sufficient funds by the end of the fiscal year to pre -fund that debt. After that is accomplished projects that would :be elirninated.now to accomplish, that could be revisited. Projects that are currently fund�ed•from the Community Facilities Fund, and included in the expenditure summary for devel_opment fees are: ➢ $313-,000 for Soundwalls ➢ $275,,000 forthe Library expansion and HVAC system ➢ $75,000 to complete the Animal Shelter ➢ $275000 for"the Polly Klass Center ➢ $15,000 for garage door replacements' at the fire stations • 13 • C.OMMUNITY'FACILI TIES .FEES -- EXPENDITURE SUMMARY Actual Through Estimated Budget' 1 -31 -03 Actual Variance -Administrative $ 1,500 $ 4,843 $ 5,000 $ 3,500 Animal Shelter 75,000 - 75,000 - Soundwalls 313,000 3,304 313,000 - Library 282;000 66,861 400,000 118,000 Polly Klass Center 275,000 40 275,000 - Basset St Remodel - - 103,000 103,000 PF &S Building 590 590 590 Parking Gar. lmpr. - 28 - - Transfer Out 15,000 15,000 15,000 - $ 960,000. $ 85,824 $ _ 1,,181,590 $ 221,590 the Basset Street buildingremodel. Based on this analysis, it is recommended that the Soundwall project be put on hold for this fiscal year. To date approximately $10,000 has been expended or committed for project. The remaining $300,000 could be saved and used to secure the pre - funding of the Community Center debt and provide additional funds in the Park Development Fund for other, projects. A note of caution.needs to be sounded, however, in that these are estimated fund balance and include all expenditures and revenues that are expected at this time. The planned expenditures include our mid -year budget proposals that would add an additional $118,000 to the Library project and allocate $103 000 for The other issue is the use of $2,000;000 from Traffic, Mitigation fees to pay for street 0 t reconstruction. The Council approved this on: October 7; 2002 (Attachment #2). This item will be brought back to Council on,February24 with the appropriate findings. Special Revenue Funds — Summary 11 Community Development Block Grant and HOME grant programs, are "reimbursable" programs. In other words, the funds are first spent and then reimbursed through these programs. Other special revenue funds in addition to those previously discussed include: Landscape Assessment Districts and Asset Seizure. The former receives its funding through property tax assessments. These funds, in the aggregate have a positive fund balance,: however, several of the individual districts operate with a negative fund balance. Those will be addressed in the FY 2004 budget. Asset Seizure funds are being used to fund the Police Department's :CAD/RMS program, which was referred to above.. The revenues in this fund are entirely depend ant on seizures by the Police Department, which are sporadic and not predictable. 14 Internal Services Funds The Internal Service Funds consist of activities INFORMATION SERVICES in which the main source of f6veniae is an internal charge to the various City $$o jno -6 sands departments to provide services that benefit all WON "internal" departments'. $600 - - -- ----- - - - - -- -------------------- - -- - The City maintains 5 funds —'Information $400. ------- - - - - -- - .----- - - - - -- - - -- _-- - - - - -- - - = -- Services, Risk Management, Employee $zoo z - - - - - -- - -- Benefits, .General Services;and Vehicle'and $o Equipment Replacement. 1998 1999 2000 2001 2002 zoos (esiy Fiscal.Year Endmg,June 30 Their. activity, through etain Earnings Cash January 31, 2003 is a' provided.in Schedule #5 and #6. It is anticipated that all of these funds; will remain within their appropriated expenditures for the fiscal year. There are two funds that are of concern for,l'ong term stability. The first, Information Services,, has essentially spent down.the fund's retained earnings since 1998. More importantly, this fund has spent down their cash..to the point where the City was required ito allocate mother $50,000. inTY'2002 to keep the'fund from going into, a negative position. This fund is heavily dependant on. the General Fund for its resources. In - fiscal year 2003 a,total of $'557,80.0 or 69.2% of its total interdepartmental charges, came,from the General Fund. It:is `imperative that this downward -trend be arrested in fiscal year 2004, either through increased charges or reduction services. The other fund that is of.concern is the Risk;Management Fund. This fond is responsible for the workers' compensation and liability (tort) aspects of the City. Workers' comp ensation..is funded through charges in the employee benefit rate. Liability is funded through direct :charges to individual departments. In fiscal 'year2003, the total amount charged for workers' compensation through the employee benefit rate was $1;876,1,00, while charges to departments for liability was $969,000. Dueto 'increasing negativeretained earnings in this fund, the charge for workers' compensation through thebenefit rate has doubled in fiscal year 2003. It was anticipated that with this increased emphasis on funding the workers' compensation liability the. City could reduce the negative fund balance of Risk Management within five years. During'the audit process for fiscal year. 2002, Finance was 'concerned that the amount of liability that the City "was' accruing for IBNR (incurred but. not yet reported claims) was being understated. This was predicated on three years worth of hisiorythaf saw the actual claim expense rising in excess of what was being 'accrued for IBNR. To validate the accrual.nurnber, ARMTech, an actuarial firm-, conducted an.actuarialstudy of the workers' compensation program. Their findings found that the:IBNR should 'be $3;370,549, which was $1,313,000-more than what was occrued at June 30; 2001. Addition ally recommended that our funding for workers' compensation should have been $2,42`1;450 in fiscal year 2003 and should be $2,745,553 in fiscal year 2004. • • 15 Both of these figures represent significant _increases over current funding and will need to be addressed in the "formulation of the fiscal year 2004 budget. Liability is also a concern. The City increased the IBNR at,June 30, 2003 from $1,012,798 to $1,674,609. An actuarial study will be done for'this area once the City's Risk Manager has all of the liability information in'the system. Overall, the retained earnings in this fund decreased from a negative $1,620,741 at June 30, 2001 to a negative $3,335,151 at June 30, 2002. While the. City is aggressively pursuing preventive programs for each of these areas, the overall deficit will continue to limit the City's ability to do anything other than pay the claims. Enterprise Funds The enterprise funds consist of 6 funds Water Utility, Sewer Utility, Transportation, Airport, Ambulance and Marina. These funds operate in a similar manner as a regular business in which the revenue consists of customer charges and the expenses are specific to the business activity that is taking place in the fund. These activities generally had not set aside funds for capital improvements, as they are f inded.with the, issuance of long -term bonds. With the change in the rate schedule for water and sewer that: was recently adopted funds will be set aside for capital improvements in the future. Schedule ° #5 provides revenue data for the six funds. Schedule #6 provides year -to -date expense information for the funds. All of these funds are essentially self - supporting, except for the Marina Fund. That fund has :significant debt both with the State of California and the Redevelopment Agency. At June 3 2002, those were $4,065,701 and $1,274,685 respectively. The City has contracted with an outside consultant to revise the 1998 • Marina workout plan and work with California Boating and Waterways to re- negotiate the teims of our existing debt. - It is anticipated that this issue will be brought back to the Council when. negotiations are completed and the workout plan is finalized. 'Until then, the Marina's operating revenue provides sufficient resources to meet its operating expenses (not including debt service and depreciation). DISCUSSION ITEMS The City Manager and Finance Director.for mid -year adjustments' propose the following changes. These proposals. are_grouped_by fund. General Fund: .Street Maintenance The Council will.need to appropriate $500,000 'from the General Fund — Fund Balance for street,maintenance. These funds were reserved for street purposes and the Council in December removed ;the "reserved" designation from the fund balance and these funds are now available. Community Facilities Fee Fund $118,000 The. library project was approved in fiscal year 2003. This project was a joint project between'the City (owners of the building) and. the County (operators of the building) to replace the heating and air conditioning system (HVAC) as well as expand • meeting room capacity. The City agreed to provide funds for the design, administration, 16 construction management and inspection for the project and pay for the replacement of the $VAC system. In order to .complete this proj bet, it will require an additional $118,000 in City funds. The source of -funds is the Community Facilities Fee fund. Refer to memo from Sue Lackie, `which,s attached ,(Attachment #3). $103,000 The, Council, at its February 3, 2003 meeting, approved the renovation of the former;Police Department Building (Bassett Street) for Community Development.and Firei Inspection services. The cost is $103,000. Refer to Resolution #2003 -09, attached (Attachment #4). It is recommended that the Council delay the currently budgeted:Soundwall project until. fiscal °yeas 2004. The Council should direct staff'to return on February with a resolution that directs the remaining fund, balance in the Community Facilities Fund be: reserved for debt service. requirements of the Community Center. If there; are insufficient funds remaining at June 30, 2003', the remaining funds will take the first; priority in fiscal year 2004 and 12,005 so that there.are, sufficient furids to pay Off-the Conimu iity-Center debt at the time the bonds are first callable (August 2005) Park Development Fund It is recommended that the Council, if they decide to commit Community Facilities fee fund resources to .pay off the debt service on the Community Center, release $651,250 which is obligated in the current year, for debt service be This will provide additional resources to fund the Gatti' Park project. Traffic Mitigation Fee.Fund $2,000,000 previously noted, this action will, be brought back -for Council, approval on February 24 th . Housing In -Lieu Fee Fund Thesechanges are required because the budget for this progr am, was incorrectly'budgeted in Fund 903 (Low and Moderate Income Housing). The changes will provide the correct accounting for the activity. Since these changes take place between two Special Revenue funds, 'it does not affect the General Fund. Refer`to attachment #5. Community Development Block Grant. (CDBG) The changes requested would bring the, expenditures in line with the federal requirements that limit the administrative co st'that can be ap plied. to this program. Since one of the changes require a decrease in "Intragoverrnnental" charges, it,will be necessary to re- spread .these charges so that there is no net impact. Refer to attachment #6. A portion of the Intragovernmerital charges is reflected in the overall General Fund budget. 0 17 HOME Grant Program The budget, for this program needs to be modified to reflect actual activity. Revenues will be decreased to $896,000 from $1,845,000 and expenditures will be decreased to $141,950 from. $1,909,450. This alsoxeflects a decrease in tntragovernmental charges, and it will be necessary to re- spread those charges so there is no net impact. Refer to attachment #7. Sewer Utility Fund This is a request to address costs associated with the replacement of the sewer main on Coady Court. This request wit! establish a budget for Project 9799 Sewer Main Repairs in the amount of $101,000. The funds will come from the Sewer Utility operating funds. A memo from Mike Ban (attachment #8) is provided. Storm Drain Mitigation Fees River Dredging This request is to appropriate $172 from the Flood Mitigation Impact Fee Fund to cover additional costs associated with the Petaluma River dredging project. A memo from Mike Ban (attachment #9) is provided additional information. This request is to appropriate $172,000 from the Flood. Mitigation. Railroad Bridge Approaches This request is to appropriate $270,000 to replace the existing Drill Line RR Bridge with an industrial lead to serve businesses in the area. The, appropriation is for right -of -way acquisition and design. The federal project will reimburse 65% of the design costs to the City. Refer to attachment #10. Approaches to Mainline Railroad Bridge This request is to appropriate $300,000 for right -of -way acquisition, construction of the access road and repair damage to the underside of the Lakeville Bridge, which was caused by a transient fire. This project is in conjunction with the approaches to the new Mainline RR Bridge. Refer to attachment #10. C Street Storm Drain Project This request is to reflect the return of the unused funds for this project to the Sonoma County Water Agency Zone 2A. This change will reduce the appropriations for this project ( 49015) by $84,855. Refer to attachment #11.. As indicated above proposals are recommended by the City Manager as the mid -year adjustments. It is recommended that the Council refrain.