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HomeMy WebLinkAboutAgenda Bill 3.L 04/07/20034 CITY OF PETALUMA, CALIFORNIA AG BILL A V ® 7 2003 Agenda. Title Meeting Date: 07 April 2003 Resolution Authorizing Execution of Professional Services Agreement with Wetlands Research Associates for Design and Meeting Time ® 3:00 PM Engineering of McNear Peninsula Phase I Improvements ❑ 7:00 PM Category (check one) ® Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department Directo . Contact Person Phone Number Parks &Recreation Jim Scott Duiven�,� 707 / 778 -4511 General Plan Admin. Pam-eY uft, Associate Planner` Cost of Proposal Account Number $79,418 9050 Amount Budgeted Name of Fund: $79,418 ($380,000 2000 Park Bond Act grant, $120,000 Bay Area RP. McNear Ph 1 Ridge Trail grant pending, project will not require local funds) (River Plan — McNear Peninsula) Attachments to Agenda Packet Item Resolution authorizing execution of Professional Services Agreement with Wetlands Research Associates Proj ect Budget Project Location Map Summary Statement An application was submitted on February 1, 2002 for grant funds through the Riparian and Riverine Habitat Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 authorized by Resolution No. 2202 -059 N.C.S. In October 2002, the City received notification from the California Department of Parks and Recreation that it had been. awarded $380,000 in funds for the development of a public trail, biotechnical bank stabilization, riparian and riverine habitat enhancement, and installation of interpretive displays on a City -owned 10 -acre site known as McNear Peninsula Phase I (see attached Location Map). City Staff is pursuing additional funding through the Bay Area Ridge Trail Council (BARTC) to implement additional public access on the McNear Peninsula Phase I site (Resolution No. 2003 -056 N.C.S.)'. In January 2003, City Staff issued a Request for Proposals for environmental and geotechnical site review and project design for the McNear Peninsula Phase I improvements. Four firms submitted proposals and interviews were held on February 27, 2003. Staff has selected the firm of Wetlands Research Associates with Miller Pacific Engineering serving as a subconsultant. Staff is requesting authorization to execute a Professional- Services Agreement with Wetlands Research Associates for an amount not to exceed $79, 41.8. Please see the attached Resolution and Budget. Recommended City Council Action /Suggested Motion Adopt Resolution authorizing the City Manager to execute a Professional Services Agreement with Wetlands Research Associates for design and engineering of McNear Peninsula Phase I Improvements. Reviewed by Finance Director: Reviewed bv City Attorne : Approved by C 4ty Manager: a Date: Date: Today's Date Revision # and ate Revised: File Code: #126 March 2003 24 March 2003 CC- McNear Phase I- PSA- 040703.doc CITE' OF PETALUMA, CALIFORNIA • 1. 7 APRIL 2003 AGENDA REPORT FOR Resolution Authorizing Execution of Professional Services Agreement with Wetlands Research Associates for Design and Engineering of McNear Peninsula Phase I Improvements 1. EXECUTIVE SUMMARY An application was submitted on February 1, 2002 for grant funds through the Riparian and Riverine Habitat Program under the Safe 'Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 authorized by :Resolution No. 2202 -059 N.C.S. In October 2002, the City received notification from the California. Department of Parks and Recreation that it had been awarded $380,000 in funds for the development of a public trail, biotechnical bank stabilization, riparian and riverine habitat enhancement, and installation of interpretive displays on a City -owned 10 -acre site known as McNear Peninsula Phase I (see attached Location Map). City Staff is pursuing additional funding through the Bay Area Ridge Trail Council (BARTC) to implement additional public