HomeMy WebLinkAboutAgenda Bill 06.C-Minutes 02/24/2003FEB 2 4 2003
February 7, 2003 Vol. XX, Page 1
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a . City of .Petaluma, California
,. SPECIAL JOINT MEETING OF THE PETALUMA CITY COUNCIL
zss$ AND PETALUMA COMMUNITY DEVELOPMENT COMMISSION
1 Draft City Council /PCDC Meeting Minutes
2 Friday, February 7, 2003 10:00 A.M. -12:00 Noon
3 Special Meeting
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5 ROLL CALL
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7 Present: Harris, Canevaro, Healy, Vice Mayor O'Brien, Mayor Glass, Torliatt,
8 Moynihan
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10 PUBLIC COMMENT
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12 There were no comments.
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14 1. JOINT MEETING OF - THE CITY COUNCIL /PCDC
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16 A. City Council Mid -.Year Budget Review.
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18 Bill Thomas, Finance . Director, gave an overview of the Mid -Year Budget
19 adjustments. He gave a presentation an revenue results, a review of
20 expenditures, salary and benefit analysis for the period ending January 24,
2.1 2003, including projections through the. end of the fiscal year for the
22 General Fund; sales tax revenues by month, mid -year revenues by month,
23 and mid - ,year expenditure results of all oth.er'operating funds.
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25 Brian Barr, League of California Cities, gave on overview of Governor
26 Davis's Mid -Year Budget Proposals, the Governor's Budget Summary for
27 2003/04 and the proposed "Structural Fiscal" Reforms.
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29 City Council discussion ensued regarding the cost of Workers
30 Compensation liability claims, ambulance service costs, the. Vehicle
31 Replacement Fund, and the Development Impact Fee Study, which is
32 due to come forward soon. Discussion continued regarding revenue from
33 new car sales, overtime costs for the Police Department, and the ongoing
34 expenses. for C.A.D.
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36 It was noted_ that staff's recommendation is the adjustments be brought
37 back to the City Council for formal - adoption at their February 24, 2003
38 City Council Meeting.
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Vol. XX, Page 2 February 7, 2003
1 Council Member Moynihan supporfe_d the recommendation regarding
2 the Community Facilities Funds and provided a memo regarding his
3 concerns. He noted a shortfall in maintenance funds and asked if staff
4 had potential ways. to increase funding for street maintenance. Council
5 Member Moynihan also asked if the City could consider altering the wage
6 structure to provide for more General Fund monies.
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8 The City Manager stressed that the City would be honoring existing
9 employee contracts.
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11 In response to a request for a specific fund for street reconstruction,.
12 the City Manager agreed that would be appropriate.
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14 Council Member Moynihan stated his desire to see that brought
15 buck for consideration at 'the February 24, 2003 Council, Meeting:
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17 Council Member ° Moynihan also commented on - his desire to have
18 the City Manager look into creating a Vehicle & Equipment
19 Replacement Program, as well as 'evaluate and bring back a wage
20 policy.
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22 Council consensus was to support staff's recommendations, as
23 presented, and to bring the necessary documents back to the City
24 Council on February 24, 2003 for approval.
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26 B. Discussion and Action Regarding Petaluma Community
27 Development. Commission (PCDC. Mid -Year Forecast and
28 Budget Adjustments.
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30 1. PCDC Resolution Approving Adjustments to FY 2002 -03
31 Budget..
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- 33 Paul. Marangella, Economic Development- and
34 Redevelopment Director, gave the staff presentation,
35 which included a mid -year financial forecast explanation
36 of adjustments and line -item detail and rnid -year ' transfers-
37 in to the Housing In -Lieu Fund. He recommended that the
38 Petaluma Community , D'evelopment Commission adopt a
39 resolution approving adjustments to the FY 2002 -03 PCDC
40 Budget.
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42 Council Member Torliatt' commenfed on 27 Howard Street
43 and asked if sale of the property were deferred, would
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44 rent be collected for its use.
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4 February 7, 2003 Vol. XX, Page 3
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Commission discussion ensued regarding how funds are
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reflected within the PCDC Budget, as well as revenue for
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notes receivable for the Housing Fund.