-from making any additional General Fund adjustments at this time so that this fund is not further burdened. SUMMARY AND OUTLOOK FOR FY 2004 The General Fund is facing a very tight outlook for,fiscal year 2003. Projections have indicated that there will be a :shortfall in revenue of approximately 5200,750 and expenditures in excess of appropriations of approximately $450,000. If°this would occur, the use of the General Fund reserve would be required to meet the ongoing�needs of the services- provided for °with General Fund resources. Staff will be closely °morutorin 'the ex enditures within this fund to .avoid the projected spending excess. Revenue will also be closely monitored to determirie;if.projections contained in this report hold true. Sales tax revenue for the March catch -up payment will determine the overall ability for that large revenue source to'. provide additional.. funding for the current fiscal year. Other indicators include the PG &E franchise tax payment in April and the supplemental property tax payment that will be xeceived "in July but booked to fiscal year '2'003. Fiscal year 2004 will bring on additional burdens to the General Fund. It appears at this time that the City will lose, approximately $388,000 of General Fund resources. These include the Reimbursement of Booking Fees, Police. POST training.reimbursements, , and Mandated Cost Reimbursements. Additional cuts lin state subventions to cities may be on the horizon as the State grapples with 'their own budget issues. The two main targets —Vehicle License. Fee In =Lieu and Redevelopment takeaways are still on ,the table and: could figure into the overall pictuie for fiscal year 2004. Overall,.thebudget process'for. fiscal year 2004 will have`to be based on a. purely revenue base and decisions will have to be made as to what service levels can be funded. 3. ALTERNATIVES Not applicable, this is intended.for review and discussion. 4. FINANCIAL IMPACTS • Financial impacts will be determined when decisions as to changes in the fiscal year '2003' budget are made. 5. .CONCLUSION This - r intended to provide the; Council with a review of the first six - months ofthe fiscal year 2001 In as many cases, additional information was provided for January. 6. OUTCOMES ;OR PE VIEASURE MENTS'THAT WILL.IDENTIFY.SUCCESS' '.OR COMPLETION: Not applicable. 7. RECOMMENDATION Review and dscussion.of ,midyear budget items. Provide staff with direction as to any budget amendments. glforms /2001 agenda bill 3 Governor Davis vetoed the bill that would have "restored Vehicle License Fees to the previous levels so the Legislature Will have to reply to that veto either an override or a new plan 19 •ri, rA CITY OF PETALUMA SCHEDULE 1 GENERAL FUND REVENUES FISCAL YEAR 2003 THROUGH JANUARY 31, 2003 F' 2003 BUDGET YTD ACTUALS THROUGH ESTIMATED FY 2003 PROJECTED FY 2002 ACTUALS ESTIMATE 01 -31 -2003 ACTUALS VARIANCE PROPERTY TAXES 3111 Secured $ 4,162,458 $ 4,230,250.00 $ 1,540,935.36 $ 4,450,000 $ 219,750 31'12 Unsecured 275,883 50,000.00 242,410.10 275,000 225,000 3121 Supplement- Sec/Unsecured, 251,739 120,000.00 63;782:43 225,000 105,000 PROPERTY',TAXES -TOTAL 4;690,080 4;400;250.00 1,847;1274;89 4;950;000 549;750 OTHER.TAXES 3210 Sales & Tax 9,437,272 9,425,000.00 4,612,387.40 9,575,000 150,000 3231 Franchise - Fee - Refuse 755,.1.98 700,000.60 375 186:65 750,000 50,000 3232 Franchise Fee - Cable 628,109 625,000.00 139,816:65 625,000 - . 3233 Franchise Fee - PG &E 406,125 400,000.00 - 400,000 - 3240 Business License Tax 657,381 760,000.00 162,987.58 760,000 - 3250 Property Transfer Tax 977,702 1,000,000.00 498,374:11 1,012,950 12,950 3255 In- Lieu Tax 26,594 26,000:00 13;451.18 26,850 850 .OTHER TAXES - TOTAL 12;888;381 12,936;000.00 5,802,203.57 13,149,800 213,800 TOTAL TAXES 17;578,461 17,336,250.00 7,649,331:46 18,099,800 763,550 LICENSES & PERMITS 3310 AniinalLicenses - 51,210 56;250 :00 29,619.74 50,800 (5,450) 3312 Microfilm Fee 5 5,500:00 4,200:72 7,200 1,700 3321 Building Permits 416,754 570,500:00 287,962.21 493,650 (76,850) 3322' Plan Check 231;863' 403;850:00 165;510;89 283,750 (120,100) 3323 Building Permit Incremental 182;045' 443;650:00 162;338191 278,300 (165,350) 3324 CSIF 203 800:00 3',280:00 5,650 4,850 3325 Energy Fee 40;437 109,200:00 39,545:42 67,800 (41,400) 3326 Electrical' 65,109 .60;750.00 36,291.45 62;200 1,450 3327 Plumbing/1\4echanical 102,661 81,250.00 48;583.25 83,300 2,050 3329 CSIF- Mining 93 100.00 1,512.40 2,600 2,500 3331 Excavation 23,702 - 13,660,00 23,450 23,450 3332 Encroachment 1,245 50,650.00 405.00 700 (49,950) 3355 Alarm Monitor Fees 19,584 19,000.00 6,750.00 12,300 (6;700) 3356 Police Vehicle Inspections - 2,500.00. - - (2,500). 3357 Fire Company Inspections - 62,400.00 - 50,000 (12,400) Schedule 1.xls 1 •ri, CITY OF PETALUMA GENERAL FUND REVENUES FISCAL YEAR -2003 THROUGH JANUARY $1, 2003 SCHEDULE 1 REV FROM USE MONEY/PROPERTY 3513 Investments FY 2002 ACTUALS FY 2003 BUDGET YTD ACTUALS THROUGH ESTIMATED FY 2003 PROJECTED 3521 Use of City Facilities 42,576 ESTIMATE 01 -31 -2003, ACTUALS VARIANCE, 3361 Lot Permit Fees 11,064 - 5;691:00 9,800 9,800 3366 Fire Sprinkler /Alarm/Exist 23,558 28 ;250:00 19`;447380 33;350 5;100 3370' Hazardous. Materials Permit Fees 2,304 - 190.00 2,300 2,300 3371 FireTlan Check 60 62,400.00 41,944 7;1,900 9,500 3372 Fire Permits 48 ;519 82,350:00 19;599:00 33,600 (48,750) 3373 HazMat Permit Fee 9,103 21 „0.00.00 2,021:25 9;000 (12,000) 3374 Haz Mat tPermit Fees 2 -8 78,871 96,650.00 3,950:00 120 23,350 3375 Hai Mai Permit Fees Tanks 30,251; 18,400.00 2,100:00 30 1100 3392 Police Use Permits - 3 - _ (3,000) 3391. Film 1 „700 1,800.00 1,000'00 1,7,00 (100) 3391 Taxi Permits 183 200.00 .52 =50 100 (100) 3399 Other Permits 861 850.00' . 240:00 400 (450) LICENSES & PERMITS - TOTAL 1,407,904 2,181,300.00 895;896:28 1,733,850 (447,450) FINES,F.ORFEITURES/PENALTIES 3410 Vehicle Code Fines 186;257 200,000:00 86;779;92 208,250 8,250 3411 Criminal` Court Fines 2,888 3 2,611;64 3,000 (50) 3412' Parking Fines 162,521 175,000.00 56;547:40 165,000 (10 3413 Health &,Safety 'Fines 2,905 - `856.49 1,500 1,500 3414 False Alarm Penalties - 56,000.00 - 10;000 (46,000) 3420 Unnelitered/Impounded Animal - - (45.00) - - 3430 Other, Fines, &Penalties 1,490 - 853.30 1,000 1,000 3435 Business License Penalties 14,936 6,000.00 11,748.37 18,500 12,500 3495 DUI Emergency Response Fee 16,762 11 17,721.78 22,000 10,250 FINES,FORFEITURES/PENALTIES.- TOTAL 387;759 451,800.00 177,073.90 429,250 (22,550) REV FROM USE MONEY/PROPERTY 3513 Investments 157 245,000.00 55;266.71 160,000 (85,000) 3521 Use of City Facilities 42,576 40,000:00' 13 ;256:2 35,000 (5,000) 3530 Cavanagh Co ' Center 2,034 3,000.00. 1,705;00 2 (200) 3531 OtherRec'Facilities. 5;209 16,000.00 1 2,700, (1.3,300) 3532 Petaluma Community Center 202 200,000.00. 123,933:61. 219,400 19,900 Schedule 1.As N i • CITY OF PETALUMA SCHEDULE 1 GENERAL FUND REVENUES FISCAL YEAR 2003 THROUGH JANUARY 31, 2003 3533 Ads in Publications 3550 Swim Pool REV FROM USE OF MONEY/PROP - TOTAL REVENUE'FROM'OTHER AGENCIES 3631 Motor Vehicle,InLieu. 3632 OffHighway;Motor Vehicle 3650 POST Reimbursement 3660 Homeowners PropTax Exemption 3669 School District Grants 3670 Grants.- State 3671 State Mandated Costs Reimb 3672 Aid to Local Agencies 3673 Public Safety Augmentation 3677 Abandoned! Vehicle Abatement 3678 Sonoma County Subventions 3682 Federal Grants REVENUE FROM OTHER AGENCIES -TOTAL REVENUE FROM CURRENT SVCS- FY 2002 ACTUALS FY 2003 BUDGET YTD ACTUALS THROUGH ESTIMATED FY 2003 PROJECTED 131,500 ESTIMATE 01 -31 -2003 ACTUALS VARIANCE 2,318 8 1,565.00 2,750 (5 22,137 18,000.00 6;569.10 18;000 - 434,123 530,000.00 203,915.63 441,150 (88 3,114;875 2,755,000,;00 1,600;319 3,029,750 274,750 1,447 1 5 750 (300) 154,595` 145;000 39,433:;94 45,000 (100;000), 98;333 85,700 :00 - 89,000 3,300 - 11 uo - 0:00 2,800 115,000 - 139;319 17,100:00 137,874:92 17,100 - 46,910 65,000.00 (1,100.00) - (65,000) 216,798 - 435,578:00 135 135,600 367,003 389,450:00 184,948.55 370,000 (19,450) 29,729 24,500.00 14,488.22 24,500 - - 95,050.00 3712 95,050 - 371923; 42,000.00 (39;794.21) 42,000 4,540;932 3,734,850:00 2 1 072;328:51 3,963,750 228,900 3701 Zoning &Subdivis_ion Fees 106,107 250;000:00 76,699.84 131,500 (118,500) 3702 Inc. Zoning & Subdivision 110 100:00 - - (100) CIP Administration 500,000 3704 Engineering Fees 106,787 90;000.00 30,068.00 51,550 (38,450) 3705 Weed Abatement 19,655 29;200:00 8,365.23 29,200 - 3706 Mntc Chg - Civic Center 66,991 53,000:00 16,753.67 53,000 - 3707 Mntc Chg - Library - 2,800.00 - 2,800 - 3708 Charges to Other Funds 2,271,300 3,371,100.00 1,685,550.00 3,371,100 - 3709 Aquatics-Programs 161,698 165,000.00 68,365.50 165,000 - 3710 Special Event Fees 11,739 13,200.00 12,282.96 15,500 2,300 3711 Sports /Athletic Programs 140,351 164,000.00 59,099.07 164,000 - 3712 Recreation/Coutract Programs 193,458 170,000.00 115,435.34 170,000 - Schedule 1.xls 3 3714 Senior Programs/Tours 3715 Concession Sales 3716 Concession Sales- 'Taxable 3718 Community Garden Fees 3117 Senior Center Donations 3719 Animal Shelter.Fees- 3720 Adopted Animals (T) 3760 Reimbursed Police OT 3766 Towing Admin Fee 3767 Towing,Storage 3768 Towing'Lien Sale 3769 To'wing;Fee 3783 'LucchesfSoccer,Field' 3787 Youth Programs 3788 Tiny TotsfPrograni. 3789. Teens Program 3791 Restitution/Booking Fees 31xx Fire Response Fee, 3792 Admin'Reimb for Services 3796 Developer's Service; 3797 Domestic Partner Registration 3798 Civil Subpoena Fees 3799 Other Charges,for,Service 3901 CDD - Fee;for,Service 3902 CDD - Public Utility Encroachment 3903 CDD Reimbursement Overtime 3904 CDD — Technology.Fee 3950 Police Clearance Letter 3951 Police Courtesy Accident Report 3952 Public Assist Calls 3970 Miscellaneous Animal Services REVENUE FROM CURRENT'SVCS - TOTAL Schedule i:xls • CITY OF PETAL• UMA GENERAL . _ FUND REVENUES_ FISCAL `YEAR'2003 THROUGH. JANUARY 31, 2003 FY 2002 ACTUALS 40;413 6,048 345 657 25,371 22,052 49,251 178;275 34,345 1,387 31,555 92,094 113 41,246 272 - 2;225' 11,,01`1 715 795 21,753 FY 2003 BUDGET ESTIlVIATE' 55,000.00 8,000.00. 300.00 500.00. 28;350.00 38;250:00 12;200:00 125,000.00 22;000:00° 2;000:00 (8,750:00) 45;000:00 142;000100 110 ,000 65;000:00 30;000:00 700`00 500`.00 1,250:00 5;000.00 - 500.00 10,000.00 - 2,406 6;250:00 4,251,752 5;009;850.00 0 YTD ACTUALS THROUGH 01 -31 -2003 25,095.30 3,843.84 325.00 125.00 298.50 16,715.04 17,771.35 5,173.68 97,087.00 25,873.09 (222.50) 10,781;.00 43 49;904.20 21,27700 °1;697.36 150100 11,159.17 780:00 850 2,709.12. 9;526.75 2,417;306;81 ESTIMATED FY 2003 ACTUALS 55;000 8;000 650' 200 500 28,650 30;450 9 166;450 44,600 (8;750) 35,000 142;000 110;000 65,000 3,100 300 15,000 800 900 5,000 12 6;250 4;884;750 SCHEDULE1 PROJECTED VARIANCE 650 (100) 300' (7;800) (2,700) 41,450 22,600 (2,000) (10,000) 3,100 (30,000) (400) 15,000 300 (350) 12,500 (500) (10,000) (2,400) (.125,100) 4 • MISCELLANEOUS REVENUES 3801 Sundry 3804 Sale,ofDocuments: 3805 Recovery. of Bad Debts 3806 GIS'Data Service 3808 Cash Over /Short 3809 Sale of Property 3810 Sale of Copies (Photocopying) 3811 Donations MISCELLANEOUS REVENUES -TOTAL TOTAL GENERAL FUND REVENUES TRANSFERS IN: Gas Tax Transient Occupancy Tax Turning.Basin Traffic - Mitigation Fund Princa•Park Trust Fund . Community Facilities-Fees PCDC Asset Seizure Fund Supplemental Law Enforcement Fund TOTAL TRANSFERS IN TOTAL GENERAL FUND RESOURCES • T, rl • CITY OF PETALUMA SCHEDULE 1 GENERAL FUND REVENUES FISCAL YEAR 2003 THROUGH JANUARY 31, 2003 FY 2002 ACTUALS YY 2003 BUDGET YTD ACTUALS THROUGH ESTIMATED FY 2003 PROJECTED ESTIMATE 01 -31 -2003 ACTUALS VARIANCE 97,667 70,000.00 45,562.18 78,100 8,100 6,877 5;000:00 6,819.92 11,700 6;700 345 350:00 327 550 200 - - 9302 200 200. (105) (350:00) 161.,11 (350) - 45,247 25;000.00 1,221:09 2,750 (22,250) 18,638 18:800:00 9,670'25 16,600 (2;200) 101;144 45;400.00 7,502:06 45,400 269,813 164,200.00 71,357.29 154,950 (9;250) 28,870,744 29,408,250.00 13 29,707,500 299,250 800,000 850;000:00 425,000.00 856,000 - 775,000 1 337,500.00 675;000 (500,000) 12;000 10,000:00 5,000:00 10,000 - - 200,000.00 100 1 000:00 200,000 - - 30,000:00 15,000.00 30,000 - 15,000.00 7,500.00 1 - 25,000 - - _ _ 209,500.00 104,750.00 209,500 - - 453,000.00 226;500.00 453,000 - 1,612,000 2;942,500.00 1 1 221,250.00 2,442,500 (500,000) $ 30,482,744 $ 32,350,750 $ 14,708,460 32,150,000 (200,750) Schedule 1.As 5 SUMMARY OF GENERAL FUND REVENUES PROPERTY TAXES SALES TAX OTHER TAXES LICENSES AND PERMITS FINES, FORFEITURES.AND PENALTIES REVENUE FROM USE 'OF FUNDS AND PROPERTY REVENUE FROM OTHER AGENCIES. REVENUE TROM SERVICES' MISCELLANEOUS REVENUES TRANSFERS 'IN TOTAL GENERAL FUND _RESOURCES Schedule 1.As CITY OF PETALUMA, SCHEDULE 1 GENERAL FUND REVENUES FISCAL YEAR 2003 THROUGH JANUARY 31, 2003 FY 2003,BUDGET YTD ACTUALS THROUGH ESTIMATED.;FY 2003 PROJECTED FY.2002 ACWALS ESTIMATE 01 -31 -2003 ACTUALS VARIANCE $ 4,690 $ 4,400' $ 1,847,128 $ 4;950,000 $ 549,750 9,437,272 9,425,000 4,612,387.40 9;575;000 150;000 3 ; 451,109 3 1,189,816.17 3,574,800 63 1,407,904 2,181 895 1,733,850 (447,450) 387,759 451 177,073.90 429 1 250 (22;550) 434,123 530,000.00 203 441,150 (88;850) 4,540,932 3,734,850.00 2,072,328.51 3,963,750 228;900 4,251,752 5,009,850.00 2,417,306.81 4;884;750 (125 269,813 164,200,00 71,357.29 154;950 (9 1,612,000 2,942 ; 500.00 1,221;250.00 2,442,500 (500;000) $ 30,482,744 $ 32,350;750. 