access on the McNear Peninsula Phase I site (Resolution No. 2003 -056. N.C.S.). In January 2003, City Staff issued a Request for Proposals for environmental and geotechnical site review and project design for the McNear Peninsula Phase I improvements. Four firms submitted proposals and interviews were held on February 27, 2003. Staff has selected the firm of Wetlands Research Associates with Miller Pacific Engineering serving as a subconsultant. Staff is requesting authorization to execute a Professional Services Agreement with Wetlands Research Associates for an amount not to exceed $79,418. Please see the attached Resolution and Budget. 2. BACKGROUND The acquisition and enhancement of the McNear Peninsula has been a part of Petaluma's General Plan for over thirty years. The existing General Plan Land Use Map classifies the McNear Peninsula as a "Proposed Park ". The City's goal of acquisition and development of the McNear Peninsula as a public park is reiterated in the 1996 Petaluma River Access and Enhancement Plan and again in the Draft Central Petaluma Specific Plan. Following the initial 10 -acre purchase of the McNear Peninsula in 1996, City Staff has consistently sought additional grant funds from a variety of sources for the purchase of the remaining parcels comprising the McNear Peninsula and for implementation of improvements. In 1996 the Sonoma County Agricultural Preservation and Open Space District assisted the City of Petaluma in purchasing the first phase of the McNear Peninsula Park, consisting of 1.0 acres; an area which includes the head of the McNear Channel and a section that abuts Copeland Avenue and wraps around the McNear Channel to the east near Hopper Street and to the west, along the McNear Peninsula. In February 2001, the City Council authorized City Management to submit a grant application to SCAPOSD (Resolution No. 2001 -030 N.C.S.) for securing funds to proceed with the phase two purchase and restoration of the McNear Peninsula in compliance with the adopted River Access and Enhancement Plan. The Resolution .further instructed City management to "attain additional funding to complete the acquisition and implementation" of the McNear Peninsula Park. An application was submitted on February 1, 2002 for grant -funds through the Riparian and Riverine Habitat program under the Safe Neighborhood Parks, Clean Water; Clean Air and Coastal Protection Bond Act of 2000 (known as Proposition 12). In October 2002, the City received notification from the California Department of Parks and Recreation that it had been awarded $380,000 in funds for the development of a public trail, biotechnical bank stabilization, riparian and riverine habitat enhancement, and installation of interpretive displays on a City - owned 10 -acre site known as McNear Peninsula Phase 1. City Staff is pursuing an additional $120,000 in funding through the Bay Area Ridge Trail Council (BARTC) to impleme additional public access on the McNear Peninsula Phase I site (Resolution No:: 2003 -056 N.C.S.). h'i� February 2003 the City received notice from the local BARTC representative that we had received Board approval for the funding, pending final approval by the California Coastal Conservancy, which is in charge of dispersing these Proposition 12 funds. The Coastal Conservancy will `make their decision in April 2003; if successful the project funding will total $500,000. With the award of $3`$0;000 in grant funds in October 2002 City Staff issued a, Request for Proposals from qualified individuals and firms to provide contract services for environmental and.geotechnical site review and`project design for the McNear Peninsula:Shoreline Trail and Riverine Improvements Project. Four firms submitted proposals and interviews were 'held on February 27, 2003.. Upon the review of proposals and based on the interviews Staff has selected the firm of Wetlands