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HomeMy WebLinkAboutStaff Report 3.B 06/06/2011r s W Ig'58 DATE: TO: FROM: SUBJECT: ,4pndcv Item # 3.3 June 6, 2011 . Honorable Mayor and Members of the City Council through City Manager Susan Mahoney, Interim Finance Director /City Treasurer Resolution to Receive and File the City Treasurer's Report for the Period Ending March 31, 2011 RECOMMENDATION It is recommended that the City Council adopt the attached Resolution to Receive and File the City Treasurer's Report dated March 31, 2011. BACKGROUND Pursuant to the Government Code, the City Council delegates the authority to invest or to reinvest funds to the City Treasurer for a one -year period. The City Council approved the City of Petaluma Investment Policy on May 27, 2010 which delegated investment authority to the City Treasurer for the Fiscal Year 2010 -2011. The City Treasurer is required to provide a quarterly investment report to the, Council that includes the status of the investment portfolio. This is the third quarterly report for the Fiscal Year 2010 -2011. DISCUSSION It. is the policy of the City, of, Petaluma to manage public funds in a manner consistent with the laws of the State of California pertaining to the investment of public funds; safeguard the principal of funds under its control, meet the daily cash flow requirements and to achieve a reasonable rate of return with the maximum security. The attached quarterly Treasurer's Report contains information on the City's cash. activity and ending balances in all City accounts. The report: • Summarizes total beginning balances of all cash and investments, and total quarterly activity and ending balances • Provides quarterly' activity and ending balances in the City's cash equivalent accounts and information about trustee account activities and ending balances • P,.rovid6 information 'on investment. portfolio activity, security type, maturity and value, and book and fair value Agenda Review: City Attorney Finance Director./ City Manager ® Compares the.City's quarterly investment earnings with, the City's benchmark FINANCIAL IMPACTS The required action is to receive and file the Treasurer's Report. There is not a financial impact. ATTACHMENTS 1. Resolution to Receive and File the City Treasurer's Report dated March 31, 2011. 2. City Treasurer's Report Dated March 31, 2011 a ATTACHMENT 1 RESOLUTION TO RECEIVE AND FILE THE CITY TREASURER'S REPORT DATED MARCH 31, 2011 WHEREAS, the City Investment policy requires the City Treasurer to provide a quarterly investment report to the Council for compliance with the adopted City Investment Policy. NOW, THEREFORE BE IT RESOLVED that the City Council has received the report dated March 31, 2011 and directs the City Clerk to file it. 3 City of Petaluma s; Quarterly Investment Report 4 January 1 2011 - March 31, 2011 , ai�4^ V vX'M, r� This reporids presented in accordance with the City's investment policy and the California Government Code:, The policy and Government Code requires the Treasurer to. certify that sufficient cash flow is available for the next six