14;708 $ 32 ; 150;000 $ (200 6 Department/Division 1100 CITY COUNCIL 4000 Salaries and Benefits 5000 O,perating:Suppplies 6006 Operating'- Services 7000 Capital Outlay' Total 1200 CITY CLERK -- ADMINSTRATION 4000 Salaries and Benefits 5000 Operating Suppplies 6000 Operating Services 7000 `Capital Outlay Total 1210 CITY CLERK - ELECTIONS 4000 Salaries and Benefits 5000 Operating Suppplies 6000 Operating Services 1000 Capital Outlay Total TOTAL CITY CLERK 4000 Salaries ^and Benefits 5000. Operating Suppplies 6000. Operating Services 7000 Capital Outlay Total 1300 CITY ATTORNEY 4000 Salaries and Benefits 5000 Operating Suppplies 6000 Operating Services 7000 Capital Outlay Total SCHEDULE2 SUMMARY INFORMATION EXPENDITURES FY2003.xls CITY OF PETALUMA GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected ,Budget Year to Date Year to Date % Expended Projected Year End Year Year End Variance Percentage 43;100 24,549 24,549 56.96% 63,178 (20,078) 146.59% 2,250 1,065 1,065 47.35% 2,250 100.00% 183,450 104,901 104;901 57.18% 183,450 100.00% 228,800 130,516 130;516 57.04% 248,878 (20,078) 108.78% 109;250 67,215 67,215 61.52% 120,172 (10,922) . 110:00% 5,500 1,925 -1;925 35.01.% 5,500 100100% 51,050' 34,591 34,591 67.76% 51,050 - 100.00% - 788 788 - 984 (984)- 165,800 104,519 104,519 63.04% 177,707 (11,907) 107.18% 49,900 28,155 28,155 56.42% 50,292 (392) 100.79% 2 -. 9 9 0.37% 2,500 - 100.00% 51,900 2,343 2,343, 4.51% 51•,900 - 100.00% 104;300 30,507 30;507 29.25% 104;692 (392) 100.38% 159,150 95,370 95;370 59.92 %0 170,465 (11 107.11% 8;000 1,935 1,935. 24.18% 8,000, - 100.00 %0 102,950 36,933' 36,933 35,87% 102,950 - 100:00% - 788 788 - 984' (984)- 270,100 135,026 135;026 49.99% 282,399' (12,299) 104.55% 39,700 20,450 20,450 51.51% 36,061 3,639 90.83% 3,800 2,253 2,253 59.29% 3,800 - 100.00% 209,300 224,310 224,310 107.17% 448,620 (239,320) 214.34% 252,800 247,013 247,013 97.71% 488,481 (235,681) 193.23% SCHEDULE2 SUMMARY INFORMATION EXPENDITURES FY2003.xls Department/Division 1400 CITY MANAGER = .ADMIN. 4000 Salaries and Bennefits_ 5000 Operating Suppplies 6000 Operating;Service_s 7000 Capital Outlay Total 2001_ CITY MANAGER'- GENERAL PLAI 4000 Salaries andBenefts 5000'Operating Suppplies 6000 Operating Services 7000 Cap'ital.0utlay Total 2002 CITY MANAGER = GIS 4000 Salaries and Benefits 5000 Operating'Suppplies 6000 Operating "Services 7000 Capital Outlay Total. TOTAL CITY MANAGER. 4000 Salaries and Benefits 5000 Operating Suppplies 6000 Operating Services 7000 Capital, Outlay Total 1500 HUMAWRESOURCES 4000 Salaries and Benefits 171,400 5000 Operating Supplies 7,050 6000 Operating Services 162,450 7000 Capital Outlay Total 340,900 SUMMARY INFORMATION EXPENDITURES FY2003.xls • 112115 1,12715 CITY OF PETALUMA 1;590 1 22.56 %. 69,438. GENERAL FUND EXPENDITURE SUMMARY 183;743 183,743 53:90% FISCAL YEAR:20.03 EXPENDITURES THROUGH JANUARY 24,:2003 Projected. Projected, Budget Year to Date Year to Date % Expended Projected Year End Year Year End Variance Percentage 356,000 185;403 185403 52 312,625 43,375 87.82% 32;100 3 3;893 12:13% 32,100 - 100:00 %0. 89,400 58,167 58;167 65106% 89 - 100:00% 477,500 . ' 247,463 247,463 51.82% 434,125 43,375 90:92% 275,550 149,494 149,494. 54.25% 267,081 8;469 96.93% 4,750 587, 587 1235% 4,750 100700% 637,300 156,247 156,247 24.52% 637,300 100.00% 917;600 306,328 306,328 33.38% 909;131 8,469 99(08 94,700 .56;695 56;695 59:87% 106;101 (11,401) 112.04% 800 221 221 27.6,6% 800 - 100.00% 62,750 17;65G, 17,650 28:,13% 62,750 - 100;00 %0 10,000 - - 0:00% 10;000 - 100.00 % 168,250 7.4;566 74 66 44.32% 179;651 (11,401.) 106.78% 726,250 391,592 391,592 53.92% 685,807 40,443 94.43% 37;650 4,701 4,701 12.49 % 37,650 - 100:00% 7 89,4450 232,064 232,064 29.40% 789 - 100.00% 10,000 - - 0.00% 10,000 - 100.00% 1,563;350 628,357 628,357 40.19% 1,522,907 40,443 97.41 % 4000 Salaries and Benefits 171,400 5000 Operating Supplies 7,050 6000 Operating Services 162,450 7000 Capital Outlay Total 340,900 SUMMARY INFORMATION EXPENDITURES FY2003.xls • 112115 1,12715 65.76% 1;590 1 22.56 %. 69,438. 69;438. 4274,% 183;743 183,743 53:90% 196,924 (25;524) 114.89% '7,050 - 100.00 %. 162,450 - 1 oo.b ' 366,424 (25,524) 107.49% SCHEDULE 2 SCHEDULE 2 9 CITY OF PETALUMA GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected Department/Division Budget Year to Date Year to Date % Expended Projected Year End Year Year End Variance Percentage 161D FINANACE - ADMINSTRATION 223;100 76,329 76 ;329 34.21% 133,625 89,475 59.89 4000 Salaries and Benefits 10,400 3,777 3,777 36. 10,400 - 100.00 %0 5000 Operating Suppplies 188,350 75,853 75,853 40.27 %° 188 ;350 - 100.00% 6000 Operating Services 200,000 - - 0.00% 200 ,000 100.00 ° / 700 Capital Outlay 621,850 155;959 155,959 25.08°!° 532,3754. 89,475 95.61% Total 1620 FINANCE - ACCOUNTING 327;350 188,626 188 57.62% 346 (19,422) 105.93% 4000 Salariesand Benefits 12;550 5 ;427' 5,427 43.24 % 12 - 100.00 %° 5000 Operating Suppplies 24;050 5,383' 5,383 22.38% 24 100.00% 6000 Operating Services 7000 Capital Outlay 363,950 199,435 199,435 54.80% 383;372 (19,422) 105.34% Total 1640 FINANCE - COMM. SERVICES 286,900 167,278 167,278 58.31. ° !° 298 ;493' (1.1,593) 104,04% 4000 Salaries and Benefits 1,750 466 466 26:65% - 100,00% 5000 Operating Suppplies 34,360 15,959 15,959 46:53% 34;300 4 30 0 - 100,00 ° / 6060 Operating Services 7000 p Outlay 322,950 322,950 - 183,703 183;703 56:88% 334; 543' (11,593). 103.59% Total 1660 FINANCE - CUSTODIAL SVCS. 267,950 142 142;816 53.30% 250,843 17,1.07 93 :62% 4000 Salaries and Benefits 5 ;250 199 199, 179 %° 5,250 - 100.00% 5000 Operating Suppplies 800 1,269 1;269 158 1,586 (786) 198.22% 6000 Operating Services -58% 7000 Capital Outlay - 274,000 144,283 144,283 52.66% 257 16,321 94.04% Total TOTAL FINANCE 4000 Salaries and Benefits 1,105,300 575,048 575,048 52. 1,029,734 75,566 93. 00 % 5000 Operating Suppplies 29,950 9,869 9,869 98,463 32.95 ° /° 39.78% 29,950 248,286 - (786) 100:00% 100:32% 6000 Operating Services 247,500 98,463 - 0.00% 200,000 100.00% 7000 Capital Outlay 200,000 1,582 - 683,381 '683,381 43.18% 1,507,969 74,781 95.28% Total SUMMARY INFORMATION EXPENDITURES FY2003.xis SCHEDULE 2 9 Department/Division Budget 2111 POLICE -- ADMINISTRATION 364,241 4000 Salaries. and Benefits 604;550 5000 Operating Suppplies 54,050 6000 Operating Services 646,850 7000 Capital Outlay - Total 1,305,450 2113 POLICE'- PATROL 391;063 4000 Salaries andPBenefits 5,840;.100 5000 Operating Supplies 190;200 6000 Operating Services 2151950 7000 Capital Outlay. - Total 6,246,250 2114 POLICE - .COMMUNICATIONS 3,316,818 4000 Salaries and Benefits 890,700 5000 Operating, Suppplies 10;100 6000 Operating Services 70;050 7000 Capital Outlay - Total 97,0;850 2115 POLICE - INVESTIGATIONS 130;097 4000 Salaries and Benefits 604,350 5000 Operating Suppplies 6,000 6000'.Operating Services 33,850 7600 Capital Outlay ` Total 644,200 2116 POLICE;- SCHOOL SAFETY 603',414 4000 Salaries and Benefits 307,600 5000 Operating Supplies 6,500 6000 Operating Services 850 7000 Capital Outlay - Total 314,950' SUMMARY INFORMATION EXPENDITURES FY2003.xis • CITY OF PETALUMA SCHEDULE 2 GENERAL FUND EXPENDITURE: SUMMARY FISCAL YEAR 2003, EXPENDITURES THROUGH JANUARY 24 2003 Projected Projected Year to Date. Year to Date % Expended Projected Year End 'Year Year End - Variance Percentage 364',241. 364,241 60:25% 620 (15,724) 102.60% 22288 22;288'' 41.24% 505.0 - 100:00% 391,063 391;063 60.46% 646,850 - 100.00% 777,592 777,592 59.57 1,321,174 (15,724) 101.20% 3,376;818 3,316,818 57,:82 %0 5 24,162 99.59% 140,700 140';700 73.97% 190;200 - 100 130,097 _ 130;097 60.24% 215;950 100.00% 3;647,615 3,647,61b 58:40% 6,222,088 24„162 99.61% 603,414 603',414 67:75 %e 1,699,318 (208;618) 123.42% 3;953' 3,953 3914 %u 10,100 - 100.00, %0 37,888 37,888 54:09% 70,050 100:00% 645,255` 645,255 66.46% 1,;179;468 (208,618) 121.49% 328,756 328,756 54.40% 570,701 33,649 94.43% 7,566 7,566 126.10% 9,458 (3,458) 157.63% 9,489 9,489 28.03% 33,850 - 100.00% 345,811 345,811 5168% 614,009 .30,191 95:31 % 209,656 209;656 68:16% 371,028 (63;428) 120.62% 3,888 3;888'. 59 : 82% 6,500 - 100:00% 425 425 50.00 %0, _ 850 - 100.00 % 211969 213 ;969 67.94% 378,37& (63 120:14 %0 4 I 0 CITY OF PETALUMA SCHEDULE 2 GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected Department/Division Budget Year to Date Year to Date % Expended Projected Year End Year Year End Variance Percentage 2118 POLICE - RECORDS 365;150 213,605 213,605 58.50% 380,407 (15,257) 104.18% 4000 Salaries and Benefits 1 1,908 1,908 127x7% 2 ;384 (884) 158.96% 50000 perating ^Suppplies 19,300 51793 5,79 3 30:02% 19,300 100.00% 6000 Operating;Services 7000 capital :Outlay 385,950 221,305. 22.1,305 52:34% 402;091 (16,141.) 104.18% Total 2119 POLICE.- DOM. VIOLENCE 100,050 63,336 63,336 63.30% 115,182 (15,132) 115.12% 4000 Salaries and Benefits - 0:00 %° 1,000 - 100.00% 5000 Operating Suppplies 2,000 700 - 20,478 20,478 292543% 25,598 (24,898) 3656.79% 6000 Operating Services 7000 Capital Outlay 102,750 '.83,814 83;814 81:57% 142,780 (40,030) 138.96% Total 2121 POLICE - PARKING ENF. 110,600 67,073 67,073 60:64% 114,944 (4,344) 103.93 %° 4000 Salaries and Benefits 74 - 93 (93) = 5006 Operating Suppplies 53;200 9,599 09 9,599 18.04% 53,200 100:00 ° /a 6000 Operating Services 7000 Capital Outlay 163,800 76;746 o 76,746 46.85 /0, 168,237 (4,437) 102.71% Total 2122 POLICE - TRAFFIC SAFETY 488,550 292,824 292,824 59:94% 504,918 (16,368) 103.35% 4000 Salaries.andlBenefits 2,500 139 139 556% 2,500 = 100.00% 5000 Operating Suppplies 6,100 3,396 3,396 55.67% 6,100 100.00 °!° 6000 Operating Services - (12,310) (12,310) 7000 Capital Outlay 497,150 284,049 284,049 57.14% 513,518 (16,368) 103:29% Total 2123 POLICE - DRUG ENF. 105,100 63,429 63,429 60. 129,990 (24,890) 123.68% 4000 Salaries and Benefits 3,000 746 746 24.886% 3,000 = 100.00% 5000 Operating Suppplies 10,950 5,317 5,317 48.56% 10,950 100:00% 6000 Operating Services 7000 Capital Outlay 119,050 69,493 69,493 58.37% 143,940 (24,890) 120.91% Total SUMMARY INFORMATION EXPENDITURES FY2003.xls 1 5 I Department/Division Budget 212kPOLICE - AUTO THEFT 75 4000 Salaries and Benefits 100;700 5000 Operating Suppplies- 5,300 6000 Operating Services 6';100 7000 Capital Outlay - Total 112,100 2125 POLICE = CADIRMS' 3,370 4000 Salaries and Benefits 101';200 5000 OperatingSuppplies - 6000 Operating Services' 41,900 7000 Capital.0utlay 549,000 Total 692100 TOTAL POLICE. DEPARTMENT 59,263 4000 Salaries and Benefits 9,618;650. 5000 OperatingSuppplies 281,150 6000 Operating Services 1,105,800 7000 Capital.Outlay 549,000 Total, 11,554,660 2211 FIRE- ADMINISTRATION 220 4000 Saiaries and Benefits 366;400 5000 Operating Suppplies 9,150 6000' Operating Services 76;250 70Q0. Capital ,Outlay 20,400 Total 472,200 2213 FIRE - SUPPRESSION. 5,717,9.17 4000'Salariesand Benefits 4 5000 Operating Suppplies 151,700 6000 Operating Services 132,700 7000 Capital Outlay - Total 5,235,150 SUMMARY INFORMATION EXPENDITURES FY2003 ;As • CITY OF PETALUMA GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGRJANUARY;24, 2003 Projected Projected Yeu to Date Year to ;Date % Expended" Projected Year End Year Year End Variance Percentage 75,503 75 74.98% 130 ;443 (29,743) 129.54 1;435 1,435 27.07 5,300 - 100.00 3 3,370 55:24% 6,100 - 100;00 %0 80,308 80,308 71.64% 141,849 (29,743) 126:53 59,263 59,263 58.56% 110,867 (9,667) 109:55% 52;509 52;509 125.32% 65,636 (23,736) 156'.65% 220;957 220 40.25 549,000 - 100.00% 332,729- 332,729 48.08% 725,502 (33,402) 104.83% 5 717 917 5,717,9.17 59:45 %0 9;964 (345,360) 103:59% 182,696 182,696 64.98 % 285;585 (4,435) 101.58% 669;423 669,423 60.54 % 1,154,433' (48,633) 104.40% 208,647 208;647 38.00% 549,000 100.00% 6;778,684 6,778,684 58.67% 11,953 (398 103.45,, 211,828 211,828 57.81% 373,492 (7,092) 101.94% 1,090 1,090 11..91 %u 9,150 - 100.00% 54,285 54,285 71.19 %. 76,250 - 100:00,% 81. 81 0.40 20,400 - 100.00 % 267,284 267;284 56.60% 479,292 (7,092) 101:50 2,716,213 2',7161 54.86% 4,786,021 164,729 96;67% 64,143 64,143 42.28% 151,700 - 100:00% 51,063 51,063 38.48 % 132,700.. - 100.00% 2;831;419 2;831 419. 