HomeMy WebLinkAboutStaff Report 3.A 06/20/2011a A! Ff 0 : F, F , 0 : & .
4Z Mr�
DATE:' June 20, 2011
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Larry Zimmer, Public Works Capital Improvements Division Manager
SUBJECT: Resolution Approving a Revised Budget for the Petaluma Boulevard South Road
Diet Project C1610110
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving a revised design
budget for the Petaluma Boulevard South Road Diet.
BACKGROUND
The Metropolitan Transportation Commission (MTC) sponsors the Regional Transportation for
Livable Communities (TLC) Funding Program, which is part of the Federal Congestion
Mitigation and Air Quality Improvement (CMAQ) program. On April 5, 201.0, the City Council
authorized staff to apply for TLC funding for the Petaluma Boulevard South Road Diet Project,
with support from the Petaluma Downtown Association. In addition to authorizing staff to
apply, City Council approved the MTC resolution committing to matchingthe grant 20% and
assuring completion of the project, if funded. On July 14, 2010, staff received notification from
MTC of grant award in the amount of $708,000. On October 4, 2010, City Council accepted the
grant award and approved the budget for the Petaluma Boulevard South Road Diet.
This complete street project is adjacent to and a continuation of the recently completed Petaluma
Boulevard North Road Diet Project, which was also partially funded by TLC: The traffic data on
Petaluma Boulevard North, within the completed project limits, show the volume of traffic has
not changed post construction, and there is a slight decrease in delays, as was expected. Traffic
counts taken on the side streets both before and after the project show a decrease of traffic
volumes on Keokuk, ,Liberty, Keller and Kentucky. The reduction in traffic volumes, based on
this traffic count, were 30 % to 5.0% and somewhat surprising. While it was fully expected that
side street volumes would decrease, it was not expected that they would decrease so
dramatically. Traffic volume throughout the City.has decreased, and since there was no decrease
on Petaluma Boulevard,, it is assumed that users of the side streets have gone back to the
Boulevard, thus further decreasing side street volumes beyond the city -wide trend. Staff has
scheduled new counts at the same location which will be complete prior to the June 20 meeting.
Agenda Review:
City Attorney Finance Director City Mana
The Petaluma Boulevard South Road Diet will reconfigure the current four undersized through
lanes to two through lanes.and two -way left turn lane from Washington Street to D Street,
with a transition to E Street. This reconfiguration will provide lane widths to meet City and
federal design standards. The work is primarily restriping of the existing roadway, but will, also
include traffic signal modifications to accommodate the new lane configuration. As part of this
process, a minor, non - structural pavement surface treatment will be required to eliminate the
existing striping.
The current undersized through and parking lanes increase the likelihood of accidents and reduce
safety for all modes of transportation. from January 1, 2006 to July 3.0, 2009, accident data for
Petaluma Boulevard from Washington Street to D Street, show there were 90 accidents (53
sideswipes, 11 rear ends, 9 broadsides, 15 unknown/fixed object's, and 2 pedestrians). The
sideswipe accidents are typical of such a facility with undersized lanes. In addition, accident
data from Petaluma Boulevard North was reviewed'b'efore and`after the road diet. From July 1,
2005 to June 30, 2007, pre -road diet conditions, there were 20 accidents (11 sideswipes, 3 rear
ends, 3, broadsides, 1 head -on, l,.pedestrian, and 1 unknown/fixed object). From November 30,
2007 to December 1, 2009, post -road diet conditions, there were 9 accidents (2 sideswipes, 4 rear
ends, and 3 broadsides).
The reduction in the number of lanes for the inclusion of Class 3 bike delineation, and
promotes pedestrian activity by 'improving safety. The lane reduction also provides an
opportunity for additional on- street parking. Design and public outreach may result in inclusion
of additional bike racks and landscaping into the project area. Public outreach, which began
prior to the grant application, will be continued through all phases of the project. In anticipation
of the grant, staff canvassed the. downtown ,businesses „regarding this project, and subsequently
met with the Petaluma Downtown Association to present the project and address the business
community'.s concerns about traffic circulation, loading zones and parking.
As part of the canvassing of downtown businesses, a staff member met with representatives of
the Petaluma. Downtown Association on February 1.6, 2010 ,to discuss the project. From that
meeting and following discussions and meetings, which included some downtown business
owners, it was understoodhat their issue were, .parking net gain, loading issues, no impact to
traffic volumes, improvement to traffic safety, aesthetics, and ability to install fire sprinklers.