months to meet the expected demand or °provide an explanation as to why sufficient cash may.not be available. The attached report outlines the current investments, weighted average and yields of pooled investments. The rnonth end account statement of assets managed by Public Financial Management, LLC " (PF1VI); the Vocal Agency Investment Funds (LAIF) quarterly statement, and the City's performance summary of portfolio investments as compared to applicable benchmarks are included. The report also includes the Treasurer's certification of adequate cash flow. We respectfirlly submit the quarterly investment report for the'quarter ending March 31, 2011 e CITY OF PETALUMA, CALIFORNIA CITY TREASURER'S QUARTERLY REPORT For the quarter ending March 31, 2011 " Cash activity for the: fiscal year: Cash and Investments, Beginning of the quarter, 1/1/2011 Cash Receipts Cash Disbursements Cash and Investments, End of the Quarter, 3/31/2011 $ 96,110,999 80,358,916 (70,264,193) $ 106,205,722 'Cash and'I'nvestu ent`_Portffol o' at March 31, 2011 Investments Managed by City Treasurer: Assessment Districts Bonds Local Agency Investment Funds (LA1F) CAMP Pool (CA Asset Management Prog) PFM Investments Securities ** Certificate of Deposits Checking Accounts Subtotal Percent Fair Market Par Value of Value* (Cost) Portfolio 697,873 697,873 0.66% 33,777,967 33,778,023 31.80% 12,296,653 12,296,653 11.58% 24,135,957 24,240,716 22.82% 1,254,743 1,254,743 1.18% 1,803,320 1,803,320 1.70 % 73,966,513 74,071,328 69.74 Investments Managed by Fiscal Agents: CAMP Debt Issue Accounts 18,705,689 18,705,689 17.61 % Trustee Money Market Accounts 13,428,705 13,428,705 1.2.64% Subtotal 32,134,394 32,134,394 30.26% Total Cash aiid'Investinen'ts 106,100,907 10 6,205,722 100.00 0 %a I certify that this report contains`the'total amounts of cash and investments at March 31, 2011 The.iiivestinerits are inconformity with the Investment Policy. A copy of the Investment Policy is available for review in the Finance Department. The City Treasurer's cash. management program provides sufficient l qu dityto meet expenditure requirements for the next six months. Susan Mahoney, Interim Finan ctor *Fair market values are furnished by the State of California, Local Agency Investment Fund and California Assel Management Program. ** See detail attached Checking Accounts: CITY OF PETALUMA, CALIFORNIA (261,736.16) 1,200.99 CITY TREASURER'S QUARTERLY REPORT 19,048,257.32 (18,894,258.47) 1;778,100.31 For the quarter ending March 31, 2011 4,537,110.76 (4,461,068.75) op �� Y �� { 3., �y ,RNU.9 <<y ,.� � . �� :t%�FA. .M... ,.`Sd'..51a r�- .._ .. / +�a Investments Managed by City Treasurer: 18;139.50 6.71 13,428,704.67 18,146.21 r Assessment District Bond (AD) 2000 -01 697,872.91 23,585,374.79 (23,355,327.22) 697,872.91 Sub -Total Assessment Districts Bond (AD) Accounts 697;872.91 - (42,970,615.84) 697,872.91 LAIF 34,194,632.11 40,756.04 (500,000.00) 33,735,388.15 LAIF accrued interest 40,756.04 42,635.14 (40;756.04) 42;635.14 Sub -Total LAIF 34,235,388.15 83,391.18 (540,756.04) 33,778,023.29 CAMP Pool- Treasurer's Investment Money