HomeMy WebLinkAboutResolution 95-064 03/06/1995 Resolution No. ss-64 N.C.S.
1 of thr~ City of Pet~lul7~a Californi~~
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3 RESOLUTION AUTHORIZING PARTICIPATION IN USED MOTOR OIL
4 COLLECTION PROGRAM
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8 WHEREAS, the Sonoma County Waste Management Agency (SCWMA) is offering to
9 supply facilities for used motor oil collection to the City at no cost; and
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11 WHEREAS, the City of Petaluma wishes to participate in the program to expand used
12 motor oil collection within the City;
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14 NOW, THEREFORE, BE IT RESOLVED that the Mayor or City Manager is authorized
15 to enter into an agreement with the SCWMA under the provisions outlined in the attached
16 Memorandum of Understanding (Exhibit A).
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Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of:the City of Petaluma at a (Regular) (A&J6iiiHG23~~($S) meeting form
on the .6th.--°-------.... day of ........_Ma.CCh 19.~..`d_, by the '
following vote:
- Ci y Att rney
AYES: Shea, Maguire, Stompe, Vice Mayor Read
NOES: None
AssENT: Barlas, Hamilt , or Hilligoss 1 p (/~l
AT-TEST : ~ ........Y/.l..C.SY.../-~-'~~~Y--.1.~:...... .
city erl: H~cat~xot Vice 119 or
Co~mal Filne.._
CA 10-85 Hcs. Nu.....J S.'V'F........._ M1'C.S.
E!~IIBIT A
SCOPE OF WORK
TASK 1 .Agency will purchase for City a tank for used oil. City will use the. tank for the
purposes of accepting and recycling used motor oil. from the general public of
Sonoma County. City may store oil from its own operations in the same tank as
oil accepted from the public.
City must establish and advertise hours for the drop-off of oil by the public, and
must accept oil during advertised hours so long as the tank has sufficient unused
capacity. Hours are to be advertised on a sign visible by the public at all times.
The tank provided will meet storm drain run-off requirements.
TASK 2 City shall arrange for the recycling of the used oil collected from the public and
provide receipts for such service to Agency for reimbursement. See Exhibit B,
Payment Terms, for specific directions on submitting receipts for payment.
TASK 3 Agency will reimburse City up to $160.00 for actual staff time expended by City
per month. City is responsible for arranging for adequate staffing.
TASK 4 Within 90 days of executing this MOU, City shall obtain a Hazardous Waste
Generator Permit from the Sonoma County Public Health Department,
.Environmental Health Division as required by law.
TASK 5 The City shall utilize the tank for the purpose of collecting oil from the public for
the three years following its receipt as required by the Agency's grant with the
CIWMB. Upon receipt of the tank, the City becomes sole owner of the tank, and
is responsible for its maintenance and upkeep.
EXHIBIT B
PAI'1~IENT TERMS
1. Payment requests must include copies of documents supporting the claimed expenses (bids,
receipts, canceled checks, sole source justifications, etc.). Supporting documents must
contain sufficient information to establish that purchases made or costs incurred aze eligible
for payment. At a minimum, the documentation should include the name, amount and
date of purchase for the expense:
2. Personnel expenditures must be computed on actual time spent on MOU-related activities.
3. Payment requests aze to be mailed to:
I,esli Daniel, Used Oil Grant Manager
Sonoma County Waste Management Agency
575 Administration Dr., Rm 117A
Santa Rosa, CA 95403
4. Agency Grant Manager will review and approve all payment requests for completeness
before including them in Agency's payment request to the CPrVMB. City must have
obtained a Hazardous Waste Generator Permit from the Sonoma County Public Health
Department, Environmental Health Division before it is eligible for reimbursement on
MOU related expenses.
5. City hereby understands and acknowledges that the funds for this MOU are to come from
the CIWMB pursuant to the Grant Agreement. Therefore, City hereby releases Agency
from any claims for reimbursement that are not funded by CIWMB. Notwithstanding that
Agency promises to take all reasonable measures to secure reimbursement of all allowable
funds from CIWIvIB. City will be reimbursed after Agency has received reimbursement
from the CIWiv(B for the expenditure. In the event CIWMB fails to approve any
expenditure, Agency shall not be liable to City for such unallowed expense.
6. City may submit payment requests at any time understanding that payments shall be
processed and submitted quarterly to CIWMB. All payment requests shall. be submitted
by June 15, 1995 to receive reimbursement.