HomeMy WebLinkAboutStaff Report 5.A 06/06/2011i
ALLr A Item # 5A ,
L8.5 8
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DATE :. dt ne 6, 2011
TO': Honorable Mayor and.Members of the City Council. through City Manager
FROM: Susan Mahoney, Interim Finance Director
SUBJECT:,, Ordinances Amending Ordinances 2396, 2397, 2398', 2399, 2400 N.C.S. to
Change Certain Appropriations for the. Operations for the City of Petaluma from
July 1, 2010 to June 30, 2011 by Urgency Ordinance; PCDC Resolution
Approving Adjustments to the Petaluma Community Development Commission
FY 20`10 -2011 Budget
RECOMMENDATION
It I 'is: recommended'that the City Counc_'il Adopt the City Urgency Appropriations Ordinances, and
?CDC'Budget Resolution to amend appropriations from July 1, 2010 . to June 30, 2011.
BACKGROUND
The City reviews. its budget on a continual basis. The proposed Year -End (3 and 4th Quarters)
Budget Adjustments are to the Revised Adopted Budget for FY 2010 720/ 1 which was presented
on.,February 28, 2011. The. adjustments would modify appropriations approved by Ordinances
2396,123 9.7, 2398, 2399, 2400 N.C.S. and the PCDC budget approved by,PCDC Resolution
2011 -04.
DISCUSSION
The proposed budget adjustments are for the year ending June 30 2011. First quarter
were res, , p y' 11. The City 'adjustments must be made
20by ustments.
adjusp ents were resented $Council �on November 1,5 ,.20'10 and second quarter ad
a
,
because they moth ye he. ppropriations ordinances adopted pursuant.to the budget. Urgency
ordinances, which require a recommended so that the Ci t adjustments c prior :unanimous vote of`the Council' members present for passage, are
' u 1 v to he o dnnances would be introduced to end of the Fiscal Year. If
not adopted by , , adopted at a subsequent
meeting and take effect 30 days thereafter. The proposed changes are categorized as follows:
d�ustme Increases or (decreases) in various funds to update the budget based on
current ;econom'
A nts
is conditions, . changes, to city projects, or changes in work activity.
Transfers Transfers fr`om� one fund to another to facilitate reporting' requirements.
Agenda Review:
City Attorney Finance Director
City. Manage
Jill
Grants — New grant revenues and expenditures received after the FY 2011 budget was
adopted.
Provided below is a summary of the year end budget adjustments by fund type.
General Fund:
The bonds for Assessment District #17 have been paid in full. Per the bond covenants, any
remaining money with the fiscal , agent is, to be transferred to .the General Fund: This resulted in a
one -time revenue of'$171,750', which has been included in "fund balance estimates for FY 11-12.
Police salary and benefit expenses were reduced $53,550. This amount was offset by a transfer
from the General Fund to the Domestic Violence and Sexual Assault (DVSA) Grant to satisfy
match requirements.
Special dteyenue Funds:
Revenue estimates for various special revenue funds were decreased $1,452,250. The largest
reduction`($795,600) was for commercial linkage fee revenues, and is the result of a budgeting
error-.
A transfer from the Low& Mod Fund to the Housing in Lieu Fund of $400,000 was budgeted
incorrectly and is being removed from the budget. Street light expenses totaling $308,000 that
were originally budgeted in the Street: Maintenance Fund have been moved to the Gas Tax Fund.
The General Fund transferred $53; 50 to the DVSA Grant to satisfy match requirements.
Expense reductions - in various Special Revenue Funds total $236,100. An increase in the
Landscape Assessment District expenses totaling $12,000 was necessary to cover unanticipated
repairs and maintenance.
The City anticipated receiving donations totaling $45,000 for Park & Recreation Capital
Projects; $20,000 from athletic'leagues for the Wiseman Park restroom project and $25,000 from
Regency°to ' for pool. covers. These amounts have not been received and are being removed
from the budget for this fiscal year. These donations are expected in FY 11 -12.
Funds are,transferred from various Special Revenue,Funds at the,b.egnnng of the fiscal year, to
cover`proJect costs: -At year end, any unexpended funds are transferred back to the originating
funds. °The total amount to be transferred back (returned) at June 30, 2011 is $1,413,050. .
The Street Maintenance Fund transferred $16;000 `to the Washington St Bridge Seismic
Rehabilitation project fund as previously approved by Council. The Street Maintenance Fund
also transferred $6,100 to ARRA'projects and $50 to the 2010 Street Rehabilitation project to
close them out. Total transfers from the Street Maintenance Fund to project funds are $22,150.