Marker 14,985,221.58 8,199,955.31 (10,888,523.85) 12,296,653.04 Sub -Total CAMP Pool Managed Account 14,985,221.58 8,199,955.31 (10,888,523.85) 12,296,653.04 Federal Agency Bonds /Discount. Notes 18,801,973.32 - (8,008,576.95) 10 ,. Fed Agency accrued interest 102,347.82 86,878.28 (122,952.62) 66,273.48 US Treasury Bonds/Notes 3,425,279.68 7,227,243.55 10,652,523.23 US Treasury accrued interest 5,419.78 33,799.43 (14,375.00) 24,764.21 US Gov. Support Corp Debt 599,442.00 836,006.40 1,435,448.40 US Gov. Support Corp Debt interest 1,191.67 33;972.82 (21,874.99) 13,289.50 Corporate Notes 1,249,187.50 - 1,249,187.50 Corporate Notes accrued interest 16,770.83 7 (18,229.17) 5,833.33 Sub -Total PFM Securities Managed' Account ** 24,201,612.60 8,225,112.15 (8,186,008.73) 24,240,716.02 Subtotal 74,120,095.24 16,508,458.64 (19,615,288.62) 71,013,265.26 Certificate of Deposits: Circle Bank 248,706.27 497.91 249,204.18 Bank of Marin 1,000,000.00 1,000,000.00 Bank of Marin accrued interest 3,319.40 2,219.10 5,538.50 Sub -Total Certificate of Deposits 1,252,025.67 2,717.01 1,254,742.68 Checking Accounts: 261,736.03 (261,736.16) 1,200.99 Exchange - General Operating 1,624,101.46 19,048,257.32 (18,894,258.47) 1;778,100.31 Exchange- Payroll (71,035.51) 4,537,110.76 (4,461,068.75) 5,006.50 Thomas. Lee Charity Trust 2,067.38 22,856,117.63 (20;591,869:80) 2,067.38 Police Trust 18;139.50 6.71 13,428,704.67 18,146.21 Sub -Total Checking Accounts 1,573,272.83 23,585,374.79 (23,355,327.22) 1,803,320.40 Total Cash and Investments Managed by the City Treasurer 76,945,393.74 40,096,550.44 (42,970,615.84) 74,071,328.34 .Investments Managed by Trustees Fiscal Agents: CAMP -AD 23' 25 Accounts ,Money Market CAMP -PFA 2002 ARR Accounts i CAMP- 200 8 "'Waterlkev;2003 2007 TAB Sub -Total CADIP- Debt lssue Accounts ** US Bank -ARR Accounts US Bank First, American Treas Wells Fargo Government Money Market Union Bank Blackrock Bank oENew York Sub -Total Trustees Money Market Account Total Cash and Investments Managed by Fiscal Agents TOTAL CASH AND INVESTMENTS ** See detail attached 425 188.18 426,187.96 466,451.74 134.29 (466,586.03) - 18,271,951.48 8,071.16 (521.60) 18,279,501.04 19,164,403.00 8,393.63 (467,107.63) 18,705,689.00 0.13 261,736.03 (261,736.16) 1,200.99 11,492,429.38 (329,979.88) 11,163,650.49 0.67 5,642,887.92 (5,642,883:28) 5.31 0.40 800.64 801.04 - 22,856,117.63 (20;591,869:80) 2,264,247.83 1,202.19 40,253,971.60 (26,826,469.12) 13,428,704.67 19,165,605.19 40,262,365.23 (27,293,576.75) 32,134,393.67 96,110,998.93 80,358,915.67. (70,264,192.59) '106,205,722.01 Accrued interest (158,334.16) General Ledger 106,047,387.85 O ~ N r� L � M N c vii N N r-1 O O v� +� � U M _ o tM N Fes/ pQ p Q r N a r M M M � o N N 7 N i ~ N r� N ..y O� r V � O Qj en A W r L U tM N Fes/ pQ p Q r N a r M M M � o N N 7 N i PETALUMA, CALIFORNIA CITY TREASURER'S QUARTERLY REPORT For the quarter ending March 31, 2011 Cost vs. Fair Market Value Cost . FV Gain /(Loss) US Treasury Bond/Note 10,652,523.23 10,617,634.36 (34,888.87) Federal Agency Bond /Discount Note 10,793,396.37 10,780,687.41 (12,708.,96) US Gov Support