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HomeMy WebLinkAboutAgenda Bill 3.B 07/14/20031 1 J UL 1 4 2 00 3 aft CITY OF:PETALUMA, CALIFORNIA PETALUMA COMMUNI DEVEILOP'MENT COMMISSION AGE BILL. Agenda Title Resolution Accepting the Completion of the Keller jVIeeting Date: Street Parking Structure Improvements Phase II, Project No. 9993 July 14, 2003 Estimated Maximum Total Project Cost: $807,249. Funded by Central Business District Fund (901) Meeting Time X 3:00 PM Category (check one) X New Business Department: Director Contact Person Phone Number Redevelopment Paul Marangella Paul Marangella 778 -4581 Cost of Proposal $807,249 Account Number 901- 400 -9993 Amount Budgeted S823,893 Name of Fund: Central Business Project Area (901) Attachments, to Agenda Packet Item 1. Resolution Accepting the Completion of Keller Street Parking Structure Repairs Phase II, Project No 9993. 2. Previous Staff Report of September 9, 2003 and resolution approving the plans and specifications, approving the project budget, and awarding the contract for the Base Bid plus Additive Alternative No. 1. Summary Statement The Project consists of furnishing and installing plate or tube frame panel . enclosure system in the exposed, openings; painting the interior walls and ceilings, painting the exterior walls, installation of door enclosures and lighting modifications, installation of pay - parking machines, testing and repair of the fire sprinkler system, building a guard enclosure and recharge room, construction of a new concrete stairwell, enclosing an, electrical room and doing other work indicated in the contract documents. James Nolan Construction Inc. completed the work on May 16, 2003. The project was completed on schedule and within budget. Recommended City. Council Action %Suggested Motion Adopt a resolution accepting the completion of the Keller 'Street Parking Structure'Improvements Phase H and authorizing the release of the 10% retention to the contractor 45 days after the recordation of the Notice of Completion.. Reviewed b Fiance Director: Rev' v �� tome e: A b City Mana er: Date: � t te; A 'today's Dat Revision Wd Revisedi File Code: # June 27, 2003 V C ITY 'OF PETALUMA, CALIFORNIA July 14, 2003 AGENDA REPORT FOR RESOLUTION ACCEPTING THE COMPLETION OF THE KELLER STREET PARKING GARAGE STRUCTURE IMPROVEMENTS, PHASE II,'PROJECT NO. 9993. EXECUTIVE: S UMMARY r� 2 James Nolan Construction 'Iincorporated has completed Phase l of the repairs to the Keller Street Parking Structure. The Project consisted of furnishing and installing plate or tube frame panel enclosure system in the exposed openings, painting with an- anti - graffiti coating; all the interior walls and ceilings, painting the exterior walls, installation of door enclosures and lighting modifications, installation of pay - parking machines testing and repair of the fire sprinkler system, building .a guard enclosure and recharge room, construction of a new concrete stairwell on the southwestern entrance, enclosing an electrical room and other related work. Additional work was added during, construction. • New fight fixtures were installed on the 3 level light poles. • New exterior lights replaced the existing low- pressure sodium lights on the Keller and Western streets facades. • Signage to inform patrons of parking regulations was added. • The addition of a Closed Circuit Security Camera System was added. • Replacement of existing CO2 sensors were added. • Additional painting, re- striping of stairs and re- striping of all arrows and stop signs on the floor surface of the garage was performed. • Rewiring of the exterior fixtures on Western and Keller facades into the new lighting control panel was added. • Installation of lighted, exit signs with, battery back up was added. • Bollards to protect parking machines from accidental damage were installed. • Motion detector added to click to enter system on roll up door to accommodate need by police department were added. • Additional money handling hoppers and bags and change counting machine were `purchased to accommodate the needs of the finance department. BACKGROUND In response to 'repeated requests by the Petaluma Downtown Association (PDA), the PCDC included $683,000 in the FY 20.02 -03 Budget to make safety improvements to the Keller Street Garage. In the PDA request, the PCDC was asked to provide a clean, secure and well- lighted garage for the community. The PDA conveyed from its members various complaints as to safety, cleanliness, loitering, and theft. The 'PDA recommended that pay parking be implemented as a means of financing both a security guard and enhanced facility maintenance. As PCDC funds may not be used for such T' C ITY 'OF PETALUMA, CALIFORNIA July 14, 2003 AGENDA REPORT FOR