Research Associates with Miller Pacific Engineering serving as a subconsultant. The current scope of services includes environmental review and permitting, project design, engineering, and complete construction drawings. Staff will then go out to bid for construction, with work anticipated to begin in spring 2.004 and project completion by 2005. ALTERNATIVES Adopt :Resolution authorizing execution of Professional Services Agreement with. Wetlands Research Associates for design and engineering of'McNear Peninsula Phase I Improvements. . Decline to authorize execution of Professional Services Agreement; provide direction on alternative consultant selection. 4. FINANCIAL IMPACTS Preparation of this Agenda Bill, grant, applications, presentation materials, Request for Proposals, site visits and interviews have taken approximately 10 days over the past 14 months. Whilel the State Parks grant does not include administration costs, the BARTC proposal includes $10 for administration costs. All other ,grant funds will be utilized to pay for contract services and project construction. 'These grant funds will also ;fulfill the matching fund requirements of SCAPOSD for the 1 purchaseof the City -owned 10 7acre portion of the Peninsula, and a portion may also be used': as matching funds for the future acquisition of the central portion of the McNear Peninsula. Costs for some improvements such as fencing and screen landscaping will be shared with the adjacent property owner. To date, grant funding of $380,000 has been secured, with an additional $120,000 pending. Staff is seeking authorization to execute a Pro - fessional Services Agreement with Wetlands Research Associates for $79;418 for project design. Please see the attached budget. 5. CONCLUSION Implementation of the River Plan and the existing General Plan goals for the McNear Peninsula has long been recognized as a City Council priority. This project represents the first phase in making public access and improvements to the McNear Peninsula a reality. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WIL "IDENTIFY SUCCESS OR COMPLETION: • Success may be measured in two steps: first; completion of environmental review, project desi'gin, and preparation of a complete bid package by winter 2003/2004 as outlined in the current scope of services; and second, project construction complete by 2005. 7.. RECOMMENDATION Adopt Resolution authorizing the City Manager to execute a Professional Services Agreement with the firm of Wetlands Research Associates for the design and engineering of McNear Peninsula Phase I improvements. Attachments: ■ Draft Resolution authorizing execution of Professional . services Agreement with Wetlands Research Associates ■ Project Budget ■ Project Location Map C7 • RESOLUTION AUTHORIZING EXECUTION OF PROFESSIONAL SERVICES AGREEMENT WITH WETLANDS RESEARCH ASSOCIATES FOR DESIGN AND ENGINEERING OF MCNEAR PENINSULA PHASE I IMPROVEMENTS WHEREAS, the City of Petaluma was awarded $380,000 in grant funds from the Riparian and Riverine Habitat Program under the Safe Neighborhood Parks, Clean Water, Clean Air, And Coastal Protection Bond Act of 2000; and WHEREAS, City staff invited proposals to provide contract services for environmental and geotechnical site review and project design for the McNear Peninsula Phase I Shoreline Trail and Riverine Improvements project; and • WHEREAS, proposals were reviewed and interviews conducted; NOW, THEREFORE, BE IT RESOLVED `.that the City Council of the City of Petaluma hereby authorizes the City Manager to execute a Professional Services Agreement with the firm of Wetlands Research Associates for the design and engineering of McNear Peninsula Phase I improvements. t Page 1 y - .i • • • W/ DETAILED TR BUDGET EST, BY EMPLOYEElTASK IN HOURS - - Revised V03 JOBNO__ 13011 - - - -- -- - - -- -- --- - -- - - NAME. Petaluma River Park Design - RATES: January 