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Home My WebLink AboutResolution 2021-126 N.C.S. 8/02/2021 Resolution No. 2021-126 N.C.S. Page 1 Resolution No. 2021-126 N.C.S. of the City of Petaluma, California RESOLUTION RATIFYING THE MEMORANDA OF UNDERSTANDING, EFFECTIVE JULY 1, 2020 – JUNE 30, 2024, REACHED BY THE DULY AUTHORIZED REPRESENTATIVES OF THE CITY OF PETALUMA AND THE PETALUMA PROFESSIONAL AND MID-MANAGERS ASSOCIATION, UNITS 4, 9, AND 11, AND AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY REVISING THE CLASSIFICATION SPECIFICATIONS AND PAY RANGES FOR POSITIONS REPRESENTED BY UNITS 4, 9, AND 11 WHEREAS, the City of Petaluma and the Petaluma Professional and Mid-Managers Association (PPMMA), Units 4, 9, and 11, through their duly authorized representatives, have concluded their mutual obligation to negotiate a successor Memoranda Of Understanding (MOU), effective July 1, 2020 – June 30, 2024, and meet and confer in good faith with respect to the re-opener provision and obligation to commence negotiations for a successor contract provided by the 2020 Side Letter Agreement for Units 4, 9, and 11, in accordance with the Meyers- Milias-Brown Act and the City's Employer-Employee Relations, Rules and Regulations (Resolution No. 55412 N.C.S.); and WHEREAS, the duly authorized representatives of the City and PPMMA have reached a Tentative Agreement and executed this MOU, effective July 1, 2020 – June 30, 2024, and recommend its approval by the City Council; and WHEREAS, the City Manager, pursuant to Section 28 of the Charter of the City of Petaluma, and as the City's Municipal Employees' Relations Officer (Resolution No. 5375 N.C.S.), is required and empowered to make a recommendation to the City Council on matters related to good faith bargaining and employees’ compensation; and WHEREAS, the City Manager has reviewed and concurs with said MOU, effective July 1, 2020 – June 30, 2024, for PPMMA Units 4, 9, and 11, and does recommend that the City Council ratify said MOU, effective July 1, 2020 – June 30, 2024; and WHEREAS, Petaluma Municipal Code Section 3.04.020.D authorizes the City Manager as the City’s Personnel Officer to prepare or cause to be prepared a position classification plan, including class specifications and revisions of the plan; and WHEREAS, the Petaluma Municipal Code Section 3.40.020.E authorizes the City Manager to prepare or cause to be prepared a plan of compensation and revisions thereof, covering all classifications in the competitive service; and WHEREAS, the City wishes to keep its Classification and Compensation Plan current, and in accordance with Petaluma Municipal Code Section 3.04.020, amendments or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and WHEREAS, the results of the proposed changes align with the duties and responsibilities of existing workloads and City needs; and the proposed changes have been discussed with Ralph Andersen and Associates, who has prepared a classification and compensation study for the City, and who indicate that the proposed changes are consistent with their review and findings; and WHEREAS, the City Manager, acting as the Personnel Officer, has determined that certain duties and responsibilities are appropriately allocated to the applicable classifications (as attached in Exhibit C); and DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Resolution No. 2021-126 N.C.S. Page 2 WHEREAS, PPMMA classifications that are below market median will receive a salary equity adjustment sufficient to meet market median and/or internal benchmarking analysis, as specified in the salary tables in Exhibit B; and WHEREAS, the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378, in that ratifying the attached MOU does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because this is a personnel-related action that constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby: 1. Declares the above recitals to be true and correct and are incorporated into this resolution as findings of the City Council. 2. Finds that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378, in that ratifying the attached MOU does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because this is a personnel-related action that constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. 3. Ratifies the MOU, effective July 1, 2020 – June 30, 2024, between the City of Petaluma and the Petaluma Professional and Mid-Managers Association, Units 4, 9, and 11, attached to and incorporated as Exhibit A. The parties met all conditions for retroactivity and therefore, Year 1 COLA and equity adjustments will be effective the first full pay period following July 1, 2021. 4. Approves the amendments to the Classification and Compensation Plan as described in this Resolution, including an amendment in the Competitive Service of the Personnel System as noted above. 5. Revises the pay ranges of positions represented by Units 4, 9, and 11 as attached to and incorporated as Exhibit B. 6. Revises the classification specifications and titles of positions represented by Units 4, 9, and 11 as attached to and incorporated as Exhibit C. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Council of the City of Petaluma at a Regular meeting on the 2nd day of August 2021, by the following vote: Approved as to form: __________________________ City Attorney AYES: Mayor Barrett; Vice Mayor Barnacle; Fischer; Healy; King; McDonnell; Pocekay NOES: None ABSENT: None ABSTAIN: None ATTEST: ______________________________________________ City Clerk ______________________________________________ Mayor DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A MEMORANDUM OF UNDERSTANDING between CITY OF PETALUMA and PETALUMA PROFESSIONAL AND MID-MANAGERS ASSOCIATION JULY 1, 2020 THROUGH JUNE 30, 2024 UNIT 4 – PROFESSIONAL UNIT 9 – MID-MANAGERS UNIT 11 – CONFIDENTIAL PROFESSIONAL AND MID-MANAGERS Exhibit A DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) i TABLE OF CONTENTS PREAMBLE ...............................................................................................................................................1 SECTION 1 – TERM OF AGREEMENT ...............................................................................................1 1.1 Effective Date 1.2 Commencement of Negotiations SECTION 2 – GENERAL PROVISIONS ...............................................................................................1 2.1 Recognition - Association Recognition 2.2 Recognition - City Recognition 2.3 Compliance with Federal/State Laws 2.4 FLSA Distinction for Professional and Mid-Managers SECTION 3 – ASSOCIATION RIGHTS ................................................................................................2 3.1 Association Representatives 3.2 Bulletin Boards 3.3 Access to Work Location 3.4 Use of City Facilities 3.5 Advance Notice 3.6 List of Employees 3.7 Discrimination, Harassment & Retaliation Prohibited 3.8 Political Activity 3.9 Annual Actuarial Valuation SECTION 4 – ASSOCIATION DUES DEDUCTIONS .........................................................................4 4.1 Payroll Deductions SECTION 5 - MANAGEMENT RIGHTS ..............................................................................................4 SECTION 6 – SALARIES.........................................................................................................................5 6.1 Salaries 6.2 Temporary Assignment Pay SECTION 7 – SPECIAL COMPENSATION .........................................................................................6 7.1 Loss or Damage to Clothing 7.2 Safety Footwear 7.3 Bilingual Pay – Spanish 7.4 License and Certification Fees 7.5 Standby Pay – FLSA Non Exempt Employees 7.6 Emergency Operation Center – FLSA-Exempt Employees 7.7 Department Operations Center(s) – FLSA-Exempt Employees SECTION 8 – ALTERNATE WORK WEEK / OVERTIME ...............................................................7 8.1 Alternate Work Schedule 8.2 Overtime – Compensation Rate - FLSA Non-Exempt Employees 8.3 Overtime – Minimum - FLSA Non-Exempt Employees 8.4 Overtime – Minimum for Callbacks – FLSA Non-Exempt Employees 8.5 Overtime – Holidays/Vacation Non-Exempt Employees 8.6 Overtime – In Lieu of Payment – FLSA Non-Exempt Employees DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) ii TABLE OF CONTENTS SECTION 9 – COMPENSATORY TIME AND CALL BACK ............................................................8 9.1 Compensatory Time Off – FLSA Non-Exempt Employees 9.2 Call Back – FLSA Non-Exempt Employees SECTION 10 – PART-TIME POSITION / SHARED POSITION .......................................................8 10.1 Definition 10.2 Seniority 10.3 Pro-rated Leave and Benefits 10.4 Merit Pay, Step Increases, and Probationary Period 10.5 Shared Position – FLSA Non-Exempt Employees SECTION 11 – HOLIDAYS ...................................................................................................................10 11.1 Fixed Holidays 11.2 Personal Leave (formerly Floating Holiday) 11.3 Personal Leave After 20 Years of Service SECTION 12 – VACATION ...................................................................................................................11 12.1 Accrual 12.2 Accrual Caps 12.3 Scheduling 12.4 Usage 12.5 Payment at Separation - FLSA Non Exempt Employees 12.6 Payment at Separation – FLSA Exempt Employees 12.7 Vacation Payout SECTION 13 – LEAVES – SICK LEAVE ............................................................................................13 13.1 Eligibility 13.2 Accrual 13.3 Notification Procedures 13.4 Transfer 13.5 Retirement Payout 13.6 Conversion SECTION 14 – LEAVES – INDUSTRIAL INJURY LEAVE ............................................................14 SECTION 15 – LEAVES – ADMINISTRATIVE LEAVE ..................................................................14 15.1 Annual Credit of Leave – FLSA Exempt Employees 15.2 Carry Forward of Leave – FLSA Exempt Employees 15.3 Pro-Ration of Leave Hours – FLSA Exempt Employees 15.4 Annual Payment for Unused Leave– FLSA Exempt Employees 15.5 Payment at Separation – FLSA Exempt Employees SECTION 16 – LEAVES – BEREAVEMENT LEAVE ......................................................................15 SECTION 17 – LEAVES – VICTIMS OF DOMESTIC VIOLENCE ...............................................15 AND SEXUAL ASSAULT LEAVE DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) iii TABLE OF CONTENTS SECTION 18 – LEAVES – MILITARY LEAVE .................................................................................15 SECTION 19 – LEAVES – ELECTION OFFICER LEAVE AND ...................................................16 VOTING LEAVE SECTION 20 – LEAVES – SCHOOL VISITATION LEAVE ............................................................16 SECTION 21 – LEAVES – LEAVE OF ABSENCE WITHOUT PAY ..............................................16 SECTION 22 – LEAVES – JURY DUTY LEAVE ...............................................................................16 SECTION 23 – FAMILY CARE AND MEDICAL LEAVE (FMLA & CFRA) ...............................16 23.1 FMLA and/or CFRA Leave 23.2 FMLA and/or CFRA – Second Opinion SECTION 24 – LEAVES – PREGNANCY DISABILITY LEAVE ....................................................17 SECTION 25 – REASONABLE ACCOMMODATION......................................................................17 SECTION 26 – CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM ....................17 SECTION 27– HEALTH BENEFITS – ACTIVE EMPLOYEES ......................................................18 27.1 Active Employees – PEMHCA Contribution 27.2 Additional Contribution – Effective January 1, 2021 27.3 Additional Contribution – Effective January 1, 2022 27.4 Additional Contribution – Effective January 1, 2023 27.5 Additional Contribution – Effective January 1, 2024 27.6 Employee Contribution SECTION 28 – HEALTH BENEFITS – RETIRED EMPLOYEES ..................................................19 28.1 Retired Employees – CalPERS and PEMHCA 28.2 “Unequal Contribution” Method for Health Care Premium Payments for Retirees 28.3 CalPERS Annuitant – PEMHCA Health Benefits 28.4 Less Than 20 Years of Service – Not Receiving PEMHCA Health Benefits 28.5 Less Than 20 Years of Service – Receiving PEMHCA Health Benefits 28.6 20 Years or More of Service – Not Receiving PEMHCA Health Benefits 28.7 20 Years or More of Service – Receiving PEMHCA Health Benefits SECTION 29 – CASH IN-LIEU OF HEALTH AND DENTAL BENEFITS ....................................21 29.1 Cash In-Lieu 29.2 Employees Hired before October 1, 2016 29.3 All Employees Hired On or After October 1, 2016 SECTION 30 – SECTION 125 PLAN ....................................................................................................21 SECTION 31 – DENTAL INSURANCE ...............................................................................................22 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) iv TABLE OF CONTENTS SECTION 32 – VISION INSURANCE..................................................................................................22 SECTION 33 – LIFE INSURANCE ......................................................................................................22 33.1 Life Insurance - FLSA Non-Exempt Employees 33.2 Life Insurance - FLSA Exempt Employees SECTION 34 – DISABILITY INSURANCE ........................................................................................23 34.1 Short-Term Disability Insurance – Voluntary 34.2 Long-Term Disability Insurance 34.3 State Disability Insurance Benefit SECTION 35 – EMPLOYEE ASSISTANCE PROGRAM .................................................................23 SECTION 36 – DEFERRED COMPENSATION ................................................................................23 SECTION 37 – TRANSFERS/PROMOTIONS RETREAT ENTITLEMENT .................................23 SECTION 38 – PROBATIONARY PERIOD .......................................................................................24 38.1 Probationary Period 38.2 Performance Evaluation 38.3 Leave Without Pay (LWOP) While On Probation 38.4 No Right of Appeal 38.5 Promotions SECTION 39 – DISCIPLINARY AND APPEALS PROCEDURES ..................................................24 39.1 Work Performance and Professional Conduct 39.2 Probationary Employees 39.3 Discipline and Exempt Status under Fair Labor Standards Act (FLSA) 39.4 Causes for Discipline 39.5 Types of Discipline 39.6 Disciplinary Procedures - Actions less than 40 Hours 39.7 Disciplinary Procedures – Action more than 40 Hours SECTION 40 – GRIEVANCE PROCEDURE ......................................................................................30 40.1 Purpose of the Procedure 40.2 Conduct of Grievance Procedure 40.3 Grievance Procedure SECTION 41 – LAYOFF AND RECALL .............................................................................................32 41.1 Application 41.2 Employer Right 41.3 Employee Notification 41.4 Vacancy and Reclassification 41.5 Employee Rights 41.6 Seniority 41.7 Order Of 41.8 Recall – Re-Employment List 41.9 Recall – Duration of Re-Employment List DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) v TABLE OF CONTENTS SECTION 42 – EMPLOYEE PERSONNEL FILE ..............................................................................34 42.1 Right to Inspect 42.2 Acknowledgement Adverse Comments 42.3 Confidentiality SECTION 43 – ALCOHOL / DRUG FREE WORKPLACE .............................................................34 43.1 Purpose 43.2 Policy 43.3 Prescription Medication 43.4 EAP 43.5 Procedures 43.6 Side Effects 43.7 Employee Awareness SECTION 44 – OTHER ..........................................................................................................................37 44.1 Performance Evaluations 44.2 Safety Committee SECTION 45 - FLEXIBLY STAFFED CLASSIFICATIONS ............................................................37 SECTION 46 – MUTUAL ACCEPTANCE AND RECOMMENDATION .......................................37 EXHIBIT A - SALARY TABLE ............................................................................................................39 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 1 PREAMBLE The City of Petaluma, hereinafter referred to as the “City” and the Petaluma Professional and Mid- Managers Association, hereinafter referred to as the “Association” have met and conferred in good faith regarding wages, hours, and other terms and conditions of employment for the employees in representation Units 4, 9, and 11, and have entered into this Memorandum of Understanding (MOU) pursuant to the provisions of the Meyers-Milias-Brown Act, Section 3500, et seq of the Government Code of the State of California. The parties jointly agree to recommend to the City Council of the City of Petaluma the adoption of this Memorandum for the period commencing July 1, 2020 through June 30, 2024. The Parties reached agreement on a consolidated MOU covering bargaining Units 4, 9, and 11 in the Spring of 2021 with the intention of maintaining the existing terms and conditions of employment contained in the individual bargaining unit MOUs. If the terms and conditions contained in the consolidated MOU differ from those established in one or more of the individual bargaining unit MOUs, the terms of the individual MOU(s) will prevail and the Parties will meet to correct the issue in the consolidated MOU. This Paragraph is intended only to cover the initial term of the consolidated MOU and will become ineffective on June 30, 2024. SECTION 1 – TERM OF AGREEMENT 1.1 Effective Date This Memorandum of Understanding (MOU) shall be effective for the period commencing July 1, 2020 and ending June 30, 2024. 1.2 Commencement of Negotiations It is mutually agreed to begin the Meet and Confer process for a successor Memorandum of Understanding no later than three (3) months before the expiration of this MOU. The process may be initiated by either party through a written request to the other party to commence negotiations and the submittal of potential meeting dates. SECTION 2 – GENERAL PROVISIONS 2.1 Recognition – Association Recognition Subject to the statutory rights of self-representation under Government Code Section 3503, the Petaluma Professional and Mid-Managers Association is the recognized employee organization for those classifications listed in Exhibit "A – Salary Table." 2.2 Recognition – City Recognition The Municipal Employee Relations Officer of the City of Petaluma, or any person or organization duly authorized by the Municipal Employee Relations Officer, is the representative of the City in employer-employee relations. 2.3 Compliance with Federal/State Laws Should any provision of this MOU be rendered illegal or invalid by legislation, decree of a court of competent jurisdiction or other established government administrative tribunal or board, such invalidation shall not affect remaining portions of the MOU. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 2 2.4 FLSA Distinction for Professional and Mid-Managers This MOU covers multiple bargaining units, including both employees covered by the federal Fair Labor Standards Act (FLSA) (“Non-exempt” or “FLSA-non-exempt”) and employees who are exempt from the FLSA (“Exempt” or “FLSA-Exempt”). Historically, the term “Professional” employees is used to signify Non-exempt employees, while the term “Mid-Manager” is used to signify Exempt employees. This consolidated MOU generally does away with the Professional/Mid-Manager distinction in favor of the FLSA-based distinction. Except as specifically provided in this MOU, exempt employees are paid on a salary basis and do not earn extra compensation based on hours worked, such as on call pay, call back pay, or overtime. SECTION 3 – ASSOCIATION RIGHTS 3.1 Association Rights – Association Representatives The City employees who are official representatives of the Association shall be given reasonable time off with pay to attend meetings with management representatives, investigate grievances, or be present at hearings where matters within the scope of representation or grievances are being considered. (A) The use of official time for this purpose shall be reasonable and shall not interfere with the performance of the City services as determined by the City. (B) Such employee representatives shall request time off from his/her respective supervisor and coordinate work schedules. (C) Except by mutual agreement, the number of employees excused for such purposes shall not exceed three (3) per affected bargaining unit. However, in order that any given department not be unduly burdened by the release time requirements, in no case shall more than one (1) representative from any particular job classification in the same department be allowed release time pursuant to this section at any given time. If two (2) or more employees request to be excused from any one department pursuant to this section, permission is subject to the approval of the Department Director or his/her designee. (D) No employee other than an official representative on release time pursuant to this provision shall attend to or conduct Association business while on duty, nor shall City equipment be utilized for such matters except as specifically authorized by this MOU. 3.2 Association Rights – Bulletin Boards Authorized representatives of the Association shall be allowed to post Association notices on specified bulletin boards maintained on City premises. 3.3 Association Rights – Access to Work Location Reasonable access to employee work locations shall be granted to officers of the Association and his/her officially designated representatives for the purpose of processing grievances or contacting members of the Association concerning business within the scope of representation. Access shall be restricted so as not to interfere with the normal operation of the departments or with established safety or security requirements. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 3 Solicitation of membership and activities concerned with the internal management of the Association, such as collecting dues, holding membership meetings, campaigning for office, conducting elections and distributing literature, shall not be conducted during working hours. 3.4 Association Rights – Use of City Facilities The Association or authorized representatives of the Association, may with the prior approval of the City, be granted the use of City facilities for meetings of the Association, provided space is available and subject to City operational requirements. 3.5 Association Rights – Advance Notice Except in cases of declared emergencies, reasonable advance written notice shall be given to the Association of any ordinance, rule, resolution, or regulation directly relating to matters within the scope of representation proposed to be adopted by the City Council, and the Association shall be given the opportunity to meet and confer prior to adoption. (A) In cases of emergency when the City Council determines that an ordinance, rule, resolution, or regulation within the scope of representation must be adopted immediately without prior notice or meeting and conferring with the Association, the City agrees to meet and confer within a reasonable and practical time after the termination of the emergency situation. (B) During the course of such declared emergencies, the City shall have the sole discretion to act as may be required during the course of the emergency to ensure the provision of what it determines to be adequate and necessary public service, including, if necessary, the authority to temporarily suspend any provision of this MOU. Upon the termination of said emergency, the terms and conditions of the existing MOU will again become effective. 3.6 Association Rights – List of Employees The City will notify the Association president of the new employee orientation for new employees as soon as possible. New employee orientation occurs as needed depending upon hire date instead of a regularly scheduled event. The City will provide the Association up to thirty (30) minutes of time at the end of the new employee orientation for the Association’s representation of information to the employee(s). The City will provide the Association the required employee personal contact information: the name, home address, personal email address, and personal cell phone number. The new employee contact information will be provided to the Association within thirty (30) days after the represented new employee completes their new employee orientation. The City will provide the Association the personal contact information of all employees to the unions at least every one-hundred and twenty (120) days. The City agrees to provide the name and new classification of those employees whose transfer or promotion places them into the PPMMA within two (2) weeks of their beginning appointment or employment with the City. 3.7 Association Rights – Discrimination, Harassment & Retaliation Prohibited No employee, official or representative of this Association shall in any way suffer any type of discrimination in connection with continued employment, promotion, or otherwise by virtue of membership in or representation by the Bargaining Unit. 3.8 Association Rights – Political Activity The political activity of PPMMA employees shall comply with pertinent provisions of State and Federal law. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 4 3.9 Association Rights - Annual Actuarial Valuation The City will provide PPMMA with a copy of the annual actuarial valuation provided by CalPERS and other relevant correspondence from CalPERS directly relating to the CalPERS contract covering members within ten (10) business days of receipt. SECTION 4 – ASSOCIATION DUES DEDUCTIONS 4.1 Association Dues – Payroll Deductions Payroll deduction for membership dues shall be granted by the City to the Association. (A) Payroll deductions shall be for a specified uniform amount between the employee and the Association and shall not include fines, fees, and/or assessments. Dues deductions shall be made only upon receiving certification from the Association of each employee’s individual authorization. (B) Authorization, cancellation, or modifications of payroll deduction shall be made upon certification provided or approved by the Association. (C) Amounts deducted and withheld by the City shall be transmitted to the officer designated in writing by the Association as the person authorized to receive such funds, at the address specified. (D) The employee’s earnings must be sufficient, after all other required deductions are made, to cover the amount of the deductions herein authorized. When an employee is in a non- pay status for an entire pay period, no withholdings will be made to cover that pay period from future earnings nor will the employee deposit the amount with the City which would have been withheld if the employee had been in pay status during that period. (E) In the case of an employee who is in a non-paid status during a part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. In this connection, all other required deductions have priority over the Association dues deduction. (F) The Association shall indemnify, defend, and hold the City harmless against any claim made against the City and/or any lawsuit initiated against the City on account of Association payroll dues deductions made by the City consistent with Section 4, and any other payments to the Association consistent with this MOU. SECTION 5 – MANAGEMENT RIGHTS It is the right of the City to make decisions of a managerial or administrative character including: decisions on the type, extent, and standards of services performed; decisions on the methods, means, and personnel by which the City operations and services are to be conducted; and those necessary to exercise control over the City government operations in the most efficient and economical manner practicable and in the best interests of the City residents. All managerial functions and rights to which the City has not expressly modified or restricted by specific provision of this MOU shall remain with the City. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 5 SECTION 6 - SALARIES 6.1 Salaries Salary Ranges shall be as specified in Exhibit “A.” (A) Across-the-Board Cost of Living Increases Effective the first full pay period in July 2020, all unit members shall receive a one-point five percent (1.5%) base wage increase. Effective the first full pay period following July 1, 2021, all unit members shall receive a two percent (2.0%) base wage increase. Effective the first full pay period following July 1, 2022, all unit members shall receive a two percent (2.0%) base wage increase. Effective the first full pay period following July 1, 2023, all unit members shall receive a two percent (2.0%) base wage increase. (B) Reopener Upon the request of either party, no later than December 31, 2022, the MOU will reopen on the issue of wages only. The parties will begin meeting and conferring no later than March 15, 2023. Any changes will be by mutual agreement only. (C) Market-Based Equity Adjustments Effective the first full pay period following July 1, 2021, the City shall increase the base pay for each classification with a total compensation of below market median based on the Ralph Andersen and Associates’ Total Compensation Survey (“Survey”). Market-based equity increases will be effective the first full pay period following July 1, 2021. These changes are reflected in the Salary Tables Attached as Exhibit “A.” In addition, each non-surveyed classification which is tied to a benchmark classification will receive a base wage increase sufficient to maintain the differential recommended by Ralph Andersen and Associates in the document entitled “Salary Benchmarks and Alignments.” These changes are also reflected in the Salary Tables Attached as Exhibit “A.” Market based equity adjustments are independent of the cost-of-living adjustment (“COLA”) but will be implemented in an additive (non-compounded) fashion. For example, if a classification is scheduled to receive a 9.7% market equity adjustment and a 2.0% COLA, the classification will receive a total increase of 11.7%. (D) Y-Rating 1. Any classification determined to be more than 5% over market median (“Market Median plus 5%”) based on the Salary Benchmarks and Alignments document will be Y-Rated until it has foregone COLA’s equivalent to its position above Market Median plus 5%. In this context, Y-Rating shall mean that the classification will have its COLA’s reduced by 1% of salary until it has foregone COLA’s equivalent to its position above Market Median plus 5%. [Example A: Classification A is a benchmark classification found to be 7% above Market Median, which means it is 2% over Market Median plus 5%. Classification A DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 6 will have its COLA’s reduced by 1% per year for a period of 2 years. Under the agreement, COLA’s for each of the next 2 years would have been 2% per year. Therefore, Classification A will receive a 1% COLA in Year 1 (2% minus 1%) and a 1% COLA in Year 2 (2% minus 1%).] [Example B: Classification B is a benchmark classification found to be 6.7% above Market Median, which means it is 1.7% over Market Median plus 5%. Classification B will have its COLA’s reduced by 1% in Year 1 and 0.7% in Year 2. Under the agreement, COLA’s for each of the next 2 years would have been 2% per year. Therefore, Classification B will receive a 1% COLA in Year 1 (2% minus 1%) and a 1.3% COLA in Year 2 (2% minus 0.7%).] 2. Classifications which received pay increases pursuant to the B2B Side Letter Agreement will not be subject to Y-Rating. 6.2 Temporary Assignment Pay Temporary Assignment Pay shall be provided in accordance with the City's Temporary Assignment Pay policy and shall apply to all members of the Association. SECTION 7 – SPECIAL COMPENSATION 7.1 Special Compensation – Loss or Damage to Clothing City employees may request reimbursement for the loss or damage of his or her clothing that results from work activities. Requests for reimbursement shall be submitted to the Department Director for review and approval. Amounts of reimbursement are at the discretion of the Department Director. 7.2 Special Compensation – Safety Footwear The City shall pay the cost of all approved safety footwear up to two-hundred dollars ($200.00) per fiscal year. Replacement of safety footwear shall be on an as-needed basis with approval of the Department Director. 7.3 Special Compensation – Bilingual Pay – Spanish Eligible employees who are certified for bilingual proficiency in Spanish in accordance with the City’s Bilingual Testing and Certification policy shall receive two hundred dollars ($200) per month for certification at a high-level proficiency or verbally fluent or one hundred dollars ($100) per month for certification at an acceptable level proficiency or conversational. 7.4 License and Certification Fees The City shall reimburse employees of the Public Works and Utilities Department and the Chief Building Official for the actual cost of any license or certification (e.g. State Operator’s Certification) required by the City per the applicable job specification or by the State of California (e.g. Public Health). Such reimbursement does not apply to drivers’ licenses. 7.5 Standby Pay – FLSA Non-Exempt Employees A non-exempt employee assigned standby shall be compensated at the rate of three dollars and twenty-five cents ($3.25) per hour for every hour the employee actually stands by. No employee shall be paid for standby time and other compensable duty time simultaneously. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 7 When an employee is assigned standby, the employee must be ready to respond as soon as possible, be reachable by telephone or pager, be able to report to work in a reasonable amount of time as determined by the City for the specific standby assignment, and refrain from activities which might impair his/her ability to perform assigned duties. Standby assignments shall be rotated as equitably as possible among employees with consideration given for the qualifications and ability of an employee to perform the work. When possible, standby assignments shall be distributed on a voluntary basis to qualified employees. An employee shall be required to be on standby assignment when it is determined by the City that such assignment is essential to the continuing efficient operation of the City or in an emergency. Weekend/Holiday: For non-exempt employees, a minimum of one (1) hour at time and a half (1.5) shall be paid by the City for every call or assignment required. The intent of the parties is to compensate employees for a minimum of one hour, or time actually worked, whichever is greater. For example, if an employee receives calls at 1:00 PM, 1:15 PM, 1:20 PM, 1:55 PM and the last call finishes at 2:10 PM, he/she is credited for one hour and ten minutes. If an employee receives calls at 1:00 PM, 1:15 PM, 1:20 PM, and 1:45 PM, he/she is paid for one hour, not four hours. It is not the intent that employees be paid for multiple telephone calls received within a one-hour period. 7.6 Emergency Operation Center – FLSA-Exempt Employees Exempt employees who are required to work when called to an activated Emergency Operation Center local emergency shall be paid at their regular hourly rate for all hours beyond their normal workday. 7.7 Department Operations Center(s) (DOC’s) –FLSA-Exempt Employees Exempt employees who are required to work when called to an activated Department Operations Center as part of an activated Emergency Operation Center local emergency shall be paid at their regular hourly rate for all hours worked beyond their normal workday. SECTION 8 – ALTERNATE WORK WEEK AND OVERTIME 8.1 Alternate Work Schedule The City agrees to consider reasonable alternative workweek programs proposed by the employees. Such proposals (e.g. four (4) day work week, flex scheduling, 9/80, job sharing) may be considered on a case-by-case basis by the City. However, the decision as to whether and when, if at all, to implement such alternate programs, the operation of such programs, and the ability to modify and/or terminate such programs, is left exclusively with the City. 8.2 Overtime – Compensation Rate – FLSA Non-Exempt Employees Employees exempt from the FLSA (exempt employees) do not receive additional pay for overtime and are not covered by this section. For non-exempt employees: Overtime shall be paid at the rate of one and one-half (1.5) times the regular rate of pay for each hour worked in excess of forty (40) hours in a work week. In the event an employee is required to work overtime without a break in excess of four (4) hours beyond the end of his/her regularly scheduled work shift, the employee shall be paid at the rate of two (2) times the regular rate of pay for each hour worked in excess of a regular scheduled work day. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 8 Overtime shall only be worked after having received prior authorization by the Department Director or a managerial supervisor. 8.3 Overtime – Minimum – FLSA Non-Exempt Employees Any non-exempt employee required to work overtime shall, in no case, be compensated for less than one (1) hour for such overtime. 8.4 Overtime – Minimum for Callbacks – FLSA Non-Exempt Employees Any non-exempt employee required to return to work on an unscheduled, emergency basis after the end of the employee’s working day shall, in no case, be compensated for less than two (2) hours for such overtime. 8.5 Overtime – Holidays/Vacation Non-Exempt Employees When a non-exempt employee is required to work on a fixed holiday (as observed by their work schedule) or during their scheduled vacation leave, such non-exempt employee working on such holiday and during periods of vacation shall be entitled to receive additional remuneration at the rate of one and one-half (1.5) times the regular rate of pay for each hour worked. This pay shall be in addition to Holiday or Vacation Pay. 8.6 Overtime – In Lieu of Payment - FLSA Non-Exempt Employees In lieu of receiving payment for overtime worked, non-exempt employees, with Department Director approval, who work more than their regular hours on one day, may work fewer hours on another day within the same work week. SECTION 9 – COMPENSATORY TIME AND CALL BACK 9.1 Compensatory Time Off –FLSA Non-Exempt Employees Non-exempt employees may receive, in lieu of being paid for overtime, Compensatory Time off (“CTO”), at a mutually agreeable time between the City and the employee, subject to the operational requirements of the City and with approval determined by the City. No employee may earn more than two-hundred-forty (240) hours of CTO per fiscal year. CTO shall not be pyramided or compounded. In addition, no employee may retain on the books more than two-hundred-forty (240) hours of unused Compensatory Time at any given point during the fiscal year. Amounts submitted in excess of these limits shall be paid at time and one-half (1.5) of the regular rate of pay. 9.2 Call Back - FLSA Non-Exempt Employees If, in an emergency situation, a non-exempt employee is asked to leave work before the end of his/her scheduled work day with the expectation that he/she will be called back to work to finish the remainder of his/her work day at a later time, but the employee is not in fact called back to work that day, the City agrees to compensate the employee for the full normal working day. In exchange, up until the time that the employee’s regular shift is scheduled to end, such employees will be on stand-by status, without any entitlement to any extra compensation. SECTION 10 - PART-TIME POSITION / SHARED POSITION 10. 1 Part-time Position – Definition A part-time position shall be officially designated as such and shall regularly be assigned to work for at least forty (40) hours but less than eighty (80) hours of work per pay period. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 9 10.2 Part-time Position – Seniority Seniority for the part-time position shall be determined on the same basis as a regular full-time position. 10.3 Part-time Position – Pro-Rated Leave and Benefits All leave and all benefits shall be on a pro-rated basis and based upon a determined percent (e.g. 50%, 75%). 10.4 Part-time Position – Merit Pay, Step Increases, and Probationary Period Standards for merit pay, step increases and probationary period for the part-time position shall be on the same basis as a regular full-time position. 10.5 Shared Position - FLSA Non-Exempt Employees The shared position exists at the sole discretion of the City and may be abolished by the City, or by mutual agreement of all parties involved, or by the termination of one of the employees. A decision made by the City to abolish a shared position shall be subject to the same rules as decisions by the City to abolish any other position. A. Sixty Days’ Notice. In the event that the shared position is terminated or reallocated to a fulltime position, the City will provide sixty (60) days notice to the employees occupying the shared position. B. First Choice of Full Time Employment. If the shared position is reallocated to a regular full-time position, the employee with the most seniority in the shared position shall be given first choice at the reallocated regular full-time position. The other shared position employee shall be offered any vacant available regular full-time position and/or considered for any available position for which he/she is qualified. If no position is available, the employee(s) may displace an employee in the same department who has less seniority in accordance with the City of Petaluma Personnel Rules and Regulations, Rule VII “B”, Layoff Policy and Procedure. C. Employee Termination of Position. In the event one of the employees terminates his/her shared position for any reason, the shared position assignment will terminate and the position will reallocate to a regular full-time position and shall be offered to the remaining shared position employee. The remaining shared position employee also has the option of locating another qualified employee to share the position, subject to the City’s approval of the substitution of another employee to share the position. D. Shared Position – Part-time Employee. An employee who occupies the shared position shall be designated as a shared position – part-time employee. The part-time employee is regularly scheduled to work for at least forty (40) hours but less than eighty (80) hours of work per pay period. E Work Week and Work Day. The work week shall consist of twenty (20) hours in one (1) week, based upon a fifty-two (52) week year. F. Seniority. Seniority for the shared position employee shall be determined on the same basis as a regular full-time employee. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 10 G. Overtime/Compensatory Leave. Overtime or Compensatory Leave shall be paid in the same manner as a regular full-time employee. H. Pro-rated Leave and Benefits. All leave and all benefits shall be on a pro-rated basis of 50%. I. Merit Pay, Step Increases, and Probationary Period. Standards for merit pay, step increases, and a probationary period for the shared position employee shall be on the same basis as a regular full-time employee. SECTION 11 - HOLIDAYS 11.1 Holidays – Fixed Holidays The City shall observe twelve (12) fixed-date holidays. These holidays shall be established for the City's fiscal year as determined by City Council resolution. In fiscal year 20/21, parties agreed to replace Columbus Day with an additional floating holiday and agreed to formally replace Columbus Day with Cesar Chavez Day in future fiscal years once administratively feasible (including agreement by all impacted bargaining units. The holidays for fiscal years 21/22, 22/23, and 23/24 are as follows: Independence Day Christmas Day Labor Day New Year’s Day Veterans’ Day Martin Luther King Day Thanksgiving Day Presidents’ Day Day after Thanksgiving Cesar Chavez Day Christmas Eve Memorial Day The City Council may, by resolution, recognize additional Holidays to be observed for one or more fiscal years covered by this agreement. When a holiday falls on a Saturday, that holiday will be observed on the prior Friday. When a holiday falls on a Sunday, that holiday will be observed on the following Monday. The City Council Resolution fixing holidays for the fiscal year will normally designate he observed holidays for employees on alternate workweeks (e.g., 4-10 work schedules). Where the City Council does not designate the observed holiday for an alternative workweek and where it will not cause operational issues, the employee will normally take off the workday following the observed holiday. Example: Employee A’s work schedule is Mon, Tue, Sat, Sun. If Veteran’s Day falls on Wednesday, November 11, Employee A will normally take off their next regularly scheduled workday – in this case, Saturday. Observance by an employee of a designated religious event may be granted, if practical, with at least seven (7) days prior approval required for such leave, under the following methods: (A) Time charged to accrued vacation allowance; or (B) Time off without pay. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 11 Fixed holidays currently provided for in the MOU will be based on the employee’s regular work shift. For example, if an employee works a 4/10 schedule, s/he shall receive ten (10) hours of pay for the holiday. If an employee works a 9/80 schedule, s/he shall receive nine (9) hours of pay for the holiday, or eight (8) hours pay if the holiday falls on their regularly scheduled eight (8) hour workday as part of their 9/80 schedule. If an employee works a 5/8 schedule (five days/week, eight hours/day), s/he shall receive eight (8) hours of pay for the holiday. The same shall be true for any employee whose regular work week is fewer than forty (40) hours per week, except that no such employee shall receive more than eight (8) hours of pay for the holiday. 11.2 Holidays – Personal Leave (formerly Floating Holiday) During the Fiscal year the City will authorize eight (8) hours of Personal Leave per employee, which may be taken by the employee at a time selected by the employee, subject to operational requirements and approval determined by the City. Employees hired between July 1, and December 31, will be eligible for Personal Leave during the course of the fiscal year. Personal Leave is limited to eight (8) hours and may not be carried over to the next fiscal year. 11.3 Personal Leave After 20 Years of Service After completion of twenty (20) years of service, an employee shall receive an additional eight (8) hours of Personal Leave per fiscal year, which may be taken by the employee at a time selected by the employee, subject to operational requirements and approval as determined by the City. The additional eight (8) hours of Personal Leave may not be carried over to the next fiscal year. SECTION 12 – VACATION 12.1 Vacation – Accrual Vacation accrues for each pay period (or partial pay period in paid status). Vacation accruals and limits for each Unit are as depicted below. 12.2 Vacation Accrual Caps 12.2.1 FLSA Non-Exempt Employees (Unit 4 & some Unit 11 Employees) FLSA Non-Exempt employees shall not accumulate vacation time in excess of two (2) years or two times an employee’s annual vacation accrual as indicated in the vacation chart below. Years of Service Vacation Accrual (hrs) Accrual Limit (hrs) 0-4 80 160 5-9 120 240 10 128 256 11 136 272 12 144 288 13 152 304 14 160 320 15 168 336 16 176 352 17 184 368 18 192 384 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 12 19 or greater 200 400 12.2.2 FLSA Exempt Employees (Unit 9 & some Unit 11 employees) FLSA Exempt Employees shall not accumulate vacation time in excess of three (3) years or three times an employee’s annual vacation accrual as indicated in the vacation chart below. Years of Service Vacation Accrual (hrs) Accrual Limit (hrs) 0-4 80 240 5-9 120 360 10 128 384 11 136 408 12 144 432 13 152 456 14 160 480 15 168 504 16 176 528 17 184 552 18 192 576 19 or greater 200 600 12.3 Vacation – Scheduling The times during a calendar year in which an employee may take his/her vacation shall be determined by the Department Director with due respect for the wishes of the employee and particular regard for the needs of the service. If the requirements of the service are such that an employee cannot take part or all of his annual vacation in a particular calendar year, such vacation shall be taken during the following calendar year. 12.4 Vacation – Usage An employee may begin to use accrued vacation in the first three (3) months of employment with approval of the City Manager, and as approved by the employee’s supervisor thereafter. 12.5 Vacation – Payment at Separation – FLSA Non-Exempt Employees Non-exempt employees who separate City employment shall be paid for all accrued unused vacation leave earned prior to the effective date of separation not to exceed two (2) years accumulation. 12.6 Vacation – Payment at Separation – FLSA Exempt Employees Exempt employees who separate City employment shall be paid for all accrued unused vacation leave earned prior to the effective date of separation not to exceed three (3) years accumulation. 12.7 Vacation Payout During the month of December of each year, each bargaining unit member who has at least one hundred and twenty (120) hours of accrued but unused vacation may make an irrevocable election to cash out up to forty (40) hours of vacation in the following calendar year. Vacation payouts under this section will be made in October of the tax year following the election. The employee must have a minimum balance of forty (40) hours after the cash out of vacation. If the employee’s requested amount does not leave a minimum forty (40) hours of vacation remaining at the time of DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 13 cash out, the employee’s requested vacation cash out will be reduced to allow the remaining minimum balance to be maintained. SECTION 13 – LEAVES – SICK LEAVE 13.1 Sick Leave – Eligibility Sick leave with pay shall be granted to all employees as set forth in this section. Sick leave is not a right, which an employee may use at his discretion, but rather, shall be used only in case of personal illness, disability or the serious illness or injury of an employee's family member, which requires the employee's attention. The term family members shall include: spouse, registered domestic partner, children, parents, spouse's parents, brothers, sisters or other individuals whose relationship to the employee is that of a dependent or near dependent. 13.2 Sick Leave – Accrual Sick leave shall accrue to all full-time employees at the rate of eight (8) hours for each month of continuous service. 13.3 Sick Leave – Notification Procedures In order to receive compensation while absent on sick leave, the employee shall notify his/her Department Director or immediate supervisor prior to or within four (4) hours after the time set for beginning his daily duties. When absence is for more than three (3) days duration, the employee may be required to provide physician’s verification of absence. 13.4 Sick Leave – Transfer The sick leave transfer program outlined below results in taxation for employees donating hours. The Parties intend to negotiate a City-wide catastrophic leave policy which will permit donations of leave time without tax to the donor. This Section (13.4) will terminate and become ineffective once the Parties reach agreement on a Citywide program to replace this section. Employees wishing to donate hours of sick leave to another employee may do so by sending a written request, approved by his/her Department Director, to the Human Resources office naming the individual to receive the sick leave and the amount donated, with the following restrictions: (A) Employees who wish to transfer sick leave must retain a minimum of 160 hours of sick leave to be eligible to transfer sick leave. (B) Transfer amounts shall be limited to the number of actual hours needed and used by the receiving employee. (C) Any donated sick leave hours unused by recipient shall be returned to the donor. (D) The employee receiving the sick leave transfer must have zero (0) hours of accrued sick leave, vacation, and CTA leave on the books. (E) Employees may not buy or sell sick leave. Only the time may be transferred. (F) Employees may not transfer sick leave upon separation of service. (G) Transfer of sick leave shall be allowed between all Units. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 14 (H) No more than ninety (90) workdays of sick leave may be received by an employee for any one illness or injury. 13.5 Sick Leave – Retirement Payout In the event of the death or retirement of an employee who has completed ten (10) or more years of continuous service with the City, the employee shall be paid or shall receive to his/her benefit fifty percent (50%) of his/her accumulated but unused sick leave not to exceed four-hundred-eighty (480) hours. The employee may elect not to receive this benefit and instead place all sick leave hours into the CalPERS sick leave conversion benefit, or the employee may do a combination of both, to receive a payout of up to fifty percent (50%) of his/her accumulated but unused sick leave not to exceed four hundred eighty (480) hours with the balance placed into the CalPERS sick leave conversion benefit. 13.6 Sick Leave – Conversion In February of each year, employees may convert a maximum of one hundred sixty (160) hours of sick leave to vacation at a ratio of four (4) sick leave hours to one (1) vacation hour. Example: Employee requests conversion of 160 hours of sick leave; 40 hours of vacation leave are added to the employee’s vacation bank. An employee must have at least eighty (80) hours remaining in his/her sick leave bank after the conversion. Such conversion does not impact the ongoing accrual of sick leave at the rate of 12 days per year. SECTION 14 – LEAVES – INDUSTRIAL INJURY LEAVE Benefits shall be payable in situations where miscellaneous employee absence is due to industrial injury as provided in California State Workers' Compensation Law. During the first thirty (30) hours when the employee's absence has been occasioned by injury suffered during his/her employment and he/she receives workers' compensation, he/she shall receive full pay. Following this period, sick leave may be a supplement to the workers' benefits provided the employee. Compensation is at his/her regular rate for a period not to exceed six (6) months, or until such sick leave is exhausted, or the disability is abrogated, or that employee is certified "permanent and stationary" by a competent medical authority. The City shall pay him/her the regular salary, based on the combination of the workers' compensation benefit plus sick leave. Sick leave for industrial injury shall not be allowed for a disability resulting from sickness, self-inflicted injury, or willful misconduct. The City may retire any employee prior to the exhaustion of accumulated sick leave, at which time all accrued but unused sick leave shall be abrogated, subject only to the limitations provided under this Memorandum of Understanding. SECTION 15 – LEAVES – ADMINISTRATIVE LEAVE Administrative Leave is available only to FLSA-Exempt employees. 