HomeMy WebLinkAboutAgenda Bill 4.A 04/07/2003F_
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CITY OF PETALUMA, CALIFORNIA
AGENDA BILL APR- 7 49-B21 4 A
Atlenda Title: Public Hearing To Receive Comments On' The 2003-
Meeting Date:
0 0( t Resolution
04. Proposed Action Plan And Adoption Of A R
April 7, 2003
Approving pr6ving"The Community Development Block Grant Action Plan
And Authorizing The City Manager To Sign All Documents
X 3:00 PM
Meetinp, Time: ❑ 7:00 PM
Required By The Department of Housing and Urban Development
(HUD).
Category (chec Consent Calendar X Public Hearing El New Business
F Unfinished Business ❑ Presentation
Department/Division:
Director:
Contact Person:
Phone Number:
,Community
Paul Marangella
Bonne Gaebler
778-4484 (Direct Line)
Development Block
V)
Grant (CDBG)
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Cost of Proposal: $538,300
Account Number:
Fund 202
Amount B 5438,000 (2003-.04 CDBG Entitlement)
Name of Fund:
$100,300 (Previous'Years"Unspent Revenue)
CDBG
$538
Attachments to A — en d Packet.1tem:
-2004 CDBG Requests d Recommendations: Table Format
xhibit #1. FY 200 an
E xhibit xhibit #2. Requests, and Recommendations: Narrative Summary
Exhibit hj t #3. Resolution Approving Action Plan and Budget
Summary Statement: The City of Petaluma is an "entitlement itlement jurisdiction" under the Community
,Development. Block Grant Program. Under that designation, the City is entitled to an annual allocation of
funds from HUD. Petaluma's 2003-,04 entitlement was increased by $98,000 over last year's. The funds
must be utilized on 'activities which benefit low and moderate- income persons. Within that broad
definition, HUD defines eligible igible activities and the City Council allocates funds to community-based
organizations that implement projects and programs which fit the Council priorities. Those priorities are
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outlined. in the QQ-2005, Consolidated Plan, an, the document required by HUD to serve as our five-year
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strategic plan- and application for federal funding;
Recommended City Council Action /Suggested Motion: Conduct a public hearing to receive comments
on the 2003-2004 proposed . Action Plan and adopt a resolution approving the Community Development
Block Grant projects and authorizing the City Manager to sip all documents required by HUD.
Reviewed by Finance Director:.
Reviewed.hLfit .Attorney:
Approved by City Mana2er:
Date:
Dde:
w "Todav's Date: I
Revision # and Date Revised:
File Code:
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CITY OF PETALUMA, CALIFORNIA
APRIL 7,2003
AGENDA REPORT
FOR
PUBLIC HEARING TO RECEIVE COMMENT& ON THE 2003 -2004 PROPOSED
ACTION PLAN AND ADOPTION, OF A RESOLUTION APPROVING THE
COMMUNITY DEVELOPMENT'BLOCK,GRANT ACTION PLAN AND
AUTHORIZING THE CITY MANAGER TO 'SIGN ALL DOCUMENTS REQUIRED BY
THE DEPARTMENT OF HOUSING AND U,RBAN<DEVELOPMENT (HUD).
1. EXECUTIVE S.u1y MARY The primary objective of the Community Development Block
Grant (CDBG) program is the development of "viable communities, by providing
decent housing and a suitable living environment and expanding economic opportunities,
principally for persons of low and moderate income:" As an entitlement jurisdiction
under the Community Development Block Grant program, the City of Petaluma is
entitled to an annual allocation of funds from the: Department of Housing and Urban
Development (HUD) to be.utilized.on activities which fulfill that national objective.
Requests for funding for projects and programs must address not only the national
objective, but also the Council's local priorities as outlined, in the 2000 -2005
Consolidated Plan, the document required by HUD to serve as a five -year planning tool
and as our application for federal'funding. Those priorities are:
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1. Serving Petaluma''s'homeless population
2. Provision of rental units particularly those with supportive services
3. Access improvements for persons with a disability
4. Promotion of housing choices and opportunities
5. Provision of .childcare programs,which aid in welfare -to -work
6. Provision of work assistance programs which aid in welfare. Ao -work
7. Provision of projects and programs which encourage principles of sustainability.
2. BACKGROUND Having a. designation as an entitlement community allows the City to
not only receive direct fiind'ing from HUD for the Block Grant Program, but also to apply
directly for statewide and other federal housing funds. Since we gained entitlement status
in 19.94, the City has allocated approximately $3,000,000; in Block Grant funds and nearly
$6 5 500,000 via five HOME program grants, a $250,000 BEGIN grant for first -time
homebuyers, four HUD grants for seniors and persons, with a disability and four
Continuum of Care homeless projects.