RESOLUTION ACCEPTING THE COMPLETION OF THE KELLER STREET PARKING GARAGE STRUCTURE IMPROVEMENTS, PHASE II,'PROJECT NO. 9993. EXECUTIVE: S UMMARY r� 2 James Nolan Construction 'Iincorporated has completed Phase l of the repairs to the Keller Street Parking Structure. The Project consisted of furnishing and installing plate or tube frame panel enclosure system in the exposed openings, painting with an- anti - graffiti coating; all the interior walls and ceilings, painting the exterior walls, installation of door enclosures and lighting modifications, installation of pay - parking machines testing and repair of the fire sprinkler system, building .a guard enclosure and recharge room, construction of a new concrete stairwell on the southwestern entrance, enclosing an electrical room and other related work. Additional work was added during, construction. • New fight fixtures were installed on the 3 level light poles. • New exterior lights replaced the existing low- pressure sodium lights on the Keller and Western streets facades. • Signage to inform patrons of parking regulations was added. • The addition of a Closed Circuit Security Camera System was added. • Replacement of existing CO2 sensors were added. • Additional painting, re- striping of stairs and re- striping of all arrows and stop signs on the floor surface of the garage was performed. • Rewiring of the exterior fixtures on Western and Keller facades into the new lighting control panel was added. • Installation of lighted, exit signs with, battery back up was added. • Bollards to protect parking machines from accidental damage were installed. • Motion detector added to click to enter system on roll up door to accommodate need by police department were added. • Additional money handling hoppers and bags and change counting machine were `purchased to accommodate the needs of the finance department. BACKGROUND In response to 'repeated requests by the Petaluma Downtown Association (PDA), the PCDC included $683,000 in the FY 20.02 -03 Budget to make safety improvements to the Keller Street Garage. In the PDA request, the PCDC was asked to provide a clean, secure and well- lighted garage for the community. The PDA conveyed from its members various complaints as to safety, cleanliness, loitering, and theft. The 'PDA recommended that pay parking be implemented as a means of financing both a security guard and enhanced facility maintenance. As PCDC funds may not be used for such 0 6 7. purposes. In response to this, as part of the Keller Street Garage improvements, pay - parking machi were installed. Revenue ftom the pay parking is used to fund on -going security and maintenance. I * ALTERNATIVES Accept the completion of the project. FINANCIAL IMPACTS Budgeted: FY 2001 -03 Encumbrances $42,409 FY 2002 -03� Budgeted Appropriations $761 FY 2002 -03 Budgeted Adjustment: Security System $20,000 Total Appropriations /Encumbrances: $823,893 Actual Project Expenditures: $807,249 Amount Under Budget ($16,644) CONCLUSION Following the acceptance of the project, the City Clerk will County Recorder and the Finance Department will release th e after the�recordation. of the notice of completion. file a notice of completion with Sonoma 10% retention to the. contractor 45 days • OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Completion .of construction. RECOMMENDATION .Adopt the resolution approving the completion of the Keller Street Parking Structure Repairs Phase II Project No. 99 -93 and authorize ahe release of the 10 % retention to the contractor, 45 days after the recordation of the Notice of Completion. • RESOLUTION NO. 2003- PET'ALUMA COMMUNITY DEVELOPMENT COMMISSION ACCEPTING COMPLETION OF THE KELLER STREET PARKING STRUCURE IMPROVEMENTS, PHASE II PROJECT No. 9993 WHEREAS, the Petaluma Community Development Commission (PCDC - ) awarded the contract for the Keller Street Parking Structure Improvements Phase II to James Nolan Construction Inc. on September 9, 2002; and WHEREAS, James Nolan Construction Inc. has completed all the work to. the satisfaction of the Director of Public Facilities and Services; the fire marshal and building inspections. NOW, THEREFORE, BE IT RESOLVED by the Petaluma Community Development Commission that: the City Clerk is herby authorized to sign the Notice of Completion. BE IT FURTHER RESOLVED that the Finance Department is herby authorized to release the ten (10 %) retention now held in escrow at Vintage Bank to James Nolan Construction Inc. forty —five (45) days after the recordation of the Notice of Completion provided that no liens or stop notices have been filed against the proj ect. *opted this 14th day of July, 2003 bythe following vote: Commissioner Aye No Absent Glass Canevaro Harris Healy Moynihan O'Brien Torliatt