HomeMy WebLinkAboutAgenda Bill 09.D 02/24/2003i.l
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CITY OF PETALUMA, CALIFORNIA
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AGENDA BILL � �_�� 2003 4 •
Agenda Title
Meeting Date:
Discussion and Possible Action Regarding Early Opening of the
February 24, 2003
Petaluma Swim Center
Department
Direc or
Contact Person
Phone Number
Parks and Recreation
Jim C"
Jim Carr
(707) 778 -4380
Cost of Proposal $37,600
Account Number 4150
Amount Budgeted -0-
Name of Fund: General Fund
Attachments to Agenda Packet Item
a. Minutes excerpt from the October 16, 2002 Recreation, Music and Parks Commission Meeting.
Summary Statement
During their meeting of September 17, 2002, the City Council gave direction to staff to keep the Petaluma
Swim Center open during the months of September and October to meet the needs of lap and Master
swinuners.
Local swimmers are requesting that the Petaluma Swim Center be opened during the month of March to
assist the High School swim teams, lap swimmers and Masters swimmers.
The Recreation, Music and Parks Commission discussed the possible early opening of the Swim Center
during their meeting of October 16, 2002. They made a recommendation that the City Council authorize a
March 1 opening only if an additional $30 of anticipated operational costs were added to the Parks and
Recreation operating budget.
Council Priority THIS AGENDA ITEM IS CONSIDERED TO BE PART OF, OR NECESSARY T O, ONE OR
MORE OF THE 2001 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JULY 21, 2001.
Priority(s): N/A
Recommended City Council Action /Sullgested Motion
Authorize staff to open the Petaluma Swim Center during the month of March in order to accommodate
High School, tap and Master's swimmers, with required funds allocated to the Parks and Recreation
Department budget.
Reviewed by Finance Director:
Rev'ew Attorney:
C at
Approved Manager:
Date:
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ay's Date
Revision. # and Date Revised:
File Code:
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CITE' OF PETALUMA CALIFORNIA
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February, 24, 2003
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AGENDA REPORT
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FOR
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Discussion and Possible Action Regarding Early Opening
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of the Petaluma Swim Center
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ExEcuTwE SUMMARY
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The City Council had asked that a discussion take place at their December 16, 2002
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meeting regarding the opening of the Petaluma Swim Center March 1, 2003. The item
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was removed from the December agenda at the request of the Petaluma Aquatic Advisory
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Committee.
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During a City Council discussion at the September 17, 2002 meeting, the City Council
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indicated that the early opening of the Petaluma Swim Center would be discussed
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following the mid - budget review. The Recreation, Music and Parks Commission supports
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the early opening of the Swim Center, but is concerned that additional funds are
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allocated, that existing, programs and maintenance will be adversely impacted. They
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therefore recommend that if the pool does open March 1 2003, that $30,000 be allocated
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to the Parks Division budget for anticipated operational costs.
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BACKGROUND
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During the City Council meeting of September 17, 2002, the City Council discussed
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operations of the Petaluma Swim Center. At that meeting the Council requested that the
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Petaluma Swim Center remain open through the months of September and October in
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order to accommodate lap and Master swimmers. At the conclusion of that discussion the
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Council indicted that a March 1, 2003 pool opening would be discussed following ,the
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mid -year budget review.
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As axesult of the September / October extension of the swim season, the department
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experienced an unallocated net loss of approximately$ 25,000. At the October 16, 2002
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Recreation, Music and -Parks Commission meeting, the Commission supported the idea of
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a March 1, 2003 opening of the Petaluma Swim Center. They did voiceconcern that
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unless additional funds were allocated to the Parks' Division budget, maintenance of
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parks would be severely impacted. The Commission approved a recommendation for City
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Council consideration, that the Petaluma Swim Center be opened during the month of
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March only if an additional $30,000 is allocated to the - Department budget to offset
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estimated operational costs. The figure of $30,000 was estimated by staff at the time the
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discussion took place in September. Since then, staff has been able to update its estimates
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based on actual utility costs and normal staffing requirements.