$35,000 was transferred from Street Reconstruction Funds to pay for salary costs on the East
Washington Interchange project.
a
Aquatic Facility. Impact Fee Fund expenses were increased $T6,000 to cover additional up -front
costs for the PG &E energy efficiency project at the Swim Center'scheduled for FY 2011 -2012.
Gas Tax Funds totaling $20,000 were transferred to the Petaluma Blvd North project to cover
initial Phase Il,project costs:
MTC grant revenues totaling $65;000 were transferred from the grant fund to Sonoma Mountain
Parkway Rehabilitation project,to cover FY 2011 project costs.
Grant revenues and expenditures are recognized for the following grants in the amounts stated:
® EPA Petrochemcal.Hydrocarbon Grant for Brownfields
Revenue: $400,000 received -from grant
Expense; $400,000
® SCTA Grant for Interim East D.,St Bicycle Blvd project
Revenue: $50;000 received.from grant and moved "to Capital Project Fund
Expense: $50;0,00
® SCTA,Grant for Signal..Timing project
Revenue: $45,000 received from grant and moved to Capital Project Fund
Expense:" $45,000
Bay Area Air Quality Mgmt Grant for Bicycle Routes project
Revenue: $98;600 received from grant and moved to Capital Project Fund
Expense: $98,600
® State Grant for winter 2005 FEMA projects
Revenue:° , $8 „100 received from State and moved to Capital-Project Fund
” Expense: $8,100
COital.Projects
A donation of land with'a.value 6f $158 was received for the Auto Center Drive Extension
project. Park and Recreation CIP.revenues were reduced due to anticipated donations in the
amount of $45,000 that not received in FY 10 -11. Capital project revenues were reduced
by $1,413 to reflect unused funds that were transferred back to the originating fund. Trestle
Rehabilitation project costs, $190,000, are being transferred to FY 2012.
Increased,'capital project revenues include: $35,000 for the East Washington Interchange
project; $6,1,QQ flgr the ARRA project; $16,000 for the Washington Street Bridge Seismic
Rehabilitation project; $116;000 for the Swim Center _Energy Efficiency project; $20,000 for the
Rule 20A _Petaluma Blvd North project; $:65;00.0 for the Sonoma Mountain Parkway
Rehabilitation"project,,and $50 for various 2010 Street Rehabilitation projects. These revenues
were used to offset new capital project "expenses or close out existing projects.
An expense project has been set up to cover salary costs for the East Washington Interchange
project that are not covered by the Sonoma "County Transportation Authority. Funds totaling
$35,000 were transferred from the .Street Reconstruction Fund to cover FY 2011 costs.
Project costs totaling $40,000 for Fire "Station #2 and #3 have been moved to FY 2012.
i
R'e'development l unds:
A portion of the remaining Assessment District #17.bond proceeds totaling $36,100 were
attr.'ibutable to the Redevelopment Agency.
The 2011 Redevelopment Bond''lssuance resulted in the following, budget changes:
Recto d "the bond :proceeds totaling $11,369,000
Record bond issuance costs.aotaling $206,550
Trari
sfer the remaniirig bond`proceeds totaling $41,162,450to'the PCDC capital project
fund.
PCDC .funds totaling, $250,000, wer e transferred to the River Trail Enhancement project Phase I
& Phase 11. PCDC funds totaling_ $850 were transferred to the Petaluma Blvd Bike Lane project.
These projects were closed out.:'
Remainm roceeds totalin $17,157;400 from the 2
g p - . g 007 PCDC Bond issue have resided in the
PCDC Administrative F. These, funds have been
..moved to the,PCDC Capital Projects Fund.
This transfer is :for accountingpurposes only.
Amounts transferred to project funds at the beginning of the.year that have not been spent are
being transferred back to the:' "PCDC fund'.` These include $1,276,00.0 for the °East Washington
Interchange project; $728,000,for he Old.Redwood Highway p roJ ect• and $178 for the Auto
Center Drive project. Project costs that'are'being transferred to FY 2012 include 81,356,000 for
the Rainier Crosstown Connector project and $125 000 for the St'
' p j anon Area Planning project.
The land donated to the PCDC, with a value of $158,000, was transferred to the Auto Center
Drive Extension capital project fund.
The FY
2011 budget;set aside i$1,685,000 of PCDC earnings to fund loans for the Brownfields
program. The budget is being,reduced by $1,685,000 as the anticipated loans did not
materialize. Offsetting budgeted expenses totaling $1,316 are also being reduced.