Corp Debt 1,435,448.40 1,447,308.72 11,860:32 Corporate Note 1,249,187.50 1,290,326.25 41,138.75 Sub -Total PFM Treasurer's Invest. Securities ' 24,130,555.50 24,135,956.74 5 CAMP Pool Money Market Fund 12,296,653.04 12,296,653.04 - Sub -Total CAMP Treasurer's Investments 36,427,208.54 36,432,609.78 5,401.24 Accrued Interest 110,160.52 CAMP Total Investment Managed Securities Held 36,542;770.30 CAMP Debt Issue Managed Accounts 18,705,689.00 18,705,689.00 PFM CAMP Total Treasurer's Investments ** 55,132,897.54 55,138;298.78 5,401:24 LAIF LAIF amortized cost.rate ** See detail attached 33,735,388.15 33,777,967.44 1.00126215500 42,579.29 N Ln M to -4 ol n N. ri ri,. 7 ' .0 Cl' O O I? N Ln —4 � t0 t0 M V N m x G a+ r4 E ' O t0 . L ' of N N V N A, M: i d 0 Z a L „M co P% 10 0) Uf %D o+ N . E #�' 8) N m M ' Ln � n C LL a � L C O a o U U F- .� C) O CD d' V i O O O LL N Ln M to -4 ol n N. ri ri,. 7 ' .0 Cl' O O I? N Ln —4 � t0 t0 M V N m x G a+ N � E Go C t0 . L 7 of N V N A, O i d 0 a 2� „M co P% m 0) Uf %D o+ N . E #�' 8) N m M ' Ln � n M N 7 (d 16 C F- > Uf; 0- C of ,�i, ca. N N �� . 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N m N• N N N N CO L(` t0 t0 tD tD O N N- Ln Ln N N 0, (V N 'N N fV N N N N M M M M M M 'N M !" 1 r - 4 ri �--1 r i-i • i-4 --4 rl .rl �--1 m � ri .--1 r rt H T O V' O tp O M M to O O O Lfl O O ^ V . M N — U) O �O O Cl P'1 Ln (n CO tD N r tD 1� O 'IT' (\ N tD N O M O O . t0 Ln "' M co O O n (D N .-t V" t0 O -i - V' IT M -q- C) N d' O :-1 M N .--( tD tD .=-1 'tD CO - Lo I O tD t0 t0 O Ln 7 C( (" tD M ,--t M. .-( al 7 M M U1 LI1 (7 0� M W M C) N V'. co N, ,. M al O al M m W V' M .CD O O v Ln Cl O N -4 'V' M � CO I� v Ln n � tD n O N N `i 4 N o, o o O o Cl 0 0 0 0 0 0 0 0 'o' O O 0 o O' o O O O O. O O O O O O O O O O O O O O O O O r-1 .-� ,•� .-1 rl -1 . ri .-1 .--1 .-a .--1 rl r-1 r•I -1 1-1 -4 ,••( .-� .-a M C O C O E ro � 0 O Y Y Y L co V u u c 0 a " i ao'i 0 0 0 : � E o Q) _ m J N N N O lb CT Y Y Y +� v N ro ro ro U)' O O N V1 N . C7 C7 C7 Ln (n O O O 6-0 O O O O O O O O O . NO y� a p_ O O 0 10 O O O O O O O O ZO O O 0 Y E a s C n o a o (D 0 0 O O 0 0 O 0 0 0 0 O O n a 3 =3 n C n n C_ a C. C_ a ru fo C_ C_ c v o io ip ro io io ' p io r6 m 0 7 6 :2 is iO fO C O 16 7 7 > . '> 7 7 7 T 7 7 7 7 7 > > 7 7 > C v v �0 v :2 a v 72 3 72 v 'v 0 a U > > c ` c > > > > > > > > > c > > c a Q o " v `0 a a _0 _0 - a 'a 0 L) -' 0) c c c C_ o o o o 0 0o o au �'d t v 0- a v V V in Ln v v Ln t a a Ln 'N O fl- N E ro ro E E E E ro ro to E > N v u v v u u u v u u u v a) u o a) v v v - > > > > > > > a) a) 0 v O n a n a! a C. a a a C C C a Ce a! a C. f- -4 _q -4 H -4 .-1 -4 -4 -4 .-4 .-4 .--4 rt -4 . . 1-1 , i ( -4 1-1 1-1 'O O O tD tD . tD t0 t0 O tD t0 1.0 tD tD I" n N n N O .=�, .••I .•-1 r-1 i . r .--1 .-� rl r N r1 ;--� r-1 .ti . . •--� •. ri M M M M CD M M M M M M M M M M M M M M M M O, O O O O O O O O Cl O O Co O O O O O O O O d V C f0 m .--1 .--1. .-1 .--1 i--1 .--1 .--1 ,-•1 ra e-1 rl • .--1 -4 -4 .-t 'A O1 M O O O O t0 10 t tD D %.0 t0 tD t�D 1 .0 %D r� n n N n C O ,--1. .r1' .� . ri .--( .--1 r-1. .--1 .� rl r .� . . .--1 •ri .