Staff provided to the Petaluma Downtown. Association. Board, through its Executive Director,
plans and a narrative: explaining4lie;current conditions, number of accidents, particularsofthe
project and the anticipated outcome of a safer and more pedestrian friendly downtown
environment..The PDA Board had indicated it _recognizes that the: proposed project will increase
safety for vehicles, bicyclists and pedestrians alike, that the downtown environment will be more
aesthetically pleasing, and the project provides additional street parking between C and E Streets.
This discussion'highlighted 'for staff the need to include loading zone areas and add signage to
better control established loading zones. Once work begins, staff, along with our consultants,
will work closely with the PDA to minimize impacts, and attempt to improve loading in the area.
The prevailing concern of the PDA is to assure that the new roadway design will move the same
amount of traffic at the same speed, which is expected. The Board members also expressed their
desire that anticipated water utility work take place at the same time as the proposed project, in
order to minimize disruption to downtown businesses, this will not occur due to conflicting
M
priorities. To obtain the water pressure needed for fire sprinklers requires replacement of the
water main. Such utility work is not eligible for the grant funding, but could have been included
in -the project if funded by the City. The Department of Water Resources-and Conservation does
not have adequate funding to replace the water main at this time.
DISCUSSION
On December 9, 2010, the City received Caltrans authorization to proceed with Preliminary
Engineering (PE), which includes design, environmental clearance. Since receiving
authorization from Caltrans, staff issued a Request for Proposals, selected a consultant, and is
now negotiating a Professional Services Agreement (PSA). The negotiations are complicated by
the fact that the scope of work depends greatly on the requirements of Caltrans environmental
staff.
On March 14, 2011, Caltrans informed staff there would be additional environmental studies
required that had not been originally anticipated: historical, archaeological and cultural studies.
The unanticipated work increases the PE costs. Staff has since worked with Caltrans and the
selected consultant to try and.reduce some of the studies required and clarify the extent of work
to be completed, to finalize a scope of work and cost for the PSA. The current estimate for the
PE phase of work has increased from the budget previously approved by the Council.
Based on consultations with Caltrans, staff's current estimate for combined design and
environmental clearance is now $.131,65.0, compared to the $120,000 authorized by Caltrans.
The current match and any over -run will be paid for out of the Gas Tax (Street Maintenance)
Fund 2411, where money has been set. aside for street.project'match funding. In order to
maintain the bottom line project budget, costs have been reassigned between several line items,
most notably a reduction to the anticipated construction; phase costs.
To continue to move this project forward, staff is seeking Council action to approve a revised
budget. Doing so prior to design provides reasonable assurance that the project will move
forward at the time of ' onstruction award. If the City does not go forward with the project, the
$708,000 must be returned to MTC. This in would not only be lost to the City, but would,
be lost to.,Sonoma County. MTC would likely reallocate the funds to an active project in the
region eligible, for TLC funding. Seeking approval of the budget revisions early also prevents the
potential negative impact on the City's ability to receive future funding through MTC
Metropolitan Transportation Authority (MTC), by avoiding a potential change in the City's
commitment to the project`after agreeing to fund it.
FINANCIAL IMPACTS
MTC awarded the City of Petaluma $708,000 for the Petaluma Boulevard South Road Diet
Project. On October 4,2010, Council passed a resolution on a 4 -3 vote accepting the
funding, along.with approval of the total project budget of $906,239. Approximately $90,000 of
this amount was budgeted for Preliminary Engineering. As described above, staff learned the
requirements for environmental .clearance had been underestimated; therefore, the budget
Caltrans authorized for PE was increased to $120,000, of which $96,000, or 80 %, will be
reimbursed in accordance with the TLC Grant.
Following is the current project cost estimate which will be further refined during the project
development process.
Staff still believes it is likely the entire project can be completed within the approved $906,239
budget. They also believe that the estimated additional costs may be reduced through
negotiations with Caltrans staff and, even if they cannot, opportunities will exist to reduce
construction costs that can make up the difference. Caltrans will not currently commit to paying
above the already committed $96,000 (80% of $120,000), although it is common practice at the
time of construction award to move any unused construction funds to PE. The worst case
scenario would require a request from Council to increase the project budget at the time of
construction contract award.