2003- _ - , Wetlands Research' Associates, Inc. and Miller Pacific Engineering Group PROJECT.,McNear Penisnsuia Phase I. Shoreline Trail & Rivenne Improvements Project - Budget Prepared:' February 7, 2003 (Revised March 7, 2003) Time Allocation & Cost Estimate - - Senior Technician Technician - - Task Description.. Scott Stephens Tom Fraser George Salvaggio Jeff Dreier Shannon Lucas Landscape. Designer Landsca De& net Expenses Cost Task Subtotals ............................... .................. $4,208 1.. Proiect- Management ........... ............................... ............................... ................................................................................................................................. $210 1r1 PraeIX'Manaoement !9 months) 2 $25 $393 1.1:1 Project' - Coordination 4 9 $25 $799 1.1 -.2 Con tracRAdministration 525 $393 1.1.3 TechnicsI,Coordinabon 4 . 1.2 Submissions 9 9 $25 $1,627 1.2.1 'Monthly Siatus,Reports (9) a 1.3 Meetings %including Travel Time $25 $393 1.3.1 'Open. - Perrniting or.Additional Design Meeting (Optional) 4 a $25 $393 1.3.2 -Open - Perrniting or Additinal Design'Meeting (Optional) 4 2. Data GattierinclA Site Evaluation ........................................ ............................... .....::: ........................................................................................................................... ....,...............:.......... .... ...........I.... $13,842 2.1 Data Gathenno 9 Site 'Evaivati 8 $35 $ 21.1 Biological Assessment (wildlife & rare plants }field 0.5. 1 2 $75 • $591 91 5 2.1.2' n - 6 Jurisdictional Wetland.. Delineatio .� 2 :1.3 GeotechniCal - Review. published information ( historical aerials from City) 9 5900 2:4.4 Geotechin cal.;;Subsu6ce Investigation (3 borings) 32-' _� $3,200 S3 2 1.5 Geotecnnical'- Evaluation & Analysis. 35 2 1.6 Site: Evaluation -. Habitat .Creation /Trail /Gateway/Parking Design _ 3 3 $50 $557 2.1.7 Site Evaluation - -Trail/Gateway /Parking Design 3 3 - - 5507 22 Submissions lone draft. one rinal) - ' 12 $25 57,426. 2.2.1 .*Biological Assment'Report i 0.5 6 _ 8 16. $50 $1,858 2.2.2 'Wetland'- Delineation Report' 2.3 Meetings including Trayel'Time $25 $393 2.3.1. .'Meeting with:adjacenf landowners 4 .......................:....... $6,475 3: Prepare Environmental Restoration & Management Plans ...................................................................................................................................................................................................................................................... 3.1 Environmental, Restoration & Management Plan 4 i $2,105 3:1.1 Biological Restoration Plan. 1 20 - 3.1.2 Exotic Vegetation Removal & Control .Plan 1 4 $436. 3.1:3 Bank Stabilization &Erosion Plan" 8 1 4 12 $1,236 $1, 3.1.4 Landscape Maintenance;Guidefnes 2 $7793 3.1.5 5-Year Monitoring Program i 1 8 3.2 3.2.1 Submissions • - *Environmental Restoration &M nagemenk Plan - Draft 0.5 0.5 2 1 - $100 $44.1 3.2.2 *Environments l 'Restoration. &: Mariagement Plan - final. 0.5 0.5 2 1 $100 $441 ............................... $3,290 4. Permitting Assistance :...................................................................................................................................................................................................................................................... 4.1 Permit 'Preoaration - 4.1.1 Review of C ty Draft Permit Applications 8 2 20 $1,610 4.1.2 Permit,Figure Preparation 4.2 Meefiims inciuding Travel Time 5420 4.2.1 Permit Kick -off Meeting with City and Agencies 4 4.2.2 Permit Pre- submission Meeting with City Staff 4 $420 ............................... $22,745 5. Conceptual Design ...................................................................................................................................................................................................................................................... 