Entefpthk Funds:
Building permit revenues were,increased $50,350 to reflect better than anticipated_ activity.
These revenues weretoffset by expenses in the same lamount.
To support mount was duplicated in transferred to
p o
rt Waste W steWater, ater bond refundin Ghat occurred - in FY he FY
g ; 2010 $3,500,000
the Wa Revenue Stabilization Fund. This transfer a
2011 budget. transfer of $2,400,000 was incorrectly, budgeted in FY 2011. These
ud' et:.An additional transfe
amounts; totaling $5,900,000, are being removed from budgeted FY 2011 transfers.
Internal, Service Funds:
There are no adjustments, transfers,,,or grant activity for the.Internal Service Funds.
r
ATTACHMENTS
1. , FY 2010 -11 Budget Adjustment Surnmary
2. P'reliniinary Unaudited General Fund Budget Review
I Appropriations Ordinance Amendment, General Fund
4. Appropriations. Ordinance, Amendment, Special Revenue Funds
5. Appropriations Ordinane'e' °Amendment, Enterprise Fund's"
6. Appropriations Ordinance Amendment , Internal "Service Funds
7. Appropriations Ordinance Amendment, CIP and Debt Service Funds
I.S. Resoliit on Amending, FY'2010 =2011 PCDC Budget.
4
9. Exhibit A FY 2010= 1'1Budget Adjustments
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ATTACHMENT 3
AN RDINANC
O �E AMENDING ORDINANCE NO 2396 N.C.S.
TO, .C.HANCE • CERTAIN.APP'.ROPRIATIONS FOR THE. GENERALFUND FOR THE
QPERA:
TION'OF "THE CITY OF PETALUMA FROM JULY 1, 201,0 TO JUNE 30, 2011 AND
DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2396 N.C.S. is hereby .amended for the. fiscal year beginning on July
1, 2040 and ending on O amounts set in the attached Exhibit A,
incorporated herein by efer nce and distribut d t thevariou
various ,funds as set out in said exhibit
and shall'`he expended and used in,'accordance therewith.,
Section 2. The City Council hereby finds and determines that the amount of appropriations .
provided "hereby does not exceed the, estimated revenue, other sou'r'ces and available fund
balances$for'the fiscal year:ending June 30, 2011.
Section 3. All ordinance or parts of ordinances in conflict!herewith are hereby repealed.
Section
4 : This ordinance is hereby declared to be' necessary for the immediate preservation of `
the :public peace, health and. safety of the 'City of Pefal'uma and its citizens, and shall take effect°
Council • oe 'from :after its final passage'by unanimous vote of the members of the'City 1 and be in frc
, resent'at the,
p time of its adoption. The reason for the urgency is to modify FY 10 -11
appropriations. before' the fiscal year expires.
Section 5 . The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance, for the period and in the marinerrequire'd by the City'Charter.
IN O
TR DUCED, ADOPTED AND ORDEREORDERED posted /published this day 'of
N , 2014, by the following
A
N
I�
'N.
AN ORDINANCE AMENDING ORDINANCE NO. 2397 N.C.S.
TO' CHANGE SPECIAL REVENUE FUND APPROPRIATIONS. FOR THE OPERATION OF
THE,CITYOF PETALUMA FROM JULY 1, 2'010`TO JUNE 30, 2011 AND DECLARING
THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. , Ordinance No. 2397 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2.010 and ending on June -30, 20411 in the amounts. as set ,in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used- in accordance therewith.
Section :2. The. City Council, hereby finds and determines that the amount of appropriations
provided' hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2011.
Section 3. All ordinance" Or parts of ordinances conflict herewith are hereby repealed.
Section 4 . This ordinance.'is hereby declared to be' necessary for Ahe immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be l 'in, Torce . from and after its .final 'passage by unanimous vote of the members of the City
Council present; at the timeV of its: adoption. The reason. for the urgency is to modify FY 10 - 11
app . 1 the fiscatyear expires.
Section .5 The City Clerk is hereby directed to post/publish this'ordmance or a synopsis of this
ordinance for the period' and in the'manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this day of
. 2011, by the following vote:
ATTACHMENT 5
AN ORDINANCE,AME'NDING ORDINANCENO. 2308 N.C.S.