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Members of the Aquatic Advisory Committee did approach local ,swim groups in order to
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secure a commitment from them, regarding using the swim center. - They have; been asked
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to secure those commitments in writing. Staff has evaluated the _projected costs and
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anticipated revenue. The net cost for March will be approximately $19,174.00, and for
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April $18,374:00.
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Typically the City would start preparing the pool for use (warming the pool, 'cleaning the
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pool, balancing chemicals, etc.):mid April,for a May lst opening. The Petaluma Swim
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Team,. lap swimmers and Masters swimmers would then start using• the facility.
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Currently, three high schools are using the Petaluma High School Pool, which.makes
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water time for lap and Master swimmers' at a _premium. By opening the;Petaluma `Swim
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Center, St. Vincent's High School, possibly Casa Grande, the lap swimmers, and Master
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swimmers would immediately start using the' facility.
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ALTERNATIVES
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a. Open the Petaluma Swim Center in March, as soon. as all system- ms , can be brought on
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line.
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'b. . Direct ,staff to plan for the opening of the Petaluma Swim Center for the traditional
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dates of May.
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FINANCIAL .IMPACTS
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Anticipated costs,and revenue are listed below.
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March 1 Opening
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Expenses:
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Staffing,(L,ifeguards coordinator) $7,44100
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Masters Coach 700.00
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Utilities 8,100.00
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Park. Maintenance Activities,
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Chemicals, water 11,631.00
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Total Monthly Costs $27,874.00
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Revenue:
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St. Vincent's ,Swim Team $ 600.00
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Casa Grande Swim Team 1 **
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Twin Valley Swim Team 2,000.00
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Twin Valley Swim Lessons 1,0,00.00 **
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Masters Program 1,100.00
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Lap Swim,Program 3,000.00
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Total.Monthly. Revenue $ 8,700.00
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April 1 Onenin
Expenses:
Staffing (Lifeguards, coordinator) $7,44100
Masters Coach 700.00
Utilities 7,300.00
Park Maintenance Activities,
Chemicals, water 11,631.00
Total Monthly Costs $27,074.00
Estimated Revenue
St. Vincent's Swim Team
$ 600.00
Casa Grande Swim Team
1,000.00 **
Twin Valley Swim Team
2,000.00
Twin Valley Swim. Lessons
1,000.00 **
Masters Program
1,100.00
Lap Swim Program
3,000.00
Total Monthly Revenue
$ 8,700.00
** Projected Revenue Estimates Are Not Confirmed
CONCLUSION:
The need for the Petaluma Swim Center to be opened, especially to be available for High
School, Lap and Master Swimmers,. is readily apparent. The Recreation, Music and Parks
Commission supports the idea of'opening in March in order to make Petaluma's unique
aquatic resource available for the Community. Staff only needs direction and the
financial resources in order to make this happen.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS' THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Staff will respond to whatever direction is given by the City Council
7. RECOMMENDATION
To provide the necessary financial resources ($37,600) in order to open the Petaluma
Swim Center, during the month of March. Additionally, encourage the Petaluma Aquatic
Advisory Committee to continue their efforts to raise money to offset operational costs.
Revenues in the neighborhood of $20,000 would go along way towards easing the
financial impact of keeping this high maintenance amenity open.
g:/forms/2001 agenda bill
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CITY OF PETALUMA
RECREATION, MUSIC AND PARKS COMMISSIONa •
MINUTES
REGULAR MEETING Wednesday, October 16, 2002
Petaluma Community Center 7:00 p.m.