5.1 Concept Desion - /Program fliustrative Plans & Sections Opinion of CosU ' 21 $25 $1,957 SAA Illustrative Site Plan (Alternative A, & B) $25 $1,957 5.1.2 Entrance &. Parking (Alternative A & B) 21 $25 $1,605 5.1.3 Marsh�Enhancement/Creafion (Site A, Site B, Cross Sections) 2 15 51.4 Bank Stabilization (Site A, Site B. Cross Sections, Earthwork Calculations) 6 2 8 16 $25 $2:545 5.1.5 River/Marsli Overlook Alternative A & B, Cross Sections) 2 15 $25 $1,605 2 15 8 $25 $1,924 5.1.6 Shoreline Access Trail (Plan, Cross Sections) $25 $1,041 5.1.7 Site:Furnishing & Interpretive Displays (Optional) 1 12 2 16 $150 $1.454 5:1.8 Photographic Boards (5) 12 $25 $2.053 5.1.9 Opinions of Construction Cost 12 5.2 Submissions .(Illustrative Plans & Sections Ooinronof Cost, Revisions) $150 _ $950 5.2.1 'Preliminary ,Concept Design - Draft 2 8 8 $50 $666 5.2:2 'Preliminary Concept Design - Final $150 $950 5.2.3 'Final Concept Design - Draft 2 8 8 $50 $1.226 5.2.4 'Final Concept Design - Final, Color Rendered 8 5.3 Meetings including Travel Time ' $788 5.3.1 'Staff Review - •Site Preliminary Design 4 4 $20 $480 5.3.2 'Public Workshop- Concept Design. 5 Vo $388 5.3.3 *Staff Review - Final Concept Design 4 4 $20 $388 5.3.4 'Public Review - Recreation, Music, & Parks Commission $20 $788 5.3.5 'Public Review - City Council 4 4 • -1 I :. 6 Final Design, Specifications, Construction Documents ........................................................ .............................::.............. ......................................... ................................................................................................... ........... ' .. ....................... $28;858 - 6.1 Prepare Construction Dramnos - -� 6a1 - Base Plan BTitie Block - Preparation - - — - - - - - -- - - - - - - 6 ! $4 62 6.1.2 Site Plan (Entrance, Parking.Trail, Fence, Overlook, Furnishings) -, 2 20 I $1.724 - 6.1.3 Grading & Drainage Plan & Details (Bank, Wetlands, Entrance & Parking, Upland) 4 _ 2 20 6 $2,544 - 6.1.4 Erosion Control Plan &. Details 4 _ 1 16; $1,612 6.1.5 Planting Plans, Legend,.Details (Wetland, Riparian, Grass, Screen, Entrance) 2 20 $1,724 6.1.6 Irrigation Plan, Legend, Details (Riparian, Entrance, Screen) - ^. 2 20 $1.724 6.1.7 Fence - Construction Details 1 12 $932 6.1.8 Shoreline Trail - Construction Details _ 2 12 12 $1,948 6.1.9 Parking Area - Construction Details 2 8 4 $1,080 6.1.10 Site Furnishings & Interpretive Signs - Construction Details (Optional) 2 16 ` $1,416 - 6.1.11 Overlook - Construction Details 15 21 $2,997 6.1.12 Opinion of Construction Cost 12 12 $2,028 6.2 Prebare Construction Specifications 621 Planting Specifications (Trees & Shrubs. Welland, Hydro-seed, Soil Preparation) 0.54 $354 6.2.2 Grading- Specifications (General, Subgrade, Geotechnicap 0.5 4 $334 6.2.3 Irrigation - Specifications 0.5 4 $354 6.2.4 Shoreline Trail - Specifications 2 1 6 $754 6.2.5 Parking Surface - Specifications 2 1 8 $908 6.2.6 Overlook - Specifications 4 12 $25 $1,317 ' 6.3 Submissions (Drawings. Specifications, Opinion of Cost, Revisions) 6.3.1 'Submission - 50% Completion Sets- 1 6 $150 $704 6.3.2 'Submission - 90% Completion Set 1 6 $150 $704 6.3.3 'Submission - 100% Completion ;Draft 1 6 $150 $704 6.3.4 'Submission - 100% Completion Set, Final 1 4 _ - $150 $550 6.4 W etinos mdudmci Trove/ Time '6.4.1 *Staff Review, -.50 %Completion Set. 4 4 $20 $788 6.4`.2 'Staff Review -:90%% Completion Set 4 4 $20 $788 6.4.3 'Stall Review- 100 %, Completion:Set 4 _ $20 $388 _ Total Hours 122 23.5 222.5 1.5 80 300 - 172 Total Expense $2,125 Estimated Total Cost .................. ............................... .......................... Optional Items $3,243 Base Cost $76,175 • �� @i a a e . a ®m ■ �■& ®e$ ©e # AV ®eJe� ® e% ���W� ® � ® tea � m■aaa r . � J O. STkE� . -. / PIE � . - . i PRO �