The Petaluma Block Grant application process- consists of a public notice, application
packets to community agencies and other city departments, a technical assistance
workshop, and one -on -one application assistance to any group which requests it. Eleven
applications ;amounting to .$831,300 were received from nonprofit and governmental
agencies. A synopsis of each application is included in Exhibit #2. (If you wish to see
one or more complete applications, please feel free to call Bonne Gaebler at 778 - 4484.)
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The City's entitlement of $438,000 is based on a complex formula calculated by HUD
and the Office of Management and Budget. The formula includes data on population,
poverty statistics employment information, housing conditions, and the like. There are
two statutory. restrictions on the funds: (1) there is a cap. of20 %o on expenditures for
program administration; and (2) a cap of 15% on expenditures for "public: service"
activities, i.e. program or "soft" costs.
Program administration expenses include Block Grant staff and support services and
consultant services. Public services are defined .as 'those which "improve the
community"s facilities such as childcare health services, drug, abuse programs, services
to seniors, etc." This federally imposed 1.5% cap precludes funding ofmany applicants;
.the nonprofit applicants are familiar with this limitation. Most.of the Santa Rosa based
nonprofit'agencies that applyunder this category submit an application to fulfill , a County
requirement to do so.
2003 -2004 Entitlement $438,000
Administrative Cap (20% of entitlement) 87,600
Public Service Cap (15 %0 of entitlement) 65,700
Previous Years' Unspent. Revenue 100,300
Available for "non- public service" projects $385,000
Exhibit #1 outlines, in table form agency requests, staff recommendations and totals.
Each applicant has been notified of the public hearing and representatives from each
agency have been invited to attend, present information if they wish and be available for
questions from Council.
Some of the applicants who cannot be funded due to; the limitations of Block Grant fund's
will apply for funding from the Petaluma Community Development Commission Low
Mod`Housing Fund: The Housing Program and Budget will be presented during May
biidget workshops..
3. ALTERNATIVES
1. Approval of project and program allocations as presented.
2. Modify allocations within program guidelines.
4. FINANCIALIMPACTS The Block Grant.Program.is fiscally self- sustaining. All
administrative, project, and program expenditures are covered by the entitlement
revenues.
5. CONCLUSION In accordance with CDBG regulations, the City of Petaluma will
publish its 2003 -2004 Action Plan. Staff will respond to any community .questions and
comments. The Action Plan will be submitted to HUD by 15, 2003; funds are
available as of July 1, 2003.
6. OUTCOMES';OR,PERFORMANCE. MEASUREMENTS THAT WILL IDENTIFY
SUCCESS OR COMPLETION: HUD will approve the City's 2003 -2004 Action Plan;
the nonprofits and City Departments will complete the projects and programs, which have
been approved; the low- income citizens for whom the program is targeted will receive
benefits 4which. enhance their quality of life.
7. RECOMMENDATION
(1) Conduct a Public Hearing to receive comments on the 2003- 20.04'proposed Plan
of Action, which outlines the City's intentions for expending Community Development
Block Grant Funds.
(2) Adopt a resolution approving the FY 2003 -2004 CDBG projects for the City of
Petaluma. (See Exhibit' #3 )
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2003
EXHIRhTL#1
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-2004
PO S A L S
Project
Funds
Staff
Agency
Description
Requested
Recommendations
Difference
1.
City
Program Admin.
87,600
87,600
0
2.
Comm. Resources
Access /Disabled
50,000
50,000
0
For Independence
Housing
3
COTS
Mary Isaak Center
260,000
260,000
0
(Homel-ess Facility)
4.
PEP
Site Acquisition/
250,000
0
(250,000)
Senior Con
5.
Rebuilding Together/
Rehabilitation/
75,000
75,000
0
Christmas M April
Seniors/Disabled
(Requests 6 -11) are all subject to
the 15% public service
cap)
6.
PPSC
'Fair'.Housing
30,000
30,000
0
7.
PPSC
Seniors /Horne
35,700
35,700
0
Delivered Meals
8.
Service Outreach
Family Connection
20,000
0
(20,000)
Motivation Empower
9.
Sonoma County
Family Self-
3,000
0
(3,000)
Housing Authority
Sufficiency
10.
Social Advocates
Youth Shelter
10,000
0
(10,000)
For Youth (SAY)
11.