:
TO CH•ANGE.APPROPRIATIONS'.FOR THE OPERATION• OF'THE CITY OF PETALUMA
ENTERPRISE FUNDS FROM JULY 1, 2010 TO JUNE 30, 201,1 AND DECLARING THE
,
URGENCY THEREOF TO, TAKE EFFECT I
' _ 1VIMEDIATELY
BE IT,,0RDA1NED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2398 N.C.S. is hereby amehd'ed °for the fiscal year beginning on July
1, 2010 and ending on June 3.0, 201,1 in the amounts as set in the attached' Exhibit A,
incorporated herein by reference; and distributed to the various funds as set. out in. said exhibit
and shall be expended and used in accordance therewith.
Section 2, The City Council - hereby finds and .determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other' sources and available fund
balances for the, fiscal' year ending June 30, 201 L.
Section 3. All�ordinance or parts: of ordinances in conflict herewith are hereby repealed.
Section 4 . This ordinance is .hereby declared to be necessary for the 'immediate preservation of
the peace, health and`safety of the City of „Petaluma and its °'citizens and shall take effect
and be in force, from and after its final passage by unanimous vote of the members of the City
Council present at ith6 time of its adoption. The reason for the urgency is to modify, FY' 10 -11
appropriations before the fiscal year expires.
Section 5 The - City Clerk is hereby directed to post/publish this ordinance, or a synopsis of this
ordinance' for the period and in the manner required by thel City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this: day of
2011, by the following vote:
ATTACHMENT 6
AN ORDINANCE AMENDING ORDINANCE NO. 2399 N.C.S.
TO CHANGE', APPROPRIATIONS• FOR THE OPERATION OF THEt CITY OF PETALUMA
INTERNAL SERVICE FUNDS - FROM,JULY 1, 2010 TO JUNE 30, 2011 AND DECLARING
THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY' OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2.399 N.C.S. ,is hereby amended for the' fiscal year beginning on July
1, 2010' and ending on June 30, 201' 1 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various '-funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and. determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for- the fiscal year ending June 30, 2011.
ilk
Section 3. All ordinance or parts of ordinances in, conflict herewith..are hereby repealed.,
Section 4 . This ordinance I& hereby declared to be necessary for the immediate preservation of
the public peace, health and safety,of the City of Petaluma and, its citizens, and shall take effect
and be in force -from,
and after its final passage by unanimous vote of the members of the City
Council present at the time; of its adoption. The reason for the,`urgency is to modify FY 10 -11
appropriations before the fiscal year, expires.
Section'. 5 . The City Clerk is hereby directed to posVpublish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this day of
2 0I'l, by'the following vote:
m
ATTACHMENT 7
AN ORDINANCE AMENDING ORDINANCE NQ. 2400 N.C.S.
TO CHANGE APPROPRIATIONS FOR THE OPERATION -OF THE CITY OF PETALUMA
CIP AND`DEBT SERVICE FUNDS FROM JULY 1, 2010 TO JUNE 30, 2011 AND
DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section .'L Ordinance No. 2400 N.U.S. is hereby amended for the fiscal year beginning on July
1, 2010 and ending on June 30, 2011 in the amounts, as„ iset in the attached Exhibit A,
incorporated herein. by reference, and, distributed to the various funds as .set out in said exhibit
and shall be expended and-use. in accordance therewith.
Section 2. 'The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenues other sources and available fund
balances for the fiscal year ending June 30, 2011.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4 This
ordinance is hereby declared to be,riecessary for the immediate preservation of
the public peace, health and, safety of the City of Petaluma and. its citizens, and shall take effect
and be ,in °force from and after it's final passage by unartinioUsl vote of the members of the City
Council present at they time of its adoption. The reason for the urgency is to modiy FY 10-11,
appropriations before the fiscal year expires.
Section 5 . The City Clerk is hereby directed to post/publish. this ordinance or a synopsis of this
ordinance for the period. and in the,-manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted /published this day of
20.1`1 by the following vote:
13
ATTACHMENT 8
RESOLUTIONAPPROVING °ADJUSTMENTS TO THE
PETALUMA COMMUNITY DEVELOPMENT COMMISSION FY 201,0=11 BUDGET
WHEREAS, on Februdry 28, 201:1,, the PCDC Commissioners adopted "'Resolution No. 2011 -04,
which revised the origmaI adopted budget; and
WHEREAS, the PCDC. considered warious adjustments' to the budget -and requested that changes
be reflecte � ed in certain line = i ,wath the mtention��of haven the budget reflect current financial
conditions; ,and
NOW, THEREFORE BE IT RESOLVED, that the Petaluma Community Development
Commission hereby approves' and adopts adjustments *to the FY 201`0 -11 PCDC Budget, attached
hereto as Exhibit. A.
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