David Glass, Chairperson ATTEST: Gayle Petersen, Recording Secretary U I . I AGENDA SILL Aaenda'.Title Presentation, and Resolution Approving the Plans and 1 i E P 0 9 200.2 ` PCDC CITY OF PETALUMA, CALIFORNIA PETALUMA COMMUNITY DEVELOPMENT` COMMISS.TON AGENDA SILL Aaenda'.Title Presentation, and Resolution Approving the Plans and Meeting Date: 'Specifications Prepared by Boyle Engineering Corp., Approving the September 9, 2002 Project Budget and Awarding the Contract for the Keller Street Parking. Structure Improvements, Phase II, Project No. 9 -993. Contract Cost Dependent on which - Design Alternative is Chosen by the Commission. The Work to be Done Includes Furnishing and Installing Plate or Tube Frame Panel" Enclosure System in the Exposed Openings, Painting the Interior Walls and Ceilings,. Painting the Exterior Walls, Door Enclosures, Lighting Modifications, Installation of Pay - Parking Machines, Testing; and Repair of the Fire Sprinkler System, Provisions for an Office and Recharge Room, Provisions for a New Concrete Stairwell, Electrical Room and Doing Other Work Indicated in the Contract Documents. Estimated Maximum Total Project Cost: $800,858. Funded by Central Business District Fund ,(90.1) Department I Director Paul Contact Person Phone'Number Redevelopment Marangella Paul Marangella. Cost of Proposal $715,776 - 5800,858 (Depending Upon Option) Account Number 901- 4.00 -9993 Name of Fund: Central Business Amount Budgeted $683,000 District Fund (901) ttachments to A ends Packet Item: 1. Vicinity Map (Exhibit "A ") 2. Plan Base Bid (Exhibit `B ") 3. Plan Base Bid plus Additive 1 & 2 (Exhibit "C ") 4. Resolution approving the plans and specifications, approving the project budget, and awarding the contract for the Base Bid (Exhibit ``D ") 5. Resolution approving the plans' and specifications, approving the project budget, and awarding the contract for zthe Base Bid plus Alternative No. 1 (Exhibit "E ") 6. Resolution approving the plans, and specifications, approving the project budget, and. awarding the contract for the Base Bid plus Additive Alternatives No. 1 and No. 2 (Exhibit "F ") • Summary Statement Improvements to the Keller Street garage are vital to the implementation of several concurrent downtown improvements, including those on Water Street. As the redevelopment of Water Street occurs, some parking will. be.lost. The Keller Street. Garage can be an attractive alternative if the safety improvements" are , completed ; On May 6` the PCDC passed a resolution approving the final design and safety improvements 'to the Keller Street Garage. Subsequently, a Commission member requested that the matter be placed on the ?CDC agenda for reconsideration. The main issue of concern raised by the Commission, was the location of thel access /security door. The matter was discussed on Tune 17, 2002 and continued. As the matter could not be put on the PCDC agenda until September; the City Manager directed that the project be put out to bid with the inclusion of specifications for a design alternative on controlling vehicle access. As part of the bid package ":for the project, three options were included: Option. I: Base -Bid: The Base Bid locates .the access doors in such a way as to. completely close off public access through the parking structure at.night; Option II Base Bid + Additive Alternative No. 1`: Additive Alternate No.] is for anti- graffiti coating for both the; nterior and exterior of the parking structure. (Exhibit B) Option III: Base Bid + Additive Alternates No 1 and No. 2: Under this option, additive Alternative No 2. provides two 'large pull down doors within the parking structure and allows public access through the parking structure, between Keller Street and the Golden Coric "ourse, at all times. (Exhibit 'C) The City received two bids on August 20, :2002 for the Keller Street Parking Structure Improvement Project No. '9993, ranging from $556,776 to $632',170 for the Buse Bid. Bids ranging from $5,96 to $672,170 were received for the Bid plus Additive Alternate No.I and bid ranging from S638,858 to X825,260 for the Base Bid plus Additive Alternates No. 1 and No. 2. A copy of bid package is available for review in the City Clerk's Office. The Project consists of furnishing and installing plate or tube frame panel enclosure system in the exposed ' openings painting the interior walls and" ceilings, painting the exterior walls; in of door enclosures and lighting modifications, installation of pay - parking machines, testing and repair of the fire sprinkler system, building a guard enclosure and recharge room, construction of a new concrete , stairwell,. enclosing' an electrical room and doing other work -indicated in the contract "documents. Cornerstone. Structural Engineers