HomeMy WebLinkAboutAgenda Bill 3.D 03/03/2003�Z" 4
ITY OF IVI
ETALUA C A LIFORNIA
AGtNDA, BILL MAR 3 2003 3 D
ALl enda Title:
Meeting. Date:
esolution Approving Amendments and Clarification to Request for
March 3, 2003
roposals and Form of Franchise Agreement fore the. Grant of ,An
Exclusive Right to Provide Services for the .Collection of Solid 'Waste,
Recyclable Materials, and Yard Trimmings Within the City of Petaluma
Department
Director
Contact Person
Phone Number
Public Facilities & Services
Rick Skladzien.
James Ryan
(707) 778 -4803
Cost of Proposal $150 ,000 (cost to be reimbursed by successful vendor)
Account Number
001 -300- 0000 -3231
Amount Budgeted
Name of Fund:
General Fund
Attachments. to Agenda Packet Item
Resolution Approving Amendment No, l to Request for Proposals and Form of Franchise Agreement for
the Grant of An Exclusive Right to Provide Services for the Collection of Solid Waste, Recyclable
Materials, and Yard Trimmings Within the City of Petaluma.
Summary Statement
On December 2, 2002, the Council ,adopted Resolution 02 -187 approving a request for proposals and form of
franchise agreement for the grant of exclusive right to provide services for`the collection of solid waste, recyclable
materials and yard trimmings within the City of Petaluma ("RFP"). On January 27, 2003, the Council discussed and
by motion eliminated provisions regarding an integrity clause which prohibited, among other things, contact by
;potential proposers with the City Council and a prohibition of distributing materials concerning the procurement to
sidents, the general public and the media.
Subsequently the consultants for the City, -Hilton Farnkopf and Hobson, met with potential bidders and prepared an
RFP Clarification (No. 1). Included in said RFP Clarification were a number of suggested modifications to the RFP
and responses to questions received`at a pre - proposal meeting.
This matter is brought forward to the Council for formal :approval by resolution of the elimination of the integrity
clause and approval of amendments suggested in the RFP Clarification prepared by the consultant as well as the
acceptance and approval-of the. RFP Clarification.
Council Priority THIS AGENDA ITEM IS CONSIDERED TO BE PART OF, OR NECESSARY T O, ONE OR
MORE OF THE 2001 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JULY 21, 2001.
Prority(s): N/A
Recommended, City Council Action /S:uggested - Motion
Approve Resolution Approving Arendment No. 1 to Request for Proposals and Form of Franchise
Agreement for the Grant of Exclusive Right to Provide Services for the Collection of Solid Waste,
Recyclable Materials; and yard Trimmings Within the City 9f Petaluma.
eviewed bv Finan , irector:
Re 'ewed . ttorne :
Date:
Approve ity Manager:
Date:
te:
r
dav's Date:
Revision # and Date Revised:
File Code:
7 ebruary 26, 2003
#621052
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CITE' OF PE T ALUMA, CALIFORNIA
MARCH 3, 2003
'(Date of Meeting)
AGENDA REPORT
FOR
RESOLUTION APPROVING AMENDMENTS AND CLARIFICATION TO REQUEST FOR
PROPOSALS ANDYORM OF FRANCHISE AGREEMENT FOR THE GRANT OF AN�EXCLUSIVE
RIGHT TO PROVIDE SERVICES FOR THE COLLECTION OF SOLID WASTE, RECYCLABLE
MATERIALS, AND YARD TRIMMINGS WITHIN THE CITY OF PETALUMA
EXECUTIyE'SUMMARY
On December 2, 2002, the Council adopted Resolution 02 -187 approving a request for
proposals and form of franchise agreement for the grant of exclusive, right to provide
services for the collection of solid waste, recyclable materials and yard trimmings within
the City of Petaluma ( "UP "), On January 27, 2003, the Council discussed and by
motion eliminated provisions regarding an integrity clause which prohibited, 'among
other things, contact by potential .proposers with the City Couricil, and a prohibition of
� �
distributing materials concerning the procurement to residents, the general public and the
media. • �
Subsequently the consultants for the City„ Hilton Farnkopf and Hobson, met with
potential bidders and prepared an RFP- Clarification (No. l). Included in said RFP
Clarification were a number of suggested modifications to the RFP and responses to
questions received at a pre- proposal meeting.
This matter is brought forward - to the Council for formal approval by resolution of the
elimination of the integrity clause and approval of amendments .suggested in the RFP
Clarification prepared by the consultant as well as the acceptance and approval of the
RFP Clarification.
2. BACKGROUND
As. indicated by the RFP .Clarification, there are a number of suggested amendments by
the consultant to the RFP previously approved. Although most are minor in nature, and
at least with respect .to the integrity a ratification of the prior approved motion by
the Council, theirrmain proposed amendment is the indication that the, City would consider
alternative proposals if proposers want to present collection services and costs that. rely
on the use of an out -of- county landfill�and /or° out. of- county yard waste processing site.
Such an alternative proposal would only be` considered by the City if the proposer
provides all information required of it for such an alternative proposal. In addi'tioil, the
RFP amendment would provide the proposer'' of any such alternative proposal shall
commit to pay all of the fees related to the.City's obligation to the Sonoma County Waste •
Management Agency and shall indemnify the City for the agency fees, as well -as
disposal and processing actiyities in the out -of- county sites. This alternative is being
presented based on.questions ;posed; by potential proposers and in the interest of obtaining
more proposals for consideration., The City will not be required to enter into any
agreement for such, an alternative.
3. ALTERNATIVES
Refuse to adopt the resolution in whole or in part.
4. FINANCIAL IMPACTS
N/A
5. CONCLUSION
This resolution is for the adoption of amendments to 'the RFP and Form Franchise
Agreement and to provide further clarification and guidance to the potential proposers.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
New solid waste collection services to begin on or about July 1, 2004.
7. RECOMMENDATION:
Adoption of the Resolution Approving -the Amendments and Clarification to the Request
for Proposals and Form of Franchise Agreement for the Grant of an Exclusive Right to
Provide Service for the Collection of Solid Waste, Recyclable Materials, and Yard
Trimmings Within the City of Petaluma.
• report
2/26/03 (fml:)
#621064
APPROVING A1lMIENDMENT NO. 1 AND CLARIFICATION TO REQUEST
FOR PROPOSALS; AND FORM OF FRANCHISE AGREEMENT YOR
THE GRANT OF EXCLUSIVE RIGHT TO PROVIDE SERVICES FOR
THE COLLECTION OF SOLID WASTE, RECYCLABLE MATERIALS,
AND' YARD TRIMMINGS WITHIN THE CITY OF PETALUMA
WHEREAS, pursuant to Petaluma Municipal Code section 8.16.070' the City Council is
authorized to enter into an agreement granting the exclusive right to be the official. -provider of
services for the collection and disposal of solid waste within the City of Petaluma; and
WHEREAS, the City's - current agreement for 'the collection and disposal of solid waste will
expire in June, 2004; and
WHEREAS, the City Council wishes to _ solicit proposals for a new agreement °for., such services,
to commence upon expiration of the current.agreement.
WHEREAS, the City. Council on December. 2, 2002, •approved by Resolution No. '02 -1.87 the
"Request for Proposals of Solid Waste, Recyclable Materials, and Yard Trimming Services"
( "RFP ") dated December 4, 2002; and
WHEREAS, on January 27, 200 - 3, the City Council by motion authorized the elimination, of an
integrity clause and references thereto; and •
WHEREAS; the City Council desires 'to ratify that motion through this Resolution ,and amend
other sections of the RFP and form of franchise agreement;
NOW, THEREFORE, BE IT RESOLVED, that the "RFP" and Form Franchise Agreement
shall be amended as set forth in Exhibit 1 attached.hereto.
BE IT' YURTH'ER RESOLVED, that the City Council hereby receives and approves as form
the RFP clarification No. 1 attached hereto as Exhibit 2.
#621042
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EXHIBIT 1
AMENDMENTS TO RFP .AND FORM FRANCHISE AGREEMENT
The Request for Proposals and Form of Franchise Agreement for the grant of exclusive right to
provide services for the collection of solid. waste, recyclable materials, and yard trimmings
within the City of Petaluma approved by the Council in Resolution No. 02 -187 (RFP) are hereby
amended as,follows:
1. Integrity Clause, RFP.. The following changes shall be made to the RFP:
a. On the page immediately following .the RFP cover, strike the. second full
paragraph labeled "Proposer Requirement" and replace with the following:
"Proposer Requirement: All questions regarding the RFP should be directed to
Tracy Swanbom, Hilton Famkopf'& Hobson, LLC by fax or email listed above,
or to Robert Hilton, Hilton Farnkopf & Hobson, LLC at rliilton @hfh-
consu'ltants.com."
b. On page- 3 of the RFP, .strike that last full paragraph of Section I under heading
"Process and Schedule" and replace with the following:
"The key activities and 'completion .dates for the procurement process -are
provided in Table 1. The proposal process is described in detail in Section IV.
Please note that on January 27, 2003, City Council Members agreed not to meet
privately with any of the prospective proposers or proposers; and agreed that, any
correspondence or material's received by Council Members shall be: made public.
All questions regarding the RFP should be directed to Tracy Swanborn, Hilton
Fan -lcopf & Hobson, LLC by fax (925 -977 -6955) or email ( tswai born kifhfli-
con.sultants.corn
c. On page 20 of the RFP, strike the second paragraph of Section IV and replace
with the following`
"Please note that on January 27, 200 City Council Members agreed not to meet
privately with any of`the prospective proposers or proposers; and agreed that .any
.correspondence or materials received by Council Members shall -be made public.
2. Alternative Proposal for Use of Out -of- County Facilities. The following changes shall be
made to the RFP:
a. RFP Section III, 2 " paragraph, page 14. Remove and replace the second
paragraph of RFP Section III with the following:
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"The contractor :shall have the exclusive right to collect residential and •
commercial solid waste, recyclable. materials, and yard trinunings, except for
those materials described in Section 4.2 of the Agreement.. Under the teniis of the
City of Petalutnia RFP 1 RFP Ainend nen1.No.:.l
Februxy_26„ 2003 Agenda Report 1
C•IDocumems and ScrringsVkmgILoeril ,SeiiingslTemporm7 Jnternr6FilesIOLI: ?SlAmendmcnc _ l:rloe
Agreement, the contractor will be required to transport and dispose of all solid
waste at the Central Landfill and also to transport all yard trimmings to the
composting operations at Central Landfill.
The City will consider an Alternative Proposal if the .proposer wants to present
collection' services and costs that rely on use of an out -of- county landfill and /or
out -of- county yard waste processing site. An Alternative Proposal will only be
considered 'by the City if the proposer presents a complete response to the
requirements of the RFP and provides cost proposals for the four scenarios
presented in- Section 3.0. Furthermore, the proposer shall commit to paying all
fees related to the City's obligatibn to the Sonoma County Waste Management
Agency (Agency) and shall indemnify the City for the Agency fees, as well as
disposal and processing activities at the out- of- -cou itysite(s),
With regards to .recyclable materials, Contractor shall be responsible for
collection processing, and marketing of the recyclable materials. The contractor
may use its own processing site or a subcontractor's processing site."
b. RFP Section V, Proposal Qutline (pages 23 and 24). Amend the proposal
outline in RFP Section V to include "7.0 Alternative Proposal."
c. RFP Section V, New Subsection 7.0. In RFP Section V, immediately following
subsection 6.0 '(page 33) add the follow, ing subsection:
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"7.0 Alternative Proposal
If a proposer elects' to present an Alternative Proposal, the proposer shall
provide a response to all information requested in Attachment 8 of the
RFP."
d. RFP, New Attachment 8. Insert the Proposal Submittal Requirements for an
Alternative Proposal, which are presented in Attachment A hereto, in the RFP as
Attachment 8.
e. RFP, Attachment 4, Draft Franchise Agreement. If the City selects an
Alternative Proposal, the Franchise Agreement shall be amended to reflect the
Alternative Proposal. Modifications to the Franchise Agreement may include, but
are not limited to: description of disposal and composting services and
obligations; contractor's indemnification for Agency fees and disposal and
processing activities; disposal and composting capacity guarantees; per -ton
disposal and processing costs over the term of the Franchise Agreement;
contingency, arrangements in the event disposal or composting site are not
available; insurance requirements related to risks associated with disposal and
processing_ sites; City's right to select different disposal site or composting site;
etc.,
City of Petaluma RFP 2 RFP Amendment No. 1
FebrLta i 26, 2003.. Agenda Report Exhibit 1
C- Documenis and Set iii? gsy7iinglLocal ,'Seiiingsgemporarr7mernei Files lOL'KMAmendnienij.dor
3. Proposal Norms; RFID Attachment 5. Replace the proposal forms. provided in RFP
Attachment 5 with the proposal forms provided in Attachment B hereto. ,Note that the forms
now include a set of forms for the Alternative Proposal.
4. Route Schedules; RFP, Attachment 4, Draft Franchise Agreement, Section 9.1.B. In
Section, 9,13 of the .Draft Franchise Agreement, revise the third paragraph to read:
"Contractor may not change any Commercial Customer's regularly scheduled Collection
days without prior written approval from the City."
5. .Non- Discrimination,, RFP, Attachment 4, Draft .Franchise Agreement, Section 9.7.
Section 9.7 of the ,Draft Franchise Agreement shall be amended to read: ".....on account of
race, color, national origin ancestry, religion, gender, marital status, sexual orientation,
age..."
6. Franchise Fee, RFP; Attachment 4, Draft Franchise Agreement Section. 11.2. Replace
"12%" with ``13..22 %0." in the second line of'Section 11.2 of the Draft Franchise Agreement.
7. Collection from City. Facilities, RFP, Attachment, 4, Draft.Fi-anchise Agreement, Section
5.7. Amend the first paragraph of Section 5.7 of the Draft :Franchise Agreement to read:
"Contractor shall Collect Solid Waste, Recyclable Materials, and Yard Trimmings from City
locations at the service levels 'identified in Exhibit B with the exception that the Collection
frequency of .downtown public litter containers and recycling cans stated in Exhibit B shall,
be modified so public titter and Recyclable. Materials Containers are Collected up to three,
times per day, six days per week.. Collection from City Facilities shall occur at least once per
week or more frequently as requested by the City: Contractor shall provide and maintain
Collection Containers for the City's use,,., with the exception' of .public litter and public
recycling cans that shall be provided and maintained by the City. The Contractor shall assign
one person and a pick -up thick (with a carrying capacity of at least 0.5 tons) to 'collect Solid
Waste.from downtown public litter containers six days per week."
Concourse Wash Down, RFP; Attachment 4, Draft Franchise Agreement, Exhibit J.
Amend the last: ;section of Exhibit J of the Draft Franchise Agreement to include the
following item in the bulleted list: "• Washing of the concourse (which is the paved
alleyway beginning, at the Keller Street parking garage and cuts diagonally across Kentucky
Street and through the Putnam Plaza and ends at Petal -wna Boulevard) the Fridaybefore the
Butter and Eggs Festival held the last Saturday:in April and the Saturday before: the Antiques
Fair Held the last Sunday in S'eptember."
9. Background Service Information, "Walk -In" List,. RFP, Attachment 1. Insert
Attachment C hereto., which provides a list of "Wall { -In" customers, into, the RFP as RFP
Attachment 1 C.
10.. Revised RFP Schedule: The, following modifications to the RFP are required:
a. RFP .Announcement (page immediately, foll "owing: RFP cover): Amend the
first sentence of the last paragraph of the RFP Am- iouncenient to. read: "All
proposals must be received by 2:00 p.m. on April 30, 2003:
City o RFP 3 RFP Amendment No. 1
Febrtica��1 2003 Agenda Report Exhibit I
C:Oocumenisunil dgtLocnl Servings, 7emporar)+I nrernei , Files IOLIOSGlmendinenr_1;doc
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b. RFP, 'Table 1: Replace Table 1 of the REP with revised Table 1, which is
Attachment D hereto. Please note that the proposal submittal deadline has been
changed to April 30 2003 and two City Council study sessions have been
included. These meetings will be public - meetings.
c. REP, Section IV, Step Three: Amend. the first line of the second full paragraph
of RFP Section IV, Step Three to read: "All proposals must be "received by 2:00
p.m. on April 30, 2003."
11. Customer Rates, RFP,' Attachment 2. Include 2003 customer rates, which are in
Attachment E hereto, in UP Attachment 2.
12. Vehicle Impact Fee, RFP, Attachment 4, Draft. Franchise Agreement, Section 11.3.
Amend Section 11.3 of the Draft Franchise Agreement to read: "Contractor shall pay a
Vehicle Impact Fee to the City each month equal to $1.00 per service address (account) that
receives for Collection services provided by Contractor. The Vehicle Impact Fee shall be
adjusted annually in the same manner as Liquidated Damages are adjusted, in accordance
with Section 15.5.C."
13. Roll -Off Rates, REP, Attachment 2. Include the following rate information in RFP
Attachment 2:
Roll -Off Rates as of January 1, 2002
Roll -Off
Per Pull
20 Cubic ,Yards
$
125.70
+ $50.00/ ton disposal charge
20 Cubic Yards -COD
$
120.70
+ $50.001 ton disposal charge
30 Cubic Yards
$
151.75
+ $50.001 ton disposal charge
40 Cubic Yards
$
151.75
+ $50.001 ton disposal charge
15 Cubic Yards,'(Sludge)
$
13.9.20
+ $4865/ ton disposal charge
Per Yard
Roll -Off Compactor
Per Pull
Solid Waste
$10.60
+ $48.65/ ton disposal charge
Medical Waste
$14.30
+ $4$_65/ ton disposal charge
Demurrage
A demurrage fee is charged when a customer uses a- temporary debris box
for.more than 7 days. The-fees are as follows:
$66.66 per week
$33.33 per, day
14. E- Scrap, RFP, Attachment 4, Draft Franchise Agreement. Revise the definition of E-
® Scrap Items in Article 1 (page 6) of the -Draft Franchise Agreement to read: " "E -Scrap
Items" means discarded electronic equipment that does not,contain cathode ray tubes (CRTs)
City of Petaluma RFP 4 RFP Amendment No. 1
Febrbiaty 26, 2003 Agenda Report Exhibit 1
C.- Wocumems r`oirl SeningsoiinglLocal Sett ngslTemporwy 6nernel FileAOLK28Ulmendmenr_l:doc
such as, but not limited to, television sets, computer monitors, central processing units
(CPUs)..." Revise the third *sentence of Section 5.4.B of the Draft Franchise .Agreement to
read: "Contractor may reject: E -Scrap Items, liquids or sludges, cement, dirt...."
15. Adjustment to Contractor's Compensation, RFP, Attachment' 4, - Draft. Franchise
Agreement, Section 4.5.D. Section 4.5.D of Franchise Agreement shall. be amended to
read:. "If the City directs a change in scope or Designated Disposal, Location, Designated
Recyclable Materials Processing Site, or Designated. Composting Site, Contractor may be
entitled to an adjustment in its compensation in accordance with Section,12.'T"
16;, Single Family Premises Recycling Cart Size, RFP, Attachment 4, Draft Franchise
Agreement, Section, 5.2:2: The third line of Section 5.2.2 of the Draft Franchise, Aueement
shall be amended by replacing "..,.with a 20 -, 35-,,64-, or 96- gallon.,.:." with ". ".:with a 35 -,
-64 or 96-gallon..."
17. Multi- family Premises and Commercial Premises Cart Sizes, RFP Attachment 4, Draft
Fran chise,Agreement, Sections 5.2.4 and 5.2:5. References to "20 - "' shall be deleted where
it appears in Sections 5.2.4 and 5.2.5 of the Draft Franchise Agreement.
18. Commercial; Premises Yard Trimming Cart Size, RFP, Attachment 4, Draft Franchise
Agreement;.:Section 5.3.A. Delete "35," from the third line, of Section 5.3.A of the Draft
Franchise Agreement.
19. Used Motor Oil, RFP, Attachment 4, Draft Franchise Agreement, Section 5.6. The last .
sentence of the first =,paragraph :of . S'ection .5.6 of the Draft Franchise Agreement shall be
amended to read: "Contractor shall not be required to Collect more than one gallon of used
motor oil per individual dwelling unit per week."
20. General Requirements, RFP, Attachment 4, Draft Franchise Agreement, 'Section 8.1.
Amend Section 8.1 of the Draft Franchise Agreement to add the following sentence at the
end of the section: "If the City exercises its right to revise the street sweeping washing
schedule or frequency, the change shall be made in accordance with the procedures in
Section 4.5, which may result in an adjustment to Contractor's Compensation, if warranted
bythe change in scope."
21. Cart Requirements, RFP, Attachment 4, Draft Franchise Agreement, Section 9.4A. The
last sentence of S`ect'ion 9.4.A of the Draft Franchise Agreement shall be amended to read:
"All Containers :shall prominently display the Contractor's name; Carts shall. have
Contractor's name:molded, hot stamped, or displayed using an adhesive label.."
22. Liquidated Damages, RFP; Attachment 4, Draft Franchise Agreement, Exhibit D.
Liquidated damage No. 20 in Exhibit D of the.Draft Franchise Agreement shall be revised as
follows: ieplace "total residential stops" with "total residential lifts."
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23. Street Sweeping and Washing Requirements, RFP, Attachment 4, Draft 'Franchise
Agreement, Section 8'A.. Amend Section 8.1 of the-Draft Franchise Agreement to add the •
following sentence at the end of the section: "The Contractor shall be responsible for
City ofPetalunzd RFP 5 RFP . n endtnent No. I
Februa77z26, 2003 Agenda Report Exhibit I
C:Oocumenis aml SeiiingslpiiiglLDeal ;SeamgslT&iij�or(lrr,/n{ei;net FileslOLK ?8l4)7ieniUnent_l.doc
obtaining : all permits necessary for street sweeping and washing services required by the
Franchise Agreement, and shall, assume liability for, any pollution issues that may result from
washing or spills upon City streets, including issues, related to fuel, engine, transmission oil,
drive -train oil and hydraulic fluids., The Contractor shall provide a Best Management Plan
(BMP) for pollution prevention and,control."
24. RFP, Section III, Street Sweeping. Insert the following into the RFP as RFP Attachment
1D:
Attachment 1 D
Mileage Data for the City Streets
TyMe of 'Street Centerline Street Mileage
Local (residential and commercial) 104.00
Arterials 27.93
Collections 26.74
Downtown district (as delineated on street sweeping 1.22
map)
25. 2002 Tonnage Information, RFP, Attachment 1. Insert the following into the RFP as RFP
Attachment 1 E:
Attachment lE
Tonnage hifonnation for the City of Petaluma
2002 Tomlage Information Reported by Sonoma County
Hauler
Solid Waste
Yard
Debris
Compacted Loads
(Packer Truck Loads)
Debris Boxes
Empire, Waste Management
33,067
5,794
7,970
Rohiiert Park Disposal
75
134
31
Industrial Carting
198
.2
Total
33,142
6,126
8,003
* Note that the County data includes tonnage handled at County facilities. 'The data
provided above is based on drivers' verbal identification of'the origin of solid waste,
which may introduce some inaccuracies.
2002 Tomlage Information Reported by Empire Waste Management
Commercial.sold waste
17,184 tons
Residential solid waste
16,189 tons
Franchise debris box
5,523 tons
Total solid waste
38,896 tons
City of Petaluma RFP 6 RFP Amendment No. 1
Februa7) 26 2003 Agenda Report Exhibit I
C0ocuments and SetiingsW (iiiglLocriPSe(tingslTemporni7 Internet Files OLK28 U mendnienr_LBgc
Yard waste 6,221 tons •
26. Annual, Clean -Up Tonnage Information, RFP, Attachment 1. Insert the following
information into thei RFP as RFP Attachment IF:
Attachment IF
Tonnage Information for the Annual Clean -Up Pro grain
The existing hauler reported- that 350 tons and 440: tons of solid waste were collected
during the annual clean -ups in 2001 and 2002, respectively. Additionalinformationon
the annual clean =up program is provided in the table below.
Number of Debris Boxes'
Material Type
2001
2002
Solid waste
182
118
Cardboard
2
9
Metal
32
45
Tires
7
4
White goods
34
15
Wood boxes
20
15
Yard waste
40
27
CRTs
5
Toilets
1
Total
323
233
*Average box size of 20 to 30 cubic yards.
27. Current Service Data, .RFP, Section .I1, page. 7. Amend RFP, Section Il, "Cui`rent.Service
Data" by inserting the following sentence after the first sentence: "Additional tonnage and
account ;infoimation is provided in Attachment 1."
28. Food Scrap, Definition, RFP, Attachment 4, Draft Franchise Agreement, Article 1.
Amend `the Food Scrap definition `in Article 1 of the Draft Franchise. Ab eenient to read:
"Food Scraps" means food scraps such as' those: Discarded Organic Materials• that will
decompose an&.or putrefy including (1) all kitchen and table food waste, and animal or
vegetable waste that attends or results from the :storage,'preparation, cooking or handling of
food stuffs, and (ii) paper waste contaminated with Food Scraps. Food Scraps is a subset of
Organic Materials.
Replace the term "Food Waste" in all places it appears in the Draft Franchise Agreement
with "Food Scraps."
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City ofPetalunia RFP' 7 RFP AniLmdnient No. I
February 26, 2003 Agenda Repoet.Exhibit 1
ClDocnmenrs and SeuingslAinR Local Seuings7einporej l iierne 'FileslOLh'BGlmerxlmenr_l , rloc,
29: Mufti- Family Definition, RFP Attachment 4, Draft Franchise Agreement, Article 1.
Delete "transient" from the third line of the Multi- Family definition in Article 1 of the Draft
• Franchise Agreement.
30-S ingle-FAmily Definition,. Agreement, Article 1. Amend the definition of
Single Family in Article l of the Draft Franchise Agreement to read: " "Single- Family"
means, notwithstanding any contrary definition in the City's Municipal Code, any detached
or attached house or residence designed or used for occupancy by one family, provided that
Collection service feasibly can be, and is, provided to such Premises as an independent unit,
and the owner or occupant of such independent unit is 'billed directly for the Collection
service."
31. Right to Commercial Recyclables and Organic Materials', RFP, Attachment 4, Draft
Franchise Agreement, Sections 4.1 and 4.2. Amend Section 4.2.E of the Draft Franchise
Agreement to read 'as; follows: "Commodities: Source Separated. Recyclable Materials,
Yard Trimmings, and Specialty Recyclable Materials generated by Commercial businesses,
including City facilities; wi ice GeneraPerson co company) through a private
arran gement with the Generator compensated for the materials
Collected; provided however, that the Owner or Occupant of such Commercial business shall
be required to subscribe to and pay for the basic level of Recyclable Materials Collection
service provided by Contractor."
32. Change in Scope, REP, Attachment 4, Draft Franchise. Agreement, Section 4.5.B.7.
• Amend the Draft Franchise Agreement by adding the following to the end of the first
paragraph that follows Item 7 in Section 4.5.B: "If the City chooses not to negotiate with the
Contractor,< then the City waives its right to permit Persons other than the Contractor to
provide the additional services."
33. Multi -Plex and Multi =Fa mil ' y Service Definitions Attachment 4, Draft Franchise
Agreement, Article 1. Amend the Multi- Family and Multi -Plex definitions in Article 1 of
the Draft Franchise Agreement to read as follows:
""Multi- Family" means any Residential Premises; other than a Single- Family or Multi -
Plex Premises, with two or more units used for Residential purposes (regardless of
whether residence therein is temporary or permanent) which receive centralized
Collection service for all units on the Premises which are billed to one Customer at one
address. Multi- Family Premises includes yacht harbors and marinas where residents live
aboard boats. Multi- Family Premises include condominiums, townhouse complexes,
mobile home parks, :and cooperative apartments with two or more units that receive
centralized Collection service for all units on the Premises that are billed to one Customer
at one address."
"Multi -flex" means any Residential Premises, other than a Single- Family and Multi -
Family Premises, with two to more dwelling units used for Residential purposes
(regardless of whether residence therein is temporary or permanent) which receive
® individual Cart Collection services. Multi -Plex Premises include condominiums,
townhouse complexes, mobile home panes, and cooperative apartments with two or more
City of Petaluin PF_p 8 RFP Amendment No. 1
February 26, 2003 Agenda Report Exhibit 1
E IDonrmenlsnmd S euuigs�itnglLocnl lSeiriiigsbTemparirry huerne� FileslDLti ?31�bnenrlmenr l:doc
units that receive individual Cart .Collection service and that are billed to one Customer at
one, address or to each individual unit." •
34. Multi -Plex Service. Requirements, Attachment 4, Draft Franchise Agreement, Section
5.1 Amend Section 5.3 of the Draft Franchise Agreement to read as follows: ",Contractor
shall rov de Yard Trimming Collection service :to Multi -flex Premises in the p ,� same manner._
as described in Section 5.3.2 for 'Single- Family Premises, with the exception that Yard
Trimming Collection services shall not be provided to Multi -flex condominium and
townhouse complexes unless the Owners or Occupants of such. Premises request Yard
Trimming Collection service and pay an additional fee for such service."
35. Recyclable Materials RFP, Attachment 4', Draft Franchise Agreement, Section 5.2.1.
Amend the .last paragraph of Section 5.2.1 of the Draft Franchise Agreement to read: "In
accordance with Section 4,5, the City may request; Contractor to modify its scope of ,service
to include Collection of additional types of Recyclable Materials .beyond those materials
defined in Article 1. If the City requests Collection .o of additional Recyclable M, atenals, the
Contractor :shall not receive additional compensation for Collection service if the Recyclable
Materials are placed by Generator . in the Recyclable Materials Container. .An adj.ust mnt to
Contractor's Compensation maybe made for changes.' n Processing costs in accordance with
Sections 4.5 and 12:7."
