HomeMy WebLinkAboutResolutions 2011-076 N.C.S 05/16/2011Resolution No. 2011 -076 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE
EAST WASHINGTON STREET PEDESTRIAN CROSSING
PROJECT NO. 016100902
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the East Washington Street Pedestrian Crossing Project ( "Project "),
and,
WHEREAS, bids for the Project were opened on August 18, 2010 in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and,
WHEREAS, the apparent low bid for the Project was the bid of Ghilotti Bros., Inc. in the
amount of $198,767; and,
WHEREAS, by Resolution No. 2010 -164, adopted on September 13, 2010, the City
Council of the City of Petaluma found the bid of $198,767 for the Project to be the lowest
responsive bid and awarded the Project to Ghilotti Bros., Inc in the amount of $198,767,
conditioned on Ghilotti Bros., Inc timely executing the Project contract and submitting all
required documents, and authorized and directed the City Manager to sign the Project contract on
behalf of the City, upon such timely submission, and to execute on behalf of the City any change
orders and other amendments to the Project contract that are necessary to effectively complete
the project and /or to realize the Project and /or cost benefits for the City; and,
WHEREAS, because the low bid for the project was lower than expected, the City was
approved by Caltrans Local Assistance to use remaining federally authorized grant funds of
$25,757 for additional project elements, including accessibility improvements for the Petaluma
Ring Trial entrance at the pedestrian crossing; and,
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved:
Change
Order
Description
Amount
#1 Petaluma Ring Trail Entrance — Accessibility improvements including $25,757.00
new sidewalk, bollards, and trash receptacle
#2 Furnish and replace a utility vault lid in order to meet accessibility
compliance.
#3 130' of additional trenching, conduit, electrical, and asphalt to tie into
PG &E facilities.
44 Time delays and re- mobilization fees due to an unmarked /not located
and abandoned PG &E utility in the field.
$2,942.00
$9,880.00
$2,229.83
Resolution No. 2011 -076 N.C.S. Page 1
Change Description Amount
Order
#5 Furnish and place bark where asphalt pathway was removed and install $2,900.00
a standard concrete collar to an existing water valve
#6 Relocate two signs and install two new pedestrian informational signs $1,323.00
and final close -out
Total of all change orders $45,031.83
Sum of over and under runs $2,923.38
; and,
WHEREAS, the final contract amount, as amended, including all change orders, is
$246,722.21; and,
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract entitled East Washington Street Pedestrian Crossing Project No.
C16100902, with the final contract amount of $246,722.21, is accepted as complete,
subject to the Contractor's continuing warranty, and other obligations pursuant to the
contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 16` day of May, 2011,
by the following vote:
AYES: Albertson, Barrett, Mayor Glass, Harris, Vice Mayor Healy, Kearney, Ren6e
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
City Clerk Mayor
Cs
as to
Resolution No. 2011 -076 N.C.S. Page 2