has been hired to'manage the project construction. The urpose of this ,item is to-select the project alternative and award the bid. Council :Priority THIS AGENDA_ ITEM IS CONSIDERED 'TO B E PART OF, OR NECESSARY TO, ONE OR MO RE OF THE 1'999 - 2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30, 1999 AND MARCH 18, 2000. Priority(s): Implement Rivet Plan:and Central Petaluma Specific ecifc Plan Recommended, Cite Council..Action /S;uagested Motion Adopt the resolution approving =the plans and specification prepared by Boyle. Engineering. Corp., approving the project budget and awarding the contract for one of the following options:. ® Base Bid, or ® Base Bid plus.Additive Alternate No. 1, or ® Base Bid plus Additive Alternates No. I and No. 2, to the low bidder. Contract cost is dependent on which design alternative is chosen by the Commission. Reviewed by F,inance.Director: Reviewed by City Attornev Date: A rov C'tv_1Vlana" er: �� Date: �. at Todav's Date Revision # and Date Revised: File Code: # 08/26/02 0 0 o CITY OF PETALUMA, CALIFORNIA MONDAY, SEPTEMBER 9, 2002 PETALUMA COMMUNITY DEVELOPMENT COMMISSION AGENDA REPORT FOR PRESENTATION AND RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS, APPROVING THE.PROJECT BUDGET AND AWARDING THE'CONTRACT FOR THE KELLER STREET PARKING STRUCTU'RE.IMPROVEMENTS, PHASE II, PROJECT NO. 9993. EXECUTIVE SUMMARY Improvements to. the Keller Street garage are vital to the implementation of several concurrent downtown improvements, including, those on Water Street. As the redevelopment of Water Street occurs, some,parking will be lost. The Keller Street Garage can be an attractive alternative if the safety improvements are completed. On May 6 "', the PCDC passed a resolution approving the final design and safety improvements to the Keller. Street Garage. Subsequently, a Commission member requested that the matter be placed on the PCDC' "agenda for reconsideration: The main issue of concern raised by the Commission was the _location of the access /security door. The , matter was discussed on June 17, 2002 and continued. As the matter could``not be put on the,PCDC agenda until September, the City Manager directed that the project be put out to bid with the inclusion of specifications for a design alternative on controlling vehicle access. The Project consists of furnishing and installing plate' or tube frame panel enclosure system in the exposed openings, painting the inierior walls and, ceilings, painting,,the exterior walls, installation of door enclosures and lighting modifications, installation of pay. - parking machines, testing and repair of the fire sprinkler - system, building a guard enclosure and recharge room, construction of a new concrete stairwell, enclosing an electrical room and doing other work indicated in ,the contract documents. Cornerstone Structural Engineers Ids been hired to manage the project construction. As part of the bid package for the project, three options were included Option I: Base Bid: The Base Bid locates the access doors in such a way as to completely close off public access through the parking structure at night; Option II' Base Bid + Additive. Alternative No. 1: Additive Alternate No.l is for anti - graffiti coating for both. the interior and exterior of'the parking structure. Option III: Base Bid + Additive Alternates No I and No. ,2: Under this option, additive Alternative No 2. provides two large pull down doors within the parking structure and allows public access through the parking structure b p g eiween Keller Street and the 'Golden Concourse, at all times. (Exhibit B, Base , Bid plus Additive Alternate No. 1, and Exhibit No. C, ,Base Bid plus Additive Alternates No. 1 & No. 2). A copy of the bid;package is available for review in the City Clerk's Office. The Commission must choose a preferred alternative so that the project may be awarded and construction can begin. The City received two bids on August 20, 2002 for the Keller Street Parking Structure Improvement Project No. 9993, ranging from S556,776 to' 5632,170 for the Base Bid. Bids •;, ranging from $596,484 to $672,170 were received for the Base Bid plus Additive Alternate No.l and bid ranging from 5638,858 to 5825,260 for the Base Bid plus' Additive Alternates No. I and No. 2. 