••� r1 �C M M M m M m M M M M M M M M M M ,M M M M C) O ..0 O O O O O O O O O O O O O O O O O O O 0 1. N M s L m x cn C: _ C W J- 4--t c C O G t C O L . 0 Fo a+ _ C 0 0 O y Q C L f0 L' 0 w a O L_ V O •L L a m c' a� E . 4J C V d dl (0 L' H Ln Ln O M N Ln O O C) O Ln m Ln m V' r o% 'O t!]', in N, N Cl f , .. ,j W Co N V' N CO O N L 00 N N L!1 .-� �. � w m O n p :• - C) N m O V' 01 M 01 to to O , N N Ln tD O M C (D O m O M O CO l Lr N 1� f� Ol Ol Ol 1- O 0� V O V• CO m tD . + ' : O V" (n N 1 O CO O O O M - N U ko O N Ol O N -. n- N co O] c �D N I� n O O• tD -4 �,-� O O '^ N. N m N• N N N N CO L(` t0 t0 tD tD O N N- Ln Ln N N 0, (V N 'N N fV N N N N M M M M M M 'N M !" 1 r - 4 ri �--1 r i-i • i-4 --4 rl .rl �--1 m � ri .--1 r rt H T O V' O tp O M M to O O O Lfl O O ^ V . M N — U) O �O O Cl P'1 Ln (n CO tD N r tD 1� O 'IT' (\ N tD N O M O O . t0 Ln "' M co O O n (D N .-t V" t0 O -i - V' IT M -q- C) N d' O :-1 M N .--( tD tD .=-1 'tD CO - Lo I O tD t0 t0 O Ln 7 C( (" tD M ,--t M. .-( al 7 M M U1 LI1 (7 0� M W M C) N V'. co N, ,. 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'> 7 7 7 T 7 7 7 7 7 > > 7 7 > C v v �0 v :2 a v 72 3 72 v 'v 0 a U > > c ` c > > > > > > > > > c > > c a Q o " v `0 a a _0 _0 - a 'a 0 L) -' 0) c c c C_ o o o o 0 0o o au �'d t v 0- a v V V in Ln v v Ln t a a Ln 'N O fl- N E ro ro E E E E ro ro to E > N v u v v u u u v u u u v a) u o a) v v v - > > > > > > > a) a) 0 v O n a n a! a C. a a a C C C a Ce a! a C. f- -4 _q -4 H -4 .-1 -4 -4 -4 .-4 .-4 .--4 rt -4 . . 1-1 , i ( -4 1-1 1-1 'O O O tD tD . tD t0 t0 O tD t0 1.0 tD tD I" n N n N O .=�, .••I .•-1 r-1 i . r .--1 .-� rl r N r1 ;--� r-1 .ti . . •--� •. ri M M M M CD M M M M M M M M M M M M M M M M O, O O O O O O O O Cl O O Co O O O O O O O O d V C f0 m .--1 .--1. .-1 .--1 i--1 .--1 .--1 ,-•1 ra e-1 rl • .--1 -4 -4 .-t 'A O1 M O O O O t0 10 t tD D %.0 t0 tD t�D 1 .0 %D r� n n N n C O ,--1. .r1' .� . ri .--( .--1 r-1. .--1 .� rl r .� . . .--1 •ri .••� r1 �C M M M m M m M M M M M M M M M M ,M M M M C) O ..0 O O O O O O O O O O O O O O O O O O O 0 1. ri o o. d to c m c i. � f to � U ' rn 1.0 �r N rj 41 N �.t C' R C C F f0 , L C O > O ' U Q � m L 00 n 1 R ti' N O N 00 c N tp O �S . il k, 7 C : N p: w 7 0 o � 2� cu 1, �. yO- N �# O �' �' n Li- y 00 M O Oo v, t0 L� �. ' LLm' (U O r of V ` d �xY L I 3 i ar � (D CD . Z C' # a Y a 'O v u d to c m c i. � f to � U ' A C N O �r m f D 41 tU � . 1 C C' R C C F f0 , L C O > O ' U Q � m L 00 n 1 R ti' N O N 00 c N tp O . il k, 7 C : N p: rl 0 o � cu 1, �. yO- N .�� ( M" d �. ' LLm' (U O r Irl V ` �-, ,nl L I � (D CD . Y I' Q i R \ \ \ p :Cl O, O 00 rl to co p lD •- N M N N ri "y O 'O v u d to c m c � f to � U ' A C N O m f D 41 tU � . 