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Council Member Moynihan asked that the memo he
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distributed be included into the official record. He stated
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he is not at a comfort :level of approving the mid -year
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budget changes. He would like to see the issue come
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back to the Council /PCDC on February 24, 2003 with an
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overall picture provided. He commented that staff did a
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good job of outlining the changes but he would like to see
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all beginning fund balances being outlined, reserved
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funds delineated, comprehensive project budgets (CIP)
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and a revised Five -Year Implementation Plan.
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Council Member Moynihan added he would like to see
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the purchase of 27 Howard Street completed and the
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funds used for street maintenance. He commented further
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he would like to see $3M for street maintenance, that TOT
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revenues are down, and that he would like to take a look
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at the projects being cut to evaluate them more closely.
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He would prefer having this brought back to the
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Commission on February 24th.
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Mayor Glass commented on the City's A -3 Rating, which is
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a high rating for a public agency and added the City has
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a good bonding capacity.
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Paul Marangella commented on what the audit said the
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fund. balances were, what revenues are, and explained
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the moving of programs out of redevelopment into the
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Housing. In -Lieu fund.
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Mr. Marangella also added the $9M for roads results in
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more than just roads; it would also include engineering
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and design work. He concluded by stating the RFP for the
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engineering of the reconstruction of streets has already
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been approved.
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Council Member Healy commented on the progress of
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street reconstruction with the priority list of streets that has
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been created. He also reported as the representative on
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the nexus group on potential housing fees that they have
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Vol. XX, Page 4
February 7, 2003
1 set an aggressive timeframe of 90 days to .go through
2 issues and that recommendations would be brought
3 forward in the not too distant future.
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5 City Manager Bierman suggested postponing action on,
6 the resolution before Council today and bringing the issue
7 buck to the Commission on February 24, 2003 for formal
8 action.
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10 Council•'Member Ccinevaro stated, for the most part, he
11 concurs with the adjustments being requested. He would
12 like to see the Commission look at an aggressive, plan to
13 addressthe streets.
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Vice.Wd O'Brien commented he would like to see new
budgets come forward with oversight from the City
Manager for both `the City and PCDC Budgets.
City - Manager Bierman noted there is a need to integrate
these budgets with the new financial software.
Adiourn to Closed Session
The City Council adjourned to Closed Session at 11:35 a.m.
PUBLIC COMMENT PRIOR TO CLOSED SESSION
2. CLOSED SESSION - CITY COUNCIL ONLY
CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to
Government Code §54956.8. Property: Two Parcels Located
on the 4000 Block of Lakeville Highway, (APNs 017 - 170 -002
and 068 -010 -026), One Parcel Located Southwest of the
City's Oxidation Ponds (APN 019 -330 -009). A Small Portion of
One Parcel Located at 3880 Cypress Drive (APN 005-090 -
062). .Negotiating Party: Michael Bierman /Michael Ban.
Under Negotiation: Price, Terms or Ppyment, or Both.
CONFERENCE WITH LABOR NEGOTIATOR, Government Code
§54:957.6 - City Representative: Heather Renschler., !Ralph
Anderson & Associates. Unrepresented Employee Position:
City Manager .
o PUBLIC EMPLOYEE APPOINTMENT, Government Code : §54957. Title:
City Manager
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February 7, 2003
Vol. XX, Page 5
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Reconvene and Report Outs of Closed Session
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The meeting was reconvened at 11:50 p.m. with the following
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announcements resulting from Closed Session:
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1. The Conference with Real. Property negotiator Re: 4000 Block of
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Lakeville Highway was continued to February 10, 2003 at 5:45 p.m.
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2. The City Council is proud to announce the appointment of
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Michael A. Bierman as the permanent City Manager for the City of
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Petaluma.
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3. The City Council unanimously agreed, in principle, on the
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proposed contract with Mr. Bierman, which will be brought back
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at a later date for formal adoption.
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Adiournment
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The City Council adjourned the meeting at 12 noon.
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David Glass, Mayor
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ATTEST:
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Gayle Petersen, City Clerk
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