36. Abandoned Waste Collection, RYP, Attachment 4, 'Draft Franchise, Agreement, Section
5.9.' Amend the first sentence of the second paragraph of Section 5.,9 of the Draft Franchise
Agreement to read: "Contractor shall Collect Solid Waste and Bulky Iteilis abandoned by •
Generators on public property in the City upon direction from the City."
37. Adjustment to liquidated ;Damages, .RFP, Attachment 4, Draft Franchise Agreement,
Section 15.5.0. Amend the formula following the second paragraph in Section 15.5.0 of the
Draft Franchise Agreement to read: "Adjusted Liquidated Damage Amount'— Then - current
Liquidated. Damage Amount x [1 + 0.75 x (most current CPI -U /previous:. 12 -month CPI -U -
1`)V' Amend the last line of the example provided in Section 15.5.0 to read: "Adj.usted
Liquidated Damage Amount— $1.50.00 x [ 1 +0.75 x (1 - 1)] = $151.47"
38. ,Liqu- idated Damages, RFP, Attachment. 4, .Draft .Franchise Agreement,_ Exhibit D.
Amend Liquidated ,Damage Nos. 17, 18, 19, and 20 in Exhibit D of the Draft Franchise
Agreement'to read as follows:
17.
30- Second Call Hold Time. Failure to answer
$2 per call for each call
90 percent of calls received during office hours
not answered_ in
within 30 , seconds nds
accordance with the
standard
18.. 1
3- Minute Call Hold Time. Failure to answer
$2 per call for each call
100 percent of calls received during - office
not answered in
hours within 3 minutes
accordance with the
standard`
•
City ofPetalumo.RF_P 9 RFP. 1
Februa7)) 26, 2003 Age77da Report ExhibR l
C:IDocuwedis:and Sediiiasli7cinplLonid Seiin�, orm ), hil riie FileslQLl ?SUfinerulnient_l.doc
•
•
19.
After lours Call Returns. Failure to return
$2 per call not returned in
100 percent of calls received on Contractor's
accordance. with the
answering machine by 5:00 p.m. of the
standard
Business Day following receipt of the
Complaint
20.
Complaint Level. Failure to .maintain
$2 per Complaint for
Complaint level below 0.005% where the
each Complaint above
percent is calculated equal to the number of
the 0..005 % threshold
complaints divided by the total service
opportunities (the total residential stops ,and
commercial lifts performed in the reporting
period)
City ofPetalunza,.RFP 0
February 26, 2003
C: (Documents ( tilt / Settings WcinglLocal Temporm7 Internet Files IOLK " menthnen t_ 1. (Joe
RFP Amendivent No. 1
Agenda Report Exhibit I
Attachment A •
Prop "osal Submittal Requirements for an Alternative Proposal
1. Technical' Proposal for Collection Services, Environmental Impacts and
Subcontracting Arrangements
Proposers shall provide technical information requested in RFP, Section V, Subsections
2.1 2.2, 2.3, 2.9, and.2.11 describing the collection methods environmental impacts, and
subcontracting arrangements for the Alternative Proposal. If services are the same as that
proposed for the Basic Proposal, the, contractor need`not to repeat'the information but can
refer to the appropriate sections of the proposal.
For the Alternative Proposal, proposers may pro pose to use any type of collection
vehicle; however, proposers shall,keep in mind the City's desire tomiiiin ize impact to
the City streets. Standard collection or co- collection are acceptable, as well as alternative
fuel vehicles.
Disposal Site Proposal
If proposing use a disposal site.other than the Central. Landfill, proposers are to
provide the following information for the proposed disposal site:
A. General Site : Information. Describe the disposal . site location, owner, and operator:
Provide a description of the landfill liner design and environmental control systems
for 'leachate, ,landfill gas, and groundwater. Document that the landfill design and
operations are in compliance with all applicable federal, state, and, local regulations,
iilcliiding, but not limited to, RCRA "Subtitle D requirements.
B. 'Permits and Regulatory Compliance. Dociment compliance with all ,applicable
local; state; -and federal laws and regulations by:
1) Providing a copy of the primary permits associated with site operations
Statei of California Solid Waste Facility Permit).
2) Providing a copy of and description of any notices .of violation and /or
enforcement actions or orders against the site during the past five years and
the status of each.
C. Permitted Capacity. State the permitted. and remaining capacity of site. Provide a
written comrnitrnent guaranteeing capacity (on a daily basis and. annual basis) for the
solid.waste collected under the Agreement throughout the term of the Agreement,. and
describe the proposer's abil tyto commit to provide all disposal capacity needed over
the-term of the Agreement. If the disposal capacity guaranteed, to t1jeL City relies on
an expansion -of the landfill describe the dxpansion plans, additional capacity to be
constricted schedule for expansion, and permitting status of the expansion plan.
City of Petaluma RFP Attachnient.A, Page 1 RFP Amendment No.1
February 26, 2003' Agenda Report Exhibit 7
C:IGocumee+s +uul Seriii +gs�.ingilorid +ingslTeni� arnr+ ln+e+'ne+ rilesl�Ln ?3 Imenrin+enr_l.doc
D. Current Waste Volumes. Identify the current daily waste disposal quantities
excluding t he City's' waste stream. If contracts are in place with jurisdictions and /or
•
private entities for the disposal of waste at the disposal site, identify each contractual
arrangement, the duration of the contract, the landfill capacity guarantees, the cost per
ton including fees and taxes, and the daily or annual volume handled.
E. Import:Restrictions ,or Fees., List any import restrictions taxes, or fees that will be
applicable to`the receipt of the City's waste stream. Discuss the ability of the host
jurisdiction or state to increase or levy taxes host fees, or other fees. If there is an
import restriction on accepting refuse from outside of the local jurisdiction, describe
the process to have the import restriction waived.
F. Assurances. Provide a written commitment to indernify °the City against all events
in connection with or related to, the provision of disposal services.
Discuss the financial mechanisms that are in place this time to effectively
indemnify site users.
G. 'Transfer Station. If use of a transfer station is proposed in conjunction with the
proposed disposal site, proposer shall provide the same type of information requested
in Items A through B of this Section 2.
3. Composting Proposal
• If proposing to use a composting site other than the Central Landfill composting site,
proposers are to provide the following information for the proposed composting site:
A. General Sitec Information. Name and description of facilities where organic
materials will be:proce'ssed,, proof of permitted,capacity, gross processing fee per ton,
anticipated revenue /costper ton, method of future fee adjustments, tonnage
commitment for the term of the Agreement and method of tracking tonnage for the
City if the facility receives tonnage from other jurisdictions. Note that the use of
organic materials for transformation or alternative daily cover shall not be allowed
under the Agreement.
B.' Permits and Regulatory Compliance. Document compliance with all applicable
local, state, and. federal laws and regulations by:
1) , Providing a copy of the primary permits associated with site operations (i.e. ,
State of California Solid Waste Facility Permit).
2) Providing' a copy of and, description of any notices of violation and /or
enforcement actions or orders against the,site during the past five years, and
the status of each.
C. Permitted Capacity: State the permitted capacity of site. Provide a written
coinmitiiierit guaranteeing capacity ,(on, a daily basis and annual basis) for the yard
• trimmings collected under the Agreement throughout the term of the Agreement, and
City of Petaluma RFP Attachment A, Page 2 RFP Amendment No. 1
Februa7y 26, 2003 Agenda Report Exhibit 1
C: Oocumemspri rlSeno�gsWc iii glLocolSeiiirtgs ,ITempornrj,Duterne( FileslOLk281Amendmenr_ ]aloe
describe the proposer's ability to commit to provide all the composting capacity
needed over the term of the Agreement.
4.
D. Current Waste Volumes. Identify the current daily volume of organics accepted at
the composting site for composting purposes (excluding the City's waste stream). If
contracts are in place with.junsd ctions and /or private entities for the composting of
organic materials' at the composting site, identify each contractual arrangement, the
duration of the contract„ the daily and long-term capacity guarantees,, the cost per.. ton
including fees and taxes, and the , daily or annual volume handled.
E. Import Restrictions or Fees. List any-'import restrictions, taxes, or fees that will be
applicable to the receipt ofthe City's waste stream. Discuss the ability of 'the host
jurisdiction or state to increase or levy taxes, host; fees, or other fees. If there is. an
import restriction on.accepting refuse from outside the local jurisdiction, describe the
process to waive the import restriction.
F. Assurances.: Provide a written commitment to indemnify the City against all events
in connection with or related to the contractor's, provision of composting services.
Discuss the financial mechanisms that are now in place to effectively indemnify site
users.
G. Marketing. Each proposer shall describe its organic materials marketing plan
including_ the following infonnation:
•
1) - .Describe the marketing °methods and approach (e.g., long -term contracts), types of
products to be produced from the organic materials ( specifically °wlio materials
will be sold to),.targeted primary and contingent markets, pricing policy and
assumed value for each product produced from the organic materials (supported
by average monthly prices bylype of material over the past - 12.1nonths)..
2) Describe�how company will handle fluctuations in quantity and composition of
organic materials.
3) Describe how company will respond to severe market demand and pricing
fluctuations, which should 'address emergency storage of organic materials.
4) Plan for returning compost product to the City;, its residents, or its businesses, if
the proposer wants to provide such service. Such plan shall include a description
of the volume of compost product to be.made available and'how the material will
be transported to the City and distributed.
H. Transfer.Station. If use of a transfer station is proposed in conjLUlction with the
proposed composting site, the:proposer shall provide the 'sarne type of infonnation
requested in Items A through E of this Section 3.
Cost Proposal
Proposer must complete a set of the proposal forms in RFP Attachment 546f the
Alternative Proposal. Forms 1 through 4 must be-completed to document the proposer's t
City of Petal aria RFP Attachment A, Page 3 RFP Amen'e nient No: I
Febr uary 26, 2003 Age7.da Report E, hiUit 1
C. WOO merits nnd'SeBingsW i119lLocv1 Senings,ITemportny Internet FileAOLti281Amemi netn_1.dor
assumptions (and their basis) for its annual costs. The information and operating
statistics on Forms 1 through 4 will,be evaluated to determine the reasonableness of the
proposer's compensation requirement and will'serve as a baseline for future adjustments
to contractor's compensation. Forms 5 through 7 must be completed to document the
proposer's annual estimated costs. Forms 8 and 9 must be completed if proposing an
alternative disposal site or alternative processing site.
If the Alternative Proposal.,involves the use of an alternative. disposal site, the cost
proposal shall include all fees that the contractor shall pay ; the Agency related to the
City's obligations to the Agency: Such fees shall' be $3.50 per, ton. for program costs and
$3.00 per ton to cover,disposal site closure, post - closure, and lealc funds.
If the Alternative Proposal does not use an alternative disposal site, the Alternative Cost
Proposals shall reflect the City - directed use of the'S'onoma County Central Landfill at
500 Meacham Road, Petaluma, for the disposal of solid waste_ . Cost proposals shall
reflect a solid waste disposal fee of $50.00 per ton.
If the Alternative Proposal does not use an alternative cornpo,sting site, the Alternative
Cost Proposals shall reflect the City - directed use of the Sonoma County Central Landfill
at 500 Meacham Road, in-Petaluma, for tipping of yard trimmings. Cost proposals shall
reflect a yard trimming tipping fee of $29.00 per ton.
The Alternative Cost Proposal shall reflect depreciation of equipment over a 10 -year
• period.
•
City of Petaluma RFP Attachment A, Page 4 RFP Amendment No. 1
Febmary.26, 2003 Agenda Report Exhibit 1
C:6ocuments Internet FilesIOLK3ELlmenrLneni_7.doc
Form 1 Standard Collection
General Proposal information Scenario I - Proposer Selected Vehicles .❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑ •
1. Residential solid waste
2. Residential recyclable materials
3. Residential yard trimmings
1. Residential solid waste
2. Residential, recyclable. materials
3. Residential yard trimmings
4. Commercial solid waste
5. Commercial recyclable materials
6. Commercial yard trimmings
1. Street sweeping vehicle(s)
s
t
"If additional space its needed to provide requested information, please attach separate 8 1 /2:in. x 11 in. sheets of
paper containing the information _ city of Petaluma, Page'1 of 38;
Form 1 - Standard Collection
General Proposal Information Scenario 1 - Proposer Selected Vehicles ❑
• Proposer Name Scenario 2 - Alternative Fuel Vehicles
Cont`amer i Amu: acturer'andtSpecif cations
1. Residential solid waste
2. Residential recyclable materials
3. Residential yard trimmings
4. Commercial solid waste
5. Commercial recyclable materials '
6. Commercial yard trimmings
s q
E Recyclable Materials Processing and�Handling
• 1. Name of processing site
2. Owner's Name
3. Operator's Name
4. Address of processing site,
S. Hauling method (e.g. direct haul, transfer haul)
6. Address of transfer 'location. (if applicable)
F�SupportFac><lihes� N F , t
gz-
1. Address of collection vehicle parking, maintenance,
washing, and route staff parking;facilities
2. Address of administrative office
3. Address of billing office
4. Address of customer service office
*If additional space is needed to provide requested information, please attach separate 8 112 in. x 11 in. sheets of
paper containing the information city of Petaluma Page 2 of 38
❑ ❑
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Form 3 - Standard Collection
Proposed Labor Requirements
Proposer Name:.
Scenario l - Proposer Selected Vehicles ❑
Scenario 2 - Alternative= Fuel'Vehicles
�j
Route Personnel (include casual7permanentpool) ' "k ProposedF�E
Residential Solid Waste
Residential Materials
.Residential Yard Trimmings
Commercial Solid Waste.
Commercial Recyclable Materials
Commercial Yard Trimmings
Debris Box
Street Sweeping
Subtotal'
CEO /COO
General Manager
Controller
Office Manager
Operations Manager
Operations /Route Supervisor
Dispatcher
Container: Distribution
Operations Clerk
Community Relations,,Manager
.Recycling /Public_ Ed. Coordinator
Customer Service:.Supervisor
Customer Service Representatives
Inside Sales
Billing and Collections Manager
Accounting Clerk
Receptionist
Safety Manager
Maintenance Supervisor
Shop Foreman
Yard' Personnel
Maintenance Personnel
Recycling Manager
Other:
Other:
Other:
Subtotal
Total
City of Petaluma, Page 5 of 38
Form 4 - :Standard Collection.
• Capital Requirements
Proposer Name:
•
0
Scenario 1 - Proposer Selected Vehicles ❑
Scenario ,2 - Alternative Fuel Vehicles ❑
Residential Solid Waste
Residential Recyclable Materials
Residential Yard Trimmings
Commercial Solid Waste
Commercial Recyclable. Materials
Commercial Yard Trimmings
Debris Box Solid. Waste
Other VeluCleS a Actual ` Spare: .Total Proposed $
Street Sweeping
Recyclable Materials Transfer Vehicles
Pickup Trucks
Container Distribution
Mobile Service Truck.
Containers Actual t Spare, Total Total Proposed $
Residential Solid Waste
Residential Recyclable Materials
Residential Yard Trimmings
Commercial Solid Waste
Commercial Recyclable Materials
Commercial Yard Trimmings
Debris Box Solid Waste
City Facilities
Other : Total Proposed $ ;
Offices -
Processing Site(s) - - -
Transfer Station. - - -
Corporation Yard /Maintenance - - -
Shop Equipment, - - -
Fueling`Equipment. - -
Computer and. Office Equipment - - -
Start-up Capital - - -
Total
City of Petaluma, Page 5 of 37
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Form 6 - atandard Collection
Collection Cost Proposal
Proposer Name:
SUMMARY (Total Costs from Forms 6A - 6G, 61, 6J)
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension / Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
• Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
r�
Other Costs
Liability & Property Damage Insurance
Darnage.Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - Vehicle Related Supplies
Non - Vehicle Related''Taxes & Licenses
Training & Safety: Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
Scenario I - Proposer Selected Vehicles ❑
Scenario 2 - Alternative Fuel Vehicles ❑
Proposed
Proposed
Cost
Cost
Rate Period .I
Rate Period 2
$0 $0
$0 $
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City of Petaluma, Page 8 of 38
Collection Cost Proposal.
Proposer Name:
SUMMARY (Total Costs from Forms 6A - 6G, 6I, 6J)
Direct>Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs Labor, Vehicle & Other Costs
From General and Administrative (6IC)
From Vehicle Maintenance (6L)
From Container Maintenance. (6M)
Total Allocated Costs - Labor.; Vehicle & Other Costs
Allocated Costs - .Depreciation
From.General , and.Administrative (6K)
From. Veh Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs:- Depreciation
Total Annual Cost of Operations
Profit (Enter % Operating Ratio; i.e. 95 %):
Pass - Through Costs
Disposal Cost
Yard Trimmings Tip Fees
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Lease and Procurement; Costs
From,General and Administrative (6IC)
From Vehicle Maintenance;(6L)
From Container Maintenance (6M)
Total Aliocated.Lease and Procurement °Costs
Total Pass - Through Costs
Total Contractor Compensation
Proposed Proposed
Cost Cost
Rate Period 1 Rate.Period 2
$0 $0'
mn Nn
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
•
is
Form 6 - Standard Collection
Scenario 1 : Proposer Selected Vehicles ❑ •
Scenario 2 -- Alternative Fuel Vehicles
City'of Petaluma, Page 9 of 38
Form 6A Standard Collection
Detailed Collection Cost Proposal Information Scenario I - Proposer Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
RESIDENTIAL SOLID WASTE
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
• Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non-vehicle • Related Taxes & Licenses
Training & Safety Programs
Initial Public Education' & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed Proposed
Cost Cost
Qn
W�
$0 $0
$0 $0
•
City of Petaluma, Page 10 of 38
Form 6A Standard Collection
Detailed .Collection Cost Proposal Information Scenario 1 - Proposer Selected Vehicles
Proposer Name: Scenario 2 - Alternative F-uel'Vehicl`es ❑
RESIDENTIAL SOLID WASTE
C7
•
City of Petaluma Page 1`1 of 38
Proposed
Proposed
Cost
Cost
Rate Period 1
Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
$0
$0
Allocated Costs - Labor, Vehicle & Other Costs
From General;and',Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
$0
$0
Allocated Costs - Depreciation
From General and Administrative (6K)
_
From Vehicle-Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
$0
$0
Total Annual Cost of Operations
$0
$0
Profit (Enter % .Operating Ratio; i.e. 95 %)I
Pass-Through Costs
Disposal ost(@ $50.00 per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
$0
$.0
Allocated Lease and-Procurement Costs
From General and Administrative (6K)
_
From Vehicle Maintenance (6L)
From Container Maintenance (61x1)
_
Total. AllocatedLease and Procurement Costs
$0
$0
Total Pass- Through Costs
$0
$0
Total Contractor Compensation
C7
•
City of Petaluma Page 1`1 of 38
Form 613 - Standard Collection
Detailed Collection Cost Proposal Information Scenario 1 -- Proposer Selected Vehicles ❑
i ' Proposer Name Scenario 2 - Alternative Fuel Vehicles ❑
RESIDENTIAL RECYCLABLE MATERIALS'
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance& Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs $0 $0
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes —
Parts
• Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please' List)
Total Vehicle- Related Costs $0 $0
Net Recycling Processing Costs
Processing Costs _ - -__—
Material Processing Revenue
_...-----------
Total Net Recycling Processing Costs $0 $0
Other Costs
Liability & Property Damage Insurance
Damage Claims -
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes: &Licenses
Training &'Safety Programs
Initial Public Education & Outreach
Continuing' Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs $0 $0
17_�
City of Petaluma, Page 12 of 38
. „ Form 6B - Standard Collection
Detailed Collection Cost Proposal Information Scenario l - Proposer Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel-Vehicles ❑ •
RESIDENTIAL RECYCLABLE MATERIALS
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2'
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total.Direct Depreciation $0 $0
Allocated Costs - Labor; Vehicle•& Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs $0 $0
Allocated Costs - Depreciation
From General and Administrative (6K)
From Vehicle' Maintenance (6L)
.From Container Maintenance,(6M)
Total Allocated Costs - Depreciation $0 $0
Total Annual Cost of'Operations $0 $0.
Profit (Enter % Operating,Ratio; ie. 95 %):
Pass- Through. Costs
Disposal Cost(@ $50.00 Per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List),
Total Direct Lease Costs $0 $0 .
Allocated•Lease and Procurement Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Lease and Procurement Costs $0 $0
Total Pass-Through. Costs $0 $0
Total Contractor Compensation
•
City of,Petaluma, Page 13 of 38
Form 6C - Standard Collection
. Detailed Collection Cost Proposal Iliformation Scenario 1 - Proposer Selected Vehicles ❑
• Proposer Name' Scenario 2 - Alternative Fuel Vehicles ❑
RESIDENTIAL YARD TRIMMINGS
Proposed
Cost
Rate.Period 1
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
• Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education.& Outreach
Uniforms
Other (Please List)
Total Other Costs
•
Proposed
Cost
Rate Period 2
$0 $0
$0 $0
$0 $0
City of Petaluma, Page 14 of 38
Form 6C Standard Collection
Detailed Collection Cost Proposal Information Scenario l - .Proposer Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
RESIDENTIAL YARD TRIMMINGS
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct:Depreciation
Allocated Costs- Labor, Vehicle & Other Costs
From General and,Administrative (6K)
From Vehicle Maintenance (6L)
From' Container Maintenance (6M)
Total Allocated Costs- Labor, Vehicle & Other Costs
Allocated Costs - Depreciation
.From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs.- Depreciation
Total Annual Cost of Operations
Profit (Enter %° Operating Ratio; i.e. 95 %):
Pass- Through Costs.
Disposal Cost ( @ 350.00 per ton)
Yard Trimmings Tip.Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
AllocatedLeaseznd Procurement Costs
From General and Administrative (6IC) .
From Vehicle Wintenance.(6L)
From Container Maintenance (6M)
Total. Allocated Lease and Procurement Costs
Total Pass- Through Costs
Total Contractor Compensation
$6
$0
$0
$0
$0
$0
0
•
L`
City of Petaluma, Page 15 of 38
Form 61 Standard Collection
Collection Cost Proposal Information Scenario 1- Proposer Selected Vehicles ❑
. Delailed
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
COMMERCIAL SOLID WASTE
Labor - Related Costs (include regular &,pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle. Related Supplies
Non - vehicle Related Taxes & Licenses
Training &,Safety Programs
Initial Public Education &::Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed
Proposed
Cost
Cost
Rate Period 1
Rate Period 2
$0 $0
$0 $0
$0 $0
City of Petaluma, Page 16 of 38
_Form 6D - Standard Collection
p p Selected Vehicles El P
Pro Name: Scenario Cost Pro Proposal Information S scenario 2PAlternaSveeFuel Vehicles ❑
COMMERCIAL SOLID WASTE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period,2
Direct Depreciation
Container Depreciation
Route. Vehicle Depreciation _
Other Depreciation
Total Direct Depreciation $0 $0
Allocated Costs Labor, Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Mainfenance,(6L)
From Container Maintenanc.e(6M)
'Total Allocated Costs - Labor, Vehicle & Other Costs $0 $0
Allocated Costs - Depreciation
From General and Administrative (6K)
From Vehicle- Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation $0 $
Total.Annual Cost of Operations $0 $0 •
Profit (Enter % Operating 'Ratio; i:e. 95 %): %
Pass - Through Costs
Disposal• Cost (@ $50:00 per ton)
Yard Trimmings Tip Fee,(@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs.
Route Vehicles
Other (Please:List) ____.—
Total Direct Lease Costs $0 $0
Allocated Lease; -and, Procurement Costs
From General :and Administrative (6K)
From Vehicle Maintenance (6L)
From. Container` Maintenance (6lvl)
Total Allocated Leaseiand Procurement Costs $0 $0
Total Pass - Through Costs $0 $0
Total Contractor Compensation
•
City of Petaluma, Page 17 of 38
Form 6E Standard Collection
Detailed Collection Cost Proposal Information Scenario 1 -Proposer Selected Vehicles ❑
•'PrOpOSer Name' Scenario 2 - Alternative Fuel Vehicles El
COMMERCIAL RECYCLABLE MATERIALS
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance &Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes
P arts
• Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related, Supplies
Non - vehicle Related Taxes .&- Licenses
Training & Safety Programs.
Initial Public Education & Outreach
Continuing Public Education &, Outreach
Uniforms
Other (Please List),
Total Other Costs
F - 1
$0
$0
$0 $0
$0
City of Petaluma. Page 18 of 38
Form 6E - Standard Collection
Detailed Collection Cost Proposal Information Scenario 1 - Proposer Selected Vehicles ❑ •
Proposer Name: Scenario 2 - Altemative Fuel Vehicles ❑
COMMERCIAL•RECYCLABLE MATERIALS
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Direct Depreciation
Container Depreciation
RouteVehicle Depreciation
Other Depreciation _
Total Direct Depreciation $0 $0
Allocated Costs Labor; Vehicle.& Other Costs
From General and.Adniinistrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs $0 $0`
Allocated Costs.- Depreciation
From•General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation $0, $0
Total Annual Cost of Operations $0 $0 _ •
Profit (Enter % Operating Ratio; i.e. 95 %): %
Pass - Through Costs
Disposal Cost (@ $50.0 per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles _
Other, (Please List) _
Total Direct Lease Costs $0 $0
Allocated Lease and Procurement Costs
From General and. Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Lease and Procurement.Costs $0 $0
Total Pass - Through Costs $0 $0
Total Contractor Compensation
•
City of Petalpma, Page 19 of 38
Form 6F - Standard Collection.
Detailed Collection Cost Proposal Information Scenario 1 - Proposer Selected Vehicles ❑
• Name: Scenario 2 - Altern ative Fuel Vehicles El
COMMERCIAL YARD TRIMMINGS
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
• Supplies .(fluid, oil, etc.)
-Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone.
Non - vehicle Related Supplies
Non- vehicle =Related Taxes &.Licenses
Training & Safety.Programs '
Initial Public Education & Outreach'.
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed
Cost
Proposed
Cost
$0 $0
$0
$0
$0
City of Petaluma, Page 20 of 38
Form 6F - Standard Collection
Detailed Collection Cost Proposal Information Scenario I - Proposer Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles' ❑
COMMERCIAL YARD TRIMMINGS
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs, - Labor, Vehicle & Other Costs
From General and.Admmistrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle R Other Costs
Allocated Costs - Depreciation
From General, and Administrative (6K)
From Vehicle' Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
Total Annual Cost -of Operations
Profit (Enter % Operating Ratio i.e. 95 %):.
Pass- Through Costs
Disposal Cost (@ $50.;00 per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees.
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total.Direct Lease Costs
AllocatedLease and. Procurement Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M).
Total Allocated Lease and Procurement Costs
Total Pass - Through Costs
Total Contractor- Compensation
Proposed Proposed
Cost Cost
Rate Period 1 Rate: "Period 2
en en
$0 $0 .
$0
$o
'$o
$0
$0
$0
$0
$0
$0
$o
$0.
$0
$0
$0
0
0.
11
City of Petaluma, Page 21 of 38
Form 6G - Standard Collection
Detailed Collection Cost Proposal Information Scenario 1 - Proposer Selected Vehicles ❑
0 Proposer Flame: Scenario 2 - Alternative Fuel Vehicles ❑
DEBRIS BOX SOLID WASTE
Proposed
Cost
Rate Period I
Proposed
Cost
Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
40 Taxes & Licenses
Fines & Penalties
Other.(Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
l�J
$0
'DV
$0 $0
TI)
City of Petaluma, Page 22 of 38
Form 6G - Standard Collection
Detailed Collection Cost Proposal Information Scenario I - Proposer Selected Vehicles ❑
Proposer Name' Scenario 2 - Alternative Fuel Vehicles ❑
DEBRIS BOX SOLID WASTE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Direct Depreciation
Container, Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation $0 $0.
.Allocated.Costs Labor, Vehicle &.Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs $0 $0
Allocated Costs; - Depreciation
From General and Administrative (6K) _
From Vehicle -Maintenance (6L)
From Container Maintenance (6M) —_
Total Allocated Costs - Depreciation $0 $0
Total Annual Cost of.Operations $0 $0 •
Profit'(Enter % Operating;Ratio; i.e. 95 %):
Pass - Through Costs
Disposal Cost (@ $50.00 per ton)
Yard Trimmings Tip Fee (@ $29:00 per ton)
Regulatory Fees --
Interest Expense
Direct Lease Costs
Route Vehicles —
Other (Please List) _ - - --
Total Direct Lease Costs $0 $0
Allocated Lease and Procurement Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Lease and Procurement Costs $0 $0
Total. Pass - Through Costs $0 $0
Total Contractor Compensation
•
city of Petaluma, Page 23 of 38
Form 6H - Standard Collection
Detailed Collection Cost Proposal Information. Scenario I - Proposer Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
CITY FACILITIES (For informational purposes only. All
costs related to providing service to City Facilities shall be
included on Form 6A through 6G, where applicable.)
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages _
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance& Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs $0 $0
Vehicle - Related Costs (do not include depreciation)
Fuel _ —
• Tires &Tubes _ - - - — __
Parts
Supplies (fluid, oil, etc.) .
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs $0 $0
Net Recycling Processing Costs
Processing Costs _
Material Processing Revenue
Total Net Recycling Processing Costs $0 $0
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance _
Rent
Utilities
Telephone-
Non-vehicle Related Supplies
Non - vehicle Related Taxes- & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs $0 $0
City of Petaluma, Page 24 of 38
Form 6H - Standard Collection
Detailed Collection Cost- Information Scenario 1 _ Proposer selected Vehicles
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
CITY FACILITIES (For informational purposes only. All
costs related to providing service to :City Facilities shall be
included on Form 6A`through 6G, where applicable.)