54:08% 5;070 164,729 96:85% 0 - SCHEDULE 2 � I 6 11 • Department/Division Budget 2214 FIRE - DISASTER PREP. 2,400 .4000 Salaries'and 100.00% 500b Operating Suppplies 2,400 600b Operating Services 8 ; 500 7000 Capital Outlay 100.00% Total 10,900 2215.FIFRE - PREVENTION 10,900 4000 Salaries and'Benefits 229,250 5000 Operating Suppplies 5;430 6000 Operating Services 25,800' 7000 Capital Outlay - Total 260,480 2216 FIRE - HAZARDOUS MATS. 8;;169 4000 Salaries and Benefits 99 5000. Operating Suppplies 3,h60 ,6000 Operating Services 1,750 7000 Capital Outlay - Total 104,200 TOTAL FIRE DEPA. RTMENT 234,920 4000 Salaries and °Benefits 5,645,450 5000 Operating Suppplies 172,080 6060 Operating Services 245,000 7000 Capital Outlay 20,400 Total 6,082,930 3100 COMM DEV. - ADMINISTRATION 3 4000 Salaries and Benefits 288,850 5000 Operating Suppplies 15,800 6000 Operating Services 183,700 7000 Capital Outlay 2,500 Total 490,850 SUMMARY INFORMATION EXPENDITURES FY2003.xls CITY OF PETALUMA SCHEDULE 2 GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected Year to Date Year to Date % Expended Projected Year End Year Year End Variance Percentage 65 65 2':70 %0 2,400 - 100.00% 1,693 1,693 19.91% 8,500 - 100.00% 1,757 1,757 16.12% 10,900 - 100.00% 114,711 114,711 50.04 % 200,951 28,299 87.66 % 6;535 6,535 120.36% 8;;169 (2,739) 150:44% 4,612 4,612 17.88% 25,800 - 100.00% 125,859 125,859 48.32% 234,920 25,560 90.19 % 44,233 44,233 44.66% 78,787 20,263 79.54% 291 291 .8:56% 3 - 100.00% 670 670 38.30% 1,750 - 100.00 % 45,194 45,194 43.37% 83;937 20 80.55% 3,086,984 3,686,984 54.68% 5,439,251 206,199 96.35% 72,124 72,124 41.91% 174,819 (2,739) 101:59% 112_,324 112,324 45.85% 245,000 100.00% 81 81 0.40% 20,400 - 100.00% 3,271,513 3,271,513 5178% 5,879,471 203,459 96.66% 164,592 164,592 56.98% 296,133 (7,283) 102.52% 7,665 7,665 48.51% 15,800 100.00% 106,536 106,536 57.99% 183,700 - 100.00% 1,144 1,144 45.76% 2,500 - 100.00% 279,936 279,936 57.03% 498,133 (7,283) 101.48% 7 Department/Division Budget 3103 COM - PLANNING 268,230 4000 Salaries and Benefits 499;800 5000 Suppplies - 6000 operating 'Services 10,750 7000 Capital Outlay' 57 Total 510,550 3104 COMM. DEV. - BUILDING DIV. 2 - 4000 Salaris and Benefits 488,400 5000 Operating Suppplies 9,400 6000 Operating Services 159;550 7000 Capital Outlay 513,386' Total' 657;350 3105COMM. DEV. - ENGINEERING 174,361 4000 .Salaries- and,Berief'itsr 337,350 5000 Operating Suppplies 7,400 6000 Operating Services 4;850 7000 Capifai'Outlay - Total 349,600 TOTAL COMM..DEV. DEPARTMENT 179,655 4000 Salaries and Benefits 1,614,400 5000 Operating Suppplies 32,600 6000 Operating Services 358,850 7000 Capital�Outlay 2,500 Total 2;008,350 3300,PF &S - ADMINISTRATION 184,157 4000 Salaries and Benefits 335;250 5000 Operating Suppplies: 9,350 6000 Operating` Services 440,050 7000 Capital Outlay - Total 784,650 SUMMARY INFORMATION EXPENDITURES FY2003x1s CITY OF PETALUMA GENERAL FUND EXPENDITURE' SUMMARY FISCAL YEAR 2003: EXPENDITURES THROUGH JANUARY 24 Projected Projected Year to Date Year`to Date % Expended Projected Year End_ Year Year End Variance -Percentage 268,230 268,230 53.67% 502;579 (2_,779) 100.56% 46 48' _ 57 ( " 2,944 2 27.39% 10,750 - 100.00% 271,219 271,219 53.12°/6 513,386' (2,836) 100.56 % 174,361 174,361 3570 % 301,174 187 61.67 5,279 5,279 56.16 %0 9,400 - 100.00% 179,655 179,655 112.60% 224,569 (65,019) 140.75% 359,294 359,294 54.66% 535,143 122;207 81.41 184;157 184,157 54.59% 353,139 (151789) 104.68% 979 979 13.23% 7,400 - 100.00 1;263 1,283 26.45% 4,850 - 100.00 %0 186,419 186,419 53.32% 365,389 (15,789) 104:52% 791,339 791,339 49:02% 1,453,024 161,376 90.00% 13,968 13,968 4285,, 32,657 (57) 100.18 % 290,418 290,418 80 :93% 423,869 (65,019) 118.12% 1,144, 1,144 45 2,500 - 100.00 %0 11096,869 1,096;869 54'62% 1,912,050 96,300 95.21% 194,490 194,490, 58.01 % 348,761 (13,511) 104.03% 5,684 5;684 60.79% 9;360 100.00% 234,976 234;976 53:40% 440,050. - 100.00 %p 435151 435,151, 55.46% 798,161 . (13,511) 101.72% SCHEDULE2 8 n u Department/Division Budget 3301 PF &S - ST_REET'SIGNS 196,604 4000 Salaries and Benefits :341,700 5000 OperatirigSuppplies 51,000 6000 Operating'Services 24,850 7000 Capital0utlay 51,000 Total 417,550 3302 PF &S - STREET MAINT. 23,536 4000 Salaries: and Benefits 249,250 5000 Operating Suppplies 66 6000 Operating Services 35,350 7000 Capital Outlay - Total 351,450 3304 PF &S - VEHICLE MAINT. 142,078 4000 Salaries and!Benefits 213 5000 Operating. Suppplies 21;700 6000 Operating, Services 5,200 7000 Capital Outlay - Total 240,450 3305 PF &S -TURNING BASIN 16,018 4000' Salaries and Benefits - 5000 'Operating Suppplies 6,400 6000 Operating Services 7,650 7000 Capital Outlay - Total 14,050 3306 PF &S - STREET LIGHTS 134,663, 4000 Salaries and Benefits 78,650 5000 Operating Suppplies 19,550 6000 Operating Services 370,350 7000 Capital Outlay, - Total 468,550 SUMMARY INFORMATION EXPENDITURES FY2003.xls CITY OF PETALUMA SCHEDULE 2 GENERAL FUND EXPENDITURE- SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected Year 'to;Date Year Date % Expended Projected Year End Year Year End Variance Percentage 196,604 196,604 57.54% 354,787 (13,087) 103.83% 25;635. 25,635 50.26% 51,000 - 100.00% 23;536? 23,536 94.71% 24,850 - 100.00% 245,775 245,775 58:66% 430,637 (43;087) 103.13% 142,078 142,078 57':00 251,045 (1,795) 100:72 %0 36,821 36'821 55:08 %0 66 - 100;00°% 16,018 16,018 45.31% 35,350 - 100.00 % 194,918 194,918 55.46% 353,245 (1,795) 100.51% 134,663 134,663, 63.06% 237,825 (24,275) 111.37% 4,999 4,999 23.04% 21,700 - 1W00 % 304 304 5.84% 5,200 - 100:00% 139,966 739,966 58.243/6 264,725 (24,275) 110 :10% 1.,510 1;510 2159 %0 6;400 - 100.00% 1,453 1,453 18.99% 7,650' - 100.00% 2,9162 2,962 21.08% 14,050 - 100.00% 47,372 47,372 60.23% 83;688 (5,038) 106.41% 9,623 9,623 49.22% 19,550 - 100.00% 107,711 107,711 29.08 % 370,350 - 100.00% 164,706 164,706 35.15% 473,588 (5,038) 101.08% 9 Department/DivWon Budget 3307 PF &S - TRAFFICITRANSP. 162,145 4000 Salaries and Benefits 155;550 5000! Operating Suppplies 27;600 6000, Operating Services 98 7000 Capital Outlay - Total 281,150 3308,PF&S - - PUBLICWKS ENGIN. 98,000 - 4000 Salaries and Benefits 264;300 5000 Operating Suppplies 9,650 6000 Operating Services 11;850 7000 Capital Outlay 102.35% Total 285,800 3360' PF &S - `BLDG /FAC. MAINT 278,738 4000 :Salaries and Benefits 139;750 5000 Operating Suppplies 33;050 6000 Operating Services_ 2661800. 7000 Capital "Outlay - Total 439;600 3501 PF &S - ANIMAL CONTROL 11,850 4000 Salaries and Benefits 528,200 5006 Operating.Suppplies 19,550 6000 Operating Services 63,200 7000 Capital Outlay - Total 610,950 TOTAL PF &S 145,159 4000 Salaries and" Benefits 2,306,200 5000 Operating Suppplies 264,700 6000 Ope,ratingServices 1,323;300 7000 Capifal Outlay - Total 31894;200 SUMMARY INFORMATION EXPENDITURES FY2003.xls CITY OF PETALUMA SCHEDULE 2 GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR-2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected'.. Year to Date Year to Date_ %- Expended Projected Year End Year Year.End Variance Percentage 9,1 91;908 59.09% 162,145 (6,595) 104.24% 8,004 8;004 29.00% 27,600 - 100.00% 2,222 2,222 227% 98,000 - - 100.00 %0 102,134 102,134 36.33% 287,745 (6 102.35% 162,010 162,010 61.30% 278,738 (14,438) 105:46% 1,156 1,156 _ 11.98, ° /q 9_,650 100:00% 1,185 1,185 10.00% 11,850 - 100.00% 164,352 164,352 .57.51 300 (14,438) 105'.05% 82,269 82,269 58.87% 145,159 (5 103.87% 22,099 22,099 66.87 %0 - 33,050 100 ?00% 169,812 169,812 63.65% 26 100.00 % 274,180 82;269 18:71% 445;009 (5,409) 101:23% 309,350 309,350 5 &.57% 541,585 (13,385) 102.53% 23,247 23,-247 118.91% 29;059 (9,509) 148.64% 51,222 51,222 81.05% 63,200 - 100.00% 81 81 - 101 001).- 383,900; 383',900 62'84 %° 633,945 (22 103.76% 1,360,743 1,360 .5900 % 2;403',734 (97,534) 104;23% 1 P, 7,79 138,779 52.43% 274,209 (9,509) 103.59% 608 608,440 45.98% 1,323,300 - 100:00% 81 81 - 101 (101) - 2,108 2,108,042 . 54.13% 4,001,344 (107,144) 102.75% 10 • Department/Diviskm Budget 4101 PARKS.- ADMINISTRATION - 4000 Salaries and Benefits 448 5000 Operating Suppplies 23,000 6000 - Operating Services 169,100 7000 Capital Outlay _. Total 6411000 4102 PARKS - CONTRACT PROGS. 86,035 4000 Salaries and Benefits 169',100 5000 Operating Suppplies 200 6000 Operating Services 90,400 7000 Capital Outlay - Total 90,600 4103 PARKS - SPORTWATHLETICS - 4000 Salaries and Benefits 29,250 5000 Operating Suppplies 11,600 6000 Operating Services 95;950 7000 Capital'Outlay - Total 136,800 4104 PARKS - SPECIAL EVENTS 61,877 4000 Salaries and 'Benefits 2,000 5000 Operating Suppplies 100 6000 .Operating Services 1,850 7000 Capital Outlay - Total 3,950 4105 PARKS - AQUATICS 7;;852 4000 Salaries and Benefits 159;300 5000 Operating Suppplies 8;400 6000 Operating Services 2;050 7000 Capital Outlay - Total 169,750 SUMMARY INFORMATION EXPENDITURES FY2003.ids • 0 CITY OF PETALUMA SCHEDULE 2 GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected Year to Date Year to Date % Expended Projected Year End Year Year End Variance Percentage 264,173 264,173 58.85% 463,508 (14,608) 103.25% 26,285 20,285 88.20% 23,000 _100.00 86;035 86,035 50.88% 169',100 - 100.00% 370,493 370,493 57.80% _ 655;608 (14,608) 102.28 % - - 0.00% '200 - im00% 61,877 61,877 68.45% 90,400 - 100100% 61,877 61,877 68.30% 90,600 - 100.00% 18,159 18,159 62.08% 31,678 (2,428) 108:30% 7 ; 852 7;;852 67.69% 11,600 - 100.00.% 37,207 37,207 38178% 95,950 -. 100.00 % 63,217 63;217 46.2 139,228 (2,428) 101.77% 2,215 2,215 110.73% 3,869 (1,869) 193.43% 1,885 1',885 1884:69 %0 2,356 (2;256) 2355`.86% 16,118 16,118 871.25% 20,148 (18;298) 1089.06 %0 20,217 20,217 511:83% 26,372 (22,422) 667.65% 87,992 87,992 55.24% 91,628 67,672 57.52% 393 393 4.68% 8,400 - 100:00% 115 115 5:60 2,050 - 100.00% 88,500 88,500 52.14% 102,078 67,672 60.13% 11 Department/Division Budget 4107 PARKS -TINY TOTS 49,515 4000 Salaries and ,Benefits 99,000 5000 Operating Suppplies 9,650 6000 Operating Services 2';050 7000 Capital Outlay - Total 110;700 4108 : PARKS -YOUTH 458 4000 Salaries and Benefits 203,900 5000 Operating Supppiies 14,700 600.0 Operating Services 60,560 7000 Capital'.Outlay - Total 279,100- 4109 PARKS.- TEEN PROGS. 98,407 4000 Salaries and Benefits - 5000 Operating Suppplies - 6000 Operating6 Service s - 7000 Capital Outlay - Total 129.43% 4112 PARK - . SENIOR PROGS. 32,636 4000 Salaries and Benefits 63,350 5000 Operating Suppplies 6,100 6000" Operating Services 56,700 7000 Capital Outlay, - 255,025 Total 126,150 4416 PARKS - LIBRARY /MUSEUM 6;459' 4000 Salaries and`Benefits 36,950 5000 Operating Supplies 1,750 6000 Operating Services 5,800 7000 Capital Outlay. - Total 44,500 SUMMARY INFORMATION EXPENDITURES FY2003.XIS i CITY OF PETALU,MA scHEDuLE 2 GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003, EXPENDITURES THROUGH JANUARY 24 2003 Projected Projected Year to Date Year to Date %Expended Projected Year End Year Year,End; Variance Percentage 49,515 49,515 50.02% 87,109 11,891 87.99% 3,309 3,309 34.29% 9,650' - 100.00% 458 458 22.34% 2,050 - 100:00% 53,282 53,282 48.13% 98,809 11,891 89.26% 98;407 98,407 48.26% 175,499 28,401 86.07% 15,221 15,221'. 103.54% 19,026 (4,326) 129.43% 32,636 32,636 53.94% 60,500 - 100500% 146,263 146,263 52.41% 255,025 24,075 91.37% 6,459. 6;459' - 11,397 (1,1,397) 28 28 - 35 (35) - 6,487 6,487 11,432 (11,432)'- 36,020 36,020 56.86% 66,834 (3,484) 105.50% 2,318 2,318 37:99% 6,100 100.00 % 12;956 12,956 22.85% 56,700 - 100.00% 511,293 51,293 40.66 % 129,634 (3,484) 1.02:76 % 21,177 21,177 57.31% 37,370 (420) 101.14% 290 290 16.58 0 /6 1,750 - 100.00.% 2,667 2,667 45.98% 5,800 - 100.00% 24;134 24,134 54:23% 44,920 (420) 100.94% 12 Department/Division Budget 4117 PARKS - COMM. CENTER 55 4000 Salaries and Benefits 53,200 5000 Operating Suppplies 11,300 6000 OperatinwServices 111;550 7000 Capital Outlay - Total 176,050 4118 PARKS = CAVANAUGH CC 706 4000 Salaries and "Benefits 6,300 5000 Operating Suppplies 750 6000 Operating Services 20,350 7000 Capital Outlay - Total 27,400 4150 PARKS - MAINTENANCE - 4000 Salaries and Benefits 937,200 5000 Operating Suppplies 132,500 6000 Operating Services 395;900 7000 Capital Outlay - Total 1,465,600 4151 PARKS, PRINCE. PARK 7,449 4000 Salaries: and Benefits 58,900 5000 Operating Suppplies 5,000 6000 Ope�atirig Services 52,750 700 Capital Outlay - Total 116,650 TOTAL PARK.DEPARTMENT 522,563 4000 Salaries and Benefits 2,098,250 5000 Operating Suppplies 225,050 6000 Operating Services 1,064,950 7000 Capital Outlay - Total 3,388,250 SUMMARY INFORMATION EXPENDITURES FY2003.xls CITY OF PETALUMA SCHEDULE 2. GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH JANUARY 24, 2003 Projected Projected Year to Date Year to Date . % Expended Projected Year End Year Year End Variance Percentage 55,651 55 104.61% 97,646 (44,446) 183.55% 5,481 5,481 48.50 11,300 706 706 0.63% 111 - 100!00% 61,838 61,838 35.13 % 220,496 (44,446) 125.25% - - 0.00% - 6,300 0:00% 651 651 86.76% 750 - 100100% 7,449 7,449 36;60% 20,350 - 100.00% 8099 8,099 29.56 21,100 6,300 77.01% 522,563 522,563 55.76% 928,477 8,723 99.07% 75,146 75,146 56:71% 132 - 100.00% 325,483 325;483 8221'% 395,900 - 100.00 64,118 64,1.18 - 80,148 (80,148) - 987;310 987,310 67.37% 1,537,025 (71,425) 104.87% 36,267 36,267 61.57% 64,486 (5,586) 109.48% 1,257 1,257 25:14% 5;000 - 100.00 34,617 34,617 65:62% 52,750 - 100.00% 72,141 72,141 61.84% 122,236 (5,586) 104.79% 1,198,597 1,198,597 57.12 2,059,500 38,750 98.15% 134,087 134,087 59.58 231,632 (6,582) 102.92 %a 618,351 618,351 58.06% 1,083,283 (18,333) 101.72% 64,118 64,118 - 80,148 (80,148) - 2,015,153 2,015,153 59.47% 3,454,562 (66,312) 101.96% 13 SUMMARY INFORMATION EXPENDITURES FY2003.xls 14 .1 CITY OF PETALUMA SCHEDULE 2 GENERAL FUND EXPENDITURE SUMMARY FISCAL YEAR 2003 EXPENDITURES THROUGH<JANUARY 24, 2003 Projected Projected Departmeni/Division Budget Year to Date Year, to Date %.Expended Projected Year End Year Year End Variance Percentage TOTAL GENERAL FUND 4000 Salaries;and.Benefits 23,527,850 13;375;306 13,375;306 56:85% 23;501,688 26 1 . 