ATTACHMENTS
1. Resolution
2. Location Plan
3. Traffic Count Data from 4/2010 Agenda Report
4. Parking Estimate
5 Resolution No. 2010 -051: Resolution of Local Support
M
�
ME
C1P �
6/20/11
Reui e
Est�mated
„Uses
B_ud et
?B e
_ _
Relmburseitient
Design
$
69,545
$
53,500
$
42,800
Planning /Environmental
$
20,000
$
78,150
$
62,520
Construction Contracts
$
625,000
$
600,000
$
480,000
Construction Management /Staff
$
90,000
$
80,000
$
64,000
C1P Overhead @ 2.4%
$
21,239
$
21,239
Project Contingency
$
80,455
$
73,350
$
58,680
TOTAL
$
906,239
$
906,239
$
708,000
Funding Sources
Street Maint Operating Budget
$
21,239
$
21,239
(2.4% Overhead)
Street Maint Operating Budget
$
7,600
$
7,600
(20% Local Match)
Prop 1 B Funding
$
169,400
$
169,400
(20% Local Match)
MTC -TLC Funding
$
708,000
$
708,000
$
708,000
TOTAL
$
906,239
$
906,239
Staff still believes it is likely the entire project can be completed within the approved $906,239
budget. They also believe that the estimated additional costs may be reduced through
negotiations with Caltrans staff and, even if they cannot, opportunities will exist to reduce
construction costs that can make up the difference. Caltrans will not currently commit to paying
above the already committed $96,000 (80% of $120,000), although it is common practice at the
time of construction award to move any unused construction funds to PE. The worst case
scenario would require a request from Council to increase the project budget at the time of
construction contract award.
ATTACHMENTS
1. Resolution
2. Location Plan
3. Traffic Count Data from 4/2010 Agenda Report
4. Parking Estimate
5 Resolution No. 2010 -051: Resolution of Local Support
M
ATTACHMENT 1
RESOLUTION NO.
APPROVING A REVISED BUDGET FOR THE PETALUMA BOULEVARD SOUTH
ROAD DIET PROJECT C1610110
WHEREAS, staff successfully applied for the Regional Transportation for Livable
Communities funding through the Metropolitan Transportation Commission and was awarded
$708,000 toward the Petaluma Boulevard South Road Diet Project; and
WHEREAS, City Council previously authorized a resolution of local support assuring
successful completion of the project and committing 20% of matching funds to the grant; and
WHEREAS, the proposed project on Petaluma Boulevard South (from 100' south of
East Washington to E Street) will reconfigure the current 4- through lanes to 2- through lanes and
one two -way left turn lane in order to provide adequately sized driving and parking lanes and
thereby improve safety for all modes of transportation and encourage more bicycle and
pedestrian use; and
WHEREAS, the project represents an ongoing effort by the City to improve traffic
safety; and
WHEREAS, staff has selected Green Valley Consulting Engineer through a RFP process
for design services; and
WHEREAS, the budget for design and environmental work previously approved by
Council was $89,545 and. is now estimated to be $131,650 due to additional environmental work
required by Caltrans to meet the obligations of the grant; and
WHEREAS, sufficient funding for this purpose is available in the overall previously
approved project budget with a potential to be reimbursed up to 80% of the cost by the grant; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. Authorizes a revised design budget in the amount of $131,650.
ATTACHMENT 2
z
r ®
V 1
w
U
a
a
1
0
N
W
U
a
Ins
^ W
�i
•
0
H
V
O
a
0
0
FIIF
�o
U to
C7 O
lE
ATTACHMENT 3
Traffic Counts before and after on PBN Road Diet
7
O
M 7 O: h'`
Na`d:CO.
N•N_0)
00;00'N
00 ;t
> 8) .
:N:O:MCOL(c)
:a),
�:N
:r; to
00 T- 0a)
'00 r-
MIOOD
i`i1n Lf1i
:r UOitO
r -M:M
Cr) m
0 `.
to
1 0)
:r r
t` >
Q
0 ?
,
100 ; 0O : "i
` "00 "T U)
�
0 r` - .00
00 03 _
OF t- CO ,
1-- 0 0
CO : t-; a)
T= t`
ire -co cal
to m;�;
Itn�m;v
to tO!U):
rn 00
I
I
r r
CO C
CO CO
Irn U) r--
o m.m:
M m(
o m m
IN cD
10It-1 P-
II
r�ICr' Id'... -
T I— CO
im to
I
rCt
!
r
OO Iii;
ihllTi00
I 1
COIaOIN
OD COjIp
i0 (y --
�3IU)ItTi
N , l
im,a 00
"' rl- lc -;0.
:M
_
L
M I 0 ` M ;
IM� CO; O!