320 North McDowell Blvd
Conference Room 2
Commissioners Present. Hagen, Kates *, Kinsella, McCoy, Ramirez, Tarr
Commisssioners Absent. Healy
Staff Present. Jim Carr, ,Director of Parks and'Recreation
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Chair*
Ed Anchordoguy, Parks and.L.andscape Manager
Don Phoenix, Recreation.Supervisor, Parks and Recreation
Sara Stewart, Admin. Secty.,'Parks and:Recreation
PETITIONS AND COMM1JN1CA ONS NONE
COMMISSION OFFICERS AND REORGANIZATION _
a. Chair — Bob Kates moved that the Commission nominate Ken McCoy as Chair, seconded by Bruce
Hagen, unanimously approved.
b. Vice - Chair - Elaine Ramirez nominated Marja Tarr as Vice - Chair, seconded by Ken McCoy,
unanimousliapproved. _
c. fleeting Days and Time — Marja Tarr moved that the meetings continue to be on the third
Wednesday of every month at 7 p.m., seconded by Bruce Hagen, unanimously approved.
d. Appointment of "Commission to Committees:
• Bicycle Committee: Bruce Hagen — Alternate: None'
• Child Care Committee: Ken McCoy
• Cultural :Arts: Elaine,Ramirez — Alternate: Marja Tarr
• Museum: ,'Recreation Supervisor Don Phoenix will be the liaison.
• Senior Citizens: Recreation Supervisor Jan Mandrell or Senior`Coordinator Trina Ramirez will
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t Carr and Mr. Devito will. have further discussions to start developing a video for the quadrant
meetings and to discuss costs. .
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There was discussion about buAget availa( ility for the videos, length, and conten
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Carr indicated that Mr. DeVito, plans w film the Commissioners showing the various features of the
parks, talking about,the master -plan process, and soliciting ideas from .the community .about , what they
would like to see in the�parks and recreation system.
Bruce Hagen Distributed 2 surveys.: a one -page and a: two -page survey: He; suggested.that, °the short
survey be translated into Spanish and °printed on the back side of the, English version and sent to 'the
community included with their water bills. After reviewing the contents of both surveys, he suggested
that the long survey be included in the Recreation brochure.
Commissioners spoke in favor of theddea of using only the, short survey, agreed with 1W. Hagen's
suggestion-regarding the translation and distribution, and.suggested so'
e;revisons. They suggested
having additional' surveys availablelo hand out. at community presentations.
Bruce, Hagen — Suggested, having an inset on the survey form to highlight the date and, location of.the
upcoming community workshops. , ; l
Following; discussion, it was the Commission's' consensus to schedule the community workshops on
January 15 and ,16 from 7 to '9 p.m. at the Community Center January 21 from 7 to 9 pm., andJanuary
25 from 10 to 12 a.m. at the Teen Center.
3) Aquatics Advisory Board Report and Possilble ,Action — Bruce Baldwin
Bruce Baldwin — ' Reported ' on October 9, the Aquatics, Advisory Board.had' a meeting (minutes
attached ;in the packet):- He asked that the Comm ission,.;recommend to the City Council thatthe: Swim
Center be"opene
gi d' on March 1, 2003. He emphasized the, need to project an opening date so they'can
the swmi wing groups, such as the SRJC, Twin Valley Aquatics, etc., enoughmotificationso they
can make'their necessary arrangements:
They estimate that they can. generate $8,150' as, : monthly revenues from the core programs that can be
launched' March 1, which can'be managed' with or, without an. aquatics director:
Carr— Thetity Council will be considering the March pool opening at the mid- yearbudget review in
January, 2003.
months, such angst ffingcand heatin abo
costs e
osed revenue h
a tions l current o pool schedule, time
when.. the a Q
uatic:oranizations'need to be =tif ed about :the p ,
q z early pool opening, estimated amount of
-swimmers that will be using the pool, alternative ideas to reduce operating costs, marketing
opportunities, and pool advertising.
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Carr — Suggested that the Commission make a recommendation to the City Council that the pool be
opened on March, 1 through October 30, 2003 pending •the availability of finances for the additional'
months of operation.
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Bob, .Kates — He is prepared to support making a recommendation to the City Council for a March 1
opening.