99.89% ' 5000 Operating Suppplies. 1 563 563,068. 52.91% 1,087,602 3,066 ;065 '52.91% 6,165,090 (23;322) (372;090) 102.19% 106.42% 6000 Operating Servcgs blpera g Se l 5,793,000 781,900 3,065;065. 274 ;859. 274,859 35:15% 863;133 (81,233) 110:39% 7000 _ 31,167,030 17,278,298 17,278,298 55.44% 31,617,513 (450,483) 101.45% Total 1,064,280 SUMMARY INFORMATION EXPENDITURES FY2003.xls 14 .1 • • CITY OF PETALUMA SALARIES AND BENEFITS SUMMARY GENERALFUND FY 2003 JANUARY 31, 2003 SCHEDULE 3 1 Year End Projected Year -End Projected Object Budget YTD Actual Normal Exp'd Rate Savings Percent of Budget Cumulative Variance from Percentage of Department/Division No g Projection Budget Budget CITY COUNCIL 8,450 5 4 (470) 63:25% 13,752 (5,302) 162.74% Salaries - - n.a. Part -Time: ma: Overtime n.a. Retirement 34,650 19;205 19,990 786 55A3% 49,427 (14,777) 142:65% Benefits 43,100 24,549 24;865 316- 56.96.% 63,178 (20,078) 146:59% Total City Council CITY CLERK 140,150 71,034 80,856 9,822 50.68% 125,588 14,582. 89.61.% Salaries - 14,336 - (14 - 25,345 (25,345) n.a. Part-Time - n.a. Overtime 72 (72) 127 (127) n.a: Retirement 19,000 9,930 10;962 1 52.26% 19,405 (405) 102;13% Benefits 159,150 95,370 91,817 (3,553) 59.92% 170,465 (11,315) 107.11% Total City Clerk CITY ATTORNEY Salaries 39,700 19,883 22,904 3,021 50.08% 35,154 4;546 88:55% Part-Time Overtime _ - n.a. Retirement 567 (567) - 907 (907) n.a. Benefits 39,700 20,450 22;904 2,454 51.51% 36,061 3,639 90:83% Total City Attorney CITY MANAGER 630;550 253;179 36 3,779 110,599 40,45 ° / 450,118 180,432 71.38% Salaries 21,7 82;517 12,519 (69,997) 380:26% 145_,689 (124,189) 672130 Part -Time n.a. Overtime n.a. Retirement _ 74,000 55;896 42,692 13,204 ' 75:54% 89 (15,800) 121:35% Benefits 726;250 391,592 418,990 27,398 53.92% 685,807 40;443 94.43 Total City Manager HUMAN RESOURCES 154,850 100,661 89,337 (11,325) 65.01% 177,969 (23,119) 114.93% Salaries 822 - (822) - 1,454 (1,454) n.a. Part-Time - - - - n.a. Overtime 4 _ (4) - 7 (7) n.a. Retirement 16,550 11,228 .9;548 (1.680) 67.84% 17,494 (944) 105.70% Benefits 171,400 112,715 98,685 (13,831) 65.76% 196,924 (25,524) 114.89% Total Human Resources 1 2 it ,1. CITY OF PETALUMA SCHEDULE 3 SALARIES AND.BENEFITS SUMMARY GENERAL..FUND FY.2003 JANUARY 31, 2003' Year End. Projected Year -End Projected Department/Division Object Budget YTD- Actual Normal Exp'd,Rate Savings Percent of Budget Cumulative Variance from Percentage of No. Projection Bud_ get Budget FINANCE Salaries 932;950 475.208 538;240 63033 50!94% W,200 87;750 90.59% Part -Time - 8,615 - (8' -, 25,232 (25,232) n.a. Overtime 2,000 204 1,154 950 10.20%; 361 1,639 18.04 %. Reettir'l—r em ' e nt - 8 - (8) - 14 (14) n.a. Benetits 170,350 91,013 98;279 7,265 53,43% 158,927 11,423 93.29% Total Finance 1,105,300 575,048 637,673 62,625 52,03% 1,029,734 75,566 93.16 POLICE DEPARTMENT Salaries 6,547,850 3,233;402 3,777,606 544,204 49.38% 5,740;958 806 87.68% Part-Time 85;000 166,691 49;038 (57,652) 125.52 % 228,511 (143;511) 268.84% o4ertime% 488;800 500;751 282;000 (218;751) 102.44 %; 915,091 (4266291) 1E1721% Retirement 915;750 500;868 5281317 27;449 54,69% 868;124 27,826 96.98% Benefits 1,581;250 1,376;205 912;260 (463;945) 87.03% 2;191;325 (610;075) 138.58% Total Police. Department 9,618,650 5,717;917 5,549 (168,696) 59.45% 9,964,010 (345;360) 103.59% F.IRE.DEPARTMENT Salaries 3;443,700 3;443,700 1,568,756 1.9861750 417,994. 45.55% 2;822;498 621;202 81.96% - Part-Time 32,000 22;185 18,462 (3;723) 69.33% 36;478 (6,478) 120.24% Overtime 700,000 475,761 403846 (71;915) 67.97% 779;686. (79,686) 111.38% Retirement• 616,000 337,957 355;385 17428 54.86% 597;508. 18,492 97.00% Benefits 853,750 682 ;326 492;548 (189,777) 79.92% 1,201,082 (347;332) 140.68% Total Department 5,645,450 3,086;984 3,256,990 170;006 54.68% 5,439;251 266;199 96.35 COMMUNITY DEVELOPMENT Salaries 1,380,300 677,649 796;327 118;678 49.09% 1,239,858 140,442 89.83% Part -Time 7,950 3,323 4 1,264 41.80% 5,875 2,075 73.90% Overtime 3,500 1,843 2 176 52.66% 3,963 (463) 113.22% Retirement - 17' (1 7) - 29 (29) n.a. Benefits 222,650 108,507 128,452 19,945 48.73% 203 19;350 91.31% Total Community Development 1,614,400 791;339 931,385 140,646 49.02 % 1,453;024 161,376 90.00% PUBLIC 'FACILITIES & SERVICES Salaries - ' 1,842,100 1 1,062,750 1.1;645 57:06%. 1 (12,570) 100.68% Part-time - 1,423 (1,423) 2,516 (2 n.a. Overtime 47,000 44,359 27,115 (174243) 94.38% 88;4 (41,462) 188.22% Retirement' 'Benefits - 417,100 263,856. 240,635 (23;222) 63.26% 458,086 (40,986) 109:83 Total PutillcFacilitiesAlServices 2,306,200 1,360,743 1;336,560 (30;243) 59.00% 2,403,734 (97;534) 104.23% 2 it ,1. CITY OF PETALUMA SALARIES AND BENEFITS SUMMARY GENERALFUND FY 2003 JANUARY 31, 2003 Department/Division Object Budget YTD Actual Normal Exp'd Rate Savings No. Variance from Percentage of Projection PARKS AND RECREATION Budget 55.57% 1,124,242 6;658 Salaries 1,130,900 628,431 652,442 24,011 Part -Time 626;300 355,464 361,327 5,863 Overtime 60;300 25;988 34,788 8,801, Retirement 113.63% 1,270 - (1,270) Benefits 280,750 187,444 161,971 (25,473) Total Parks and Recreation 2,098;250 1,198,597 1,210;529 11,932 GENERAL FUND SUMMARY (533,676) 141:00% 54.85 %, 1,487;782 Salaries 16211;800 8,064,770 9,352,962 1,288,191 Part-Time 812;650 615,259 468;837 (146,422) Overtime 1,301,600 1,048;906 750.923 (297,983) Retirement 1,531'750 840.195 8 83.702 43,5 07 Benefits 3,670, 2,806;176 2,117,337 (688;840) Total General Fund 23,527;850 13,375,306 13,573,760 198,454 = it Jr /1 SCHEDULES 3 Year End Projected Year -End Projected Percent of Budget Cumulative Variance from Percentage of Projection Budget Budget 55.57% 1,124,242 6;658 99.41 56.76% 566,563 59,737 90.46% 43.10% 47,712 12;588 79.13% - 1;973 (1,973) n.a. 66.77% 319;009 (38,259) 113.63% 57.12% 2,059;500 38,750 98.15% 49.75 % 14,3t$853 1,816;947 88.79% 75.71% 1,075;017 (262 132.29%: 80.59% 1,835.276 (533,676) 141:00% 54.85 %, 1,487;782 48,968 97 76.46% 4,708;760 (1,038,710) 128.301/6 56.85% 23,501,688 26;162 99.89% 3 SCHEDULE 4 • C CITY OF PETALUMA, CA SALES TAX RECEIPTS SALES TAX ANALYSIS FISCAL YEAR ENDING MONTH RECEIVED 6/30/00 6/30/01 6/30/02 6/30/03 Increase (Decrease) AMOUNT From FY 2002 JULY 542,000.00 620,600.00 783,700.00 678,300.00 - 13.45% AUGUST 722,600.00 827,400.00 1,045,000.00 824,600.00 - 21.09% SEPTEMBER 985,539.09 1,497,259.64 606,238.59 1,152,440.61 90.10% OCTOBER 600,600.00 710,000.00 759,200.00 738,400.00 -2.74% NOVEMBER 800;800.00 946,600.00 1,012,200.00 963,800.00 -4.78% DECEMBER 1,034,347.89 1,165,593.87 810,234.15 1,000,532.80 23.49% JANUARY 549,500.00 694,300:00 728,400.00 762,400.00 4.67% FEBRUARY 731,800.00 925,700.00 874,800.00 - - 100.00% MARCH 1,169,759.51 1,019,973.20 1,006,790.01 - - 100.00% APRIL 579,200.00 669,300.00 616,000.00 - - 100.00% MAY 773,243.00 892,400.00 818,900.00 - - 100.00% JUNE 1,038,759.23' 925,042.64 736,863.91 - - 100.00% TOTAL RECEIVED 9,528,148.72 10,894,169.35 9,798,326.66 6,120,473.41 LESS: Accrued Prior Year (1,264,600.00) (1,448,000.00) (1,828,700.00) (1,502,900.00) PLUS: Accrued Current Year (JUL' 620,600.00 783,700.00 678,300.00 - PLUS: Accrued Current Year (AU( 827,400.00 1,045,000.00 824,600.00 - LESS: Sales Tax Collection Fees - (87,712.63) (35,255.12) (3,351.38) TOTAL SALES TAX 9,711,548.72 11,187,156.72 9;437,271.54 4,614 COMP. FY 2003 AND 2002 TOTAL SALES TAX RCVD. THROUGH JANUARY 2003 (FY 2003) TOTAL SALES TAX RECVD. THROUGH JANUARY 2002 (FY 2002) CUMULATIVE DOLLAR INCREASE, (DECREASE) IN FY 2003 CU MULATIVE PCTG. INCREASE(DECREASE) IN FY 2003 $ 4,617,573.41 3,916,272.74 701,300.67 17.9074% PROJECTED SALES TAX FOR FY 2003 9,578,201.94 Conservative Estimate 10,133,827.33 Mid - based on year to date plus last year actuals 11,127,241.50 Optimistic- based on YTD times YTD % Change is Flood Mit. Impact Fees Impact Fees CITYOF'PETALUMA 140,000 SCHEDULE 5 73,115 52.23% REVENUE -ALL NON GENERAL FUND -FUNDS 2,436,000 JANUARY 31, 2003 167.00% $ 2 SPECIAL REVENUE FUNDS 4,141,138 160.76% • Budget Actual % of Budget C.D.B.G. $ 250,000 $ 16,80.0 Federal Grants $ 372,750 $ - 0.00 % 127,562 $ 372,750 $ - 0.00% 390,000 HOME Grants 144,362 37.02% Comm. Facilities Fees Federal Grants $ 1,839,000 $ 2,773 0.15% Impact Fees Other 6,000 1,525 .25.42% 46.34% Other $ 1,845,000 $ 4,299 0.23% 42,694 Gas Tax $ 805,000 $ State Gas Tax $ 1,100,000 $ 458,403 41.67% State Grants 153,000 130,682 85.41% $ Other 287 24,132 8.41% Other $ 1,540,000 ' $ 613,217 39.82% 7.74 % Landscape Assmts. $ 2,933,000 $ 843,545 Assessments $ 290,000 $ 152,634 52.63% Other '7,500 5,178 69.04% $ 297,500 $ 157,812 53.05% Suppl. Law Enforc. State Subventions $ 110,000 $ 111,432 101.30% Other - 3,528 - $ 110,000 $ 114,960 104.51 Asset Seizure Seizures $ 75,000 $ 9,895 43.119% Other 5,200 1,592 30.61% $ 80,200 $ _11,486 14,32% • TOT Transient Occ. Taxes $ 1,400,000 $ 458,757 32.77% Penalties - 67 - Other 1,500 (2,078) -138.51% $ 1,401,500 $ 456,746 32.59% Park Devi Impact Fees Impact Fees $ 475,000 $ 319,183 67.20% Other 120,000 233 0.19% $ 595;000 $ 319 53.68 Flood Mit. Impact Fees Impact Fees $ 140,000 $ 73,115 52.23% Other 2,436,000 4,068,023 167.00% $ 2 $ 4,141,138 160.76% Housing In Lieu Fees Impact Fees $ 250,000 $ 16,80.0 6.72% Other 140,000 127,562 91.12 %0 $ 390,000 $ 144,362 37.02% Comm. Facilities Fees Impact Fees $ 460,000 $ 213,147 46.34% Other 345,000 42,694 12.38% $ 805,000 $ 255,842 31.78% Traffic Mitigation Fees Impact Fees $ 1,600,000 $ 740,399 46.27% • Other 1,333,000 103,146, 7.74 % $ 2,933,000 $ 843,545 28.76% 1 i 0 • Information Services Charges for Services Interest Earnings Other Total Employee Benefits Charges for Services Interest Earnings Retirement & Other Transfers In Other Total . Risk Management Charges for Services Interest Earnings Other Total General Services Charges for Services Interest Earnings Other Total Vehicle & Equipment Replacement $ 513,400. $ 235,910 10,000 4,965 550,000 7,000 (1,441) $ 1,080,400 $ 239,434 $ 1. $ 1,316,052 75;000 55,351 75 (60,960) $ 2,026,100 $ 1,31.0,443 $ 332,800 $ 166,400 7,500 4,255 - (3,298) $ 340,300 $ 1.67,357 Charges for Services . $ 400,000 $ 19 Interest Earnings 85,000 Other - - Total $ 485,000 $ 19,048 CITY OF PET.ALUMA SCHEDULE 5 REVENUE ALL `NON GENERAL FUND - FUNDS JANUARY 31, 2003 Budget Actual INTERNAL SERVICE FUNDS Budget Actual $ 805,750 $ 402,875 7,000 7,037 $ 812,750 $ 409,912 % of Budget % of Budget 50.00% 100.53% 50.44% 45.95% 49.65% 0.00% - 20.59% 22.16% 70.15% 73.80% - 81.28% 64.68% 50.00% 56.74% 49.18% 4.76% 0.00% 3.93% 2 =" CITY OF PETALUMA . .REVENUE - ALL NON GENERAL FUND - FUNDS JANUARY 31, 2UO3' Water Utility Charges for;Sales Charges for Services. Connection Fees Intergovernmental Other Interest Earnings Total Sewer Utility Charges for Services Connection Fees Intergovernmental Interest Earnings Total Transportation Charges for `Services Intergovernmental Interest Earnings Other Total Airport Charges for Sales Charges for Services Intergovernmental Interest Earnings' Other Total Ambulance Charges for Services Intergovernmental Interest 'Earnings Total Marina. Charges for Sales ChargesJor:Services Interest. Earnings Other Total Budget. Actual ENTERPRISE FUNDS Budget Actual SCHEDULE 5 % of Budget. % of Budget $ 9 $ 5,305 58.47 %0 200,0010 132,343 66.17% 570,000 278,857 48:92% 178 - 0:00% - 3,188 - 345,000 169,632. 49`.17% . 