Direct Depreciation
Container. D epreciation
Route Vehicle. Depreciation
Other Depreciation
Total. Direct Depreciation
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative.,(6K)
From Vehicle:Maintenance,(6L)
From Container Maintenance (6M)
Total Allocated Costs Labor, Vehicle & Other Costs
Allocated Costs - Depreciation
From General and,Administrative (6K)
From'Vehicle Maintenance (6L)
From Container Maintenance -(6M)
Total Allocated. Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter % Operating Ratio -i.e. 95 %):
Pass- Through Costs
Disposal Cost ( @'$ 50.00 per ton)
Yard'Trimmings'Tip Fee ((acy $29.00 per ton)
Regulatory Fees
lnterestExpense,
Direct Lease Costs
Route Vehicles -
Other (Please List)
Total Direct Lease Costs
Allocated.Lease and Procurement Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance;(6M)
Total Allocated Lease and Procurement Costs
Total Pass - Through Costs
Total Contractor Compensation
Proposed
Cost
Rate Period 1
$0
Proposed
Cost
Rate Period
$0
$0 $0
•
$0 $0 ••
$0 $0
$0 $0
$0 $0
$0 $0
City of Petaluma, Page 25 of 38
Form 61 - Standard Collection
Detailed Collection Cost Proposal Information Scenario I - Proposer Selected vehicles ❑
•Proposer Name: Scenario 2 - Alternative:Fue1 Vehicles ❑
ANNUAL DROP -OFF
Proposed Proposed
Cost Cost
Rate Period I Rate Period 2
Labor-Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims.
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
• Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment. Insurance
Rent.
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training &- SafetyPrdgrams
Initial Public Education &'Outreach
Continuing Public Education & .Outreach
Uniforms
Other (Please List)
Total Other Costs
$0 $
'$o $0
$0 $0
City of Petaluma, Page 26 of 38
Form 61 - Standard Collection
Detailed, Collection Cost Proposal Information Scenario I - Proposer Selected Vehicles, �
Proposer Name Scenario 2 - Alternative Fuel Vehicles ❑
ANNUAL DROP' -OFF
Direct Depreciation .
Container Depreciation
Route Vehicle. Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs — Labor, Vehicle ,& Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs -. Depreciation
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container I Maintenance (61x1)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit ( Enter %,Operating Ratio; i.e. 95 %°):
Pass - Through Costs
Disposal Cost (@ $50.00 per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please'List)
Total Direct LeaseCosts
Allocated Lease and Procurement Costs
From General and Administrative (6K)
From Vehicle;Maintenance (6L;)
From Container Maintenance - (6M)
Total Allocated -Lease and Procurement Costs
Total Pass- Through Costs
Total Contractor C6mpensation.
Proposed Proposed
Cost Cost
Rate Period I Rate Period 2
$0 $0
$0 $0
r 1
J
$0 50
$0
•
City of Petaluma, Page,27 of 38
$0'
$0
•
City of Petaluma, Page,27 of 38
Form 6J - Standard Collection
Detailed C ollection Cost Proposal Information Scenario 1 - Proposer Selected Vehicles El
� 'Proposer Name: Scenario 1.- Alternative -Fuel Vehicles ❑
STREET SWEEPING
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & "pool "personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits _
Payroll Taxes
Other (Please List)
Total Labor Related -Costs $0 $0
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes —
Parts
Supplies (fluid, oil, etc.) — - -- -
Taxes & Licenses
Fines & Penalties --
Other (Please List) — - -- - --
Total Vehicle - Related Costs $0 $0
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs $0 $0
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non- vehicle RelatedSupplies
Non - vehicle Relate6Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing;Public Education; & Outreach
Uniforms
Other (Please List)
Total Other Costs
•
City of Petaluma, Page 28 of 38
Form 6J - Standard Collection
Detailed Collection Cost Proposal information
Scenario 1 - Selected Vehicles Q
Proposer Name:
Scenario 2 - Alternative Fuel Vehicles ❑
STREET SWEEPING
Proposed
Proposed
Cost
Cost
Rate Period 1
'Rate Period 2
Direct Depreciation
Container .Depreciation
Route Vehicle.Depreciation
Other Depreciation
Total Direct Depreciation
$0
$0
Allocated Costs - Labor;.Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor,`Vehicle & Other Costs
$0
$0
Allocated :Costs- Depreciation
From General arid,Administrative, (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
$0
,$,0
Total Annual Cost of Operations
$0
$0
•
Profit (Enter %.Operating Ratio; i.e. 95 %); %
Pass- Through'.Costs
Disposal Cost (@ $50.00 "per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory.Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct LeaseCosts
$0
$0
Allocated Lease and,Procurement Costs
From : General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Lease and Procurement Costs
$0
$0
Total Pass - Through Costs
$0
$0
Total Contractor Compensation
City of Petaluma', Page 29 of 38
Other Costs
Liability & Property Damage. Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Customer Satisfaction Survey
Other (Please List)
Total Other Costs
Total Labor, Vehicle, and Other Costs
Lease and Procurement Costs
Lease Costs
Procurement Costs
Other (Please List)
Total Lease and Procurement Costs.
Depreciation (non -route specific;. based on 10 -year period)
Vehicle Depreciation
Other Depreciation
Total Depreciation
Total Costs to be Allocated
$0 $0
$0 $0
— $22,50 $22,
$22,500 -- $22,500
$0 $0
$22,500 $22,500
City of Petaluma. Page 30 of 38
` form,6K -:Standard Collection
Detailed Collection Cost Proposal Information
Scenario 1 - Proposer Selected. Vehicles ❑
Proposer Name:
Scenario;2 - Alternative Fuel Vehicles ❑
•
GENERAL AND ADMINISTRATIVE,
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular"& pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages.
Workers Compensation Insurance '& Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
$0 $0
Vehicle - Related Costs
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
$0 $0
Other Costs
Liability & Property Damage. Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Customer Satisfaction Survey
Other (Please List)
Total Other Costs
Total Labor, Vehicle, and Other Costs
Lease and Procurement Costs
Lease Costs
Procurement Costs
Other (Please List)
Total Lease and Procurement Costs.
Depreciation (non -route specific;. based on 10 -year period)
Vehicle Depreciation
Other Depreciation
Total Depreciation
Total Costs to be Allocated
$0 $0
$0 $0
— $22,50 $22,
$22,500 -- $22,500
$0 $0
$22,500 $22,500
City of Petaluma. Page 30 of 38
Form 6K - Standard Collection
Detailed Collection Cost Proposal Information Scenario 1 - .Proposer Selected Vehicles ❑
Proposer' Name Scenario 2 - Alternative, Fuel Vehicles ❑ •
GENERAL AND ADMINISTRATIVE
Proposed Proposed
Cost I Cost,
Rate. Period 1 Rate Period.2 .
Labor, Vehicle, and Other Costs Allocated Out- Percentage
To Residential Solid Waste.(6A)
$0
$0
To Residential Recyclable:materials (6B)
$0
$0
To Residential Yard Trimmings (6C)
$0
,$0
To Commercial Solid Waste (6D)
$0
$0
To Commercial Recyclable Materials (6E)
$0
$0
To Commercial Yard;Trimmings (6F)
$0
$0
To Debris BoxSolid'Waste (6G)
$0
$0
To Annual Drop- OffEvent(61)
$0
$0.
To StreetSweeping•(6J)
$0
$0
Total Labor, Vehicle, and Other Costs Allocated Out
$0
$0
Lease and Procuremenf" Allocated Out
To Residential Solid .'Waste (6A)
$0
$0 ,
To Residential Recyclable Materials (613 )
$0
_ $ 0_
To Residential Yard Trimmings,(6C)
$0
$0
To Commercial,iSolid Waste (6D)
$0
$0
To Commercial Recyclable Materials (6E)
$0
$0
ommercial' Yard Trimmings (6F)
To Commercial- I
$0
$6
To DebriskBox Solid Waste (6G)
$0
_ _ $ •
To Annual Drop -Off Event (61)
_ $0
_ $0
To Street Sweeping (6J).
$0
$0
Total Lease and�Pi=ocurement Costs Allocated Out
$0
$0 _
Depreciation.Allocated Out
To Residential Solid Waste (6A)
$0
$0'
To Residential Recyclable; Materials (613 )
$0
$0,
To Residential'Yard'Trimmings (6C)
$0
$0
To Coimmercial Solid Waste (6D)
$0
$0
To Commercial Recyclable Materials (6E)
$0
$0
To Commercial Yard Trimmings (617)
$ 0 _
$0
To Debris Box- ,Solid Waste (66)
$0 _
$0
To Annual Drop -Off Event (6I)
$0 __
$0
To Street Sweeping (6J) _
$0
$0 _
Total Depreciation Allocated Out
$0
SO
Total Allocated Out
$0
$0
Please describe:allocation method used (e.g. tonnage, routes etc.)
•
City of Petaluma, Page 31 of 38
Form 6L Standard Collection
Detailed Collection Cost Proposal Information.
Scenario l - Proposer Selected Vehicles ❑
Proposer Name:
Scenario 2 - Alternative Fuel Vehicles ❑
VEHICLE MAINTENANCE
Proposed
Proposed
Cost
Cost
Rate Period .1
Rate.Period 2
Labor - Related Costs (include regular & personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance& Claims
Employers Liability Insurance
- -- -
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
$0
$0
Total Labor Related - Costs
Vehicle- Related Costs
Fuel
Tires & Tubes
Parts
-
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
•
Other (Please List)
$0
$0
Total Vehicle- Related Costs
Other Costs
Liability & Property Damage Insurance
- --
Damage Claims
Equipment Insurance
Rent
-
Utilities
—
Telephone
Non- vehicle Related Supplies
Non - vehicle Related Taxes& Licenses
Training & Safety Programs
Initial Public Education & Outreach.
Continuing Public Education & Outreach
Uniforms
Customer Satisfaction Survey
Other (Please List)
$0
Total Other Costs,
Total Labor,'Vehicle,,and Other'Costs
$0
$0
Lease Costs
Facility
-
— --
Other (Please List)
$0
--
$0
Total Lease Costs
Depreciation (non -route specific; based on I0- yearperiod)
Vehicle Depreciation
---- - - - - --
— - - - --
Other Depreciation
-
$0
- - - - --
$0
Total Depreciation
Total Costs to be Allocated
$0
$0
City of Petaluma, Page 32 of 38
Form 6L - Standard Collection
$0
Detailed Collection Cost Proposal, Inform atioti
Scenario 1 - Proposer Selected Vehicles ❑
Proposer Name:
Scenario 2 - Altemative
Fuel Vehicles ❑
VEHICLE MAINTENANCE
$0
_
To Commercial.S61id Wasic�(61))
$0
Proposed
Proposed
$0
Cost
Cost
$0
Rate Period 1
Rate Period,2
Labor, Vehicle, and Other Costs - Allocated Out Percentage
$ 0"
•
To Annual Drop- OfflEvent "(6I)
To Residential Solid' W. as'te.(6A)
$0
$0
To Residential Recyclable Materials (6B)
$0
$0 .
To Residential Yard Trimmings (6C)
$0
$0
To Commercial Solid Waste (6D)
$0
$0
To Commercial Recyclable'Materials (6E)
$0
$0
To. Commercial Yard Trimmings (0)
$0
$.0
To Debris,Box Solid Waste (6G)
$0
$0:
To Annual Drop-Off Event (6I)
$0
$0
To Streei'Sweeping,(6J)
$0
$0 - -
Total,Labor, Vehicle, and Other Costs Allocated Out
$0
SO
Lease Costs. Allocated Out
To Residential„Solia Waste (6A)
$0
_ $0.
To Residential Recyclable Materials (613 )
_ $0
$,0
To Residennal'Yard Trunmings (6C)
$0
$0
_
To Commercial.S61id Wasic�(61))
$0
_$0
To Commercial. Recyclable Materials (6E)
$0
$0
To Commercial Yard Trimmings (61
$0
$0
To Debris Box Solid Waste (6G)
$0
$ 0"
•
To Annual Drop- OfflEvent "(6I)
$0
$0
To Street Sweepin (0),
_ $0
Total Lease Costs Allocated Out
$0
$0
Depreciation. Allocated -Out
To Residential Solid Waste (6A)
$0
$0
To Residential Recyclable Materials (6B)
$0
$0
To Residential Yard Trimmings (6C)
$0
$0
To Commercial Solid Waste (6D)
$0
$0
To Commerciai.Recyclable Materials (6E)
$0
$01 .
To Commercial Yard "Trimmings`(6F)
$0
$0
To Debris Box Solid Waste (6G)
$0
$0,
To Annual Drop -Off Event (6I)
$0
$0
To Street Sweeping (67)
$0
$ 0
Total Depreciation'.Allocated Out
$0
$U
Total Allocated Out $0 $0
Please describe allocation method used (e.g. tonnage, routes, etc.)
r�
L
City of Petaluma, Page 33 of 38
Form °6M - Standard Collection
- Detailed Collection Cost Prop osal. Scenario 1 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
• CONTAINER MAINTENANCE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance "& :Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits .
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines &Penalties
Other (Please List)
Total Vehicle- Related Costs
Other Costs
Liability &,Property Damage Insurance
Damage Claims
EquipmentInsurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies,
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education &Outreachi
Uniforms
Customer Satisfaction Survey
Other (Please List)
Total Other Costs
Total Labor,. Vehicle, and Other Costs
Lease Costs
Facility
Other (Please List)
Total Lease Costs
Depreciation (non =route specific; based on. I0 -year period)
Vehicle Depreciation
Other Depreciation
Total Depreciation
Total Costs to be Allocated
$0
$0
$0 $0
$0
$0
$0
$0
$0 $0
$0 $0
City of Petaluma, Page 34 of 38
Form 6M - Standard Collection
Detailed Collection CostTroposal Information Scenario 1 - Proposer. Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑ •
CONTAINER MAINTENANCE
Proposed Proposed
Cost Cost
.Rate Period 1 RatePeriod 2
Labor, Vehicle, and Other Costs Allocated Out Percentage
To Residential Solid Waste (6A)
$0
$0
To Residential Recyclable Materials (613 )
$0
$0
To Residential Yard Trimmings (6C)
$0
$0
To Commercial Solid Waste (6D)
$0
$0
To Commercial Recyclable Materials (6E)
$0
$0
To Commercial Yard'Triu mings (6F)
$6
$0
To Debris Box Solid Waste (6G)
$0.
$0
To Annual Drop -Off Event (6I)
$0
s0
To Street Sweeping (6J)
$0
$0
Total Labor, Vehicle, and Other Costs Allocated Out
$0
$0
Lease Costs Allocated Out
To Residential Solid Waste (6A)
$0
,$0
To Residential Recyclable Materials (6B)
$
$ 0
To Residential Yard`Trimmings,(6C) _ _
_ $0 _
$0
To Commercial Solid Waste (6D)
$0
$0
To Commercial Recyclable Materials (6E)
$0
$0
To Commercial Yard Trimmings (6F) _
$ 0_
$0;
To Debris Box Solid Waste (6G)
$0
$0
To Annual Drop -Off Event'(61)
$0
$0
To Street, Sweeping (6:1)
$0
$0
Total Lease Costs Allocated Out
$0
$0
Depreciation Allocated Out
To Residential Solid Waste (6A)
$0
$0
To Residential Recyclable Materials (6B) _
_ $0
$0
To Residential Yard;Ttimmings,(6C)
$0
$0
To Commercial' Solid Waste (6D)
$0
$0'
To Commercial Recyclable Materials (6E)
$0
$0
To Commercial Yard Trimmings (6F)
$0
$0
To Debris Box Solid Waste (6G)
$0
$0
To Annual Drop -Off Event (6I)
$0
$0
To Street Sweeping (6J)
$0
$0
Total Depreciation Allocated Out
$0
$0
Total Allocated Out
$0
$0
Please describe allocation method used (e.g. tonnage, routes, etc.)
City of'Petaluma, Page 35 of 38
Form 6N Standard Collection
Detailed Collection Cost.Proposal Information Scenario 1 - Proposer Selected Vehicles ❑
.. Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
ADDITIONAL DROP -OFF EVENT (Proposed cost for each event in
addition to the annual event providedfor on Form 6I)
Labor - Related Costs (include regular & pool'personnel)
Proposed
Cost
Rate Period 1
$0
Proposed
Cost
Rate Period 2
$0
City of Petaluma, Page 36 of 38
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance,& Claims
Employers Liability, Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs
Fuel
Tires &Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle- Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Dainageansurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training &'Safety. Programs
Initial Public Education .& ,,Outreach
Continuing Public.Education &'Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed
Cost
Rate Period 1
$0
Proposed
Cost
Rate Period 2
$0
City of Petaluma, Page 36 of 38
Form 6N Standard Collection
Retailed Collection Cost-Proposal Information Scenario 1 = Proposer Selected Vehicles ❑
Proposer Name: Scenario 2 - Alternative Fuel Vehicles ❑
ADDITIONAL DROP - OFF 'EVENT (Proposed cost for each event in
addition to the annual event provided for on Form 6I)
Lease Costs.
Route Vehicles
Other (Please List)
Total`Lease Costs
Depreciation (based on 10 =year period)
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total' Depreciation
Total Cost of Operations per Event
Profit (Enter % Operating Ratio; i.e. 95 %): %
Pass - Through Costs
Disposal Cost (@ $50M per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Total Pass - Through Costs
Total Contractor Compensation per Event
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
$0 $Q
•
•
•
City of Petaluma Page '37 of 38'
$0
$0
$0
$0
$0
$0
$0
$0
•
•
•
City of Petaluma Page '37 of 38'
Form 7 - Standard Collection
• Unit Price Proposal
Extra Services*
Extra Pulls
Lock Service
Pushout Charge
Container Cleaning
Weight Surcharge (Solid waste :containers
exceeding 3001bs per cubic yard)
Cart Replacement (in addition -to one per year at
no additional cost)
Scenario] -Proposer Selected Vehicles .0
Scenario 2 - Altemative Fuel Vehicles ❑
$
/Cubic Yard/Pull
$
/lock/month
$
/25 feet/month
$
/cleaning
$
/toil
$ /replacement
*All costs related to providing extra services shall be included on Forms 6A through 6G, where applicable.
® The unit prices provided on this form shall presented for information purposes .only.
The City may use the information in determining rates for such services.
0
City of Petaluma, Page 38 of 38
Form 1 - Co- Collection
General Proposal. Information Scenario 3 - Proposer Selected Vehicles
❑
Proposer Name:, Scenario 4 - Alternative Fuel. Vehicles
❑ •
A Method of- Collection (e manual, semi automatic, fully automated, split body; die)
1. Residential solid waste /yard trimmings
2. Residential,;recyclable materials
Manufacturer fear (foi vehicle to be used ui the °City) r
B CoIlech0 Vehicle ;Model ,and each . ,
1'. Residential �solid waste /yard trimmings
2. Residential recyclable materials
3. Commercial' solid waste
4. Commercial recyclable.m_ aterials
5. Commercial yard trimmings
C Street Swee in Vehicle 1�Ianufacturer NTode1 #, and Year (for each vehicle�to be; used'in the City)
, _. s _ ......
1. Street sweeping vehicles)
•
*If additional space is. needed to provide requested information, please attach separate 8 1/2 in. x 11. in. sheets of
paper containing the - information city or Petaluma', Page 1 of, 36
Form 1 - Co- Collection
General Proposal information
Proposer Name
Scenario 3 Proposer Selected Vehicles ❑
o n,...... �: ,. A A,a,........a:..,. L'..,., V,.l.:.., ,.., r7
1. Residential solid waste
2. Residential recyclable materials
3. Residential yard trimmings
4. Commercial solid waste
5. Commercial recyclable :ma'ferials
6. Commercial yard trimmings
•
•
1. Name of processing site
2. Owner's Name
3. Operator's Name
4. Address of processing site
5. Hauling method (e.g. direct haul, transfer haul)
6. Address of transfer location, (if applicable)
1. Address. of collection vehicle parldng, maintenance,
washing, and route facilities
2. Address of administrative office
3. Address of billing office
4. Address of customer service e office
*If additional space is needed to provide requested information, please attach separate 8 1 /2 x 11 in. sheets of
paper containing the information City of Petaluma, Page 2 of 36
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Form 3 - Co- Collection
Proposed aL_abor :Requirements
Proposer Name:
Scenario 3 - Proposer Selected Vehicles EJ
Scenario 4 - Alternative Fuel Vehicles ❑
•
Route.Persannel' (include casual /pemsanent'pool') s Pised,FT
opo
Residential Solid'Waste/Yard Trimmings
Residential Recyclable Materials
Commercial Solid Waste
Commercial Recyclable Materials
Commercial Yard Trimmings
D,ebris;Box
Street Sweeping
Subtotal'
Other Personnel,..,,, .'.;. ' ;_:., ... _ F ... ..•�. , ,,; , < „,,. , � 4 n � r ; Proposed
CEO /COO
General Manager
Controller
Office'Manager
Operations Manager
Operations /Route..Supervisor
Dispatcher
Container Distribution
Operations,Clerk
Community Relations Manager
Recycling /Public Ed. Coordinator
Customer Service Supervisor
Customer`Service Representatives
lnsideSales
Billing and Collections Manager
Accounting Clerk
Receptionist
Safety Manager
Maintenance • Supervisor
Shop Foreman
Yard Personnel.
Maintenance Personnel
Recycling Manager
Other:
Other:
Other`
Subtotal
Total
•
City of Petaluma, Page. :5 of 36'
r l Capital Requirements
Proposer Name:
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Form 4 Co- Collection
Scenario 3 - Proposer Selected Vehicles ❑
Scenario 4 - Alternative Fuel Vehicles ❑
Residential Solid Waste/YardTrimmings
Residential Recyclable Materials
Commercial Solid Waste
Commercial Recyclable Materials
Commercial Yard Trimmings
Debris Box Solid Waste
®ther Vehicles �' 4 _ ' Actual ` Spare Total "n Total $
Street Sweeping
Recyclable Materials Transfer Vehicles
Pickup Trucks
Container Distribution
Mobile Service Tnick
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Containers' ,• t, y '� Actual Spare ` Total � Total Proposed $ :•
Residential Solid Waste
Residential Recyclable Materials,
Residential Yard Trimmings;
Commercial Solid Waste
Commercial Recyclable,Materials
Commercial Yard Trimmings
Debris Box Solid Waste
City Facilities
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'To roposed $
Offices - -
Processing Site(s) - -
Transfer Station - -
Corporation Yard /Maintenance - - -
Shop Equipinent
Fueling Egi,iipment - -
Computer and Office Ecluipment - - -
Start -up Capital - -
Total
City of Petaluma, Page 6 of 36
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Form 6 - Co-Collection
"Collection Cost Proposal Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
SUMMARY (Total Costs from Forms 6A - 6F, 6H, and 6I)
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes
• Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle- Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - Vehicle Related Supplies
Non - Vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education;& ;Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
0 Total Other Costs
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period,2
$0
$0
$0
$0
$0 $0
City of Petaluma, Page 8 of 36
Form 6 - Co- Collection
Collection Cost Prop_ osal
Proposer Name:
SUMMARY (Total Costsrfrom Forms 6A - 6F, 6H, and 6I)
Direct Depreciation
Container Depreciation
Route Vehicle:, Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs- Labor Vehicle:& Other Costs
From General and Administrative (6J)
From Vehicle Maintenance (6K)
From Container Maintenance (6L)
Total. Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs Depreciation
From General and Administrative (6J)
Froni Vehcle.Ivlaintenance (6K)
From Container Maintenance (6L)
Total Allocated Costs - Depreciation
Total.Annual Cost:of'Operations
Profit (Enter % Operating Ratio; i.e. 95 %)'.
Pass- Through Costs
Disposal Cost
Yard Trimmings Tip Fees.
Regulatory Fees
Interest Expense
Direct Lease.Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Lease andProcurement Costs
From General and Administrative (6J)
From Vehicle Maintenance(6K)
From Container Maintenance (6L)
Total Allocated Lease and Procurement Costs
Total Pass- Through Costs
Total Contractor Compensation
Scenario 3 - Proposer Selected Vehicles ,❑
Scenario 4 - Alternative Fuel Vehicles ❑
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period °2
$0 $0
$0 $p
$0 $0
$0 $0.
$0 $0.
$0 $0
0
•
City of Petaluma, Page;b of 36
Form 6A - Co- Collection
• Detailed Collection Cost Proposal Information Scenario 3 - Proposer'Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
RESIDENTIAL SOLID WASTE AND YARD WASTE CO- COLLECTION
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
® Tires &Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle- Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insumnce
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety.Programs
Initial Public, Education & Outreach
Continuing Public Education &:Outreach
Uniforms
Other (Please List)
Total Other Costs
$0
$0 $0
$0 $0
City of Petaluma, Page 10 of 36
Form 6A - Co- Collection
Detailed Collection Cost Proposal Information Scenario 3 - Proposer Selected Vehicles D
Proposer Name Scenario 4 - Alternative Fuel Vehicles ❑
RESIDENTIAL SOLID WASTE AND YARD WASTE CO- COLLECTION
Proposed Proposed
Cost Cost
Rate;Period I Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs;- Labor; Vehicle & Other Costs
From General , and > Administrative (6J) '
From Vehicle Maintenance (6K)
From Container Maintenance (6L)
Total Allocated-Costs - Labor, Vehicle & Other Costs
Allocated Costs - Depreciation
From General and Administrative (6J)
From Vehicle.Mainienance (6K)
From Container.Maintenance (6L)
Total Allocated Costs - Depreciation
Total. Annual Cost of Operations
Profit (Enter % Operating Ratio; i.e. 95 %):
Pass - Through Costs
Disposal Cost ( @;$50:00 per ton)
Yard TrimrningsT,ip Fee (@ $29.00 per ton)
Regulatory Fees•
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct`Lease Costs
Allocated Lease and.Procurement Costs
From General and Administrative (6J)
From Vehicle�Maintenance (6K)
From Container Maintenance (6L)
Total Allocated Lease and Procurement Costs
Total Pass - Through Costs
Total. Contractor Compensation
$0 $0•
$0
$0.
$0
$0•
%
$0 $0
•
•
$0 $0
$0 $0
City of Petaluma Page 1'1 of 36
Form 6B - Co- Collecfion
Detailed. Collection Cost Proposal Information Scenario 3 - Proposer,Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
RESIDENTIAL RECYCLABLE MATERIALS
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs-
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
$0 $0
$0 $0
$0 $0
$0 $0
City of Petaluma, Page 12 of 36
Form 6B Co- Collection
Detailed Collection Cost. Proposal Information
Proposer Dame:
RESIDENTIAL RECYCLABLE MATERIALS
Direct Depreciation
Container ,D . epreciation,
Route Vehicle Depreciation
Other 'Depreciation
Total Direct Depreciation
Allocated Costs :,Labor, Vehicle & Other Costs
From General and Administrative (6J)
From Vehicle Maintenance (6K)
From Container Maintenance (6L)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs _Depreciation
From General and Administrative (6J)
From Vehicle;Maintenance (6K),
From Container Maintenance (6L)
Total Allocated Costs - Depreciation
Total Annual Cost dOperations
Profit (Enter %'operating Ratio; i.e. 95 %):
Pass - Through Costs
Disposal Cost (@ $50.00 per ton)
Yard Trimmings Tip Fee ( @ per ton)
Regulatory Fees
Interest,Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Ledse•and Procurement Costs
From General and Administrative (6J)
From Vehicle Maintenance (6IC)
From Container' Maintenance (6L)
Total, Allocated' Lease and Procurement Costs
Total Pass - Through Costs
Total Contractor Compensatioh
Scenario 3 - Proposer Selected Vehicles
Scenario 4 - Alternative Fuel' Vehicles ❑
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2.
$0 $0
$0 $0
$0 $0
$0 $0
$0
$0
$0
$0
0
City of Petaluma, Page 13 of 36
Form 6'C Co- Collection
•,Detailed Collection Cost Proposal Information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
COMMERCIAL SOLID WASTE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor- Related Costs (include regular& pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance.
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs $0 $0
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.) _
Taxes & Licenses _
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs $0 $0
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs $0 $0
Other Costs
Liability& Property Damage Insurance•
Damage Claims
Equipment Insurance
Rent
Utilities _
Telephone
Non - vehicle, Related. Supplies
Non- vehicle Related;Taxes & Licenses
Training &. Safety Programs
Initial Public Education & Outreach
Continuing Public Education &,Outreach
Uniforms
Other (Please List)
• Total Other Costs $0 $0
City of Petaluma, Page 14 of 36
Form 6C - Co- Collection
Detailed Collection Cost Proposal Information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
COMMERCIAL SOLID WASTE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2.
Direct. Depreciation
Container Depreciation
Route Vehicle Depreciation
Other' Depreciation
Total Direct Depreciation $0 $0
Allocated Costs Labor, Vehicle & Other Costs
From General .and Administrative (6J)
From Vehicle Maintenance,(6K)
From Container Maintenance (6L)
Total Allocated Costs - Labor, Vehicle & Other Costs $0 $0
Allocated Costs - Depreciation
From General and Administrative (6J)
From Vehicle Maintenance (6IC)
From Container Maintenance (6L)
Total Allocated Costs Depreciation $0 $0
Total Annual Cost of Operations $0 $0
Profit (Enter % Operating' Ratio; i.e. 95 %): %
Pass- Through Costs
Disposal Cost (@ $50-00 per ton)
Yard Trimmings Tip Fee;.(@ $29:00 per ton)
Regulatory Fees
Interest Expense
Direct Lease.Costs
Route. V ehicles
Other (Please List)
Total Direct Lease Costs
Allocated;Lease and, Procurement, Costs
From General and Administrative (0)
From: Vehicld,Maintenance.(6K)
From Container Maintenance (6L)
Total Allocated Lease and Procurement Costs
Total Pass-Through Costs
Total Contractor Compensation
$0 $0:
40
•
t
City of Petaluma, Page 15 of 36
$0
$0
$0'
$0
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City of Petaluma, Page 15 of 36
Form 6D - Co- Collection
• Detailed. Collection Cost Proposal Information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
COMMERCIAL RECYCLABLE MATERIALS
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability.Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
$0
$0
Vehicle - Related Costs (do not include depreciation)
Fuel
-- - - - - --
-
Tires & Tubes
P arts
— - - -
- - - -- --
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle- Related Costs
$0
$0
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
$0
$0
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
_ —._
--
Rent
-
Utilities
----
- -__ --
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training &'Safety`Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
$0
$0
City of Petaluma, Page 16 of 36
Form 6D - Co- Collection
Detailed Collection. Cost Proposal Information
Proposer Name:
Scenario 3 - Proposer Selected Vehicles El
Scenario 4- Alternative Fuel Vehicles ❑
COMMERCIAL RECYCLABLE MATERIALS
Direct Depreciation
Container Depreciation
Route Vehicle,Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs - :Labor, Vehicle & . Other Costs
From General and Administrative (6J)
From Vehicle Maintenance (6K)
From Container Maintenance (6L)
Total Allocated Costs - Labor, Vehicle &.Other Costs
Allocated Costs = , Depreciation
From General and. Administrative (6J)
From Fro VehicleMaintenance (6K)
From Container Maintenance:,(6L)
Total Allocated-'Costs - Depreciation
Total Annual CostofOperations
Profit (Enter %o Operating Ratio; i.e. 95 %):
Pass - Through Costs
Disposal C6st - (@$50.00 per ton).