YWCA
Safe House
10,000
0
(10,000)
2003 -2004 TOTALS
$831,300
538,300
(293,000)
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EXHIBIT #2
SUMMARY OF REQUESTS AND RECOMMENDATIONS
(Correspond in Numbering to Table in Exhibit #1)
1. The City `of Petaluma is requesting $87,600 to administer` the CDBG program.
(The administrative funds are utilized for salaries, supplies, consulting services, Block
Grant's share of mragovernmental transfers, etc.). Block Grant regulations allow up to
20 % of the total. .entitlernentto be used for administration. Petaluma's CDBG program
and Housing'Division share the same staff, who initiate programs and projects to address
Council goals, monitor those programs for success and outcomes, follow up on all HUD -
required activity, and coordinate the Block Grant Program with the City's Housing
Program.
Total Petalumans served: N/A
Staff recommendation: $87,600
2. Community Resources for Independence (CRI) is requesting $50000 for its
program of' housing accessibility modifications" which helps eliminate barriers in homes..
(rental, or ownership) of persons with disabilities. To date this year, CRI has completed
modifications for 15 individual's. homes in Petaluma; 6 are underway. It has been
estimated that keeping individuals safely in their own homes and out of convalescent
hospitals saves taxpayers thousands of dollars per month and greatly enhances'the
disabled person's quality of life. CRI is the only organization in Sonoma .County with a
grant program for housing modifications.
Total served: 20 households
Staff recommendation: $50,000
3. The Committee On The Shelterless (COTS) is requesting $260,000 to finance a
portion of the construction of the Mary Isaak Center, a proposed year' -round singles
homeless facility. The total facility°wiil consolidate all 'singles homeless services: the
cold - -weather emergency shelter, the daytime Opportunity Center, transitional housing,
respite care and `a dining hall. The proposed facility is an outcome of Petaluma's
Homeless Master Plan completed in 1996 at the direction of the City's Planning
Commission and Council. The funds being proposed from the. Block Grant program will
become .a portion of the overall revenue stream, which includes funding from The U.S.
Dept. of Housing and Urban Development (HUD), the California Department of Housing
and Community Development (HCD), and the City's housing fund. A presentation to the
City Council on the status,, design, and funding of the proposed Mary Isaak Center is
scheduled for the April 21 meeting.
Total served: 450 individuals annually •
Staff recommendation: $260,000
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• 4. Petaluma. Ecumeuical.,Properties (PEP) is requesting $250,000 for site
acquisition of a two -acre site on Casa Grande Road in.Petaluma. PEP's goal is to build
45 -50 units of affordable housing for seniors and persons with a disability. PEP has
entered into an 18 -month agreement with the seller which enables PEP to secure funding
for a purchase price of $6..31 /sq. ft:.
Total served: 50- 60,persons
Staff recommendation; 0 With the following options:
a. Should COTS' request (see #3) not be funded, PEP'.s request would
be the first alternative
b. PEP can apply for site acquisition funds from the Housing Fund. That
budget will be presented to Council with the 03 -04 budget hearings in
May.
5. Rebuilding Together with .Christmas in April is a nonprofit agency which has
been rehabilitating homes and refurbishing nonprofit facilities serving very low income
residents since 1997. Rebuilding Together holds an annual rebuilding day (this year,
Saturday, April 19) when volunteers from the Petaluma business and professional
community* oin with Petaluma residents in the barnraising tradition of neighbors helping
their low- income, elderly, or disabled neighbors. Previous to this year, Rebuilding
Together has been funded .out of the City's Housing Fund. Housing rehabilitation is an
eligible activity under the CDBG program and in staff s ongoing strategy to secure more
• stable funding sources for our nonprofits, staff recommends 'funding from CDBG.
Total served: 100 individuals
Staff recommendation $75,000
Requests 6 -10 are all subieet .t6 the 15% Public *services: cap.
6. Petaluma People Services Center (PPSC) is requesting $30,000 to administer
the City's Fair Housing Program,, a requirement f6r all entitlement jurisdictions. PPSC's
Fair Housing Program offers .tenant /landlord education and mediation and is a component
of their Homelessness Prevention and Housing Services. Department. Fair Housing offers
free, non - biased service. available to all tenants and landlords who live in or own property
in Petaluma. Problenis;relating to rental housing such as eviction, rent increases,
discrimination, etc, are issues which PPSC deals with for the City on a daily basis.