2. BACKGROUND In response to repeated requests by the Petaluma. Downtown Association (PDA), the. PCDC included $683,000 in the FY 2002 -03 Budget to make safety improvements to the Keller Street Garage, In the PDA request, the PCDC was asked to provide a clean, secure and well - lighted garage for the community. The PDA conveyed from its members various complaints as to safety, cleanliness - loitering and theft. The PDA recommended; pay parking be implemented'' as a, means 'of financing both a security guard land enhanced facility maintenannce. It was recognized that PCDC ,funds could not be used for such purposes. In response to this, as part of the Keller Street Garage ''improvements, , pay parking machines will be installed, Revenue from the pay parking will be used to fund on -going security and maintenance. The PCDC directed that the capital improvements and the parking fee rates be made - in consultation with the PDA. To this end, the PDA has reviewed the parking improvements and attended a meeting with the City'to review a,parking rate study. A recommendation on parking rates will be provided to the PCDC in September. Improvements to the Keller Street garage are vital to the implementation, of several concurrent downtown improvements,_ including those on Water .Street. As the redevelopment of Water Street occurs, some parking will be lost. The Keller Street Garage can be an attractive alternative if the safety improvements are completed. The primary objectives of the project areas follows: • A. to provide increased safety to patrons -of the garage; B. to encourage business /property owners and patrons to park in the garage, leaving more on- street parking available to the general public, C. to make aesthetic improvements to the interior and exterior of the structure, thereby creating a pleasant visitor experience; D. to provide a revenue stream to pay the cost of maintenance and security; and E. to provide secure off - street parking for downtown residents (Petaluma Hotel), thereby increasing the on- street parking supply,: The proposed improvements include the following: • Locking,Doors All doorwys acid entrances will be lockable, thereby restricting after.=hour visitation. This will require several new improvements to control access on each side of the garage, including the main vehicular entrance. • Bright. Lighting New; 'more numerous, and' brighter lighting fixtures will be installed, thereby giving patrons greater °visibility. • Pigeon - Proofing A heavy gage mesh will be installed behind'the metalwork in the arched openings, thereby eliminating. pigeons from entering the garage In addition, electronic ,devices emitting high . frequency sound will be installed around several entrances to discourage pigeons from nesting. • PaintinLy The exterior of the building will' be:repainted in the current colors, being careful preserve the ivy currently growing on the ,garage. After a thorough scrubbing, the interi'' will be repainted' in a light colored, graffiti= resistant paint. m Pav- Parking Machines Pay- parking machines will be installed on each level of the garage, thereby generating income to pay for a higher level of garage maintenance and an on -site • security guard. Cornerstone Structural Engineers, the project management firm used for Phase I improvements, has been hired again to manage the project construction. The Petaluma Downtown Association has been of the project and they appreciate that the City will be proceeding with the final phase of the Keller Street Garage improvements this fiscal year. Bids were opened on August 20 for the Keller Street Parking Garage Project, Phase H. The following is the summary of'the bids: BASE BID BASE BID PLUS PLUS ADDITIVE ADDITIVE ALTERNATE ALTERNATES NAME OF BIDDER BASE,BID No. 1 No 1 & No 2 James Nolan Construction $556,776 $596,484 5638,858 JK Merz Construction Inc. $632,170 $672;170 $825,260 The Engineer's estimate for the Base Bid was $471,554.80, Base Bid plus Additive Alternative No.1 was $499,507.80, and Base Bid plus Additive Alternates No. i & No. 2 was $525,290.80 3. ALTERNATIVES n A. Select Design Alternative for Vehicular Access Control & Award the Contract: 1. Award the contract to Jaynes Nolan Construction for the Base, Bid in the amount of 5556,776. 2. Award the contract to James Nolan Construction for the Base Bid plus Additive Alternate No. 1 in the °amount of $596,484. 3. Award the contract to James Nolan Construction for the Base Bid plus Additive Alternates No. 1 and No. ,.,,2 -in the amount of $638,858. B. Award the, contract; to the second low bidder. C. Reject all bids and re- advertise. D. Reject all bids. • 4. FINANCIAL. IMPACTS BASE BID BASE BID PLUS PLUS Uses (Esti'mated Costs) ADDITIVE ADDITI87E ALTERNATE ALTERNATES BASE BID. No. 1 No 1.& No 2 City Fees/Permits/Inspection 520,000 $20,000 $20;00;0 Design $5,000 $ 5,000 $ 5,000 Construction MgmtJlnspection 150,000 $50,000 $50,000 Construction $556,776 $596,48.4 $618,858 Contingency $54,000 $90,000 $ 96;000 TOTAL $7.1.5,776 $761.484 $800 858 The FY 2002 -03 PCDC Budget contains and appropriation of $683,000 'requiring an increase in appropriations as follows: Option J: Base Bid: $32,776 Option II: Base. Bid + Additive Alternative No. 1 : S78,484 Option III: Base Bid + Additive Alternatives No. 1 and No 2: $117,858 • 5. CONCLUSION: Following the award, the contractor will enter into a contract with the PCDC and submit the required contract documents, bonds and insurance. The Keller Street Parking Structure :improvements will begin immediately after the construction contract is executed. Construction is anticipated to start .in: November 2002 and be completed April 2003. 