Yard'Trimmings7ip Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Lease,andProcurement Costs
From General and Administrative (6J)
From Vehicle Maintenance (6IC)
From Container Maintenance (6L)
Total Allocated Lease and Procurenient Costs
Total Pass - Through Costs
Total. Contractor Compensation
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period,2
$0
'$0
$0
$0
$0
$0
$0
$0
$0
$0
$0 $0
$0
'$0
$0
$0
•
•
City of Petaluma, Page 17 of 36.
Form 6E - Co- Collection
® Detailed Collection Cost Proposal Information
Proposer Name:
COMMERCIAL YARD TRIMMINGS
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires 8 Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance_
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes .& Licenses.
Training & Safety.Programs
initial Public Education & Outreach
Continuing Public Education' & Outreach
Uniforms
Other (Please List)
Total Other Costs
Scenario 3 - Proposer Selected Vehicles ❑
Scenario 4 - Alternative Fuel Vehicles ❑
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
$0 $0
$0
$0
$0
$0
$0
City of Petaluma, Page 18 of 36
Form '6E - Co- Collection
Detailed Collection Cost Proposal Information
Proposer Name:
COMMERCIAL. YARD TRIMMINGS
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs; Labor, Vehicle &Other Costs
From General and Administrative.,(6J)
From Vehicle Maintenance (6K)
From Container Maintenance (6L)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs - .Depreciation
From General and Administrative (6J)
From Vehicle Maintenance (6K)
From Container Maintenance (6L)
Total Allocated,Costs - Depreciation
Total Annual`Cost of Operations
Scenario 3 - Proposer Selected .'Vehicles ❑
Scenario 4 - Alternative.Fuel Vehicles ❑
Proposed Proposed
Cost Cost
Rate Period I Rate Period.2
$0 $0
$0 _ $0
$0 $0
$0 $0
Profit (Enter %Operating Ratio; i.e. 95 %): %
Pass - Through Costs
Disposal Cost:(@ $50.00 per ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
,Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Lease and Procurement.Costs
From General and Administrative (6J)
From Vehicle Maintenance (6K)
From Contamer +Maintenance (6L)
Total Allocated Lease and Procurement Costs
Total Pass - Through Costs
Total Contractor Compensation
$0 $0
$0 $0
$0 $0
City of Petaluma, Page 19 of 36
Form 6F - Co- Collection
Detailed Collection Cost Proposal Information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
DEBRIS BOX SOLID WASTE,
Proposed Proposed
Cost Cost
Rate Period l Rate Period 2
Labor - Related Costs (include regular& pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
50
$0
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires &Tubes
Parts
0
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
$0
$0
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
$0
$0
Other Costs
Liability & Property Damage Insurance
_
Damage Claims
Equipment Insurance
_
Rent
Utilities
Telephone
_
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
_
Total Other Costs
$0
$0
City of Petaluma, Page 20 of 36
Form 6F - Co- Collection
Detailed Collection Cost Pro osal Information Scenario 3 - Proposer Selected Vehicles. ❑
P p
Proposer Name: Scenario 4 - Alternative Fuel'Vehicles ❑
DEBRIS BOX SOLID WASTE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Direct Depreciation
Container Depreci ati on
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
$0
$0
Allocated Costs- Labor., Vehicle;& Other Costs
From. General and Administrative (6J)
From Vehicle Mainterance (6K)
From ^Container Maintenance (6L)
_
Total Allocated Costs - Labor, Vehicle & Other Costs
$0
$.0
Allocated Costs -- Depreciation
From General and,Adininisttative (6J)
From Vehicle Maintenance 0K)
From Container Maintenance (6L)
Total Allocated Costs - Depreciation
$0
$0
Total Annual Cost of Operations
$0
$0
Profit (Enter % Operating Ratio;i i.e. 95 %): %
Pass - Through Costs
Disposal Cost(@ $50.001per ton)
_
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
_
Other (Please List)
Total Direct Lease Costs
$0
$0
Allocated Lease and Procurement Costs
From and.Adniinistrative (6J)
From.Vehicle Maintenance (6IC)
From Container Maintenance (6L)
Total Allocated Lease and Procurement Costs
$0
$0
Total Pass- Through Costs
$0
$0
Total Contractor Compensation
City of Petaluma, Page 21 of 36,
Form 6G - Co- Gollection
Detailed Collection Cost Proposal Information Scenario - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
CITY FACILITIES (For informational purposes only. All
costs related to providing service to City Facilities shall be
included on Form 6A through 6F, where applicable.)
Proposed Proposed
Cost Cost
n -._ n.._: -A l D D.-; -A "I
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims _
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs $0 $0
Vehicle - Related Costs (do not includeAepreciation) - - --
Fuel
Tires & Tubes _
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle- Related Costs $0 $0
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs $0 $0
Other Costs
Liability &;Property Damage Insurance
Damage Claims
Equipment Insurance
Rent —_
Utilities
Telephone
Non - vehicle Related; Supplies
Non - vehicle Related' Taxes.& "'Licenses
Training & Safety Programs'
Initial Public. Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs $0 $0
City of Petaluma, Page 22 of 36
Form 6G Co- Collection
Detailed Collection Cost Proposal Information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Eifel Vehicles ❑
CITY FACILITIES (For informational purposes only. All
costs related to providing service to City Facilities shall be
included on Form 6A.through 6F, where applicable.)
Proposed Proposed
Cost Cost
Rate Period I Rate Period 2
Direct Depreciation:
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs - Labor, Vehicle & Other Costs
From Generaland' Administrative (6J)
From Vehicle, Maintenance (6K)
From Container Maintenance (6L)
Total Allocated' Costs. Labor, Vehicle &Other Costs
Allocated Costs - Depreciation
From General and Administrative (6J)
From Vehicle- Maintenance (6IK)
From Container Maintenance (6L)
Total Allocated' Costs - Depreciation
Total Annual Cost'of Operations
Profit (Enter % Operating Ratio; i.e. 95 %): _
Pass - Through Costs
Disposal Cost ( @, $50.00 per ton)
Yard Trimmings'Tip Fee (@ =$29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Lease and.Procurement Costs
From "General and Administrative (6J)
From Vehicle Maintenance,(6K)
From Container Maintenance (6L)
Total Allocated Lease and Procurement Costs
Total Pass - Through Costs
Total Contractor Compensation
$0
$0
$0
$0.
$0
$0
$0
$0
$0
$0.
$0 $0
=$0
•
•
City of Petaluma,:Page 23 of 36
Form 6H - Co- Collection
Detailed Collection Cost PPOPosal information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name. Scenario 4 - Alternative Fuel Vehicles ❑
ANNUAL DROP -OFF
Proposed Proposed
Cost Cost
.Rate Period I Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation. insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance.
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education &,Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
$0
$0
.$0 $0
$0 $0
City of Petaluma, Page 24 of 36
Form 6H - Co- Collection
Detailed Collection Cost Proposal information
Proposer Name:
Scenario 3 - Proposer Selected Vehicles ❑
Scenario 4 - Altemative Fuel Vehicles ❑
ANNUAL DROP -OFF
Direct Depreciation
Container rD epreclatibn
Route Vehicle.Depreciation
Other Depreciation
TotatDirect Depreciation
Allocated Costs - Labor, Vehicle. &°'Other Costs
From General and Administrative (6J)
From Vehicle Maintenance (6IC)•
From Container Maintenance (6L)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs - Depreciation
From General and Administrative (6J)
From Vehicle (6K)
From Container. Maintenance (6L)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter %,Operating. Ratio; i.e. 95 %);
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2'
$0 s0
$0 $0
$0 $0
$0 $0
Pass - Through Costs
Disposal Cost (@ $50.00 per ton)
Yard Trimin_ings' Tip :Fee ( @1$29'.00 per ton)
Regulatory Fees.
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Lease and Procurement Costs
From General and Administrative (6J)
From Vehicle Maintenance (6K)
From Container Maintenance (6L)
Total Allocated Lease and Procurenienf Costs
Total Pass = Through Costs
Total Contractor Compensation
$o $o
$0
$0
L'
City of'Petaluma; Page 25 of >36
Form 61 - Co- Collection
Detailed Collection Cost`Pr*p al Information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative Fuel Vehicles ❑
STREET SWEEPING
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance &.Claims.
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage. Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non- vehicle Related Taxes & Licenses
Training & S'afety Programs
Initial Public Education &:Outreach
Continuing Public' Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
$0 $0
$0 $0
$0
$0 $0
City of Petaluma. Page 26 of 36
Form 61 - Co- Collection
Detailed Collection Cost':Proposal Information
Proposer Name:
STREET SWEEPING
Scenario 3 - Proposer Selected Vehicles ❑
Scenario 4 - Alternative Fuel Vehicles ❑
Proposed Proposed
Cost Cost
Rate,Period 1 Rate Period 2
Direct Depreciation
Container Depreciation
Route eV ehic
Other Depreciation
Total Direct. Depreciation
Allocated Costsi- Labor, Vehicle &'Other Costs
From General and Administrative (6J)
From Vehicle.Maintenance (6K)
Froin Container Maintenance (6L),
Total Allocated Costs - Labor, Vehicle & Other. Costs
Allocated. Costs Depreciation
From General and 'Administrative (6J)
Froin °Vehicle Maintenance (6K)
From Container Maintenance(6L)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter % o Operating Ratio; ; i.e. 95 %):
Pass - Through Costs'
Disposal Cost (@ $5U0 per ton)
Yard Trimmings Tip Fee >(@ $29.00 per ton)
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (please.List)
Total Direct Lease Costs
Allocated Lease #and 'IPrrocurement Costs
From General and. Administrative (6J)
From Vehicle Maintenance (6IQ
From Container Maintenance (6L)
Total Allocated Lease and Procurement Costs
Total Pass - Through Costs
Total Contractor Compensation
$0
$0
$0
$0
•$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
•
•
•
City of Petaluma,'Page :27 of 36
City of Petaluma, Page 28 of 36
Form 6J - Co- Collection
Detailed Collection Cost Proposal 'Information
Scenario 3 - Proposer
Selected Vehicles ❑
•
Proposer Name:
Scenario 4: - Alternative
Fuel Vehicles ❑
GENERAL AND ADMINISTRATIVE
Proposed
Proposed
Cost
Cost
Rate Period I
Rate Period "2
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages „
Workers Compensation Insurance .& Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
$0
$0
Vehicle - Related Costs
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
.Taxes & Licenses
Fines & Penalties
Other (Please List)
_
Total Vehicle - Related Costs
$0
$0
Other Costs
Liability & Property Damage. Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
_
Non- vehicle Related Supplies
Non - vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education &Outreach
Uniforms
Customer Satisfaction Survey
Other (Please List)
_
Total Other Costs
$0
$0
Total Labor; Vehicle, and Other Costs
$0
$0
Lease and Procurement Costs
Lease Costs
Procurement Costs
$22,500
$22,500
Other (Please List)
Total Lease and Procurement Costs
$22,500
$22,500
Depreciation (non- route', specific; :based on 10 -year period)
Vehicle Depreciation
__
.
Other Depreciation
Total Depreciation
$0
$0
Total Costs to be Allocated
$22,500
$
City of Petaluma, Page 28 of 36
Form 6J Co- Collection
Detailed Collection .Cost Proposal - Information Scenario 3 - Proposer Selected Vehicles'. ❑"
Proposer Name: Scenario 4 - Alternative Fuel: Vehicles ❑
GENERAL, AND ADMINISTRATIVE
Proposed Proposed
Cost Cost
Rate Period. l Rate Period 2
Labor, Vehicle; and Other Costs Allocated Out Percentage
To Residential Solid Waste & Yard Waste (6A)
$0
$0
To Residential Recyclable Materials (6B)
$0
$0
To Commercial Solid Waste (6C)
$0
$0
To Commercial Recyclable Materials (6D)
$0
$6
To Commercial Yard Waste (6E)
$0
$0
To,Debris Box, Solid Waste (6F)
$0
$0
To.Annual Drop =Off Event (611)
$0
$0
To Street'Sweeping,(6I)
$0
$0
Total.Laboi=, Vehicle, and Other Costs. Allocated Out
$0
$0
Lease and Procu rem ent Allocated Out
$0
$0
To Residential:Solid Waste & Yard Waste (6A)
$0
$0
To Residential-Recyclable Materials (6B)
$0
$0
To Commercial Solid (6C)
$0
$0
To Commercial Recyclable Materials (6D)
_ $0 —
$0
To Commercial Yard Waste (6E)
$0
$0
To Debris Box Solid Waste (617)
$0 _
- 30
To Annual Drop-Off ,Event (6H)
$0
$0
S
To Street Sweeping (6I)
$0
$0
Total Leas e: and, Procurement Costs Allocated Out
$0
$0
Depreciation Allocated Out
To Residential Solid Waste & Waste (6A)
$0
$0,
To Residential Recyclable Materials (6B)
$0
$0
To Commercial Solid Waste (6C)
$0 _
$0
To Commercial Recyclable.Materials (6D)
$0
$0
- - --
_
To Commercial Yard Waste (6E)
$0
$D
To Debris Box Solid' Waste'(6F)
$0
$0 _
To Annual Drop -Off Event (6H)
$0
$0
To StreetSweeping (6I)
$0
$0
Total Depreciation Allocated Out
$0
$0
Total Allocated Out
$0
$0
Please describe allocation method used (e.g. tonnage, routes, etc.)
•
City of Petaluma,. Page 29 of 36
•
F - 1
0
Form 6K Co- Collection
Detailed Collection Cost Proposal Information Scenario 3 - Proposer Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative -Fuel Vehicles ❑
VEHICLE MAINTENANCE
Proposed
Cost
RateTeriod 1
Proposed
Cost
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle- Related Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes& Licenses
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Customer Satisfaction Survey
Other (Please List)
Total Other Costs
Total Labor,'Vehicle, and Other Costs
Lease Costs
Facility
Other (Please List)
Total Lease Costs
Depreciation (non - route,: specific;. based on 1.0 -year period)
Vehicle Depreciation
Other Depreciation
Total Depreciation
Total Costs to be Allocated
$0
$0
— $ 0
$0
$0
$0
$0
$0
$0
$0 $0
$0 $0
City of Petaluma, Page 30 of 36
Form 6K - Co- Collection
Detailed Collection. Cost Proposal Information
Proposer Name:
Scenario 3 Proposer Selected Vehicles ❑
Scenario 4 - Alternative Vehicles ❑
•
VEHICLE MAINTEMANCE.
Proposed Proposed'
Cost Cost
Rate Period l Rate Period 2'
Labor, Vehicle and Other Costs Allocated Out Percentage
$0
$o
To Residential Solid Waste & Yard Waste (6A)
$0
$0
To Residential Recyclable Materials (613
$0
$0
To Commercial Solid Waste (6C)
$0
$0
To Commercial; Recyclable Materials (6D) .
$0
$0 ,
To Commercial Yard Waste (6E)
$0
$0
To Debris Box Solid Waste.(617)
$0
$0
To Annual;Drop- OffEvent(6H) _
$0
$0
To Street Sweeping (6l) _ _
$0
$0
Total Labor, Vehicle, and Other Costs.Allocated Out
$0
$0.
Lease Costs Allocated.Out
To Residential Solid`Waste, & Waste (6'A)
$0
$o
To Resid 'ential,RecyclableMaterials (613
$0
$Q '
To Commercial Solid`Waste,(6C)
$0
$0
To Commercial Recyclable Materials "(6D)
$0
$0
To CommercialYard Waste (6E) __
$0
$0
To Debris Box Solid Waste (6F)
$0
$0
To. Annual Drop -Off Event (6H)
$0 _
$0
To Street Sweeping (6_I)
$0
$0
Total.Lease Costs Allocated Out F
$0
$0
Depreciation. Allocated Out
To Residential Solid Waste & -Yard Waste (6A)
$0
$ 0
To Residential Recyclable Materials (613 )
_ $0 _
$0
To Commercial Solid Waste (6C)
_ $0
$0
To Commercial Recyclable Materials (6D)
$0
$0
To Corrun rcial.Yard Waste,(6E)
$0
$0 .
To Debris Box Solid'Waste (617) —
_ $0
$0.
To Annual Drop -Off Event (6H) - - - -
- -_ -- - - -- $0 -
-- � $0
To Street, Sweeping (6I)
$0
$0 _
Total Depreciation,Allocated Out
$0
$0
Total Allocated:Out $0 $0,
Please describe' allocation method used (esg. tonnage, routes, etc.)
•
•
City of Petaluma, Page °31 of 36
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses,
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Customer Satisfaction, Survey
Other (Please.List)
Total Other Costs
Total Labor, Vehicle, and Other Costs
Lease Costs
Facility
Other (Please List)
Total Lease Costs
Depreciation ( non- route'specific;.based.on 'l0 -year period)
• Vehicle Depreciation
Other Depreciation
Total Depreciation
Total Costs to be Allocated
au au
$0 $0
$0 $0
$0 $0
$0 $0
City of Petaluma, Page 32 of 36
Form 6L - Co- Collection
Detailed Collection .Cost,ProposaLInformation
Scenario 3 - Proposer Selected Vehicles ❑
•
Proposer Name:
Scenario 4 - Alternative Fuel Vehicles ❑
CONTAINER MAINTENANCE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
$0 $0
Vehicle - Related Costs
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines &Penalties
Other (Please List)
Total Vehicle - Related Costs
$0 $0
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related Supplies
Non - vehicle Related Taxes & Licenses,
Training & Safety Programs
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Customer Satisfaction, Survey
Other (Please.List)
Total Other Costs
Total Labor, Vehicle, and Other Costs
Lease Costs
Facility
Other (Please List)
Total Lease Costs
Depreciation ( non- route'specific;.based.on 'l0 -year period)
• Vehicle Depreciation
Other Depreciation
Total Depreciation
Total Costs to be Allocated
au au
$0 $0
$0 $0
$0 $0
$0 $0
City of Petaluma, Page 32 of 36
Form 6L - Co- Collection
Detailed Collection Cost-Proposal Information
Proposer Name:
Scenario 3 - Proposer Selected Vehicles ❑
Scenario 4 - Alternative Fuel Vehicles ❑
CONTAINER MAINTENANCE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor, Vehicle, and Other Costs Allocated Out Percentage
$0
$0,
To.R'esidential Solid Waste &Yard Waste (6A)
$0
•$0
To Residential Recyclable Materials (613
$0
$0 .
To Commercial Solid Waste (6C)
$0
$0
To Commercial Recyclable Materials (6D)
$0
$0 ;
To Commercial Yard Waste (6E)
$0
$0
To Debris BoxSolid Waste (617)
$0
$0
To Annual Drop -Off Event (6H)
$0
$0
To Street Sweeping;(6I)
$0
$0
Total Labor, Vehicle, and Other Costs Allocated Out
$0
AL.
Lease Costs Allocated. Out
To Residential Solid Waste & Yard Waste (6A)
$0
$0,
To Residential Recyclable Materials (613
$0
$0
To Commercial Solid Waste (6C)
$0
$0
To Commercial Recyclable Materials (61))
$0
$0
To Commercial Yard Waste (6E) _
$0 _
$0
To Debris Box Solid Waste (6F) _ _ . _
$0
$0
To Annual Drop -Off Event °(6H)
$0 _
$ 0_
_
To Street Sweeping (61)
_ $0
$0,
Total Lease Costs Allocated Out
$0
$ .
Depreciation Allocated Out
To Residential Solid Waste &.Yard Waste (6A)
$0
.$0;
To Residential`Recyclable Materials. (613
$0
$0
To Commercial Solid Waste (6C)
$0
$0
To Commercial Recyclable .Materials (61))
$0
$0
To- Commercial Y.ard'Waste (6E)
$0
$0
To Debris,Box Solid Waste (61
$ 0
$0
To Annual Drop -Off Event (6H)
_ $0
$0
- $ 0
To Street Sweeping (6I)
_ _ $0
Total Depreciation Allocated Out
$0
$0
Total Allocated Out
$0
$6
Please describe allocation method used (e.g. tonnage, routes,etc.)
City of Petaluma, Page'33'of 36
. Form 6M - Co- Collection
Detailed Collection Cost..PYoposal Information Scenario 3 Proposer Selected Vehicles ❑
Proposer Name' Scenario 4 - Alternative Fuel Vehicles ❑
ADDITIONAL DROP -OFF EVENT (Proposed cost for each event in addition
to the annual event provided for on Torm 6H)
Proposed
Cost
Rate Period 1
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance &Claims
Employers Liability Insurance
Health & Welfare
Pension / Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle- Related Costs
Fuel
Tires &Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle- Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total. Net Recycling Processing Costs
Other Costs
Liability & Property Damage, Insurance
Damage Claims
Equipment Insurance`
Rent
Utilities
Telephone
Non- vehicle Related Supplies
Non- vehicle Related Taxes & Licenses
Training & Safety Programs
Initial Public Education &' Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
$0
$0
Proposed
Cost
Rate Period 2
$0
$0
$0
City of Petaluma. Page 34 of 36
. . Form 6M - Co- Collection
Detailed Collection Cost Proposal Information Scenario 3 - Proposer'Selected Vehicles ❑
Proposer Name: Scenario 4 - Alternative,Fuel. Vehicles El
ADDITIONAL DROP -OFF EVENT (Proposed cost for each event:in addition
to the annual event,provided for on Form 6H)
Lease Costs
Route Vehicles
Other (Please List)
Total Lease Costs
Depreciation (based on'10 -year period)
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Depreciation
Total Cost of Operations per Event
Profit (Enter % Operating Ratio; i.e. 95 %);
Pass - Through Costs
Disposal Cost $50.00 per,ton)
Yard Trimmings Tip Fee (@ $29.00 per ton)
Regulatory Fees
Interest, Expense
Total Pass - Through Costs, .
Total Contractor Compensation per Event
Proposed Proposed
Cost Cost
Rate Period 1 Rate.Period 2
$0 $0
$0 $0'
$0
$0
$0
$0
•
•
City of`Petaluma, Page 35 of 36
Form 7 - Co- Collection
Unit Price Proposal
•
Proposer Name:
Extra Services*
Extra Pulls
Lock Service
Pushout Charge
Container Cleaning
Weight Surcharge (Solid waste containers
exceeding 300lbs per cubic yard)
Cart Replacement (in addition to one per year at
no additional cost)
Scenario 3 - Proposer Selected Vehicles ❑
Scenario 4 - Alternative Fuel Vehicles ❑
$
/Cubic Yard /Pull
$
/lock/month
/25 feet/month
$
/cleaning
$
/ton
$
/replacement
*All costs related to providing extra services shall be included on Forms_ 6A through 6G, where applicable.
• The unit prices provided on this form shall be presented for infonnationpurposes only.
The City may use the information in determining rates for such services.
City of Petaluma, Page 36 of 36
Form 1 - Alternative Proposal
General Proposal Information
Proposer Name:
1. Residential _:solid waste
2. Residential recyclable materials
I Residential yard trimmings
1. Residential:solid` waste
2. Residential', recyclable materials
3. Residential yard_trimmings
4. Commercial solid waste
5'. Commercial recyclable materials
6. Commercial yard trimmings
1. Street sweeping; vehicle(s)
0
11
•
*If additional space is "needed to provide requested information, please attach separate 8 1/2 in; x 11 in. sheets of
paper containing the information City of Petaluma, Pagel of 41
Form 1 - Alternative Proposal
General Proposal Information
- Proposer Name:
w t y _
1. Residential solid waste
2. Residential recyclable. materials
3. Residential yard trimmings
4. Commercial solid waste
5. Commercial recyclabler materials
6. Commercial yard trimmings
E. Recyclable lUlaterals Processing and
• 1. Name of processing site
2. Owner's name
3. Operator's name
4. Address of processing site
5. Hauling method (e.g. direct haul, transfer haul)
6. Address of transfer location (if applicable)
F. Support Faclhties e y
1. Address of - collection vehicle parking maintenance,
washing, and,,r•oute staff parking facilities
2. Address of administrative office:
3. Address of billing office
4. Address of customer service office
If additional space is needed to provide requested information, please attach separate 8 1/2 in. x 11 in. sheets of
paper containing the information city or Petaluma Page 2 of 41
Form '1 - Alternative Proposal
General Proposal Information
Proposer Name:
1. Name of disposal site
2. Owner's name
3. Operator's name'
4. Address .of.disposal.site
S. Hauling ( method (e.g. direct haul, transfer haul)
6. Address of transfer location (if applicable)
1. Name of,processing `site
2. Owner's name
1 Operator's name
4. Address of processing;site
5. Hauling method (e.g direct haul, transfer haul)
6. Address of transfer'location (if applicable)
s
•
*If additional space is needed to provide requested information, please. attach separate 8 1/2 in. x 11 in. sheets of
paper containing the information City of Petaluma, Page 3 of 41
•
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Form 3 - Alternative Proposal
•
•
Proposed Labor Requirements
Proposer Name
Route Personnel (include casuallpermanent.pool) x PioposedFTE
Residential Solid Waste
Residential Reuyclable,Materials
Residential Yard Trimmings
Commercial Solid'Waste
Commercial Recyclable Materials
Commercial Yard Trimmings
Debris Box
Street Sweeping
Subtotal
Other Personnel
Proposed FTE
CEO /COO
General Manager
Controller
Office Manager
Operations Manager
Operations /Route Supervisor
Dispatcher
Container Distribution
Operations Clerk
Community Relations Manager
Recycling/Public Ed. Coordinator
Customer Service Supervisor
Customer Service Representatives
Inside Sales
Billing and Collections Manager
Accounting Clerk
Receptionist
Safety Manager
Maintenance Supervisor
Shop Foreman
Yard Personnel
Maintenance: Personnel
Recycling Manager
Other:
Other:
Other:
Subtotal
Total
City of Petaluma, Page 6 of 41
Form 4 - Alternative Proposal
Capital Requirements
Proposer Name:
s s
Collechon'`�Velucles ; � �
�`
Tofal Pio,`osed $
Actual ,
� S, are
Total
Residential Solid Waste
Residential Recyclab1e, Mater ials
Residential Yard Trimmings
Commercial Solid Waste
Commercial Recyclable Materials
Commercial Yard Trimmings
Debris Box Solid:Waste
Other Vehicles "'' L
Y�ctualu
;Sparer±';
Total `
Total'Pioposed $
Street Sweeping
Transfer Vehicles
Pickup Trucks,
Container Distribution
Mobile Service Truck
C0Iltalners . _
'Actual `
Spare y°
Total
Total Proposed j
Residential Solid Waste
Residential Recyclable Materials
Residential Yard Trimmings
Commercial: Solid Waste
Commercial. Recyclable Materials
Commercial Yard.Trimmings
Debris Box Solid Waste
City Facilities.. -
®ther Total Proposed $,, '
Offices
-
-
-
Processing,Site(s)
-
-
-
Transfer. Station
-
-
Corporation Yard/Maintenance,-
-
-
Shop.Equipment
-
-
-
Fueling Equipment
-
-
-
Computer and.Office Equipment
-
-
-
Start -up Capital
-
-
-
Total
�J
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City of Petaluma, Page 5 of 37
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Collection Cost Proposal
Proposer Name:
SUMMARY (Total Costs from Forms 6A - 6G, 6I, and 6J)
Proposed Proposed
Cost Cost
Rate Period I Rate:Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
`Holiday
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
EmployersL'iability Insurance
Health &`Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related- Costs $0 $0
Vehicle - Related Costs (donot include depreciation)
Fuel
Tires & Tribes
Parts
Supplies'(fluid, oil, etc.)
Taxes ;,& Licenses
Fines & Penalties
Other (Please List)
Total Vehicle_RelatedCosts $0 $0
Net Recycling Processing Costs
Processing,,Costs
Material ProcessingRevenue
Total Net Recycling Processing Costs $0 $0
Other Costs
Liability & Property Damage- Insurance
Damage. Claims
Equipment:Insurance -- -- - --
Rent
Utilities
Telephone
Non - Vehicle Related Supplies
Non - Vehicle Related. Taxes & Licenses
Training & Safety Prograrns _
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs $0 $0
•
•
•
Form 6 - Alternative Proposal.
City of Petaluma, Page 9 of 41
Form 6 - Alternative Proposal
Collection Cost Proposal
Proposer Name:
SUMMARY (Total Costs from Forms 6A - 6G, 6I, and 6J)
Proposed Proposed
Cost Cost
Rate Period l Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs - Depreciation
From General and Administrative0K)
From Vehicle Maintenance (6L)
From Container Maintenance <OM)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter % Operating Ratio; i.e. 95%):
Pass- Through Costs
Disposal Cost
Yard Trimmings Tip Fee
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Costs - Lease and Procurement
From General and Admi iistrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance;(6M)
Total Allocated Costs - Lease and Procurement
Total Pass - Through Costs
Total Contractor Compensation
$0 $0
$0 $0
$0 $0
$0 $0
/ ton*
/ton*':
$0 $0
$0 $0
$0 $0
* Per tom disposal; cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
. ** Per ton yard trimmings tip fee.should equal tip fees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing to process yard trimmings at the Sonoma County Landfill.