Total served` 320
Staff recommendation: $30,000
7.. Petaluma -People Services Center (PPSC) is requesting $35,700 to expand
PPSC's Home Delivered Meals Program. This program provides homebound elders a
daily hot meal and security check, nutritional assessments and, when needed,
individualized counseling by a registered dietician. The book, Another Country observes
• that "to grow old for manypeople in today's fragmented, age - phobic, age- segregated
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America is to inhabit a 'foreign country, isolated, disconnected, and misunderstood." This •
program by PPSC is dedicated to bridging some of those gaps.
Total Served: 6,000 meals delivered
Staff recommendation: $35,700
8. Service Outreach. Motivation Empow.ermeht.is requesting $20000 for its
program. entitled "Family Connection," which recruits and trains teams of volunteers to
work with homeless families as they leave shelters. The families, volunteer teams, ,and a
professional caseworker meet to assist the family in developing, goals and ways to achieve
them; they also help the families to find affordable housing. The HUD - imposed
limitation on public service funding prevents funding of this program.
Total ,served: 50 -60
Staff recommendation: 0
9. The S'onoma'County Housing Authority submits an annual request for $3;000
for its Family Self - Sufficiency Program, developed to provide employment opportunities
and supportive services for low- income families. As in the past, staff is recommending`to
not fund this request for the following reasons. Petaluma agencies provide these services;
public service funds, are limited.
Total served: 30
Staff recommendation: 0
10. Social Advocates for Youth (SAY) is requesting $10,000 to support their Ripley
Street Shelter,. a 6 -bed, 24 -hour residential facility for runaway, homeless and street youth
ages 12-17. The shelter provides homeless youth with a variety of services including,
food, emergency housing, counseling services, etc. Youth are referred to SAY by police
agencies, schools, friends and by self- referral. In 2001, Petaluma youth filled. 6% of the
shelter bed. spaces. Public Service funding limits prevent our ability to fund this worthwhile project.
Total served: 13 -16
Staff recommendation: 0
11,. The YWCA of Sonoma Countyis.requesting $10;000 to fund the YWCA.$afe
House. The Safe House addresses the need for emergency shelter among families fleeing
imminent danger of domestic violence. Safe, confidential shelter is matched with family
advocacy, case management; :support and resources to assist survivors of domestic
violence in reclaiming their °lives, and the lives of their children from the cycle of
violence which often leads to homelessness. This is a most worthwhile program but
public service funding limits our ability fund it.
Total served;. 22 over a 12 month period
Staff recommendations 0
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l� EXHIBIT #3
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APPROVING THE 2003 -2004 ACTION PLAN OF THE PETALUMA
CONSOLIDATED PLAN STRATEGY AND PROPOSED USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Petaluma. is an entitlement community under the jurisdiction of
the Department of Housing and Urban Development (HUD) Community Development
Block Grant Program; and
WHEREAS, as part of the Consolidated Plan Strategy; HUD requires an, annual Action
Plan which is comprised of the community's projected use of Block Grant funds to
address community needs; and
WHEREAS, the Action Plan priorities as adopted in Resolution No. 00 -63A include the
following: (1) serving Petaluma's homeless population (2) providing rentals for low -
income households (3) improving access for °persons with a disability (4) promoting fair
housing (5) providing programs which enhance child care capacity and (6) providing
programs which assist people in finding employment to go from welfare to work; (7)
provision of programs, projects, or facilities which - encourage and implement principles
of sustainability; and
WHEREAS, all projects and programs which are proposed for funding address one or
more of those priorities; and
WHEREAS, a public hearing was noticed and conducted to hear comments from the
community on the proposed projects and programs and.the City Council found the
proposed funding plan to be consistent with the Consolidated Plan;
THEREFORE BE-IT RESOLVED by the Petaluma.City Council that the Action Plan
as shown belwis approved and adopted for FY 2003 -2004:
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AGENCY PROJECT
City of Petaluma Program Administration
Community Resources For Access for Disabled/
Independence Housing
Committee On The
Shelterless
Mary Isaak Center
Homeless Facilities
Rebuilding Together
Petaluma People
Services Center
Petaluma People
Service Center
TOTAL.
Housing Rehabilitation
Fair Housing
Seniors/ Home
ALLOCATION
$87,600
$50,000
$260,000
$75,000
$30,000
$35,700
$538,3.00
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute the required Standard Form 424 and to submit that and all other required forms
the event of budget changes due to a reduced grant
and certifications to HUD; and that in
allocation or project /program changes; the City Manager is hereby authorized, under the
provisions of the City Charter, to transfer appropriations between the programs listedin
the Action Plan.
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