6. OUTCOMES••OR PERFORMANCE MEASUREMENTs THAT WILL IDENTIFY'SUCCESS OR COMPLETION: The project will be completed and 'accepted in FY 2002 -03. 7. RECOMMENDATION Adopt the resolution approv -ing the plans and specification prepared' by Boyle Engineering Corp., approving the proj ect budget and awarding the contract for one of the following options • Base Bid, or • Base Bid plus Additive Alternate No. 1, or • Base .Bid plus Additive Alternates No. l and No._ 2 to the low bidder. • TFJ Vidnity 0 I Vivinity Map Scale: N.T.S. DFUJ.- 20.2001 . I -0 , - �J ! ,, qqPt 1 97 Base Bid — Access Doom Located to Completely Close Off Public Access at Night Through the Structure • lilt • � 101 v U U r Tg w n — — L 1 3 � ito z ZS o z N < O z > = � E a g Li Y IL L� Li._ v s � c I a I J un n : 5 TW E N � z n. o� b w IN z CD u W� to la ' � g a a 6 C./ I { Coln Fumo � C A J\ COD � 101 v U U r Tg w n — — L 1 3 � ito z ZS o z N < O z > = � E a g Li Y IL L� Li._ v s � c I a I J un n : 5 TW E N � z n. o� b w IN z CD u W� to la ' � g a a 6 Ilk yy �. II I ' Base Bid Plus Additive Alternate No. I — Anti-Graffiti Coating Plus Additive Alternate No.. 2 — Access Doors Located within the Keller Street P Structure • • g 0 n 7p�o z s cd ll�xaa�� I, j Q " �� PEI! 19 5 �� P PO �5� y� 3aL3" i 0 _ _ ____ _ Y Y 1 a O ui ws W pia o Of CD w J � I� a I ry C W �o c I x 1 I, � u 2' -0' 22' -6 ° 6' -0` � T N; I J fi Styys e � 27 ._ 8 . k S �. z n _ — �' CD @1 ,I ' uu e � . O � _ x 1 I, � u 2' -0' 22' -6 ° 6' -0` � T N; I J " Resolution Approving the Plam and Spec I iffeation, Approving the Project Budget and'Awarding the Contract for the Base Bid I'lle • SOLUTION NO. 2002- PETALUMA COM1VIUNITY DEVELOPMENT ECOMMISSION APPROVING THE PLANS AND SPECIFICATIONS PREPARED BY BOYLE ENGINEERING CORP., APPROVING THE PROJECT BUDGET, AND AWARDING THE CONTRACT FOR THE KELLER STREET PARKING STRUCURE IMPROVEMENTS, PHASE II BASE BID CENTAL BUSINESS DISTRICT FUND (901) WHEREAS, the Petaluma Community Development Commission (PCDC) has engaged Boyle Engineering Corporation to provide detailed engineering design for improvements to the Keller Street Garage; and WHEREAS, a bid package, including detailed specifications, was: issued on June 21, 2002; and WHEREAS, two (2) bids were received:on August 20, 2002;. NOW, THEREFORE, BE IT RESOLVED "by the Petaluma Community Development Commission that: 1. The plans and specifi cations ; prepared by the Boyle Engineering Corp. for the above- referenced project are hereby approved; and 2. The total project budget, including fees, permits, inspection and,. contingency of $715,776 is hereby approved and $32,776 in additional funds required to complete the project are hereby appropriated to account 901 - 400 -9993 (Keller- Street Garage Improvements); and 3. The lowest responsible bid is hereby accepted; 4. The contract be and it is hereby awarded to James Nolan Construction, the lowest responsible bidder, in the amount of $556;776 for the Base Bid. 5. The project will consist of furnishing and installing plate or tube frame panel enclosure system in the exposed openings; painting the interior walls and ceilings, painting the exterior walls; installing door enclosures and lighting modif cations, installing pay - parking machines, testing and repair of the fire sprinkler system building enclosures for guard room and recharge room, provisions for a new concrete stairwell, electrical room and: doing other work specified in the technical provisions and special provisions of the bid package: BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract with James Nolan Construction, subject to review and approval of all contract documents, insurance certificates and bonds by the City Attorney. Adopted this 9th day of September, 2002 by the following vote: Commissioner' Ave No Absent Thompson Cader- Thompson Healy Maguire Moynihan O'Brien Torliatt E. Clark Thompson, Chairperson ATTEST: Recording Secretary • • 40 � Resolution ' � �. :� ' �� Approvin < +;� ;'�f} 6f +'ft:+f :f f) ¥f ° ¥$+ «#f «"cation. the Pr oject :{d f f} » (' \ :< k 1'ng the Contract for 2 :( »• Base :+ Plus • Alternate � ���� §� � .,� §: N+. ( I I \� °� RESOLUTION NO. 2002- PETALIJMA COMMUNITY DEVELOPMENT COMMISSION APPROVING THE PLANS AND SPECIFICATIONS PREPARED BY BOYLE ENGINEERING CORP., APPROVING THE PROJECT BUDGET, AND AWARDING THE CONTRACT