City of Petaluma, Page 10 of 41
Form 6A.- Alternative Proposal
Detailed Collection.Cost Proposal Information
Proposer`:Name:
RESIDENTIAL; SOLID WASTE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages::
Vacation Wages'
Sick.Leave' Wages
Workers Compensation; Insurance & Claims
Employers Liability'Insurance
Health, & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related-Costs
Vehicle- Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes &;Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Net Recycling Processing' Costs
Processing Costs
Material Processing` Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Darnagel Insurance
Damage Claims.
Equipment Insurance
Rent
Utilities
Telephone
N "on- vehicle Related Supplies
Non- vehicle Related Taxes & Licenses
Training & Safety. Programs
Initial Tublic.Education & Outreach
Continuing Publia,Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
$0 $0
$0
$0
•
1]
•
City of Petaluma, Page 11 of Al
Form 6A Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
• RESIDENTIAL SOLID WASTE
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative (6IC)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs - Depreciation.
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter % Operating Ratio;'i'.e..95 %):
Pass - Through Costs
Disposal Cost
Yard Trimmings Tip Fee
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated. Costs - Lease and Procurement
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From.Cont Maintenance (6M)
Total Allocated' Costs - Lease and Procurement
Total Pass - Through Costs
Total Contractor Compensation
Proposed Proposed
Cost Cost
Rate Period l Rate Period 2
$0 $0
$0 $0
$0 $0
$0
$0
$0
$0
Per ton disposal cost should equal;3ip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
** Per ton yard trimmings tip fee.should equal tip fees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing.to process yard trimmings at the Sonoma County Landfill.
/ ton*
/ton **
City of Petaluma, Page 12 of 41
Form 613 - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
RESIDENTIAL RECYCLABLE MATERIALS
Labor-Related Costs (include regular & pool personnel)
Regular 'Wages
Overtime Wages,
Holiday W ages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health &Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires -& Tubes"
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related. Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total' Net Recycling Processing Costs
Other. Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non' - vehicle, Related Supplies
Non- vehicle:Related Taxes & Licenses
Training,& Safety Programs
Initial Public.Educationn & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other -Costs
Proposed, Proposed
Cost Cost:
Rate Period 1 Rate Period 2
$0 $0
$0 $0
•
•
City of Petal,uma,: Page '13 of 41
$0
$0
$0 $0
•
•
City of Petal,uma,: Page '13 of 41
Form 6B - Alternative Proposal
•
•
Detailed Collection Cost Proposal Information
Proposer Name:
RESIDENTIAL RECYCLABLE'MATERIALS
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation.
Other Depreciation
Total Direct Depreciation
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs - Depreciation
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter % Operating Ratio; i.e. 95%):
Pass - Through Costs
Disposal Cost
Yard Trimmings Tip Fee
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List).
Total Direct Lease Costs
Allocated Costs - Lease and Procurement
From General andli Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
.Total Allocated Costs - Lease' and Procurement
Total Pass - Through Costs
Total Contractor Comp'ensati'on
$0 $0
$0 $0
$0 $0
o/a
/ ton "
/ton**
$0 $
$0
$0 $
$0
Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
** Per ton yard trimmings tip fee should equal tipfees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
City of Petaluma, Page 14 of 41
Form 6C - Alternative Proposal.
Detailed Collection Cost Proposal Information
Proposer Name:
RESIDENTIAL YARD TRIMMINGS
Labor=Related.Costs (include-regular & pool personnel)
Regular`W ages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers'Compensation Insurance & Claims_
Employ&stLiability Insurance
Health & Welfare
Pension / Retirement Benefits
Payroll Taxes
Other (Please List)
Total, Labor. Related -Costs
Vehicle-'Related Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes &`,Licenses
Fines &';Penalties
Other (Please List)
Total Vehicle-Related Costs
Net Recycling;Processing Costs
Processing Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability &,Property Damage Insurance
Damage Claims
Equipment. Insurance
Rent
r Utilities
Telephone'
Non - vehicle Related Supplies
Non-'vehicle Related "Taxes & Licenses
Training & Safety Programs
initial Public Education &'Outreach
Continuing Public Education & Outreach
'Uniforms
O.ther'(Please List)
Totab Other Costs
Proposed
Proposed
Cost
Cost
Rate Period 1
Rate Period 2
$0 $0
$0
•
s
•
City of Petaluma, Page 15 of 41
City of Petaluma, Page 16 of 41
Form K - Alternative Proposal
Detailed Collection Cost'.Proposal "Information
Proposer Name:
RESIDENTIAL YARD TRIMMINGS
Proposed Proposed
Cost Cost
Rate Period I Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
$0 $0
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
$0 $0
Allocated. Costs - Depreciation
From General and Administrative (6K)
From Vehicle Maintenance
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
$0 $0
Total Annual Cost of Operations
$0 $0
Profit (Enter % Operating Ratio; i.e. 95 %): %.
Pass - Through Costs
Disposal Cost / ton*
Yard Trimmings Tip Fee /ton
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
$0 $0
Allocated Costs - Leme_and Procurement
From General ''and.Administrative (6K)
From Vehicle Maintenance {(6L)
From -- ContainerIvlaintenance (6M)
Total Allocated Costs- Lease and Procurement
$0 $0
Total Pass - Through Costs
$0 $0
Total Contractor, Compensation
Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid
waste disposal site or
$50.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
Per ton;yard tip fee should equal tipfees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per tonJfproposing to dispose of solid waste at the Sonoma County Landfill.
City of Petaluma, Page 16 of 41
Form 6D - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
COMMERCIAL SOLID WASTE
Labor - Related Costs (include regular & pool personnel)
Regular. Wages
Overtime: Wages
Holiday Wages
Vacation Wages.
Sick Leave Wages.
Workers Compen "sation Insurance & Claims
Employers Liability Insurance
Health,& Welfare
Pension/ Retirement. Benefits
Payroll, Taxes',
Other (Please °List)
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires. &Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes& Licenses
Fines & Penalties
Other (Please List).
Total Vehicle - Related Costs
Net Recycling Processing, Costs
Processing,Costs
Material Processing, Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle, Related Supplies
'Non - vehicle. Related :Taxes & Licenses
Training;& Safety Programs
Initial` Public Education & Outreach
Continuing,Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed Proposed
Cost Cost
Rate Period I Rate Period 2
$0
— $0 $0
$0
C7
I s
City of "Petaluma Page 17 of 41
Form 6D - Alternative Proposal
Detailed Collection CostTroposal Information
Proposer Name:
COMMERCIAL SOLID WASTE
Proposed Proposed
Cost , Cost
Rate Period I Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation $0 $0
Allocated Costs - Labor, Vehicle;& Other Costs
From General and .Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs $0 $0
Allocated Costs Depreciation
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation $0 $0
Total Annual Cost of Operations $0 $0
Profit (Enter % Operating Ratio; i.e. 95 °70): %
Pass - Through Costs
Disposal Cost / ton*
Yard Trimmings Tip Fee /ton **
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs $0 $0
Allocated Costs - Lease and Procurement
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container'Maintenanec (6M)
Total Allocated Costs - Lease and Procurement $0 $0
Total Pass - Through Costs $0 $0
Total Contractor Compensation
* Per londisposal cost should equal tip fees proposed on Form 6P if proposing alternative -solid waste disposal site or
$50.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
** Per ton yard arimmings'tip fee should equal tipfees proposed on Form 60'if proposing; alternative yard trimmings processing site or
$29.00 per ton if proposing to dispose of solid waste at, the Sonoma County Landfill;
City of Petaluma, Page 18 of 41
Form 6E - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
COMMERCIAL RECYCLABLE MATERIALS
Labor - Related. Costs (include regular & pool personnel)
,Regular Wages
Overtime •Wages
Holiday "Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related -Costs (do not include depreciation)
Fuel
Tires',& Tubes
Parts
Supplies (fluid, oil, etc,)
Taxes & Licenses
Fines & Penalties'
Other (Please List)
Total Vehicle- Rel'ated.Costs
Net Recycling Processing Costs
Processing Costs
Material, Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle. Related Supplies
Non'- vehicle Related. Taxes & Licenses
Training &:Safety Programs
Initial Public Education &'Outreach
Continuing, Public Education &`Outreach
- Uniforin"s.
Other (Please List)
Total:Other Costs
Proposed
Cost
Rate Period. 1.
Proposed,
Cost
Rate.Period:2
$o
$0 $0
$0 $0.
City of Petaluma,, Page 19 of 41
Form 6E Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Names
COMMERCIAL,RECYCLABLE MATERIALS
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs - Labor, Vehicle.& Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)'
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
Allocated Costs - Depreciation
From General and Administrative;(6K).
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter %Operating Ratio; i.e. 95 %):
Pass- Through Costs
Disposal Cost
Yard Trimmings Tip Fee
Regulatory Fees
Interest Expense
Direct Lease Costs
Route V ehicles
Other (Please. List)
Total Direct Lease Costs
Allocated Costs - Lease and Procurement
From General. an&Administrative (6IC)
From Vehicle' Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Lease and Procurement
Total Pass - Through Costs
Total Contractor Compensation
Proposed
Cost
Rate Period 1
$0
$0
$0
$0
/ton*
/ton* s`
$0
$0
$0
Proposed
Cost
Rate Period 2'
$0
$0
$0
$0
*
Per ton dis p osal cos t should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton ifproposm- to dispose of solid waste at the Sonoma County Landfill.
* *' Per ton yard trunmings ipil ee should equal Iipfees proposed on Form 60 if proposing °alternative yard trimmings processing site or
$29M per ton;if proposmg'to dispose of solid waste at the Sonoma County Landfill.
City of Petaluma, Page 20 of 41
Form 6F -Alternative Proposal
Detailed Collection. Cost Proposal Information
Proposer Name:.
COMMERCIAL YARD TRIMMINGS
Labor- Related Costs (include regular & pool personnel)
RegularWages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages -
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare.
Pension/ Retirement Benefits
Payroll. Taxes
Other <(Please.List)
Total Labor Related-Costs
Vehicle- Relafed Costs (do not include depreciation)
Fuel
Tires & Tubes
Parts.
Supplies (fluid, oil, etc.)
Taxes,& Licenses
Fines;& Penalties -
Other (Please List)
Total Vehicle - Related Costs
NetRecycing Processing Costs
Processing Costs
Material Processing: Revenue
Total.Net Recycling'Processing Costs
Other Costs
Liability:& Property Damage. Insurance
'Damage
Equipment - ,Insurance
Rent
Utilities
Telephone
Non - vehicle Related; Supplies
Non- vehicle Related Taxes & Licenses
Training '&, Safety Programs
Initial Public Education & Outreach
Continuing Public Education , ,& Outreach
Uniforms
Other. (Please'List)
Total Other Costs
Proposed
Cost
Rate Period I
$0
Proposed
Cost
Rate Period 2
$0
$0
$0
$0
$0 -
$0 $0
0
0
City of Petaluma, Page 21 of'41
Form 6F - Alternative Proposal
•
E7
Detailed Collection Cost Proposal'Infor.mation
Proposer Name:
COMMERCIAL YARD TRIMMINGS
Proposed Proposed
Cost Cost
Rate Period l Rate Period 2
Direct. Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Maintenance, (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle -& Other Costs
Allocated Costs - Depreciation
From General and Administrative'(6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
Total Annual Cost of Operations
Profit (Enter % Operating Ratio; i,,e.,.95 %)`.
Pass- Through Costs
Disposal Cost
Yard Trimmings Tip Fee
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs
Allocated Costs - Lease and Procurement
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - .Lease and Procurement
Total Pass- Through Costs
Total Contractor Compensation
$0
$0 $0
$0
$
ov a
/ ton*
/ton**
$0
$0
$0 $0.
$0 $0
* Per ton: disposal: cost: shouId;equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if proposing `to',dispose of solid waste at the Sonoma County Landfill.
# Per ton yard trimmings tip fee should equal tipfees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
City of Petaluma, Page 22 of 41
. Form 6G - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
DEBRIS BOX SOLID WASTE
Proposed
Cost
Rate Period I
Lab or = Related: Costs (include regular & pool personnel)
Regular Wages
Overtime. Wages
Holiday Wages
Vacation Wages
Sick Leave; Wages
Workers Compensation Insurance .& Claims
Employers Liability Insurance
Health ,& Welfare
Pension_/ Retirement Benefits
Payroll Takes
Other (Please'List)`
Total Labor Related -Costs
Vehicle- Relaied CC'osts (do not include depreciation)
Fuel
Tires & Tubes
Parts
'Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related. Costs
Net Recycling Processing Costs
Processing; Costs
Material Processing Revenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property'Damage,Insurance
Damage Clairhs
Equipment Insurance.
Rent
Utilities
Telephone
Non- v6hicle Related?Supplies
Non- vehicle Related Taxes &.Licenses
Training &.Safety Programs
Initial Public Education & Outreach
Continuing Public Edification & Outreach
Uniforms
Other (Please List)
Total Other Costs
Proposed
Cost
RatePeriod 2
City of Petaluma, Page 23 of 41'
Allocated Costs - Lease and Procurement
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (61x1)
Total Allocated Costs - Lease:and Procurement $0 $0
Total ° Pass - Through Costs $0 $0
Total Contractor Compensation
" Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per tartf proposing to "dispose of solid waste at the Sonoma County Landfi ll,
"* Per ton yard trimmings tip fee should equal tipfees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing to dispose of so l id waste at the Sonoma County Landfi I
City of Petaluma. Page 24 of 41
Form 6G - Alternative Proposal
Detailed Collection Cbst Propo §al Information
Proposer.Name:
DEBRIS BOX SOLID WASTE
Proposed
'Proposed
Cosh
Cost
Rate Period 1
Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
$0
$0
Allocated Costs - Labor, Vehicle & Other -Costs
From General and. Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
$0
$0
Allocated Costs - Depreciation
From General and Administrative (6IC)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
$0
$0
Total Annual Costof Operations
$0
$0
Profit (Enter % Operating Ratio; i.e. 95 %): %
Pass - Through Costs
Disposal Cost /ton'
_
Yard Trimmings Tip Fee /ton **
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
--
Other (Please List)
Total Direct Lease Costs
$0
$0
Allocated Costs - Lease and Procurement
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (61x1)
Total Allocated Costs - Lease:and Procurement $0 $0
Total ° Pass - Through Costs $0 $0
Total Contractor Compensation
" Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per tartf proposing to "dispose of solid waste at the Sonoma County Landfi ll,
"* Per ton yard trimmings tip fee should equal tipfees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing to dispose of so l id waste at the Sonoma County Landfi I
City of Petaluma. Page 24 of 41
Form 6H - .Alternative Proposal
Detailed Collection CostTroposal Information
Proposer Names
CITY FACILITIES, (For informational purposes only. All
costs related to providing;service to City Facilities shall be
included,on Form 6A through 6G, where applicable.)
Labor - Related Costs'(inclu— ®ular & pool personnel)
Regular Wages,
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers .Compensaiion .'Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement - Benefits
Payroll Taxes
Other (Please =Last),
Total Labor Rel ated -Costs
Vehicle - Related Costs (do notinclude depreciation)
Fuel'
Tires &'Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes ,& Licenses
Tines &Penalties
Other (Please List)
Total Vehicle- Related Costs
Net Recycling Processing Costs
Processing Costs
Material Processing Revenue
Total,Net -'Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non- vehicle Related Supplies
Non- vehicle Related Taxes & Licenses
Training &;.Safety Programs
Initial Public Education & Outreach
Continuing Public Edu_ cation & Outreach
Uniforms
Other.(Please List)
Total Other Costs
N
Proposed
Cost
Rate Period 1
$0
$0
en
Proposed
Cost:
Rate Period 2,
$0 .
0
1 �
u
•.
City of Petaluma,, Page 25 of 41
Form 6H - Alternative .Proposal
Detailed Collection :CostProposalInformation
Proposer Name:
CITY FACILITIES ( For informational. purposes; only. All
costs related to providing service to City Facilities shall be
included on Form 6A through 6G, where applicable.)
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation $0 $0
Allocated Costs - Labor, Vehicle &'Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L) _ From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs $0 $0
Allocated Costs - Depreciation
From General and Administrative (6K) _ From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs Depreciation $0 $0
Total Annual Cost of Operations $0 $0
Profit (Enter % Operating Ratio; i.e. 95 %): %
Pass - Through Costs
Disposal Cost / ton*
Yard Trimmings Tip Fee /ton **
Regulatory Fees - --
Interest Expense - --- - - - - --
Direct Lease Costs
Route Vehicles
Other (Please List)
Total Direct Lease Costs $0 $0
Allocated Costs- Lease and Procurement
From General and Administrative (6K) _ —_—
From Vehicle. Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Lease and Procurement $0' $0
Total Pass- Through Costs $0 $0
Total Contractor Compensation
Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if proposmg,to,dispose of solid waste at the Sonoma County Landfill.
** Per ton yard trimmings tip fee should equal tipfees proposed on Form.60 if proposing alternative yard trimmings processing site or
$29.00 per ton ifproposinwto'dispose of solid waste at the Sonoma County Landfill.
City of Petaluma, Page 26 of 41
Form 61 - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
ANNUAL DROP -OFF
Labor- Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages.
Workers Compensation Insurance & Claims
Employers Liability . Insurance
Health„& Welfare
Pension/ Retirement Benefits
P.ayrolPTaxes
Other, (Please List)'
Total Labor Related -Costs
Vehicle - Related Costs (do not include depreciation)
Fuel
Tires &'Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines &Penalties
Other'(P:lease List)
Total Vehicle - Related Costs
Net Recycling,Processing Costs
Processing Costs
Material ProcessingRevenue
Total Net Recycling Processing Costs
Other Costs
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non- vehicle Related.Supplies
Non- vehicle &,Licenses
Training &. Safety Programs
Initial Public Education & Outreach
Continuing Pub Iic_Education.& Outreach
Uniforms
Other (Please List)
Total Othei Costs
Proposed Proposed
Cost Cost
Rate Period I Rate.Period 2
,nv .nv
$0 $0
City of. Petaluma, Page 27 of 41
C�
•
Allocated Costs - Lease and Procurement
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From; Container Maintenance '(6M)
Total Allocated Costs - Lease and Procurement $0 $0
Total Pass - Through Costs $0 $0
Total Contractor Compensation
* Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if,pioposing to dispose of solid waste at the Sonoma County Landfill.
*" Per ton yard tnmmings:tip fee should equal tipfees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
City of Petaluma. Page 28 of 41
I
Form. 61 - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
ANNUAL DROP -OFF
Proposed
Proposed
Cost
Cost
Rate Period 1
Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
Total Direct Depreciation
$0
$0
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Labor, Vehicle & Other Costs
$0
$0
Allocated Costs - Depreciation
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
$0
$0
Total Annual Cost of Operations
$0
$0
Profit (Enter % Operating Ratio; i.e. 95%): %
Pass- Through Costs
Disposal Cost % ton*
Yard Trimmings Tip Fee /ton **
Regulatory Fees
—
Interest Expense
- - - - -.
Direct Lease Costs
Route Vehicles
_— _— _ —_ —..—
Other (Please List).
Total Direct Lease Costs
$0
$0
Allocated Costs - Lease and Procurement
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From; Container Maintenance '(6M)
Total Allocated Costs - Lease and Procurement $0 $0
Total Pass - Through Costs $0 $0
Total Contractor Compensation
* Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if,pioposing to dispose of solid waste at the Sonoma County Landfill.
*" Per ton yard tnmmings:tip fee should equal tipfees proposed on Form 60 if proposing alternative yard trimmings processing site or
$29.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
City of Petaluma. Page 28 of 41
I
Form 6J - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name: .
STREET SWEEPING
Proposed Proposed
Cost Cost
Rate Period I Rate +Period 2
Labor- Related Costs (include regular& pool personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave ,Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle-Related Costs (do not include depreciation)
Fuel
Tires.& Tubes
Parts
Supplies (fluid oil etc.)
Taxes & Licenses
Fines.;& Penalties
Other (Please List)
Total Vehicle- Related Costs
Net Recycling,Processing Costs
Processing Costs
.Material - Processing Revenue
Total Net;Recycling.Processing Costs
Other Costs
Liability &:Property Damage 'Insurance
DamageClaims
Equipment Insurance
Rent
Utilities
Telephone
Non - vehicle Related, Supplies,
Non-:vehicle Related Taxes & Licenses
Training &:Safety Programs
Initial Public Education &,Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please List)
Total Other Costs
$0 $0
$0 $0
$0 $0
•
•
•
City of Petaluma, Page 29 of 41
City of Petaluma. Page 30 of 41
Form 6J - Alternative Proposal
Detailed Collection "Cost Proposal. Information
i
Proposer Name:
STREET SWEEPING
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Direct Depreciation
Container Depreciation
Route Vehicle Depreciation
Other Depreciation
$0 $0
Total Direct Depreciation
Allocated Costs - Labor, Vehicle & Other Costs
From General and Administrative (6K)
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs- Labor; Vehicle &,Other Costs
$ $
Allocated Costs -Depreciation
From General and Administrative (6K)°
From Vehicle Maintenance (6L)
From Container Maintenance (6M)
Total Allocated Costs - Depreciation
$0 $0
Total Annual Cost of Operations
$0 $0
Profit (Enter % Operating Ratio; i.e. 95%): %
Pass - Through Costs
Disposal Cost /ton*
Yard Trimmings Tip Fee /ton **
Regulatory Fees
Interest Expense
Direct Lease Costs
Route Vehicles
— -
Other (Please. List)
— - - - - --
Total Direct Lease Costs
$0 $0
Allocated Costs - -Lease and Procurement
From General and Administrative (6K)
From Vehicl'e.'Maintenance (6L)'
'From Container Mdintenance..(6M)
—
Total Allocated Costs - Lease and Procurement
$0 $0
Total Pass- Through,.Costs
$0 $0
Total Contractor- Compensation
* Per ton disposal cost should equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
** Per ton yard trimmings tip fee should equal tipfees proposed on Form 60 if- proposing alternative yard trimmings processing site or
$29.00 per ton if proposing.to dispose of solid waste at the Sonoma County Landfill.
City of Petaluma. Page 30 of 41
Form 6K - Alternative Proposal
Detailed Collection Cost Proposal`Information
Proposer Name:
GENERAL AND ADMINISTRATIVE
Labor-Related Costs (include regular & pool personnel)
Regular Wages
Overtime'Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers Liability Insurance
Health & Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please List)
Total Labor Related -Costs
Vehicle - Related Costs
Fuel
Times.& Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes & Licenses
Fines & Penalties
Other (Please List)
Total Vehicle - Related Costs
Other Costs
Liability &`Property Damage Insurance
Damage Claims
Equipment Imuranc"e
Rent
Utilities
Telephone
Non - vehicle Related', Supplies
Non- vehicle Related Taxes &`Licenses
Training & Safety Programs
Initial Public. Education & Outreach.
Continuing Public Education & Outreach.
Uniforms
Customer Satisfaction Survey
Other (Please List)
Total Other Costs
Total Labor Vehicle, and Other Costs
Lease and Procurement Costs
Lease Costs
Procurement.Costs
-Other (Please-List)
Total Lease'and Procurement Costs
Depreciation . (non -route specific; based on'I0 -year period)
Vehicle Depreciation
Other. Depreciation
Total Depreciation
Total Costs to be Allocated
Proposed Proposed
Cost Cost
Rate Period I Rate Period "2
mn mn
$0 $0
Pn en
- - $22,500 - - - $22,50
$22,500 $2 2
$0 $0
$22;500 $22
City of Petaluma, Page 31 of 41
•
•
u
•
C.
•
Form 6K.- Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
GENERALAND ADMINISTRATIVE
Labor, Vehicle and' Other Costs Ailocated`Out
To Residential Solid Waste (6A)
To Residential Recyclable Materials (6B );
To Residential Yard Trimmings (60).
To Commercial Solid Waste (6D)
To Commercial Recyclable Materials (6E)
To Commercial Yard Trimmings(6F)
To Debris Box`Solid Waste (60)
To Annual Drop -Off Event (6I)
To Street Sweeping (6J)
Total Labor, Vehicle, and Other Costs Allocated Out
Lease and Procurement Costs,Allocated Out
To Residential..Solid Waste (6A)
To Residential,Recyc.lable Materials (6B )
To Residential Yard Trimmings (6C)
To Commercial Solid Waste (6D)
To Commercial Recyclable.Materials
To Commercial Yard Trimmings (0)
To Debris Box Solid Waste (6G)
To Annual" Drop -Off Event(6I)
To<Street Sweeping (6J)
Total Lease and Procurement Costs Allocated Out
Depreciation, Allocated Out
To Residential Solid Waste (6A)
To Residential Recyclable Materials (6B )
To Residential Yard Trimmi ,(6C)
To Commercial Solid Waste�(bD)
To Commercial Recyclable Materials'(6E)
To Commetcial`Yard Trimmings (6F)•
To Debris Box Solid. Waste (6G)
To Annual Drop -Off Event'(6I)'
To Street Sweeping (6J)
Total Depreciation.Allocated Out
Total Allocated Out
Proposed
Proposed
Cost
Cost
Rate Period I
Rate Period 2
Percentage
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
so
so
$0
$0
$0
$0
$0
$0
$
$0
$0
$0
_ $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$ 0
- -- $0
$0
$0
$0
$0
$0.
Please describe allocation method used (e.g.. tonnage, routes, etc.)
City of Petaluma, Page 32 of 41
Form 6L - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
VEHICLE MAINTENANCE
Labor - Related Costs (include regular & pool personnel)
Regul'arW ages
OVertirne Wages
Holiday Wages
Vacation :W ages
Sick Leave Wages
Workers, Compensation. Insurance & Claims
Employers; Liability'Insurance
Health & Welfare
Pension/ RetiiementBenefits
Payroll Takes
Other (Please List),
Total Labor Related -Costs
Vehicle -Related Costs.
Fuel
Tires &.Tubes
Parts
.Supplies (fluid,.oil, etc)
Taxes &Licenses
Fines &.Penalties
Other (Please List)
Total 'Vehicle- Reldied Costs
Other Costs
Liability. &Property.Damage Insurance
Damage Claims
Equipment Insurance
Rent
Utilities
Telephone
Non- vehicleRelated Supplies
Non - vehicle Related Takes &:Licenses
Training & Safety Programs
Initial Public Education Outreach
Continuing` Public Education & Outreach
Uniforms
Customer Satisfaction Survey
Other- ('Please"List)
Total Other Costs
Total Labor, Vehicle, and'Otber•Costs
Lease 'Costs
Facility
Other (Please List)
Total „Lease Costs
Depreciation (non' -route specific; based on 10 -year period)
Vehicle Depreciation
Other Depreciation
Total Depreciation
Total, Costs to be Allocated
Proposed 'Proposed
Cost.. Cost
Rate Period l Rate Period,2
0
$0' $0
$0 . $
$0
$0
$0
$0
$0
$0
City of „Petaluma „Page 33 of 41
•
Form 6L - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
VEHICLE MAINTENANCE
Proposed Proposed
Cost Cost
Rate Period 1 Rate Period 2
Labor, Vehicle, and Other Costs Allocated Out Percentage
To Residential Solid Waste (6A)
$0
$0
To Residential Recyclable, Materials (613 )
$0
$0
To Residential Yard Trimmings'(6C)
$0
$0
To Commercial Solid Waste (6D)
$0
$0.
To Commercial Recyclable Materials (6E)
$0
$0
To Commercial Yard'Trimmings (0)
$0
$0
To Debris Box Solid Waste (6G)
$0
$0
To. Annual Drop -Off Event (6l;)
$0
$0
To Street Sweeping (6J)
$0.
$0
Total Labor, Vehicle, and Other Costs Allocated Out
$0
$0
Lease Costs Allocated Out
ToResidential Solid Waste (6A) _
$ —__
_ —_ $
ToResidential Recyclable Materials (613 )
__$ __
-- $ .
To Yard Trimmings (6C)
$
$ 0
To Commercial Solid Waste (613)
$0
$0
To Commercial Recyclable Materials (6E)
$0
$0
"To Commercial Yard Trimmings.(6F)
$0
$0
To Debris.Box Solid Waste.:(6G)
$0
$0
To Annual Drop -Off Event (6I)
$0
$0
To Street Sweeping (0)
$0
$0
Total Lease Costs Allocated Out
$0
$0
Depreciation Allocated Out
ToResidential Solid Waste (6A)
$0
$0
To Residential Recyclable' Materials (6B)
$0
$0
To,Residential'Yard Trimmings (6C)
$0
$0
To Commercial Solid Waste (6D)' __
$0
$0
To Commercial Recyclable Materials (6E)
$0
$0
To Commercial Yard Trimmings (6F)
$0
$0
To Debris Box Solid Waste (6G)
$0
$0
To Annual Drop -Off Event (6I) _
$0
$0
To Street ,Sweeping ;(6J)
$ 0
_$0
Total Depreciation Allocated Out
$0
$0
Total Allocated Out
$0
$0
Please describe allocation method used (e.g. tonnage, routes, etc.)
is
City of Petaluma, Page 34 of 41
Form 6M - Alternative Proposal
Detailed Collection Cost.Proposal Information
Proposer Name:
CONTAINER MAINTENANCE
Proposed
Proposed
Cost
Cost
Rate Period 1
Rate Period
Labor - Related Costs (include regular & pool personnel)
Regular Wages
Overtime Wages
Holiday Wages'
Vacation'Wdges
Sick Leave Wages
Workers Compensation Insurance& Claims
Employers Liability Insurance
Health.& Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other (Please -List)
Total Labor Related- Costs.
$0
$0
V ehicic- Related' Costs
Fuel'
Tires & Tubes
Parts
Supplies (fluid, oil, etc.)
