HomeMy WebLinkAboutAgenda Bill 2.A 03/03/2003a
CITY OF PETALUMA, CALIFORNIA 9V6F1
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- AGENDA BILL 401#1
Agenda Title:
Meeting Date•
Resolution accepting the Claims and Bills from Demand Dates
March 3, 2003
12/20/2002, 01/03 and 01/17/2003.
Department
Director
Contact Person
Phone Number
Finance
I William J. Thomas
Cinde Rubaloff
778 -4352
Cost of Proposal None
Account Number:
Amount Budgeted None
Name of Fund
Attachments to Agenda Packet Item
Resolution to Accept the Claims and Bills
City of Petaluma Check Register, Demand Dates 12/20/2002, 01/03 and 01/17/2003.
Summary Statement
The City of Petaluma pays claims and bills on a biweekly basis by means of checks and /or electronic fund
transfers. The City `s check register lists checks first, and they are identified by a five digit number. The
payments made by electronic fund transfers are listed next, and they are identified by an `B" followed by a
four digit number.
Each payment shows a vendor number, vendor name, a City fourteen digit account number, the City
department, a brief description of the type of payment, a brief description related to the payment and the
amount paid.
The City `s fourteen digit account number shows the fund first, the general ledger type next, the
department next and the payment type last. For example the account number listed for check 27327 is
001- 400 -3100 -6104.
001 indicates that this is from General Fund
400 indicates that this is an expenditure
3100 indicates that this is for Administration
6104 indicates that this is for Professional/Contractual Services
A complete chart of accounts is available in the Finance department.
Council Priority THIS AGENDA ITEM IS CONSIDERED TO BE PART OF, OR NECESSARY TO, ONE OR
MORE OF THE 1999 -2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30 1999
AND MARCH 18, 2000
Priority(s):
Recommended City Council Action /Suggested Motion:
Review and accept the City of Petaluma Check Register for the Demand Dates of 12/20/2002, 01/03 and
01/17/2003.
Reviewed by F' anc irector:
Reviewed by City Attorney
Date:
Annroved by City Manager:
Date:
a a
day's Date
Revision # and Date Revised:
File Code:
9
February 3, 2003
Slagenda/agendaap
V
CITY OF PETALUMA, CALIFORNIA
MARCH 3, 2003
AGENDA REPORT
FOR
RESOLUTION ACCEPTING CLAIMS AND BILLS
1. EXECUTIVE SUMMARY:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City's check register lists checks first, and they are identified by a five digit number. The
payments made by electronic fund transfers are listed next, and they are identified by an "E"
followed by a four digit number.
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and approved
by the City Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of the
Petaluma Charter states:
The City Clerk and auditor shall be appointed by the City Council and shall serve at its pleasure.
Payments by the City shall be made only upon vouchers certified by the head of the appropriate
department and approved by the City Manager, by means of warrants on the City Treasury issued
by the Auditor and countersigned by the City Manager or by means of checks signed by the
40 Auditor and countersigned by the City Treasurer. The auditor shall examine all payrolls, bills and
other claims and demands against the City, and shall issue no warrant or check for payment unless
he finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget appropriation has been made therefor which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch. 204, 6- 23 -51; Reso. No. 1, 6- 13 -61.
3. ALTERNATIVES:
A. Adopt the resolution accepting the Claims and Bills.
B. Do not adopt the resolution.
4. FINANCIAL IMPACTS:
None
5. CONCLUSION:
N/A
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL
INDENTIFY SUCCESS OR COMPLETION:
7. RECOMMENDATION Adopt the Resolution accepting the Claims and Bills
Oagenda/agendaap
E
RESOLUTION TO REVIEW AND APPROVE
CLAIMS AND BILLS
WHEREAS, the City Charter requires that the City Auditor shall examine all Claims and
Bills and the City Manager shall approve them for payment, the following Claims and Bills are
hereby approved:
Check Numbers: 26914 through 27935
Electronic Fund Transfer Numbers: 2478 through 2517
NOW, THEREFORE BE IT RESOLVED that the City Council has reviewed said
Claims and Bills and hereby accepts them as paid.
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