1 C C' R C C F f0 , L C O > O ' U Q � m L 00 n 1 R ti' N O N 00 c N tp O . il k, 7 C : N p: i C7 0 o O kD v N n u '00 = f f� Oi ko Ln �� O M M C L V C r0 ao m, C O ,U Y V d Z t U i .0 t X W v t m H fa O 1 c m E GI L t O a ce c o M ' O Ln O �O O fT N N 1 � � Ln Ln tb tT N N ei d u = f R - 41 1 C � C F f0 to ' 1 c O i C7 U 'Untitled' Page Page 1 of l JOHN CHIANG California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE PETALUMA Account um V11 98 -49 -650 As of 04/15/2011, your. Local Agency'Investment Fund account;has been directly credited with the interest earned on your deposits for the quarter ending 03/31/2011. Agency Name N b Earnings Ratio .00001390282087521 Interest Rate 0.51% Dollar Day Total $ 3,066,654,132.21 Quarter End Principal Balance $ 33,735,377.34 . Quarterly Interest Earned $ 42,635.14 hftp / /laif'sco.ca.gov/Resul'taspx A z l 5/1612011 Untitled Page Agency Name Account Number P� JOIN CHIANG California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Page 1 of 1 PETALUMA COMMNTY DEVELOP COMMN 65 -49 -001 As of 04 /15/2011, your L,o'cat Agency Investment Fund account has been directly credited with the interest earned. on your deposits for the quarter ending 03/31/2011. Earnings Ratio .00001390282087521 Interest Rate 0.51% Dollar Day Total $ 972.77 Quarter End Principal Balance $ 10.81 Quarterly InterestEarned $ .01 0 htip://Iaif.sco.ca.gov/R r.. 5/16/2011 State, of California Pooled " M"o"ney Investrn . ent Account Market Valuation 31M /2011 W �k.,.� #1"a #Q .�'��� �. ..�tiCi��.�. � ,ga �:. � _a , . Q�,1:QwE.N' c�' .,,���������{� a , ' `� ��i�r���i�Fri ���'.Q. fy�l United States Treasury: Bills $ 25,427 25,469,896,416.39 $ 25 NA Notes $ - 7,600;585,503':27 $ 7,599,407,773.27 7;638,459 $ 18,430,902.50 Federal.Adbncy. SBA $ 542A09 542,403,518.22 541,0,19 $ 580,753.60 MBS-REMICs $ 505,712,588J3 $ 505,712,588.13 $ 540 $ 2,393,771.01 Debentures $ 1L, j 377 j , 365 j 350M $ 1 1,377 $ 2,540,482.25 Debentures FR $ 200 $ 200,000 200 $ 68,600.00 Discount Notes $ 8,676 $ 8,699,632,180.45 $ 8 NA GNIVIA $ 52,779:05 $ 52,779.05 , I $ 53,M3.04 $ 521.59 IBRID Deb FR $ 300;000,000'00 $ 300,000,000.00 $ 300,636,000.00 $ 294,872:58 CDs and YCDs FIR $ 800 $ 800 ; 000 ; 000.00 OOO $ 800, 00 0,0 00.00 $ 391,949.67 Bank Notes $ 650iO0O;OOO 1 . $ 650 $ 650,02 $ 216,666.67 CDs and YCDs $ 5,875 $ 5 $ 5�'876,306 $ 2,207,24106 Commercial Paper 1 " . - I $ 6j6351606,: : 94 1 0.2 1 8 $ 6,637,947;366:58 .$ 6;637,761;908.36 NA Corporate: Bonds FR $ $ - $ $ Bonds $ $ - $ $ Repurchase Agreements $ $ - $ $ Reverse Repurchase $ $ - $ Time"r6epos'its; 3,8 $ 3,803,640,000 0 $ 3 NA AB 55,4, , GF1oans 5,983,610,35522 $ 5,983,610,355.22 $ 5,983,610:, TOTAL $ 68.378,074,085M $ 68,443,692,313.25 $ 68,530,279,144.14 $ 27,125,76 Fair-Value Including Accrued Interest $ 68,557,404,907.07 Repurchase Agreements, Time beposifs, AR 55 & General. Fund loans, and Reverse Repurchase. agreements are carried at portfolio book value (carrying cost). The value of each participating dollar equals the fair value divided by the amortized cost (1.001262155). As an',example: iben l ka'sianaccount balance of $20,000,000.00, then the agency would report its participation in ; LAIF valued at $20,025,243.11 or $20,000,000.00 x 1.001262155. 1 ,� S dd 4 T ; , City of Petaluma Performance Summaries . Notes: 1. Merrill Lynch Indices provided by Bloomberg Financial Markets. 2. CAMP Cash Reserve Pool holdings excluded from performance, yield and duration calculations. 3. Performance numbers are presented on an annualized basis. 4. Inception date is 12/31/01. 0