Bruce
Hagen • recommend o the Cit Council to auth
pool opening w orize the March 1
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ith e estimated additio cos of $30,000 to be provided to th Parks and Recreation
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budget et to offset estimated operating g p � g costs. The motion was seconded by Ken McCoy, with the
following vote: AXES: 5 , NOES: 1,'SENT: 1
Ken McCoy — Suggested that staff place this item on the April agenda to start getting prepared for the
pool opening in September and October months.
IL - - Recommendation fouthe hirine of an Aouadcs Director
There was discussion about current aquatic staff duties, wonting hours, salaries, pay structure scenarios
for the future aquatics directorand.responsibilities
Aquatics Committee members present, encouraged the Commission to recommend to the City Council
to hire an aquatics director.
Elaine Ramirez — Does not want to see the Aquatics Committee and this Commission asking the City
Council to keep the pool open for°an.additional I four months at,$30000, and have in addition, another
proposal asking for fimding'of a full -time aquatics director for three years on a plan that is not well
thought out.
She recommends presenting to the City Council a well- developed plan asking for an aquatics director.
The plan should describe`the aquatic's director job description, hours needed to do the job, projected
revenue generation, and a competitive salary. She suggested, presenting different scenarios and being
prepared to have answers to the City Council's questions.
Ken McCoy - Recommended that Commission take the aqu4cs director ;proposal and direct it
back to staff to work with the Aquatics Board in developing some alternatives for funding the position
as well as pay structure scenarios such as partial salary/partial commission, etc.
He asked that staffpresent the - Commission with a detailed description of current staff responsibilities,
working hours, and cost.
It was the Commission's consensus to agree with Ken McCoy's recommendation.
Carr — Don Phoenix will be working with the Aquatics Committee.
COMMISSIONERS RE PO RT S
1) Bruce, Hagen, No Report
2) Bob Kates — No Report
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A
AFFORDABLE HOUSING LINKAGE FEE 1SStIEYOMONS
(Exceq)ted from report. on Draft Model Ordinance, August 2b, 2002}
1. Complying with affordable housing requirements.
A. Allow construction of units or payment of in -lieu fee
B. Allow construction of units, payment of in -lieu fee or dedication of land
C. Alloy, only payment of in -lieu fee
2. Determination of land uses
A. Apply the fees to land use categories of "retail," `commercial," atwd `'industrial" as established in the Nexus Study.
B. Consider establishing additional Irma use fee categories such as " Hotel," "Research &- Development" (R &D), and
"Warehouse." These examples were mentioned (luring initial revic%v of the Nexus Study. Addition of land use
categories would require amendments to (he Nexus Study.
i. Tulung of implementation
A. mull fee effective immediately upon adoption of the ordinance
B, Adopt the ordinance and impose fees to go into effect on a date certain in the future
C. Phase in fees over a period of time (start iw+ii;h a lower fee and increase it over time until the desired fee level is reached)
4. Pipeline projects
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A. All building permit applicatiorns determined to be com lete by the date of adoption of the ordinance will be exempt N
from the requirements to build units or pay the fee ca
B3 All building permit applications that are deterimined to be active at the date of adoption of 1:lie ordinance will be exempt CIO
from the requirements to build units or pay the fee
5. Verification of compliance
A. Verification of compliance required,before issuance ofa building permit
B. ' Verification of comps anee recjuired;�before issuance "of an occzrpancy perTnil
6. Disbursement of mottles
A. Revenue from fees disbursed by the city in which it was generated
B. Some or,all revenue from fees disbursed by a Courttyw de pool of funds
7. Exemptions
A. Exempt'Public and nonprofit projects and projects in a Redevelopment Area
B. Exempt projects on a use category basis
C. Exernpt,projccts smaller than .Xnuhiber of square feet
D. E xe mpt,the first X numberof Square feet from every project
R. Fee escalators:
A. Update the fee annrially based on the Engineering News Record- Construction Price [Uelex for the San..Frai Cisco l?ay
Area
11, Updatc the fee annually based on the Engineering News Record- Construction Price lnder for the San Francisco Bav
Area and update the technical Nexus Study every fifth year
C. Forgo annual igde.x -based updates and update the technical Nexus Stud) every Fifth year