N (0 CO
.. 1.01M!O
N m
tO r. 00 ;
00 CO : N
�- m ; r
r~' to U)
cD a0
r : 00 tf) .
0) 00
c- M r
d CO; T-
O U7
d�; 0) O
- CO 00 ' 0
N ! to : to
N OD i 0)
CF - It
'r- r
ri
r:
CO CO
T r
t 3
o CO Lf)
N:Cf7co :
r- lr CO
(3); C01
r- o
N
Lil 0
O ; (0. CD:
i Ct ! Co. (D
04: Q) r
t- (O
:r
N lfl N;
O)ilAiO).
!'M' CD: N
Nit^ r
O CO
(6
0) oo:M;
O'N:N
i' r N
0): to N
a
) 0
:
: CO : :
' ti � UO : (O
N : 00 : a)
.: 00 CY
I-
T- r
c-
r
i to to
i
r r
O to'0
1 0)
;00' CO
0) : CO CO
rt N - - --
C,
t� (N CD
;0 0);to
N CO m
O'.(D;r;
m O
O
M,0 CO
f`: to tn
jr:U):U)
NiOO 00.
;r ti
LO
rn
o o
ti.O o
r :o;o
r- co o:
CO rn
N
O O L
O O L:
0 ; 0 :
O: 0 1
1, 1
Liu
N (Ct
N'N lII'
N N: l
N (a'
7 U
O
p
o ��
o ��
o�`z
>
� O
0
ZtL
ZU-
Z U
ZLL'
m [Ct (4
,C YY
WIM CQ-
0.0 O
Z.>
�
0 00
(t) O O
0 0 0:
s Y Y
m CO O
—4- 4-
a)
aY
4- 4- 4-
���
o00
> to
LLL
C LL
O O
7 "3'7
lQ O
:3 : 3
6
0
O
0 0. 0
o O. o
•� � �•
> > :
CO U) U)
=
J
YYY
(n U) (n
>+>> A
O O O
Cl) U)
> >,
> , �,
Y Y
(6 O)
a-+
ca
7 O 7
Y YY
a_
U U.0
i+
0) . C
p
0) 0) a)
N O N
-0 .i2
d 0) N
(U N d
C_ C C
N N O)
N
r l(S
YYY
JJ_J
YY`1
YY`L
m
CO
7
ATTACHMENT 4
Parking Audit for Petaluma Boulevard South
Estimated Parking Counts
(subject to modification as part of design)
Project Limits Start South of Washington to Crosswalk (Starbucks):
Crosswalk to Western
Existing Parking (18-
20')
New City Std of 22'
Northbound
7
6
Southbound
5
4
Crosswalk to Western
Western to B Street
Existing Parking (18-
22')
New City Std of 22'
Northbound
9
8
Southbound
8
8
Western to B Street
B Street to C Street
Existing Parking (18-
22')
New City Std of 22'
Northbound
6
6
Southbound
12
11
B Street to C Street
C Street to D Street
Existing Parking (22')
New City Std of 22'
Northbound
10
10
Southbound
7
7
C Street to D Street
D Street to E Street
Existing Parking
New City Std of 22'
Northbound
0
10
Southbound
0
0
D Street to E Street
Total Existing Spaces
Existing Parking
New City Std of 22'
Northbound
0
0
Southbound
0
11
Total Existing Spaces
64
Potential Spaces Rernoved
(4)
Potential Spaces Added
21
Total After Road Diet
81
Note: Inclusion of loading zones and determination of turning pockets will likely impact the
above number of parking spaces.
ATTACHMENT 5
Resolution No. 2010 -051 N.C.S.
of the City of Petaluma, California
RESOLUTION OF LOCAL SUPPORT
CMAQ FUNDING
AUTHORIZING THE FILING OF AN APPLICATION FOR REGIONAL
TRANSPORTATION FOR LIVABLE COMMUNITIES FUNDING, COMMITTING THE
NECESSARY NON - FEDERAL MATCH AND STATING THE ASSURANCE TO
COMPLETE THE PETALUMA BOULEVARD SOUTH ROAD DIET PROJECT; AND
APPROVING THE USE OF 2008 -09 PROPOSITION I R LOCAL STREETS AND ROADS
IMPROVEMENT FUNDS AS MATCHING FUNDS
WHEREAS, City of Petaluma (herein referred to as APPLICANT) is submitting an
application to the Metropolitan Transportation Commission (MTC) for $677,600 in funding from
the federal Congestion Mitigation and Air Quality Improvement (CMAQ) program for the
Petaluma Boulevard South Road Diet (herein referred to as PROJECT) for the MTC Regional
Transportation for Livable Communities (TLC) 2010 Capital Program (MTC Resolution, No.