Taxes:& Licenses
Fines :,& Penalties
Other. (Please List)
Total Vehicle - Related "Costs
Other 'Costs
Liability &.Property Damage Insurance
Damage,Claims
Equipment Insurance
Rent
Utilities
Telephone
Non- vehicle Related Supplies
Non - vehicle Related Taxes& Licenses
Training & Safety _Programs
Initial Public Education & Outreach
Continuing Public Education.& Outreach
Uniforms
Customer Satisfaction Survey
Other (Please,1ist)
Total Other Costs
$0
$0
Total Labor, Vehicle, and Other Costs
$0
.$0
Lease Costs
Facility
Other (Please List)
Total Lease Costs
$0
$0
Depreciation ,(non, -,route!specific; based on 10 -.year period)
Vehicle Depreciation
Other Depreciation
Total Depreciation
$0
$o.
Total Costs•to be:Allocated
$0
_- $0
City of P..etaluma, Page of 49.
Form 6M - ,Alternative Proposal
Detailed Collection, Cost Proposal Information
Proposer Name:
CONTAINER MAINTENANCE
Labor, Vehicle, and Other Costs Allocated Out
To Residential Solid Waste (6A)
To Residential Recyclable Materials (6B)
To Residential Yard Trimmings (6C)
To Commercial Solid Waste (6D)
To Commercial Recyclable Materials (6E)
To Commercial Yard Trimmings (0)
To Debris Box Solid Waste (6G)
To Annual Drop -Off Event (6I)
To Street Sweeping (6J)
Total Labor, Vehicle, and Other Costs Allocated Out
Lease Costs Allocated Out
To Residential Solid Waste (6A)
To Residential Recyclable Materials .(6B )
To Residential Yard Trimmings (6C)
To Commercial.Solid'Waste.(6D)'
To Commercial Recyclable Materials (6E)
To Commercial Yard Trimmings (61
• To Debris Box Solid Waste (6G)
To Annual Drop -Off Event (6I)
To Street Sweeping (0)
Total Lease Costs Allocated Out
Depreciation Allocated Out
To Residential Solid Waste (6A)
To Residential Recyclable.Materials (6B )
To Residential Yard Trimmings (6C)
To Commercial. Solid Waste (6D)
To Commercial Recyclable Materials (6E)
To Commercial Yard Trimmings (617)
To Debris Box Solid Waste (6G)
To Annual Drop -Off Event (6I)
To Street Sweepings(6J)
Total,Depfeciation All ocated Out
Percentage
Total Allocated Out
i s
Please describe allocation method used (e.g. tonnage, routes, etc.)
Proposed
Cost
Rate Period 1
$0
$0
$0
$0
$0
$0
$0
$0
'$0
$0
$0
$0
$0
— $0
$0
$0 _
$0
$0
$0
$0
$0
$ 0
$0
$0
TA
Proposed
Cost
Rate Period 2
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
V)
$0
$0
-
xn
zbv
au
$0
$0
$0
$0
$0
$0
$0
$0
City of Petaluma, Page 36 of 41
Form 6N - Alternative Proposal
Detailed Collection Cost Proposal Information
Proposer Name:
ADDITIONAL.DROP -OFF EVENT'(Proposed cost for each event in
addition.to the annual'event provided for on Form 6I).
Labor- Related':Costs (include'. regular & pool'personnel)
Regular Wages
Overtime Wages
Holiday Wages
Vacation Wages
Sick Leave Wages
Workers Compensation Insurance & Claims
Employers,Liability Insurance
Health &Welfare
Pension/ Retirement Benefits
Payroll Taxes
Other '(please .List)
Total Labor Related -Costs
Vehicle-wRelated Costs
Fuel
Tires & Tubes
Parts
Supplies'(fluid, oil, etc.)
Taxes: &.Licenses
Fines &'Penalties
Other'(Please. List),
Total Vehicle - Related Costs
Net Recycling Processing' Costs
Processing Costs
Material Processing;.Revenue
Total.Net Recycling Processing iCosts
Other Costs'
Liability & Property Damage Insurance
Damage Claims
Equipment Insurance
'Rent
Utilities
Telephone
N, on-Vehicle Related Supplies
Non- vehicle Related Taxes & Licenses
Training. &,Safety Programs.
Initial Public Education & Outreach
Continuing Public Education & Outreach
Uniforms
Other (Please'List)
Total Other'Costs
Proposed Proposed.
Cost Cost
Rate Period I Rate Period.2
$0 $0
$0 $0
$0
$0
•
City of Petafuma,.,Page 37, of 41
Form 6N - Alternative Proposal
Detailed .Collection Cosi Proposal Information
Proposer Name:
ADDITIONAL DROP -OFF EVENT (Proposed cost for each event in
addition to the annual event provided for on Form 6I)
Proposed Proposed
Cost Cost
Rate Period I Rate Period 2
Lease Costs
Route Vehicles
Other (Please List)
Total Lease Costs $0 $0
Depreciation (based on 10 -year period)
Container Depreciation
Route Vehicle Depreciation
Other. Depreciation
Total Depreciation $0 $0
Total Cost of Operations per Event $0 $0
Profit (Enter % Operating Ratio; i.e. 95 %e): %
Pass- Through Costs
Disposal Cost $ / ton*
Yard Trimmings Tip Fee $ %ton **
Regulatory Fees
Interest Expense
Total Pass - Through Costs $0 $0
Total Contractor Compensation per Event $0 $0
* Per ton disposal Cost,sliould equal tip fees proposed on Form 6P if proposing alternative solid waste disposal site or
$50.00 per ton if proposing to dispose of solid waste at the Sonoma County Landfill.
** Per ton yard trimmings tip fee should equal tipfees proposed on Form 60 if proposing alternative, yard trimmings processing site or
$29.00 per ton if proposing to compost yard trimmings at the Sonoma County Landfill.
City of Petaluma, Page 38 of 41
Form 60 - Alternative Proposal
Solid Waste Disposal Cost,P.roposal
Total Government Fee $
•
•
•
City of Petaluma, Page: 30 of 41
Per -Ton Tip Fee
Period
Govemnient Fee
Commencing Base Component
Component
July l /ton
r$ /ton Total
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
Govenunent -Fee Component as of April 30, 2003
(list. separately)
1.
2.
$
3.
$
4.
$
5.
$
6.
$
Total Government Fee $
•
•
•
City of Petaluma, Page: 30 of 41
Form 6P .. Alternative Proposal
Government Fee Component as of April 30, 2003
(list separately)
1 $
• 2 $
3. $
4 $
5. $
6.
Total Government Fee $
•
City of Petaluma, Page 40 of 41
Yard Trimmings Processing Cost Proposal
'Fee
Per -Ton Tip
Period
Govem>ent Fee
Commencing
Base Component Component
Jules
$ /ton $ /ton Total
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
Government Fee Component as of April 30, 2003
(list separately)
1 $
• 2 $
3. $
4 $
5. $
6.
Total Government Fee $
•
City of Petaluma, Page 40 of 41
Form 7 - Alternative Proposal
Unit.PricePr,oposal
Extra Services*
Extra Pulls
Lock Service
Pushout Charge
Container Cleaning
Weight, Surcharge (Solid'waste containers
exceeding 300lbs per cubic yard)
Cart Replacement (in addition to one per year at
no,ad'ditional cost)
$ /replacement
*All costs related to providing extra services shall be included' on Forms 6A through 6G where applicable
The unit prices provided on this form shall be presented for information only.
The City may use the information in detennining rates for such services.
•
0
$
/Cubic. Yard/Pull
$
/loek/month
$
/25 feet/month
$
/cleaning
/ton
City of Petaluma Page 0 of 41
Attachment .0
Attachment 1C
CITY OF PETALUMA
WALK-IN LIST
3131/02
•
1 , 504 McGre9or.Avenue
3 Kazen Way
211 5 11 ' Street
814 D Street..
104 Post Street
904 Wood Sorrel. Drive
1516 Tanager Lane
1642 Peggy Lane
333 Vallejo Street
182 Edith Street
509 Melvin Street
29 La Cresta Drive
39 La Cresta Drive
158 Belle View Avenue
117 Belle View Avenue
119 Stanley Street
16. Blob Hill Terrace
105 .Laurel Avenue
19 Halsey Avenue
127 Olive Street
City of Petaluma RFP Attachinent C
Februa7y 26, 2003
E: IDocuniems and SeaingsWCing10C1d ScllingslTernporwy bvernef FileA0LIQ8W mendmem_].doc
71 'Reyrnond Heights (Duplex)
74 1 Street .
1019 Lindo
11 Weatherby Court
2063 Harrison: Street
2029 Sultana Drive
516 Central Avenue
323 Kentucky Street
231 Liberty Street
235 Liberty Street
703 West Street.
331 Keller Street
540 Sunny Slope Avenue
132 Round Court.
2514 Greenvale Court
2313 Masterson Court
216 Jeffrey Drive
133 Penrod Drive
1838 ,ingram Way
4024 Match Point
RFP Amendment No. I
Agenda Report Exhibit 1
Attach-nent.D
Table '1 Revised
RFP Schedule*
_.. . ; ACTIVITY
COlVIPLETIONDATE' . -
City Council Authorizes Release of RFP and Agreement
December 2, 2002
Request for Pro owls Available
December 4, 2002:
R.S.V.P. Deadline for Pre - Proposal Meeting
December 31, 2002
Mandatory Pre - Proposal Meeting
January 8, 2003
Deadline to Submit Written:Questions
January 31, 2003
Pro osez-s`Submit.Pro osals
A Al 30, 2603
City Council Study, Session to He'V' Proposers' Presentations
May, 26 2003, 7:00 pm
City Council Study Session to Discuss Preliminary Evaluation
July 2 ., 2003
Proposal Evaluation Complete (Including Interviews)
August S.
City Council Selects Contractor
September 8, 2003
City Completes Negotiations with Contractor
October, 2003.
Contractor Commences Service
July 1, 2004
* The City may = modify this schedule at any time.
Cio; of Petaluma RFP Attaclunent D RFP An?endment No. l
Februa7y 26, 2003. Agenda Report Exhibit 1
C IDorumews and SeWngsWdnglLocnl SeiiingslTemporary /Herne! Files IOLKMMmendnieni l.doc
•
is
•
o
Attachment E
PETALUMA
EMPIRE WASTE MANAGEMENT
RATE SHEET,
Effective 0110112603,
•
•
32 GALLON CAN
15.94
PER MO.
EACH ADD'L 32 GAL EXTRAS
5.24
PER SVC
Z YDS
20 GALLON AUTO CAN
6,12
PER MO.
EACH ADD120 GAL %ERAS
6:6D
PER SVC
233.04
35, GALLON - AUTO,CP.JJ
9.09
PER MO.
EACH'ADD'L 35:GAL EXTRAS
6.60
PERSVC
299:26=
60 GALLON AUTO CAN
15.90
PER MO.
ADD` 60 GAL CAN
17.10
PERMO,
EACH )D'L,36 GAL EXTRAS -
6.60=
PER SVC
5X WK ? 47B.50
90 GALLON AUTO CAN
26992
PER MO.
ADD- 90 GAL CAN
29.38
PER MO,
EACH ADD'L 35 GAL EXTRAS
6.60
PER SVC
62' YEARS OR OLDER ON SM &MEDI -C 9.94 1 PER MO.
15.94
PER MO.
K4aPEER
13.59
PER'MO.
5.24
PERS VC
:U
�P
y me -
1 YD 1,5 YDS
Z YDS
3 YDS
4 YDS
6 YDS
134.94
AWWK��
158.52
212.11
233.04
31 8:92
216.06,
' 261.19
3.435.64
526:58
299:26=
353.96
585.76
637.05
785.09
4XNVK 353:35'
601.16
74224
640.78
1 049.35
5X WK ? 47B.50
621.93
917:07
. 1;040.76
1'302.89
BX/WK 565,14
648.37.
1 U95:B4
1245:87
1628.00
EACH ADDITIONAL YARD: 1
REVIEWED BY: APPROVED BY:
DAT
.Z:17'D' 1 DATE:
City of Petaluma RFP Attachment E RFP Aniendnient No. 1
Februa7)) 26, 2003 Agenda Report Exhibit 1
C•IDocuments:and settingsw.•inglLocgl Seu �igslTentporetry Internet FileslOLI,281Amenr6i,enr_Lr/oc
i
EXHIBIT 2
• RFP CLARIFICATION NO. I
The following clarification is provided for the Request for Proposals aiid.Form of Franchise
Agreement for the grant of exclusive right to provide services for the collection of solid
waste, recyclable materials, acid yard trimmings within the City of Petaluma approved by the
Council in Resolution No. 02 -187 (RFP). The clarification information is organized in the
following sections:
Section A Attendees of Pre - Proposal Meeting
Section B City- Initiated. Modifications to the RFP
Section C Response to Questions Received at the Pre- Proposal Meeting
Section D Response to Questions Received January 13, 2003
Section E Response'to .Questions Received January 21, 2003
Section F Response to Questions Received January.23, 2003
Section G Response Questions. Received January 24, 2003
Section H Response to Questions Received January 30, 2003
Section I Response to Questions Received January 31, 2003
SECTION A ATTENDEES OF PRE - PROPOSAL; MEETING
On January 8, 2003, a pre - proposal meeting was held at the' City of Petaluma Community
Center. The City was represented, by Jim Ryan, Public Facilities Department, and Tracy
Swanborn, consultant with Hilton Fainkopf & Hobson, LLC. Others that attended the
meeting are listed in Attachment A hereto.
SECTION B CITY - INITIATED MODIFICATIONS TO THE RFP
Integrity Clause. On January 27, 2003, the City Council passed a motion with regard to
the integrity clause. To respond to this motion, the following changes shall be made to
the RFP:
a. On the page immediately following the RFP cover, strike the second full
paragraph labeled "Proposer Requirement" and replace with the following:
"Proposer Requirement: All questions regarding the RFP should be directed to
Tracy Swailborn, Hilton Farnkopf & Hobson, LLC by fax or email listed above,
or to Robert Hilton, Hilton Farnlcopf & Hobson, LLC at rh1lton @hfh-
consultarits.com."
b. On page 3 of the RFP, strike the last full paragraph of Section I under heading
0 "Process and Schedule" and replace with the following:
Cite of Petaluma RFP 1 RFP Clarification. No. 1
Februar)> 2.6, 2003. Agenda Report Exhibit 2
C: IDocumenis and SeningsWdnglLocal SeilingslTempormy Lnernel Files 10L1,?81Clarificnlion_1.doc
"The ley activities and completion dates for the procurement process are
provided in Table 1. The proposal process is described in detail in Section IV.
Please note that on January 27, 2003, City Council Members agreed not to meet
privately with any the prospective proposers or proposers; and age that any
correspondence or materials received by Council Members ;shall. be, made. public.
All questions regarding the RFP should be directed to Tracy Swanbom, Hilton
Farnkb,pf & .Hobson, LLC by fax (925- 977 -6955) or email ( tswanbornPa ifh-
cons
On page 20 of the RFP, strike the second paragraph of Section IV and replace .
with the following:
"Please note that on January 27, 20,03, City Council Members agreed not to meet
privately with any of the prospective proposers or proposers;, and agreed that any
correspondence or materials received by Council Members shall be made public."
2. Alternative Proposal for Use of Out =of- County Facilities. The City will consider
Alternative Proposals if proposers want to.present collection services and costs that rely
on use of an out -of= county landfill and /or out -of- county yard waste processing site. A:
Alternative Proposal will only be considered by the City if the Proposer presents a
complete response to the requirements of the RFP and provides cost proposals for the
four scenarios presented on page 23 (Section 3.0) of the REP. -Furthermore, the Proposer
shall include in its cost proposal all fees related to the City's obligation to the Sonoma
CountyWaste Mai�iagement Agency (Agenc and shall indemnifythe City for the
Agency fees, as well as disposal and,processing'. activities at the out-,of-county site(s)..
The RFP and Draft Franchise Agreement shall be amended as described`below to address
the City's.willingness to accept Alters ative.Proposals. It.is' important:for °proposers. to
recognize City's decision to use sites other than the Central Landfill is a
significant policy decision, and the City Council may remain committed to the Agency
regardless of the cost or other benefits an Alterative Proposal may, offer.
a. ;IZF'P,Secton III, 2" paragraph, page 14. Remove and replace the, second
paragraph with the following:
"The contractor shall, have the exclusive right to, collect, residential and
commercial solid waste, recyclable:niaterials, and yard trinimiigs except for
those materials described in Section 4,2 of the Agreement. Udder the terms of the
Agreement, the contractor will be required to transport and dispose of all solid
waste at the Central Landfill and also to transport all yard trimmings to the
composting operations at the Central" Landfill.
The City will consider an Alternative Proposal if the proposer wants to present
collection services and costs thavrely on use 'of an out -of- county landfill and /or
out -of- county yard trinunings processing site. An Alternative Proposal will only
be considered by the City if the proposer presents a complete response to the
fe q uiremei is of the RFP and provides cost proposals for the four scenarios
preser tedd Section 3:0. Furthermore; the proposer shall, commit to paying all
CioJ of Petaluma RFP 2 RFP Clarif cation No. 1
Februau 26, 2003 Aae7i.6 Exhibit 2
( Inncumenl s` i�nl lSElI InPSllk ornliSeninjzsl7' empormwlniernelFileslOLK ?81CInr•ificndrni l.rlor
fees related to the, City's obligation to the Sonoma County Waste Management
• (� g Y) y y
Agency A enc and shall indemnif the City, for the A gency fees; as well as
disposal and processing activities at the out -of- county site(s).
With regards to recyclable materials, contractor shall be responsible for
collection processing, and mark_ eting of the recyclable materials. The contractor
may use its own processing site or a subcontractor's processing site."
b. RFP Section V, Proposal Outline (pages 23 and'24). Amend the proposal
outline to include "7.0 Alternative Proposal." .
c. RFP Section. V, New Subsection 7.0. Iminediately following subsection 6.0
(page 33) add the following subsection:
"7.0 Alternative Proposal
If a proposer elects to present an Alternative Proposal, the proposer shall
provide a response to all information requested in Attachment 8 of the
RFP:"
•
•
d. RFP, New Attachment 8. Insert the. Proposal Submittal Requirements for an
Alternative Proposal, which are presented in Attachment B hereto, in the RFP as
Attachment 8.
e.. Draft Fran chisel Agreement. If the selects an Alternative Proposal, the
Franchise Agreement shall be amended to reflect the Alternative Proposal.
Modifications to ;tle Franchise Agreement may include, but are not limited to:
description of disposaf and composting services and obligations; contractor's
indemnification for Agency fees and for contractor's disposal and processing
activities; disposal and composting capacity guarantees; per -ton disposal and
processing costs over the term of the Franchise Agreement; contingency
arrangements in the event disposal or composting site are not available; insurance
requirements related to risks associated with disposal and processing sites; City's
right to select different disposal site or composting site; etc.
3. Proposal Forms. The City has made minor revisions to the proposal forms included, in
Attachment 5 of the RFP. An electronic version of fle updated proposal -forms can be
requested by e- mailiing tswarborn @hfh- consultants.com. Note that the ,forms now
include a set of forms for the Alternative Proposal.
4. Draft Franchise Agreement, Section 9.1.B, Route Schedules. In Section 9.13 of the
Draft Franchise Agreement, revise the third paragraph to read: "Contractor may not
change any Commercial Customer's regularly scheduled Collection days without prior
written approval from t11e City.
City of Petaluma RFP 3
Februal)) 26, 2003
C.'Oorz nients and Sedings ykinglLocal,SeiiingsiTempoCar , .huernet FilesIOLK?81 Clarificalion_l
RFP Clarification No. I
Agenda Report Exhibit 2
5. Draft Franchise Agreement, Section 9.7, ;Non- Discrimination. Section 9.7 of the
Draft Franchise Agreement:shall.be amended to read: "...on account of race, color,
national origin, ancestry, religion, gender, marital status, sexual orientation, age..."
6. Draft Franchise, Agreement, Section° 11.2, Franchise Fee. Replace "12 %" with
"13.22 %0" in the second fine of Section 11.2 of the Draft Franchise Agreement.
7. Draft Franchise Agreement, Section 5.7, Collection from City,Faeilities. - The City
has decided to increase the collection .of downtown litter, containers and require dedicated
al ocat'on ofpersonnel and equipment to this task. Therefore, amend the first paragraph
toread: "Contractor shall Collect Solid 'WaSte,,Recyclable Materials, and Yard .
Trimmings from City locations at the.service levels identified iri.Exhibit B, with the
exception that the Collection frequency of downtown public litter, containers. and
recycling ,cans stated in Exhibit B shall be modified so public litter" and Recyclable
.Materials Containers are Collected.up to three times per day, six days per week.
Collection from City Facilities shall occur at least once per week or more frequently as
requested by the City. Contractor shall provide acid maintain Collection ,Containers for
the City's use, with the exception of public litter. sand public recycling cans that shall be
provided and maintained by the City. The Contractor shall assign one person and a pick-
up truck (with a carrying capacity of it least 0;.5 tons) to collect Solid Waste from
downtown public litter containers six days per week."
8. Concourse Wash Down. The City wants to expand the washing requirements in the
downtown district. Amend the.last section of Exhibit J of the Draft Franchise Agreenent.
to include the following item in the bulleted list "• Washing of the concourse (which is
the paved alleyway beginning at the Keller - Street parking garage, cutting diagonally .
across Keiitucley Street.and through tle. Putnam;Plaza, and ending at.Petaluma
Boulevard) the Friday before the Butter and Eggs Festival held the last Saturday in April
and the Saturday before the Antiques.Fair held the last Sunday in September."
9. "Walk -In ".Lis t.. Attachment C;heretoprovides a "Walls -Iii" List that should be�included
as RFP Attachment 1 C. The "Walk-M" List identifies, as .of March 31, 2002,, the
accoinits which:receive backyard-service.
10 - Revised RFP Schedule: The City has changed :the proposal. deadline from February 28,
2003, to, April 3`0, 20.03. The following,modifications to the RFP are required:
a. RFP Announcement (page, immediately following RFP cover). Amend the first
sentence of the last paragraph'to read: "All proposals must be received by 2 :00
p.m.. on April 30, 2003:
b. RFP, Table 1. Table 1 •shall -be replaced with the revised Table 1, which is
Attachi ent D hereto. Please note that the proposal submittal deadline has been
changed to April 3O 2003 and'two City Council study sessions have been
included. These meetings will be public meetings.
c. RFP, 'Secti'on 'IV, Step Three. Amend the first line of the second full paragraph to.
read: ":All proposals must be received by 2:OO p.m. on April 30, 2001"'
City of Petaluma RFP 4 RFP Clarificatiot7. No. 1
Feb ua7y 26, 2003 Agen Report Exhibit 2
r'-In . rr.,,,11 crmno. c1&,nvlLociil SeumpslTemnorar hvernei Files IOLK?310uriicaiion_l.doc
1 l . Customer Rates.. Attachment E hereto presents 2003 customer rates, which shall be
inserted into RFP Attachment 2.
SECTION C RESPONSE TO QUESTIONS RECEIVED AT THE PRE -
PROPOSAL MEETING
1. Has the "gag" order:been lifted?
Response: Significant modifications have been made to the "gag" order. See Section B,
Item 1 for details.
2. hs the vehicle impact fee a per account fee or a per vehicle fee?
Response: The contractor shall pay a Vehicle Impact Fee each month for each service
address (account) serviced. To clarify this point, amend'Section 11.3 to read:
"Contractor shall pay a Vehicle Impact Fee to the City each month equal to $1.00 per
service address (account) that receives for Collection services provided by Contractor.
The Vehicle Impact Fee shall be adjusted annually in the same manner as Liquidated
Damages are adjusted, in accordance with Section 1.5.5.C."
3. How can the, City of Petaluma achieve a 50`% recycling rate by excluding collection
of non- putrescible materials from businesses, using temporary debris boxes? Will
the City or JPA consider certifying C&D facilities?
Response: The City of Petaluma (City) plans to establish anon- exclusive franchise
system for haulers collecting ienporary debris boxes; and anticipates_'that the non -
exclusive franchise ;agreement will require haul&ff to meet a minimum diversion level for
the materials collected. As part of establishing the non - exclusive temporary debris box
franchise system, the City may consider certifying C &D facilities.
4. What if the chosen .company pays the Sonoma County fees can it then transfer
its garbage (including its yard waste) out of Sonoma County.?
Response: The City has decided to allow proposers to submit an Alternative Proposal
that "relies on use of an, out -of county landfill site and/or out-of- county yard trimming
processing site. See Section.B, Item 2 for details on the requirements for the.Altenative
Proposal.
5. On.page.9, Draft Franchise Agreement line 32, Recyclable Materials, does this
section preclude us from taking recyclables to a materials recovery facility?
Response: No. 'the Contractor is not precluded from taking materials to a materials
recovery facility. Section 6.1 of the Draft Franchise Agreement specifies that the
Contractor is to talce the materials to an approved Recyclable Materials Processing
Facility (defined 'n Article 1 of the Draft Franchise Agreement): The Recyclable
City of Petaluma RFP 5 RFP Clarification. No. 1
February 26 2003 Agenda Report, Exhibit 2
C: Dorumems and Seumgsf' iaglLoriil 'SetliiigslTemporaq+limerner Files IOLK 8 Clarifrration Ldoc
Materials Processing Facility is to be selected by the Contractor and approved by the
City.
6. Does the City of Petaluma have a living wage ordinance, and, if so, how much is the
living wage?
Response: No, the City does:not have a living wage ordinance or. policy.
7. Are the elected officials and. staff members aware that the state average for
commingled "recycling is a residual level of over .25 %?
Response- The City (and 'JPA) are aware that the residual level of commingled (single-
stream) recycling programs can'be higher than that of source separated programs (two or
three tub: system), and decided that the increased volume of recyclables typically received
through a. commingled program out weighs the potential for increased residue.
SECTION RESPONSE i O QUESTIONS RECEIVED JANUARY 13, 2003
1. Page 12, ,results of residential workshops - - indicates "complaints received that the
price of`yard waste overages collection is too high," The rate information included
in the RFP does not indicate chargest for except for extra container
re collected
-Are, extra container charges currently incurred whenever "overages"
a
Response: No. Extra'container charges and. overage: charges are levied, for separate
types of'services. Collection of yard waste overages is handled . through the current
franchise hauler's (i.e., Emp`ire Waste Management's) "bag -tie program. Customers
place extra yard waste materials in plastic bags, secure the bags with specially - purchased
bag ties available from Empire Waste Management for $3.00 per bag tie, and place bags.
next to their yard waste container, on their regular collection .day. Note that extra
container: rates are applied when a residential- custom_ er subscribes to more than one yard
waste 'container for regular collection.
Please recognize that proposers are required to submit cost -based proposals. As
described in Article J1 of the Draft.Franchise Agreement (e.g„ RFP Attaclunent 4), rates
shall be set by the City in. a manner sufficient to cover Contractor's aranual revenue
requirements. Therefore theproposers do not need to propose rates for yard waste
overage collection or residents' use of extra yard waste containers.
2. Attachment 2, current rates —Do these ,rates include a 12 % franchise fee?
Response: No. The current rates; include a 10 %o franchise fee.
chment 2 current rates With permanent roll
3. Attachment off services (for collection . of
solid waste) being part of the Draft Franchise Agreement, is there any current rate
information available?
00) of Petaluma RFP 6 RFP Clarif cation No I
FebMa7y.26, 2003 Agen Repot t ECh bit 2
C'IDociinrenrs'irnr! Jnrernet Files lOLl ?SlClin;ifii:nlion_l.dor.
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Roll -Off
Per Pull
20 Cubic Yards
$
125.70
+ $50:00/ ton disposal charge
20 Cubic Yards - COD
$
120.70
+ $50.001 ton disposal charge
30 Cubic Yards
$
151.75
+ $50:00/ ton disposal charge
40 Cubic Yards
$
151.75
+ $50.00 / disposal charge
15 Cubic Yards (Sludge)
$
139.20
+ $48.65/ ton disposal charge
Per Yard
Roll -Off Compactor
Per Pull
Solid Waste $10.60 + $48:65/ ton disposal charge
Medical Waste $14.30 + $48.65/ ton disposal charge
Demurrage
A demurrage fee is charged when a customer uses a temporary debris box
for more than 7 days. The fees are as follows:
$66.66 per week
$33.33 per day
Response: As of January 1, 2002, franchised roll -off rates for customers that have
• permanent roll -off service are as follows:
4. The Draft Franchise Agreement defines "E- scrap item:" Currently, cathode ray
tubes and TV's are banned from landfill' disposal..I have been unable to find in the
proposed franchise" agreement where for standard collection of solid waste or the
one -time per year drop -off event, where the contractor may reject E -scrap waste.
Does a provision currently exist? If not, would the City of Petaluma consider such a
provision, or does the City expect the contractor to' absorb the cost of disposal?
Response: E -scrap Items containing cathode ray tubes (CRTs) are considered hazardous
waste by the State, of California. Under provisions of. Section 9,6.13 of the Draft
Franchise Agreement, the Contractor has the right to refuse to accept hazardous waste
placed ,li.i any 'Container. In addition, the Contractor may reject Hazardous waste
delivered by residents to the amival residential drop70ff event, as described yin Section
5.4.B of the Draft Franchise Agreement.
The Contractor shall not be obligated to accept E- Scrap Items at'the annual residential
drop -off event: To clarify this in the Draft Franchise Agreement, the third sentence of
Section 5.4.8 (page 26, lines 16 -18) shall be revised to read: "Contractor may reject: E-
Scrap Items, liquids or sludges, cement, dirt..." In addition, the definition of E -Scrap
items in Article 1 (page 6) of the Draft Franchise Agreement.shall be revised to read:
" "E -Scrap Items" means discarded electronic equipment that does not contain cathode ray
00) of Petaluma RFP 7 RFP Clarifi No. 1
Februal�l 26, 2003 Agenda Report Exhibit 2
,, C: IDocumen is:nnrl, SeuingsykingUocof:S ettiiigslTemporairr, lr tteri icGrilcsIOLK?81Clnrific anion_l.doc
tubes (CRTs) such as, but not limited to, television sets, computer monitors_; central
processing units (CPUs)..."