10,366,400 $: 5,88.9,653 56.81% $ 10,1-00,000 $ 5,340,909 52.88% 475,000 598 12601 350,000 107 30:74 % $ 1'0,925,000 $ 6,047,025 55.35% $ 171,000. $ 84:,434 49:38 %a 1.,175;000 947,814 80.67 %0 30,800 637 2:07 0 /6 - 1,,821. - $ 1 $ 1,034 ' 75:15% $ 440,000 $ 229,444 52.15 % 495,000 204,776" 41,37 34,000 45,232 133.03 17,000 2,250 1`3.24% _ 3',9.71 - _ 986,000 $ 485,673 49.26% $ 1,750 $ 706,585 40.38% - 1,484. - 35,000 11;670 33_34% $ 1,785,000 $ 71,9,739_ 40.32 % $ 175;000 $ 6,275 159 % 175,000 74 42.36% 7,000 (354) - 5.05% - 5,558 - 357,000 $ 85,603 '23.98 • Cl • CITY OdWALUMA EXPENDITURE SUMMARY ALL OTHER FUNDS (Special Revenue, Internal Service and Enterprise Funds) January 31, 2003 SCIULE 6- 1 Projected Year Projected Year- Projected End End Variance Percentage of. Budget YTD Actual Expenditures from Budget Budget Housing Adminstration - 202 Salaries & Benefits $ 45,9.00 $ 27,057 $ 47,341 $ (1,441) 103.14% Operating Supplies 3,700 381 3,700 - 100.001% Operating Services 323,150 255,094 323 - 100.00 % Capital Outlay - - - - n.a. TOTAL $ 372,750, . $ 282,532 $ 374,191 $ {1,441) 100 Water Utility Fund - 601 Salaries &'Benefits $ 1,704,300` $ 927,575 $ 1,624,472 $ 79,828 95,32% Operating Supplies 4 2,388,885 4 - 1`00.00 %0 Operating Services 2,915,650 1,132,954 2,915,650 - 100.00 %0 Capital Outlay 1,568',000 221,949 1,568,000 - 1 MQ0 % TOTAL $ 10,771 $ 4,6711,363 $ 10,691,722 $ 79,828 99 Sewer Utility Fund - 602 Salaries &:Benefits $ 892,750 $ 417,882 $ 731 „510 $ 161,240 Operating Supplies 334,150 66,903 334,150 - 100.00% Operating Services 7,233,950 2,808,065 7,233 - 100.00% Capital Outlay 15 3,663,470 15,452,000 - 100.00% TOTAL $ 23,912;850 $ 6,956,320 $ 23 9 751,610 $ 161,240 99.33% Transportation Fund - 603 Salaries & Benefits $ 96,600 $ 55,001 $ 96,253 $ 347 99.64% Operating Supplies 158,100 52,901 158,100 - 100.00% Operating Services 1,231,050 422,198 1,231,050 - 100.00% Capital Outlay - 7,534 11,301 (11,301) n.a. TOTAL $ 1,485,750 $ 537,635 $ 1,496,704 $ (10,954) 100.74% 1 CITY OF PETALUMA EXPENDITURE SUMMARY ALL OTHER FUNDS (Special Revenue, Internal Service and Enterprise Funds) January 31, 2003. Projected Year Projected Year- End End Variance Budget YTD Actual Expenditures from Budget Airport Fund - 605 Salaries & . Benefits Operating Supplies Operating Services Capital Outlay TOTAL Ambulance_ Fund - 606 Salaries &: Benefits Operating Supplies Operating Services Capital Outlay: TOTAL Marina Fund 607 Salaries &< Benefits Operating Supplies Operating Services Capital Outlay TOTAL Information Services Fund - 701 Salaries &; Benefit's Operating Supplies Operating Services Capital Outlay: TOTAL SCHEDULE6 Projected Percentage of Budget 28,900 $ 15;265 $ 26,720 $ 2,180 92.4.6 % 330,250 167,313 330,250 - 100.00% 624,450 164,335 624,450 - 100.00% - - - n.a. $ 983 1 600 $ 346;913 $ 981,420 $ 2,180. 99.78% $ 1,025 $ 533,046 $ 933,391 $ '92,409 90.99% 67,900 27;418 67,900 - 100.00% 808,300 280,183 808,300 - 1'00.00% 42 28,675 42,000 - 1,00.00 %0 $ 1,944,000 $ 869322 $ 1,851, _591 $ 92,409 95.25% $ 1`0,000 $ 3,738 $ 6;543 $ 3,457 65..43% 21,800 5,648 21;800 - 100.00% 392,650 74,232 392,650 - 100.00% - - - n.a. -, $ 424,450 $ 83,618 $ 420,R93 $ 3,457 99.19 % $ 331,450 $ 189,728 $ 331,932 $ (482) 100.1`5 % 37,150 T4,98,5 37,150 - 100.00% . 429,620 183,023 429,620 25,000 7,833 25,000 - 100.00% $ 823,220 $. 395,569 $ 823,702 $ (482) 100.06 2 • CITY OFWALUMA EXPENDITURE SUMMARY ALL OTHER FUNDS (Special Revenue,' Internal Service and Enterprise Funds) January 31, 2003 Projected Year Projected Year - End End Variance Budget YTD Actual Expenditures from Budget Employee Benefits Fund - 702 Salaries &'Benefits. Operating Supplies Operating Services Capital Outlay TOTAL Risk Management Fund - 703 Salaries & Benefits Operating Supplies Operating Services Capital Outlay TOTAL General Services Fund - 707 Salaries & Benefits Operating .Supplies Operating Services Capital. Outlay TOTAL Vehicle & Equipment Replacement - 708 Salaries & Benefits Operating Supplies Operating Services Capital Outlay TOTAL SC ULE 6. Projected Percentage of Budget $ 423,700 $ 14,857 $ 26,016 $ 397,684 6:14% - - - - n.a. 582,350 210,982 582,350 - 100:00% - - _ - n.a. $ 1 „006;050 $ 225 $ 608 $ '397,684 60.47 % $ 124,200 $ 72,709 $ 127,254 $ (3,054) 1,02.466% 18,250 627 18,250 - 1,00:00% 2,011,200 1,348,986 2,697,972 (686,772) 134.15 % - - - - n.a. $ 2,153;650 $ 1,422,322 $ 2,843,476 $ (689,826) 132:03 " /0 $ 173,950 $ 77,530 $ 135,699 $ 38,251 78.01 % 26,050 6,282 26,050 - 1.00.00% 132,450 61,459 132,450 - 100.00% 1,000 - 1,000 - 100:0.0 %. $ 333,450 $ 145,271 $ 295,199 $ 38,251 88.53 % $ - $ - $ - $ - n.a. - - - - n.a. - - - - n.a. 400,000 213,106 400,000 - 100.00% $ 400,000 $ 213,106 $ 400,000 $ - 100.00% 3 SY. i STATE,OF CALIFORNIA "• t ta. c ; h nt 1 DEPARTMENT, OF JUSTICE BILL LUCKYER, Attorney General #4,1 COMMISSION .ON PEACE OFFICER STANDARDS AND TRAINING 1601 ALHAMBRA BOULEVARD SACRAMENTO, CALIFORNIA 95616 -7063 www, post. ca. gov January 24, 2003 BULLETIN: 03 -02 SUBJECT: POST TRAINING REIMBURSEMENT SUSPENSION JAN 2 9 2H03 ICaTY MANAGER On Friday, January 10, 2003, Governor Davis released his proposed budget for Fiscal Year (FY) 2003/04. Most departments within state government are slated for major reductions to deal with the well - publicized $34.8 billion projected budget shortfall. The POST budget for FY 2002/03 is $56.9 million ($38.184 million from fines and forfeitures; $18.706 million from the Drier Training Penalty Assessment Fund). The language in the FY 2003/04 proposed budget for POST call for a reduction of 7.1. personnel and the associated $505,000 in salary and benefit costs for those positions "...pursuant to Control Section 31.60 ". Additionally, the proposed budget calls fora reduction of $28,392,000 from the "...Peace Officers Training Fund due to elimination of the program that partially reimburses local law enforcement agencies for certain training costs." These actions leave POST with a FY 2003/04 allocation of $27.5 million (A 55% reduction from the prior. year). The decline in FY 2003/04 funding is compounded by a projected $5 to $8 million current year shortfall due to a projected decline in revenues and the transfer .of,$5 million in FY 2001/02 from • POST's reserve fund. POST entered the last fiscal year with a projected deficit but was able to close the year in balance by using reserve funds and controlling fourth quarter expenditures. Presently, POST staff estimates that more than $7 million in reimbursement funds are encumbered by Training Reimbursement Requests (TRRs) that are being processed or have yet to be submitted to POST for training that hasbeen completed. These pending TRRs plus the reimbursement paid out to date ($9 rriillion as of December 31), when added to the projected budget shortfall, leaves POST very close, to a zero reimbursement budget balance now, as January draws to a close and with 5 months remaining in the fiscal year. Yet, POST must end this fiscal year (FY 2002/03) without a deficit. POST must take action immediately to ensure against the possibility of ending this fiscal year with a deficit and leaving agencies with costs for which no reimbursement can be paid. Therefore, reimbursement for training is suspiMded '.effective March 1 through June 30, 2003. If the budget is approved as proposed and reimbursement funding is eliminated, all course reimbursement will`be 'suspended indefinitely, effective July 1, 2003. Thereafter,all reimbursable courseswill'be administered under POST, Plan N/A (i.e., the course is POST - certified, but no reimbursement is provided). To ensure that POST is able to accommodate this radical departure from its founding principle and past practice of providing some level of reimbursement for training, the following actions are necessary: wr THE MISSION OF THE CALIFORNIA COMMISSION ON PEACE OFFICER STAN DARDS,AND TRAINING IS TO CONTINUALLY ENHANCE T_HE'1 ?ROFL•SSIONALISM OF CALIFORNIA LAX' ENFORCCEMENT,IN SERVING ITS COMMUNITIES. , j . T11 >o 0'1•G"C5 �Ns�t� �iivl�v 1. All POST- certified presenters must submit completed course rosters 'and Training Reimbursement Requests (TRRs) to POST prior to March 1, 2003 to receive . reimbursement for, training already presented. TRRs submitted after POST funds are exhausted cannot be processed for reimbursme'nt. 'The sole exception;to the roster submission deadline is for those students currently enrolled in multi'- session courses scheduled to , end between March I and June 3'0. POST will make .every effort to set aside sufficient funds for these officers to complete their course of study. 2. Training courses that are POST' certified for reimbursement (Plan I, II, III and IV) and b begin -on or after March 1, 2003 will not be reimbursed for this current fiscal year (through June 30, 2003). -These courses will continue to be POST - certified and presented provided. there is suMcient enrollment. The only noteworthy exception to this action is ihat`POST will attempt to continue'reiinbursing for�terrorism relate&training the mandated Supervisor's Course, the mandated. Management Course, and some selected instructor training courses until reimbursement funds are exhausted. 3. Certified courses scheduled to begin before March 1 and conclude after- June 30, 2003 (i.e., Supervisoy Leadership Institute, Command College, Master Instructor Course, etc.) have been postponed until this funding situation is resolved. 4, Training courses presented by contract will continue to be offered ;as Tong as students are available. However, no travel, per diem or backfill expenses will be reimbursed after February 2003. Tuition -based courses will not be converted -to contract supported courses. While the Governor's proposed budget addresses :the state's deficit in FY 2003/04, POST's most immediate challenge is to end this 'fiscal year without a .deficit. Staff will ,continually assess revenues,ai d expenditures as the end of the fiscal` year approaches, in an attempt to ensure maximum support to'the field. Questions - regarding the scope of this bulletinlshould'be directed to y our respective POST''Region Consultant at (946) 227 -4862. Updates to this. bulletin will be posted on the POST web page at www.post.c9gov along with an FAQ section, to alert the field to developments as they occur. KENNETH 0'BRIEN Executive Director • • • 1_ Z • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Jonathan Noriel Taylor Norman Sarah Overton Lorene Rechsteiner Alexia Tagliaferri Mollie Zapata Terms expiring (One -Year Terms): Emily Cohen, Jessica Genereux Katie Heizer Ashley Johnson Lindsay Pyle Elica Vafaie Bridget Zapata Petaluma High School Petaluma Junior High School St. Vincent High School Petaluma High..School Petaluma`High School Petaluma High School Petaluma Junior High School M/S Healy /Caller- Thompson. AYES: Coder- Thompson, Vice Mayor Healy, Maguire, Moynihan, O'Brien, Mayor Thompson, Torliatt NOES: None ABSENT: None ABSTAIN: None UNFINISHED BUSINESS 9. Discussion, Possible Direction and Action Regarding Additional Funding Sources for Street Reconstruction and /or Maintenance A. Gas Tax Fund (Fund #204). B. Major Traffic Mitigation Funds ('Fund #.213). C. Other. Interim City Manager Mike Bierman gave a brief presentation on the recommended priorities for street reconstruction. He noted the report by Mr. Thomas responds to various requests for information on fund balances and funding levels. The maps and charts provided were his recommendations on how to use the $2 million dollars of traffic mitigation 'fees for street reconstruction and rehabilitation. He noted further the recommended priorities were based on the following: 1. Work to be done and residential feeder streets. 2. Curb- to -curb treatment. 3. A very low PCI rating. 4. Continuity of street sections to gain efficiency in contracting. "W I' m,. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1.9 20 21 22 23 24 25 26 27 28 29 30 31. 32 33 34 35 '36 37 38 39 40 41 42 43 44 45 46 47 48 V61."­381 Page.1246 October 7, 2002 City Council discussion ensued regarding the: recommendation for street reconstruction of: • Keokuk Street between Cherry Street and Magnolia Avenue and between Oak Street and Washington, Street. • Albert Way between McCregor Avenue - Weaverly Drive. • Park Lane between Maria Drive and Alta Drive and between Sarkesian Drive and Caulfield lane. • Bungalow Lane between Crinella Drive and Daniel Drive. City Council consensus was reached regarding use of $2 million for street reconstruction, and $500,000 of General Fund monies to augment the street maintenance budget. Additional direction was given to pursue additional resources for revenue. Councilmember Moynihan urged the City Council to consider committing to a specific amount of monies each year; recommending, 10% of the General' Fund Budget, for street maintenance. He concluded by commenting that he is supportive of the Council's "first steps" taken this evening. 10. Discussion and Possible Action Regarding Role and Responsibilities of Citizens Advisory' Committee on Street Improvements. City Council discussion ensued: regarding, their specific role the consideration of a sunset clause of six months or one year, and the necessity to have'them review possible funding sources. The desire' to have the Committee report back to the. City Council on a regular. basis: was also, expressed. Additional issues discussed included the desire to. have the Committee meet to determine their collective mission and to use staff as a resource to. gain pertinent "information needed regarding streets that are, in need of The desire to have them come up with criteria for identifying how streets are prioritized was also expressed, Public Comment: Barry Batchelor, ; Petaluma,, addressed the City Council, expressing concern with the. Co.mmitte'e. considering, the raising of taxes for additional revenue; that the individuals appointed are volunteers and are not necessarily professionals and /or lobbyists; and that trees are destroying the sidewalks and should be dealt. with at`the time homes are purchased and /or sold. Christopher Arras, Petaluma, addressed the City Council, stating the Committee should focus on revenu "e' resources, but also be educated as to how the streets have gotten to this point-. Staff should provide them with a history of street construction /reconstruction. 