3925) (herein referred to as PROGRAM); and,
WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A
Legacy for Users (SAFETEA) (Public Law 109 -59, August 1,0, 2005) continued the Congestion
Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) through
September 30, 2009; and,
WHEREAS, SAFETEA has been extended pursuant,to Public Law 1 1 -1 18 and may be
subsequently extended pending enactment of successor legislation for continued funding; and,
WHEREAS, pursuant to SAFETEA, and the regulations promulgated thereunder,
eligible project sponsors wishing to receive federal Congestion Mitigation and Air Quality
Improvement Program (CMAQ) funds for a project shall submit an application first with the
appropriate Metropolitan Planning Organization (MPO), for review and inclusion in the MPO's
Transportation Improvement Program (TIP); and,
WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the
nine counties of the San Francisco Bay region; and,
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC
Resolution No. 3606, revised) that sets out procedures governing the application and use of
CMAQ funds: and,
WHEREAS, APPLICANT is an eligible project sponsor for CMAQ funds; and,
WHEREAS, as part of the application for CMAQ funding, M "rC requires a resolution
adopted by the responsible implementing agency stating the following:
1. The commitment of necessary local matching funds of at least 20 %.
Resolution No. 2010 -051 N.C.S. Page I
E
2. That the sponsor understands that the CMAQ funding is fixed at the programmed
amount, and therefore any cost increase cannot be expected to be funded with
additional CMAQ funds.
3. That the project will comply with the procedures specified in Regional Project
Funding Delivery Policy (MTC Resolution No. 3606, revised),.
4. The assurance of the sponsor to complete the project as described in the application,
and il'approved, as included in MTC's TIP.
5. That the project will comply with all the project - specific requirements as set forth in
the PROGRAM.
NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to
execute and file an application for funding for the PROJECT under the Congestion Mitigation
and Air Quality Improvement Program (CMAQ) of SAFETEA, any extensions of SAFETEA or
any successor legislation for continued funding; and,
BE IT FURTHER RESOLVED that the APPLICANT by adopting this resolution does
hereby state that:
1. APPLICANT will provide $169,400 in non- federal matching fttnds.
2. APPLICANT understands that the CMAQ funding for the project is fixed at the MTC
approved programmed amount, and that any cost increases must be funded by the
APPLICANT from other funds, and that APPLICANT does not expect any cost
increases to be funded with additional CMAQ funding.
3. APPLICANT understands the funding deadlines associated with these funds and will
comply with the provisions and requirements of the Regional Project Funding
Delivery Policy (MTC Resolution No. 3606, as revised).
4. PROJECT will be implemented as described in the complete application and in this
resolution and, if approved, for the amount programmed in the MTC federal TIP.
5. APPLICANT and the PROJECT will comply with the requirements as set forth in the
PROGRAM.
BE IT FURTHER RESOLVED that APPLICANT is an eligible sponsor of CMAQ
funded projects; and,
BE IT FURTHER RESOLVED that APPLICANT is authorized to submit an
application for CMAQ funds for the PROJECT; and,
BE IT FURTHER RESOLVED that there is no legal impediment to APPLICANT
making applications for the funds; and,
BE IT FURTHER RESOLVED that there is no pending or threatened litigation that
might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to
deliver such PROJECT; and,
Resolution No. 2010 -051 N.C.S. Page 2
10
BE IT FURTHER RESOLVED that APPLICANT authorizes its City Manager, or
designee to execute and file an application with MTC for CMAQ funding for the PROJECT as
referenced in this resolution; and,
BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to the
MTC in conjunction with the filing of the application; and,
BE IT FURTHER RESOLVED that the MTC is requested to support the application
for the PROJECT described in the resolution and to include the PROJECT, if approved, in
MTC's TIP; and,
BE IT FURTHER RESOLVED that Council approves the use of $169,400 of 2008 -09
Proposition 1 B Local Streets and Roads Improvement Funds as matching funds to the
PROJECT.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST:
1 hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 5" day of April. 2010.
by the following vote:
Barrett, Vice Mayor Glass, Rabbitt, Renee, Mayor Torliatt
Healy
Harris
None
City Clerk
City
to
r�
i
May, r
Resolution No. 2010 -051 N.C.S. Page 3