5. Table 5 provides tonnage information for 2000 and 2001. We assume the
information includes the tonnage from Cityfacilities. Does this tonnage; information
include ,the annual" drop -off event? Is the tonnage information, available for the
annual drop -off event?
Response: No, the tonnage information provided in Table 5 of the RFP does not include
tonnage of materials collected at the annual drop -off event. Empire Waste Management
reported -that they received 35.0 tons of solid waste at the annual drop -off event i12001
and 4401 tons in 2002. For additional.information, refer to response to Section H, .
Question No 17.
6.. Currently, is any food waste tonnage counted as diverted tonnage?
Response: No. There are.no food waste collection programs currently operating in
Petaluma; therefore food waste s=not diverted from the landfill at this time.
7. Is 2002'total tonnage and diversion tonnage information available?
Response Yes,.tsome tonnaQe.infonnation is available. Refer to the response-provided
in'SectionH,.1tem 14..
8. At .the bidders conference a .question was asked about the possibility of exporting',
solid waste and green waste out of Sonoma County. It was stated that consideration
would be given to- this request, ,but. there would bean associated portion of the
County tipping fee per ton the < Contractor would be requ=ired to pay.. Will this
percentage be made available to prospective bidders ?'
Response: Please refer to response to Section B., Question No. 2 and Section D of
Attachment B hereto.
SECTION;E RESPONSE TO QUESTIONS RECEIVED JANUARY 21, 2003
1. Does the City possess a customer list containing subscription information, by
account, which will be available to the selected Contractor?
Response; No. Tables 6 through 13 of the RFP present the only customer 'information
the City has obtained, 'The cup - ent contractor, is not obligated to provide a detailed
customer list.
2. Will the City accept a bid bond for $50,000 in'lieu of.a certified check asi surety
accompanying a proposal?
Response: No. The City will not accept a:bid bond.
Cit>> of Petaluma RFP 8 RFP Cl& fication No. I'
Februai) 26, 2003 Agenda Report'Exhibit. 2
C. Doeumenit ,aigl SeuurgsoiiuglLocy l ; SeiiingslTempornr7 , Interne FilesIOLK381Gnrific ritioir_l.eior'
3. Franchise Agreement, Section 4,5.1), Adjustment to Contractor's Compensation. If
the City specifies use of a recyclable material processing site different from the
approved processing site (as allowed in 4.5C) will Contractor' be entitled to an
adjustment in compensation?
Response: Yes. Section 4.5.D of the Franchise Agreement shall be amended to read:
"If the City directs a change in scope or Designated Disposal Location, Designated
Recyclable Materials Processing 'Site or Designated Composting Site, Contractor may be
entitled to an adjustment in its compensation in accordance with Section 12.7."
4. Franchise Agreement Section 4.6.3, Condemnation. Is the City's right to acquire
Contractor's property limited to "instances of.performance failures as outlined in
Section 4.6.1?
Response: In addition to the City's right to acquire Contractor's property during a period
of emergency in accordance with Section 4.6.1, the City,has the ri ght to acquire
Contractor's property upon termination of the Franchise Agreement resulting from a
default by Contractor in accordance with Section 15.3.
5. Franchise Agreement, Section 5.1.4, Multi - family Premises and Section 5.1.5,
Commercial Premises. Does the City consider a 95 gallon cart to be of "similar size"
to a 101 gallon cart referred to in these sections?
Response: Yes.
6. Franchise Agreement, Article 1, Debris Bogy: Size. Does the City consider a 6 cubic
yard bin to be of "similar'size" to an 8 cubic yard bin referred to in this section?
Response: Currently no customers subscribe to 8 cubic yard bin service; therefore, the
City is willing to amend the Draft Agreement if a proposer does not want to provide 8
cubic yard bin service. Any proposer wishing to take exception to the requirement to
provide 8 cubic yard bin service should note this exception. to the Draft Franchise
Agreement in its proposal.
7. Franchise` Agreement, Section 5.2.2, Single Family Premises. This section refers to a
20 _gallon, recycling cart. Table 14 of the RFP specifies a 35 gallon cart as the
smallest; recycling cart available. What does the City intend to be the smallest
recycling cart t hat ,is to be available?
Response:' The City 'intends for a 35- gallon cart (or similar size) to be the smallest
Recyclable Materials Cart available to Single- Family Premises. The third line of Section
5.2.2 shall be amended replacing "...with a 20 -, 35-,6.4-, or 96- gallon..." with
"..,with a 35 -, 64 -, or 96- gallon..."
8. Franchise Agreement, Section 5.2.4, Multi- family Premises and Section 5.2.5
Commercial Premises. 'These sections refer to recycling carts in 20 and 35 gallon
City of Petaluma RFP 9 RFP Clarif cation No. 1
February 26, 2003 Agenda Report Exhibit 2
C.- Documents and Settrngs JkiiiglLorri l'SetnngslTenii)orm7 Internet Files IOLK281Clarifrcation_Ldoc
sizes. Table 1 of the RF'P specifies 64 ;and 96 gallon carts as..the sizes to be available
for this class of customer. What does the City intend to be the size, of recycling carts
that are to be available to these customers?
Response: The City intends for the Contractor to provide 64- and 96- gallon (or similar
sizes) Recyclable Materials Cartsto Multi - Family and Commercial premises. Sections
5.2.4 and 5.2.5 shall be amended by deleting "20 -," where it appears in each. section.
9. Franchise Agreement, Section <5.3 A., Commercial Premises. This section specifies' a.
35 gallon cart "for yard t"rimming"s is to'be available. Table 14 indicates that the
smalle.st.yard waste cart is to.be:64 gallons. What does the City intend to be the
smallest yard waste cart. to be made available to these customers?
Response: The City intends for 64- gallon cart (or similar size) to be the smallest Yard
Trimmings Cart. available to Commercial Premises. Section 5.3.A shall be amended to
reflect thej change by deleting "35," from the third line.
10. . Franchise Agreement, Section -5.6, Used Motor Oil. This section, requires collection
of up to three gallons per week per customer. Is this quantity correct? , .
•
Response: No. 'It is .the City's intent to require: collection of up to one gallon per weep.
The last senteiice;of the first,paiagraph of Section 5.6 shall be amended to lead:
"Contractor shall not be required to Collect more than one gallon of used motor per
individual dwelling unit p er week. "
11. Franchise Agreement, Section 7.2A, Billing. At. the present time, are there any
drop -off locations in the City where customers may deposit payments ?. If so, can the
City provide any:information about these locations?
Response: Currently. there are no bill payment drop -off locations in the;, City for solid
waste -bills
12. Fran chise,.Agreement, Section 7:2.C, Bill Insert`s. If a proposer does not use a, billing
system capable of accommodating'i will. the City entertain alternate
,approaches to, distributing City government information provided there ,is no
increase in costs to the City?
Response., Yes. The City will entertain alternate .approaches to distributing City_ -
directed mailing inserts provided there is no increase in costs to the City.
13. Franchise Agreement, Section 8.1, General Requirements. ; If the City significantly
changes ;street sweeping and:'washing schedules. or frequency, will. the contractor: be
entitled to request an adjustment in compensation,similar to the proVis ions of
Articl 4:5?
,Response: Yes. Amend Section. °8.1� the Draft.Franchise Agreement to add' the:
following sentence at the end of the section: "If thel City exercises its right to revise the,
•
City of Petaluind RFP 10 RFP Cl&if Cation_ NO. 'I
Febriixy 26, 2003 Agq?7.aa Report.Exl ibit 2
C-06ruinews nrid 7eniporarj Files 1OL1,MCjarificmioir Ldoc '
street sweeping and washing schedule or frequency, the change, shall be made in
accordance with.the procedures in IS ection 4.5.,, which may result in an adjustment to
Contractor's Compensation, if warranted by the change in scope:
14. Franchise Agreement, Section. 9.4A, General. Is the reference to display of the
City's name correct or should this refer to Contractor's name? Would the City
allow the name (regardless of whether it is City or Contractor) to be displayed on
the carts by use of an adhesive label in lieu of being molded or hot stamped?
Response: The City has decided to require Contractor's name, not the City's name and
logo, to be prominently displayed on all Containers. Yes, the City will allow adhesive
labels in lieu of the Contractor's name being molded or hot stamped. The last sentence of
Section 9.4.A shall be amended to read: "All Containers shall prominently display the
Contractor's name; Carts shall have Contractor's name molded hot stamped, or
displayed using an adhesive label.
15. Franchise Agreement, Section 1.4.3, Performance Bond. Will the City accept a letter
of credit or other acceptable surety in lieu of a performance bond?
Response: See response to Section E,-Question 2.
16. Franchise Agreement, Exhibit D; Liquidated Damages, Page 2, No. 20. Does the
reference to "total residential stops" anticipate a calculation using 3 stops per
customer (one each .for solid waste, recycling and yard waste) or, alternatively 2
stops per customer in•the case of co- collection?
Response: Because each residential customer will place three containers at the curb for
collection, the "total residential stops" will be calculated based on three lifts per resident
regardless of whether the collection is made with three collection vehicles or with one co-
collection vehicles and one standard collection vehicle. Exhibit D, No. 20 of the Draft
Franchise Agreement shall be revised to replace 'total residential stops" with "total
residential lifts."
17. Franchise A Exhibit J, Street Sweeping and Washing Standards.
A. This exhibit refers to washing arterial and collector streets as well as , streets
in the Downtown District. Does the City require washing of residential
streets? If so, on what frequency?
Response: No, the City does not require washing of residential streets:
B. Will the Contractor assume any obligations for securing storm water
pollution ,prevention permits for washing? Will the Contractor assume any
liability for storm water pollution issues that may result from washing?
Response: Yes'. Amend Section 8.1 of the Draft Franchise Agreement to add the
following `sentence at the end of the section: "The Contractor shall be responsible
City of Petaluma RFP 11 RFP Clarification No. 1
Februwy 26, 2003 Agenda Report Exhibit 2
C.'lDocumwils and Seiiiiigs V�inglLocatgSciiiii ITempaYUy bvernei FileslOLl 8S C/arificnlio ;i Ldoc,
or obtainin all,permits necessary for street sweeping and washing services
required b t
q y he Franchise Agreement, and shall assume liability for any;pollution
issues that may result from washing or spills upon City streets, including issues
related to fuel, engine, transmission oil, drive -train oil, and hydraulic fluids. The
Contractor; shall provide a Best Management Plan (BMP) for pollution prevention.
and control."
18. Franchise Agreement, E ibit,N, Cart`_ Specifications, Page 2, Paragraph 5.. In
marking of carts, would:the City accept adhesive: labels in lieu ofh'of'stamping.? As
- foreyard trimmings, would the words "yard waste" or "yard debris" be ; acceptable
in lieu of "yard trimmings "?
Response: Yes the'City, will accept adhesive labels in lieu of hot. stamping. Yes, the
Carts may be labeled "yard waste" or "yard debris." 'Exhibit N shall be amended priorAo
execution of`the Franchise. Agreement to reflect Contractor's chosen method of marking
the Carts and its preferred terminology for "yard trimmings."
SECTION F RESPONSE TO QUESTIONS RECEIVED JANUARY 23, 2003
1. RFP Section V, Paragraph 1.4, Litigation, Regulatory Actions and Payment of
Liquidated Damages.
A. Does this section'require a description. of civil suits initiated by private parties
(as ° opposed to suits or actions by governmental agencies or
franchising /contracting entities) in matters related to items such asc alleged
property .damage, vehicle damage, and /or worker's compensatioin claims?
Response: Yes. Section V, Paragraph 1.4 requires proposers to describe al1 past and
pending civil, legal, regulatory, and criminal action which has occurred in the past 10
years, regardless of the type of initiating party,
B. If so, are atl occurrences to be reported or only those in, which damages were
assessed or monetary settlements were made?
Response: No, all. occurrences .are to 'be reported. regardless of whether or not
damages were assessed or monetary settlements were made.
C. IS there a threshold amount of dAftiages' paid'below which no "reporting is
necessary?
Response: No,, all occurrences are to be reported regardless of the amount of
damages or monetary.settlements.
2. Franchise Agreement, Section 14.2.2, (Proposed Agreement) Minimum Limits of
Insurance
GO) of.Petaluma RFP_ 12 RFP Clari cation.No..1.
Feb uary.26 2003 Agenda Repo rExliibit 2
C:IDocumenrs nndfSeriings..- inglLocril' Seriiir9s, ITempayq�•: ariierner 'Files10GK ?31Cliirificnrion
A. With regard to Part of Section 14.2.2, would the City be willing to lower the
d ` y ? ( I
amount of the Fi ,elit •Pond. It°is understandable that the'. City requires
protection of its interest. however, it is inconceivable that an employee could
cause financial harm to the City at the level stipulated and premiums at such
limits are costly 10 ratepayers).
Response: No. The City will not lower the amount of the employee blanket fidelity
bond required in Section 14.2.2.D of the Draft Franchise Agreement.
B. With regard to Part E of Section 14.2.2, would the City be willing to lower the
minimum limit on pollution coverage to $3;000,000? (In our experience, this
lower level of coverage is sufficient to fully protect'the City's interest for
accidental spills and mishaps and premiums are less costly to ratepayers).
Response: 'No. The City will not lower -the amount of the pollution legal liability
required in Section 14.2.2.E of the Draft Franchise Agreement.
SECTION G RESPONSE TO - QUESTIONS RECEIVED JANUARY 24, 2003
1. RFP, Section III, Street Sweeping. Is information available on the total miles of
streets required for street sweeping?
0 Response: The mileage information is provided below.
Type of Street Centerline Street Mileage
Local (residential and commercial) 104.00
Arterials 27.93
Collections 26.74
Downtown district (as delineated on street sweeping 1.22
map)
2. RFP,.Attachment 2, Current Rates, There are two rates listed for 32- gallon
residential service. One indicates 32- gallon can 015.00) and'the other indicates 32-
gallon auto can ($8.58). We have assumed. the 32- gallon auto can rate is the rate
currently utilized for the 4,869 residential, customers listed in table 6 Is the 32-
gallon residential can rate ($15.00) used for multi= family units? If so, is •there a
breakdown available that would provide the number of multi - family units?
Response: The $8.58`32-gallon auto can is used for the residential customers listed in
Table 6 of the RFP. The $'15.00 32- gallon can was established for can customers that
required manual collection. Currently no single - family customers receive this type of
service. Approximately 15 commercial customers receive manual 32- gallon "can"
service and are charged, the "can" rate. These commercial customers may include some
multi- family accounts; however, the City was not able to obtain additional information.
City of Petalumo RFP 13 RFP Clarification No. J
FebMa7y 26, 2003 Agenda Report Exhibit 2
CtlDoctemems and Sell ingsYkinglLoail 'SellingslTemporeny Inlernet FilesIOLK_'SICJarificn ( ion_].doc
•
SECTION H RESPONSE TO QUESTIONS RECEIVED JANUARY 30, 20.03
1. Two companies are intending. to team up 10 provide you a non - traditional, response
to °the RFP,. Our response envisions a long-term approach to managing the waste
stream and will not fit the REP Module. Will. the Council consider -this type of
proposal? The response will require a significant amount of time and resources
from Norcal and.MSS and will' provide various guarantees and' commitments; that
should"be: refreshing to the Council.
Response: The intent of the City is to obtain proposals from companies that can be
easily compared to .one another. 3'f proposal includes a few minor exceptions to the RFP
and•Draft_ Franchise.Agreement, the proposal is likely to be considered and compared
the others received. However, .if a.proposal presents services and contractual terms that
are substantially different than that outlned the RFP and Draft Franchise Agreement,
the City may: (1) reject the proposal on grounds that it does not comply with the
requirements of the RFP; (2) attempt to evaluate the proposal and compare it to other
, proposallo the extent possible; or (3) preseiit the option to City Council without any ..
evaluation..
Will the Council consider a 90 -day extension, to the existing RFP to :allow Norcal and
HISS to provide a more comprehensive response to the RFP?
Response: - The proposal submittal date has been changed to April 30, 2002 as described
in the response to Item 10 in Section B.
3. How much of a factor will lowest cost be ,on this RFP process?
Response: The Cityhas finalized•its evaluation criteria or assigned weighting of
evaluation criteria. The City Councilwill ultimately decide how important "cost will be in
the final selection of a contractor. As shown in Section VI of the RFP,., the City is
interested. in evaluating the proposer's qualifications; technical, proposal, environmental
considerations, and. willingness to accept the terms and conditions of the Draft Franchise
Agreement as well. as the cost proposal. The nature, of the services proposed,, the
diversion,potential and the predictabilityof the,quality of service and cost of service are
anticipated to be factors in the evaluation process.
4. How will the'City measure a pro, poser's response to their. objective to "maintain,a
quality environment that optimizes environmental resources ?" Wilf the City
consider- the long-term costs associated with not i'mpiementing sound environmental
programs due to cost constraints? If so, how will this be measured?
C]
Response: The, City has- not finalized its evaluation criteria; however, we'anticipate that
the evaluation of environmental i impacts Vi'll examine impacts associated with hauling
distances to disposal and processing sites, and a qualitative assessment of other
environmental benefits' or impacts.
Cite of Petalun7a RFP 14 RFP, Clay °ifi"cation No. I
February 26, 2003 Agenda Report Exiiibii 2
C Onrt ieniwundSeiiiifeslffii7211 oc`al "SelhnPS'ITemPOrar merne! FileslOLK?MIar•ifica ion_Ldor
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facility concept for collection would the City consider utilizing a certified
5. In anTyfforttPreach 50% diversion,
'of construction .`and demolition materials using debris
boxes?
Response: Refer to response provided for Question 3 in Section C.
6. Will the City consider alternative sites for disposal provided the JPA fees are paid?
Response: Yes. Refer to Item 2 in Section B for detailed requirements.
7. Will the City 'consider alternative sites for organics processing?
Response: Yes. Refer. to Item 2 in Section B for detailed requirements.
8. The Franchise Agreement denotes specific record requirements. Does the City have
any specific information with respect to routing (maps etc.), number of vehicles,
vehicle tonnages, crew size per vehicle, production information, number of accounts
per route, number of service hours per route, average costs per route, numbers of
specific persordnel.'by (drivers, helpers customer service reps, mechanics,
transfer equipment), payroll costs, etc. that can be made available from the existing
hauler?
Response: No, the City does not have access to the information requested. The current
franchise agreement does not require the hauler to provide the City with detailed
operating information.
9. Does the current hauler have an existing organizational chart? If so, does it contain
job classifications and numbers of employees, wage rates, existing benefits, and full -
time equivalent positions?
Response: No, the City does not have access to the current hauler's organizational chart.
The current franchise agreement does not require the hauler to provide the City with
detailed operating information.
10. What is , the living wage rate in Petaluma?
Response: No, the City does not have a living wage ordinance or policy.
11. Hove will the City evaluate employee costs? Can the City provide a standard
package for all to utilize? Thereby eliminating cost differentials at, the expense of
employees? True production and technology should be able to ,stand out. This
approach would further 'the City's goals of not displacing existing employees.
• Response The City does not, have current wage and benefit information for employees
of the current franchise Hauler. In the recent procurement process in Santa Rosa, Empire
Waste Management and North Bay Corporation presented 2002 salary and benefit
Cite of Petaluma RFP 15 RFP Clarification No. I
Februaiy 26, 2003 Agenda Report Exhibit 2
C:IDaciments titirl Se ifglLocitl.SettingslTentporary hvernet Files IOL/C?SlClariftration_].Jac
information. The table'below presents the average.2002 rates for Empire Waste
Management and North Bay Corporation.
Position
Driver
_Mechanic
Customer service representative
Equipment. operator
Utility worker
Average Earned Hourly
Wage
'$20.87
,$20.95
$13.25'
$1.4.50.
$12,00
Average %o of Wace..Rates
Provided for Benefits
3=5.5 %0
3.5.$%
35:.0, %0
35.0%
35.0%
As. described in Section III of the RFP, "Offer of Employment" (page 18), the City
requires that the contractor snake good faith efforts to offer employment to displaced
workers employed by the City'.s current contractor. If a proposer presents, a' cost proposal
that is based on payment of substantially lower hourly wages and benefits than those
benchmarks presented for Santa Rosa, the proposer must describe how it intends to mea
these: good faith obligations and how it intends to hire and retain qualified personnel.
With regards to consideration of productivity and technology, the evaluation process will
address these issues by examining proposers' assumptions. for the number of route
drivers, number of 'routes, route hours, stops per route, and other operating statistics.
12. Does
he City have any, ownership ,rights to the. existing. containers? .Can those
; ontai'ners'be used to help with the transition period?
Response: No. -The City does not have ownership rights to the existing collection
containers. The selected contractor may be able to negotiate transition arrangements with
the existinghauler.
13. RF.P; Procurement Cost. Reimbursement, page 19. The RFP indicates th:A(1) the
contractor must pay $225,000 for the City's procurement costs upon execution of
the contract and (2) this cost may be recovered by the contractor by :auiortzing the
expense ,over 10 years., Since no profit is allowed on this -expense,, would the City
consider applying a reasonable interest rate to the amortization (e.,g., the prime rate
at the time of the•payment)? For purposes of the proposal, all proposersscould use
the flat $22,500 per year on the cost,proposal forms, but with the understanding that
the actual.. reimbursement would `be adjusted later.
Response: The City will consider paying interest at the Local Agency Investment Fund
rate: Any proposer wishing,'to take. exception to the armual payment. requirements stated
in the RFP ,should note this; exception to the Draft Franchise Agreement'in ..its proposal.
For purposes of preparing the proposal, all proposers shall include $22,50;0 per year on
the "General and Adm inistrative" cost proposal forms.
14. REP, 20.02 Tonnage Information, Table 5. 'When will tonnage quantities for 2002 be
available?
City of petalunia RFP` 1.6 RFP Clal ificatio,n No. 1
Februwy 26, 2003 Aget da,Reporl Eyhibit 2
C:Oocwments and 'SellinRilpcing Local-Sc itinQslTcmporar71 Jnternet Files DLK?80eirifcet ion J:doc
C
•
�J
t
Response: Sonoma County provided tonnage information based on tonnage.handled at
the County facilities.
Hauler
Solid Waste
Yard
Debris
Compacted Loads
(Packer. Truck Loads)
Debris Boxes
Empire Waste Management
33,067
5,,794
7,970
Rohnert Park Disposal
75
i34
31
Industrial Carting
198
2
Total
33,142
.6,126
8,003
Note that the County data provided above is based on drivers' verbal identification of the
origin of solid waste, which may introduce some inaccuracies.
Empire Waste Management reported the following tonnage information for 2002:
Commercial solid. waste 17,184 tons
Residential .solid waste 16,189 .tons
Franchise debris box 5,523 tons
Total solid waste 38,896 tons
s
Yard waste 6,221 tons
15. RFP, Commercial 'Tonnage Information, Table 5. There are no quantities given in
Table 5 for commercial recycling or yard trimmings. Is any information available
about these quantities?
Response: The City was not able to obtain data from the current franchise hauler
regarding the number of commercial recycling or yard trimming' +accounts, if any, or
tonnage of commercial recyclable materials or yard trimmings collected.
16. RFP, Residential 'Tonnage Information, Table 5. Do the residential recycling and
,yard trimming quantities in Table 5 include materials from multi - family customers?
If so, do they include all multi- family units, or just those receiving cart service?
Response: Multi- fainil nla
y torge data is included in residential and coercial tonnage
data:depending.oii "whether the account was serviced, by residential, or c m mommercial
collection vehicles; therefore, no separate tonnage data is'available.
17. RFP, Annual Clean -Up Tonnage Information, Table 5. Are there any quantities
available for the annual clean -up program?
Response: The existing hauler reported that 350 tons and 440 tons of solid waste were
collected during the animal clean- ups . in 2001 and 2002, respectively. Additional data is
provided in the following table for the materials collected at the annual clean -up event.
City of Petaluma RFP 17 RFP Clan facation No. 1
FebMa7y 26, 2003 Agenda Report Exhibit 2
ClDocinnenis and SeiiingsoiingV ocpl'SeiiiingsiTemporm Nerner FileslOLK281Clarificruion_l.doc
Number of Debris Boxes*
Material Type
2001
2002
Solid waste
182
118
Cardboard
2
9
Metal
32
45
Tires
7
4
White goods
34
15
Wood boxes
20
15
Yard waste
40
27
CRTs
5
Toilets
1
Total
323
233
*Average box size of
20 to 30 cubic yards.
18. RFP, Street;Sweeping, Section III, page. 14. The City requests street sweeping. Do
you have; any information on the amount of curbside miles that need to,be,swept?
We also.need a complete attachment `for the Street Sweeping RFP Section.
Response: Refer to response for Question 1 of Section G for street sweeping mileage
information. We sent a street;sweeping,reap to all proposers on December 12. hf you -did .
not:receive a copy ofthe map. e -mail your request to tswanboni @hfh- consultants.com.
19.. The maps for the City Sweeping and Washing contract are not in the REP. Could
these maps be provided?
Response: See response to the question above.
SECTION I -RESPONSE TO-QUESTIONS RECEIVED JANUARY 31,'2003
1. RFP, Rights reserved by the City, Section I, page 2. The City reserves the right to
amend the agreement. Can we assume that if amendments are,made, proposers will
have the opportunity to :revise their bids?
Response: Yes.
2. Franchise Agreement .Food Sera Definition, Article 1. The Franchise Agreement
, p
defines "Food Scraps" to include "paper`waste, contaminated with Food Scraps or
otherwise not accepted in the.Recyclable.Materials Collection Program" Is It the
City's intent that all paper waste that is not excepted in the Recyclable Materials
Collection Prograrn qualifies as "Food Scraps ", or would the City consider a
modification to this definition to limit the m_ ateral to: "
pap er'waste contaminated
with food Scraps: ?"
Response'-. The City will modify the definition limit tion to the Food Scrap definition! to
include only paper contaminated with:food. Amend' "Food Scraps" means food. scraps.
City of Petahmia RFP 18 RFP .C1arification.No. 1
Februa7)% 26, 2003 Agenda'R6port Exhibit 2
C:IDocumeiiis riiirPSeuingslfkinglLocgl Setti gslTemporary lnrernei.Files10LK?81Cla ijication_hiloc.
such as those Discarded Organic Materials that will decompose and/or putrefy. including
G) all kitchen and table food waste, and animal or vegetable waste that attends or results
from the storage, preparation, cooking or handling of food stuffs, and. (ii) paper waste
contaminated with Food Scraps. Food =Scraps is a subset of Organic Materials.
Note that in the Draft Franchise Agreement the term "Food Waste" shall be replaced with
"Food Scraps."
3. Franchise Agreement, Article 1 Multi- Family Definition. The Contract defines
"Multi- family" to include premises with five or more'units used for residential
purposes "irrespective of whether residents therein is transient; temporary, or
permanent." Would this definition include motels /hotels?
Response: No. The.multi- family definition does not include motels and hotels. Amend
the Franchise Agreement, 'Multi- Family definition in Article 1 to delete "transient," from
the third line.
4. Franchise Agreement, Article 1, Single- Family Definition. The Contract defines
"Single- Family" to include any detached or attached house /or residence designed or
used for occupancy by one provided that Collection Service feasibly can be
and is, provided to such Premises as an independent unit.'! If Collection Service can
be provided to a Preniise;'as. an independent unit even though that unit is in a
condominium andior apartment complex is it to be treated as Single- Family unit?
Response: Yes, if collection,service is provided to a Premises ias an independent unit and
the owner or occupant of the individual unit is billed for the service. To reflect this
clarification, amend the definition of'Single- Faiiiilyto read: " "Single- Family" means,
notwithstanding any contrary. definition in the City's Municipal Code, any detached or
attached house or 'residence:designed or used for occupancy by one family, provided that
Collection service feasibly can be, and is, provided to such Premises as an independent
unit, and the owner or occupant of such independent unit:is billed directly for the
Collection service."
5. Fran chise.Agreement, Sections 4.1 and 4.2 Right to Commercial Recyclables and
Organic' Materials: This ;Section requires the collectionDf all Solid Waste,
Placed by
Recyclable generated in the City generator for collection. aSection id that Trimmings 4.2 proves a personth
other than the
e
Contractor may collect Source- Separated Recyclable Materials, Organic Materials,
or Specialty Recyclable Materials generated by commercial. businesses, including
City facilities. Is it correctto assume then that the Contractor is not required to
collect comt� ercial recyclables or organic materials, and such materials are open to
third parties under ihe'Contract?
Response: The City's intent is to require the contractor to provide cominingled
recyclable materials collection services and yard trimming collection services to
commercial customers that. subscribe to such services. Furthermore, the City's
expectation is that the contractor will develop a commercial outreach program designed
00 of Petaluma RFP 19 RFP Clarification. No. I
February 26, 2003 Agenda Report Exhibit 2
C:Oocumeins and SerrnngslJkinglLoc.« 1`SeiiingslTeinporarp lnrernet Filesl6LK381Clarificnrion_l.do.c
to: (1) educate commercial customers about recycling and composting,and the benefits
of subscribirig to recyclable and yard trimming collection programs, and (2)
enroll commercial businesses in recyclable materials and yard trimming collection
programs. For`the-purposes of preparing cost proposals, a proposer shall, develop. their
commercial collection program costs based on its assumptions regarding the participation
level of businesses based on its experience, 'its assessment of the City of�Petaluma ,
commercial customers, and how successful they believe its commercial recycling and
composting programs will be.
Amend Section 4.2 -1 of the ;Draft Franchise Agreement to read as follows:
"Commodities. ,Source Separated.Recyclable Materials, Yard Trimmings, and Specialty
Recyclable Materials generated by Commercial businesses, including City facilities,
which 'are Collected by a Person (or company) through a private arrangement with the
Generator and the Generator is 1compensated for the materials Collected, provided .
however, that the Owner or Occupant of such Commercial business shall be required to
subscribe to and pay for the basic level of Recyclable Materials Collection service
provided by Contractor."