0 a -a :. ._ .Attach rye nt 3 SWE CITY OF PETALUMA, CALIFORNIA MEMORANDUM Public Facilities & Services - Department, 555 No. McDowell Blvd., Petaluma CA 94954 (707) 778 = 4303 Fax (70.7) 775 -4437 E -mail: pubfac lities@ci.petaluma.ca.its DATE: December 2, 2002 TO: Rick, Skladzien, Director of Public Facilities and Services FROM: Susan Lackie, Interim Engineering Manager SUBJECT: Library HVAC and. Meeting Room Expansion No. 9028 Needs Assessment and Budget Adjustment The City Council previously agreed to a partnership project where the County pays for the costs of the Petaluma Regional Library meeting room expansion and the -City of,Petaluma pays for all the remaining costs, such as design, administration, construction management and inspection for both the County and City projects, and the replacement of the heating and air conditioning system. • The present HVAC units for the Library -are 27 years old and were installed when the Library was built in 1975. For the last several years, the patrons and Library staff have been experiencing daily discomfort due to lacy of airflow and temperature variation because of the aging system. The City's consultants for the Library HVAC project have completed a system evaluation report to determine the proper, cost effective course of action for correcting the deficiencies-in the existing system and address the needs of the proposed expansion of the meeting room. The following is a breakdown of the estimated HVAC total proj ect cost and the general fund overhead, administration, design, and construction management for the meeting room expansion project: Recommended Funding Sources Adopted Budget Budget Community _ Facilities Fees $377,000 $470,000 Recommended Estimated Recommended Budget Recommended City Costs Adopted Budget Budget HVAC Expansion Room Total Budget General Fund • Overhead $13,000 $13,000 $9,000 Administration $48,000 $24,000 $61,000 $22,000 $85,000 cc: Bill Thomas, Finance' Director 0 0 2 _- Design $130,000 $3`5;000 165,000 $100,000 Construction Management $54,000 $34,000 $52,000 $86,000 Construction $1.00;000 $157,000 $30.000 $187,000. Contingency ..$32,000 $16;000 $4,000 $20,000 TOTAL $377,000 $279,000 $221,000 $500,000 The total -FY 02 703 \ budget is $317,000 ($282,00 plus $35.,000 carry over funds from FY 01 -02). An additional $20,000 in Community Facilities Fees is required for FY 02 =03, and an additional $103,000 for FY 03 -04 (for a total of $123,000). cc: Bill Thomas, Finance' Director 0 0 FY 2003 -2004 eplace'HVAC at Library 9028 Prior Est. USES (dollars in $000) Years 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 Total 7105 General Fund Overhead $ - $ 1 $ ' 16 $ 5 $ - $ - $ - $ 22 7106 Administration - 7 47 31 - - - 85 7107 Planning /Environmental - - - - - - - 7108 Design - 67 33 - - - 100 7109 Legal Counsel - - - - - - - - 7110 Land Acquisition - - - - - - - - 7111 Construction Management - - 34 52 - - - 86 7112 Construction - - 157 30 - - - 187 7113 Community Outreach - - - - - - - - 7114 Contingency - - 16 4 - - - 20 TOTAL $' - $ 8 $ 337 $ 155 $ - $ - $ - $ 500 Prior Est. SOURCES (dollars in $000) Years 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 Total Community Facilities Fees $ - $ 8 $ 337 $ 1'55 $ - $ - $ - $ 500 Other (County Funds) - - - - - - TAL $; - $ 8 $ 337 $ 155 $ - $ - $ - $ 500 • 3 -3 °;05 Replace HVAC.atUbrary 9028 Prior Est . USES (dollars'in $000) Years 01 -02 02 -03 03.04 04-05 05-06 OUT Total 7105 General Fund Overhead $ $ 3 $ 10 .$ $ - $ - $ - $ 13 7106 .Administration 10 38 - - - 7107 Planning /Environmental - - - - 7108 Design 30 100 7109 Legal Counsel - - - 7110 Land A,cquisHion - - - 54 7111 'Construction Management - - 14 40 - - 480 7112 Construction - - 100 380 - - 7113 Community Outreach - - - - - 89 7114 Contingency - 20 69 TOTAL $ $ 43 $ 282 $ 489' $' $ $ $ 814 Prior Est SOURCES:(doliars'in$000) Years 01.02 02 -03 03.04 04=05 05.06 06-07 Total Community Facilities Fees $ - $ 43 $ 282' $ 52 - $ - $ $ 377 Other (County Funds 43Z - 437 TOTAL $ - $ 43 $ 282 $ 489 $ - $ - $ - , $ B14 FUTURE; MAINTENANCE of CAPITAL IMPROVEMENT PROJECT The Library g p of is the res onsibility of "the County of. Sonoma. The bra ' building and operation eration p City is only providing funding resources to partially cover the total cost of'the planned renovations. CALCULATION OF'`FUTURE SAVINGS With the rep the HUAC system, the :cost to operate the heating and cooling . systems will be ,reduced. This will most likely ,- be offset by the: additional maintenance costs associated with the additions to the building. All-of these costs are not the responsibility of°the City. 515 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA APPROVING AN AMENDMENT TO THE FY 2002 -2003 BUDGET TO AUTHORIZE THE EXPENDITURE OF' $103,000 FOR THE RENOVATION OF 22 BASSETT STREET WHEREAS, the renovation of 22 Bassett Street is necessary to provide a clean and functional work environment for City staff and the currently underutilized space at 22 Bassett Street is needed to address shortages of office space in the City Hall complex and the functional needs of particular City departments; and WHEREAS, the adopted City budget for fiscal year 2002 -2003 does not include the expenditure of Capital Facilities funds for the proposed renovation work. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby amends the adopted FY 2002 -2003 budget:and' authorizes the expenditure of $103,000 of Capital Facilities funds for the renovation of the City - owned building at 22 Bassett Street and related renovation work in City Hall. Under the power and authority conferred upon this Co uncil by the: Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted. by the Approved as to Council of the City of Petaluma at a (Regular) (Adjourned) (Special) meeting form on the .......27.th .......... day of ...... X11 1UN .... ............................... 20Q.1.; by the following ........ ............................... City Attorney AYES: Canevaro, Mayor Glass, Harris, Healy, Moynihan, Vice Mayor O'Brien, Torliatt �OES: None ABSENT: None ATTEST: ................................................................. ............................... City Clerk Mayor Council File ... ............................... Res. No. .....2aQ3- 009 .......... N.C,S. Total Available Funds and Revenue 5,487,239 5,121- ,81'0 5,757,386 Expenditures General Government. Homelessness (Prevention,Shelter, Services) 5412 Rental Assistance Program (PPSC) 5436 Family Shelter Program Main (COTS) 5456 Homeless Shelter Opportunity'Center 5457 Mary Issas Center 9725 Opportunity Center Facility - UST Monitor Subtotal Homelessness Transitional: Housing 5468 Transitional Housing/Aath (SARMY) 5480 Emmaus -Hous.e (COTS): 5445- Supportive 8hared,Housinig, (COTS) Subtotal Transitional Housing Housing Support Services 5459 Rebuilding Together 5476 Boys and Girls-Project Subtotal Housing; Support Services Homeownership, Assistance 5477 First Time Homebuyers Total Expenditures Reserve for MIC (COTS) Ending Available: Funds 353 550 550 124,800 - - 240;000 31'2 500;000 = 50;000 - 1,226,800 60,000 312,900 7,500 - 380,400 60,000 - - 136,000 196,000. 500;000 353 550 2;303,750 1;900,000 5,486;886 5,121 1,553;636 0 • �1 Attach me nt' 5 CITY OF PETALUMA HOUSING IN -LIEU FEES REVENUES &:EXPENDITURES FY 2002 -03 Midyear Budget • Revenues and'Expenditures by Project FY 0 -02 FY 02 -03 FY 02 -03 Actual Budget Estimates Beginning Available 3,,927,323 4,731 °5 Revenues In- lieu.fees 669,600 250,000 100,000 Investment earnings 890,316 140,000 170,500 Other revenues - - Total Revenues 1,559,916 390,000 270,500 Total Available Funds and Revenue 5,487,239 5,121- ,81'0 5,757,386 Expenditures General Government. Homelessness (Prevention,Shelter, Services) 5412 Rental Assistance Program (PPSC) 5436 Family Shelter Program Main (COTS) 5456 Homeless Shelter Opportunity'Center 5457 Mary Issas Center 9725 Opportunity Center Facility - UST Monitor Subtotal Homelessness Transitional: Housing 5468 Transitional Housing/Aath (SARMY) 5480 Emmaus -Hous.e (COTS): 5445- Supportive 8hared,Housinig, (COTS) Subtotal Transitional Housing Housing Support Services 5459 Rebuilding Together 5476 Boys and Girls-Project Subtotal Housing; Support Services Homeownership, Assistance 5477 First Time Homebuyers Total Expenditures Reserve for MIC (COTS) Ending Available: Funds 353 550 550 124,800 - - 240;000 31'2 500;000 = 50;000 - 1,226,800 60,000 312,900 7,500 - 380,400 60,000 - - 136,000 196,000. 500;000 353 550 2;303,750 1;900,000 5,486;886 5,121 1,553;636 0 • �1 Revenues and Expenditures by Project FY 0142 FY 02 -03 FY 02 -03 - Actual Budget Estimates REVENUE DETAIL 48,825 51,150 51,150 Federal Grants 3,500 2,500 - Current Year 89,888 341,000 282,900 Prior Year Carryover 157,874 31,750 148,500 Unknown (12,419) Total Federal. Block Grants 235,344 372,750 431,400 Investment Earnings Investments First time homeowner Total Investment Earnings • Beginning Reserves for Notes .Receivable EXPENIDITURE DETAIL. Program Costs 5445 Support House 5448 Disrehab CRI 5451 Fairhousing PPSC 5460 Alano Club 5463 WAP PPSC 5461 Child Care COTS` 5464 Child Care PPSC 5472 COTS Remodel 5473 Rehab COTS''Tutor Room 5475 Buckelew Project 5478 COTS Restroom 5482 VVC- Rocca Drive 5483 Rehab Senior'Housing PEP Total Program Costs • Capital Outlay 9833 Public Access Improvement 829,000 650 34,570 50,000 50,000 3,275 - - 1,175 - - 48,825 51,150 51,150 2,392 3,500 2,500 - 31,545 20,000 15,991 - - 864 - 20,000 18,520 - 89,650 55,715 25,000 77,090 84,250 125,612 269,000 343,200 52,423 - 20 G -/ CITY OF PETALU VIA FUND 202 COMMUNITY DEVELOPMENT BLOCK GRANT REVENUES & EXPENDITURES FY 2002 -03 Midyear Budget Revenues and` Expenditures 'by Project FY 01 -02 FY 02 -03 FY 02 =03 Actual Budget Estimates Beginning Available Funds (7,471) - Revenues Federal grants Investment earnings Other reyenuess Total Revenues: Total Available Funds and Revenue Expenditures 5401 Salaries 5401 Benefits 5401 Services /Supplies 5401 General and Administrative Program Costs 235,344 372,750 431,400 235,344 372;750 431 227,873 372,750 431,400. 35,203 40,600` " 3,794 5,300 20 20650 781 1 125,612 269 343 Capital Outlay 52,423 - 20,0.00 Subtotal 238,343 336 430 5401 Intergovernmentat Charges 11,250. 36,200 Totals 249 5 ,593 372,750 431,400 'Highlighted Numbers =20. of`Current Year Allocation Limited by 14UD 0 A tt a chmeht 7iYatl+,�,� � '� r,S�:<c�tpaC , . ".:,1�K .�'..�T u�_Ma ., P_4t�Y�. °i.n�l+r iw . �,�;�±� ,kll ��Idri111tV4k; i47, rl• "9f',�kYl rl4�w� CITY OF PETALUMA •; FUND 203 ,HO. ME /BEGIN PROGRAMS REVENUES &'EXPENDITURES FY 2002-0 Midyear Budget Revenues and Expenditures by Project FY 01 -02 Actual FY 02 -03 FY 02 -03 Budget Estimates Beginning Available Fun Revenues Federal grants Investment earnings Other revenues Total Revenues Total Available Funds and Revenue • Expenditures 5401 Services /Supplies 5401 General and Administrative Program Costs Capital Outlay Subtotal 5401 Intragovernmental 'Charges Totals Ending Unreserved Fund Balance 14.8,484 J 6,773 77,166 83;939 1,331,329 228,735 1,839,000 839,000 6 57,000 1,845 896,000 232,423, 3,176,329 1,124,735 2,773 2,700 ke 4,050 915 1,839 100,000 3,688 1,845,750 105,000 63,700 ''36950 3,688 1,909,450 141,950 228,735 1,266,879 982,785 Highlighted Numbers = 5 % of Current Year Allocation LIMITED BY HUD is CITY OF PETALUMA FUND 203 HOMELBEGIN` PROGRAMS REVENUES` & EXPENDITURES FY2002 -03 Midyear Budget Revenues and Expenditures by Project FY 01 -02 FY 02 -03 FY 0243 Actual Budget; Estimates REVENUE DETAIL Federal Grants Home Begin Total Federal Block Grants Investment Earnings Investments Roundwalk First time homeowner T Earnings Beginning Reserves for Receivables EXPENDITURE DETAIL Program Costs 5474 Lieb Senior Project PEP Total Program Costs Capital Outlay 6,773 1,839 839,000 2,237,290 915 1,839,000 100,000 91 -5 •1,839 100,000 • 0 • 1_Z 6,773 1,839,000 839,060 • 1 5,516 6,000 6;000 40,838 51,000 30,812 - - 77,166 6,000' 57 2,237,290 915 1,839,000 100,000 91 -5 •1,839 100,000 • 0 • 1_Z Department of Water Resources and Conservation, II English Street, Petaluma, CA 94952 (707) 778 -4304 Fax (707) 776 - 3635 E- mail:mban @ci.petaluma.ca.us DATE: November 25, 2002 TO: Bill Thomas — Finance Director FROM: Michael Ban — Interim Director Water Resources & Conservation SUBJECT: Coady Court Sewer Replacement XC: Michael Bierman: =.City. Manager Sue Simmons — Commercial Services Manager Fleming Nguyen, P.E. — Associate Civil Engineer To address costs associated with. replacement of the sewer main on Coady Court, we are requesting that, as part of the mid -year budget,review, funds be established for Project 9799 as shown on the attached spreadsheet. • Please call me if you have any questions regarding this request. Op t • ..h,. 