FOR THE KELLER STREET PARKING STRUCURE IMPROVEMENTS, PHASE II BASE BID PLUS ADDITIVE ALTERNATE NO. 1 CENTAL BUSINESS DISTRICT FUND (901) WHEREAS, the Petaluma Community Development Commission (PCDC) has engaged Boyle Engineering Corporation to provide detailed engineering design for improvements to the Keller Street Garage; and WHEREAS, a bid package, including detailed specifications, Was issued on June 21, 2002; and WHEREAS two (2) bids were received on August 20, 2002; NOW, THEREFORE, BE IT RESOLVED by the Petaluma Community Development Commission that: 1. The plans and specifications prepared by the Boyle Engineering Corp. for the above - referenced project are hereby approved; and 2. The total project budget, including fees, permits, inspection and contingency of $761,484 is hereby approved and $78,484 in additional funds.required to complete the project are hereby appropriated to account 901 -400 -9993 (Keller Street Garage Improvements); and 3. The lowest responsible bid is hereby accepted; 4. The contract be and it is hereby awarded to James Nolan Construction, the lowest responsible bidder, in the amount of $596,484 for the Base Bid plus Additive Alternate No. 1. 5. The project will consist of furnishing and installing plate or tube frame panel enclosure system in the exposed openings, painting the interior walls and ceilings painting the exterior walls, installing door enclosures and lighting modifications, installing pay - parking machines, testing and repair of the fire sprinkler system, buildin enclosures for guard room and recharge room, provisions for a new concrete 1 . stairwell, electrical room and doing other work specified in the technical provisions and special provisions of the bid package. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract with James Nolan Construction, subject to review and approval of all contract documents, insurance certificates and bonds by the City Attorney. • Adopted this 9th, of September, 2002 by the following vote: Commissioner Ave No Absent Thompson Cader- Thompson Healy Maguire , Moynihan O'Brien Torliatt E. Clark Thompson, Chairperson ATTEST: Recording Secretary L • • U .5 Resolution Approving the Plans and Spp on, Approving the Project Budget and Awarding the Contract for the Base Wif. I Plus Additive Alternates No. I and No. 2 RX]EUSOLUTION NO. 2002- PETAIIUMA COMMUNITY DEVELOPMENT COMMISSI0N APPROVING THE PLANS AND SPECIFICATIONS PREPARED BY BOYLE ENGINEERING CORP., APPROVING THE PROJECT BUDGET, AND AWARDING THE CONTRACTFOR THE KELLER STREET PARKING STRUCURE IMPROVEMENTS, PHASE II BASE BID PLUS ADDITIVE ALTERNATES NO. 1, AND NO. 2 CENTAL BUSINESS DISTRICT FUND (901) WHEREAS, the Petaluma Community Development Commission (PCD:C) has engaged Boyle Engineering Corporation to provide detailed engineering design for improvements to the Keller Street Garage; and WHEREAS, a bid package, including detailed specifications was issued on June 21, 2002; and WHEREAS two (2) bids were received on August 20, 2002; .NOW, THEREFORE, BE IT RESOLVED by the Petaluma Community Development Commission that: 1. The plans and specifications °prepared by the Boyle Engineering Corp. for the above- referenced project are hereby approved; and 2. The total project budget, including fees permits, inspection and contingency of $800,858 is hereby approved and $117,858 in additional funds required to complete the project are hereby appropriated to account 901 - 400 -9993 (Keller Street Improvements); and 3. The lowest responsible bid is hereby accepted; 4. The contract be and it is hereby awarded to James Nolan Construction, the lowest responsible bidder, in the amount of $638,858 for the Base Bid and Additive Alternate No. 1 and No. 2. The project will consist of furnishing and installing plate or,tube frame panel enclosure system in the exposed openings, painting the interior walls and ceilings, painting the exterior walls, installing door enc lighting losures and li htin modifications, installing pay- parking;machines, testing and repair of the fire sprinkler system, building enclosures for guard room -and recharge room, provisions for a new concrete stairwell, electrical room and doing other work specified in the technical provisions and special provisions of the bid package. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract with James Nolan Construction, subject to review and approval of all contract documents, insurance certificates and bonds by the City Attorney. [7 Adopted this 9th day of September, 2002 by the following vote: C'oirimissioner Aye No Absent Thompson Cader= Thompson Healy Maguire Moynihan O'Brien Torliatt E. Clark Thompson, Chairperson ATTEST: Recording Secretary • 1] 0 • • • CHRISTOPHER•LYNCH ti1("`J "`°`jIff A R C H.I.T E C T AUG 20 02 ❑ J 1 4 v C F- `1 ) - 'f � rr Ya" Re: Parking Garage Agenda Item 8/30/02 Dear Mayor, Counciimernbers: Attached, is a plan that was generated by Sandy Reed of ZAC over a year ago at the It was intended to address the circulation problems in the area between Tuttle Dr ' and the parking garage that resulted from the cutting down of the large magnolia there. Ms. Reed held a small ,informal charrette in her office which included a number of people who also work in her building at 145 Keller, and are daily users of this area directly across the street, Everyone in the room agreed that the circulation in and around the Garage is both inefficient; unpleasant and dangerous (because of cars, not kids). Avoiding the interplay of pedestrians and cars, quickly became the main task, while extending the Riverwalk concourse as an enticing option. around the garage. The resultant plan does the following: o Create a new Mini plaza at the ,Northwest corner of the garage with benches, landscaping, etc, This could be a great people watching area. because of the volume of traffic here. This would encourage people to hang out here in this highly visible spot rather than inside the garage out of view, You could! also provide potential leased space -,in this corner, something that maybe serves the new plaza. Transition from the plaza into a landscaped circulation ,area that acts as the main thoroughfare around the garage. Provides bulbouts with landscaping to encourage the routing of people crossing Keller to the plaza area and around the parking structure rather than through it. • Creates a new access point directly;from the plaza area to the stair tower allowing people the choice of accessing upper floors without confronting cars, • Closing the covered stair area off Aram's plaza to discourage loitering and again to discourage people walking through the garage. This could' also possibly earn the City income by becoming a leased space. I provide you with this :information because it seems to me the crucial to the success of the garage improvements. Had the I provements come to SPARC It would have been the first cow Chris Lynch C3 L 4r, Tr 5 b.0 in I 'tom 4 1 QL iaj 66 ZLI . Q, LILL U A Q!z ---------- fi AL: il is 04 Mr . - I 7c: bY. 1.4 IRM YA RESOLUTION NO. 2.002-109 PETALUMA COMMUNITY DEVELOPMENT COMMISSION APPROVING THE PLANS, AND SPECIFICATIONS PREPARED' BY B`OYLE ENGINEERI °NG CORPORATION, APPROVING THE PROJECT BUDGET, AND AWARDING THE CONTRACT FOR THE KELLER STREET' PARKING STRUCURE' IMPROVEMENTS, PHASE II BASE BID PLUS ADDITIVE ALTERNATE NO. 1 CENTAL BUSINESS DISTRICT FUND (901) WHEREAS, the Petaluma Community Development Commission (PCDC) has engaged Boyle Engineering Corporation to provide detailed engineering design for improvements to the Keller Street Garage; and, WHEREAS, a bid package, including detailed specifications, was issued on June 21, 2002; and, WHEREAS two (2) bids were received on August 20, 2002. NOW, THEREFORE, BE IT RESOLVED by the Petaluma Community Development Commission that: ,. 1. The plans and specifications prepared by the Boyle Engineering Corp. for the above - referenced project are hereby approved; and 2. The total project budget, including fees, permits,, inspection and contingency of $761,484 is hereby approved and $78,484 in additional funds required to complete the project are hereby 'appropriated. to account 901 -400 -9993 (Keller Street Garage Improvements); 'and 3. The lowest responsible bid is hereby accepted; 4. The contract be and A is hereby awarded to James Nolan Construction, the lowest responsible bidder in the amount of $596,484 for the Base Bid plus Additive Alternate No. 1. 5. The project wily consist of furnishing and installing plate or tube frame panel enclosure system in the exposed openings, painting the interior walls and ceilings, painting the exterior walls, installing door enclosures and lighting modifications, ® installing pay - parking machines, testing and repair of the fire sprinkler system, building enclosures for guard room and recharge room, provisions for a new concrete PCDC Reso. No. 2002 -09 Page 1 stairwell, electrical room and doing other work specified in * the technical provisions and special provisions of the bid package. BE IT. FURTHER RESOLVED that the City. Manager is hereby authorized to execute . the contract with James- Nolan Construction, subject to review and approval of all contract . documents, insurance;certificates and bonds by the City Attorney. Adopted. this 9th day of September 2002 bytlze following vote: Commissioner Aye, No Absent Cader- Thompson X Vice Mayor Healy X Maguire X. Moynihan X O'Brien X Mayor Thompson X Torliatt x E. Clar `Thompson, Chairperson ATTEST: Gayle P ersen, Recording Secretary PCDC Rese.., No. 2002 Page 2