6. Franchise Agreement, Section 4.5, City - Directed Changes to Scope. 'This; Section
provides that the City can dir.ect.the, collection of certain materials, which were
g' y g reasonable opinion of ,the .
on mall. Solid Waste but Burin the.term can and in the
City, be economically recycled or composted. Canyon provide those ; factors that the
City would consider:in determining whether a material can be "econ'omically
recycled or- composed?"
com
y p_
Response: No. The: factors would be different on a case -by -case basis. Note that if this
right is exercised by the City, the Contractor's Coiiipensation will be adjusted if
warranted pursuant to the terms of Sections 4.5.1) and 12.7 of the Franchise.Agreeincnt.
7. Franchise Agreement Section 4.5.13.7, Change in Scope. This Section provides that
the City shall review the Contractor's proposal for change in. the Scope of Services
and if said proposal is desirable, to* the City the "City" may negotiate with the
Contractor -to amend_theAgreement to the change in scope: Does this 'mean
that the City is not required to negotiate -with thet Contractor for an amendment to
the Agreement• and that it may at that point solicit proposals .for said services on
third parties?
Response: If the City chooses. not to ,negotiate with the - contractor, the City waives its.
right to permit other persons to provide the. services. If the City decides to negotiate with
the contractor an d the contractor and City do not.reach an agreement, then the City may
exercise its rights to peer it�other persons to provide the services. To clarify, this point,
amend the Franchise Agreement by adding the following to, the end of the first paragraph
that follows Item 7 in Section 4:5.B: "If the City chooses not to negotiate with the
Contractor; then the City waives its right to permit'Persons other than the Contractor to
provide the additional services."
City of Peti luni - a REP 20 RFP Clai f cation.No..1
February 26, 2003 Agendir -Repo t fAibit 2
C IDnnunenisimd SeuinrsllFinaV ocnl'SeniiiQSlTempmari 7merneLri leslOLK ?31Garifiwrtion_'l.da4
S'. Franchise agreement; 'Section- 4.5.F, Terminate New Programs. This Section
provides that the City shall' leave the right to terminate new programs if, in its sole
discretion the Contractor is not cost effectively achieving the program's and,
objections. What factors would the City consider- in making such a determination?
Further, that same Section provides that the City may use a third party to perform
the new services if the City "reasonably believes" the third party can improve on
Contractor's performance and /or costs. Again, what factors would the City consider
in making such a determination?
Response: When anew service is, added to the scope of the Franchise Agreement, it is
the City's intent that the Cty:and contractor would agree to the costs, performance
standards, and expected results of such program. The City and. contractor may negotiate
the basis for termination of the programs prior to program implementation. In the event
the contractor does not provide the services in a manner materially consistent with or
better than the agreed upon costs, standards and results, the City would then have the
right to terminate'the new program and retain a third party to provide the service.
Performance; standards and - expected results may focus on program costs, the cost per ton
of materials• diverted, level of participation in the program, and comparison of costs to
other similar programs.
9. Franchise Agreement, Section 5.1.3, Multi -flex. Service. This Section requires that
the Contractor provide Solid Waste Collection Services to Multi -flex premises in a
manner identical to-service. provided to Single - Family premises. What services are
• required in the event that Multi =flex premises do not allow for individualized
service?
Response: Multi - plex'units are to be served in the same manner as single family
customers and receive individual collection service for solid waste, recyclable materials,
and yard trimmings. Mult 'family units shall receive centralized collection service for
solid waste and recyclable materials, and, if requested receive centralized yard trimming
collection services for an - additional fee.
To clarify this issue, the City amends the multi -plex definition to include only units that
receive individual service and the multi- family definition to include only units that
receive centralized service. Specifically, the multi - family and multi -plex definitions in
Article 1 of the Draft.Franchise Agreement shall read as follows:
""multi-Family" means. any Residential Premises, other than a Single- Family or,Multi-
Plex Premises;: with two or more units used for Residential purposes (regardless of
whether residence therein is temporary or permanent) which receive centralized
Collection service for all units on the Premises which are billed to one Customer at one
address. Multi- Family Premises includes yacht harbors and marinas where residents live
aboard boats. Multi - Family Premises include condominiums, townhouse complexes,
mobile home parks, and cooperative apartments with two or more units that receive
centralized Collection service for all units on the Premises that are billed to one Customer
at one address.
City of Petaluma RFP 21 RFP Clarification No. 1
February 26, 2003 Agenda Report Exhibit 2
C:IDocuments aril SettingiWiing "cal "SeuiiigsiTeiiiporitiT Internet Files IOUMClorificulion_l Joc.
"Multi' -flex" means any Residential Premises, other, than a Single- Family arid. ulti-
Family Premises,, with two to more dwelling units used for Residential purposes
(regardless ofwhether residence therein, is temporary or permanent) which receive
individual Cart Collection services. Multi -Plea Premises include condominiums
townhouse complexes, mobile home parks, and cooperative apartnients With. two or more
units that receive individual. Cart Collection service and that are billed to•one Customer at
one address or to each individual unit."
Amend Section 5.3 of the Draft Franchise. Agreement to read as follows: 'Contractor
shall provide Yard Trimming, Collection service to Multi -flex Premises in the.same�
manner as -described in Section 5.3.2 for Siftgle- Family Premises with the eXceptionthat
Yard Trimming Collection services not be provided to Multi -flex condarmnium:and
townhouse complexes unless the Owners or Occupants of such Premises request, Yard
Trimming Collection• service and pay an additional fee for such service."
10. Franchise Agreement, Section 5.2.1, Recyclable 'Materials. This Section provides
°that th City may reg nest, Contractor to include.collection of additional types of
Recyclable Materials beyond those defined in. Article I of the Agreement; however,
no additional compensation is-provided if the Recyclable Materials are placed in the
Recyclable Materials container. In the event additional processing costs are
incurred as a result.of these new materials, will those costs be covered?
Response: 'An. adjustment to processing costs would be considered in accordance with
Section 4:5 of the Draft Franchise Agreement, To clarify this point, amend the last
paragraph of Section 5.2.1 to read: "In accordance with Section 4.5, the City;may request
Contractor to modify its scope of service to include Collection of additional types of
Recyclable Materials beyond those materials defined in Article 1..If the City.requests
Collection of additional Recyclable•Materials, the Contractor shall h6tTeceive additional
compensation for Collection service if the Recyclable Materials.are.placed by .Generator
in the.Recyclable Materials Container. An.adjustment.to Contractor's Compensation
maybe made for changes in Processing costs in accordance with Sections•4.5 and 12.7
11. Franchise Agreement, Section 5.9, Abandoned Waste Collection. This Section
regnires the collectionof ,abandoned waste. Is it -the City's intent to° require that
such abandoned waste be collected only from public property, or from private
property, as well?
Response: The City's intent is for collection of abandoned waste from public property.
To clarify this point, amend the first sentence of the second paragraph of Section 5.9 to
read: "Contractor shall Collect Solid Waste and.Bulky Items abandoned by Generators
on public property in the City upon direction from the City."
r
•
12. Franchise Agreement, Section 6.1.A, Processing Site Permits and Approvals. This
Section requires the. Contractor keep all existing,permits and approvals necessary
for use of the Recyclable Materials processing site in full regulatory compliance and
to provide copies of notices of violations or permits to the City. Will the City
City of Peta.lunia RFP' 22 RFP Clarftr atiorNo. l
Februmy 26, 20003 Agoidd Report Exhibit 2
CtlDocuinenls um` PSertinlslJAiiiglCocirkSerlingslTemporar} lrileriier Fi1es10Lk'81CJnrificimon l.rJoc
consider modified language that this requirement only apply to Recycling
' Material processing sites owned -and /or controlled by Contractor.?
Response: No. In the event the contractor relies on a subcontractor's processing site(s),
the contractor shall be responsible for ensuring that the subcontractor complies with the
obligations of Section 6. LA.
13. Franchise Agreement, Sections 6.2 and 6.3, Compensationfor'Composting and
Disposal Costs. These Sections provide for compensation for "estimated"
composting and dispos aL costs, respectively. Is it the,City's intent that for rate years
subsequent to years land 2 that Contractor will be compensated for actual
composting and disposal costs?
Response: No. After rate periods 1 and 2., the Contractor will be compensated for
estimated disposal and composting costs based on the tom7age collected in the most -
recently reported twelve -month period. The following sections of the Franchise
Agreement describe how the costs are estimated:
Relevant Section of the
Rate Period Franchise Agreement Adjustment Method
3 12.3.2.D.2 Estimated using historical tonnage
4 12.4.1.C..1 and 12.4.1.C.2 Estimated using historical tonnage
5 12.4.2 Same as Rate Period 4
6 12.4.3 Same as Rate Period 3
7 12.4.4 Same,as Rate Period 4
8 12.4.5 Same as Rate Period 4
9 12.4.6 Same as Rate Period 3
10 12.4.7 Same as Rate Period 4
14. Franchise Agreement; Section 9.5.11, Contractor's Key.Personnel. This Section
provides the City with the authority to approve the selection of Contractor's
General Manager, Customer Service Manager and Qperat"ions Manager and to
request those persons be replaced in the event liquidated damages exceed a certain
amount.. In most cases, the General Manager, Customer Services Manager, or
Operations Manager have responsibility for jurisdictions other than the City of
Petaluma. Would the City consider limiting this provision particular person
solely or predominately responsible for the management of the Petaluma service and
allow for that person's reassignment.
Response: Yes.
15. Franchise Agreement, Section 11.3, Vehicle Impact Fee. This Section imposes a
Vehicle. Imp act Feel of31.00 per customer. How 'is the "customer count to be
cial. entities, does that
determined?
count sone or For
u comers serves
for purposes of calculating he Vehicle Impact Fee?
i
Response: Refer to the response provided for Question 2 in Section C.
City of Petalurna,RFP, 23 RFP Clarification No. I
Februal� 26, 2003 Agenda Report Exhibit 2
C: IDocumenis and Scitings ykinglLoco¢;Selniik'ilTeoiporYu FileslOLK23ICinrificanon_T floc'
16. Franchise Agreement, Section 13.2.; Revenue Reconciliation. This Section provides
for revenue reconciliation in all years. of the Contract except for the last,two. Is it
accurate, therefore, to assume that if'rates set by the City are inadequate, to provide
the revenue requirement for the, last two years of the Contract, then Contractor.
required to absorb that loss, and correspondingly, should revenues provided by
rates exceed' the revenue requirement for the last two years, Contractor shall be
allowed to retain that amount?
Responses Yes. The City's - intent is,not to conduct a detailed revenue reconciliation
process as the Franchise Agreement is coming to an end or after.its expiration, so that it is'
not in a position of Having
ID
to recover any revenue shortfall through;rates set after the
expiration. of the Franchise Agreement.
17. Franchise.Agreement, Section 15.5.C, Adjustment to Liquidated Damages. This
Section adjusts liquidated damages, at 100% of CPI, yet rates and other
compensation is only adjusted at 75% of.CPI. Will the City consider limith g`the
adjustment to that setIor rate intmasesT
Response: Yes. Amend the formula following the isecond paragraph in,Section 15.5;.0
to read: "Adjusted', Liquidated Amount = Then - current' Liquidated Damage
Amount x [1 + 0.75:x (nyost current CPI -U /previous 1'2 -month CPI =U - 1,)]." Amend the
last line of the, example provided in Section 15 5'.0 to read: "Adjusted Liquidated.
Damage Amount $;150.00 x [l + 0.75 x ('193.5/191.0 - 1)] = $151.47"
Franchise Agreement, Section 15.5.D, Termination. This Section provides for
Termination of the Franchise as well. as replacement of the Contractor_ as General
Manager in the event liquidated damages, assessed by the City are not paid within
ten cal'end'ardays. However, after,exhaustiog its administrative remedies, the
Contractor.retains the right to 'contest the imposition of liquidated;daniages, based
on factual or other,grounds: Therefore, for the ;period of'time such ,damages are
contested it seems inappropriate to providefor the termination of the Franchise.
Therefore, will the City consider revising Section.D.of this paragraph to provide
that the City''s remedies are enforceable only after liability for liquidated damages
has been finally established?
Response: No.
19. Franchise Agreement, Exhibit D; Liquidated Damages. Exhibit D' indicates that a
$10;000 per quarter. liquidated damages can be leveled for failure to maintain
complaint level below 0.005%. How are unwarranted, unjustified, or :unfounded
complaints to be factored into this equation? Moreover,, liquidated damages Nos.. 15,
1T, 18, 19 and 20.imposes Liquid ated, Damages, of either $5,000 or $100 for the
respective offenses. Please provide the ,basis for computation of such damages -as
they seem excessive and disproportionate.
Cio3 of-Petaluma RFP. 24 RFP Clarifi.cc tioif'No. 7
FebMa.ty 26, 20003 Agenda.Report :Eihibit 2
Response: With regard to Liquidated Damage No., 20 in ExhbitD of the Draft
Franchise Agreement,, all complaints would be included in the calculation of the
complaint level. The City that in some cases, the contractor may believe that
complaints are unwarranted, unjustified or unfounded; however due to the complexity of
sorting those complaints from the other complaints, the complaint level calculation will
include all complaints. Furthermore, the number of complaints that the contractor may
feel are unwarranted, unjustified or unfounded are typically insignificant compared to the
total number of complaints received.
With regard to Liquidated Damage No. 15 in Exhibit D of the Draft Franchise
Agreement, no change will be - made'by the City.
With regard to Liquidated Damage Nos. 17, 18, 19, and 20'in Exhibit D of the Draft
Franchise Agreement, the following changes will be made:
0:
17.
30- Second Call Hold Time. Failure to answer
.$2 per call for each call
90 percent of calls' received during office hours
not answered in
within 30 seconds
accordance with the
standard
18.
3- Minute Call Hold Time. Failure to answer
$2 per call for each call
100 percent of calls received during office
not answered in
hours within 3 minutes
accordance with the
standard
19.
After -Hours Call Returns. Failure to return
$2 per call not returned in
100 percent of calls received on Contractor's
accordance with the
answering machine by 5:00 p.m. of 'the
standard
Business Day following receipt of the
Complaint
20.
Complaint Level. Failure to maintain
$2 per Complaint for
Complaint level'below 0.005% where the
each Complaint above
percent is calculated' equal Ao the number of
the 0.005% threshold
complaints divided by the total service
opportunities (the total residential stops and
commercal.lift`s performed in the reporting
period)
Cityof Petcaluina RFP 25
Februaiy 26, 2003
C. Docuniews mul SellingsYkinglLoral SeningslTemporrn_r,lnterncl Files 1OL1 231Clarificanon_l.ilor
RFP Clarification No. I
Agenda Report Exhibit 2
Attachment A
January 8, 20.03 Pre - Proposal hl'eeting Attendees
Name ®r ganization Address Phone /E -mail
John Glaub Norcal Waste Tunnel & Beatty Avenue 415/330 -2979
John Legenitto Systems, Iric. San Francisco, CA 94134 i laub(a
Bruce Gondry
Joe Garban' o. Man in Sanitary 1050 Anderson Dr. 415/485 -5648
Service San Rafael, CA 94901
Al Raymond Waste Connections 21739 Road 19 559/665 -3099 ext. 112,
Chowchilla, CA 93610
Susan Hurl Allied Waste 441 N. Buchanan Circle 925/671 -5804
Pacheco, CA 94553 stsai�.hurl�r�awin.coiZ�.
Pant Davis - North Bay Corp.
Rick Powell
Box 1916
Santa Rosa,.CA 95402-
1916
707/765 -2367
irecycie(c c.iiet
•
707/586 5533
ia�ow,ell��callat,.com
Frank Weigel GreenWaste 625 Charles St. franhw(a; a eenwaste.CORI ,
Recovery, Inc. San Jose, CA 95112
Lisa Hardin Industrial Carting/Eel. P.O: Box 3935 lcartl.0)pachell. con
River Disposal Santa -Rosa, CA 95402
Ken Foley Waste Management 3400 Standish Ave. Santa 707/585 -'0291
Jim Landa Rosa CA 95.407 kfoley wiii.corn
Trish Pisenti 707/586 -8225
pPiseilti(( >rn xOIII
City of Petaluma RFP Attachment A VP Clarificati&' No. I
Feb7-11M)? 26, 2003 Agenda Repo)l Exhibit 2
C: dDocumenesandSerriiQSlpinplLacplSeningslTem{ orm7lnternee ,Eiles10L7: ?SlGlarrficalion
Attachment >B
Proposal Submittal Requ cements for an Alternative Proposal
1. Technical Proposal for Collection Services, Environmental Impacts, and
Subcontracting Arrangements
Proposers shall provide technical information requested in P,FP, Section V, Subsections
2.1, 2.2, 2.3, 2.9, and 2.1:1 describing the collection method's, environmental impacts, and
subcontracting arrangements, for the Alternative Proposal. If services are the same as that
proposed forthe Basic Proposal, the contractor need not repeat the information but can
refer to the appropriate: sections of the proposal.
For the Alternative Proposal, proposers may propose. to use any type of collection
vehicle; however,. proposers 'shall keep in mind the City's desire'to minimize impact to
the City streets. Standard' collection or co- collection are acceptable, as well as alternative
fuel vehicles.
2. Disposal Site Proposal
If proposers are proposing to use a disposal site other than the Central Landfill,
proposers are to provide the following infon for the proposed disposal site:
A. General Site Information. Describe the disposal site location, owner, and operator.
Provide a description of the landfill liner design and environmental control systems
for leachate, landfill gas and groundwater. Document that the landfill design and
operations are in compliance with all applicable federal, state, and local regulations,
including, but not limited to, RCRA Subtitle D requirements.
B. Permits and Regulatory Compliance. Document compliance with all applicable
local, state, and federal laws and regulations by:
1) Providing a:copy of.the primary pen associated with site operations (i.e., State
of California Solid. Waste Facility Permit).
2) Providing a copy of and description of any notices of violation and/or
enforcement actions or orders against the site during the past five years and the
status of each.
C. Permitted Capacity. 'State the permitted and remaining capacity of site. Provide a
written corrunitment guaranteeing capacity (on a.daily basis and. annual basis) for the
solid waste collected under the Agreement'throughout the term of the Agreement, and
describe the propbser's ability to commit'to provide all disposal capacity needed over
the term of the Agreement. If the disposal capacity guaranteed to the City relies on
an expansion of the landfill, describe the expansion plans, additional capacity to be
constructed, schedule for expansion, and permitting status of the expansion plan.
Cite of PetaZuina RFP Attachment B, Page 1. RFP Clarifieatio77 . No. 1
February 26, 200.3 Agenda Report Exhibit 2
C r lDocuinems
I : dor
nlir( SeuingsP �inglCocril ,SetangslTentporpi i, Internet FileslOLK181 clarifiratton_
D. Current Waste Volumes. Identifythe current daily waste disposal quantities
excluding the City's waste stream. Tf contracts are in place with jurisdictions .and /or.
�.
private entities for the disposal of waste at the disposal site, identify each contractual
arrangement, the duration of the contract, the landfill capacity guarantees, the cost per
ton including fees and taxes, and the daily or annual volume handled,
3.
E. Import Restrictions or Fees. List any import, restrictions, taxes, or fees that will be
applicable to the,receipt of the City's waste stream. Discuss the ab lityof the host
jurisdiction or state to increase or levytaxes, host fees, or other fees. If there ,is an
import restriction on refuse from outside of the local jurisdiction, describe
the process to have the import restriction waived.
F. Assurances. Provide ;a written commitment to indemnify the. City against all events
in. connection with ,or related to the contractor's provision of disposal services.
Discuss the financial mechanisms'that are in place at this time to effectively
indemnify site users.
G. Transfer Station. If use of a; transfer station is proposed in conjunction with the
proposed disposal site, proposer shall provide the same type.,of information requested -
in Items A`throLgh E of this Section 2.
Composting,Proposal .
If proposing to use a composting site, other than the Central Landfill compost iig site
proposers are to provide the following infonl ation:
A. General Site Information. Name and description of facilities where organic
materials will be processed, proof of pennitted capacity, gross processing fee per ton,
anticipated,revenue %cost per ton, method of future fee adjustments, tonnage
commitment for'the tenn,of the Agreement, and method of tracking; tonnage for the
City- if the. facility receives tonnage from other jurisdictions. Note thatthe use. of
organic materials for transformation or alternative daily cover. shall not be allowed
under'the Agreement.
B. Permits and' Regulatory Compliance. Document compliance with all applicable
local, state,, and federal laws and regulations by:
1) Providing a copy of the primary permits associated with site-operations (i.e., State
of California Solid, Waste Permit
2) Providing a, copy of and descnption.of any notices of violation and /or
enforcement actions or, orders against the site, during the past five years, and the
status of each.
C. Permitted Capacity. State the permitted capacity of site. Provide a written
commitment guaranteeing capacity (on a daily basis and annual basis) for the yard
trimmings collected under the Agreement throughout the term, of the Agreement, and
City of Petaluma-RFP Attachment B, Page 2 RFP,Clarification No. I
February 26 2003 Age».da Repo i Exhibit 2
... .._:, _........ an... w,:,.,, r' c .,,��;,e,�T�,,,��,•�„v.Lnern�r, FiledOLK?31Cliirificrilioii P.dor.
describe the proposer's ability to commit to provide all the composting capacity
needed over the term of the Agreement.
D. Current Waste Volumes. Iddentify the current daily volume of organics accepted at
the composting site for composting purposes (excluding the City's waste stream). If
contracts are inplace with jurisdictions and /or-private entities for the composting of
organic materials at the composting site, identify each contractual arrangement, the
duration of the contract, the daily and long -term capacity guarantees, the cost per ton
including fees and taxes, and the daily or annual volume handled.
E. Import Restrictions or Fees. List any import restrictions, taxes, or fees that will be
applicable to "the of the City's waste stream. Discuss the ability of the host
jurisdiction or state to increase or levy taxes, host fees, or, other fees. If there is an
import restriction on accepting refuse from outside the: local jurisdiction, describe the
process to waive the import restriction.
F. Assurances. Provide a written commitment to indemnify the City against all events
in connection with or related to the contractor's provision of composting services.
Discuss the financial mechanisms that are now in place to effectively indemnify site
users.
G. Marketing. Each proposer shall describe its organic niaterials marketing plan,
including the following information:
1) Describe the marketing methods and approach (e.g., long -term contracts), types of
products to be produced from the organic materials (specifically who materials
will be sold to), targeted primary and contingent . markets, pricing policy and
assumed value for each product produced from the organic materials (supported
by average monthly'prices by type of material over the past 12 months).
2) Describe how. company will respond to severe market demand and pricing
fluctuations, which should address emergency torage of organic materials.
3) Plan for returning compost product to the City, its residents, or its businesses, if
the proposer wantsAo provide such service. Such plan shall include a description
of the volume of compost product to be made available and how the material will
be transported to the City and distributed.
H. Transfer Station. If use of a.transfer station is proposed in conjunction with the
proposed composting site, the proposer shall provide the same type of information .
requested in.Iterns A through E of this Section 3.
4. Cost Proposal
Proposer must complete a set of the proposal forms in RFP ,Attachment 5 for the
Alternative Proposal. Forms 1 through 4 must be completed to document the proposer's
assumptions (and their basis) for its annual costs. The information and operating
statisticsi on Fonns 1 through 4 will be evaluated to determine the reasonableness of the
DO) of Petaluma RFP Attachment B, Page 3 RFP Clarification No. 1
February 26, 2003 Agenda Report Exhibit 2
C:IDocumenis aii(ISciibigsVbiiglLocpl SeuingsITenil)ornnn; J)iiernci FileslOLti?31Clorificnrion_l.doc
proposer 's compensation requirement and will serve as a baseline for future adjustments
to contractor's .compensation. Forms 5 through 7 must be completed to document. the -
proposer's annual estimated. costs: Forms 8 and 9 must be completed if'proposng an
alternative disposal site or alternative processing site.
If the. Alternative_ Proposal involves the use of an alternative disposal site, the cost
proposal shall include all fees that the contractor shall pay the Agency related to the
City's obligations to the Agency. Such fees shall be $3.50 per ton for °program costs and.
$3:00 per ton to cover disposal site closure, post= closure, and leak funds.
If the Alternativ6Proposal does not use an alternative disposal site,'theAlternative Cost
Proposals shall reflect the City - directed use of the' Sonoma County Central Landfill at
500 Meacham Road, in Petaluma, for the disposal of solid waste. Cost proposals shall
reflect, a solid waste disposal fee of $5.0.00 per ton.
If the Alternative Proposal does not use an alternative composting site, the Alternative
Cost Proposals shall reflect the City - directed use of the Sonoma. County Central Landfill
at 500 Meacham Road, in Petaluma, for tipping'of yard trimmings. Cost proposals shall
reflect a yard trimming. tipping .fee of $29.00 per ton.
The Alternative Cost Proposal shall reflect depreciation of equipment over a 1,0 -year
period.
•
City of Petalunia.RFP Attachment B, Page 4 RFP ClarificatidnNo. I
Febrya7y 26, 2003 Agenda Report Exhibit 2
Attachment C
Attachment 1C
CITY OF PETALU A
WALK -1N LIST
3131102
011
C7
1504 McGregor Avenue
3 Kazen Way
211 5 th Street
814 D Street
104 Post Street
904 Wood Sorrel Drive
1516 Tanager Lane
1642 Peggy Lane
333 Vallejo Street
182 Edith Street
509 Melvin Street
29 La Cresta Drive.
39 La Cresta Drive
158 Belle View Avenue
117 Belle View Avenue
119 Stanley Street
16. Nob Hill Terrace
105 Laurel Avenue
19 Halsey Avenue
127 Olive Street
71 Raymond Heights (Duplex)
74 1 Street'.
1019 Rancho Lindo
11 Weatherby Court
2063 Harrison Street
2029 Sultana Drive
•516 Central Avenue
323 Kentucky Street
231 Liberty Street
235 Liberty Street
703 West Street.
331 Keller Street
640 Sunny iSlope Avenue
132 Round, Court .
,2514 Greenvale Court
2313 Masterson Court
216 Jeffrey. Drive
133 Penrod Drive
183'8 Ingrain 'Way
4024 Match Point
City of Petaluma RFP Attachment C
February 26, 2003
C: 0ocumews -and SettingsodnglLocal •SettingslTemportit FileslOLF ?81Ciorificntion_Ldoc.
RFP Clarification No. 1
Agenda Report Exhibit 2
Attachment D
Table 1 Revised
RFP Schedule*
ACTIVITY
'COMPLETIONIDATE
City Council Authorizes Release of RFP and Agreement.
December 2, 2002
Request for Proposals Available
December 4,'2002
R.S.V.P. Deadline for Pre- Proposal.Meeting
December 31,
Mandatory Pi=e- Piopos_;al Meeting;
January 8, 2003
Deadline to Submit Written Questions
January 31, 2003.
P;ro osers Submit Pro, osals
Aril 30, 2003
City Council Study Session to Hear Proposers' Presentations
May 26, 2003, 7:,00 pm,
City CouiiciI Study Session'to Discuss Prelii�riinary Evaluation
July 21, 2,003
Proposal Evaluation Complete (hicluding Interviews)
August 8, 200"
City Council'Selecis Contractor
September 8', 2003'
City Completes Negotiations with Contractor
October,'2003
Contractor 'Cominences Service
July!, 2004
* The ,City may modify this schedule at any time.
Cite of Petalurna RFP Attachment D RFP Clay i ication.M. 1
Februa7y 26, 200.3 Agenda;Repol t Etihivil 2
C:0ocnn6vs rind Se i.ngs�zingV ocalS''erringslTemporai.i� Internee. FileslOLK 38 Ciar•ificnlion_)aloc
El
i
Attachment E
PETAL UMA
EMPIRE WASTE MANAGEMENT
RATE SHEET
Effective 01/0112003
•
•
oreinruriwl CFL7VI1'F
32 GALLON CAN
15.94
PER MO.
EACH ADD'L 32 GAL EXTRAS
5.24
PER SVC
15852
2013ALLON'AUTO CAN
5.12
PER MO..
EACH ADD'L 2D GAL: EXTRAS
6.6D I
PER SVC
435.64
35 GALLON AUTO CAN
9.08
PER MO.
EACH ADD'L 35 GAL EXTRAS
6:66
IPER SVC
353.35
60 GALLON AUTO CAN
15.90
IPER MO.
ADYL'60 GAL CAN
17.10
1 PER MO.
EACH ADD'L 35 GAL EXTRAS
6.60
PER SVC
565.14
9D GALLON AUTO CAN
26.92
PER MO.
ADDt 90 GAL CAN
28.39
PER MO.
EACH ADD'L 35 GAL (EXTRAS)
1 6.60
PER SVC
62 YEARS OR OLDER ON "SSI & MEDI -C 9.94 PER MO.
APARTMENTS
32 GALLON CAN
15:84
PER MO.
ADD'L 32 GAL CAN
13.59
PER MO.
EACH ADD'L 32'GAL EXTRAS
5:24
PER SVC
REVIEWED 6Y:
.DATE! a] 711:r
1
1 YD 1.5" DS
2 YDS
3YD5
4 YDS
6 YDS
134:94
15852
212.11
233.04
318.92
216:06
i3mic
' 261.19
353.98
435.64
526.56
299.26
353.96:
565.76
637.06
795.09
353.35
601:16
742.24
840.78.
1049.35
_476.50621.93.
917.07
1 043.75.
1 302.89
565.14
648.31
1,095.84
1`245.67
1 B29.00
EACH ADDITIONAL YARD: 15.98
APPROV BY: �.
DATE:
City of Petaluma RFP Attachment E
February 26, 2003
C:IDocuments and$ettingsWcinglLocnl SetringslTemporocp lnternel FileslOLK?31Clorificntion_Ldoc
RFP Clarification No. 1
Agenda Report Exhibit 2