1 Sewer Main. Repairs 9799 • EXPENDITURES (dollars in $000) 7105 General', Fund Overhead 7106 Administration 7107 Planning /Environmental 7108 Design 7109 Legal Counsel. 7110 Land Acquisition 7111 Construction Management 7112 Construction 7113 Community Outreach 7114 Contingency, TOTAL Prior Est.. Years 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 Total $ 102 $ _ $ $ - $ - $ - $ - $ 102 91 - 1 1 1 1 1 96 1 - - - - -. - 1 - - 20 40 40 40 40 180 - - - 60 60 60 60 240. 461 - 80 300 300 300 300 1,741 - - 60 60 60 60 240 $ 655 $ - $ 101 $ 461 $ 461 $ 461 $ 461 $ 2,600 Prior Est. SOURCES (dollars in $000) Years 01 -02 02 -03 03 -04 04 -05 05 -06 06 =07 Total Water Pollution Control:Operations 655 $ - 101 461 461 461 461 2,600 TOTAL $ 655 , $ - $ 101, $ 461 $ 461 $ 461 $: 461 $ 2,600 L � 10 Department of Water Resources and Conservation, 11 English Street, Petaluma, CA 94952 (707) 778 -4304 Fax (707) 776 -3635 E-mail -mban@cipetaluma.ca. us DATE: January 31, 2003 . TO: Bill Thomas FROM: Michael Ban ffi-_ SUBJECT: Petaluma River Maintenance Dredging Project Mid -Year Budget Review XC: Mike Bierman Dean Eckerson Fleming Nguyen • The US Army Corps of Engineers has historically dredged the Petaluma River on four -year cycles. The Corps last dredged the River in 1996. The, Corps did not dredge the River in 2000 or 2001 because it did budgetfor the dredging. In 2000 Tom Hargis, Paul Marangella and Congresswoman Lynne Woolsey began working with the; California Marine Affairs and Navigation Conference (CMANC) and the US Army °Corps of Engineers (locally and in Washington D.C.) to ensure that funding for the Petaluma River dredging would be appropriated in the Corps' budget. In response to their efforts, the Corps placed $2.5M in their FY 01 -02 budget for dredging of the upper`Petaluma River. This dredging began in.November 2002. In support of this year's dredging, the Corps began preparing; plans and specifications in late Spring 2002. Soundings of the Petaluma River conducted in June 2002 determined that 250,000 cubic yards of material would need to be dredged from the Petaluma River. This area includes the Petaluma River from the turning basin to the City's dredge disposal site. On May 14, 2002, the US Fish and Wildlife Service (Service) provided a list of species tot the US Army Corps of Engineers for the Petaluma River Maintenance Dredging Project (Project). In response, the Corps sent a letter to the Service on May 28, 2002, requesting concurrence from the Service that the species' on the Services' list were not likely to be affected by the Project. The Corps' letter states "The disposal activity is also not likely to affect the listed species because only marginal potential habitat is found in the historic disposal site." The Service responded to the Corps' request with a letter dated July 15, 2002. This letter states "The Service does not concur that the proposed action is not likely to adversely affect the salt SAwater resources & conservatiion\Storm Water \dred n \ ear 2002 dred in \comes ondence \cc - c gi g y g' g p into bt mid year budget.doc marsh harvest.mouse; The Service recommends the Corps initiate formal Section 7 consultation for this project." • The Corps continued, its bid process for thel project. Bids were due in July 2002 with aschedule construction start.Aate of August 1, 2002. However, due to problems with the bidding process, the Corps eventually rej ected all bids , and. decided to re -bid the project. Before contacting - the City, the Corps attempted °to resolve the listed species issue with. the Service. The Corps,and the Service met to discuss the project. Staff biologistsfrom both agencies visited the site'together (the City was not made aware of these visits, nor was the City asked to participate). In August 2002, when it became apparent to the Corps that they were not going to resolve this :issue, the Corps informed the .Citythere was a poteritial problem. On August 21, 2002 Paul Marangella and Tom Hargis became aware i of an internal,regulatory meeting involving the Corps and the Service. Tom and Paul attended the.meeting�and, for the first time, heard directly from the Service regarding,their.issue with the listed species on the project. The .City "conducted a telephone conference call with.the Service and the Corps on August19, 2002. The Service reiterated their position that any take of pickleweed, even the sparsely vegetated, , . pickleweed, would require full consultation g p' �' q by the Service. The Service indicated that pickleweed is the only evidence necessaryto `assert the presence of the salt marsh harvest Mouse and invoke the provisions of the Endangered Species Act. Several other meetings were conducted between the. Corps, Fish and: Wildlife Service and the City. The Fish ,and Wildlife Service issued their Section 7 Consultation on the Petaluma River Dredging Project. on • September. 24, 2002. The purpose of the Consultation was to address the potentialloss of pickleweed, which is the habitat for the endangered saltmarsh harvest mouse at thei City'ls Dredge Disposal Site during the dredging operation. The Consultation concludes that "...the Petaluma dredging and disposal project'is not;likely to jeopardize the•continued existence:of this species (salt marsh harvest mouse)." This conclusion. is predicated on several City actions, including:. 1) Procure color aerial photograph of site to identify location and amount of pickleweed,, 2) Isolate the lower 48 acres of.=the dredge disposal site for habitat, conservation (Shollenberger Marsh), 3) Prepare and submit to the Service plans for managing: the Alman Marsh and Shollenberger Marsh; including establishment of conservation easements and funding for restoration and long term management of'these :parcels. The cost estimate for these actions is shown in Table 1: 0 S Eater resources& conservation\. ' Storm Water \dred in \ ear 2o02 dred ' \corres ondence \cc - cm \to bt i�rri T • 2 ' S S Y �g P d,year,liadget.doc '; ®•' ,'. �, . _ • Table 1 Estimated Costs To Support Dredging Project Item. Estimated Cost Task 1 — Prepare Preliminary Management Plan $30,000 Task 2 — Conduct Topograph Survey of Site $33,000 Task 3 — Construct Berms Task 3A — Construct Berms $1.6,000 Task 3B — Inspection/Management (in house) $0.00 Task 4 — Develop Plan To Manage Alman Marsh and Shollenberger Marsh $70,000 Subtotal ,$149,000 Contingency $23,000 Total $172,000 The Section 7 Consultation enabled the 20,02 Petaluma River Maintenance Dredging Project to occur. Dredging began in early November 2002. During preparation of the FY 02 -03 budget, there was no indication that the activities shown in Table 1 would be required, and therefore they were not included in the FY 02 -03 budget. The Department of Water Resources and Conservation requests a mid -year budget adjustment to address these requirements. The Department requests the PetalumaRiyer 2002 Maintenance Dredging project, to be funded from Storm Drain Mitigation Fees, be established as follows: Project: 2002 Maintenance Dredging 9813 USES (dollars in $000) 7105 General Fund Overhead 7106 Administration 7107 Planning /Environmental 7108 Design 7109 Legal Counsel 7110 Land Acquisition 7111 Construction' Management 7112 Construction 7113 , Community Outreach 7114 Contingency TOTAL Prior Est. Years 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 133,000 - - - 16,000 - - 23,000 - - - Future Years Total 133,000 16,000 23,000 Prior Est. Future SOURCES (dollars in $000) Years 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 Years Total Storm Drain Mitigation Fees $ - $ 172,000 $ $ - $ - $ $ - $ 172.000 TOTAL S • 3 S \water resources &conservation \Storm Water\ dredging \year2002 dredging\ correspondence \cc::cm \to bt mid year budget.docr .: CITY OF hETALUIVIA, tt 'c . e n t 1 MEMORANDUM Department of `Water Resources and Conservation_ , 11 English Street, Petaluma, CA 94952 (70.7) 778 -4304 F&k (707) 776 -3635 E-ma&mhan@,cLpetaluma.ca.us mban@ci petaluma.ca.us 0 0 DATE: February 4, 2003 TO: Bill Thomas FROM: Michael Ban SUBJECT: Mid -Year Budget Review XC: Michael Bierman Tom Hargis We are requesting that two projects related to the Payran. Flood Control Project be included in the mid -year budget review: • Project 9045 - Mainline Railroad Bridge Approaches; and • Project 9044 -Railroad Industry Track Relocation Information on these projects and the proposed budgets are attached. _ 1 _ Project Title: Railroad Industry Track Relocation Project #: .9:044 There are two railroad bridges that impede the flow of water in the Petaluma River. The Mairnline;Railroad Bridge has been replaced (demolifion.of this bridge is scheduled to occur in.Fall 2003). The second bridge, the Drill Line Railroad Bridge, only serves Dairyman's Feed. This line is not in operation. Replacement of the Drill Line Railroad Bridge with a new railroad bridglinp lus proj acBridge ect presents a cost - effective alternative by replacing, the existing Drill Line Railroad with an industrial lead to serve Dairyman's' feed. The lead would come.off the southeasterly side of the river so no bridge would be necessary. The existing Drill Line. Bridge will be demolished after construction ,of the lead track. The City costs are for right -of- -way acquisition and design. The federal project will reimburse the City of.the design costs. Project: RR Industry Track Relocation USES (dollars in $000) 7105 General Fund Overhead 7106 Administration 7107 Planning %Environmental 7108 Design 7109 Legal.Counsel 7110 Land,Acquisition 7111 Construction Management 7112 Construction 7113 : Community Outreach 7114 Contingency TOTAL 9044 Prior Est. Future Years 01 -02 02 -03 03 =04 04 -05 05-06 06 -07 Years Total 70 - - - - - 70 200 - - - 200 $ _ X270 _$ Prior Est. Future SOURCES {dollars in,$000) Years 01 -02 02 -03 03.04 04 -05 05 -06 06 -07 Years Total Storm.Drain,.Mitigation Fees $ - $ - $ 270 $ $ $ - $ - $ $ 270 TOTAL $ - _$___ • • • l - • • Project Title: Approache"s'To Mainline Railroad 'Bridge Project #: 9045 The new Mainline Railroad Bridge is approximately 4 -feet higher than the previous bridge. The US Army Corps of Engineers is now designing the approaches to the Mainline 'Railroad.Bridge, which includes reconstruction of Madison Street and Lakeville Street to match the grades of the new Mainline Railroad Bridge and the at -grade crossings. This City project supports construction of the approaches to the Mainline Railroad Bridge, and includes costs for - necessary right -of =way acquisition, construction of the remaining access road through the Holmberg property, .and repair of damage to the underside of the Lakeville Bridge caused by a transient fire. Project: Approaches To�RR Mainline Br. 9045 � r t r Prior Est. Future USES (dollars in $000) Years 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 Years Total 7105 General Fund. Overhead $ $ - $ - $ - $ - $ - $ $ 7106 Administration - - - 7107 Planning /Envir'onmental' - 7108 Design - - - 7109 Legal Counsel - - - - 7110 Land Acquisition 200 - - 200 7111 Construction Management - - - - - 7112 Construction 100 - - - - 100 7113 Community Outreach - - - - - - - 7114 Contingency - - - TOTAL $ 300 Prior Est. Future SOURCES (dollars in $000) Years 01 -02 02 =03 03 -04 04 -05 05 -06 06.07 Years Total storm Drain Mitigation Fees. $— $ 300 $ - $ - $ _ $ 300 TOTAL 13M $— S — _$__ QO � r t r CITY OF PETALLTMA, ( Att C. I'l'l � n t 1 MEMORAND' De artment,o Water and Conservation .11 English Street Petaluma CA 94952 p f g , , (70,7) 778 -4304 Fax (707) 776 -3635 E- mail. mhan*ipetaluma ca. its DATE: February 5, 2003 TO: Bill Thomas FROM: Michael Ban SUBJECT: Mid -Year Budget Review Request C Street Storm.Drain Preject.(9015) XC: Mike Bierman Fleming Nguyen In early 2002, the City of Petaluma accepted completion of the C Street Storm Drain Project. This project was managed by the City of Petaluma and funded through the Sonoma County Water Agency's Zone 2A. Total funding provided by Zone2A was $1,255,000, actual project costs totaled $1,170,145.09, which resulted in a net unused balance of $84,854.91. InNovernber 2002, the City issued a check to the SCWA in the amount of $84,854.91 to return the'unused,balance of Zone 2A funds from the project to the SCWA. The issuance of this check.1s.reflected as a debit 'a" -* st Project 9015. To illustrate the return of the unused balance of funds for this ^project; we are requesting amid -year budget adjustment to Project 9015 for FY 02 -03 as follows: Project: C Street Storm Drain USES (dollars in $000) . 7105 General Fund Overhead 7106 Administration 7107 Planning /Environmental 7108 Design 7109 Legal Counsel 7110 Land Acquisition 7111' Construction Management 7112 Construction 7113 Community Outreach 7114 Contingency TOTAL SOURCES (dollars in $000) Storm Drain Mitigation Fees 0 TOTAL 9015 Prior Est. Future Years 01 -02 02 -03 03 -04 04 =05 05 -06 06 -07 Years Total 85 - - - - 85 Prior Est. Future Years 01 -02 02.03 03 -04 04 -05 05.06 06 -07 Years Total $ _ $ 85 $ $ - $— $— $ 85 _S— _S_ -S —M $ S I____ $— $ 85 ff