15.1 Administrative Leave – Annual Credit of Leave – FLSA Exempt Employees Exempt employees shall be credited with eighty (80) hours of administrative leave each fiscal year. 15.2 Administrative Leave – Carry Forward of Leave – FLSA Exempt Employees Exempt employees may carry forward up to forty (40) hours of unused administrative leave into the next fiscal year. Employees shall not maintain balances of more than one hundred and twenty DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 15 (120) hours of administrative leave. Carry forward administrative leave may only be taken in paid time-off and has no cash value, except as specifically provided herein. 15.3 Administrative Leave - Pro-Ration of Leave Hours – FLSA Exempt Employees Exempt employees hired or appointed after July 1 shall be credited with a pro-rated amount of administrative leave based upon hire or appointment date through June 30. 15.4 Administrative Leave - Annual Payment for Unused Leave – FLSA Exempt Employees Exempt employees shall receive payment for up to twenty (20) hours of unused administrative leave at the end of the fiscal year. Payment shall be at the employee’s base pay rate as of June 30. Payment shall be made on the last pay period of the fiscal year. 15.5 Administrative Leave - Payment at Separation – FLSA Exempt Employees Exempt employees who separate employment shall receive payment of up to forty (40) hours of unused administrative leave. Payment shall be at the base pay rate at the time of separation. SECTION 16 – LEAVES – BEREAVEMENT LEAVE An employee shall be granted up to thirty-two (32) hours of bereavement leave in the event of death in the employee’s immediate family. For the purpose of bereavement leave, immediate family shall mean spouse, qualified domestic partner, father, father-in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, child (including stepchildren), step-parents, grandparents and grandchildren or person with whom the employee has a relationship in loco parentis. Up to an additional eight (8) hours of accrued sick leave may be granted to supplement bereavement leave. In the event an employee must travel more than three-hundred (300) miles to attend a funeral or memorial service, an additional eight (8) hours of bereavement leave shall be granted instead of the use of eight (8) hours of sick leave. SECTION 17 – LEAVES – VICTIMS OF DOMESTIC VIOLENCE AND SEXUAL ASSAULT LEAVE California Labor Code Sections 230 and 230.1 allow use of leave for Victims of Domestic Violence for any of the following: to seek medical attention for related injuries; to obtain services from a domestic violence shelter, program or rape crisis center; to obtain psychological counseling; or to participate in safety planning. Certification of need may be required in the form of a police report, protection order and documentation from court or from a medical professional, domestic violence advocate, or counselor. The City of Petaluma provides appropriate leave, in accordance with California Labor Code Section 230. SECTION 18 – LEAVES – MILITARY LEAVE The City of Petaluma shall grant military leave benefits to eligible employees in accordance with California’s Military Leave Laws found in Military & Veteran’s Code 389 et seq., the Federal Uniformed Services Employment and Re-employment Rights Act (“USERRA”), found at 389 U.S.C. 4301 et seq., and the City of Petaluma Resolution No. 2004-200 N.C.S. Employees in the Ready Reserves of the Armed Forces who are ordered to active military duty or training under Executive Order 13223, shall have continued benefits in effect throughout his/her active duty training for a period of three-hundred sixty-five (365) calendar days or until the date of discharge from military service, whichever occurs first, unless this policy is changed by action of the City Council. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 16 SECTION 19 – LEAVES – ELECTION OFFICER LEAVE AND VOTING LEAVE When an employee’s actual work schedule otherwise would prevent the employee from voting in any State, County, or General election, the employee may be granted up to two (2) hours of paid time to vote, in accordance with Election Code 14000. The employee must provide the City with at least two (2) working day’s notice that he or she will be taking time off to vote. SECTION 20 – LEAVES – SCHOOL VISITATION LEAVE Employees may take up to forty (40) hours in a year to participate in the child’s school activities, in accordance with Labor Code section 230.8. Employees may use paid discretionary leave (vacation, administrative leave, or CTO) or unpaid leave to cover these absences. SECTION 21 – LEAVES – LEAVE OF ABSENCE WITHOUT PAY The City Manager may grant a regular or probationary employee leave of absence without pay pursuant to State and Federal Law. Good cause being shown by a written request, the City Manager may extend such leave of absence without pay or seniority or benefits for an additional period not to exceed six (6) months. No such leave shall be granted except upon written request of the employee setting forth the reason for the request, and the approval will be in writing. Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of an employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty shall be cause for discharge. Should an employee incur a leave of absence without pay while on probation, the probationary period will be extended for that same length of time. SECTION 22 – LEAVES – JURY DUTY LEAVE Any employee summoned for jury duty shall be entitled to a leave of absence with full pay for such period of time as may be required to attend the court in response to such summons. Any employee may retain payment for travel but shall make payable to the City any and all fees which the employee may receive in payment for service as a juror. For Grand Juries this compensation shall not extend beyond twenty (20) working days. SECTION 23 - FAMILY CARE AND MEDICAL LEAVE (FMLA & CFRA) 23.1 FMLA and/or CFRA Leave The City shall provide family and medical care leave for eligible employees as required by City policy, state and federal law and as specifically provided in the Federal Family and Medical Leave Act of 1993 (“FMLA”) and the California Family Rights Act of 1993 (“CFRA”). If possible, employees must provide thirty (30) days advance notice of leave. 23.2 FMLA and/or CFRA – Second Opinion The employee shall provide the City with a health care provider certification. The City, at City expense, may require a second opinion on the validity of the certification. Should a conflict arise between health providers, a third and binding opinion, at City expense shall be sought. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 17 SECTION 24 – LEAVES – PREGNANCY DISABILITY LEAVE The City shall provide pregnancy disability leave (PDL) for eligible employees as required by City policy and applicable law and as specifically provided in the Fair Employment and Housing Act and the Family Medical Leave Act. If possible, employees must provide thirty (30) days advance notice of leave. SECTION 25 - REASONABLE ACCOMMODATION In accordance with the California Fair Employment and Housing Act (“FEHA”) and the Americans with Disability Act (ADA), the City will reasonably accommodate any known protected disability of an employee. SECTION 26 - CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM Tier 1 Miscellaneous employees hired prior to December 28, 2012 are provided with the 2% at 55 formula retirement plan. The City's contract with California Public Employees’ Retirement System (“CalPERS”) includes the following optional benefits: • Third Level - 1959 Survivor's Benefit as provided in Section 21573 (April 5, 1999). • Military Service Credit as provided in Section 21024 (January 1, 1992). • One-Year Final Compensation as in provided Section 20042 (November 1, 1980). • Credit for Unused Sick Leave as provided in Section 20965 (November 1, 1980). • Cost of Living Allowance two percent (2%) as provided in Section 21329 (April 1, 1971). • Retired Death Benefit of five-hundred dollars ($500) as provided in Section 21620 (December 1, 1969). • Death Benefit Continues as provided in Section 21551 (January 1, 2000). • Prior Service Credit as provided in Section 20055 (January 1, 1950). Tier 2 Miscellaneous employees who are considered by CalPERS to be “classic” members but who were hired after December 28, 2012, the effective date of the amended contract with CalPERS, shall receive the 2% at 60 formula retirement plan and the three-year final average compensation. The following optional benefits will remain in effect for employees in the second retirement tier: • Third Level - 1959 Survivor's Benefit as provided in Section 21573 (April 5, 1999). • Military Service Credit as provided in Section 21024 (January 1, 1992). • Credit for Unused Sick Leave as provided in Section 20965 (November 1, 1980). • Cost of Living Allowance two percent (2%) as provided in Section 21329 (April 1, 1971). • Retired Death Benefit of five-hundred dollars ($500) as provided in Section 21620 (December 1, 1969). • Death Benefit Continues as provided in Section 21551 (January 1, 2000). • Prior Service Credit as provided in Section 20055 (January 1, 1950). Tier 3 New miscellaneous employees hired on or after January 1, 2013 who meet the definition of a new CalPERS member under the Public Employees’ Pension Reform Act (PEPRA) shall receive the 2% at 62 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 18 retirement formula with three-year final average compensation and the following optional benefits in the third retirement tier: • Third Level - 1959 Survivor's Benefit as provided in Section 21573 (April 5, 1999). • Military Service Credit as provided in Section 21024 (January 1, 1992). • Credit for Unused Sick Leave as provided in Section 20965 (November 1, 1980). • Cost of Living Allowance two percent (2%) as provided in Section 21329 (April 1, 1971). • Retired Death Benefit of five-hundred dollars ($500) as provided in Section 21620 (December 1, 1969). • Death Benefit Continues as provided in Section 21551 (January 1, 2000). • Prior Service Credit as provided in Section 20055 (January 1, 1950). The City shall continue to defer that portion of the employee’s paid contribution to CalPERS through section 414(h) (2) of the Internal Revenue Code pursuant to City of Petaluma Resolution 90-363 N.C.S. All employees shall pay an additional four percent (4%) towards PERS retirement. For Classic employees, this four percent (4%) is added to the seven percent (7%) member contribution, for a total contribution of eleven percent (11%). Employees subject to the PEPRA formula shall also pay an additional four percent (4%) on top of their required employee contribution, as established annually by PERS. SECTION 27 – HEALTH BENEFITS – ACTIVE EMPLOYEES 27.1 Active Employees – PEMHCA Contribution The City currently provides health benefits through the CalPERS Health Benefits Program under the Public Employees’ Medical and Hospital Care Act (PEMHCA). The City’s employer contribution for each employee’s health benefits shall be the minimum required by PEMHCA (“PEMHCA minimum”). The City pays this contribution directly to CalPERS. This amount is established annually by PERS and is the minimum amount the agency must pay on behalf of the employee for medical insurance. It is separate and apart from the annual health insurance rates and the additional contribution noted in Section 27.2. 27.2 Additional Contribution – Effective January 1, 2021 The amount of the City’s additional contribution for current employees and their covered family members shall be $637.11 for employee only, $1,410.07 for employee plus one, and $1,873.84 for employee plus two or more. These amounts do not include the City PEMCHA contribution identified in 27.1. The City’s additional contribution shall not exceed these amounts unless and until a different amount is negotiated by the parties. Coverage 2021 Health Rates (Based on 2021 Kaiser Permanente Rates) PEMHCA Contribution (Added to the City's Benefit Contribution) 2021 Health Rate Less the PEMHCA Contribution City's Benefit Contribution of 95% Total 2021 City’s Contribution Rate Employee Contribution KAISER Employee Only $813.64 $143.00 $670.64 $637.11 $780.11 $33.53 Employee + 1 $1,627.28 $143.00 $1,484.28 $1,410.07 $1,553.07 $74.21 Employee + 2 or more $2,115.46 $143.00 $1,972.46 $1,873.84 $2,016.84 $98.62 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 19 For example, the 2021 Kaiser health rate for an employee electing employee only coverage is $813.64. The PEMHCA contribution ($143.00) is subtracted from the 2021 Kaiser health rate ($813.64) to attain the 2021 health rate less the PEMHCA contribution ($670.64). The 2021 health rate less the PEMHCA contribution ($670.64) multiplied by ninety-five percent (95%) equals the City’s benefit contribution of $637.11. The PEMHCA contribution ($143.00) is added to the City’s benefit contribution of $637.11 to attain the total 2021 City’s contribution rate ($780.11). The total 2021 City’s contribution rate ($780.11) is subtracted from the 2021 Kaiser health rate of $813.64 to attain the monthly employee contribution rate of $33.53. 27.3 Additional Contribution – Effective January 1, 2022 The 2022 CalPERS premium for Kaiser – Bay Area and required 2022 PEMHCA contribution are unknown. Effective January 1, 2022, the City shall pay the additional benefit that depends upon the actual percentage increase in the Kaiser – Bay Area premium. The City’s benefit contribution for 2022 shall be equal to the actual 2022 CalPERS Health premium for Kaiser – Bay Area, less the City’s PEMHCA contribution, times ninety-five percent (95%) for current employees and their covered family members. 27.4 Additional Contribution – Effective January 1, 2023 The 2023 CalPERS premium for Kaiser – Bay Area and required 2023 PEMHCA contribution are unknown. Effective January 1, 2023, the City shall pay the additional benefit that depends upon the actual percentage increase in the Kaiser – Bay Area premium. The City’s benefit contribution for 2023 shall be equal to the actual 2023 CalPERS Health premium for Kaiser – Bay Area, less the City’s PEMHCA contribution, times ninety-five percent (95%) for current employees and their covered family members. 27.5 Additional Contribution – Effective January 1, 2024 The 2024 CalPERS premium for Kaiser – Bay Area and required 2024 PEMHCA contribution are unknown. Effective January 1, 2024, the City shall pay the additional benefit that depends upon the actual percentage increase in the Kaiser – Bay Area premium. The City’s benefit contribution for 2024 shall be equal to the actual 2024 CalPERS Health premium for Kaiser – Bay Area, less the City’s PEMHCA contribution, times ninety-five percent (95%) for current employees and their covered family members. 27.6 Employee Contribution Employees shall contribute to his/her CalPERS Health Premium in the amounts less the City’s PEMHCA contribution and less the additional benefit paid by the City. SECTION 28– HEALTH BENEFITS – RETIRED EMPLOYEES 28.1 Retired Employees – CalPERS and PEMHCA The City currently provides health benefits through the CalPERS Health Benefits Program under the PEMHCA. In order for a retired employee to be eligible to receive health benefits through CalPERS upon retirement, a retiree must meet the following definition of “annuitant” under CalPERS law: (A) Employee must be a member of CalPERS; and (B) Employee must retire within one-hundred-twenty (120) days of separation from employment with the City of Petaluma and receive a monthly retirement allowance from CalPERS. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 20 28.2 “Unequal Contribution” Method for Health Care Premium Payments for Retirees The City uses the “unequal contribution” method for health care premium payments for annuitants (retirees), as permitted under Government Code section 22892. Under this method, the City is required annually to increase the total monthly annuitant health care contribution to equal an amount not less than the number of years the City has been in the PEMHCA program multiplied by five percent (5%) of the current monthly employer contribution for active employees until the time the City’s contribution for annuitants equals the City’s PEMHCA contribution paid for active employees. Effective calendar year 2014, the “unequal contribution” method for health care premium payments for annuitants (retirees) will be at the twenty-year mark. Thus, the City’s contribution for the PEMHCA program will be at 100% (5% x 20 years). Therefore, the monthly employer contribution for annuitants is the required minimum PEMHCA contribution. The City pays this contribution directly to CalPERS. The retiree is required to contribute to the cost of the health benefit coverage. The retiree’s monthly contribution shall be the cost of the monthly health benefit premium less the amount of the City’s contribution. 28.3 CalPERS Annuitant – PEMHCA Health Benefits In accordance with the PEMHCA provisions if an employee is a CalPERS annuitant and receives health benefits under the PEMHCA, the employee is eligible to receive the City’s PEMHCA contribution amount specified in Section 28.5 below, regardless of the number of years of service with the City of Petaluma. 28.4 Less Than 20 Years of Service – Not Receiving PEMHCA Health Benefits A retired employee with less than twenty (20) years of service with the City of Petaluma who does not meet the definition of a CalPERS annuitant (as defined in Section 28.1) or who is not enrolled in the CalPERS health benefit program does not receive any retiree benefit from the City. 28.5 Less Than 20 years of Service – Receiving PEMHCA Health Benefits A retired employee with less than twenty (20) years of service with the City of Petaluma who is a CalPERS annuitant as defined in Section 28.1 and enrolled in the CalPERS health benefit program is eligible to receive the City’s minimum PEMHCA contribution as set by CalPERS. 28.6 20 Years or More of Service – Not Receiving PEMHCA Health Benefits 28.6.1 Retired Prior to July 1, 2015 A retired employee with twenty (20) or more years of service with the City of Petaluma, who meets the definition of a CalPERS annuitant (as defined in Section 28.1) and retired prior to July 1, 2015 and who is not enrolled in the CalPERS health benefits program, shall receive direct payments in the amount of one-hundred-twenty dollars ($120.00) each month, effective the first month following the expiration of health benefit coverage. 28.6.2 Retired on or after July 1, 2015 A retired employee with twenty (20) or more years of service with the City of Petaluma, who meets the definition of a CalPERS annuitant (as defined in Section 28.1) and retired on or after July 1, 2015 and who is not enrolled in the CalPERS health benefits program, shall receive direct payments in the amount of one-hundred-forty dollars ($140.00) each month, effective the first month following the expiration of health benefit coverage. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 21 28.7 20 Years or More of Service – Receiving PEMHCA Health Benefits A retired employee with twenty (20) years or more of service with the City of Petaluma, who (a) is a CalPERS annuitant as defined in Section 28.1; and (b) is enrolled in the CalPERS health benefit program, shall receive a benefit payment of the minimum PEMHCA contribution as set by CalPERS. It is the responsibility of the retiree to notify the City in writing if he or she is no longer participating in the CalPERS health benefit program. Following receipt of the written notice, the City will commence direct payment of the amount above at the beginning of the following month. SECTION 29 - CASH IN-LIEU OF HEALTH AND DENTAL BENEFITS 29.1 Cash In-Lieu Employees with health and or dental benefit insurance coverage from a source other than the City, or employees with health and dental benefit insurance coverage from a City employee, may request cash in lieu of health and dental benefits. To be eligible for the cash in-lieu benefit program, employees must waive his/her coverage under the City’s health and/or dental benefits, agree to the terms and conditions of the cash in-lieu benefit program, and have written verification of health and/or dental benefits insurance. 29.2 Employees Hired before October 1, 2016 For employees hired before October 1, 2016, the cash in-lieu amount for health coverage shall be in the amount of fifty percent (50%) of the health insurance premium amount of the CalPERS Kaiser–Bay-Area/Sacramento that the City would otherwise pay for the employee and his or her family members. The cash in-lieu amount for dental insurance benefits shall be in the amount of fifty percent (50%) of the established dental program composite rate. Upon declining medical and/or dental insurance, the employee will be required to meet the terms and conditions regarding the City’s medical and/or dental plan. If an employee decides to stop receiving the medical/dental cash back and wishes to re-enroll into the City’s medical and/or dental plan, then he/she must meet the current terms and conditions of the City’s medical and/or dental plan. The City cannot guarantee that once the employee leaves a particular medical and/or dental plan, he/she may be able to re-enroll in his/her prior plan and under the same terms and conditions of his/her prior plan. 29.3 All Employees Hired On or After October 1, 2016 For all employees hired on or after October 1, 2016, the cash in-lieu amount for health benefits shall be $400.00 per month. Employees shall not be eligible for cash in-lieu for dental benefits. Upon declining medical insurance, the employee will be required to meet the terms and conditions regarding the City’s medical plan. If an employee decides to stop receiving the medical cash back and wishes to re-enroll into the City’s medical plan, then s/he must meet the current terms and conditions of the City medical plan. The City cannot guarantee that once the employee leaves a particular medical plan, s/he may be able to re-enroll in his/her prior plan and under the same terms and conditions of his/her prior plan. SECTION 30 – SECTION 125 PLAN The City of Petaluma has established and shall offer to eligible employees an Internal Revenue Code (IRC) Section 125 plan. The Section 125 plan is subject to federal law and plan provisions. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 22 The Section 125 Plan offered by the City provides employees with a tax savings through the following programs: (A) Pre-Tax Health Insurance Premiums This program allows employees to pay his or her share of health insurance premiums with pre-tax dollars. (B) Flex Spending Accounts (FSAs) (1) Medical Reimbursement This program permits employees to pay for common out-of-pocket medical expenses (not covered by insurance) such as deductibles, co-pays, and vision and dental care with pre-tax dollars. (2) Dependent Care Reimbursement This program permits employees to pay for most child and or dependent care expenses with pre-tax dollars. SECTION 31 – DENTAL INSURANCE The City shall provide a dental plan for the term of the Memorandum of Understanding and pay the total premium costs for the employee and eligible dependents. The annual maximum benefit amount is two thousand dollars ($2,000.00) per person. Orthodontic coverage (for dependent children only) shall be provided at 50% of the dentist’s allowed fee (subject to a $2,000 lifetime maximum per dependent child). Dependent children are eligible for dental and orthodontic coverage from birth to age 26. The City will request that its broker report on potential options for the current dental and vision benefits in the upcoming fiscal year 2021-2022. The City will provide that report to PPMMA and the other bargaining units and will consider recommendations from PPMMA and other bargaining units regarding whether to modify benefits. Any modification of benefits, including any changes to the cost of benefits for either the City or employees, will be by mutual agreement only. In the absence of agreement, the status quo will prevail. The parties understand that changes may require the agreement of other bargaining units. SECTION 32 – VISION INSURANCE The City shall provide a vision plan for employees and eligible dependents. The cost shall be paid for by the City. Employees are eligible for eye exams once a calendar year with a twenty-five dollar ($25.00) copay. Frames are available once a calendar year with a maximum benefit of one hundred eighty dollars ($180.00). Single vision, lined bifocal, and trifocal lenses are available once a calendar year and are covered with no copay. Progressive lenses are available once a calendar year with copays ranging from $55 to $175 with no maximum benefit. SECTION 33 – LIFE INSURANCE 33.1 Life Insurance – FLSA Non-Exempt Employees The City shall provide FLSA Non-Exempt employees with life insurance in the amount of one and one-half (1.5) times the employee’s annual salary rounded to the nearest even dollar, not to exceed seventy-five thousand dollars ($75,000.00). An employee may opt to reduce coverage to $50,000 to avoid a taxable benefit, but must sign a waiver indicating his/her choice. There is no cash back provision on the difference in premium the City pays. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 23 33.2 Life Insurance – FLSA Exempt Employees The City shall provide FLSA Exempt employees with life insurance in the amount of one and one-half (1.5) times the employee’s annual salary rounded to the nearest even dollar, not to exceed two-hundred thousand dollars ($200,000.00). An employee may opt to reduce coverage to $50,000 to avoid a taxable benefit, but must sign a waiver indicating his/her choice. There is no cash back provision on the difference in premium the City pays. SECTION 34 – DISABILITY INSURANCE 34.1 Short-Term Disability Insurance – Voluntary The City agrees that employees in this Unit may, on a purely voluntary basis and at his/her own expense, participate in a voluntary short-term disability insurance, as long as the number of employees electing to participate in the program meets the minimum participation standards set by the carrier. 34.2 Long-Term Disability Insurance The City shall provide for a long-term disability plan after the designation is met, with the premium to be paid for by the City. Plan coverage is indicated on provider contract documents on file in Human Resources. 34.3 State Disability Insurance Benefit At any time during the term of this MOU, the three PPMMA-represented bargaining units may by majority vote elect to participate in the California State Disability Insurance Program (“CASDI”). If such election is made, the City will be notified. As soon thereafter as administratively possible, the City shall enroll all bargaining unit members in the CASDI. The parties understand that CASDI is an employee paid benefit with no City contribution. City will deduct premiums for this benefit from employees’ payroll. To the extent permitted by law, PPMMA will be permitted to elect to participate in CASDI on a unit-by-unit basis. SECTION 35 – EMPLOYEE ASSISTANCE PROGRAM The City will provide an Employee Assistance Program to employees and his/her immediate families. This licensed counseling service will provide assistance and referrals for marriage and family problems, alcohol and drug dependency, emotional, personal, and stress-related concerns and other issues. All counseling services are confidential. SECTION 36 – DEFERRED COMPENSATION The City shall make available to members of Units 4, 9, and 11 the City’s Deferred Compensation Plans. SECTION 37 - TRANSFERS/PROMOTIONS RETREAT ENTITLEMENT An employee who transfers or promotes to another City position shall, for a period of six (6) months, be entitled to retreat to the job classification formerly held, as long as that position is currently unfilled. Such an employee shall not be subject to another probationary period, so long as the employee has successfully completed probation in the pre-promotional classification. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 24 SECTION 38 - PROBATIONARY PERIOD 38.1 Probationary Period All original, transfer, and promotional appointments shall be subject to a probationary period. The probationary period shall be regarded as part of the testing process. It shall be utilized for closely observing the employee's work performance. A probationary employee, whose performance does not meet the required standards of work, may be rejected. The initial probationary period is twelve (12) months from the date of hire, promotion, and transfer. An employee's probationary period may be extended for up to six (6) months on a case-by-case basis based on the performance evaluation. 38.2 Performance Evaluation A probationary employee shall receive at least one (1) performance evaluation during his/her probationary period at or near the midpoint of the probationary period. 38.3 Leave Without Pay (LWOP) While On Probation Should an employee incur leave of absence without pay while on probation, the probationary period will be extended for that same length of time. 38.4 No Right of Appeal During the probationary period, an employee may be rejected at any time by the City Manager without cause and without the right of appeal. Any employee rejected during the probationary period following a promotional or transfer appointment shall be discharged except as provided in Section 37 Transfers/Promotions/Retreat Entitlement. 38.5 Promotions Promotions of employees still on probation will result in a new probationary period for the class into which the individual was promoted. SECTION 39 - DISCIPLINARY AND APPEALS PROCEDURES 39.1 Work Performance and Professional Conduct All employees are expected to maintain a high standard of work performance and professional conduct. 39.2 Probationary Employees Probationary employees have no right of appeal of any discipline and have no right to appeals procedures pursuant to this Section of the MOU. 39.3 Discipline and Exempt Status under Fair Labor Standards Act (FLSA) Notwithstanding any provision in this MOU, any regular employee who is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) will not be subject to discipline or penalty that is inconsistent with his or her FLSA overtime-exempt status. 39.4 Causes for Discipline Regular employees may be disciplined, up to and including termination, for good cause. Good cause exists, not only when there has been an improper act or omission by an employee in the employee’s official capacity, but when any conduct by an employee brings discredit to the City, DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 25 affects the employee’s ability to perform duties, causes other employees not to be able to perform their duties, or involves any improper use of position for personal advantage or the advantage of others. The type of disciplinary action shall depend on the nature and seriousness of the offense and other relevant factors. Causes for disciplinary action, up to and including termination, may include, but shall not be limited to, the following: (A) Unexcused or unauthorized absence or tardiness from work. (B) Use of sick leave in a manner not authorized or provided for pursuant to City policies. (C) Dishonesty or making any false statement, omission or misrepresentation. (D) Providing wrong or misleading information or other fraud in securing appointment, promotion or maintaining employment. (E) Misuse or misappropriation of City resources, property, or funds. (F) The damaging of City property, equipment, vehicles, or the waste of City supplies through negligence or misconduct. (G) Discourteous, disrespectful or discriminatory treatment of any member of the public or any City employee. (H) Unsatisfactory job performance, neglect of job duties, ineffectiveness or inefficiency. (I) Insubordination. (J) Disclosure of confidential City information to any unauthorized person or entity. (K) Altering, falsifying, or tampering with a time sheet or any City record. (L) Violation of any provision of the City’s Personnel Rules, any department rules, or any Federal, State or City rules, laws, regulations, ordinances or resolutions. (M) Conduct unbecoming a City employee, or conduct that impairs, disrupts or causes discredit to the City, the employee's City employment, or to the public service. (N) Engaging in unsafe conduct, endangering one’s self or others, or failure to follow safety procedures, policies or standards. (O) Reporting to work impaired and/or not able to perform work duties. (P) Fighting, assault, battery or engaging in any threatening workplace behavior. (Q) Intimidation or interference with the rights of any employees. (R) Engaging in outside employment that results in a conflict of interest with City employment. A conflict of interest is a situation where outside employment has a negative impact on an employee's obligations, duties and responsibilities for the City. (S) Conviction of a felony, a misdemeanor involving moral turpitude, or any crime the nature of which has a direct bearing on City employment. Conviction shall be determined to be a determination of guilt of the accused by a court, including a plea of guilty or nolo contendre, regardless of sentence, grant of probation, or otherwise. 39.5 Types of Discipline The City may invoke appropriate discipline, which may include the following types of discipline: (A) Verbal Counseling Verbal counseling is not part of an employee’s personnel file. (B) Documented Verbal Counseling Memo A documented verbal counseling memo may or may not become part of an employee’s personnel file, and may not be appealed. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 26 If the documented verbal counseling memo does become part of an employee’s personnel file, after at least a two-year period an employee may request that the memo be removed and destroyed. The request for removal/destruction must be submitted in writing to the Department Director with a copy to the Human Resources Director. The memo will be removed and destroyed when: 1. The employee’s personnel file does not contain any subsequent memos of corrective action; and, 2. There is no other current or pending corrective action at the time the employee submits his or her written request to the Department Director. (C) Written Corrective Action Memo A written corrective action memo may or may not become part of the employee’s personnel file. An employee may respond to a written corrective action memo but may not appeal a written corrective action memo. If the written corrective action memo does become part of an employee’s personnel file, the written memo shall include the basis for the correction along with all other relevant documents. Before the written corrective action memo is placed in his or her personnel file, an employee may, within thirty (30) calendar days of receipt of the written corrective action, respond to his or her Department Director in writing or orally. If the employee chooses, he or she may also prepare a written response and have it placed with the written corrective action memo in his or her personnel file. (D) Written Reprimand A written reprimand shall be retained in the employee’s personnel file. An employee may respond to a written reprimand but may not appeal a written reprimand. A written reprimand shall include the basis for the reprimand along with all other relevant documents. Before the written reprimand is placed in his or her personnel file, an employee may, within thirty (30) calendar days of receipt of the written reprimand, respond to his or her Department Director either in writing or orally. If the employee chooses, he or she may also prepare a written response and have it placed with the written reprimand in his or her personnel file. (E) Suspension Without Pay The Department Director may suspend an employee from his or her position for cause. Documents related to a suspension shall become part of the employee’s personnel file. An employee subject to suspension will receive prior written notice and appeal as provided herein. (F) Reduction in Pay The Department Director may reduce the pay of an employee for cause. Documents related to a reduction in pay shall become part of the employee’s personnel file. An employee subject to reduction in pay will receive prior written notice and appeal as provided herein. FLSA-exempt employees are not subject to reduction in pay except in: a) whole work week increments for any reason; b) whole work days for violation of a workplace conduct rule; or c) any length of time for violations of major safety rules. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 27 (G) Demotion The Department Director may demote an employee from his or her position for cause. Documents related to a demotion shall become part of the employee’s personnel file. An employee subject to demotion shall be entitled to prior written notice and appeal as provided herein. (H) Termination A Department Director may recommend the termination of an employee from his or her position for cause and the City Manager may terminate an employee from his or her position for cause. Documents related to termination shall become part of the employee’s personnel file. An employee recommended for termination or terminated shall be entitled to prior written notice and appeal as provided herein. (I) Other Discipline Employees may be subjected to any other disciplinary action that is deemed appropriate by the City. 39.6 Disciplinary Procedures for Recommended Disciplinary Actions for Suspensions without Pay for Forty (40) Hours or Less, Reduction In Pay Equal to or less than an annual Five Percent (5%) Salary Reduction, or Temporary Demotion Equal to or less than an annual Five Percent (5%) Salary Reduction. A regular employee recommended for a suspension without pay for forty (40) hours or less, reduction in pay equal to or less than an annual five percent (5%) salary reduction, or temporary demotion equal to or less than an annual five percent (5%) salary reduction shall have the right to the disciplinary procedures outlined in this Section. An employee shall not have any appeal rights with respect to verbal counseling, documented verbal counseling, written corrective action, written reprimand, or any disciplinary action that does not create a monetary impact for the employee. (A) Notice of Intent to Discipline The employee will be provided a written notice of intent to discipline that contains the following: 1. The level of discipline intended to be imposed; 2. The specific charges upon which the intended discipline is based; 3. A summary of the misconduct upon which the charges are based; 4. A copy of all written materials, reports, or documents upon which the intended discipline is based; 5. Notice of the employee’s right to respond to the Department Director regarding the charges either orally during an informal conference, or in writing, or both; 6. The date and time by which the employee may respond to the Department Director, either orally during the informal conference, or in writing, or both; and 7. Notice that the failure to respond at the time specified shall constitute a waiver of the right to respond prior to the imposition of discipline. (B) Employee’s Response An employee who disputes the intended discipline may request a conference with the Department Director within seven (7) calendar days of receipt of the notice of intent to discipline. The Department Director or his or her designee shall convene the conference DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 28 within fourteen (14) calendar days, unless a different date is set by mutual agreement, following receipt of the employee’s request for a conference. The employee may have a representative present during his or her conference with the Department Director or designee. The conference will be an informal meeting at which the employee has an opportunity to rebut the charges against him or her and present any mitigating circumstances. The Department Director will consider the employee’s response before taking any final disciplinary action. The employee shall have no further right of appeal. (C) Final Notice of Discipline Within ten (10) calendar days after considering the employee’s response, or after the expiration of the employee’s time to respond to the notice of intent, the Department Director shall: a) dismiss the notice of intent and take no disciplinary action against the employee; b) modify the intended disciplinary action; or c) impose the intended disciplinary action. In any event, the Department Director shall prepare and provide the employee a notice that contains the following: 1. The level of discipline, if any, to be imposed and the effective date of the discipline; 2. The specific charges upon which the discipline is based; 3. A summary of the misconduct upon which the charges are based; 4. A copy of all written materials, reports, or documents upon which the discipline is based; and 5. A statement that the Department Director’s decision is final and the employee does not have further right to appeal. 39.7 Disciplinary Procedures for Recommended Disciplinary Actions for Suspensions without Pay for More than Forty (40) Hours, Reduction In Pay Equal to More than an Annual Five Percent (5%) Salary Reduction, Demotion Equal to More than an Annual Five Percent (5%) Salary Reduction or Termination A regular employee recommended for a suspension without pay for more than forty (40) hours, reduction in pay equal to more than an annual five percent (5%) salary reduction, demotion equal to more than an annual five percent (5%) salary reduction or termination shall have the right to the disciplinary and appeal procedures outlined in this Section. (A) Notice of Intent to Discipline The employee will be provided a written notice of intent to discipline that contains the following: 1. The level of discipline intended to be imposed; 2. The specific charges upon which the intended discipline is based; 3. A summary of the misconduct upon which the charges are based; 4. A copy of all written materials, reports, or documents upon which the intended discipline is based; 5. Notice of the employee’s right to respond to the Department Director regarding the charges either orally during an informal conference, or in writing, or both; 6. The date and time by which the employee may respond to the Department Director, either orally during the informal conference, or in writing, or both; and 7. Notice that the failure to respond at the time specified shall constitute a waiver of the right to respond prior to the imposition of discipline. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 29 (B) Employee’s Response An employee who disputes the intended discipline may request a conference with the Department Director within seven (7) calendar days of receipt of the notice of intent to discipline. The Department Director or his or her designee shall convene the conference within fourteen (14) calendar days, unless a different date is set by mutual agreement, following receipt of the employee’s request for a conference. The employee may have a representative present during his or her conference with the Department Director or designee. The conference will be an informal meeting at which the employee has an opportunity to rebut the charges against him or her and present any mitigating circumstances. The Department Director will consider the employee’s response before making a decision on the notice of intent to discipline. (C) Written Notice of Decision to Discipline Within ten (10) calendar days after considering the employee’s response, or after the expiration of the employee’s time to respond to the notice of intent, the Department Director shall: a) dismiss the notice of intent and take no disciplinary action against the employee; b) modify the intended disciplinary action; or c) impose the intended disciplinary action. In any event, the Department Director shall prepare and provide the employee a notice that contains the following: 1. A statement of the Department Director’s decision; 2. The level of discipline, if any, to be imposed and the effective date of the discipline; 3. The specific charges upon which the discipline is based; 4. A summary of the misconduct upon which the charges are based; 5. A copy of all written materials, reports, or documents upon which the discipline is based; and 6. A statement of the nature of the employee’s right to appeal. (D) Appeal to the City Manager A regular employee may appeal a Department Director’s written notice of decision to discipline by delivering a written request for appeal to the City Manager. The written request for appeal must be received within ten (10) calendar days from the Department Director’s notice of decision to discipline. (E) Evidentiary Hearing – The City Manager or Designee The City Manager has authority to conduct an evidentiary hearing and to affirm, modify, or revoke the discipline. The City Manager may delegate the conduct of the evidentiary hearing to an Advisory Hearing Officer, who shall provide the City Manager an advisory decision in writing within sixty (60) calendar days after the completion of the hearing and the receipt of briefs, if any. The City will be responsible for paying the Advisory Hearing Officer’s fees. (F) Evidentiary Hearing – Date and Time The City Manager or Advisory Hearing Officer will set a date for an evidentiary hearing within a reasonable time after receipt of a timely written request for appeal. An employee who, having filed a timely written request for appeal, and who has been notified of the time and place of the appeal hearing, and who fails to appear personally at the hearing, may be DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 30 deemed to have abandoned his or her appeal. In this case, the City Manager may dismiss the appeal. (G) Written Findings and Decision The City Manager shall render a statement of written findings of fact and decision after the hearing has been completed and the briefs, if any, have been submitted. If the City Manager has delegated the hearing to an Advisory Hearing Officer, the Advisory Hearing Officer shall render a proposed statement of written findings of fact and decision to the City Manager. The City Manager may accept, modify, or reject the Advisory Hearing Officer’s proposed statement of written findings and decision. The City Manager shall render a final statement of written findings and decision. (H) Administrative Procedures The City Manager may establish any administrative procedures he or she deems necessary to carry out the intent of the appeal process. SECTION 40 - GRIEVANCE PROCEDURE 40.1 Purpose of the Procedure The purpose of the grievance procedure is to process and resolve grievances arising out of the interpretation, application, or enforcement of the express terms of this agreement; to promote improved employer-employee relations by establishing procedures for resolving such grievances; to afford employees individually or through his/her recognized employee organization a systematic means of obtaining further consideration of such grievances after every reasonable effort has failed to resolve them through discussions; to provide that the grievances shall be settled as near as possible to the point of origin; to provide that the grievance procedure shall be conducted as informally as possible. “Grievance” is defined as any dispute concerning the interpretation, application, or enforcement of the express terms of this agreement (not including disputes regarding or appeals of disciplinary actions). 40.2 Conduct of Grievance Procedure (A) The time limits specified below may be extended to a definite date by mutual agreement of the employee, his/her representative, and the reviewer concerned. (B) The employee may request the assistance of another person of his/her own choosing in preparing and presenting his/her grievance at any level of review. (C) The employee and his/her representative may be permitted to use a reasonable amount of work time as determined by the appropriate Department Director in conferring about and presenting the grievance. (D) Employees shall not be retaliated against for using the grievance procedures. 40.3 Grievance Procedure (A) Step One An employee who has a grievance (as defined above) should first try to resolve it through an informal discussion with his/her immediate supervisor without undue delay. The DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 31 employee must present the grievance within thirty (30) working days of the event(s) giving rise to the grievance or the grievance shall be deemed untimely. Every effort should be made to find an acceptable solution by informal means at his/her lowest possible level of supervision. If the employee is not in agreement with the decision reached by the informal discussion in Step One, the employee shall have the right to elevate the grievance to Step Two. (B) Step Two To elevate to Step Two, the employee shall submit a written grievance within ten (10) working days after the informal discussion with the immediate supervisor. The written grievance shall specify the term of the agreement at issue and the factual basis of the grievance. The immediate supervisor shall render a decision in writing and return it to the employee within ten (10) working days after receiving the written grievance. If the employee is not in agreement with the written decision rendered by his/her immediate supervisor, the employee shall have the right to elevate the grievance to Step Three. If the employee does not receive a decision in writing from his/her immediate supervisor within fifteen (15) working days of the employee’s submission of the written grievance, the employee may elevate the grievance to Step Three. Failure of the employee to take further action within the days specified shall be considered by the City as dropping the grievance. (C) Step Three To elevate to Step Three, the employee shall present the written grievance within ten (10) working days after receiving the immediate supervisor’s written decision, or if no decision is rendered, within fifteen (15) working days of the employee’s submission of the written grievance to his/her immediate supervisor. If the next level of supervision is not a Department Director, the next level supervisor, or manager shall discuss the grievance with the employee, and his/her representative if requested, and any other person the supervisor or manager deems appropriate. The supervisor or manager shall render a decision in writing and return it to the employee within ten (10) working days after receiving the written grievance. If the employee is not in agreement with the written decision rendered by his/her supervisor or manager, the employee shall have the right to elevate the grievance to Step Four. If the employee does not receive a decision in writing from his/her supervisor or manager within fifteen (15) working days of the employee’s submission of the written grievance, the employee may elevate the grievance to Step Four. Failure of the employee to take further action within the days specified shall be considered by the City as dropping the grievance. (D) Step Four To elevate to Step Four, the employee shall present the written grievance within ten (10) working days after receiving the supervisor or manager’s written decision, or if no decision DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 32 is rendered, within fifteen (15) working days of the employee’s submission of the written grievance to the supervisor or manager. The Department Director shall discuss the grievance with the employee, and his/her representative if requested and any other person the Department Director deems appropriate. The Department Director shall render a decision in writing and return it to the employee within ten (10) working days after receipt of the written grievance. If the employee is not in agreement with the written decision rendered by his/her Department Director, the employee shall have the right to elevate the grievance to Step Five. If the employee does not receive a decision in writing from his/her Department Director within fifteen (15) working days of the employee’s submission of the written grievance, the employee may elevate the grievance to Step Five. Failure of the employee to take further action within the days specified shall be considered by the City as dropping the grievance. (E) Step Five To elevate to Step Five, the employee shall present the written grievance within ten (10) working days after receiving the Department Director’s written decision, or if no decision is rendered, within fifteen (15) working days of the employee’s submission of the written grievance to the Department Director. The City Manager, or a designated representative, shall discuss the grievance with the employee, and his/her representative if requested, and with other appropriate persons the City Manager deems appropriate. The City Manager may designate a fact-finding committee or officer not in the normal line of supervision, to advise him/her concerning the grievance. The City Manager shall render a decision in writing to the employee within twenty (20) working days after receipt of the written grievance. The City Manager’s decision shall be final. SECTION 41 - LAYOFF AND RECALL 41.1 Layoff Application Should the City decide, for labor cost-control reasons, to permanently eliminate bargaining Unit work by permanently replacing existing bargaining Unit positions with contract or subcontract employees to do the same work under similar conditions of employment (“Work Elimination”), the City agrees to provide PPMMA leadership notice of potential layoffs no later than thirty (30) days prior to the anticipated effective date. City will issue notices of layoff to the impacted employees no later than twenty-one (21) days prior to the effective date of layoffs in order to allow the employees to meet and confer with respect to the effects of the proposed action upon the employees and to propose effective economical methods, if any, by which such work could continue to be provided by the City’s own employees. The City will encourage contract firms to provide laid off employees’ preference in hiring for contract work. 41.2 Layoff – Employer Right Whenever, in the judgment of the City Council, it becomes necessary to abolish any position of employment due to a re-organization or to separate employees due to lack of work or funds, the employee holding such position or employment may be laid off or demoted without disciplinary action and without the right of appeal. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 33 41.3 Layoff – Employee Notification Employees to be laid off shall be given at least twenty-one (21) calendar days’ prior notice. 41.4 Layoff – Vacancy and Reclassification Except as otherwise provided, whenever there is a reduction in the work force, the appointing authority shall first demote to a vacancy, if any, in a lower classification for which the employee who is the latest to be laid off in accordance with Section 41.7 is qualified. All persons so demoted shall have his/her names placed on the re-employment list. 41.5 Layoff – Employee Rights An employee affected by layoff shall have the right to displace an employee in the same department who has less seniority in 1) a lower classification in the same classification series or in 2) a lower classification in which the affected employee once had regular status. For the purpose of this section and Section 41.6, seniority includes all periods of full-time service at or above the classification level where the layoff is to occur. 41.6 Layoff – Seniority In order to retreat to a former or lower classification, an employee must have more seniority than at least one (1) of the incumbents in the retreat classification, be qualified to hold the retreat classification or have served in the retreat classification prior to the layoff and request displacement action in writing to the Human Resources office within five (5) working days of receipt of notice of layoff. Employees within each category shall be laid off in reverse order of seniority within the classification series. Seniority for the retreat classification would be the combination of time served (at or above) in the layoff classification and any prior time served in the retreat classification. Ties will be broken based upon seniority of total City service. Employees retreating to a lower or similar classification shall be placed at the salary step representing the least loss of pay. In no case shall the salary be increased above that received in the classification from which the employee was laid off. Employees retreating to a lower or similar classification shall serve a probationary period in the new classification unless they have previously completed a probationary period in the retreat classification or a higher classification in the series. 41.7 Layoff – Order of In each classification of position within the competitive service, employees shall be laid off according to employment status in the following order: temporary, provisional, probationary, and regular. Temporary, provisional, and probationary employees shall be laid off according to the needs of the service as determined by the appointing authority. 41.8 Recall – Re-Employment List The names of persons laid off or demoted in accordance with these rules shall be entered upon a re-employment list. Lists from different departments or at different times for the same classification of position shall be combined into a single list based on seniority. Such list shall be DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 34 used by every appointing authority when a vacancy arises, based on seniority, in the same or lower classification of position before certification is made from an eligible list. 41.9 Recall – Duration of Re-Employment List Names of persons laid off shall be carried on a re-employment list for two (2) years. SECTION 42 – EMPLOYEE PERSONNEL FILE 42.1 Employee Personnel File – Right to Inspect An employee (or employee representative with written authorization from the employee) shall have the right to inspect and review his/her employee personnel file. The employee’s personnel file shall be made available to the employee for inspection and review at a mutually agreeable time between the employee and Human Resource office staff. Employee shall have the right to respond in writing to anything contained or placed in his/her personnel file and any such responses shall become part of the personnel file. 42.2 Employee Personnel File – Acknowledgement Adverse Comments Before any adverse comments are placed in an employee’s personnel file, the employee shall be given a copy of the material to be placed in his/her file, and written notice that the material will be placed in his/her personnel file. The material shall contain either a written acknowledgment that the employee has received the material and the notice, or a statement signed by the person who delivered the material that the employee refused to sign such an acknowledgment. The employee may write a response to the document containing the adverse comment for placement in his/her personnel file. 42.3 Employee Personnel File – Confidentiality All personnel records and medical files are confidential, except as otherwise required by law. The Human Resources Director shall take appropriate steps to ensure compliance with all laws governing confidentiality of those materials. SECTION 43 – ALCOHOL / DRUG FREE WORKPLACE 43.1 Alcohol/Drug Free Workplace – Purpose The City and the Association agree that it is in their interest to maintain a work environment free from the use and adverse effects of alcohol, illegal and prescription drugs. 43.2 Alcohol/Drug Free Workplace – Policy Using or being under the influence of alcohol, or illegal or non-medically authorized prescription drug use is prohibited during work hours and may result in disciplinary action up to and including termination. The use of over-the-counter or prescribed drugs which adversely affect or are likely to adversely affect an employee’s job performance or which jeopardize the safety of an employee or other employees, the public or City equipment, must be reported to the employee’s immediate supervisor. Failure to do so may result in disciplinary action up to and including termination. 43.3 Alcohol/Drug Free Workplace – Prescription Medication An employee who is using prescription drugs or medication which affects his or her ability to work safely is responsible for bringing that matter to the attention of his or her supervisor, who shall inform Human Resources. Human Resources will then engage in the interactive process with the employee as appropriate or required. Such disclosure shall be kept confidential as required by DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 35 applicable law. Supervisors should be alert to the effect of medication or illness on an employee’s ability to perform work safely and productively. 43.4 Alcohol/Drug Free Workplace – EAP The City commits itself to maintain an Employee Assistance Program (EAP). An employee is encouraged to seek such assistance before the use of alcohol or prescription, or illegal drugs affects job performance. The City EAP will be available to help an employee and his or her family with alcohol and or drug related problems. Voluntary participation in the EAP is treated on a confidential basis and does not affect an employee’s job status. 43.5 Alcohol/Drug Free Workplace – Procedures (A) Evidence of an employee who ingests, uses, suffers from the effects of or is involved in furnishing, selling, or offering alcohol or illegal or non-medically prescribed drugs while on the job must be reported immediately to the employee’s Department Director, who shall notify Human Resources immediately. Human Resources will consult with appropriate parties to evaluate the circumstances and determine next steps. (B) An employee is required to perform his or her duties in a safe and productive manner, and supervisors have a responsibility to ensure that this is done. If a supervisor has reasonable suspicion that an employee is ingesting, using, suffering from the effects of or is involved in furnishing, selling or offering illegal or non-medically prescribed drugs or alcohol, the supervisor shall report such suspicions to the employee’s Department Director, who shall notify Human Resources immediately. Human Resources will consult with appropriate parties to evaluate the circumstances and determine next steps. If the supervisor believes there is an imminent threat to the safety of the employee or others, the supervisor shall take those actions, in coordination with other City officials, as appropriate, necessary to ensure that safe and productive working conditions are maintained. The City retains the right and authority to remove an employee from duty in the event that the City has a rational basis for concluding that the employee’s safety, judgment or ability to work has been adversely affected. (C) If the City has reasonable suspicion to suspect that an employee is impaired and/or not fit for duty, it may require the employee to submit to a medical examination by a City designated medical facility. It is the responsibility of the City designated medical facility to determine after the examination whether the employee is fit or unfit for duty. During the examination, the medical facility may require the employee to provide a blood or urine sample for drug and alcohol screening. (D) In the event of an accident involving personal injury or motor vehicle accident, the employee involved will be subject to a mandatory drug/alcohol test. 43.6 Alcohol/Drug Free Workplace – Side Effects (A) Additionally, certain prescribed and over-the-counter drugs have known potential side effects which can: • Adversely affect judgment; • Affect mental alertness; • Affect physical balance or the ability to accomplish strenuous physical acts; and/or • Otherwise affect an employee’s ability to perform all job functions safely and productively. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 36 (B) Employees are responsible for ascertaining the known, potential side effects of prescribed and over-the-counter medications they may take. This may include, but is not limited to, review of the warning labels on such medications, consultation with the member’s physician, consultation with a pharmacist, review of readily available data such as books listing commonly available medications and their side effects, or other appropriate means. (C) An employee taking any prescription and/or over-the-counter drugs known to have any of the above potential side effects shall: (1) Inform his or her direct supervisor that he or she is taking such medications (2) Carefully monitor his or her ability to fully and safely perform services; and (3) Remove himself or herself from duty, in accordance with departmental procedures, in the event that the employee perceives that the medication is having an adverse effect on safety, judgment, productivity or work quality. (4) The City also retains the right and authority to remove an employee from duty in the event that the City has a rational basis for concluding that the employee’s safety, judgment or ability to work has been affected by ingestion of a prescription or over- the-counter drug. (D) In fulfilling their responsibility under this section, employees are not required to explain the illness or medical condition for which they are taking medication, nor indicate the type of medication. (E) The City shall take all reasonable steps to protect employee’s privacy interests as required by law under the circumstances involved in this section. (F) Any employee who voluntarily comes forward to his or her supervisor or the City’s EAP requesting assistance with dependency on alcohol and/or prescription and/or illegal drugs shall have such requests treated confidentially. Participation in the Employee Assistance Program does not, however, relieve employees of their responsibility to meet all work performance requirements and standards. (G) Should an employee be disciplined due to an incident which involves a violation of the Drug and Alcohol Policy, the City may require participation in a substance abuse program in addition to other disciplinary action and the employee shall faithfully participate in such a program. Failure to agree to and participate in such a program may be cause for dismissal. (H) Employees may be recommended for a thirty (30) day or greater suspension or termination if found possessing, ingesting, using, suffering from the effects or involved in furnishing, selling or offering illegal drugs or alcohol. 43.7 Employee Awareness The City shall notify employees of this section of the MOU by providing a copy upon hire. Each employee shall be required to certify his or her understanding of the requirements of this section by signing an Acknowledgment and returning the acknowledgment within thirty (30) days of hire. Employees employed by the city at the time of adoption of this MOU shall be provided a copy of this section and be required to sign an Acknowledgment of this section and return said Acknowledgement within thirty (30) days to Human Resources. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 37 SECTION 44 – OTHER 44.1 Performance Evaluations (A) Performance evaluations are a process designed to acknowledge the performance of an employee. (B) An employee who disagrees with his/her performance evaluation shall be given opportunity to submit a written response to the evaluation. The response will accompany the performance evaluation in the employee's personnel file. The contents of a performance evaluation shall not be subject to the provisions of the Grievance Procedure of this agreement. 44.2 Safety Committee The City agrees that it has the obligation to take reasonable steps to furnish employment and a place of employment which is safe and healthful for its employees. Unit employees may report to the City any condition which they perceive to be a working condition which is less than safe or healthful. Upon receiving such a report, the City agrees to meet with the Unit employees to discuss the reported condition. One (1) FLSA Exempt employee and one (1) FLSA Non-Exempt employee shall be included in the City’s Central Safety Committee established by the City’s Injury and Illness Prevention Program. SECTION 45 - FLEXIBLY STAFFED CLASSIFICATIONS Flexibly staffed classifications are those so defined by adopted class specifications. Advancement from one level of a flexibly staffed classification to the next level of a flexibly staffed classification (e.g., from Management Analyst I to Management Analyst II) may occur when a position is authorized at the higher level but filled at the lower level and there is a department need. At such time, upon the request of the Department Director and approval by the City Manager, incumbents may advance to the higher level upon attainment of the required training, education, and/or experience, who have demonstrated proficiency in the member’s area of assignment. The requirements for advancement within a flexibly staffed series are those established by the adopted job specification. SECTION 46 – MUTUAL ACCEPTANCE AND RECOMMENDATION The parties affix his/her signatures as constituting mutual acceptance and recommendation of this Memorandum of Understanding upon acceptance and approval of the City Council. (Signatures on Following Page) DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 2020-2024 City of Petaluma / PPMMA MOU (Units 4, 9, and 11) 38 PETALUMA PROFESSIONAL & MID-MANAGERS ASSOCIATION /s/ John Dalrymple, CEA Associate Date /s/ Jared Hall, President, PPMMA Date /s/ Brittany Worthen, Vice-President, PPMMA Date CITY OF PETALUMA /s/ Peggy Flynn, City Manager Date /s/ Cynthia Baron, Interim Human Resources Director Date DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A EXHIBIT A – SALARY TABLES PPMMA – Units 4, 9 and 11 EFFECTIVE THE FIRST FULL PAY PERIOD IN JULY 2020 (See Attachment 1 for Side Letter Agreements and subsequent Salary Tables) 39 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A UNIT 4 Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 ACCOUNTANT 2.0%13.8%15.8%36.60 38.43 40.34 42.36 44.47 ACCOUNTANT ANALYST FINANCE ANALYST 2.0%16.9%18.9%41.48 43.54 45.72 48.02 50.43 ASSISTANT ENGINEER I 2.0%10.2%12.2%36.88 38.73 40.65 42.68 44.81 ASSISTANT ENGINEER II 2.0%8.5%10.5%42.38 44.52 46.74 49.07 51.53 ASSOCIATE CIVIL ENGINEER 2.0%9.2%11.2%48.78 51.22 53.78 56.46 59.29 COMMUNITY ENGAGEMENT LIAISON 2.0%0.0%2.0%26.76 28.10 29.51 30.99 32.53 ECONOMIC DEVELOPMENT SPECIALIST 2.0%19.6%21.6%35.54 37.46 39.39 41.30 43.22 ENVIRONMENTAL SRV ANALYST 2.0%14.1%16.1%42.40 44.51 46.75 49.06 51.54 New Classification GEOGRAPHIC INFORMATION SYSTEM ANALYST 2.0%0.0%2.0%38.03 39.92 41.92 44.02 46.21 INFO TECH SPECIALIST III 2.0%15.4%17.4%45.96 48.26 50.68 53.21 55.88 MANAGEMENT ANALYST I 2.0%15.9%17.9%35.63 37.40 39.26 41.23 43.28 MANAGEMENT ANALYST II 2.0%15.4%17.4%40.96 42.99 45.14 47.42 49.79 NEIGHBORHOOD PRESERV COORD SENIOR CODE ENFORCEMENT OFFICER 2.0%5.1%7.1%38.31 40.24 42.22 44.33 46.57 PROGRAMMER ANALYST BUSINESS SYSTEMS ANALYST 2.0%9.5%11.5%41.83 43.91 46.11 48.42 50.83 PROJECT MANAGER 2.0%7.8%9.8%44.53 46.76 49.11 51.56 54.13 REC COORDINATOR 2.0%12.5%14.5%26.92 28.29 29.67 31.17 32.71 SENIOR ACCOUNTANT 2.0%0.0%2.0%40.67 42.72 44.84 47.08 49.45 SENIOR LABORATORY ANALYST 2.0%20.0%22.0%40.53 42.55 44.68 46.91 49.28 LMT TERM TRANSIT MRKT COORDINT TRANSIT SPECIALIST - LIMITED TERM 2.0%19.6%21.6%35.54 37.46 39.39 41.30 43.22 POLICE TRAINING COORDINATOR 2.0%12.5%14.5%41.44 43.50 45.67 47.96 50.36 UTILITY SUPERVISOR 2.0%14.7%16.7%44.08 46.28 48.61 51.01 53.57 UNIT 9 Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 AIRPORT & MARINA MANAGER 2.0%0.0%2.0%44.59 46.84 49.15 51.67 54.22 ASSISTANT OPERATIONS MANAGER 2.0%16.3%18.3%51.72 54.32 57.01 59.88 62.89 ASSISTANT PUBLIC WORKS & UTILITIES DIR.2.0%12.5%14.5%70.74 74.28 77.99 81.87 85.98 CHIEF BLDG OFFICIAL*2.0%0.0%2.0%60.41 63.43 66.61 69.94 73.45 CITY ENGINEER 2.0%9.1%11.1%64.13 67.35 70.70 74.24 77.94 COMMERCIAL SERVICES MANAGER REVENUE MANAGER 2.0%7.5%9.5%49.08 51.53 54.09 56.81 59.62 DEPUTY DIR OF ENVIRONMENTAL SVS 2.0%14.9%16.9%68.47 71.89 75.48 79.25 83.22 DEPUTY DIR OF OPERATIONS 2.0%12.0%14.0%64.01 67.24 70.60 74.12 77.82 DEPUTY DIR OF PARKS & RECREATION 2.0%4.1%6.1%58.07 60.99 64.01 67.21 70.58 ECONOMIC DEV / REDEV MANAGER 2.0%6.6%8.6%60.86 63.91 67.09 70.44 73.96 ENVIRONMENTAL SERVICES SUPERVISOR 2.0%11.5%13.5%51.44 54.03 56.72 59.55 62.52 ENVIRONMENTAL SERVICES MANAGER 2.0%4.9%6.9%59.62 62.61 65.74 69.01 72.48 New Classification GEOGRAPHIC INFORMATION SYSTEMS ADMINISTRATOR 2.0%0.0%2.0%41.83 43.91 46.11 48.42 50.83 GEO INFO SYS MANAGER 2.0%1.8%3.8%46.07 48.36 50.77 53.31 55.97 HOUSING ADMINISTRATOR eliminated HOUSING MANAGER 2.0%6.0%8.0%55.32 58.06 60.97 64.03 67.23 INFORMATION TECHNOLOGY MANAGER 2.0%21.0%23.0%58.40 61.32 64.37 67.59 70.96 MECH & ELECTRICAL MAINT SUPERVISOR 2.0%4.6%6.6%52.61 55.24 58.00 60.90 63.94 OPERATIONS MANAGER 2.0%9.4%11.4%59.58 62.57 65.69 68.99 72.42 PARKS & FACILITIES MAINT MANAGER 2.0%7.6%9.6%52.16 54.78 57.51 60.37 63.39 PRINCIPAL FINANCIAL ANALYST SENIOR FINANCE ANALYST 2.0%0.0%2.0%46.62 48.95 51.39 53.96 56.65 RECREATION SUPERVISOR 2.0%14.0%16.0%39.71 41.68 43.77 45.96 48.24 SENIOR CIVIL ENGINEER 2.0%11.3%13.3%53.61 56.29 59.10 62.05 65.15 SENIOR MANAGEMENT ANALYST 2.0%7.8%9.8%45.11 47.37 49.72 52.20 54.82 SENIOR PLANNER 2.0%7.8%9.8%45.11 47.37 49.72 52.20 54.82 SENIOR TRANSIT PLANNER 2.0%7.8%9.8%45.11 47.37 49.72 52.20 54.82 SENIOR TRAFFIC ENGINEER 2.0%11.3%13.3%58.97 61.93 65.01 68.26 71.66 TRANSIT MANAGER 2.0%18.3%20.3%61.27 64.32 67.57 70.93 74.50 WATER RECYCL PLANT OPS SUPERVISOR 2.0%10.0%12.0%59.75 62.73 65.87 69.16 72.61 *Pursuant to Resolution# 2021-059 N.C.S., this position has already received the applicable equity adjustment of 16.9% UNIT 11 Unit 11 - Professional Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 ACCOUNTANT (assigned to Payroll)*2.0%13.8%15.8%36.60 38.43 40.34 42.36 44.47 HUMAN RESOURCES ANALYST I 2.0%15.0%17.0%36.00 37.80 39.67 41.66 43.75 HUMAN RESOURCES ANALYST II 2.0%12.5%14.5%41.44 43.50 45.67 47.96 50.36 *The position of Accountant assigned the responsibility of the payroll function. Unit 11 - Mid-Manager Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 EXEC ASSISTANT TO CITY MGR 2.0%5.3%7.3%34.94 36.69 38.53 40.44 42.48 FINANCE & ACCOUNTING MANAGER 2.0%18.1%20.1%53.30 55.95 58.74 61.68 64.76 HUMAN RESOURCES ANALYST III SENIOR HUMAN RESOURCES ANALYST 2.0%13.0%15.0%45.59 47.86 50.26 52.77 55.40 LEGAL ASSISTANT 2.0%0.0%2.0%32.20 33.82 35.50 37.28 39.13 RISK & SAFETY OFFICER 2.0%0.0%2.0%54.70 57.45 60.32 63.33 66.49 RISK MANAGER 2.0%3.5%5.5%58.84 61.80 64.89 68.12 71.53 NOTE: Salaries are approximate and may vary slightly due to rounding EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1, 2021 40 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A UNIT 4 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT 2.0%37.33 39.20 41.15 43.21 45.36 ACCOUNTANT ANALYST FINANCE ANALYST 2.0%42.31 44.41 46.63 48.98 51.44 ASSISTANT ENGINEER I 2.0%37.62 39.50 41.46 43.53 45.71 ASSISTANT ENGINEER II 2.0%43.23 45.41 47.67 50.05 52.56 ASSOCIATE CIVIL ENGINEER 2.0%49.76 52.24 54.86 57.59 60.48 COMMUNITY ENGAGEMENT LIAISON 2.0%27.30 28.66 30.10 31.61 33.18 ECONOMIC DEVELOPMENT SPECIALIST 2.0%36.25 38.21 40.18 42.13 44.08 ENVIRONMENTAL SRV ANALYST 2.0%43.25 45.40 47.69 50.04 52.57 New Classification GEOGRAPHIC INFORMATION SYSTEM ANALYST 2.0%38.79 40.72 42.76 44.90 47.13 INFO TECH SPECIALIST III 2.0%46.88 49.23 51.69 54.27 57.00 MANAGEMENT ANALYST I 2.0%36.34 38.15 40.05 42.05 44.15 MANAGEMENT ANALYST II 2.0%41.78 43.85 46.04 48.37 50.79 NEIGHBORHOOD PRESERV COORD SENIOR CODE ENFORCEMENT OFFICER 2.0%39.08 41.04 43.06 45.22 47.50 PROGRAMMER ANALYST BUSINESS SYSTEMS ANALYST 2.0%42.67 44.79 47.03 49.39 51.85 PROJECT MANAGER 2.0%45.42 47.70 50.09 52.59 55.21 REC COORDINATOR 2.0%27.46 28.86 30.26 31.79 33.36 SENIOR ACCOUNTANT 2.0%41.48 43.57 45.74 48.02 50.44 SENIOR LABORATORY ANALYST 2.0%41.34 43.40 45.57 47.85 50.27 LMT TERM TRANSIT MRKT COORDINT TRANSIT SPECIALIST - LIMITED TERM 2.0%36.25 38.21 40.18 42.13 44.08 POLICE TRAINING COORDINATOR 2.0%42.27 44.37 46.58 48.92 51.37 UTILITY SUPERVISOR 2.0%44.96 47.21 49.58 52.03 54.64 UNIT 9 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 AIRPORT & MARINA MANAGER 2.0%45.48 47.78 50.13 52.70 55.30 ASSISTANT OPERATIONS MANAGER 2.0%52.75 55.41 58.15 61.08 64.15 ASSISTANT PUBLIC WORKS & UTILITIES DIR.2.0%72.15 75.77 79.55 83.51 87.70 CHIEF BLDG OFFICIAL 2.0%61.62 64.70 67.94 71.34 74.92 CITY ENGINEER 2.0%65.41 68.70 72.11 75.72 79.50 COMMERCIAL SERVICES MANAGER REVENUE MANAGER 2.0%50.06 52.56 55.17 57.95 60.81 DEPUTY DIR OF ENVIRONMENTAL SVS 2.0%69.84 73.33 76.99 80.84 84.88 DEPUTY DIR OF OPERATIONS 2.0%65.29 68.58 72.01 75.60 79.38 DEPUTY DIR OF PARKS & RECREATION 2.0%59.23 62.21 65.29 68.55 71.99 ECONOMIC DEV / REDEV MANAGER 2.0%62.08 65.19 68.43 71.85 75.44 ENVIRONMENTAL SERVICES SUPERVISOR 2.0%52.47 55.11 57.85 60.74 63.77 ENVIRONMENTAL SERVICES MANAGER 2.0%60.81 63.86 67.05 70.39 73.93 New Classification GEOGRAPHIC INFORMATION SYSTEMS ADMINISTRATOR 2.0%42.67 44.79 47.03 49.39 51.85 GEO INFO SYS MANAGER 2.0%46.99 49.33 51.79 54.38 57.09 HOUSING ADMINISTRATOR eliminated HOUSING MANAGER 2.0%56.43 59.22 62.19 65.31 68.57 INFORMATION TECHNOLOGY MANAGER 2.0%59.57 62.55 65.66 68.94 72.38 MECH & ELECTRICAL MAINT SUPERVISOR 2.0%53.66 56.34 59.16 62.12 65.22 OPERATIONS MANAGER 2.0%60.77 63.82 67.00 70.37 73.87 PARKS & FACILITIES MAINT MANAGER 2.0%53.20 55.88 58.66 61.58 64.66 PRINCIPAL FINANCIAL ANALYST SENIOR FINANCE ANALYST 2.0%47.55 49.93 52.42 55.04 57.78 RECREATION SUPERVISOR 2.0%40.50 42.51 44.65 46.88 49.20 SENIOR CIVIL ENGINEER 2.0%54.68 57.42 60.28 63.29 66.45 SENIOR MANAGEMENT ANALYST 2.0%46.01 48.32 50.71 53.24 55.92 SENIOR PLANNER 2.0%46.01 48.32 50.71 53.24 55.92 SENIOR TRANSIT PLANNER 2.0%46.01 48.32 50.71 53.24 55.92 SENIOR TRAFFIC ENGINEER 2.0%60.15 63.17 66.31 69.63 73.09 TRANSIT MANAGER 2.0%62.50 65.61 68.92 72.35 75.99 WATER RECYCL PLANT OPS SUPERVISOR 2.0%60.95 63.98 67.19 70.54 74.06 UNIT 11 Unit 11 - Professional Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT (assigned to Payroll)*2.0%37.33 39.20 41.15 43.21 45.36 HUMAN RESOURCES ANALYST I 2.0%36.72 38.56 40.46 42.49 44.63 HUMAN RESOURCES ANALYST II 2.0%42.27 44.37 46.58 48.92 51.37 *The position of Accountant assigned the responsibility of the payroll function. Unit 11 - Mid-Manager Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 EXEC ASSISTANT TO CITY MGR 2.0%35.64 37.42 39.30 41.25 43.33 FINANCE & ACCOUNTING MANAGER 2.0%54.37 57.07 59.91 62.91 66.06 HUMAN RESOURCES ANALYST III SENIOR HUMAN RESOURCES ANALYST 2.0%46.50 48.82 51.27 53.83 56.51 LEGAL ASSISTANT 2.0%32.84 34.50 36.21 38.03 39.91 RISK & SAFETY OFFICER 2.0%55.79 58.60 61.53 64.60 67.82 RISK MANAGER 2.0%60.02 63.04 66.19 69.48 72.96 NOTE: Salaries are approximate and may vary slightly due to rounding EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1, 2022 41 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A UNIT 4 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT 2.0%38.08 39.98 41.97 44.07 46.27 ACCOUNTANT ANALYST FINANCE ANALYST 2.0%43.16 45.30 47.56 49.96 52.47 ASSISTANT ENGINEER I 2.0%38.37 40.29 42.29 44.40 46.62 ASSISTANT ENGINEER II 2.0%44.09 46.32 48.62 51.05 53.61 ASSOCIATE CIVIL ENGINEER 2.0%50.76 53.28 55.96 58.74 61.69 COMMUNITY ENGAGEMENT LIAISON 2.0%27.85 29.23 30.70 32.24 33.84 ECONOMIC DEVELOPMENT SPECIALIST 2.0%36.98 38.97 40.98 42.97 44.96 ENVIRONMENTAL SRV ANALYST 2.0%44.12 46.31 48.64 51.04 53.62 New Classification GEOGRAPHIC INFORMATION SYSTEM ANALYST 2.0%39.57 41.53 43.62 45.80 48.07 INFO TECH SPECIALIST III 2.0%47.82 50.21 52.72 55.36 58.14 MANAGEMENT ANALYST I 2.0%37.07 38.91 40.85 42.89 45.03 MANAGEMENT ANALYST II 2.0%42.62 44.73 46.96 49.34 51.81 NEIGHBORHOOD PRESERV COORD SENIOR CODE ENFORCEMENT OFFICER 2.0%39.86 41.86 43.92 46.12 48.45 PROGRAMMER ANALYST BUSINESS SYSTEMS ANALYST 2.0%43.52 45.69 47.97 50.38 52.89 PROJECT MANAGER 2.0%46.33 48.65 51.09 53.64 56.31 REC COORDINATOR 2.0%28.01 29.44 30.87 32.43 34.03 SENIOR ACCOUNTANT 2.0%42.31 44.44 46.65 48.98 51.45 SENIOR LABORATORY ANALYST 2.0%42.17 44.27 46.48 48.81 51.28 LMT TERM TRANSIT MRKT COORDINT TRANSIT SPECIALIST - LIMITED TERM 2.0%36.98 38.97 40.98 42.97 44.96 POLICE TRAINING COORDINATOR 2.0%43.12 45.26 47.51 49.90 52.40 UTILITY SUPERVISOR 2.0%45.86 48.15 50.57 53.07 55.73 UNIT 9 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 AIRPORT & MARINA MANAGER 2.0%46.39 48.74 51.13 53.75 56.41 ASSISTANT OPERATIONS MANAGER 2.0%53.81 56.52 59.31 62.30 65.43 ASSISTANT PUBLIC WORKS & UTILITIES DIR.2.0%73.59 77.29 81.14 85.18 89.45 CHIEF BLDG OFFICIAL 2.0%62.85 65.99 69.30 72.77 76.42 CITY ENGINEER 2.0%66.72 70.07 73.55 77.23 81.09 COMMERCIAL SERVICES MANAGER REVENUE MANAGER 2.0%51.06 53.61 56.27 59.11 62.03 DEPUTY DIR OF ENVIRONMENTAL SVS 2.0%71.24 74.80 78.53 82.46 86.58 DEPUTY DIR OF OPERATIONS 2.0%66.60 69.95 73.45 77.11 80.97 DEPUTY DIR OF PARKS & RECREATION 2.0%60.41 63.45 66.60 69.92 73.43 ECONOMIC DEV / REDEV MANAGER 2.0%63.32 66.49 69.80 73.29 76.95 ENVIRONMENTAL SERVICES SUPERVISOR 2.0%53.52 56.21 59.01 61.95 65.05 ENVIRONMENTAL SERVICES MANAGER 2.0%62.03 65.14 68.39 71.80 75.41 New Classification GEOGRAPHIC INFORMATION SYSTEMS ADMINISTRATOR 2.0%43.52 45.69 47.97 50.38 52.89 GEO INFO SYS MANAGER 2.0%47.93 50.32 52.83 55.47 58.23 HOUSING ADMINISTRATOR eliminated HOUSING MANAGER 2.0%57.56 60.40 63.43 66.62 69.94 INFORMATION TECHNOLOGY MANAGER 2.0%60.76 63.80 66.97 70.32 73.83 MECH & ELECTRICAL MAINT SUPERVISOR 2.0%54.73 57.47 60.34 63.36 66.52 OPERATIONS MANAGER 2.0%61.99 65.10 68.34 71.78 75.35 PARKS & FACILITIES MAINT MANAGER 2.0%54.26 57.00 59.83 62.81 65.95 PRINCIPAL FINANCIAL ANALYST SENIOR FINANCE ANALYST 2.0%48.50 50.93 53.47 56.14 58.94 RECREATION SUPERVISOR 2.0%41.31 43.36 45.54 47.82 50.18 SENIOR CIVIL ENGINEER 2.0%55.77 58.57 61.49 64.56 67.78 SENIOR MANAGEMENT ANALYST 2.0%46.93 49.29 51.72 54.30 57.04 SENIOR PLANNER 2.0%46.93 49.29 51.72 54.30 57.04 SENIOR TRANSIT PLANNER 2.0%46.93 49.28 51.73 54.33 57.04 SENIOR TRAFFIC ENGINEER 2.0%61.35 64.43 67.64 71.02 74.55 TRANSIT MANAGER 2.0%63.75 66.92 70.30 73.80 77.51 WATER RECYCL PLANT OPS SUPERVISOR 2.0%62.17 65.26 68.53 71.95 75.54 UNIT 11 Unit 11 - Professional Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT (assigned to Payroll)*2.0%38.08 39.98 41.97 44.07 46.27 HUMAN RESOURCES ANALYST I 2.0%37.45 39.33 41.27 43.34 45.52 HUMAN RESOURCES ANALYST II 2.0%43.12 45.26 47.51 49.90 52.40 *The position of Accountant assigned the responsibility of the payroll function. Unit 11 - Mid-Manager Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 EXEC ASSISTANT TO CITY MGR 2.0%36.35 38.17 40.09 42.08 44.20 FINANCE & ACCOUNTING MANAGER 2.0%55.46 58.21 61.11 64.17 67.38 HUMAN RESOURCES ANALYST III SENIOR HUMAN RESOURCES ANALYST 2.0%47.43 49.80 52.30 54.91 57.64 LEGAL ASSISTANT 2.0%33.50 35.19 36.93 38.79 40.71 RISK & SAFETY OFFICER 2.0%56.91 59.77 62.76 65.89 69.18 RISK MANAGER 2.0%61.22 64.30 67.51 70.87 74.42 NOTE: Salaries are approximate and may vary slightly due to rounding EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1, 2023 42 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A DocuSign Envelope ID: B108E2F4-255D-4EA6-9C11-29DBD75216BE SIDE LETTER AGREEMENT BETWEEN THE CITY OF PETALUMA AND THE PET ALUMA PROFESSIONAL AND MID-MANAGERS ASSOCIATION, UNITS 4, 9, AND 11 -The representatives of the City of Petaluma and the Petaluma Professional and Mid-ManagersAssociation (PPMMA), Units 4, 9, and 11, have met and conferred and reached agreement onthis Side Letter of Agreement. The parties agree to the following:A.TermThe MOU shall have a term of one (1) year. MOU Section 1 is modified as follows: SECTION 1 TERM OF AGREEMENT 1. 1 Effective Date . This Memorandum of Understanding (MOU) shall be effective for the period commencing Janueey 1, 2019 July 1, 2020 and ending June 30, 2021mo. B.WagesMOU Section 6.1 is modified as follows: SECTION 6 SALARIES 6.1 Salaries Effective the first full pay period in July 2020, all unit members shall receive a one point five percent (1.5%} base wage increase. Salary ranges shall be as specified in Exhibit "A." C.HolidaysMOU Section 10 (Unit 9) and 11 (Units 4 & 11) is modified as follows: [note: edits to Section 10.1 (Unit 9) also apply to Section 11.1 (Units 4 & 11 )]: SECTION 10 / 11 HOLIDAYS 1 Attachment 1 43 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 44DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 45DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 46DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 47DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 48DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 49DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 50DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A SALARY TABLES PPMMA – Units 4, 9 and 11 EFFECTIVE THE FIRST FULL PAY PERIOD IN JULY 2020 (See Attachment 1 for Side Letter Agreements and subsequent Salary Tables) Exhibit B 1 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A UNIT 4 Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 ACCOUNTANT 2.0%13.8%15.8%36.60 38.43 40.34 42.36 44.47 ACCOUNTANT ANALYST FINANCE ANALYST 2.0%16.9%18.9%41.48 43.54 45.72 48.02 50.43 ASSISTANT ENGINEER I 2.0%10.2%12.2%36.88 38.73 40.65 42.68 44.81 ASSISTANT ENGINEER II 2.0%8.5%10.5%42.38 44.52 46.74 49.07 51.53 ASSOCIATE CIVIL ENGINEER 2.0%9.2%11.2%48.78 51.22 53.78 56.46 59.29 COMMUNITY ENGAGEMENT LIAISON 2.0%0.0%2.0%26.76 28.10 29.51 30.99 32.53 ECONOMIC DEVELOPMENT SPECIALIST 2.0%19.6%21.6%35.54 37.46 39.39 41.30 43.22 ENVIRONMENTAL SRV ANALYST 2.0%14.1%16.1%42.40 44.51 46.75 49.06 51.54 New Classification GEOGRAPHIC INFORMATION SYSTEM ANALYST 2.0%0.0%2.0%38.03 39.92 41.92 44.02 46.21 INFO TECH SPECIALIST III 2.0%15.4%17.4%45.96 48.26 50.68 53.21 55.88 MANAGEMENT ANALYST I 2.0%15.9%17.9%35.63 37.40 39.26 41.23 43.28 MANAGEMENT ANALYST II 2.0%15.4%17.4%40.96 42.99 45.14 47.42 49.79 NEIGHBORHOOD PRESERV COORD SENIOR CODE ENFORCEMENT OFFICER 2.0%5.1%7.1%38.31 40.24 42.22 44.33 46.57 PROGRAMMER ANALYST BUSINESS SYSTEMS ANALYST 2.0%9.5%11.5%41.83 43.91 46.11 48.42 50.83 PROJECT MANAGER 2.0%7.8%9.8%44.53 46.76 49.11 51.56 54.13 REC COORDINATOR 2.0%12.5%14.5%26.92 28.29 29.67 31.17 32.71 SENIOR ACCOUNTANT 2.0%0.0%2.0%40.67 42.72 44.84 47.08 49.45 SENIOR LABORATORY ANALYST 2.0%20.0%22.0%40.53 42.55 44.68 46.91 49.28 LMT TERM TRANSIT MRKT COORDINT TRANSIT SPECIALIST - LIMITED TERM 2.0%19.6%21.6%35.54 37.46 39.39 41.30 43.22 POLICE TRAINING COORDINATOR 2.0%12.5%14.5%41.44 43.50 45.67 47.96 50.36 UTILITY SUPERVISOR 2.0%14.7%16.7%44.08 46.28 48.61 51.01 53.57 UNIT 9 Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 AIRPORT & MARINA MANAGER 2.0%0.0%2.0%44.59 46.84 49.15 51.67 54.22 ASSISTANT OPERATIONS MANAGER 2.0%16.3%18.3%51.72 54.32 57.01 59.88 62.89 ASSISTANT PUBLIC WORKS & UTILITIES DIR.2.0%12.5%14.5%70.74 74.28 77.99 81.87 85.98 CHIEF BLDG OFFICIAL*2.0%0.0%2.0%60.41 63.43 66.61 69.94 73.45 CITY ENGINEER 2.0%9.1%11.1%64.13 67.35 70.70 74.24 77.94 COMMERCIAL SERVICES MANAGER REVENUE MANAGER 2.0%7.5%9.5%49.08 51.53 54.09 56.81 59.62 DEPUTY DIR OF ENVIRONMENTAL SVS 2.0%14.9%16.9%68.47 71.89 75.48 79.25 83.22 DEPUTY DIR OF OPERATIONS 2.0%12.0%14.0%64.01 67.24 70.60 74.12 77.82 DEPUTY DIR OF PARKS & RECREATION 2.0%4.1%6.1%58.07 60.99 64.01 67.21 70.58 ECONOMIC DEV / REDEV MANAGER 2.0%6.6%8.6%60.86 63.91 67.09 70.44 73.96 ENVIRONMENTAL SERVICES SUPERVISOR 2.0%11.5%13.5%51.44 54.03 56.72 59.55 62.52 ENVIRONMENTAL SERVICES MANAGER 2.0%4.9%6.9%59.62 62.61 65.74 69.01 72.48 New Classification GEOGRAPHIC INFORMATION SYSTEMS ADMINISTRATOR 2.0%0.0%2.0%41.83 43.91 46.11 48.42 50.83 GEO INFO SYS MANAGER 2.0%1.8%3.8%46.07 48.36 50.77 53.31 55.97 HOUSING ADMINISTRATOR eliminated HOUSING MANAGER 2.0%6.0%8.0%55.32 58.06 60.97 64.03 67.23 INFORMATION TECHNOLOGY MANAGER 2.0%21.0%23.0%58.40 61.32 64.37 67.59 70.96 MECH & ELECTRICAL MAINT SUPERVISOR 2.0%4.6%6.6%52.61 55.24 58.00 60.90 63.94 OPERATIONS MANAGER 2.0%9.4%11.4%59.58 62.57 65.69 68.99 72.42 PARKS & FACILITIES MAINT MANAGER 2.0%7.6%9.6%52.16 54.78 57.51 60.37 63.39 PRINCIPAL FINANCIAL ANALYST SENIOR FINANCE ANALYST 2.0%0.0%2.0%46.62 48.95 51.39 53.96 56.65 RECREATION SUPERVISOR 2.0%14.0%16.0%39.71 41.68 43.77 45.96 48.24 SENIOR CIVIL ENGINEER 2.0%11.3%13.3%53.61 56.29 59.10 62.05 65.15 SENIOR MANAGEMENT ANALYST 2.0%7.8%9.8%45.11 47.37 49.72 52.20 54.82 SENIOR PLANNER 2.0%7.8%9.8%45.11 47.37 49.72 52.20 54.82 SENIOR TRANSIT PLANNER 2.0%7.8%9.8%45.11 47.37 49.72 52.20 54.82 SENIOR TRAFFIC ENGINEER 2.0%11.3%13.3%58.97 61.93 65.01 68.26 71.66 TRANSIT MANAGER 2.0%18.3%20.3%61.27 64.32 67.57 70.93 74.50 WATER RECYCL PLANT OPS SUPERVISOR 2.0%10.0%12.0%59.75 62.73 65.87 69.16 72.61 *Pursuant to Resolution# 2021-059 N.C.S., this position has already received the applicable equity adjustment of 16.9% UNIT 11 Unit 11 - Professional Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 ACCOUNTANT (assigned to Payroll)*2.0%13.8%15.8%36.60 38.43 40.34 42.36 44.47 HUMAN RESOURCES ANALYST I 2.0%15.0%17.0%36.00 37.80 39.67 41.66 43.75 HUMAN RESOURCES ANALYST II 2.0%12.5%14.5%41.44 43.50 45.67 47.96 50.36 *The position of Accountant assigned the responsibility of the payroll function. Unit 11 - Mid-Manager Current Classification Title New Classification Title (changes only)COLA Equity Adj.Total 1 2 3 4 5 EXEC ASSISTANT TO CITY MGR 2.0%5.3%7.3%34.94 36.69 38.53 40.44 42.48 FINANCE & ACCOUNTING MANAGER 2.0%18.1%20.1%53.30 55.95 58.74 61.68 64.76 HUMAN RESOURCES ANALYST III SENIOR HUMAN RESOURCES ANALYST 2.0%13.0%15.0%45.59 47.86 50.26 52.77 55.40 LEGAL ASSISTANT 2.0%0.0%2.0%32.20 33.82 35.50 37.28 39.13 RISK & SAFETY OFFICER 2.0%0.0%2.0%54.70 57.45 60.32 63.33 66.49 RISK MANAGER 2.0%3.5%5.5%58.84 61.80 64.89 68.12 71.53 NOTE: Salaries are approximate and may vary slightly due to rounding EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1, 2021 2 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A UNIT 4 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT 2.0%37.33 39.20 41.15 43.21 45.36 ACCOUNTANT ANALYST FINANCE ANALYST 2.0%42.31 44.41 46.63 48.98 51.44 ASSISTANT ENGINEER I 2.0%37.62 39.50 41.46 43.53 45.71 ASSISTANT ENGINEER II 2.0%43.23 45.41 47.67 50.05 52.56 ASSOCIATE CIVIL ENGINEER 2.0%49.76 52.24 54.86 57.59 60.48 COMMUNITY ENGAGEMENT LIAISON 2.0%27.30 28.66 30.10 31.61 33.18 ECONOMIC DEVELOPMENT SPECIALIST 2.0%36.25 38.21 40.18 42.13 44.08 ENVIRONMENTAL SRV ANALYST 2.0%43.25 45.40 47.69 50.04 52.57 New Classification GEOGRAPHIC INFORMATION SYSTEM ANALYST 2.0%38.79 40.72 42.76 44.90 47.13 INFO TECH SPECIALIST III 2.0%46.88 49.23 51.69 54.27 57.00 MANAGEMENT ANALYST I 2.0%36.34 38.15 40.05 42.05 44.15 MANAGEMENT ANALYST II 2.0%41.78 43.85 46.04 48.37 50.79 NEIGHBORHOOD PRESERV COORD SENIOR CODE ENFORCEMENT OFFICER 2.0%39.08 41.04 43.06 45.22 47.50 PROGRAMMER ANALYST BUSINESS SYSTEMS ANALYST 2.0%42.67 44.79 47.03 49.39 51.85 PROJECT MANAGER 2.0%45.42 47.70 50.09 52.59 55.21 REC COORDINATOR 2.0%27.46 28.86 30.26 31.79 33.36 SENIOR ACCOUNTANT 2.0%41.48 43.57 45.74 48.02 50.44 SENIOR LABORATORY ANALYST 2.0%41.34 43.40 45.57 47.85 50.27 LMT TERM TRANSIT MRKT COORDINT TRANSIT SPECIALIST - LIMITED TERM 2.0%36.25 38.21 40.18 42.13 44.08 POLICE TRAINING COORDINATOR 2.0%42.27 44.37 46.58 48.92 51.37 UTILITY SUPERVISOR 2.0%44.96 47.21 49.58 52.03 54.64 UNIT 9 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 AIRPORT & MARINA MANAGER 2.0%45.48 47.78 50.13 52.70 55.30 ASSISTANT OPERATIONS MANAGER 2.0%52.75 55.41 58.15 61.08 64.15 ASSISTANT PUBLIC WORKS & UTILITIES DIR.2.0%72.15 75.77 79.55 83.51 87.70 CHIEF BLDG OFFICIAL 2.0%61.62 64.70 67.94 71.34 74.92 CITY ENGINEER 2.0%65.41 68.70 72.11 75.72 79.50 COMMERCIAL SERVICES MANAGER REVENUE MANAGER 2.0%50.06 52.56 55.17 57.95 60.81 DEPUTY DIR OF ENVIRONMENTAL SVS 2.0%69.84 73.33 76.99 80.84 84.88 DEPUTY DIR OF OPERATIONS 2.0%65.29 68.58 72.01 75.60 79.38 DEPUTY DIR OF PARKS & RECREATION 2.0%59.23 62.21 65.29 68.55 71.99 ECONOMIC DEV / REDEV MANAGER 2.0%62.08 65.19 68.43 71.85 75.44 ENVIRONMENTAL SERVICES SUPERVISOR 2.0%52.47 55.11 57.85 60.74 63.77 ENVIRONMENTAL SERVICES MANAGER 2.0%60.81 63.86 67.05 70.39 73.93 New Classification GEOGRAPHIC INFORMATION SYSTEMS ADMINISTRATOR 2.0%42.67 44.79 47.03 49.39 51.85 GEO INFO SYS MANAGER 2.0%46.99 49.33 51.79 54.38 57.09 HOUSING ADMINISTRATOR eliminated HOUSING MANAGER 2.0%56.43 59.22 62.19 65.31 68.57 INFORMATION TECHNOLOGY MANAGER 2.0%59.57 62.55 65.66 68.94 72.38 MECH & ELECTRICAL MAINT SUPERVISOR 2.0%53.66 56.34 59.16 62.12 65.22 OPERATIONS MANAGER 2.0%60.77 63.82 67.00 70.37 73.87 PARKS & FACILITIES MAINT MANAGER 2.0%53.20 55.88 58.66 61.58 64.66 PRINCIPAL FINANCIAL ANALYST SENIOR FINANCE ANALYST 2.0%47.55 49.93 52.42 55.04 57.78 RECREATION SUPERVISOR 2.0%40.50 42.51 44.65 46.88 49.20 SENIOR CIVIL ENGINEER 2.0%54.68 57.42 60.28 63.29 66.45 SENIOR MANAGEMENT ANALYST 2.0%46.01 48.32 50.71 53.24 55.92 SENIOR PLANNER 2.0%46.01 48.32 50.71 53.24 55.92 SENIOR TRANSIT PLANNER 2.0%46.01 48.32 50.71 53.24 55.92 SENIOR TRAFFIC ENGINEER 2.0%60.15 63.17 66.31 69.63 73.09 TRANSIT MANAGER 2.0%62.50 65.61 68.92 72.35 75.99 WATER RECYCL PLANT OPS SUPERVISOR 2.0%60.95 63.98 67.19 70.54 74.06 UNIT 11 Unit 11 - Professional Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT (assigned to Payroll)*2.0%37.33 39.20 41.15 43.21 45.36 HUMAN RESOURCES ANALYST I 2.0%36.72 38.56 40.46 42.49 44.63 HUMAN RESOURCES ANALYST II 2.0%42.27 44.37 46.58 48.92 51.37 *The position of Accountant assigned the responsibility of the payroll function. Unit 11 - Mid-Manager Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 EXEC ASSISTANT TO CITY MGR 2.0%35.64 37.42 39.30 41.25 43.33 FINANCE & ACCOUNTING MANAGER 2.0%54.37 57.07 59.91 62.91 66.06 HUMAN RESOURCES ANALYST III SENIOR HUMAN RESOURCES ANALYST 2.0%46.50 48.82 51.27 53.83 56.51 LEGAL ASSISTANT 2.0%32.84 34.50 36.21 38.03 39.91 RISK & SAFETY OFFICER 2.0%55.79 58.60 61.53 64.60 67.82 RISK MANAGER 2.0%60.02 63.04 66.19 69.48 72.96 NOTE: Salaries are approximate and may vary slightly due to rounding EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1, 2022 3 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A UNIT 4 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT 2.0%38.08 39.98 41.97 44.07 46.27 ACCOUNTANT ANALYST FINANCE ANALYST 2.0%43.16 45.30 47.56 49.96 52.47 ASSISTANT ENGINEER I 2.0%38.37 40.29 42.29 44.40 46.62 ASSISTANT ENGINEER II 2.0%44.09 46.32 48.62 51.05 53.61 ASSOCIATE CIVIL ENGINEER 2.0%50.76 53.28 55.96 58.74 61.69 COMMUNITY ENGAGEMENT LIAISON 2.0%27.85 29.23 30.70 32.24 33.84 ECONOMIC DEVELOPMENT SPECIALIST 2.0%36.98 38.97 40.98 42.97 44.96 ENVIRONMENTAL SRV ANALYST 2.0%44.12 46.31 48.64 51.04 53.62 New Classification GEOGRAPHIC INFORMATION SYSTEM ANALYST 2.0%39.57 41.53 43.62 45.80 48.07 INFO TECH SPECIALIST III 2.0%47.82 50.21 52.72 55.36 58.14 MANAGEMENT ANALYST I 2.0%37.07 38.91 40.85 42.89 45.03 MANAGEMENT ANALYST II 2.0%42.62 44.73 46.96 49.34 51.81 NEIGHBORHOOD PRESERV COORD SENIOR CODE ENFORCEMENT OFFICER 2.0%39.86 41.86 43.92 46.12 48.45 PROGRAMMER ANALYST BUSINESS SYSTEMS ANALYST 2.0%43.52 45.69 47.97 50.38 52.89 PROJECT MANAGER 2.0%46.33 48.65 51.09 53.64 56.31 REC COORDINATOR 2.0%28.01 29.44 30.87 32.43 34.03 SENIOR ACCOUNTANT 2.0%42.31 44.44 46.65 48.98 51.45 SENIOR LABORATORY ANALYST 2.0%42.17 44.27 46.48 48.81 51.28 LMT TERM TRANSIT MRKT COORDINT TRANSIT SPECIALIST - LIMITED TERM 2.0%36.98 38.97 40.98 42.97 44.96 POLICE TRAINING COORDINATOR 2.0%43.12 45.26 47.51 49.90 52.40 UTILITY SUPERVISOR 2.0%45.86 48.15 50.57 53.07 55.73 UNIT 9 Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 AIRPORT & MARINA MANAGER 2.0%46.39 48.74 51.13 53.75 56.41 ASSISTANT OPERATIONS MANAGER 2.0%53.81 56.52 59.31 62.30 65.43 ASSISTANT PUBLIC WORKS & UTILITIES DIR.2.0%73.59 77.29 81.14 85.18 89.45 CHIEF BLDG OFFICIAL 2.0%62.85 65.99 69.30 72.77 76.42 CITY ENGINEER 2.0%66.72 70.07 73.55 77.23 81.09 COMMERCIAL SERVICES MANAGER REVENUE MANAGER 2.0%51.06 53.61 56.27 59.11 62.03 DEPUTY DIR OF ENVIRONMENTAL SVS 2.0%71.24 74.80 78.53 82.46 86.58 DEPUTY DIR OF OPERATIONS 2.0%66.60 69.95 73.45 77.11 80.97 DEPUTY DIR OF PARKS & RECREATION 2.0%60.41 63.45 66.60 69.92 73.43 ECONOMIC DEV / REDEV MANAGER 2.0%63.32 66.49 69.80 73.29 76.95 ENVIRONMENTAL SERVICES SUPERVISOR 2.0%53.52 56.21 59.01 61.95 65.05 ENVIRONMENTAL SERVICES MANAGER 2.0%62.03 65.14 68.39 71.80 75.41 New Classification GEOGRAPHIC INFORMATION SYSTEMS ADMINISTRATOR 2.0%43.52 45.69 47.97 50.38 52.89 GEO INFO SYS MANAGER 2.0%47.93 50.32 52.83 55.47 58.23 HOUSING ADMINISTRATOR eliminated HOUSING MANAGER 2.0%57.56 60.40 63.43 66.62 69.94 INFORMATION TECHNOLOGY MANAGER 2.0%60.76 63.80 66.97 70.32 73.83 MECH & ELECTRICAL MAINT SUPERVISOR 2.0%54.73 57.47 60.34 63.36 66.52 OPERATIONS MANAGER 2.0%61.99 65.10 68.34 71.78 75.35 PARKS & FACILITIES MAINT MANAGER 2.0%54.26 57.00 59.83 62.81 65.95 PRINCIPAL FINANCIAL ANALYST SENIOR FINANCE ANALYST 2.0%48.50 50.93 53.47 56.14 58.94 RECREATION SUPERVISOR 2.0%41.31 43.36 45.54 47.82 50.18 SENIOR CIVIL ENGINEER 2.0%55.77 58.57 61.49 64.56 67.78 SENIOR MANAGEMENT ANALYST 2.0%46.93 49.29 51.72 54.30 57.04 SENIOR PLANNER 2.0%46.93 49.29 51.72 54.30 57.04 SENIOR TRANSIT PLANNER 2.0%46.93 49.28 51.73 54.33 57.04 SENIOR TRAFFIC ENGINEER 2.0%61.35 64.43 67.64 71.02 74.55 TRANSIT MANAGER 2.0%63.75 66.92 70.30 73.80 77.51 WATER RECYCL PLANT OPS SUPERVISOR 2.0%62.17 65.26 68.53 71.95 75.54 UNIT 11 Unit 11 - Professional Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 ACCOUNTANT (assigned to Payroll)*2.0%38.08 39.98 41.97 44.07 46.27 HUMAN RESOURCES ANALYST I 2.0%37.45 39.33 41.27 43.34 45.52 HUMAN RESOURCES ANALYST II 2.0%43.12 45.26 47.51 49.90 52.40 *The position of Accountant assigned the responsibility of the payroll function. Unit 11 - Mid-Manager Current Classification Title New Classification Title (changes only)COLA 1 2 3 4 5 EXEC ASSISTANT TO CITY MGR 2.0%36.35 38.17 40.09 42.08 44.20 FINANCE & ACCOUNTING MANAGER 2.0%55.46 58.21 61.11 64.17 67.38 HUMAN RESOURCES ANALYST III SENIOR HUMAN RESOURCES ANALYST 2.0%47.43 49.80 52.30 54.91 57.64 LEGAL ASSISTANT 2.0%33.50 35.19 36.93 38.79 40.71 RISK & SAFETY OFFICER 2.0%56.91 59.77 62.76 65.89 69.18 RISK MANAGER 2.0%61.22 64.30 67.51 70.87 74.42 NOTE: Salaries are approximate and may vary slightly due to rounding EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1, 2023 4 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A DocuSign Envelope ID: B108E2F4-255D-4EA6-9C11-29DBD75216BE SIDE LETTER AGREEMENT BETWEEN THE CITY OF PETALUMA AND THE PET ALUMA PROFESSIONAL AND MID-MANAGERS ASSOCIATION, UNITS 4, 9, AND 11 -The representatives of the City of Petaluma and the Petaluma Professional and Mid-ManagersAssociation (PPMMA), Units 4, 9, and 11, have met and conferred and reached agreement onthis Side Letter of Agreement. The parties agree to the following:A.TermThe MOU shall have a term of one (1) year. MOU Section 1 is modified as follows: SECTION 1 TERM OF AGREEMENT 1. 1 Effective Date . This Memorandum of Understanding (MOU) shall be effective for the period commencing Janueey 1, 2019 July 1, 2020 and ending June 30, 2021mo. B.WagesMOU Section 6.1 is modified as follows: SECTION 6 SALARIES 6.1 Salaries Effective the first full pay period in July 2020, all unit members shall receive a one point five percent (1.5%} base wage increase. Salary ranges shall be as specified in Exhibit "A." C.HolidaysMOU Section 10 (Unit 9) and 11 (Units 4 & 11) is modified as follows: [note: edits to Section 10.1 (Unit 9) also apply to Section 11.1 (Units 4 & 11 )]: SECTION 10 / 11 HOLIDAYS 1 Attachment 1 5 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 6DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 7DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 8DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 9DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 10DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 11DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A 12DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04ACNT Accountant Summary Apply accounting principles to perform a variety of accounting functions; performs technical and highly detailed work in the preparation, review, and processing of payroll records, documents, and related materials. Class Characteristics General supervision is provided by a higher-level manager; responsibilities may include the indirect supervision of support staff. This is the journey level class of the technical/professional accounting classification series. The Accountant classification performs more complex accounting tasks with more independence and is expected to perform the full range of technical accounting work in the City. Incumbents are expected to have a thorough knowledge of accounting principles and practices, established systems, and procedures. This class is distinguished from that of Accounting Assistant in that it has greater latitude for interpreting and implementing policies and developing procedures and is responsible for independently performing technical accounting work requiring extensive specialized knowledge in the areas of assignment. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Participate in accounting tasks related to the maintenance of the City’s financial record keeping, reporting, and control systems. Reconcile and balance various records and ledgers, investigate discrepancies, and make appropriate adjustments according to existing policies and regulations governing the agency’s fiscal record-keeping systems. Perform a variety of accounting activities including the preparation of complex bank reconciliation, detailed calculations, record keeping, and reconciliation in various accounting areas. Prepare for approval standard and adjusting journal entries. Gather and compile a variety of numerical data and prepare statistical and financial reports for distribution internally and to outside agencies such as federal, state, and other local agencies. Make recommendations regarding work processes and procedures in area of assignment. Process and produce the City’s bi-weekly payroll and perform related activities, including the review and verification of payroll documents, data entry for payroll records and information, maintenance of payroll records, and preparation of various payroll related reports, as assigned. Monitor and ensure timely payment of all mandated state and federal payroll taxes; process bi-weekly payments for automatic deposits, deferred compensation, and other benefit plan payments, as assigned. Exhibit CDocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Accountant Page 2 of 3 Maintain various payroll tables and databases; develop and maintain systems for monitoring and tracking payroll and employee benefits related information, as assigned. Monitor and ensure compliance with payroll related City policies, Memorandums of Understanding, Compensation Plans and Agreements, and state and federal legislation affecting payroll. Perform related duties as assigned. Skills/Abilities: Prepare complex financial and statistical reports; maintain and reconcile financial transactions records, ledgers, and journals. Understand transactions and relationships among accounting documents; detect fiscal record keeping errors quickly and efficiently. Write reports, business correspondence, and documentation, effectively present information, and respond to questions from groups of managers, clients, customers, and the general public. Perform detailed numerical work with speed and accuracy. Comprehend and draw inferences from written material, analyze problems, gather relevant information, and recommend corrective action; perform multiple tasks under deadline pressure; organize and prioritize work to meet deadlines. Work independently with minimal supervision, utilizing sound judgment in the course of work. Prepare a variety of financial statements, reports, and analyses with supporting statistics and data. Examine and verify financial documents and reports. Operate office equipment including 10-key calculators, computers, and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Generally Accepted Accounting Principles and their application, with experience in governmental accounting principles and procedures. Federal, state, and Fair Labor and Standard Act rules and regulations related to payroll. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, automated information systems, and other accounting and business software. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Accountant Page 3 of 3 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in accounting or a related field. Experience: Two years of professional accounting experience that demonstrates possession of the required knowledge and abilities. Two years of local government accounting is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 08/18/03 Resolution #: 2003 – 165 N.C.S. Revised: 06/30/06; Department: Finance FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09AMMG Airport and Marina Manager Summary Plan, manage, and direct the operations and property management of the Petaluma Municipal Airport, Marina, and Turning Basin properties, facilities, and services in accordance with existing leases/licenses and federal, state, and local regulations. Class Characteristics General direction is provided by the Director of Public Works & Utilities or designee; responsibilities include the direct and indirect supervision of support staff. This mid-management position is responsible for managing, planning, and coordinating the City’s airport and marina operations and overseeing leases and licenses. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, develop, and implement policies, procedures, goals, and priorities, including long and short- range planning for the airport and marina. Schedule, assign, lead, review, and participate in the work of staff; manage the organization, staffing, and operational activities for the airport and marina; select, supervise, train, and appraise employee performance; interpret City policies and procedures and state and federal rules and regulations to staff; establish standards and ensure safe working practices; administer discipline and other personnel actions. Manage and coordinate operation, maintenance, safety, and security of the airport and marina; plan and direct work in accordance with federal, state, and local laws, codes, regulations, ordinances, policies, and procedures. Analyze fixed base operators and general operation needs and manage facilities and services consistent with user demand and in conformance with federal and state laws and regulations; negotiate and administer contracts for airport, marina, and related services. Collect appropriate fees and provide receipts for services, including fueling and leasing/licensing for facilities and incidental fees such as over-night visitations. Manage and operate fueling facilities and activities; manage and implement City fee policy with respect to fuel costs. Implement the assignment of transient and monthly moorage; assign and collect fees for mooring and launching activities. Maintain records and prepare reports of work performed; prepare periodic and special reports regarding airport and marina operations, activities, and finances; maintain accurate records and DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Airport and Marina Manager files and receive and process completed forms from tenants. Monitor, enforce, and administer contracts, leases/licenses for facilities including hangars, tie- down spaces, land leases, and berths, including liveaboards and harbormaster office space; arrange for overnight tie-downs and berthing; maintain accurate records and files related to property management of facilities and receive and process all applicable documents from tenants and licensees. Provide information to the public and airport and marina/turning basin users; establish, interpret, and enforce rules governing airport facilities, use, and service, including Federal Aviation Administration (FAA) regulations, State Lands Commission requirements and other federal, state, and local statutes; coordinate and supervise the enforcement of safety rules and regulations; maintain compliance with aviation approach/departure requirements and airspace protection regulations; conduct inspections of airport equipment, grounds, and facilities; oversee necessary repairs and maintenance of the airport; perform incidental maintenance as needed. Enforce and implement aviation accident procedures; ensure the protection of aviation accident scenes; coordinate emergency scene management with FAA, United States Coast Guard (USCG), local law enforcement, and the National Transportation Safety Board. Oversee and manage the inspection of airport and marina equipment, grounds, facilities; manage repairs and routine maintenance of buildings, landscaping, and facilities; manage and coordinate docks, fuel dock facilities, and landscaped areas; clean and touch-up painting of structures. Maintain communication and cooperation with the United States Coast Guard (USCG), FAA, and local public safety agencies; respond to and comply with requests for assistance and information, including providing water access for emergency services. Participate, assist, and communicate with the City’s fire and police department and local public safety agencies on a 24 hour/7 day-a-week basis to coordinate responses to accidents, hazardous material spills, or other emergency activities at the airport and marina. Maintain good public relations with airport and marina users and the public; promote the facilities and services available; resolve complaints and problems from tenants/licensees and public; represent the airport and marina in internal relationships as well as relations with the public, community groups, and other governmental agencies; serve as City staff liaison to the Airport Commission and other boards and committees. Prepare and manage the preparation and administration of the Airport and Marina Division budgets; forecast additional funds needed for operation; maintain budgetary control over expenditures; analyze costs savings and implement adjustments as necessary; prepare budget for recommended capital improvement projects with assistance from engineering. Research potential grant funding programs; enforce federal and state compliance requirements for grant funding. Conduct state storm water monitoring and sampling; supervise the preparation of the annual Storm Water Monitoring reports. Perform related duties as assigned. Skills/Abilities: Plan, manage, and direct the operations and activities at general aviation and marina/harbor facilities. Select, supervise, train, and evaluate staff. Ensure compliance with operational and mandated regulatory requirements. Page 2 of 4 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Airport and Marina Manager Page 3 of 4 Enforce safety rules and regulations. Administer contract and lease/license terms effectively and resolve problems in an appropriate manner. Analyze problems, identify alternative solutions, project consequences, and implement recommendations in support of goals. Represent the airport, marina, and City in meetings with contractors, lessees/licensees, tenants, appointed commissions, regulators, and the public. Prepare clear, concise, and accurate correspondence, policies and procedures, reports, and other written materials. Effectively present information to senior management, public groups, Airport Commission and other boards and committees prospective lessees/licensees, and/or City Council. Manage routine maintenance and perform incidental maintenance as needed. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and ability to focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic and/or caustic chemicals, outside weather conditions, and vibrations. The noise-level in the work environment is usually moderate, but at times may be very high. Qualifications Knowledge of: Principles of general aviation and marina management, aviation and marina facility operations and maintenance. Principles and techniques of business management, property management, budgetary preparation, and fiscal controls. Principles and practices of private and commercial property management, including leasing, licensing, enforcement, negotiation, marketing, and sales. Principles of supervision, training, and performance evaluations. Applicable laws, codes and regulations, including National Airspace System, FAA, and USCG regulations relating to general aviation and marina operations. Safety practices and precautions pertaining to area of assignment. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Airport and Marina Manager Page 4 of 4 Principles, practices, and terminology related to lease/license and contract administration. The proper and safe handling of hazardous materials and fuels and airport and marina maintenance procedures, requirements, and equipment. Mathematic concepts. Basic report production techniques. Methods and techniques of maintaining records. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in public administration, business administration, aviation management, or a related field. Experience: Three years of progressively responsible experience in the operation and maintenance of a municipal airport, including extensive knowledge of FAA regulations and marina; one year of experience must include maintenance and operations, program administration, and supervisory experience. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of, or ability to obtain, CPR certification. Possession of, or ability to obtain, boating safety certification. Additional Requirements: Must be available to work outside normal working hours when necessary. Established: 09/17/2018 Resolution #: 2018-148 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04AEN1 Assistant Engineer I Summary Perform entry level professional engineering work in the design, plan review, investigation, inspection, and construction of public facilities, water resources, or community development projects. Class Characteristics General supervision is provided by a higher-level supervisor or manager; responsibilities may include direct or indirect supervision of professional, technical, and/or clerical staff. This is the entry-level class of the professional engineering series. Incumbents perform the less complex office and field engineering work under supervision. Assignments are generally routine or closely related within a framework of established procedures. As incumbents gain experience, they will be expected to work more independently on assignments that are more complex. Promotion to Assistant Engineer II is based upon demonstrated ability and satisfaction of the experience requirement. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Participate in the preparation of plans and specifications for the construction of streets, wastewater collection, storm drains, potable water, recycled water systems, and related public works projects. Review development applications including tentative and final maps, improvement plans, and applicable documents and ensure conformance to city standards. Respond to inquiries and complaints from citizens, developers, engineers, contractors, other city departments, utility agencies, and various other sources. Make presentations to departments, commissions, committees, and boards as required or assigned. Coordinate review, approval, and construction of projects with staff, other departments, applicable outside agencies, and citizens. Maintain records, maps, plans, and files; research and prepare clear and concise technical reports as assigned. Make field inspections of engineering projects and perform engineering analysis and calculations as assigned. Learn to perform the full range of professional engineering tasks within area of assignment. Perform related duties as assigned. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Engineer I Page 2 of 2 Skills/Abilities: Make engineering computations and check, design, and prepare engineering plans, studies, profiles, and maps. Apply engineering principles and techniques to evaluate and solve problems. Exercise sound judgment within established guidelines. Maintain accurate records and files. Learn and observe all safety appropriate precautions including, but not limited to, CAL/OSHA and City policies. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to sit for extended periods to read, write reports and talk or listen. The employee is occasionally required to conduct field investigations and operate standard office machines, (i.e. blueprint, photocopiers and computer terminals) and talk or listen. The employee must occasionally lift and/or move up to sixty pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Qualifications Knowledge of: Principles and practices of civil engineering; methods, materials, and techniques used in general construction projects. Office procedures, methods, and equipment including calculators, computers, and applicable software applications such as word processing, spreadsheets, databases, and engineering computer programs. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in civil engineering or a related field. Experience: Experience in civil engineering work is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 06/26/02 Resolution #: 2002-102 N.C.S. Revised: 06/30/06; Department: Various FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04AEN2 Assistant Engineer II Summary Perform engineering assignments of moderate difficulty in the design, plan review, investigation, inspection, and construction of public facilities, water resources, or community development projects. Class Characteristics Direction is provided by a higher-level supervisor or manager; responsibilities may include direct or indirect supervision of professional, technical, and/or clerical staff. This is the journey-level class in the professional engineering series not requiring registration and may serve as project engineer on a limited basis. The Assistant Engineer II is distinguished from the Associate Civil Engineer in that the latter serves as project leader on assignments requiring considerable professional knowledge of engineering principles and technical engineering analysis, provides direction to engineering and technical personnel, and requires registration as a Civil Engineer. As assigned responsibilities and breadth of knowledge increase with experience and as registration is achieved, the Assistant Engineer II may be eligible for the next higher class of Associate Civil Engineer. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Participate in the preparation of plans and specifications for the construction of wastewater facilities, streets, water systems, storm drains, sewers, and related public works projects and research project design requirements. Perform moderately difficult calculations and prepare estimates of time and material costs. Assign routine investigations, design, and drafting tasks to technical staff and review completed work; assist in the solution of difficult problems. Participate in the review and processing of plans for public works projects and private developments affecting streets, water, sewers, storm drain, and related public works facilities and ensure conformance to City standards; coordinate public works and utility activities with other City departments, divisions and sections, and with outside agencies. Review development applications including reports, tentative and final maps, easements, right of ways, and legal descriptions and prepare reports and/or conditions of approval for development applications. Contact other agencies and utilities to review field problems related to the design, construction, operations, and maintenance of wastewater collection and treatment facilities, storm drain systems, recycled water systems, and potable water systems. Investigate field problems affecting property owners, contractors, and maintenance operations; order survey, mapping, and data collection. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Engineer II Page 2 of 3 Plan and conduct engineering studies and write clear and concise reports with recommendations and conclusions. Give information over the counter and telephone concerning encroachment and permit requirements, amount of fees, and procedures to apply for permits. Assist in training and direction of professional and technical staff as assigned; participate in the selection and direction of engineering contract professionals; coordinate support services such as survey crew, engineering technicians, and field crews. Make presentations and serve as staff support to City Council, commissions, and review boards. May act as project engineer on limited design and construction contracts, preparing progress reports, and recommending progress payments and change orders as necessary; administer a wide variety of construction contracts. Perform related duties as assigned. Skills/Abilities: Analyze, identify, problem solve, and interpret engineering plans, computer applications, and engineering designs. Observe, inspect, and assess others' work. Direct the work of other engineering or technical staff on assigned projects. Interpret and explain engineering principles and practices. Analyze and interpret construction contracts and remember and understand regulations. Make complex engineering computations. Review, design, and supervise the preparation of engineering plans and studies. Identify and define technical problems. Adjust workload to meet deadlines. Apply principles of logic and scientific reasoning to develop and evaluate alternative courses of action and determine appropriate solutions. Read, understand, and interpret complex technical and legal documents, maps, technical drawings, and plans. Prepare technical engineering reports as assigned; maintain accurate records and files. Learn and observe all appropriate safety precautions including, but not limited to, Cal/OSHA and City policies. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Engineer II Page 3 of 3 Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to sit for extended periods to read, write reports and talk or listen. The employee is occasionally required to conduct field investigations and operate standard office machines, (i.e. blueprint, photocopiers and computer terminals) and talk or listen. The employee must occasionally lift and/or move up to sixty pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Qualifications Knowledge of: Principles and practices of civil engineering as applied to land development, flood control, streets, wastewater treatment and collection, potable water, recycled water, and storm drain systems. Methods, materials, and techniques used in the construction of public works facilities. Modern development, current literature, and sources of information regarding engineering theory and practices. Methods of using engineering equipment including, survey instruments and computer-aided design and drafting. Safety hazards and appropriate precautions applicable to work assignments. Principles of supervision as they relate to training, directing, and reviewing the work of subordinates. Applicable sections of the subdivision map act. Office procedures, methods, and equipment including calculators, computers, and applicable software applications such as word processing, spreadsheets, databases, and engineering computer programs. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in civil engineering or a related field. Experience: Two years of professional civil engineering experience equivalent to Assistant Engineer I with the City of Petaluma. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of an Engineer-In-Training certificate in Civil Engineering is desirable. Established: 06/26/02 Resolution #: 2002-102 N.C.S. Revised: 06/30/06; Department: Various FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 5 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09ASOM Assistant Operations Manager Summary Plan, organize, direct, and supervise operations, maintenance, and services activities within an assigned section of the Department of Public Works and Utilities, including street maintenance and repair, painting, signage, fleet services and/or water distribution, storm drains, and wastewater collection system maintenance and operations; ensure compliance with operational and regulatory requirements; perform a variety of technical tasks relative to assigned area of responsibility. Class Characteristics General direction is provided by higher level management; responsibilities include the direct and indirect supervision of support staff. This position is distinguished from the Operations Manager by the latter’s responsibility for the overall management of the division. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assist in the planning, development, and implementation of policies, procedures, goals, and priorities, including long and short-range planning for an assigned section; establish performance standards and methods for activities and operations related to the maintenance, installation, and operation of the City’s utility systems and/or the maintenance of streets and fleet. Plan, organize, assign, supervise, schedule, train, and review the work of staff involved in a wide range of maintenance and operations work activities. Evaluate operations and activities of assigned responsibilities and recommend improvements and modifications; prepare various reports on operations and activities and maintain records of activities. Participate in budget preparation and administration, including preparing cost estimates for budget recommendations, submitting justifications for staff, supplies, equipment, and services, and monitoring and controlling expenditures; participate in long-term planning activities to assess future needs; research and recommend new operational methods, techniques, and equipment as appropriate; provide assistance with developing and overseeing project budgets. Participate in the selection of staff; provide and coordinate staff training, work with employees to correct deficiencies, and implement discipline procedures, as necessary. Review and evaluate proposed projects to determine the most feasible approach, including staff, materials and equipment needed; make determinations and prepare cost estimates for staffing and equipment needed for projected activities; establish work priorities and timelines and make recommendations on project implementation; prepare and present written and/or oral project recommendations. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Operations Manager Page 2 of 5 Analyze trends to assist in determining adequacy of current facilities and to project community demands for future facilities; assist with the development and implementation of plans to meet and serve the community. Interpret and provide direction on new regulatory requirements as they impact the City’s utility system; ensure that any operational changes are communicated to technical staff and senior management. Develop and implement a comprehensive preventative maintenance program for assigned activities; monitor program for effectiveness and make adjustments as necessary. Prepare specifications and make recommendations for new equipment; recommend the purchase of new equipment as necessary. Provide technical assistance to staff pertaining to assigned functions and areas; serve as a technical resource and reference for problem areas; direct remedial actions. Conduct project inspections to evaluate progress and ensure conformance to specifications; confer with other City staff to coordinate work schedules and ensure effective and efficient operations. Review or prepare plans and specifications for contract work; inspect, review, and oversee the work of various contractors, evaluating progress and ensuring compliance to standards; prepare execute, and administer contracts relating to assigned area of responsibility. Direct the response and/or personally respond to inquiries and complaints from the public; coordinate with other departments and City staff to identify and resolve issues; meet with concerned citizens’ organizations. Supervise the operation of pumps and related flow and pressure control and storage facilities manually or through the use of a Supervisory Control and Data Acquisition (SCADA) to maintain and/or adjust system flow and pressure requirements; control flows to meet consumer demands, including fire flow demands and minimum pressure requirements. Determine, calculate, and ensure proper control of chemical dosage rates for wellhead disinfections, treatment, and distribution residual maintenance; investigate water quality problems in the distribution system as required. Prepare and/or present a variety of reports, records, forms, correspondence, and related documentation on assigned operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Confer with representatives of other utilities and entities to coordinate work schedules for the most effective and economic repair activities. Review and provide input on the design and modification of infrastructure. Direct the implementation of safety programs to ensure a safe working environment for employees; review OSHA and other regulatory safety requirements and adjust safety programs as necessary; monitor staff compliance with safety procedures; ensure work activities are carried out in a safe and efficient manner; respond appropriately to emergency situations as necessary. Respond to after-hour emergencies regarding assigned functions. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Operations Manager Page 3 of 5 Skills/Abilities: Plan, organize, direct, and supervise assigned operations and maintenance activities with an emphasis on providing timely and efficient customer service. Estimate time, materials, and labor requirements to complete assigned projects. Ensure compliance with operational and mandated regulatory and other requirements. Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Conduct studies, prepare comprehensive reports, and determine cost effective ways to conduct assigned activities. Evaluate and determine proper control and feed rates of chemicals and materials used in utility systems. Read, understand, and interpret construction plans and specifications. Assist in the development and monitoring of an assigned program budget. Develop and recommend goals, objectives, policies, procedures, work standards, and internal controls related to assigned operations. Inspect work and administer contracts for work performed by others. Solve problems effectively and efficiently. Exercise sound, independent judgment within general policy guidelines. Supervise, train, and evaluate assigned staff. Prepare, present, and maintain accurate records and reports. Effectively represent the City in contacts with senior management, City Council, public, businesses, community organizations, regional organizations, and other government entities. Carry out safety regulations and direct policies in order to comply with all federal, state, and local environmental and safety regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and must operate an automobile to attend various meetings and workshops. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Operations Manager Page 4 of 5 The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices associated with the repair and maintenance of City streets, bridges, town clock, signs, vehicles, and equipment and/or operations, installation, and maintenance of various utility systems. Materials, methods, and equipment used in the operation and maintenance of utility systems, including water distribution, storm drain repair, recycled water and wastewater collections, and street maintenance, vehicle, and equipment repair activities. Pertinent federal, state, and local rules, regulations, and guidelines for assigned area of responsibility. Contract preparation and administration. Principles and practices of water distribution mathematics including water measurements, formulas, units and conversion factors, water pressure, calculation of dosage, and feed and flow rates. Methods and techniques of implementing and administering utility safety and security programs. Methods and techniques of inspecting public works and utility maintenance projects. Methods and techniques of monitoring and regulating chemical processes. Principles and practices of supervision, training, and performance evaluation. Principles and practices of budget monitoring and administration. Principles and practices of safety management. Principles and practices of record keeping. Principles and practices of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: Equivalent to graduation from high school. Course work in industrial technology, supervision, and/or operations and maintenance of utility systems is desirable. Experience: Four years of increasingly responsible experience performing work in the operations and maintenance of streets or utility systems; one year of experience must be in a supervisory capacity. Certifications/Licenses: When assigned to the Utilities Division, possession of a California Department of Public Health Grade II Water Treatment Operator’s certificate and Grade III Water Distribution Operator’s DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Operations Manager Page 5 of 5 certificate. If designated as Chief Operator for the City’s water distribution system, possession of a Grade IV certificate. A Grade V Water Distribution Operator’s certificate is desirable. Possession of a California Water Environment Association Grade III Collection System Maintenance certificate is desirable. Possession of a valid California Class C driver’s license. Additional Requirements: Must be available to work outside normal working hours when necessary. Established: 11/17/2014 Resolution #: 2014-173 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09APWD Assistant Public Works & Utilities Director Summary Plan, organize, manage, and coordinate programs and activities of divisions within the Public Works and Utilities Department, including planning, organization, control, integration, financial management, and day to day administration; coordinate assigned activities with other City departments, divisions, and outside agencies; provide highly complex administrative support to the Director of Public Works and Utilities in managing and directing the operations and activities of the department; serve in the absence of the Director of Public Works and Utilities. Class Characteristics Administrative direction is provided by the Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of management, supervisory, professional, technical, and/or support staff; Responsibilities include managing a variety of operations, implementation of services, and policies of the Public Works Department. This position is distinguished from the Senior Civil Engineer and City Engineer positions by its administrative oversight of department operations, staff, and activities. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Provide administrative and technical assistance to the Director of Public Works and Utilities with respect to the overall operations of the department; serve in the absence of the Director of Public Works and Utilities. Assist in the planning, development, and implementation of goals, objectives, policies, procedures, work standards, and priorities, including long and short-range planning for the department; review and report on effectiveness of established policies and procedures and recommend improvements and modifications. Plan, organize, and direct assigned activities including the assignment and management of various departmental projects; review and evaluate programs and anticipate future needs; assist the Director of Public Works and Utilities with the overall management of the department. Assist in directing, overseeing, and participating in the development of departmental projects; assign work activities, projects, and programs; monitor workloads, workflow, and administrative and support systems; review and evaluate work products, methods, and procedures. Assist in budget development; participate in the forecast of additional funds needed for capital improvements funding, staffing, equipment, materials, and supplies; administer approved budgets; analyze costs savings and recommend efficiency improvements. Page 1 of 4 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Public Works & Utilities Director Page 2 of 4 Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Prepare and present various administrative and analytical reports, staff reports, and other necessary documents and correspondence, including those containing alternative solutions and recommendations regarding specific resources, plans, and policies; maintain records. Review and approve plans and specifications, designs, environmental documents, and reports; review and oversee the signing of tract maps, parcel maps, finals maps, lot line adjustments, and improvement plans. Manage professional and technical contracts regarding the operation and maintenance of the City's facilities and infrastructure; direct the preparation of complex engineering and environmental studies; direct the application and administration of grant funds for studies and various departmental projects. Review policies and operating procedures for conformance to established standards; ensure the City's compliance with various ordinances, codes, and applicable laws; review operating conditions in the field. Provide advice and technical assistance to City management and staff, commissions, committees, and the public; represent the department on various committees; discuss and explain department plans, programs, and projects at public and community meetings, legislative and administrative hearings, and related functions. Prepare and review requests for proposal, recommend award of contracts, and negotiate contracts and agreements with consultants, contractors and service providers, state agencies, and other local agencies; negotiate change orders, resolve conflicts, and solve problems ensuring City needs are met. Attend conferences, meetings, and seminars to keep informed of new developments; confer with a variety of public and private officials on related issues; may serve as the City's representative to other governmental agencies. Monitor and evaluate efficiency and effectiveness of service delivery methods and procedures; determine organizational needs and functional changes accordingly; identify opportunities for improvement and review with the Director of Public Works and Utilities. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, goals, and budgets. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Respond to and resolve difficult and sensitive citizen inquires and complaints; reviews claims against the City; review, investigate, and settle disputes between developers and the City. Perform related duties as assigned. Skills/Abilities: Organize and direct activities associated with the design and implementation of departmental projects. Recommend the appointment of personnel and direct, train, and evaluate assigned staff. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Public Works & Utilities Director Page 3 of 4 Delegate and provide day-to-day administrative direction to management and professional staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret, explain, and apply federal, state, local, City, and department policies, procedures, laws, rules, and regulations. Oversee and administer departmental budget. Ensure departmental compliance with regulatory requirements. Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Write effective reports and explain complex engineering projects and ideas in a manner that is understandable to those with little or no engineering background. Apply advanced mathematical concepts and knowledge of engineering principles and techniques to solutions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Respond to inquiries or complaints from customers, outside agencies, or members of the business community. Effectively present information to senior management, public groups, and the City Council. Prepare and present clear and concise administrative and technical reports and other written materials. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: Employee is regularly required to sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means. Qualifications Knowledge of: Administrative principles and methods, including development of goals and objectives, program and budget development and implementation, and work organization and delegation. Principles and practices of civil engineering and administration. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Assistant Public Works & Utilities Director Page 4 of 4 Methods and techniques used for planning and engineering studies, and the design and construction of municipal facilities and infrastructure. Current developments and information on facilities and infrastructure management practices, including principles and practices of sound financial management. Maintenance and operation of City infrastructure, facilities, and equipment. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines; principles of grant funding application and administration. Principles and practices of policy development and implementation. Principles and practices of organization and management practices as applied to analysis and evaluation of programs, policies, and operational needs. Budgeting procedures and techniques. Practices and procedures of local government, regulatory agencies, and grant agencies. Principles and practices of leadership, motivation, team building, and conflict resolution. Principles and practices of supervision, training, and personnel management. Principles and practices of financial planning and forecasting, utility rate development, and asset management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in civil engineering or a related field. A Master’s degree with major course work in engineering, public administration, or a related field is desirable. Experience: Five years of increasingly responsible professional civil engineering project management experience, including three years of administrative and supervisory experience. Certifications/Licenses: Possession of a valid California Class C driver’s license. Registration as a Professional Civil Engineer in the State of California. Established: 03/90 Resolution #: 90-147 N.C.S./ 2006-095 N.C.S./ 2014-173 N.C.S./ 2018-047 N.C.S. Revised: 06/05/06; 11/17/2014; 04/2/2018; Formerly: Deputy Director of Public Works & Utilities Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04ASCE Associate Civil Engineer Summary Perform complex and responsible engineering work in the areas of municipal civil engineering; perform design, plan review, inspection, subdivision, and related work. Class Characteristics Direction is provided by a higher level manager; responsibilities may include direct or indirect supervision of lower level professional, technical, and/or clerical staff. This class assists professional technical staff in the various areas of civil engineering and may act as project leader for major projects. It is distinguished from Traffic Engineer by its responsibility for generalized civil engineering functions. This class is further distinguished from Senior Civil Engineer, which performs the most complex engineering duties, and acts for the Assistant Director of Public Works & Utilities on a relief basis. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Coordinate civil engineering contract design and/or construction activities. Prepare or direct the preparation of plans, specifications, and estimates pertaining to construction, maintenance, and operation of municipal facilities and equipment. Investigate and make recommendations on civil engineering problems; provide technical support in the updating of civil engineering elements of various city projects. Review plans, designs, specifications, and maps for various subdivision and land development projects. Provide advice and technical assistance to City management and staff, commissions, committees, and the public on civil engineering matters; confer with a variety of public and private officials on related issues and may serve as the City's representative to other governmental agencies. Research and recommend general civil administration policies and procedures; review policies and operating procedures for conformance to established standards; ensure the City's compliance with various ordinances, codes, and applicable laws; review operational conditions in the field. Review, plan, and respond to requests from the public regarding capital improvement and related municipal engineering issues; prepare necessary correspondence. Review civil engineering elements of environmental impact reports for compliance with City policies, rules, and regulations. Conduct studies and prepare reports on civil engineering issues. Sign plans and drawings as the responsible project manager. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Associate Civil Engineer Page 2 of 3 Research and make recommendations regarding new construction materials and/or techniques. Utilize computer applications related to the work. Perform technical analysis and design, project management, and construction administration; serve as project manager during construction projects related to municipal facilities and equipment; coordinate with contractors and other outside agencies and consultants; manage technical programs. Perform related duties as assigned. Skills/Abilities: Apply engineering principles and techniques to the solution of civil engineering problems. Present information to commissions, City Council, senior management, public groups, and other governmental agencies. Prepare clear, concise, and accurate reports, records, and correspondence. Research and evaluate potential funding sources. Analyze complex data, evaluate alternatives, and reach sound, logical conclusions. Direct and review the work of others on a project or day-to-day basis. Exercise sound, independent judgment within established procedure guidelines. Represent the City effectively in meetings with others. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to sit for extended periods to read, write reports and talk or listen. The employee is occasionally required to conduct field investigations and operate standard office machines, (i.e. blueprint, photocopiers and computer terminals) and talk or listen. The employee must occasionally lift and/or move up to 50 fifty pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles, practices, and methods of civil engineering in a municipal setting. Methods and techniques of field data collection, tabulation, and analysis. Principles and practices of contract administration, project management and evaluation, and grant funding application and administration. Principles and practices of construction. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Associate Civil Engineer Page 3 of 3 Basic supervisory principles and practices. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and those relating to civil engineering analysis and engineering mathematics. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in civil engineering or a related field. Experience: Two years of professional civil engineering experience. Experience in a municipal or public setting is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Registration as a Professional Civil Engineer in the State of California with good standing is required. Established: 06/06/02 Resolution #: 2002-0/2 N.C.S. Revised: 06/30/06; Department: Various FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04BSAN (Prior Job Class: 04ITPA) Business Systems Analyst Summary Perform journey level structured systems analysis, design applications programming and implementation; install, configure, and troubleshoot networked applications; coordinate, design, and maintain the City's Inter- and Intranet web sites; support other Information Technology staff in performance of network operations. Class Characteristics Direction is provided by a higher level manager; responsibilities may include the direct or indirect supervision of support staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, design, implement, and maintain simple and complex interdepartmental applications and information systems. Meet with department representatives to determine information management needs in order to develop computer system requirements. Evaluate users’ requests for new or modified computer programs to determine feasibility, costs and times required, compatibility with current system, and computer capabilities, and perform or oversee any enhancements or modifications. Consult with users to identify current operating procedures and clarify solution objectives. Facilitate research of available solutions and assist with the planning and procurement of technology related programs and services; participate in the development of Requests for Proposals; assist with the selection and oversight of consultants and vendors; implement solution in collaboration with the department. Develop technical specification documents including data mapping, field, and file requirements; identify and coordinate resolution of issues and required modifications on proposed solutions; design documentation and workflow of new and existing system specifications for integration; coordinate requirement, priorities, and work between vendors. Serve as project manager for modifications, interface programs, new systems, databases, and annual updates; develop project plans, timelines, and test scripts; prepare test data and lead testing efforts; evaluate test results and approve code changes for release into a production environment. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Business Systems Analyst Page 2 of 4 Assist with the development, preparation, and evaluation of Requests for Proposals and contracts associated with computerized system acquisitions; gather needs requirements and technical and vendor information; coordinate the review and approval of Requests for Proposals; assist with the evaluation of proposals and selection of vendor; assist with the preparation and approval of contracts; monitor contract compliance and maintenance agreements, as assigned. Perform file extracts and data conversion for software; write and edit programs for accessing, linking, and populating databases; verify database integrity. Analyze and evaluate vendor supplied software products in accordance with City requirements and specifications; recommend new or replacement products as appropriate; assist in or coordinate the acquisition, installation, and application of vendor products; assist in the evaluation and monitoring of software support contracts. Develop custom, City-specific modifications for reporting, querying, and updating City databases. Resolve daily operational and technical problems with City computers systems; identify system problems and develop and implement appropriate solutions. Schedule and perform regular maintenance functions on databases and software to assure maximum performance and reliability. Implement, evaluate, monitor, and maintain appropriate application security procedures in order to protect the integrity and confidentiality of City systems. Plan, test, and implement database backup programs to ensure system recovery from serious failures. Work closely with both technically proficient and non-proficient users to identify and provide for their computing needs; provide training on customized set-ups. Perform database maintenance duties, including backup, restore, and schema changes, develop queries and reports, and recover from error conditions. Formulate strategies and plans for enhancing and maintaining the City's Inter- and Intranet web sites; confer with departments to identify information that should be on sites; create enhancements, modifications, and updates to the web sites by reviewing existing pages and working with content owners to maintain integrity of web site content; manage links and cross-promotions with other sites; develop, research, layout, and write and edit new sections and features of the web sites to keep the presentation fresh. Confer with members of the community who are experiencing problems accessing the City's web site; troubleshoot to fix problems or recommend other solutions; check reported bugs and problems and take appropriate corrective action. Program and upload web pages by using web design software; determine appropriate compression techniques, resolutions, sizes, and color to ensure that images are delivered to the viewer at sufficiently high speed and quality. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Business Systems Analyst Page 3 of 4 Maintain cross-platform and cross-browser compatibility by testing pages in different browsers to maximize customer use. Develop manuals, procedures, and instructions to provide reference for backup staff and to ensure that standards are maintained. Serve as primary contact between internal customers and business system vendors. Perform related duties as assigned. Skills/Abilities: Intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information. Observe and problem solves operational and technical policy and procedure issues; interpret and explain technical concepts to less knowledgeable individuals. Identify and conceptualize user information needs; evaluate existing system software/hardware capabilities relative to those needs; and implement changes/adjustments or make recommendations as appropriate. Assist in establishing standards for personal computer system resources; analyze and evaluate software and hardware products and upgrades; install, monitor, modify, and maintain system hardware and software; prepare complex computer programs for business applications. Produce queries, reports, entry/update screens and web pages from within a variety of programming environments. Develop and maintain the City’s website. Assist in and support device management; installation, upgrade, replacement, configuration, troubleshooting, and repair of network routers, switches, and network servers. Train employees in the use of customized set-ups. Effectively handle multiple assignments. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit at a desk for long periods of time; intermittently stand, bend, squat, climb, kneel, and twist while working on computer equipment, peripherals, and other ancillary equipment; climb ladders; climb under desks; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use various hand tools and testing equipment in repair, adjustment, or problem DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Business Systems Analyst Page 4 of 4 identification of computers and related equipment; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 50 pounds or less. The employee frequently (daily) works with use of vehicle. The employee is occasionally exposed to fumes or airborne particles. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Principles and methods of systems analysis and their application in a municipal government setting. Database theory and design. Project management best practices. Use and limitations of service requirements for client-server and web-based information systems. Operating systems and software packages including Windows. Application development environments – SQL, web programming techniques and practices. Common application programming languages. Assist in PC based desktop and network server hardware, configuration, maintenance, upgrade, troubleshooting, and repair. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in information systems, information technology, computer science, or a related field, OR thirty semester units in industry-specific course work or manufacturer (Cisco, Microsoft) certification. Experience: Two years of progressively responsible, journey level experience in a computer environment similar to that used by the City, including networked computers and database applications (such as SQL Server) systems, web-based and email-based applications, personal computers, and network systems. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 06/19/06 Resolution #: 2006-112 N.C.S. Revised: Department: Various FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09CHBO Chief Building Official Summary Plan, schedule, and coordinate the activities and projects of the City's building inspection division; provide expert professional assistance to City departments in areas of responsibility; provide highly complex staff assistance to the City Manager. Class Characteristics Administrative direction is provided by the Community Development Director and/or City Manager; responsibilities include the direct and indirect supervision of professional, technical, and/or support staff. This class has division level responsibility for the administration and direction of the City building inspection, building code enforcement, plan checking, and permit application processing functions. The incumbent is responsible for assisting in the formulation of policy, developing goals and objectives, supervising staff, administering the division's budget, and directing day-to-day operations. This class is distinguished from the City Manager in that the latter has overall management responsibility for the Community Development Department, including Housing and Building Inspection divisions. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, assign, review, direct, and evaluate the work of assigned staff; plan for and provide staff training and professional development; make recommendations for appointments, promotions, and disciplinary actions; set work priorities, coordinate and schedule assignments, and establish goals and objectives. Assist in the preparation and administration of the division's budget; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; analyze costs savings and recommend efficiency improvements. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the division. Advise the City Manager on aspects of building and related code interpretations. Direct and administer activities and programs for compliance with federal, state, and municipal codes and regulations governing building construction, rehabilitation, alteration, use, and occupancy. Supervise the issuance of building permits and the collection of fees. Recommend new or revised regulations to achieve uniformity of code applications; analyze, review, and prepare code amendments or clearances; furnish updated interpretations of codes and regulations to other City staff; assist in the preparation of City ordinances. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Chief Building Official Page 2 of 3 Administer and enforce the City's building inspection compliance programs; investigate or direct the investigation of complaints and hazardous conditions. Perform plan check review for residential and non-residential buildings; review structural and site plans. Keep informed of current regulations, changes in code and legislation, new building materials, and construction methods. Provide advice and technical assistance to City management and staff, developers, commissions or boards, committees, and the public, either directly or through professional staff; act as staff liaison for the Building Board of Appeals. Work closely with City staff to solve a broad range of service, delivery, community, and administrative problems. Prepare and present various administrative and analytical reports, staff reports, and other necessary documents and correspondence. Select and oversee the work of consultants. Perform related duties as assigned. Skills/Abilities: Plan, organize, assign, review, and evaluate the work of professional and administrative support staff. Recommend the appointment of personnel and direct, train, evaluate, and provide professional development for assigned staff. Prepare, administer, and monitor a division budget. Make persuasive oral presentations of ideas and recommendations. Interpret, explain, and apply federal, state, local, City, and department policies, procedures, laws, rules, and regulations. Provide technical assistance to boards and commissions, developers, City staff, and the public. Prepare detailed written material, including staff and administrative reports, analyses of code enforcement policies, proposed code amendments, and changes to established programs and policies. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Chief Building Official Page 3 of 3 abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Administrative principles and methods, including development of goals and objectives, program and budget development and implementation, and work organization and delegation. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines governing housing and building construction, rehabilitation, alteration, use, and occupancy. Problems, trends, and approaches used in municipal code inspection and enforcement programs. Local government organization and service delivery related to building inspection and code enforcement. Building practices and materials in the structural, plumbing, mechanical, and electrical construction fields. Principles and practices of leadership, motivation, team building, and conflict resolution. Principles and practices of supervision, training, and personnel management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: Equivalent to an Associate’s degree with major course work in pre-engineering, construction technology, or a related field. Experience: Two years of lead or supervisory experience in building and related inspections, plan checking, or code enforcement. Additional technical level experience in building inspection and building code enforcement may be substituted for the experience on a year-for-year basis. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of applicable I.C.C. certifications. Established: 03/90 Resolution #: Revised: 06/30/06; Department: Community Development FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09CENG City Engineer Summary Plan, organize, coordinate, and direct activities and permit approvals related to the Development Engineering Division within the Public Works and Utilities Department, including the review of development applications for consistency with City, state, federal, and industry standards and specifications; oversee the traffic and street lights unit; manage complex engineering programs and projects; coordinate Development Engineering and Street activities with other divisions and departments; serve as the City’s Floodplain Administrator; represent the Division to other City departments, City Council, City commissions and committees, outside agencies, and developers; provide highly complex staff assistance to the Assistant Director or Director of Public Works and Utilities; coordinate and support standing committee(s) appointed by the Council. Class Characteristics Administrative direction is provided by the Assistant Director or Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of professional, technical, and/or support staff. This position is distinguished from the Senior Civil Engineer by its management responsibilities for division operations, staff, and activities. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Develop and implement divisional goals, objectives, policies, and procedures; participate in long and short-term planning for department objectives. Plan, organize, and direct Development Engineering Division activities, including the review of development projects for compliance with City, local, state, and federal regulations and standards; oversee the traffic and street lights unit. Prepare the Development Engineering Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; analyze costs savings and recommend efficiency improvements; administer approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Establish schedules and methods for the review of development projects; participate in or oversee engineering studies, including traffic engineering, General Plan, CIP, bicycle and pedestrian plans, specific plans, and environmental impact reports. Review and approve for consistency with City standards and plans, technical reports including traffic impact analysis, hydrology and hydraulic studies, storm water quality mitigation plans and DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A City Engineer Page 4 of 4 storm water pollution prevention plans, geotechnical studies, sewer capacity studies, and water flows and pressure for domestic and fire flow purposes. Serve as City Engineer, recording final maps, parcel maps, lot line adjustments, mergers, and certificates of correction; review and approve tentative parcel map applications. Serve as City’s Floodplain Administrator, enforcing and interpreting the City’s Floodplain ordinance and General Plan policies and programs; review and approve map revisions; maintain and update the City’s Flood Insurance Rate Maps. Serve as City’s Americans with Disabilities Administration (ADA) Coordinator; implement the City’s infrastructure accessibility program and enforce accessibility requirements for new development in the right of way. Manage professional and technical contracts; direct the preparation of complex engineering and environmental studies. Confer with and make presentations to various boards and commissions, committees, governmental agencies, and public and private organizations. Attend conferences, meetings, and seminars to keep informed of new developments; confer with a variety of public and private officials on related issues; may serve as the City's representative to other governmental agencies. Evaluate and determine organizational needs and functional changes in order to improve efficiency and effectiveness of the department; organize project staff according to project requirements. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, quality goals, and budgets. Serve as the City’s American with Disabilities Act (ADA) Administrator. May serve in the absence of the Assistant Director. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Perform related duties as assigned. Skills/Abilities: Plan, organize, and direct activities associated with development and traffic engineering projects. Analyze technical and administrative problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret, explain, and apply federal, state, local, City, and department policies, procedures, laws, rules, and regulations. Prepare, administer, and monitor a division budget. Ensure division compliance with regulatory requirements. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A City Engineer Page 4 of 4 Manage the more complex development projects and effectively identify, negotiate, and resolve issues with developers. Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Write effective reports and explain complex engineering projects and ideas in a manner that is understandable to those with little or no engineering background. Perform detailed analysis of designs, specifications, and plans. Apply engineering principles and techniques to the solution of complex civil engineering problems, including land development. Prepare and present clear, concise, and accurate technical and administrative reports and correspondence. Apply advanced mathematical concepts and knowledge of engineering principles and techniques to solutions. Effectively learn and apply Flood Plain and Americans with Disabilities program requirements. Respond to inquiries or complaints from customers, outside agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Coordinate and collaborate with multiple departments for successful resolution of complex development and public work issues. Recommend the appointment of personnel and direct, train, evaluate, and provide professional development for assigned staff. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and must operate an automobile to attend various meetings and workshops. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Administrative principles and methods, including development of goals and objectives, program and budget development and implementation, and work organization and delegation. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A City Engineer Page 4 of 4 Principles and practices of civil and traffic engineering. Methods and techniques used for planning and engineering studies and the implementation of development projects. Principles and practices of contract administration and project management and evaluation. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines. Construction materials, methods, and equipment. Principles and practices of leadership, motivation, team building, and conflict resolution. Principles and practices of organizational analysis and management. Practices and procedures of local government, regulatory agencies, and grant agencies. Principles and practices of supervision, training, and personnel management. Principles and practices of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases, including engineering applications. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in civil engineering or a related field. Experience: Five years of increasingly responsible professional civil engineering project management experience, including two years of supervisory experience. Certifications/Licenses: Possession of a valid California Class C driver’s license. Registration as a Professional Civil Engineer in the State of California. Established: 03/90 Resolution #: 90-147 N.C.S./ 2002-180 N.C.S./ 2014-173 N.C.S. Revised: 11/25/02; 11/17/2014; Reformatted: 06/30/06 Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04CMEL Community Engagement Liaison Summary Develop, implement, and coordinate community outreach programs related to community engagement, public education, media relations, and volunteer activities for the Police Department; plan and coordinate community relations activities with organizations, community groups, schools, and other interested parties; oversee and coordinate the Police Department’s volunteer program. Class Characteristics Direction is provided by a Police Sergeant or designee; responsibilities may include the indirect supervision of support staff. This is a single class in the Community Engagement classification series. The incumbent independently performs the full range of journey level duties associated with developing, implementing, and coordinating community outreach and educational programs to support and enhance community engagement. This class is responsible for overseeing volunteer projects, representing the Police Department as the primary media representative, and managing the department’s presence across various social media platforms. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Develop, implement, and coordinate a variety of projects and programs to increase community engagement and education. Participate in determining community training and education needs and develop and implement training programs and workshops to meet identified needs. Oversee and conduct educational programs for schools, fairs, and other community locations; organize and implement trainings and community information programs to facilitate collaboration, discuss key community issues, and build bridges between community members and department initiatives. Conduct and coordinate workshops for community leaders, City staff, local organizations, and community members to exchange ideas and gather and analyze data to enhance trust and transparency between the department and community. Prepare press releases, pamphlets, brochures, fliers, social media and web content, and other material to communicate public education information, program services, raise awareness, and provide information about activities and events related to various programs and/or projects within the Police Department; make presentations before various groups. Develop and use interactive and innovative technologies to inform and engage the community; utilize various communication and outreach strategies to reach diverse populations. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Community Engagement Liaison Page 2 of 4 Create, monitor, and maintain departmental website content, social media, and traditional media activity pertaining to the department, including but not limited to, Nextdoor, Nixle, Everbridge, Instagram, Twitter, Facebook, Facebook Live, Periscope, and Snapchat. Serve as the primary contact in dealing with media and community groups; practice positive community relations, build support, and advocacy by developing and managing relationships with community members and the media. Oversee and coordinate the Police Department’s volunteer program; coordinate volunteers performing a range of duties. Recruit new volunteers; coordinate and conduct the recruiting and selection process; make hiring recommendations; coordinate provision of uniforms and equipment for new volunteers. Set up and maintain files on volunteers; assign volunteer staff to appropriate areas; coordinate program activities with divisions, departments, and agencies; staff various events. Coordinate and provide training to new and existing volunteer staff; identify training needs and create training documents; facilitate training. Identify and recommend assignments for volunteers to enhance community engagement and other services; create and maintain volunteer staffing schedules and track volunteer time. Maintain records and prepare basic statistical information; prepare related reports. Recommend and assist in the implementation of goals and objectives for the volunteer program; document processes, procedures, and resources; implement policies and procedures. Respond to questions and provide information and assistance to the public and media, in person and/or by email, telephone, and social media. Research and implement best practices and performance measures related to community engagement programs; monitor and evaluate performance of various programs and implement change to stay current with issues and priorities of the community. Conduct regular community feedback surveys regarding services provided by the Police Department. Perform related duties as assigned. Skills/Abilities: Implement and coordinate an effective community engagement, public education, and media relations program, including a volunteer program for the Police Department. Plan and organize the work of volunteers assigned to various functions in the Police Department. Analyze program and project effectiveness, define issues, evaluate alternatives, and make recommendations for change. Communicate public education information, program services, and the department’s mission; raise public awareness and provide information about activities or events in an understandable format. Interpret, explain, and apply federal, state, local, City, and department policies, procedures, laws, rules, and regulations. Prepare clear and concise reports. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Community Engagement Liaison Page 3 of 4 Speak and present publicly before a variety of diverse groups in an effective and understandable manner; demonstrate an awareness and appreciation of the cultural diversity of the community. Work cooperatively with the public, media, community groups, and other outside organizations. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, media, City staff, or other organizations on matters in area of responsibility. Maintain confidentiality of information. Operate modern smart phone technologies, social media, and traditional media platforms utilized by law enforcement for community engagement and to promote positive public image. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands and fingers to handle, feel, or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; stand and walk; bend and squat to perform file searches; perform simple grasping and fine manipulation; operate an automobile to attend various meetings and activities. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Principles and techniques to develop, implement, coordinate, and evaluate programs and activities related to community engagement, public education, and media relations. Social marketing and media advocacy strategies and principles. Principles and procedures of recordkeeping. Principles of data collection, report preparation, and presentation. Principles of smart phone technologies, social media, and traditional media platforms. Pertinent federal, state, and local laws, codes, ordinances, regulations, and guidelines. Safety practices pertaining to the work of volunteers. Principles and practices of effective customer service and community interface. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Community Engagement Liaison Page 4 of 4 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in public relations, communications, criminal justice, business administration, public administration, or a related field. Experience: Two years of increasingly responsible relatable work experience, including experience involving public relations and/or communications work which included program development/coordination and the dissemination of information to the public. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 02/04/2019 Resolution #: 2019-021 N.C.S. Revised: Department: Police FLSA Status: Non-Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09DDES Deputy Director of Environmental Services Summary Plan, organize, direct, manage and coordinate activities of the Environmental Services Division within the Public Works and Utilities Department including permit compliance, operation of wastewater treatment and sewer pumping facilities, recycled water delivery, water quality control laboratory, stormwater management, and water conservation; coordinate Environmental Services activities with other divisions and departments; manage and oversee facilities master planning; and provide highly complex staff assistance to the Director of Public Works and Utilities. Class Characteristics General direction is provided by the Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of management, supervisory, professional, technical and support services positions. This position is distinguished from the Environmental Services Manager in that it may serve in the absence of the Director of Public Works and Utilities. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assume management responsibility for the services and activities of the Environmental Services Division including planning, organizing, managing and directing permit compliance, operation of wastewater treatment facilities, sewer pump stations and recycled water system, water quality control laboratory, industrial wastewater discharge, stormwater system, and water conservation. Manage, develop and implement divisional goals, objectives, policies and procedures. Direct, oversee and manage the development of the Environmental Services Division work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods, and procedures. Prepare and oversee the Environmental Services Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Provide oversight and direction related to National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit compliance for stormwater discharge; develop and implement plans for the implementation of stormwater utility and other dedicated funding sources. Review water usage reports and track progress of water conservation program; direct and oversee the modification of program to meet regulatory requirement. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Environmental Services Page 2 of 4 Prepare, oversee, manage and administer relevant service contracts; identify and resolve issues with contractor compliance and performance. Provide land and permit management support to management and supervisory staff including obtaining environmental clearance for use of dredge spoils area. Oversee master plan updates for wastewater facilities, recycled water, stormwater utility district, rate reviews, ordinance changes, and program improvements. Review and analyze State and Federal legislation, statutes and regulations pertaining to wastewater, stormwater, recycled water, groundwater, and water conservation. Review wastewater capacity/impact fee calculations. Assist in the development of the Capital Improvement Project (CIP) budget for wastewater and recycled water. Research, identify, and apply for funding for wastewater and recycled water projects. Oversee City’s involvement in groundwater management activities. Prepare a variety of reports, forms, correspondence and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Oversee and coordinate with outside agencies related to the operation of the City’s wastewater treatment plant, permit compliance, and water conservation. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, quality goals and budgets. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Perform related duties as assigned. Skills/Abilities: Oversee, organize and direct activities associated with permit compliance, water quality, wastewater treatment, recycled water, water conservation, and stormwater. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules and regulations. Prepare, oversee and administer division budget. Principles of financial planning and rate making. Ensure division compliance with operational and mandated regulatory requirements. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Environmental Services Page 3 of 4 Manage, oversee, and effectively resolve issues associated with complex environmental permitting programs, process improvements and water supply issues. Manage complex projects, master plan updates, energy audits and program improvements utilizing available resources effectively. Read and interpret financial reports in the monitoring of expenses, revenues and budget. Interpret and understand construction plans and basic engineering principles as they related to areas of operation. Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Operate a variety of office equipment including computers and associated word processing and spreadsheet applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Operational characteristics, services and activities of a comprehensive environmental services program. Principles and practices associated with the management and administration of environmental programs including permit compliance, water quality, wastewater treatment, recycled water, solid waste management, stormwater management, and water conservation. Principles of complex and programmatic work prioritization. Principles, practices, and scientific theory associated with wastewater collection and treatment, permitting, industrial waste discharge, water recycling, stormwater management and solid waste collection and recycling. Advanced principles and practices of program/project management and contract administration. Working knowledge of laboratory and field sampling procedures. Principles and practices of leadership, motivation, team building and conflict resolution. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Environmental Services Page 4 of 4 Pertinent Federal, State, and Local rules, regulations and laws. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, asset management, data management, customer request and work order systems. Principles and practices of organizational analysis and management. Various systems including Computerized Maintenance Management Systems (CMMS) and Geographical Information Systems (GIS). Budgeting procedures and techniques. Occupational health and safety standard practices. Methods and techniques of analyzing and interpreting data and statistics. Practices and procedures of local government, regulatory agencies, and grant agencies. Principles and practices of supervision, training and personnel management. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in environmental sciences, business administration, chemistry, biology, engineering, or a related field. A Master’s degree and/or Master of Business Administration (MBA) are desirable. Experience: Five years of increasingly responsible experience involving environmental services operations including regulatory compliance and program/project management; three years of experience must include program/project management and supervisory experience. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of Registration as a Professional Engineer within the State of California or other State and/or Wastewater Treatment Operator’s certificate and/or Certified Professional in Municipal Stormwater Management is desirable. Established: 08/05/2019 Resolution #: 2019-137 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09DDOP Deputy Director of Operations Summary Plan, organize, direct, manage, and coordinate the activities of the Operations Division within the Public Works and Utilities Department including the operation, repair, and maintenance of water distribution, wastewater collections, storm drains, streets, sidewalks, signs and striping, and fleet maintenance; coordinate Operations activities with other divisions and departments; participate in the planning, development and implementation of public works infrastructure systems that meet the needs of the community; ensure compliance with regulatory agency standards and operational and maintenance requirements; and provide highly complex staff assistance to the Director of Public Works and Utilities. Class Characteristics General direction is provided by the Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of management, supervisory, technical and support services positions. This position is distinguished from the Operations Manager in that it may serve in the absence of the Director of Public Works and Utilities. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assume management responsibility for the services and activities of the Operations Division including planning, organizing, managing and directing operations, maintenance and repair activities involving water distribution and storage systems, sewer collection, stormwater conveyance, streets and sidewalks, signs and striping, and fleet equipment maintenance. Manage, develop and implement divisional goals, objectives, policies, and procedures. Direct, oversee and manage the development of the Operations Division work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods, and procedures. Prepare and oversee the Operations Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Develop, manage, and implement plans for public works and utilities improvements and modifications; serve as project director ensuring the needs of the City are met and project conforms to City standards, expectations, timeline, and budget. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Operations Page 5 of 5 Oversee the maintenance and utilization of an asset management, flood monitoring, customer service request, and work order systems to ensure the efficient and effective completion of tasks associated with the maintenance of public works infrastructure; accurately track costs and asset condition data. Develop and implement a safety and emergency response program for field operations and the department; monitor program effectiveness and make adjustments as required. Interpret and provide direction on new regulatory requirements and their impact on operations; ensure that any required operational changes are communicated to technical staff and higher-level management. Prepare a variety of reports, forms, correspondence and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Prepare specifications and make recommendations for new equipment and supplies; recommend the purchase of new equipment and supplies as necessary; prepare and manage contracts. Oversee and coordinate with outside agencies related to the installation, repair, maintenance and operation of public works infrastructure, including land and permit management support of levees and creek maintenance and compliance programs; review and resolve operational issues. Oversee utility billing, meter reading, and backflow prevention systems; manage rate reviews and updates by assisting with utility rate studies and capacity fee studies. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, quality goals and budgets. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees, including regional water and wastewater collections agencies, committees, and organizations; provide technical assistance as necessary. Lead updates, audits, and preparation of the City’s Urban Water Management Plan, Sewer System Management Plans, and other water supply and wastewater collection technical efforts. Oversee the City’s involvement in ground water management activities. Perform related duties as assigned. Skills/Abilities: Oversee, organize and direct activities associated with the operation, maintenance, installation and repair of public works infrastructure. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules and regulations. Prepare, oversee and administer division budget including related elements of capital improvement plan budget. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Operations Page 5 of 5 Ensure division compliance with operational and mandated regulatory requirements. Interpret and understand construction plans and basic engineering principles as they relate to areas of operations. Interpret, prepare, amend and manage contracts related to areas of operation. Manage a variety of projects related to the operations, maintenance, installation and repair of public works infrastructure. Read and interpret financial reports in the monitoring of expenses, revenue and budget. Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance visio n, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Operational characteristics, services and activities of comprehensive municipal utilities (i.e., water distribution and wastewater collection), stormdrains, streets, sidewalks, signs and striping, and fleet programs. Principles and practices associated with the maintenance and operations of water distribution and storage, wastewater collection, stormwater conveyance, street pavement, signs and striping, and Public Works fleet equipment. Principles and practices of water distribution and water quality including sources of supply, water quality methods, and disinfecting techniques. Advanced principles and practices of project management and contract administration. Thorough knowledge of principles, practices, and methods of civil engineering in a municipal setting. Capital improvements cost estimation and contract administration and construction management. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Operations Page 5 of 5 General principles and practices of asset management. General principles and practices of water/wastewater engineering. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent federal, state, and local rules, regulations and laws. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Methods and techniques of developing and implementing a comprehensive emergency response program. Occupational health and safety standard practices. Methods and techniques of analyzing and interpreting data and statistics. Principles and practices of supervision, training and personnel management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, asset management, data management, customer request, and work order systems. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in engineering, construction management, environmental sciences, public administration, business administration, or a related field. A Master’s degree is highly desirable. Experience: Five years of increasingly responsible experience involving the operation, maintenance, installation, and repair of a variety of public works infrastructure including three years of project management and supervisory experience. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a California Department of Health Services Grade 5 Water Distribution Operator’s Certificate may be required. Registration as a Professional Engineer within the State of California or other State is desirable. Established: 08/05/2019 Resolution #: 2019-137 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09DDPR Deputy Director of Parks and Recreation Summary Plan, organize, direct, manage and coordinate activities of the Parks and Recreation Division, including a variety of recreational programs and activities, operation of City pools, and parks and facilities maintenance services and activities; coordinate Parks and Recreation activities with other divisions and departments; and provide highly complex staff assistance to higher level management staff within the City Manager’s Office. Class Characteristics General direction is provided by a higher-level manager in the City Manager’s Office; responsibilities include the direct and indirect supervision of management, supervisory, professional, technical and support services positions. This position is distinguished from the Parks and Facilities Maintenance Manager and Recreation Supervisor by its management responsibilities for parks and recreation division operations, staff and activities, whereas the latter are responsible for managing and/or supervising the operations of a section or group within the division. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assume management responsibility for the services and activities of the Parks and Recreation Division including planning, organizing, managing, and directing a variety of recreational programs and activities, overseeing the operation of City pools, and overseeing parks and facilities maintenance services and activities. Manage, develop and implement divisional goals, objectives, policies, and procedures. Direct, oversee and manage the development of the Parks and Recreation Division work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods, and procedures. Prepare and oversee the Parks and Recreation Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Oversee the marketing of recreation programs and activities; manage and participate in the design, preparation, and distribution of recreation publicity including activity guides, press releases, brochures, pamphlets, flyers, and printed schedules; represent the department to the news media. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Parks and Recreation Page 2 of 4 Prepare long-range plans to meet community needs based on studies of local conditions and projects of the future composition of the community; recommend additional, altered or expanded recreation facilities. Manage the operations and maintenance of parks, playground areas, park facilities, and assigned landscaped medians, parkways, and other miscellaneous landscapes, recreational facilities and City buildings. Inspect and evaluate the adequacy of existing parks, grounds maintenance activities, and recreation services program components; oversee construction projects for facilities modifications and/or construction. Oversee the selection and management of outside contractors and consultants to ensure compliance with City standards; research and resolve contractor performance issues. Prepare a variety of reports, forms, correspondence and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, quality goals and budgets. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Act as City Liaison to the Recreation, Music, and Parks Commission; produce the meeting agenda and work closely with Chair and other Commission members to establish park priorities and produce positive outcomes. Perform related duties as assigned. Skills/Abilities: Oversee, organize and direct activities associated with parks and recreation programs. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules and regulations. Prepare, oversee and administer division budget including related elements of capital improvement plan budget. Ensure division compliance with operational requirements. Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Read and interpret financial reports in the monitoring of expenses, revenues and budget. Interpret and understand construction plans and basic engineering principles as they related to areas of operation. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Parks and Recreation Page 3 of 4 Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Operational characteristics, services and activities of a comprehensive parks and recreation program. Principles and practices of park and landscape maintenance, cultivation and horticulture. Principles and practices of facilities maintenance management. Public recreation trends and community needs and resources. Theories, principles, methods, and equipment used in recreation operations and maintenance. Rules, regulations, and ordinances pertaining to recreation programs and facilities, including safety, fitness, aquatic, and related specialty practices. Principles and practices of contract administration. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, State and Federal rules, regulations and laws. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Occupational health and safety standard practices. Methods and techniques of analyzing and interpreting data and statistics. Practices and procedures of local government, regulatory agencies, and grant agencies. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Deputy Director of Parks and Recreation Page 4 of 4 Principles and practices of supervision, training and personnel management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, asset management, data management, customer request, and work order systems. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major work in public administration, business administration, parks and recreation administration, or a related field. A Master’s degree and/or MBA are desirable. Experience: Five years of increasingly responsible experience involving recreation, leisure, and/or parks maintenance activities; three years of experience must include supervisory and/or management experience. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 08/05/2019 Resolution #: 2019-137 N.C.S. Revised: Department: City Manager FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09EDRM Economic Development / Redevelopment Manager Summary Plan, organize, manage, and direct the City’s economic development and redevelopment activities, functions, programs, and projects. Class Characteristics Administrative direction is provided by the Director of Economic Development and Open Government; responsibilities include the direct and indirect supervision of technical and/or support staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assist in the planning, development, implementation, and evaluation of economic development and redevelopment policies, procedures, goals, objectives, strategies, programs, and projects. Develop and evaluate economic and redevelopment strategies that conform to short and long-range city programs, goals, and objectives. Plan, organize, and conduct program activities, including initial planning, feasibility determinations, community involvement strategies, and implementation within established timetables and program review and evaluation. Implement the City’s economic development strategy, including business retention and expansion, new business attraction, and business ombudsman/advocacy. Coordinate economic development and redevelopment activities with other departments and outside agencies. Act as the City’s liaison and point of contact with the community, government agencies, and businesses. Coordinate with existing local and regional partners to develop and implement a tourism and marketing program. Plan and implement strategies and programs to encourage business growth, development, and investment while improving the quality and mix of uses throughout the City, particularly within downtown Petaluma, at opportunity sites, and along major arterial corridors. Provide highly responsible and complex administrative support to the Director of Economic Development and Open Government and City Manager. Administer economic development and redevelopment programs; coordinate major redevelopment projects and programs to implement priorities. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Economic Development / Redevelopment Manager Page 2 of 4 Act as liaison among developers, city, state, and federal agencies, and financial institutions to develop financing techniques for redevelopment projects. Determine if proposed redevelopment projects meet program requirements and draft and implement agreements to secure and provide financing. Coordinate and negotiate planning, construction, contract requirements, and funding of redevelopment projects with other City departments, other governmental agencies, and private financing sources. Negotiate with developers, land use attorneys, and financiers to facilitate and expedite economic development projects and real property land use, including coordination of complex real estate and land development agreements. Conduct research, gather, and analyze data regarding demographics, market and economic trends, vacant land, opportunities, issues, barriers, and needs; monitor and forecast fiscal and economic activities, and related legislation. Compile and maintain website information containing inventory of economic indicators/data on the City such as population growth, income levels, labor rates, taxes, transportation, vacant land database, and other information relating to factors of business location. Prepare and monitor operating budgets, project, and program budgets, and develop and submit in a timely manner all required reporting and supporting documents. Research, prepare, and administer grant and funding applications and proposals and administer grants. May supervise, train, and evaluate staff. Perform related duties as assigned. Skills/Abilities: Plan, manage, and direct the operations and activities of the economic development and redevelopment functions. Plan, organize, and promote economic development/redevelopment strategies, programs, and related activities. Implement goals, objectives, strategies, programs, and projects. Negotiate and administer owner participation and development agreements, leases, and other financing packages. Analyze problems, identify alternative solutions, project consequences, and implement recommendations in support of goals. Interpret, explain, and apply federal, state, local, City, and department policies, procedures, laws, rules, and regulations. Accurately interpret and apply maps, plans, and development documents. Gather, analyze, and present a variety of complex data, including economic studies, financial statements, marketing studies, plans, specifications, and bid documents. Prepare clear and concise reports, correspondence, and other written materials. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Economic Development / Redevelopment Manager Page 3 of 4 Establish and maintain accurate records. Coordinate multiple projects and meet critical deadlines. Work independently and exercise sound, independent judgment within established guidelines and demonstrate initiative and creativity, with minimal supervision. Administer grant and contract activities. Select, supervise, train, and evaluate staff. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: Employee is regularly required to: sit at a desk and in meetings for long periods of time; talk or hear, in person, in meetings, and by telephone; use hands and fingers to handle, feel, or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. Qualifications Knowledge of: Principles and practices of economic development and redevelopment and of public administration, including budgeting and program management. Public and private sector considerations in making business expansion or location decisions. Strategies and methods for business attraction and retention. Techniques of marketing and promotion as related to tourism and economic development activities. Principles and practices of researching and analyzing the economic feasibility of local community and business development projects. Methods of financing economic development projects, the financial mechanics involved in real property transactions, and redevelopment of finance trends and practices. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines dealing with economic development and redevelopment. Principles and practices of contract negotiation methods and techniques, contract development, and contract administration. Principles and practices of grant writing, application, and administration. Principles and practices of budget development and administration. Policies and procedures related to planning, zoning, and building. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Economic Development / Redevelopment Manager Page 4 of 4 Statistical and research methods. Joint public/private sector approaches and techniques to stimulate economic activity in cities comparable to the City. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in public administration, business administration, planning, economics, or a related field. A Master’s degree with major course work in a related field is desirable. Experience: Five years of progressively responsible professional experience in public sector economic development and/or redevelopment. At the City’s sole discretion, a combination of educational and specialized professional experience in a public sector environment performing economic development and/or redevelopment duties sufficient to demonstrate possession of the knowledge, skills, and abilities required for the position may be substituted for the required minimums. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 12/20/10 Resolution #: 010-219 N.C.S. Revised: Department: Economic Development and Open Government FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04ECDS Economic Development Specialist Summary Perform a variety of complex functions related to the coordination, marketing, implementation, and monitoring of various Economic Development and special projects; represent the City with developers, business, and community leaders; recruits new business and advising businesses seeking expansions; identify sources of grant funding; prepare a variety of analyses and reports. Class Characteristics General supervision is provided by a higher-level supervisor or manager; responsibilities may include indirect supervision of technical and support services personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Represent the City at meetings with developers, businesses, citizens, community leaders, and City personnel on economic development and city-wide projects and programs; meet with business leaders to provide information about business development and marketing programs. Recruit businesses in the following ways: creates and distributes marketing materials, develops and submits of proposals to business prospects, conduct informational sessions and training to local business community, and participate in trade shows. Assist and advise businesses locating or expanding in the City; serve as a point of contact for new and expanding business inquiries; assist business prospects and developers by providing information about available development sites, land, and buildings; explain the development requirements and facilitates the pre-development review process. Identify sources for community development-related funding; complete proposal process for grants from federal, state, local, and private sources. Call, email, and meet with business owners, associations and districts, property owners, and developers on a regular basis as part of the City’s business retention and expansion programs. Develop and implement a tracking system to monitor and report on department activities and outcomes related to leads, business assistance requests, and jobs. Prepare complex, routine, and non-routine reports as requested utilizing a variety of software; receive, sort, and summarize material for the preparation of reports; prepare work reports, resolutions, and staff reports and makes presentations. May serve as backup for other positions within the department. Perform related duties as assigned. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Economic Development Specialist Page 2 of 3 Skills/Abilities: Use tact, discretion, initiative and independent judgment within established guidelines. Apply logical thinking to solve problems and accomplish tasks; analyze, resolve, and/or make recommendations regarding a variety of administrative and operational issues. Work with diverse populations. Prepare and deliver presentations and speak in public. Organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction. Research, compile, analyze, and summarize a variety of informational and statistical data and materials. Perform mathematical calculations at the appropriate level. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Deal with problems involving several complex variables in non-standardized situations. Learn and follow City and departmental policies and procedures. Operate a variety of office equipment including computers and associated word processing and spreadsheet applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to, sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel, or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Principles and practices of economic development program administration. Applicable state, federal and local ordinances, codes, laws, rules and regulations and legislative issues. Project management techniques. Marketing, outreach, and communication techniques. Grant administration requirements and procedures. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Economic Development Specialist Page 3 of 3 Principles and practices, methods and techniques of economic research, statistical analysis, and report presentation. Principles, practices, and techniques of effective customer service and collaborative problem solving. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major coursework in economics, public administration, business administration, or a related field. Experience: Two years of experience performing increasingly responsible administrative, analytical, and/or program management duties in economic development, redevelopment, planning, community development or a closely related field. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 08/05/2019 Resolution #: 2019-137 N.C.S. Revised: Department: Economic Development and Open Government FLSA Status: Non-Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04ESAN Environmental Services Analyst Summary Plan, organize, coordinate, and implement a variety of resource conservation programs, including water conservation, recycled water, stormwater and groundwater, and urban water planning, and environmental lands management; provide expertise in program elements for the organization; perform a variety of professional and technical level tasks relative to assigned areas of responsibility. Class Characteristics Direction is provided by a higher-level supervisor or manager; responsibilities may include the direct or indirect supervision of technical and/or support staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Recommend and assist in the implementation of goals and objectives; establish schedules and methods for resource conservation programs; implement policies and procedures. Develop, implement, and revise resource conservation programs as new technologies and program elements are identified; plan and implement recycled water expansion program, solid waste programs, urban water planning, and other resource management programs; develop strategies and time schedules for implementing new program components. Research and analyze water use patterns to identify conservation methods; investigate and develop methods to reduce the City's flow to the wastewater treatment plant; gather, analyze, and interpret data related to water supply and use to determine cost effective program options; analyze existing water and recycled water mainline locations; provide recommendations on expanding existing recycled water system to new tertiary recycled water program. Oversee and manage various water conservation program components, including, but not limited to, the California Irrigation Management Information System (CIMIS) weather stations, ultra-low flush toilets, water-conserving landscaping and irrigation techniques, rebate measures, recycled water uses, commercial/industrial/institutional/residential water use surveys, water pricing, and other water saving devices; facilitate connections of new recycled water users. Plan, develop, coordinate, and provide ongoing public awareness, outreach, education, and participation related to resource conservation programs, including water and resource conservation, recycled water, urban water planning, groundwater, and stormwater; prepare and make presentations to consumers; present workshops and short training programs on conservation and other resource management topics; develop activities for conservation activities; create press releases, newsletters, flyers, and other information resources on water conservation. Coordinate resource conservation program efforts of various divisions of City departments and volunteer groups; represent the City in dealing with conservation issues before the City Council, Chamber of Commerce, the public, state and local regulators, and a wide range of community groups; represent the City to other groups as assigned. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Analyst Page 2 of 4 Identify and map new and existing accounts available to connect to existing recycled main lines; assist in feasibility studies and of recycled water expansion programs; perform ongoing monitoring of new and existing accounts. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for equipment, materials, and supplies; monitor and control expenditure. Implement and administer the City’s Water Conservation Plan; track, implement, and ensure compliance with California’s Urban Water Conservation Best Management Practices and other local, state, and federal water related rules and regulations; prepare various reports for local and state agencies; update the City’s Urban Water Management and Water Shortage Contingency Plans. Research, prepare, and submit technical and regulatory reports and proposed regulations and ordinances to control the use of water; write and administer grants for environmental services projects. Conduct water audits; may install or provide advice in installing water-saving devices; coordinate with other agencies in the planning and implementation of regional conservation programs; monitor and evaluate conservation results. Prepare, negotiate, and administer landscape maintenance agreements and contracts for City facilities; plan and design new and/or renovated water-efficient landscapes at City facilities. Review, analyze, and administer solid waste contracts; prepare and manage contracts for related services and oversee procurement of conservation materials. Perform development plan review for new construction and renovation projects to ensure compliance with City standards as they relate to water, sewers, storm drain, and related public works facilities as required. Plan and implement groundwater management and stormwater program activities; assist in the development and implementation plans for stormwater utilities and other dedicated funding sources. Assist with overseeing compliance with air quality requirements of the water recycling facility and the Public Works and Utilities Department. Oversee and coordinate the completion of permit conditions and mitigation requirements for Capital Improvement projects and other environmental lands. Perform technical review of existing, proposed, and new local, state, and federal environmental regulations. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. Skills/Abilities: Review and analyze data on water consumption and identify measures that targets inefficient use. Use computer forecasting and water planning tools; conduct water audits. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Analyst Page 3 of 4 Organize, implement, and manage water conservation programs and activities. Maintain accurate records and prepare and present a variety of technical and administrative reports. Make effective, professional presentations to a wide variety of audiences, such as community groups, schools, businesses, and public commissions. Interpret and explain pertinent resource conservation policies, programs, and procedures. Assist in the development and monitoring of program budgets. Write and create technical publications, reports, grants, training curricula, graphs, brochures, and other materials to inform and educate the public about conservation related topics. Perform field sampling and analysis of water samples; interpret lab results of water analysis. May supervise, train, and evaluate staff. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee operates a motor vehicle to transport materials and perform job duties. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee occasionally works with use of vehicle. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of resource conservation program development, implementation, and monitoring. Techniques and equipment used in irrigation and water distribution and the operation of various water savings devices. Water efficient irrigation and landscape practices. Methods of creating and managing public information programs. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines governing water, stormwater, recycled water, air quality, and groundwater. Principles and practices of budget monitoring. Grant writing and administration. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Analyst Page 4 of 4 Principles and practices of effective customer service. Social media such as Facebook and Twitter as tools for public information and engagement. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, graphics, and audio-visual aids. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in environmental engineering, environmental studies, landscaping, water supply, natural resources management, business management, or a related field. Experience: Three years of increasingly responsible experience in resource conservation that includes the preparation, implementation, and coordination of resource conservation programs. Experience in wastewater utilities, stormwater utilities or water utilities is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of an Achievement in Water Use Efficiency Practitioner Certificate issued by the American Water Works Association, California Nevada Section within 24 months of appointment. Possession of a Water Use Efficiency Grade 2 Practitioner Certificate issued by the American Water Works Association, California Nevada Section, is desirable. Qualification as a Qualified Stormwater Pollution Prevention Plan (SWPPP) Practitioner (QSP) by the California State Water Resources Control Board is desirable. Possession of a Landscape Irrigation Auditor certificate issued by the Irrigation Association is desirable. Established: 11/17/2014 Resolution #: 2014-173 N.C.S./ 2015-073 N.C.S. Revised: 06/01/2015; Department: Public Works and Utilities FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09ESMG Environmental Services Manager Summary To plan, organize, direct, and coordinate activities of the Environmental Services Division within the Public Works and Utilities Department including permit compliance, operation of wastewater treatment and sewer pumping facilities, recycled water delivery, water quality control laboratory, and stormwater management, and water conservation; to coordinate Environmental Services activities with other divisions and departments; to manage and oversee facilities master planning; and to provide highly complex staff assistance to the Director of Public Works and Utilities. Class Characteristics General direction is provided by a higher-level manager; responsibilities include the direct and indirect supervision of supervisory, professional, technical and support services positions. This position is distinguished from the Environmental Services Supervisor and Water Recycling Plant Operations Supervisor by its management responsibilities for division operations, staff and activities, whereas the latter are responsible for supervising the operations of a section or group within the division. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Develop and implement divisional goals, objectives, policies, and procedures. Plan, organize, and direct Environmental Services activities including permit compliance; operation of wastewater treatment facilities, sewer pump stations, and recycled water system; water quality control laboratory; industrial wastewater discharge; stormwater system; w ater conservation. Direct, oversee, and participate in the development of the Environmental Services Division work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods, and procedures. Prepare the Environmental Services Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Provide oversight and direction related to NPDES MS4 permit compliance for stormwater discharge; develop and implement plans for the implementation of stormwater utility and other dedicated funding sources. Review water usage reports and track progress of water conservation program; direct and oversee DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Manager Page 2 of 4 the modification of program to meet regulatory requirement. Provide land and permit management support to supervisory staff including obtaining environmental clearance for use of dredge spoils area. Oversee master plan updates for wastewater facilities, recycled water, stormwater utility district, rate reviews, ordinance changes, and program improvements. Prepare a variety of reports, forms, correspondence, and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Coordinate with outside agencies related to the operation of the City’s wastewater treatment plant, permit compliance, and water conservation. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, quality goals, and budgets. Review and analyze federal and state legislation, statutes, and regulations pertaining to wastewater, recycled water, groundwater, and water conservation. Research, identify, and apply for funding for wastewater and recycled water projects. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Perform related duties as assigned. Skills/Abilities: Organize and direct activities associated with permit compliance, water quality, wastewater treatment, water conservation, and stormwater. Analyze problems; identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules, and regulations. Prepare and administer division budget. Principles of financial planning and rate making. Ensure division compliance with operational and mandated regulatory requirements. Manage, oversee, and effectively resolve issues associated with complex environmental permitting programs, process improvements, and water supply issues. Manage complex projects, master plan updates, energy audits, and program improvements utilizing available resources effectively. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Manager Page 3 of 4 Read and interpret financial reports in the monitoring of expenses, revenues, and budget. Interpret and understand construction plans and basic engineering principles as they related to areas of operation. Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently i s required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices associated with the management and administration of environmental programs including permit compliance, water quality, wastewater treatment, stormwater management, and water conservation. Principles, practices, and scientific theory associated with wastewater collection and treatment, permitting, industrial waste discharge, water recycling, stormwater management. Advanced principles and practices of project management and contract administration. Basic laboratory and field sampling procedures. Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent federal, state, and local rules, regulations, and laws. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Practices and procedures of local government, regulatory agencies, and grant agencies. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Manager Principles and practices of supervision, training, and personnel management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in environmental sciences, chemistry, biology, engineering, or a related field. A Master’s degree and/or MBA are desirable. Experience: Five years of increasingly responsible experience involving environmental services operations including regulatory compliance and project management, including two years of project management and supervisory experience. Certifications/Licenses: Possession of Registration as a Professional Engineer within the State of California or other State. Possession of a Wastewater Treatment Operator’s certificate is desirable. Possession of a valid California Class C driver’s license. Established: 05/20/2013 Resolution #: 2013-053 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Exempt Page 4 of 4 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 5 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09ENSS Environmental Services Supervisor Summary Plan, organize, coordinate, and supervise the work of environmental compliance inspection, the water pollution control laboratory, and of programs related to National Pollutant Discharge Elimination Program System (NPDES) permits, including wastewater discharge compliance, pollution prevention program, pretreatment program, sewer collection system, storm water, recycled water, and biosolids management; perform a variety of technical tasks relative to assigned area of responsibility. Class Characteristics General direction is provided by a higher-level manager; responsibilities include the direct and indirect supervision of professional, technical, and/or support staff. The incumbent ensures City compliance with a broad range of regulatory and permit conditions and manages revenue from the industrial discharge and impact fee program. This position is distinguished from the Environmental Services Manager by the latter’s responsibility for the overall management of the division. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Recommend and assist in the implementation of goals, objectives, policies, and procedures and establish schedules and methods for activities and operations related to the environmental compliance programs, including inspection, water conservation, groundwater management, environmental lands management, storm water, and laboratory activities. Plan, prioritize, assign, supervise, and review the work of staff involved in conducting environmental compliance inspections, laboratory operations, water conservation, ground water management, environmental lands management, and storm water. Evaluate operations and activities of assigned responsibilities and recommend improvements and modifications; prepare various reports on operations and compliance activities. Participate in budget preparation and administration, including preparing cost estimates for budget recommendations, submitting justifications for staff, supplies, equipment, and services, and monitoring and controlling expenditures. Participate in the selection of staff; provide and coordinate staff training; work with employees to correct deficiencies and implement discipline procedures as necessary. Oversee and administer environmental documentation for the department’s programs and projects; oversee completion of mitigation measures as required by regulatory agencies. Develop, implement, and manage various programs related to NPDES, including wastewater discharge compliance, pollution prevention programs, pretreatment programs, sewer collection DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Supervisor Page 2 of 5 system, storm water, recycled water, and biosolids management to ensure compliance with requirements. Prepare and submit a variety of technical reports, including those required by governmental agencies; prepare and submit permit renewals and documentation as required. Perform technical review of existing, proposed, and new local, state, and federal environmental regulations and provide appropriate input to City management; maintain library of regulatory information. Ensure maintenance of the Environmental Laboratory Accreditation Program certificate. Develop, evaluate, and implement laboratory policies, procedures, and standards to meet permit requirements; review and select outside certified environmental laboratories to provide service or evaluate services. Oversee and coordinate the completion of permit conditions and mitigation requirements for Capital Improvement Projects. Oversee and ensure compliance with Air Quality at the water recycling plant and related facilities and ensure proper disposal of hazardous waste generated by treatment plant facilities. Oversee and assist in the preparation of wastewater capacity fee calculations. Develop, evaluate, and implement pretreatment regulations, permits for industrial users, and standards to ensure compliance with pretreatment regulations. Serve as the Environmental Services Manager in their absence as necessary. Serve as a liaison with various regulatory agencies; coordinate pollution prevention activities with local businesses and other government agencies. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. Skills/Abilities: Plan, organize, direct, and supervise environmental compliance inspection, laboratory analysis activities, water conservation programs, and storm water regulatory compliance. Plan and carry out environmental programs that support Capital Improvement Projects. Ensure that quality assurance and quality control programs for laboratory analysis and instrumentation are properly developed and maintained. Ensure compliance with environmental standards established by federal, state, and local laws, ordinances, and regulations for all regulatory programs. Plan, implement, and carry out the air quality requirements for the department. Exercise sound and balanced judgment in day-to-day decision making. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Supervisor Page 3 of 5 Analyze sets of data with simple and/or complex relationships and arrive at logical conclusions relative to these relationships; prepare technical reports. Perform chemistry research. Implement monitoring programs as required by the Regional Water Quality Control Board, State Water Resources Control Board, U.S. Environmental Protection Agency, Department of Public Health, and other regulatory agencies. Analyze and interpret the results of routine and special laboratory tests. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Supervise, train, and evaluate assigned staff. Maintain accurate records and prepare comprehensive reports. Effectively represent the City in contacts with the public, businesses, community organizations, regional organizations, and other government entities. Carry out safety regulations and direct policies in order to comply with all federal, state, and local environmental and safety regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, hear, and reach with hands and arms. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into a terminal, personal computer or keyboard device and operate office equipment requiring repetitive arm/hand movement. The employee is often required to climb, balance, stoop, kneel, crouch, or crawl or use the ability to smell. The employee must be able to perform a moderate amount of physical labor, including having sufficient strength to lift, carry and/or move items up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to hear alarms and respond to others without being able to see them performing the duties of this job, the employee is often exposed to outside weather and wet conditions. Other work conditions include exposure to unpleasant odors, mechanical parts, fumes, airborne particles and moderate noise levels. There is risk of exposure to hazardous fumes and substances. Special Physical Requirements: May be required to wear respiratory protection or other safety equipment and foot, eye, and hearing protection. Qualifications Knowledge of: Principles and practices of developing and implementing a comprehensive environmental DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Supervisor Page 4 of 5 compliance program including NPDES permit compliance and water quality monitoring. Pertinent federal, state, local, and department regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines governing wastewater, water, storm water, recycled water, air quality, biosolids, pollution prevention, and industrial waste monitoring and control, including the California Environmental Quality Act (CEQA). General chemical, biological, and physical laboratory testing methods and procedures, including qualitative and quantitative analyses. Principles of chemistry and related sciences. Characteristics and problems involved with wastewater and environmental compliance analysis. Methods and techniques used in sampling and principles of statistical analysis. The proper care and maintenance of laboratory equipment; laboratory and safety methods and procedures. Principles and practices of supervision, training, and performance evaluation. Principles and practices of budget administration. Principles and practices of safety management. Principles and practices of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, graphics, audio-visual aids, State Water Board reporting systems, and operational control and reporting software. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in chemistry, biology, environmental sciences, business administration, environmental economics, civil engineering, or a related field. Experience: Four years of increasingly responsible work experience in a water, wastewater, stormwater, and/or industrial laboratory setting, including two years in a supervisory capacity. Experience with interpreting and implementing complex regulations is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a California Water Environment Association (CWEA) Laboratory Analyst Grade II. Possession of a California Water Environment Association (CWEA) Environmental Compliance Grade III certification is highly desirable. Possession of a Qualified Stormwater Pollution Prevention Plan (SWPPP) Practitioner (QSP) by DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Environmental Services Supervisor Page 5 of 5 the California State Water Resources Control Board is highly desirable. Possession of a Qualified Stormwater Pollution Prevention Plan (SWPPP) Developer (QSD) by the California State Water Resources Control Board is highly desirable. Possession of a Certified Landscape Irrigation Auditor certificate from the Irrigation Association is highly desirable. Additional Requirements: Must be available to work outside normal working hours when necessary. Established: 12/15/08 Resolution #: 2008-230 N.C.S./ 2014-173 N.C.S. Revised: 11/17/2014; Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 11EACM Executive Assistant to the City Manager Summary Provide highly responsible, specialized, confidential, and technical administrative support to the City Manager, Assistant City Manager, City Council and Mayor in the overall administration of City operations; exercise sound judgment, problem-solving skills, and sensitivity in complex situations; facilitate the City Manager and City Council's work program flow of activities; manage the day-to-day activities of the City Manager’s Office and frequently interact with City staff and representatives of the public. Class Characteristics General direction is provided by the City Manager; responsibilities may include the direct and indirect supervision of professional, technical, and/or support staff and direct communication with other department directors and managers. The Executive Assistant to the City Manager is a single position classification and the highest level in the secretarial and administrative support series. The incumbent works on specialized projects containing a high number of complex and difficult tasks and assignments. This position is distinguished from those in the classification of Administrative Assistant in that this position provides primary administrative support to the City Manager, Assistant City Manager, and members of the City Council. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Provide complex responsible, confidential, and administrative support to the City Manager, Assistant City Manager, City Council and Mayor in the overall administration of City operations. Act as a technical and historical resource on more difficult administrative support problems or specialized issues; monitor quality and timeliness of unit work. Instruct employees in the interpretation and application of regulations, policies, and procedures related to the department’s programs and operations. Maintain official records and execute administrative policies determined by, or in conjunction with, other officials. Prepare memoranda and administrative procedures and policies for distribution to directors, managers, supervisors, and City employees. Research and assemble information; verify that information or data is complete, accurate, and consistent and provide analyses for draft reports. Assist the public in person and by phone. Assist in the implementation of goals, objectives, strategies, policies, procedures, and work plans. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Executive Assistant to the City Manager Page 2 of 4 Manage the City Manager's calendar; independently schedule appointments and establish a daily workflow program; maintain City Council’s calendar; maintain Council Chambers calendar and monitor usage by various commissions and committees. Coordinate public relation efforts by preparing press releases, public information material , and newsletters; work cooperatively with community organizations; respond to citizen inquiries and complaints received by City Council members and the City Manager's office. Receive incoming calls and correspondence, including e-mail for all members of the City Council and City Manager, and forward or respond appropriately. Process City Council members' requests for research or action and delegate requests to appropriate staff. Coordinate programs, events, and conferences by arranging for facilities and caterers, issuing information or invitations, organizing speakers, and controlling event budgets. Organize attendance at meetings, detailed travel plans, and itineraries for members of the City Council, City Manager, and for department directors as necessary; compile documents for travel- related meetings and attend meetings when requested. Compose and prepare confidential correspondence, reports, and other complex documents; maintain accurate and detailed records and logs. Process reimbursements and invoices; reconcile expense accounts for City Council and the City Manager. Serve as the point of contact, coordinate, and manage the issuance of various permits and documents. Perform the purchasing of various supplies and small equipment. Oversee the functionality of Council Chambers and ensure supplies, technology or items required by the City Council, Mayor, City Manager, or commission members are in working order or purchased using budgetary guidelines. Manage the City Manager and City Council budgets. Assist and support the City Manager with recruitment agencies and services. Perform related duties as assigned. Skills/Abilities: Provide highly complex administrative support to the City Manager, Assistant City Manager, City Council and Mayor. Prepare and analyze statistical data, tables, and charts. Maintain confidentiality of documents, materials, and information. Interpret and apply administrative rules, regulations, policies, and procedures. Use initiative and sound independent judgment within established guidelines. Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Executive Assistant to the City Manager Page 3 of 4 Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Compose correspondence independently or from brief instruction on behalf of the City Manager, Assistant City Manager, City Council and/or the Mayor. Prepare reports, business correspondence, and procedure manuals. Perform mathematical calculations such as probability and statistical inference and apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Interpret and comprehend an extensive variety of technical instructions, statistical data, and reports and deal with several abstract and concrete variables. Interpret and explain City policies and procedures to the public and other City employees. Understand and carry out oral and written directions. Effectively diffuse difficult situations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and must operate an automobile to attend various meetings and workshops. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Organization, procedures, and operations of municipal government. Operations and services of the City Manager’s office. Office management and purchasing methods, practices, policies, and procedures. Rules and regulations governing public meetings, including notification and distribution of meeting materials. Principles and practices of business letter and report writing. Policies and procedures governing public agency record keeping. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Executive Assistant to the City Manager Page 4 of 4 Methods and techniques of researching and compiling information. English grammar, spelling, vocabulary, and punctuation. Mathematic principles. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: Equivalent to an Associate’s degree with major course work in business management, business administration, or a related field. Experience: Four years increasingly responsible related experience and/or training. Certifications/Licenses: Possession of a valid California Class C driver’s license. May require the availability to attend night meetings at or away from the work site. Established: 07/10/00 Resolution #: 00-187U N.C.S./ 2005-145 N.C.S. Revised: 09/12/05/ 06/30/06; Department: City Manager FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 11FAMG Finance and Accounting Manager Summary Plan, organize, manage, and direct the activities of a variety of finance and accounting services that may include, but are not limited to, general accounting, accounts payable, payroll, auditing, bond administration, treasury management, and financial reporting. Class Characteristics Administrative direction is provided by the Director of Finance. Responsibilities include the direct and indirect supervision of supervisory, professional, technical, and/or support staff. Responsibilities include supervising and managing municipal financial and accounting activities while also performing accounting and analysis work of a complex nature to assess long-range financial and accounting planning problems and ensure accurate reporting of the City’s financial position. The incumbent interacts with other City department personnel, outside agencies, and the public. The incumbent also assists in developing, prioritizing, and implementing department goals. This class is distinguished from the Director of Finance in that the latter has overall management responsibility for all City financial operations and activities. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assist in the planning, development, implementation, and evaluation of financial policies, procedures, goals, and priorities, including long and short-range planning. Plan, organize, manage, and direct the activities of a variety of fiscal and accounting functions pertaining to areas such as general accounting, accounts payable, payroll, auditing, bond administration, treasury management, and financial reporting. Supervise, assign, direct, monitor, and evaluate the work of staff; plan and coordinate professional development activities; implement corrective action as appropriate. Report financial information in an accurate and timely manner; prepare and provide financial reports to external agencies as required. Manage and report on the status of City cash and investment accounts. Maintain debt records; provide information to debt advisors, account for defeasance, and perform other debt oversight functions. Prepare and submit the City’s Comprehensive Annual Financial Report (CAFR) for the GFOA award. Develop, implement, and monitor internal controls. Respond to requests from City personnel for information, analysis, and assistance; provide advice and guidance to departmental staff. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Finance and Accounting Manager Page 2 of 3 Interface with financial consultants, auditors, and government agencies. Complete budget preparation tasks and budget to actual analysis, as directed. Attend meetings, conferences, and trainings as required; participate on committees, task forces, and work groups as assigned. Perform related duties as assigned. Skills/Abilities: Plan, organize, administer, review, and evaluate the work of others. Select, train, and motivate staff. Analyze, evaluate, and reconcile complex financial data to arrive at accurate conclusions and recommendations; review and verify the accuracy of financial data and information. Apply mathematical operations to solve accounting problems. Recommend improved accounting methods, procedures, and internal controls. Read, analyze, and interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to management. Exercise sound, independent judgment within established guidelines. Interpret, explain, and apply federal, state, local, City, and department policies, procedures, laws, rules, regulations, and guidelines, including those pertaining to governmental accounting. Coordinate multiple projects simultaneously; diagnose operational problems and take effective courses of action. Interact effectively under pressure and meet deadlines; work independently with minimal supervision. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to sit; use the computer keyboard and mouse; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee may occasionally be required to stand, walk, stoop, crouch, and lift/move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee must be able to work in an office environment where the noise level is usually moderate. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Finance and Accounting Manager Page 3 of 3 Qualifications Knowledge of: Principles and practices of municipal accounting, budgeting, and auditing. Principles and practices of leadership, supervision, training, and performance evaluation. Pertinent federal, state, and local laws, regulations, and codes. Recent developments, current literature, and sources of information regarding assigned functions. Principles and practices pertaining to GAAP/GAAS; principles and practices of GASB is desirable. Principles and practices of governmental and fund accounting. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and common financial application software used by municipal governments. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in accounting, business administration, finance, or a related field. Experience: Three years of supervisory or lead experience over a general accounting function. Experience in a public agency or governmental setting is desirable. Experience in fund accounting is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a CPA certification is desirable. Established: 10/15/07 Resolution #: 2007-178 N.C.S. Revised: Department: Finance FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04FIAN (Prior Job Class: 04ACAN) Finance Analyst Summary Apply principles of accounting to analyze past and present municipal financial operations; assist in estimating future revenues and expenditures to prepare budgets. Class Characteristics Direction is provided by a higher-level manager; responsibilities may include the direct or indirect supervision of professional, technical, and/or support staff. This is the full journey level class in the professional accounting series. Incumbents are expected to perform the full range of professional accounting work in the City. Incumbents are expected to have a thorough knowledge of accounting systems and procedures and the ability to exercise independent judgment and analytical skills within established systems and procedures. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Perform general accounting work, including in the areas of bank reconciliation’s, fixed assets records, and general ledger activities; maintain, review, and prepare fiscal records. Assist in year-end preparation prior to City's independent audit. Assist in the preparation of the annual budget by collecting and analyzing records of past and present operations, trends and costs, estimated and realized revenues, and administrative commitments and obligations incurred to project future revenues and expenditures. Maintain automated budgeting systems to provide control of expenditures for activities such as legal or training, or to forecast costs for activities such as construction of buildings. Review expenditures to ensure compliance with the adopted budget. Perform related duties as assigned. Skills/Abilities: Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence, and procedure manuals. Effectively present information and respond to questions from groups of managers, clients, customers, and the public. Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and basic statistical formulas. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Finance Analyst Page 2 of 3 Apply concepts of basic algebra and geometry. Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Examine and verify financial documents and reports. Prepare a variety of financial statements, reports, and analyses with supporting statistics and data. Train and assist less experienced staff. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; use the computer keyboard and mouse, use hands to finger, handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Fund accounting principles and practices. Principals of financial administration, including budgeting and reporting. Basic analytical skills. Basic data processing principals and their application to financial reporting systems. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in accounting or a related field. Experience: One year of related experience and/or training. Certifications/Licenses: Possession of a valid California Class C driver’s license. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Finance Analyst Page 3 of 3 Established: 07/06/99 Resolution #: 99-139 N.C.S. Revised: 06/30/06; Department: Finance FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09GISD Geographic Information System Administrator Summary Responsible for the administrative and functional work involved in planning, coordinating and reviewing the City’s enterprise Geographic Information System (GIS) Division. Class Characteristics General direction is provided by a higher-level supervisor or manager; responsibilities include the direct and indirect supervision of lower level professional, technical, and clerical professional. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, develop, integrate, implement, operate, and troubleshoot new software within the GIS environment. Establish and maintain open channels of communication between the GIS division and other City divisions, departments, and outside vendors. Develop policy and procedural recommendations regarding implementation and maintenance of the GIS system. Compile and maintain manuals of procedures, programs, and data. Coordinate special projects, including consultant contracts, intra-departmental programs, and various field operations, as necessary. Administer and oversee strategic planning related to the GIS for the City. Develop, implement, and administer goals, objectives, policies, and procedures necessary to the operation of an enterprise GIS, which meets the goals and objectives of all City departments, the City Manager, and the City Council. Design and administer the implementation of new procedures and programs related to GIS, which improve operating effectiveness and efficiency. May be required to prepare written reports and/or letters, contracts, Requests For Qualification's, apply for and administer grants, and/or make presentations to boards, commissions, outside agencies, and otherwise represent and promote the City‘s GIS. Serve as liaison between the City and various outside federal, state, and county agencies. Assist in database development in the City’s asset management system. Perform related duties as assigned. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Geographic Information System Administrator Page 4 of 4 Skills/Abilities: Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to the City Council, senior management, public groups, and other governmental agencies. Apply mathematical operations to simple equations, charts, and graphs to provide statistical data on demographic information. Define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Programming, including Python, HTML, and JavaScript. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: GIS software, including ESRI Arc suite of products and GIS programming languages, including Python, JavaScript, HTML, or their current equivalent as identified. Database management system principles. Cartography and map design pertaining to static maps and interactive web mapping applications. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in planning, geography, public administration, business administration, or a related field. A Master's degree with major course work in a related field is desirable. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Geographic Information System Administrator Page 4 of 4 Experience: Four years of increasingly responsible experience in the field of GIS or five years of related experience and/or training. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 07/10/00 Resolution #: 00187S N.C.S. Revised: 06/30/06; Department: Economic Development and Open Government FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04GISA Geographic Information System Analyst Summary Research, design, implement, and maintain Geographic Information Systems (GIS) applications and databases, utilizing software and data standards developed by the Geographic Information Systems Division. Class Characteristics General Supervision is provided by a higher-level manager; responsibilities may include direct or indirect supervision of lower level professional, technical, and clerical personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Research of GIS use within the industry of the specific departmental or divisional discipline; recommend strategies for use of new technologies and related products. Design of GIS applications, including database design, user interface, and output specific to the departmental or divisional need. Implementation of new GIS and related software applications, including interfacing with the Information Technology (IT) Division for hardware and network coordination. Conduct GIS queries and analysis of departmental data sources in order to develop decision - making tools critical to departmental and divisional needs. Creation of graphical and tabular output such as maps, charts, and reports for use in project analysis, council presentations, public reference, etc. Operate, troubleshoot and perform routine maintenance on GIS workstations, related peripherals, and communication networks. Assist in the development and maintenance of GIS standards, protocols and quality control procedures; maintain compliant metadata; write and maintain user and technical operating instructions and documentation. May serve as the project manager for assigned projects and initiatives; develop project structure, strategies, testing and timelines; coordinate the work of staff and consultants, contractors, vendors, and/or regulatory agency staff to ensure timely and appropriate project completion; monitor expenditures; coordinate with stakeholders. This position may also be responsible for other systems and data related to the department or DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Geographic Information System Analyst Page 2 of 3 division’s function, such as Computer Aided Design (CAD), web development, and other mapping related applications. Perform related duties as assigned. Skills/Abilities: Read, analyze, and interpret technical information. Write reports, define problems, collect data, establish facts, and draw valid conclusions. Present information and respond to questions from elected officials, fellow employees, clients, customers, and the general public. Define problems, collect data, establish facts, and draw valid conclusions; identify, analyze, evaluate, diagnose, and solve system problems. Interpret an extensive variety of technical instructions, and deal with abstract and concrete variables; think logically and in abstract terms; analyze situations quickly and objectively to determine the proper course of action. Explain technical concepts in non-technical terminology and train others in the use of systems. Develop both static and interactive cartographic products to clearly present the results of complex data analysis. Utilize spatial analysis techniques to provide insight to City decision making. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: GIS software, including Environmental Systems Research Institute (ESRI) Arc suite of software products, AutoCAD, Microsoft Office suite, web development, applications and common GIS programming languages including Python, JavaScript, HTML, and SQL. Microsoft suite of products, AutoCAD, web development and other mapping related applications. Relational database technology and metadata creation. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Geographic Information System Analyst Page 3 of 3 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's from an accredited college or university with major course work in geography, GIS, computer science, or a related field. Experience: Two years of technical professional experience involving GIS analysis, programming, systems engineering, or similar field in an information systems environment. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 04/04/05 Resolution #: 2005-047 N.C.S. Reformatted: 06/30/06 Revised: Department: Various FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09GISM Geographic Information System Manager Summary Plan, organize, manage, and direct the staff, operations, maintenance, and services of the Geographic Information System (GIS) Division within the Economic Development and Open Government Department including coordinating and managing GIS workflow and projects, design and implementation of GIS applications and programs and databases, and preparation and monitoring of the GIS budget; advise and consult with City departments on the use of GIS programs and applications; and coordinate training and provide educational opportunities on GIS related topics for City departments. Class Characteristics General direction is provided by the Economic Development and Open Government Director; responsibilities include the direct and indirect supervision of professional, technical, and/or support staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Supervise, direct, and evaluate assigned staff, resolving employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Manage and oversee the planning, coordinating, and maintenance of Citywide GIS business functions, including business processes for the upkeep of spatial data. Lead and participate in the development, implementation and evaluation of GIS goals and objectives. Serve as the primary resource to City Departments, external agencies, vendors, and citizens for GIS projects, questions, and issues. Establish, implement, and review work policies, procedures, and plans for the system; monitor system activities and usage to adjust as needed. Work with Information Technology (IT) technical staff to monitor system hardware performance to maximize efficiency of equipment and software; recommend hardware and software updates; coordinate training opportunities and technical support required to utilize new GIS hardware and software acquisitions and upgrades. Coordinate organizational initiatives, projects, user requirements, and system capabilities; oversee the development and implementation of special projects. Prepare documents, correspondence, technical and management reports for the enterprise GIS; develop applicable operational standards, manuals and guidelines for the enterprise GIS. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Geographic Information System Manager Page 2 of 3 Work with and direct the performance of vendors retained under contract to complete tasks relating to the enterprise GIS; monitor work scope, task schedules, and contract budgets and vendor personnel performance. Prepare detailed annual and ad hoc budget reports relating to the enterprise GIS and seek grant funding for system improvements, new and enhances databases, digital imagery and other GIS related activities. Perform analysis, mapping, application configuration and deployment, and geodatabase development as needed. Represent the enterprise GIS in a professional manner to present and explain its mission, priorities, benefits, and work tasks to elected officials, user groups, and the community at large. Perform related duties as assigned. Skills/Abilities: Plan, supervise, coordinate, and review the work of others. Select, train, and motivate staff. Manage conflict, negotiate, and resolve employee relations issues and grievances. Successfully manage projects requiring the application of planning, process initiation, communication, control, leadership, resources and personnel management, monitoring, decision making and closing skills, principles, tools and techniques. Anticipate, plan and coordinate the work of subordinate technical and team members of other departments. Analyze problems and situations and to present appropriate facts and recommendations concisely in written and oral form. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Principles and practices of leadership, supervision, training, and performance evaluation. The principles of management and organization. Geographic Information Systems standards, practices and procedures. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Geographic Information System Manager Page 3 of 3 GIS software, including ESRI Arc suite of products and GIS programming languages, including Avenue, C, Visual Basic, Arc Macro Language, Oracle, and SQL Server or their current equivalent as identified. Database management systems principles. Cartography and map design pertaining to static maps and interactive web mapping applications. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in GIS, geography, data science, computer science, or a related field. A Master's degree with major course work in a related field is desirable. Experience: Five years of increasingly responsible experience in the design, development, implementation, and administration of geographic information systems, including project management and oversight and three years experience in a supervisory capacity. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 07/10/00 Resolution #: 00187S N.C.S. Revised: 06/30/06; Department: Economic Development and Open Government FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 11HRA1/2 Human Resources Analyst I/II Summary Perform analytical work in human resources program areas, including recruitment, examination and selection, classification, employee relations, salary and benefits administration, training, workers’ compensation, and workplace safety. Class Characteristics General supervision is provided by the Director of Human Resources; responsibilities may include the indirect supervision of technical and/or support staff. Human Resources Analyst I This is the entry-level class of the Human Resources Analyst series. The incumbent provides technical and professional human resources services to departments. This class is distinguished from the Human Resources Analyst II in that the latter works independently on assignments with a greater level of difficulty and or complexity and has a working knowledge of rules, policies, procedures, and work practices of the City. Since this class is the entry level professional in the series, employees may have only limited directly related work experience. Employees work under general supervision while learning job tasks. This class is alternately staffed with the Human Resources Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency that meets the qualifications for the higher level class. Human Resources Analyst II This is the journey-level class of the Human Resources Analyst series. Incumbents provide a full range of human resources services to departments. Incumbents are expected to work independently and exercise considerable judgment and initiative in the performance of their duties. Incumbents will have the primary responsibility to oversee the recruitment and examination program. This class is distinguished from the Human Resources Specialist in that the Analyst works independently on assignments with a greater level of difficulty, complexity, and responsibility. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, coordinate, and conduct the City’s recruitment and examination activities. Conduct various studies, surveys, and analyses and make recommendations. Develop and revise class specifications. Assist and participate in employee relations activities, including negotiations. Provide human resources support, services, and information to employees, supervisors, managers, and the public in a variety of areas related to human resources. Interpret, apply, and explain labor contracts, policies, procedures, rules, regulations, and case law. Investigate complaints and prepare written reports. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Human Resources Analyst I/II Page 2 of 3 Prepare and process agenda items for the City Council. Oversee and administer the City’s performance evaluation appraisal system. Determine training needs; identify training resources; develop, coordinate, and schedule training programs. Perform related duties as assigned. Skills/Abilities: Organize, prioritize, plan, and implement work assignments. Gather, analyze, and research data; identify issues with multiple variables and formulate conclusions; write reports and make recommendations. Develop and evaluate selection and examination methods. Analyze, interpret, and explain labor contracts, policies, procedures, rules, regulations, and case law. Prepare and write reports, recommendations, policies, letters, labor contracts , and correspondence. Continuously improve upon work procedures, practices, and methods. Identify potential issues and formulate and recommend conclusions and solutions. Work well under pressure and with competing demands and meet deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Principles and practices of public human resources administration. Federal, state, and local laws and regulations related to human resources administration. Analytical concepts and methods. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Human Resources Analyst I/II Page 3 of 3 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Human Resources Analyst I/II Education: A Bachelor’s degree with major course work in public administration, business administration, human resources, or a related field. Human Resources Analyst II Experience: Two years of professional human resources administration experience similar to a Human Resources Analyst I with the City of Petaluma. Certifications/Licenses: Possession of a valid California Class C driver’s license. Additional Requirements: Must be available to work outside normal working hours when necessary. Established: 11/05/07 Resolution #: 2007-186 N.C.S. Revised: Department: Human Resources FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09ITMG Information Technology Manager Summary Plan, organize, manage, and direct the staff, operations, maintenance, and services of the Information Technology Division, including management and operations for administrative applications for the City and complex systems analysis to determine user needs and alternative solutions; oversee computer and telecommunication technology strategic planning and deployment. Class Characteristics Administrative direction is provided by the Director of Economic Development and Open Government; responsibilities include the direct and indirect supervision of lower level professional, technical, and/or support staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, manage, and direct the operations, maintenance, and services of the Information Technology Division. Supervise personnel, allocate work, and resolve problems; inspire a positive work environment; evaluate performance and make recommendations for personnel actions. Develop and improve customer relationships with all City departments. Coordinate and oversee the development and implementation of short and long range planning related to the City's technology, including data processing and information systems, telecommunications, hardware replacement, internet connectivity and web presence, radio systems, alarm and signaling systems, energy management monitoring and controls, data acquisition and control systems and audio/video systems, and electrical power. Ensure that acquisition of hardware and software is consistent with the City’s overall computerization planning and strategy. Estimate job costs, set priorities, and coordinate equipment and software compatibility. Manage contractors and consultants that provide information technology related services to the City; dispatch appropriate contractors in response to problems with non-computing technology systems. Develop and maintain policies, equipment, and system standards and procedures applicable to the operation of the City’s technology and the division. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Information Technology Manager Page 2 of 4 Advise departments of potential hardware or software applicability, problems, and suitability. Work with City departments proactively to identify and prioritize purchased or leased hardware and software, computing, and related services. Assure Help Desk request are addressed timely and to the satisfaction of the user. Serve as staff liaison to the Technology Advisory Committee. Work with members of the community on City-community joint technology efforts (e.g., security cameras, web site work). Maintain current knowledge of changes, trends, and advances in software and hardware technology and make necessary recommendations for system and software enhancements and/or modifications given available resources and user needs. Assure all City data, databases, servers, and any and all information is stored and protected with regular, redundant, and multi-location back-up procedures. Develop and monitor the information technology budget. Identify and implement the most efficient and effective means to ensure adequate network, computing, and storage capacity. Identify security problems to ensure integrity of the City’s data and networked computing environment to ensure data privacy and to protect the City’s investment in technology. Recommend and coordinate City-wide employee training in computer usage and applications. Work with PCA to implement City communications goals using public resources. Perform related duties as assigned. Skills/Abilities: Plan, manage, and direct the City’s technology equipment, services, and functions. Strong customer service skills managing competing interests and limited resources. Analyze complex technical problems, evaluate alternatives, and recommend effective solutions. Prepare accurate reports of operations and develop specialized information as required. Exercise sound independent judgment within established policy and procedural guidelines. Troubleshoot software and hardware problems in a complex networked computer environment. Diagnose problems with non-computer systems electrical power, radio, signaling, and audio/video systems. Perform vendor and contract management. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Information Technology Manager Page 3 of 4 Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: On a continuous basis, sit at a desk for long periods of time; intermittently stand, bend, squat, climb, kneel, and twist while working on computer equipment, peripherals, and other ancillary equipment; climb ladders; climb under desks; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use various hand tools and testing equipment in repair, adjustment, or problem identification of computers and related equipment; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 50 pounds or less. The employee frequently (daily) works with use of vehicle. The employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of employee supervision, including work planning, review, and evaluation. Principles and methods of systems analysis and data base management. Principles and practices of business processes, including workflow, dataflow, and efficiency. Principles and practices of radios, including transmission, antennae, signal strength, links, radiation patterns, and repeaters/voters. Types and purposes of audio/video equipment, including file types, compression, signal and cable types, and conversions. Principles and operations of a complex networked computing environment, including web servers, databases, internet connectivity, and wide area network technologies. Operating system software, database software, utility software, and other software tools for daily administrative operations. Basic computer maintenance and diagnostic principles and practices. Hardware and software for personal, departmental, and enterprise computer business applications. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, file sharing systems, and databases. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Information Technology Manager Page 4 of 4 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in data processing, electrical engineering, computer science, or a related field. Experience: Five years of progressively responsible, professional experience in data processing, including systems analysis and three years experience in a supervisory capacity. Professional public sector experience is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Must be willing to work outside normal working hours when necessary. Established: 04/18/05 Resolution #: 2005-059 N.C.S. Revised: 10/15/2007; Resolution #: 2007-179 N.C.S. Department: Economic Development and Open Government FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04ITS3 Information Technology Specialist III Summary Provide a variety of complex technical management and support of network systems; plan, design, and implement interdepartmental information systems; provide consultation to departments to identify information management needs; install, configure, and troubleshoot networked applications and systems; perform project management tasks for stand-alone department applications or on IT sponsored projects, as needed. Class Characteristics Direction is provided by a higher-level supervisor or manager; responsibilities may include the direct supervision of technical and support staff. This is the advanced-journey level class of the Information Specialist series. Incumbents perform independently within established guidelines. This class is distinguished from the Information Specialist II by its advanced journey level skills, complex installation, design, diagnostic, and maintenance duties, and by regularly providing direction to other technical staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, design, and implement interdepartmental information systems. Meet with departments to determine system functions and desired results; analyze departments’ system and program problems and change in requirements; identify and recommend software and/or hardware modifications and upgrades; perform or oversee any enhancements or modifications. Work closely with key user contacts and managers to identify and provide for computer needs. Assist in the long-range strategic planning of LAN and WAN systems for the City; participate in the development of system policies and procedures. Set standards and develop guidelines to ensure compliance for program documentation. Analyze and evaluate vendor supplied software and hardware products; recommend new or replacement products; coordinate the acquisition, installation, and application of vendor products; evaluate and monitor hardware and software support contracts. Implement, evaluate, monitor, and maintain appropriate security systems and procedures. Assess the need for, create, and implement configuration changes in network devices, including switches, routers, firewalls, and network servers to maintain system security and optimum operation. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Information Technology Specialist III Page 2 of 3 Install, configure, troubleshoot, and repair desktop computers to department standards; participate in standards development; maintain desktop configuration control; install and configure standalone and networked printers, scanners, and wireless bridges and networks. Install, troubleshoot, and perform repairs, reconfiguration, and replacement of network devices such as routers, switches, phones, cameras, and firewalls. Test desktop computer configurations for incorporation into standards. Install computer workstations, servers, printers, and peripherals; maintains records and logs; perform system backups. Install, configure, and troubleshoot commodity (off the shelf) software products. Perform related duties as assigned. Skills/Abilities: Analyze work papers, reports, and special projects; identify and interpret technical and numerical information. Observe and problem-solve operational and technical policy and procedural issues; interpret and explain technical concepts to less knowledgeable individuals. In the scale of interdepartmental systems, identify and conceptualize user information needs; evaluate existing system software/hardware capabilities relative to those needs; implement changes/adjustments or make recommendations as appropriate. Identify, analyze, and assess computer and network administration problems and take appropriate corrective action; coordinate the corrective actions of other IT staff. Establish standards for personal computer system resources; analyze and evaluate software and hardware products and upgrades. Install, monitor, modify, and maintain system hardware and software; prepare complex computer programs for business applications. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit at a desk for long periods of time; intermittently stand, bend, squat, climb, kneel, and twist while working on computer equipment, peripherals, and other ancillary equipment; climb ladders; climb under desks; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use various hand tools and testing equipment in repair, adjustment, or problem identification of computers and related equipment; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 50 pounds or less. The employee frequently (daily) works with use of vehicle. The employee is occasionally exposed to fumes or airborne particles. Requires the ability to work in an office environment where the noise level is usually moderate. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Information Technology Specialist III Page 3 of 3 Qualifications Knowledge of: Principles and methods of systems analysis. Hardware and software life cycles. Uses and limitations of information technology systems. Current trends and developments in information technology systems. Operating systems and software packages, including Windows and Unix. Comprehensive designs, planning deployments for, and maintenance of Cisco networking products, Cisco security products and systems, Microsoft enterprise (Server, SQL Server, Exchange) systems, and network server and storage hardware. Selection, planning, deployment, and maintenance of enterprise-scale systems. Principles and practices of project management and use of MS Project. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in computer science or a related field. Experience: Four years of progressively responsible experience in an environment involving computer operation performing network design and administration, database applications (such as SQL Server, Informix, Oracle), web-based and email-based applications, and networked computer and printers. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a manufacturer’s certification in Cisco networking and Microsoft enterprise products (server, MS Office) or completion of industry-specific coursework. Additional Requirements: Must be available to work outside normal working hours when necessary. Established: 06/19/06 Resolution #: 2006-112 N.C.S. Revised: Department: Economic Development and Open Government FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 11LGLA Legal Assistant Summary Coordinate administrative operations within the City Attorney’s Office; provide responsible, specialized, and confidential administrative and secretarial support to the City Attorney and associated staff; serve as a liaison between the City Attorney, the City Council, department directors, City staff, outside agencies, and the general public. Class Characteristics General direction is provided by the City Attorney; responsibilities include the direct and indirect supervision of lower level professional, technical, and clerical personnel. The incumbent in this single-position class works with substantial independence, applying extensive knowledge of legal office processes as well as sound judgment, problem-solving skills, and sensitivity in complex situations. This class can be distinguished from Administrative Assistant because the Legal Assistant oversees day-to-day administrative activities within the City Attorney’s Office while providing advanced and specialized legal office and secretarial support directly to the City Attorney and associated staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Coordinate and facilitate office administrative activities within the City Attorney’s Office; receive and evaluate a wide range of questions and information via documents, telephone calls, personal requests, electronic mail, regular mail, and other means; determine the urgency of the action needed; provide information regarding department administrative regulations, policies, and procedures as appropriate; communicate priority concerns to attorney(s) as needed; serve as a liaison on behalf of the City Attorney by coordinating with the City Council, department director, City staff, outside agencies, and the general public regarding various issues and activities. Receive, process, and prepare a wide range of documents; draft pleadings, subpoenas, contracts, Council agenda reports, resolutions, ordinances, correspondence, memoranda, reports, and other documents, both independently and as directed by legal staff; ensure that all documents comply with court, city or other rules, regulations, and procedures; obtain signatures or applies signature stamp if authorized; arrange for filings, agenda placement, document production, and/or personal service; place items on court, City Council, or other calendars; track status; monitor appearances and hearings; notify attorneys of items requiring his/her action and/or response. Coordinate the City’s response to personal service and/or business document subpoenas; review subpoenas for completeness and correctness of form; verify and process payments and fees when applicable; contact employees as needed to confirm court appearance or request that subpoenaed materials be compiled; review subpoenaed materials and redact information in documents that is privileged; monitor and ensure compliance with subpoena deadlines. Coordinate the City’s response to requests for public records and respond to requesting parties as required by law; notify appropriate departments and/or staff of the request; work with departments to ensure delivery of all materials to the City Attorney’s Office; review materials for DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Legal Assistant Page 2 of 4 responsiveness and redact privileged information; arrange for copying of materials; arrange and monitor in-house citizen review of information when necessary; collect and deposit fees. Maintain a variety of department records; ensure proper destruction of records in compliance with state law and city record management policies. Assist with or coordinate special projects; research and assemble data involving state codes, city ordinances, case law, Attorney General opinions, and other information; verify that data is complete, accurate, and consistent; provide summary reports. Assist the City Attorney and associated staff in the implementation of department goals, objectives, strategies, policies, procedures, and work plans. Maintain conference room and/or attorney calendars; schedule meetings and conference calls; attend meetings on behalf of the City Attorney when requested. Prepare and monitor the City Attorney’s annual budget; develop worksheets and draft narratives for administrative review/approval; track department expenditures during the year. Prepare and provide informational materials to the City Council, Planning Commission, Site Plan, Architectural Commission, and other City Boards and Committees regarding their legal obligations relative to the Ralph M. Brown Act, the Political Reform Act, and other requirements. May provide back up assistance for other administrative support positions; may lead or indirectly supervise subordinate staff on a project or ongoing basis. Perform related duties as assigned. Skills/Abilities: Work independently to coordinate and facilitate day-to-day administrative functions within a legal office. Provide complex administrative and secretarial support to attorneys and associated legal staff. Prepare and process complex legal documents. Maintain confidentiality of documents, materials, and information. File court documents in federal, state, and local courts. Interpret and apply legal administrative rules, regulations, policies, and procedures. Use initiative and sound independent judgment within established guidelines. Read, understand, and interpret law-related documents including case files, professional journals, technical reports, or government regulations. Organize work, set priorities, meet critical deadlines, and follow up assignments with minimum direction. Prepare/compose correspondence, reports, and specialized legal materials independently or from brief instructions. Interpret, comprehend, and implement technical instructions that include both abstract and concrete variables. Interpret City policies and procedures. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Legal Assistant Attend job-related trainings/meetings through legal/law related organizations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement; sort, separate, and arrange material in a prescribed manner; and sit for extended periods of time while operating word processing equipment. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Advanced legal office administrative and secretarial practices and procedures. Legal office terminology, processes, and procedures; the format for legal documents; and basic law library research methods. Record keeping, report preparation, and filing methods. Organization, procedures, and operations of municipal government. Rules and regulations governing public meetings, including notification and distribution of meeting materials. Principles and practices of business letter and report writing. Policies and procedures governing public agency record keeping. Methods and techniques of researching and compiling information. English grammar, spelling, vocabulary, and punctuation; basic mathematic principles. Basic principles and practices of lead supervision, direction, and staff development. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: An Associate’s degree with major course work in business management, public administration, legal studies, or related field. Page 3 of 4 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Legal Assistant Page 4 of 4 Experience: Four years of progressively responsible secretarial or office administrative experience, including at least two years in a legal office setting. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 11/21/05 Resolution #: 2005-195 N.C.S. Revised: Department: City Attorney FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04MAN1 Management Analyst I Summary Learn and perform administrative, financial, systems, statistical, personnel, and other management analyses for an assigned department, division, or program; and to learn and perform progressively responsible professional assignments such as budget, contract administration, grant administration, legislative monitoring, and regulatory compliance. Class Characteristics Direction is provided by an assigned manager or department director. Responsibilities may include the indirect and direct supervision of technical and administrative support personnel. This is the entry level class in the Management Analyst series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Since this class is the entry level professional in the series, employees may have only limited directly related work experience. Employees work under general supervision while learning job tasks. Incumbents perform the more routine professional assignments in support of an assigned department, division, or program. This class is alternately staffed with Management Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency that meets the qualifications for the higher level class. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assist in coordinating and facilitating the preparation, development, monitoring, and administration of department or division operating, multi-year, and/or capital improvement budgets. Research, evaluate, and prepare statistical, financial, demographic, and operational data used in reports, studies, surveys, and analyses; maintain and track key quality measures for assigned department. Track and summarize pending legislation and/or regulations. Serve as liaison between outside organizations and the City; provide professional guidance and interpretation of City policies and procedures. Participate in the development and implementation of departmental strategic plans. Assist with the investigation, analyses, development, preparation, coordination, and/or conduct of special studies or projects and corresponding documentation and technical reports; draft, edit, and/or evaluate Council agenda reports prepared by department personnel. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Management Analyst I Page 2 of 4 Assist with the revision and development of fees; administer contracts and leases; ensure compliance with City and department procedures, policies, and pertinent laws, regulations, and ordinances. Assist in the development and analysis of departmental policies, procedures, and systems. Prepare draft regulatory reports. Receive, research, and respond to questions from outside agencies, other City departments, and the general public. Research grant opportunities and prepare grant proposals; monitor and administer grants. Assist with the monitoring of consultants and contractors; administer contracts. Evaluate departmental, division, and/or program operations and activities; measure performance; recommend improvements and modifications; prepare associated reports on operations and activities. Represent departmental and City interests on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions, and outside agencies. Learn to and plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance. Participate in the administration of asset management and customer service request training systems; monitor customer service and work order tracking systems to assure efficient and timely resolution of requests and routine maintenance tasks. Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. Skills/Abilities: Research, analyze, and develop recommendations for the resolution, and/or improvement of technical and administrative issues within assigned department. Work with and maintain the confidentiality of information. Learn to perform professional analytical work in support of assigned department and programs. Identify, research, and respond to routine questions from other City departments, outside agencies, and the public. Prepare and present more routing, less complex technical reports, requests for proposal, contracts, and agreements. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Management Analyst I Page 3 of 4 Learn to interpret, understand, and apply federal, state, local, and department policies, procedures, and regulations. Learn to analyze financial data, fiscal, and actuarial reports. Participate in the conduct, preparation, and presentation of special studies related to assigned operations. Supervise, train, and evaluate assigned support staff. Utilize sound judgment to make decisions in the course of work. Apply innovation to problem solving and adapt to new and changing circumstances. Provide leadership when necessary to effect departmental goals. Apply principles of teamwork. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to: sit, stand and walk short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear in person and on a telephone. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (for reading and working at a computer) and the ability to adjust focus. Employees typically work in an office environment where the noise level is moderate. Qualifications Knowledge of: Principles and practices of organization and administration. Principles, practices and procedures of technical report writing and statistical and graphical presentation methods. Principles and procedures of financial record keeping and reporting. Principles of project and contract management. Principles and practices of business writing. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Management Analyst I Page 4 of 4 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or a related field. Experience: One year of professional analytical experience, preferably in a municipal organization. Certifications/Licenses: Possession of a valid California driver’s license. Established: 09/14/2015 Resolution #: 2015-132-N.C.S. Revised: Department: City-wide FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04MAN2 Management Analyst II Summary Perform administrative, financial, systems, statistical, personnel, and other management analyses for an assigned department, division, or program; to perform progressively responsible professional assignments such as budget, contract administration, grant administration, legislative monitoring, and regulatory compliance; and to serve as an advisor to the department’s management team. Class Characteristics Direction is provided by an assigned manager or department director. Responsibilities may include the indirect and direct supervision of technical and administrative support personnel. This is the journey level class within the Management Analyst series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual, or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Incumbents perform responsible professional assignments in support of an assigned department, division, or program. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Coordinate and facilitate the preparation, development, monitoring, and administration of department or division operating, multi-year, and/or capital improvement budgets; develop and update fiscal projections for various departmental operating funds. Research, evaluate, and prepare statistical, financial, demographic, and operational data used in reports, studies, surveys, and analyses; analyze and make recommendations in the development and administration of assigned program area; maintain and track key quality measures for assigned department. Research and analyze pending legislation and/or regulations and identify impact to department programs and activities. Serve as liaison between outside organizations and the City; provide professional guidance and interpretation of City policies and procedures. Participate in the development and implementation of departmental strategic plans. Investigate, analyze, develop, prepare, coordinate, and/or conduct special studies or projects and corresponding documentation and technical reports; make recommendations; prepare, edit, and/or critically evaluate Council agenda reports prepared by department personnel. Revise and develop fees; negotiate and administer contracts and leases; ensure compliance with City and department procedures, policies, and pertinent laws, regulations, and ordinances. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Management Analyst II Page 2 of 4 Assist in the development and analysis of departmental policies, procedures, and systems; recommend goals and objectives. Prepare and submit regulatory reports. Receive, research, and respond to questions from outside agencies, other City departments, and the general public. Prepare and present staff reports and presentations at various venues including commissions, councils, boards, and other governmental meetings and professional, industry, and community groups; draft City Council documents; serve on various committees and task forces. Research grant opportunities and prepare grant proposals; monitor and administer grants. Develop and administer contracts. Evaluate departmental, division, and/or program operations and activities; measure performance; recommend improvements and modifications; prepare associated reports on operations and activities. Represent departmental and City interests on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions, and outside agencies. Plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance. Oversee asset management and customer service request training systems; monitor customer service and work order tracking systems to assure efficient and timely resolution of requests and routine maintenance tasks. Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. Skills/Abilities: Research, analyze, resolve, and/or improve technical and administrative issues within assigned department. Work with and maintain the confidentiality of information. Independently perform professional analytical work in support of assigned department and programs. Identify, research, and respond to questions from other City departments, outside agencies, and the public. Prepare and present technical reports, requests for proposal, contracts, and agreements. Interpret, understand, and apply federal, state, local and department policies, procedures, and regulations. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Management Analyst II Page 3 of 4 Independently analyze situations and data and develop logical conclusions and sound recommendations. Analyze financial data, fiscal, and actuarial reports. Conduct, prepare, and present special studies related to assigned operations. Supervise, train, and evaluate assigned staff. Utilize sound judgment to make decisions in the course of work. Apply innovation to problem solving and adapt to new and changing circumstances. Provide leadership when necessary to effect departmental goals. Apply principles of teamwork. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to: sit, stand and walk short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear in person and on a telephone. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (for reading and working at a computer) and the ability to adjust focus. Employees typically work in an office environment where the noise level is moderate. Qualifications Knowledge of: Principles and practices of organization and administration. Principles and practices of municipal budget development, analysis, and administration. Principles, practices, and procedures of technical report writing and statistical and graphical presentation methods. Principles and procedures of financial record keeping and reporting. Principles and practices of grant development and administration. Programs, processes and structure of assigned department. Principles of continuous process improvement ad key quality measurement tracking. Pertinent federal, state, and local laws, ordinances, rules and legislative and regulatory processes. Principles of project and contract management. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Management Analyst II Page 4 of 4 Principles and practices of supervision. Principles and practices of business writing. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or a related field. Experience: Two years of professional analytical experience similar to a Management Analyst I with the City of Petaluma. Certifications/Licenses: Possession of a valid California driver’s license. Established: 9/14/2015 Resolution #: 2015-132-N.C.S. Revised: Department: City-wide FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 5 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09OPMG Operations Manager Summary To plan, organize, direct, and coordinate activities of the Operations Division within the Public Works and Utilities Department including the operation, repair, and maintenance of utilities, storm drains, streets, sidewalks, signs and striping, fleet maintenance, parks, and buildings; to coordinate Operations activities with other divisions and departments; to participate in the planning, development, and implementation of public works infrastructure systems that meet the needs of the community; to ensure compliance with regulatory agency standards and operational and maintenance requirements; and provide highly complex staff assistance to the Director of Public Works and Utilities. Class Characteristics General direction is provided by the Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of supervisory, technical, and support services positions. This position is distinguished from the Utility Operations Supervisor by its management responsibilities for division operations, staff and activities, whereas the latter is responsible for supervising the operations of a section or group within the division. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Develop and implement divisional goals, objectives, policies, and procedures. Plan, organize, and direct operations, maintenance, and repair activities involving water distribution and storage systems, sewer collection, stormwater conveyance, streets and sidewalks, signs and striping, fleet equipment maintenance, parks, and building facilities. Direct, oversee, and participate in the development of the Operations Division work plan; assign work activities, projects, and programs; monitor work flow; review and evaluate work products, methods, and procedures. Prepare the Operations Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Develop and implement plans for public works and utilities improvements and modifications; serve as project director ensuring the needs of the City are met and project conforms to City standards, expectations, timeline, and budget. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Operations Manager Oversee the maintenance and utilization of an asset management, flood monitoring, customer service request, and work order systems to ensure the efficient and effective completion of tasks associated with the maintenance of public works infrastructure; accurately track costs and asset condition data. Develop and implement a safety and emergency response program for field operations and the department; monitor program effectiveness and make adjustments as required. Interpret and provide direction on new regulatory requirements and their impact on operations; ensure that any required operational changes are communicated to technical staff and higher-level management. Prepare a variety of reports, forms, correspondence, and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Prepare specifications and make recommendations for new equipment and supplies; recommend the purchase of new equipment and supplies as necessary; prepare and manage contracts. Coordinate with outside agencies related to the installation, repair, maintenance, and operation of public works infrastructure; review and resolve operational issues. Oversee utility billing, meter reading, and backflow prevention systems; manage rate reviews and updates; assist in utility rate studies and capacity fee studies. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, quality goals, and budgets. Assist the Engineering Department in the preparation of Capital Improvement Programs by scoping, budgeting, scheduling, and prioritizing. Supervise and participate in the development of plans, specifications, estimates, and work orders for the construction of public works and City projects; review construction plans, specifications, and estimates; coordinate engineering plan review with other City departments, divisions, sections, and outside agencies. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Perform related duties as assigned. Skills/Abilities: Organize and direct activities associated with the operation, maintenance, installation, and repair of public works infrastructure. Analyze problems; identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Page 2 of 5 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Operations Manager Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules, and regulations. Prepare and administer division budget including related elements of capital improvement plan budget. Ensure division compliance with operational and mandated regulatory requirements. Interpret and understand construction plans and basic engineering principles as they relate to areas of operations. Interpret, prepare, amend, and manage contracts related to areas of operation. Manage a variety of projects related to the operations, maintenance, installation, and repair of public works infrastructure. Read and interpret financial reports in the monitoring of expenses, revenue, and budget. Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices associated with the maintenance and operations of water distribution and storage, sewer collection, stormwater conveyance, street pavement, signs and striping, traffic and street lights, fleet equipment, parks, and building systems. Page 3 of 5 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Operations Manager Principles, practices, and methods of civil engineering in a municipality. Principles and practices of asset management. Principles and practices of water/wastewater engineering. Capital improvements cost estimation. Principles and practices of contract administration. Principles and practices of construction management. Principles and practices of water distribution and water quality including sources of supply, water quality methods, and disinfecting techniques. Advanced principles and practices of project management and contract administration. Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent federal, state, and local rules, regulations, and laws. Budgeting procedures and techniques. Methods and techniques of developing and implementing a comprehensive emergency response program. Occupational health and safety standard practices. Methods and techniques of analyzing and interpreting data and statistics. Principles and practices of supervision, training, and personnel management. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in engineering, construction management, environmental sciences, public administration, business administration, or related field. A Master’s degree is highly desirable. Experience: Five years of increasingly responsible experience involving the operation, maintenance, installation, and repair of a variety of public works infrastructure, including two years of project management and supervisory experience. Page 4 of 5 DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Operations Manager Page 5 of 5 Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a California Department of Health Services Grade 5 Water Distribution Operator’s Certificate may be required. Registration as a Professional Engineer within the State of California or other State is desirable. Established: 05/20/2013 Resolution #: 2013-053 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09PFMM Parks and Facilities Maintenance Manager Summary To plan, organize, direct and coordinate the Parks and Facilities Maintenance Division within the Public Works and Utilities Department including the repair of City's parks, landscaped, and recreational areas, and City buildings; to coordinate and support standing committee(s) appointed by the Council; and provide highly complex staff assistance to the Director of Public Works and Utilities. Class Characteristics General direction is provided by the Director of Public Works and Utilities; responsibilities include the direct supervision of technical positions. This position is distinguished from Parks Maintenance Crew Supervisor by its management responsibilities for division operations, staff and activities, whereas the latter is responsible for supervising the operations of a section or group within the division. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Develop and implement divisional goals, objectives, policies, and procedures. Direct, oversee and participate in the development of the Parks and Facilities Maintenance Division work plan; assign work activities, projects, and programs; monitor work flow; review and evaluate work products, methods, and procedures. Prepare the Parks and Facilities Maintenance Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Develop and implement plans related to the maintenance of City parks, recreational facilities, landscaped areas, and buildings; implement policies and procedures. Oversee the maintenance of parks, playground areas, park facilities, City pool, pedestrian/bike trails, and assigned landscaped medians, parkways, and other miscellaneous landscapes, recreational facilities, and City buildings. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Parks and Facilities Maintenance Manager Page 2 of 4 Participate in the selection and management of outside contractors and consultants to ensure compliance with City standards; research and resolve contractor performance issues. Manage City landscape assessment districts (LAD’s) including annual renewals. Review plans, drawings, and cost projections for public projects and direct the implementation of changes and construction for new and existing parks, landscape sites, and facilities. Inspect damaged and diseased trees, shrubs, or turfs on city-owned or landscape assessment district property to determine appropriate corrective action. Respond to emergencies including fallen trees and park maintenance problems. Develop and coordinate a volunteer program for the maintenance of City properties. Attend meetings, including City Council, various boards and commissions, and community meetings. Supervise the City’s Integrated Pest Management Program and the application of all pesticides throughout the City. Prepare a variety of reports, forms, correspondence, and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Serve as a member of the department’s executive team and participate in discussion and decisions related to department-wide activities impacting personnel, facilities, quality goals, and budgets. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. Skills/Abilities: Organize and direct activities associated with the maintenance of parks and landscaped areas, recreational facilities, and City buildings. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules, and regulations. Prepare and administer division budget including related elements of capital improvement plan budget. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Parks and Facilities Maintenance Manager Page 3 of 4 Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Respond to inquiries or complaints from citizens, regulatory agencies, or members of the public community. Review, interpret, and understand construction and development plans and blueprints. Work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry. Apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Maintain accurate records and prepare comprehensive reports. Effectively represent the City in contacts with the public, businesses, community organizations, regional organizations, and other government entities. Carry out safety regulations and direct policies in order to comply with all federal, state, and local environmental and safety regulations. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of park and landscape maintenance, cultivation, and horticulture. Principles and practices of facilities maintenance management. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Parks and Facilities Maintenance Manager Page 4 of 4 Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent federal, state, and local laws, ordinances, and rules. Principles and practices of contract administration. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Occupational health and safety standard practices. Playground safety rules and regulations. Methods and techniques of analyzing and interpreting data and statistics. Principles and practices of supervision, training, and personnel management. Principles and Practices of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in park management, construction management, horticulture, forestry, architecture, engineering, construction management, or a related field. Experience: Five years of increasingly responsible work experience in the maintenance of parks and landscaped areas, including two years of supervisory experience. Certifications/Licenses: Possession a valid California Class C Driver's License. Possession of a valid Pest Control Advisors license (PCA) issued by the State of California, Department of Pesticide Regulation. Arborist Certification from the International Society of Arboriculture is desirable. Established: 07/10/00 Resolution #: 00-187Q N.C.S./ 2014-173 N.C.S. Reformatted: 06/30/06 Revised: 11/17/14; Formerly: Parks and Landscape Manager Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04PMGR Project Manager Summary Administer and serve as project manager for various public works architectural, engineering, and related capital improvement projects for the City; provide specialized expertise pertaining to “green building” requirements and opportunities to achieve environmental sustainability and energy efficiency; identify, prepare, and administer grants for related projects; and provide administrative and technical support to the assigned division. Class Characteristics Direction is provided by a higher-level manager; responsibilities include direct or indirect supervision of subordinate professional, technical, and/or support services positions on a project basis. This class can be distinguished from the Engineering Manager by the latter’s responsibility for the overall management of the division and licensing requirements. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Administer, manage, and coordinate public works architectural, engineering, and capital improvement projects, including those designed to achieve environmental sustainability and energy efficiency; develop, plan, organize, and execute project activities, including the preparation of project plans, specifications, estimates, and schedules. Work with project architects, engineers and other staff to identify “green building” options; research green building alternatives and perform cost/benefit analyses; investigate and analyze the full scope of short- and long-term advantages to green building opportunities. Develop proposals and recommendations for project sustainability and energy efficiency; facilitate and coordinate green build certification. Develop proposals and recommendations regarding options for increasing project environmental sustainability and energy efficiency; develop informational and educational materials to inform others about green building opportunities. Prepare, track, monitor, and administer project budgets and grant funding allocations; estimate project costs; implement cost controls; maintain budget balances; record change orders and project overruns; maintain and prepare records of expenditures. Serve as a liaison between various parties to coordinate project design and/or construction activities; facilitate, coordinate, and direct the preparation of project plans, specifications, and estimates. Participate in departmental short- and long-range planning activities as assigned. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Project Manager Page 2 of 4 Arrange, coordinate, and participate in meetings between project participants, principals, and other parties; serve on committees, task forces and work teams; provide staff support as assigned; research and report on issues. Establish, coordinate, and maintain project schedules; identify critical tasks and lead times; distribute updates and related documents; monitor project status, working with contractors and other participants to keep project on schedule. Compile and edit project specifications in preparation for bid development; prepare public documents; lead pre-bid meetings; evaluate responsible and responsive proposals and participate in the contractor selection process. Review, negotiate, prepare, and administer contracts and agreements related to assigned projects. Coordinate with other department staff to initiate and submit grant applications for new capital projects. Prepare a variety of internal and external reports, correspondence, recommendations, contracts, agenda packets, memoranda, and other documents pertaining to assigned functions; make presentations to City officials, management, employees, contractors, other public agencies, advisory bodies, and the community. Respond to inquiries and provide information regarding assigned project activities and related department matters. Monitor and evaluate the City's compliance with various ordinances, codes, and applicable laws; report issues of non-compliance; review operational conditions in the field as necessary. Review environmental impact and other reports for compliance with City policies, rules, and regulations; conduct special studies on a wide variety of project-related issues. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. Skills/Abilities: Plan, organize, manage, and coordinate major capital improvement projects in a complex environment. Comprehend, interpret and apply complex laws, ordinances, codes, regulations, standards and requirements pertaining to architectural, engineering and construction activities. Communicate technical concepts clearly and accurately a variety of audiences. Interpret and apply complex state laws pertaining to energy efficiency and greenhouse gas emission reduction. Prepare complex narrative and statistical reports and make persuasive oral presentations of ideas and recommendations. Read and interpret financial reports. Create project schedules and budgets using software tools. Conduct cost/benefit analyses. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Project Manager Page 3 of 4 Effectively negotiate contract terms, conditions, and scope changes. Deal constructively with conflict and develop effective solutions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with both abstract and concrete variables. Effectively represent the department to elected officials, City executives, businesses, the public, and others. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and must operate an automobile to attend various meetings and workshops. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of architectural, engineering, and construction project administration including project planning, communications, budgeting, cost/benefit analysis, financial tracking, proposal development, contractor selection, and contract management. Basic architectural, engineering, and construction principles and practices. Current building and development codes. Principles and practices pertaining to “green building.” Principles and practices of grant administration. Principles and practices of budget development and administration. Pertinent federal, state, and local laws rules and regulations, including, but not limited to the California Environmental Quality Act (CEQA) and California Building Code. Options for maximizing human and environmental health, sustainable site development, water savings, energy efficiency, materials selection, and indoor environmental quality when implementing capital improvement projects. General construction materials, methods, and equipment. Principles and practices of technical and functional supervision. Safety practices pertaining to the work. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Project Manager Page 4 of 4 Principles and practices of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, environmental studies, construction management, or a related field. Experience: Four years of increasingly responsible experience coordinating and administering architectural, engineering, or construction capital projects. Experience with municipal or other public sector capital projects is highly desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a valid registration as a Professional Engineer is desirable. Established: 10/15/07 Resolution #: 2007-177 N.C.S./ 2014-173 N.C.S. Revised: 11/17/14; Formerly: Department: FLSA Status: Project Manager – Green Building Public Works & Utilities Non-Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04RECO Recreation Coordinator Summary Plan, organize, and supervise City recreation programs and services; plan, organize, and implement specialized recreation social/cultural, special events, social services, and sports/athletics programs. Class Characteristics General direction is provided by a higher-level supervisor or manager; responsibilities may include direct or indirect supervision of lower level professional, technical, and clerical personnel. This is a professional/supervisory class, responsible for coordinating and supervising a variety of assigned departmental programs involving youth, teens, and adults; positions may be assigned to social/cultural or sports/athletic program areas. This class is distinguished from Recreation Supervisor in that the latter has responsibility for planning and directing all City recreation and related programs, activity, and facility use. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, schedule, coordinate, and direct assigned City recreation programs and/or recreation facilities and staff; assist in the development and implementation of goals, objectives, policies, procedures, and work standards in areas of responsibility; participate in interviewing, hiring, and supervising contract employees and part-time recreation staff; provide for staff training and professional development. Make recommendations regarding matters of general policy and budget; prepare detailed budget requests for the staff, equipment, and materials for projected activities; provide technical assistance to staff; inspect and evaluate work being performed; identify problem areas and direct remedial actions to be taken; direct the selection, supervision, and work evaluation of assigned staff. Prepare and maintain statistical and other records and reports related to departmental programs and projects; respond to inquiries and complaints related to departmental programs and activities. Organize, schedule, and coordinate youth and adult athletic leagues and tournaments; direct aquatics programs and facility use; organize and supervise programs and activities at a variety of locations in the City; evaluate recreation program effectiveness and participation and make recommendations for improvement or modification; supervise and inspect recreation areas and facilities to ensure proper and safe use of equipment. Oversee, process, and manage sports field rentals; enforce and regulate field use policies and facility rules; process field rental requests and payments; issue field use permits. Create marketing and promotional materials such as flyers, posters, banners, and newsletters; update and oversee social media platforms with information on the City’s recreation program and events. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Recreation Coordinator Page 2 of 3 Participate in long-term planning to assess future recreation needs; research new operational techniques, methods, and equipment; make recommendations for purchase or implementation. Coordinate recreation programs and activities with those of other City departments and outside agencies. Work with community groups in the planning and implementation of department programs; promote City recreation programs in the community; seek sponsorships for major special events. Monitor contract agreements with service providers. Act as City staff liaison to the City Museum Association, Youth Advisory Commission, Senior Advisory Committee, and other boards and committees. Perform related duties as assigned. Skills/Abilities: Plan, direct, assign, and review the work of others, including volunteer staff. Train staff and volunteers. Analyze administrative problems, evaluate alternatives, and recommend or adopt effective courses of action. Implement goals, objectives, policies, procedures, and work standards for assigned department programs and facilities. Promote and enforce safe work practices and ensure facility and equipment safety. Prepare clear and concise reports, correspondence, and other written materials. Make effective presentations of department programs and activities to internal staff, community groups, and the general public. Create basic marketing materials, such as flyers, posters, and banners. Exercise independent judgment and initiative within general policy guidelines. Prioritize and organize various on-going tasks. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee occasionally works with use of vehicle. The noise level in the work environment is usually moderate. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Recreation Coordinator Page 3 of 3 Qualifications Knowledge of: Theories, principles, methods, materials, and equipment used in municipal recreation. Basic rules and fundamentals of team sports. City recreation facilities and parks, including their basic features and amenities. Principles and practices of recreation program supervision pertaining to area of assignment. Basic budgetary principles and practices. Basic supervisory principles and practices. Safety practices and procedures relating to the work. Computer applications related to the work. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in recreation, physical education, or a related field. Experience: Recreation program leadership may be substituted for the education on a year for year basis to a maximum of two years. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 03/90 Resolution #: 90-147 N.C.S. Reformatted: 06/30/06 Revised: Department: Recreation FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09RESP Recreation Supervisor Summary Plan, organize, and direct comprehensive City-wide recreation programs, activities, and facilities use. Class Characteristics General supervision is provided by a higher-level manager; responsibilities include the direct and indirect supervision of lower level professional, technical, and clerical personnel. This class has primary responsibility for the administration of City recreational programs and facilities. The incumbent is responsible for formulating policy, developing goals and objectives, supervising staff, administering budgets, and directing day-to-day program or facility operations. This class is distinguished from the Director of Parks and Recreation in that the latter is responsible for the overall management and administration of the City's park and recreation functions and programs. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Participate in the development, direction, and implementation of goals, objectives, policies, procedures, and work standards for the department. Plan, organize, assign, direct, and review the work of staff; select personnel and provide for his/her training and professional development. Develop, implement, and direct, through subordinate supervisory staff, a broad range of recreational programs and activities for youths, teens, and adults, depending upon assignment, may include the operation of City pools. Work closely with other City staff to provide comprehensive recreation services to City residents and to solve a broad range of service delivery, community, and administrative problems. Develop, revise, and implement administrative programs and procedures including workload planning, assignments, and physical space allocation. Assist in preparing the Recreation Services Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget. Set work priorities; coordinate and schedule assignments. Advise department management and appropriate commissions and committees on aspects of recreation program and facility planning. Survey the community to determine recreational needs and implement programs to satisfy those needs. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Recreation Supervisor Page 2 of 3 Prepare a variety of periodic, annual, and special reports related to assigned programs, facilities, and activities. Prepare manuals and instruction procedures; recruit and train volunteers to assist in recreational programs and events. Create, implement, and administer professional service agreements and contracts with public, private, and non-profit service providers. Act as City liaison to various boards and committees which may include developing and producing monthly agendas; facilitating public meetings, and long term goal setting. Perform related duties as assigned. Skills/Abilities: Plan, organize, assign, direct, review, and evaluate the work of assigned staff. Select and motivate staff and provide for his/her training and professional development. Assist in the development and implementation of goals, objectives, policies, procedures and work standards, and internal controls. Plan, organize, and implement multifaceted recreational programs and activities. Identify community recreation needs and recommend alternative or enhanced programs. Exercise sound independent judgment within general guidelines. Prepare, clear, concise, complete reports, and other written correspondence. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of recreation program planning, development, implementation, and administration. Principles, practices, and methods of needs assessments and program evaluations. Public recreation trends and community needs and resources. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Recreation Supervisor Page 3 of 3 Principles of budgetary administration and control. Principles and methods of administration, including goal setting, policy and procedure development, work and program evaluation, and employee supervision. Theories, principles, methods, and equipment used in recreation operations and maintenance. Rules, regulations, and ordinances pertaining to recreation programs and facilities, including safety, fitness, aquatic, and related specialty practices. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in recreation, public administration, or a related field. Additional recreation program leadership may be substituted for the education on a year for year basis to a maximum of two years. Experience: Two years of experience which has included recreation program planning and implementation and/or recreation facility supervision. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 03/90 Resolution #: Revised: 06/30/06; Department: Recreation FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09REMG (Prior Job Class: 09CSMG) Revenue Manager Summary Plan, organize, manage, and direct the activities and functions of financial services, such as business license, assessment districts, accounts receivable, utility billing, printing services, and mail services. Class Characteristics Administrative direction is provided by the Director of Finance; responsibilities include the direct and indirect supervision of professional, technical, and/or support staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, manage, and direct the work of the finance division personnel performing accounts receivable, business licensing, utility billing, purchasing, printing, mail, and lock box service functions. Assist in recruitment, train employees, and evaluate work performance. Assist in the planning, development, implementation, and evaluation of policies, procedures, goals, objectives, strategies, programs, projects, and work standards for the division. Prepare and administer assigned divisions’ budgets. Manage contracts relating to divisions’ operations. Review accounting data and assure that it is properly classified in accordance with governmental accounting standards. Evaluate work methods and procedures used and recommend and implement improvements. Coordinate and implement changes in procedures based on City policies and federal and state laws. Modify documents and coordinate implementation of accounting systems and accounting control procedures. Assist the public in resolving problems; receive, research, and prepare responses to correspondence. Conduct research and gather data; provide technical advice and assistance on accounting issues. Maintain records and prepare reports, resolutions, and meter records; audit and analyze system reports for accuracy. Manage the utility meter reading interface and service order systems. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Revenue Manager Page 2 of 3 Administer the cashiering module and banking software for various departments, including set up, security, and troubleshooting issues. Complete budget preparation tasks and budget to actual analysis, as directed. Respond to questions and provide information to various City departments, outside agencies, and the public. Manage the City’s Cal Card program. Attend meetings as required by the Director of Finance. Participate in staff development training. Perform related duties as assigned. Skills/Abilities: Plan, organize, administer, review, and evaluate the work of others. Select, supervise, train, and evaluate staff. Analyze, evaluate, and reconcile complex financial data to arrive at accurate conclusions and recommendations; review and verify the accuracy of financial data and information. Apply mathematical operations to solve accounting problems. Recommend improved accounting methods, procedures, and internal controls. Define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community; handle the most intense and complex customer service requests. Effectively present information to management. Exercise sound, independent judgment within established guidelines. Interpret, explain, and apply federal, state, local, City, and department policies, procedures, laws, rules, and regulations. Coordinate multiple projects simultaneously; diagnose operational problems and take effective courses of action. Interact effectively under pressure and meet deadlines; work independently with minimal supervision. Gather and analyze data, prepare clear and concise reports, and maintain accurate records. Utilize data dictionary and database schemas for custom software design and accounting software migration. Operate office equipment including computers and supporting word processing, spreadsheet, database applications, and financial application software for Municipal governments. Communicate clearly and concisely, both orally and in writing. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Revenue Manager Page 3 of 3 Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk; use the computer keyboard and mouse, use hands to finger, handle or feel; reach with hands and arms; talk or hear; and smell. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of municipal accounting, budgeting, and auditing. Principles and practices of leadership, supervision, training, and performance evaluation. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines. Recent developments, current literature, and sources of information regarding assigned functions. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in accounting, business administration, finance, or a related field. Experience: Three years of lead or supervisory experience over a general accounting function. Experience in a public agency or governmental setting is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a CPA certificate is desirable. Established: 03/26/02 Resolution #: 2002-121 N.C.S. Reformatted: 06/30/06 Revised: Department: Finance FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04SRAC Senior Accountant Summary Apply principles of accounting to analyze financial information and prepare financial reports. Class Characteristics Direction is provided by a higher-level manager; responsibilities may include direct or indirect supervision of lower level professional, technical, and clerical personnel. This is the full journey level class in a professional accounting series. A Senior Accountant is expected to perform the full range of professional accounting work in the City. Incumbents are expected to have a thorough knowledge of accounting systems and procedures and the ability to exercise independent judgment and analytical skills within established systems and procedures. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Compile reports for certain asset liabilities such as cash assets, trustee assets, notes receivable, payroll, and deferred revenue. Review accounting data and assure that is properly classified in accordance with governmental accounting standards. Grant accountant for City. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts and documenting municipal transactions. Examine contracts, orders, vouchers, and reports to substantiate individual transactions prior to settlement. Install, modify, and document implementation of accounting systems and accounting control procedures. Devise and implement systems for general accounting. Assist management in planning, organizing, staffing, directing, and controlling, the work of support staff including the monitoring, evaluation, and revision of work assignments. Perform related duties as assigned. Skills/Abilities: Prepare complex financial and statistical reports; maintain and reconcile financial transactions records, ledgers, and journals. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Accountant Page 2 of 3 Understand transactions and relationships among accounting documents; detect fiscal record keeping errors rapidly and efficiently. Write reports, business correspondence, documentation, and effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Perform detailed numerical work with speed and accuracy. Comprehend and draw inferences from written material, analyze problems, gather relevant information, and recommend corrective action; perform multiple tasks under deadline pressure; organize and prioritized work to meet deadlines. Work independently with minimal supervision, utilizing sound judgment in the course of work. Prepare a variety of financial documents, reports and analyses with supporting statistics and data. Examine and verify financial documents and reports. Work with minimal supervision. Rapidly analyze financial data and draw sound conclusions. Skillfully analyze, understand, explain, and apply accounting and auditing principles, techniques, and procedures in the work performed. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; use the computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell; stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Accepted principles, techniques, practices of governmental accounting, fund accounting, auditing, and fiscal management; of accounting systems and data processing interrelationships. Laws relating to public finance and fiscal operations. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Accountant Page 3 of 3 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in accounting or a related field. Experience: Sufficient years of professional accounting experience that demonstrates possession of the required knowledge and abilities. Two years of local governmental accounting is highly desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license A CPA license is highly desirable. Established: 07/06/99 Resolution #: 99-138 N.C.S. Revised: 06/05/06; Department: Finance FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09CESR Senior Civil Engineer Summary Supervise and perform complex professional engineering work in the design, construction, inspection, and review of public or private engineering projects. Class Characteristics General direction is provided by a higher-level supervisor or manager; responsibilities include the direct and indirect supervision of lower level professional, technical, and support services positions. The Senior Civil Engineer performs the most complex professional engineering work which requires a substantial level of professional training and experience. Incumbents are expected to exercise considerable discretion and independent judgment in the supervision, coordination, and prioritization of different projects within the area of responsibility as well as in providing direction and technical expertise in the more complex engineering assignments. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Supervise and participate in the plan review and permit programs, and private development review and inspection. Make public presentations to the City Council, Planning Commission, other boards, and commissions and at community meetings. Plan, design, and construct various capital improvement projects for water system infrastructure (tanks, pump stations, distribution lines), sewer system infrastructure (transmission lines, lift stations, force mains), storm system infrastructure (collection and treatment systems, streets and public right-of-way infrastructure, pedestrian and bicycle facilities, airport facilities, parks and recreation facilities, and other City owned buildings and facilities. Manage construction contract administration. Supervise, train, and evaluate professional and technical staff. Prepare and administer or assist in the preparation and administration of the section budget. Review plans and estimates for construction prepared by private engineers. Review and make recommendations on technical reports and studies. Check computations and specified materials for accuracy and conformance within regulations. Inspect project sites and City infrastructure including water, sewer, storm, streets, and other City facilities for operational integrity and to establish capital improvement projects. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Civil Engineer Page 2 of 4 Coordinate engineering and plan review related activities with other City departments, divisions, and sections and with outside agencies. Obtain environmental compliance and permitting requirements for City capital improvement projects. Research, interpret, and apply the City code, and federal and state laws and regulations related to public works, subdivisions, and building projects. Interpret specifications and City policy and make change orders. Participate in the selection and supervision of private professional engineers for the development of plans and specifications, studies, and reports. Supervise, review, and participate in the preparation of environmental assessments and studies. Supervise and participate in the development of plans, specifications, estimates, and work orders for the construction of public works and City projects. Prepare reports and assist in the preparation of the capital improvement plan and budget. Review subdivisions and development plans for compliance with City standards. Sign and stamp civil engineering documents including various types of studies, reports, and construction documents such as specifications and improvement plans. Serve as staff representative to a variety of City commissions, boards, and committees on engineering matters. Prepare various applications for federal and state grants; initiate and conduct engineering planning studies to identify public works facility needs. Participate in and direct efforts in the City’s Emergency Operations Center during emergency situations. Perform related duties as assigned. Skills/Abilities: Successfully perform complex engineering work in a wide variety of engineering projects. Effectively supervise and direct the work of professional and technical staff. Collaborate with and manage multi-disciplinary teams including engineers, architects, and scientists for complex public works projects. Apply engineering principles to develop and evaluate alternative courses of action and determine appropriate solutions. Make presentations to public officials and members of the public. Prepare clear, concise, and accurate reports, records, and correspondence. Prepare and review budgets and cost estimates. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Civil Engineer Page 3 of 4 Conduct and manage public interaction and discourse. Set and manage expectations with regards to public entities. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and must operate an automobile to attend various meetings and workshops. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles, practices, and methods of civil engineering in a municipal setting. Program and project development, management, and evaluation. Environmental compliance and various state and federal agency permitting requirements. Capital improvement cost estimation and contract administration. Construction methods and equipment. Applicable laws, regulations, codes, rules, and standards. Principles and practices of management and supervision. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Experience: Five years of progressively responsible professional engineering experience to demonstrate possession of the knowledge and abilities listed above, including supervisory experience. Certifications/Licenses: Registration as a Professional Civil Engineer in the State of California with good standing is required. Possession of a valid California Class C driver’s license. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Civil Engineer Page 4 of 4 Established: 01/22/07 Resolution #: 2007-011 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04SRCE (Previous Job Class: 04NPCO) Senior Code Enforcement Officer Summary Plan, coordinate, and supervise the City's Code Enforcement and Neighborhood Preservation Programs; including coordination of the City’s code enforcement activities. Class Characteristics Direction is provided by a higher-level supervisor or manager; responsibilities may include the direct or indirect supervision of support staff. The Senior Code Enforcement Officer is a single class full journey-level position responsible for the City’s Code Enforcement and Neighborhood Preservation Programs. The incumbent is expected to have specific knowledge and expertise in the program areas; exercise considerable independence in the planning, directing, coordinating, and supervising of programs; perform a full range of supervising authority and focus on providing administrative support and control, identifying and analyzing problems, and developing solutions for assigned programs and activities. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, manage, and direct comprehensive code enforcement and neighborhood preservation programs ensuring compliance with federal, state, and city codes, ordinances, and regulations. Coordinate and direct city-wide code enforcement activities for general nuisance abatement, business licenses, health and welfare, streets and public areas, water and services, zoning, planning, and housing. Provide administrative and technical support, and coordination and leadership, in the execution of day-to-day program activities. Design, develop, and implement systems, policies, procedures, and processes for program efficiency and effectiveness. Supervise and/or conduct specialized and generalized inspections, enforcement, and compliance activities. Develop, write and present information, workshops, and training programs to the public, City officials, and others. Educate, listen, and respond to issues and facilitate resolution of problems, concerns, and complaints. Write technical reports and proposed regulations, policies, and procedures. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Code Enforcement Officer Page 2 of 3 Explain and interpret city codes, ordinances, policies, and procedures. Draft notices, monitor timelines for compliance and/or abatement, prepare and send any required follow-up notices; schedule and prepare for administrative hearings. Operate computer programs, spreadsheets, and databases. Perform related duties as assigned. Skills/Abilities: Work closely and effectively with others to enhance and preserve the quality of neighborhoods through public relations, community building, and education and code enforcement activities. Effectively organize and manage the work activities of others. Interpret and apply City codes, ordinances, policies, and procedures. Research, analyze, and summarize data. Make effective and professional presentations. Prepare clear, concise, and complete reports, correspondence, and other written materials. Facilitate and/or assist others resolve conflict. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee operates a motor vehicle to transport materials and perform job duties. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee occasionally works with use of vehicle. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Trends and developments in the areas of code enforcement and neighborhood preservation programs. Procedures, practices and operating details of city government which includes community development, housing, neighborhood preservation, building, planning, zoning, land use, and permitting. Code enforcement and compliance. Effective public and community relations. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Code Enforcement Officer Page 3 of 3 Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, urban planning, public policy, or a related field. Experience: Three years of related experience in a local government agency involved in regulatory and compliance functions, permit processing, and community outreach involving a high level of public contact and interagency coordination. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a Code Enforcement Certificate issued by the California Association of Code Enforcement Officers within one year of appointment. Possession of a California State Arrest and Firearms Certificate (PC 832) within one year of appointment. Established: 09/11/06 Resolution #: 2006-152 N.C.S. Revised: Department: Police or Community Development FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09SRFA (Prior Job Class: 09PFIA) Senior Finance Analyst Summary Perform a full range of complex, responsible, and varied professional, analytical, financial, policy, and statistical analyses; perform a variety of complex financial activities, including management of the City’s long-range financial plan and other functions, programs, and projects in the Finance Department; may be assigned supervisory duties; and provide highly complex staff assistance to the Director of Finance. Class Characteristics General direction is provided by the Director of Finance. Responsibilities include the direct and indirect supervision of lower level professional, technical, and clerical personnel. This class applies specialized and advanced level knowledge to professional financial work,and has responsibility for major programs or projects within the Finance Department. The incumbent is expected to have a thorough knowledge of financial analysis, exercise independent judgment, and serve as a resource to other staff, departments, outside agencies, and the public. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, coordinate, and perform complex financial, policy, and statistical analyses; prepare financial modeling and forecasts for long-range fiscal stability; analyze alternatives and make effective recommendations. Plan, organize and manage the City’s long-range financial plan and other functions, programs, and projects in the Finance Department. Develop, prepare, present, and maintain long-range forecasts for all major funds. Conduct surveys, studies, and research, including rate and fee studies, related to the activities or operation of the City’s finance function. Develop, analyze, review, and present financial plans and policies. Manage complex projects that cross departments and require City-wide coordination. Assist in the development, coordination, preparation, and administration of the City’s budget, year- end audit, and Comprehensive Annual Financial Report. Develop and prepare narrative and statistical reports, educational materials, correspondence, and related financial documents and written materials. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Finance Analyst Page 2 of 3 Develop, prepare, and present plans, policies, programs, reports, and recommendations to the City Council, public, and business community. May supervise assigned professional, technical, and clerical personnel. Assist, develop, and implement Department goals, objectives, policies, and procedures, and work standards. Perform related duties as assigned. Skills/Abilities: Perform complex and difficult financial, policy, and statistical analysis and develop effective recommendations. Understand, interpret, and apply financial planning, modeling, and forecasting techniques. Prepare, evaluate, and present financial plans, policies, complex reports, and rate and fee studies. Analyze and evaluate issues; identify alternative solutions, and consequences of recommendations. Conduct thorough surveys, studies, and research. Collect, evaluate, and interpret varied and complex information and data. Plan, organize, and manage assigned plans, functions, programs, and projects. Understand, interpret, and apply financial policies and procedures, and pertinent federal, state, and local laws, codes, and regulations. Participate in the preparation and administration of the City’s budget, year-end audit, and Comprehensive Annual Financial Report. Supervise professional, technical, and clerical personnel. Effectively present information to City staff, the City Council, public, and business community. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk; use the computer keyboard and mouse, use hands to finger, handle or feel; reach with hands and arms; talk or hear; and smell. The employee is occasionally required to stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Finance Analyst Page 3 of 3 Qualifications Knowledge of: Principles, practices, and methods of financial analyses including forecasting, and long-range financial planning. Principles, objectives, trends, and techniques of complex financial forecasting. Principles and practices of budget preparation and administration. Principles and practices of supervision, training, and personnel management. Pertinent federal, state, and local laws, codes, and regulations Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in finance, accounting, economics, or a related field. A Master’s degree is highly desirable. Experience: Five years of increasingly responsible experience performing financial, budgetary, and fiscal analysis. Work experience in a local government or public agency setting is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 10/07/2013 Resolution #: 2013 – 136 N.C.S. Revised: Department: Finance FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 3 CITY OF PETALUMA CLASS SPECIFICATION Date: New Job Class: 11SHRA (Prior Job Class: 11HRA3) Senior Human Resources Analyst Summary Perform advance journey-level professional human resources work of difficult and complex nature in the areas of recruitment, examination and selection, classification, employee relations, salary and benefits administration, training, workers’ compensation, and workplace safety. Class Characteristics Direction is provided by the Director of Human Resources; responsibilities may include the indirect supervision of technical and/or support staff. This is the advanced journey-level class of the Human Resources Analyst series. Incumbents in this class will have considerable latitude for independent judgment and action providing the full range of human resources services to departments. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Consult with and provide direction to management and supervisory personnel in a variety of areas related to human resources. Participate in employee relations activities, including negotiations; recommend appropriate courses of action to be taken under the direction of the Human Resources Director. Conduct classification studies of a complex nature; analyze duties and recommend appropriate classification; prepare summary report of findings and recommendations. Conduct various studies, surveys, and analyses and make recommendations. Arrange or conduct supervisory and management training related to human resources management; coordinate various compliance training for City staff. Interpret, apply, and explain labor contracts, policies, procedures, rules, regulations, and case law. Investigate both formal and informal complaints; make findings and recommendations. Prepare administrative policies, labor contracts, written reports with recommendations, correspondence, memoranda, and agenda items. Respond to inquiries and information requests from City staff, outside agencies, and the public. Serve as project and technical lead for various projects, assignments, and contracts; coordinate consultant activities as necessary. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Human Resources Analyst Page 2 of 3 Participate in budget preparation and administration; analyze and prepare cost estimates for budget recommendations; assist in monitoring and controlling expenditures. Perform related duties as assigned. Skills/Abilities: Understand, interpret, and apply appropriate provisions of applicable laws, ordinances, regulations, memoranda of understanding, and operating procedures. Conduct complex classification and compensation studies. Apply analytical skills and evaluate data sufficient to arrive at and explain logical conclusions; apply problems solving skills and identify alternative solutions. Gather, analyze, and research data; identify issues with multiple variables and formulate conclusions; write reports and make recommendations. Prepare and write reports, recommendations, policies, letters, labor contracts and correspondence. Continuously improve upon work procedures, practices, and methods. Identify potential issues and formulate and recommend conclusions and solutions. Work well under pressure and with competing demands and meet deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Considerable working knowledge of the principles and practices of public human resources administration. Federal, state, and local laws and regulations related to human resources administration. Analytical concepts and methods. Principles and practices of customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Human Resources Analyst Page 3 of 3 Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in public administration, business administration, human resources, or a related field. Experience: Three years of human resources administration experience, including two years of experience in public human resources management. Certifications/Licenses: Possession of a valid California Class C driver’s license. Must be available to work outside normal working hours when necessary. Established: 11/05/07 Resolution #: 2007-186 N.C.S./ 2018-032 N.C.S. Revised: 03/05/2018; Department: Human Resources FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04SRLA Senior Laboratory Analyst Summary Collect samples; perform laboratory chemical and biological analyses on water, wastewater, recycled water, biosolids, landfill leachate, stormwater, river water, and industrial wastes; perform complex field and laboratory investigations to diagnose and resolve both in-laboratory and field problems. Class Characteristics This is a specialized professional level class for the technical laboratory function within the City’s Water Resources and Conservation Department. An incumbent in this class performs a variety of advanced chemical and physical laboratory analyses of water, wastewater, stormwater, sludges, and soils at the City’s water quality laboratory. An incumbent in this class works under direction of a higher-level supervisor or manager. This class can be distinguished from the lower-level class of Laboratory Analyst in that the former class performs the most advanced testing procedures and has greater record keeping and reporting responsibilities, including quality assurance and quality control. This class can be distinguished from the higher-level class of Environmental Services Supervisor in that the incumbent in the latter class has full supervisory responsibilities over various regulatory programs. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Perform and analyze standardized and non-standardized chemical, biological, and physical testing and analyses of water, wastewater, recycled water, biosolids, landfill leachate, stormwater, and river water. Indirectly supervise and train all personnel in the laboratory regarding the collection of laboratory samples and analytical test methods in keeping with 40 CFR 136 and amendments thereto. Develop and maintain the quality assurance/quality control programs as required by the regulations. Maintain and prepare a variety of technical reports. Create laboratory tracking mechanisms that meet regulatory requirements. Research and develop new tests to analyze water, domestic and industrial wastewater, gases, sludges and soils. Research and solve chemical matrix problems. Prepare and standardize chemical reagents and solutions. Perform collection of wastewater samples from various sources within the wastewater treatment system. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Laboratory Analyst Page 2 of 3 Assist in the collection of industrial samples that discharge to the wastewater treatment facility. Analyze and trace the sources of undesirable industrial wastes entering the City’s wastewater collection system. Assemble and record test data, prepare draft charts and graphs. Ensure compliance with all requirements of agencies that certify or otherwise permit the City’s laboratory operations. Conduct quality control inspections to maintain laboratory equipment including diagnosing issues, conducting preventive maintenance, troubleshooting erroneous readings, and repairing analytical instruments. Manage the laboratory calendar and schedule of analysis for in-house testing. Manage outside laboratory analysis program. Assist in laboratory budget preparation. Perform related duties as assigned. Skills/Abilities: Perform advanced standardized and non-standardized laboratory tests involving the chemical, biological, and physical analysis of water and wastewater, recycled water, biosolids, landfill leachable, stormwater, and river water. Analyze and interpret routine test results and data. Read and interpret a variety of meters, gauges, and recording charts. Maintain and update routine records and logs. Follow oral and written directions. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, hear, and reach with hands and arms. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into a terminal, personal computer or keyboard device and operate office equipment requiring repetitive arm/hand movement. The employee is often required to climb, balance, stoop, kneel, crouch, or crawl or use the ability to smell. The employee must be able to perform a moderate amount of physical labor, including having sufficient strength to lift, carry and/or move items up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to hear alarms and respond to others without being able to see them performing the duties of this job, the employee is often exposed to outside weather and wet conditions. Other work conditions include exposure to unpleasant odors, mechanical parts, fumes, airborne particles and moderate noise levels. There is risk of exposure to hazardous fumes and substances. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Laboratory Analyst Page 3 of 3 Special Physical Requirement: May be required to wear respiratory protection or other safety equipment, and may be required to wear foot, eye, and hearing protection. Qualifications Knowledge of: Principles of chemistry, biology, and related sciences. Principles and methods used in chemical, biological, and physical testing and analysis. Practices and methods of chemical, biochemical, and bacteriological testing and analysis. Chemicals and equipment used in water quality analysis. Laboratory and field safety, equipment, material care, and maintenance. General concepts in the operation and maintenance of water distribution and wastewater treatment equipment. Laboratory and plant safety methods and procedures. Laboratory quality assurance and quality control methods and procedures. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in chemistry, biology, microbiology, environmental science, or a related field. Experience: Three years of experience performing duties as a laboratory analyst or equivalent, in an environmental laboratory, wastewater or water treatment plant laboratory, industrial waste inspection facility, and/or closely related experience. Certifications/Licenses: Possession of a valid California Class C driver’s license. Possession of a California Water Environment Association Laboratory (CWEA) Laboratory Analyst Grade I certification at the time of appointment is required. Possession of a California Water Environment Association Laboratory (CWEA) Laboratory Analyst Grade II certification within twelve months of appointment is required. Additional Requirement: Must be willing to work outside normal working hours when necessary. Established: 12/20/10 Resolution #: 2010-220 N.C.S. Revised: Department: Public Works and Utilities FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09MASR Senior Management Analyst Summary Perform a wide variety of complex and diverse advanced level administrative, financial, systems, statistical, personnel and other management analyses for an assigned department, division, or program; perform responsible professional assignments such as budget, contract administration, grant administration, legislative monitoring and regulatory compliance; and serve as advisor to the department’s management team. Class Characteristics General direction is provided by an assigned manager or department director. Responsibilities may include the indirect and direct supervision of professional, technical and administrative support personnel. This is the advanced journey level class in the Management Analyst series. Positions at this level are distinguished from other classes within the series by the greater level of responsibility assumed, complexity of duties assigned, independence of action taken and by the nature, scope and impact of the public contact made. Employees perform the most difficult, complex and responsible types of duties assigned to classes within this series, which may include providing direct supervision over assigned personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, prioritize, and review the work of professional, technical and administrative support staff assigned to support daily operations of the department. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Plan, coordinate and/or conduct large and/or highly sensitive studies, analyses or projects and corresponding documentation and technical reports; make recommendations; prepare, edit and/or critically evaluate Council agenda reports prepared by department personnel. Coordinate, facilitate, and oversee the preparation, development, monitoring and administration of department or division operating, multi-year and/or capital improvement budgets; develop and update fiscal projections for various departmental operating funds. Provide highly responsible analytical assistance in the research, evaluation, and preparation of complex statistical, financial, demographic and operational data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area; maintain and track key quality measures for assigned department. Research and analyze pending legislation and/or regulations and identify impact to department programs and activities; develop recommendations for changes to City programs, policies, and procedures in response to legislation. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Management Analyst Resolution No. Page 4 of 4 Serve as liaison between outside organizations and the City; provide professional guidance and interpretation of City policies and procedures. Develop and implement departmental strategic plans. Participate in or direct the conduct of rate studies; revise and develop fees; negotiate and administer contracts and leases; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances. Develop and analyze departmental policies, procedures and systems; recommend goals and objectives. Prepare and submit regulatory reports. Receive, research, and respond to the more complex and/or politically sensitive questions from outside agencies, other City departments and the general public. Prepare and present staff reports and presentations at various venues including commissions, councils, boards, and other governmental meetings and professional, industry, and community groups; draft City Council documents; serve on various committees and task forces. Research grant opportunities and prepare grant proposals; monitor and administer grants. Select and manage consultants and contractors; develop and administer contracts. Evaluate departmental, division and/or program operations and activities; measure performance; recommend improvements and modifications; prepare associated reports on operations and activities. Represent departmental and City interests on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies. Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related duties as assigned. Skills/Abilities: Perform difficult and complex analytical work, ensuring compliance with City policies and procedures, local, state and federal laws and regulations. Analyze systems, administrative and management practices and identify opportunities for improvement. Research, analyze, resolve, and/or improve complex technical and administrative issues within assigned department. Work with and maintain the confidentiality of information. Independently perform the more complex professional analytical work in support of assigned department and programs. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Management Analyst Resolution No. Page 4 of 4 Identify, research, and respond to complex and sensitive questions from other City departments, outside agencies and the public. Prepare and present technical reports, requests for proposal, contracts and agreements. Interpret, understand and apply City and department policies and procedures, local, state and federal regulations. Independently analyze situations and data and develop logical conclusions and sound recommendations. Analyze and present financial data, fiscal and actuarial reports. Conduct, prepare and present special studies related to assigned operations. Train and provide project direction. Supervise, train and evaluate assigned staff. Utilize sound judgment to make decisions in the course of work. Operate a personal computer with a working knowledge of analytical spreadsheets, word processing, and related business software and equipment including intermediate or better skill level of Microsoft products. Apply innovation to problem solving and adapt to new and changing circumstances. Provide leadership when necessary to effect departmental goals. Apply principles of teamwork. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work including maintaining an environment of productive customer service. Physical Demands and Work Environment: While performing the duties of this job, the employee is frequently required to: sit, stand and walk short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear in person and on a telephone. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (for reading and working at a computer) and the ability to adjust focus. Employees typically work in an office environment where the noise level is moderate. Qualifications Knowledge of: Principles and practices of organization and administration. Principles and practices of municipal budget development, analysis and administration. Principles, practices and procedures of technical report writing and statistical and graphical presentation methods. Principles and procedures of financial record keeping and reporting. Principles and practices of grant development and administration. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Management Analyst Resolution No. Page 4 of 4 Programs, processes and structure of assigned department. Principles of continuous process improvement and key quality measurement tracking. Pertinent local, State and Federal laws, ordinances and rules and legislative and regulatory processes. Principles of project and contract management. Principles and practices of supervision. Principles and practices of business writing. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or a closely related field is required. A Master’s degree is desirable. Experience: Three years of experience performing increasingly responsible professional administrative, analytical and/or program management duties directly related to area of assignment, preferably in a municipal government setting. Certifications/Licenses: Possession of a valid California Class C driver’s license. Established: 09/14/15 Resolution #: 2015-132-N.C.S Revised: Department: City-wide FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 2 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09SRPL Senior Planner Summary Perform complex planning studies related to review of development applications and development of comprehensive plans, facility plans, and capital improvement programs for utilization of land and physical facilities of the City. Class Characteristics General direction is provided by the Community Development Director; responsibilities include the direct and indirect supervision of lower level professional, technical, and support services positions. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Compile and analyze data on economic, social, and physical factors affecting land use and circulation, develop recommendations, and prepare or oversee graphics and narrative reports. Confer with local authorities, elected and appointed leaders, citizens, regulatory agencies, and land planning and development specialists to devise and recommend arrangements of land and physical facilities for residential, commercial, industrial, and community uses. . Recommend governmental measures affecting land use, public utilities, community facilities, and housing and transportation to control and guide community development and renewal. Review, evaluate, and manage the preparation of environmental impact reports applying to specified private and public planning projects and programs. Perform related duties as assigned. Skills/Abilities: Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Write reports for publications that conform to prescribed style and format. Effectively present information to top management, public groups, and various committees, elected officials, and appointed officials during meetings or informal discussions. Work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry. Apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Define problems, collect data, establish facts, and draw valid conclusions. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Planner Page 2 of 2 Interpret an extensive of technical instructions in mathematical or diagram form deal with several abstract and concrete variables. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee occasionally works with use of vehicle. The noise level in the work environment is usually moderate. Qualifications Knowledge of: California Environmental Quality Act, Subdivision Map Act. Planning, zoning, and development regulations. General planning principles and theories. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major course work in planning or a related field. Experience: Three years related experience and/or training or equivalent combination of education and experience. Certifications/Licenses: Possession of a valid California Class C driver's license Established: 01/02/95 Resolution #: 94-323 N.C.S. Reformatted: 06/30/06 Revised: Department: Community Development FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09SRTE Senior Traffic Engineer Summary Supervise, coordinate, organize, direct, staff and perform the activities, programs, and operations of the Public Works Traffic and Street Pavement Engineering Unit, including the development, review, coordination, and planning of municipal traffic systems, safety, operations and programs; oversee planning for traffic and pavement maintenance projects and grants; supervise the work performed by subordinate staff. Class Characteristics General direction is provided by a higher-level manager. Responsibilities include the direct and indirect supervision of lower level professional, technical, and clerical personnel. The incumbent performs duties that emphasize traffic and pavement engineering, including the design and review of capital improvement, transportation development and related engineering plans and specifications. The incumbent has advanced project management responsibilities including cost estimation, budgeting and ensuring contract compliance with engineering standards, as well as managing and directing the work of contractors as required. The position fulfills the requirements and responsibilities of traffic engineer as defined and described in the City's Municipal Code, Chapter 11.08, and also in other applicable City ordinances, resolutions, standards and policies. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Coordinate, supervise and perform traffic engineering and transportation planning activities; prepare or direct the preparation of plans, specifications and estimates pertaining to construction, maintenance and operation of traffic facilities and equipment; plan, organize, direct and supervise the work of assigned staff; assist in the development of goals, objectives, policies and budgets for the department; manage the city's pavement management program, including maintaining the City's pavement condition evaluation program. Supervise and support a wide variety of traffic, transportation, other public works and utilities projects and contracts related to public facilities utilities, traffic channelization, the installation of control devices such as traffic signals and signs, and other traffic-related concerns; prepare and approve cost estimates and construction plans; administer contracts; research project design requirements, check computations and specified materials for accuracy and conformance with regulations; prepare and manage grants for traffic and pavement improvement projects. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Traffic Engineer Page 2 of 4 Prepare budgets and requests for proposals for capital improvement projects; check legal descriptions and cost estimates; interpret plans and specifications for contractors and determine contractual compliance with engineering standards and specifications; interpret and administer applicable ordinances related to project requirements; coordinate the signing of new projects. Supervise and develop professional engineering plans, specifications, studies, reports, legal descriptions, contracts and correspondence; authorize progress and final payments to contractors based upon field inspection and document review; perform field inspections and surveys for projects as required. Coordinate, supervise and participate in complex traffic and pavement studies; research, coordinate and prepare recommendations on traffic issues such as plan lines, street improvement programs, freeway project studies and general plan transportation elements for streets, pedestrians and bicycles; reviews and analyzes developers' street fee obligations and assessments; prepare grant applications for state and federal funding; review and prepare environmental impact reports; coordinate transportation system management programs. Provide technical support in the updating of the traffic circulation element of various City projects; review reports, plans, and maps submitted by engineers and developers for conformity with laws, ordinances, City imposed requirements, and accepted professional standards with the goal of protecting the health, safety, and welfare of the community; interpret specifications based on City policy. Coordinate, supervise and perform the investigation of traffic-related complaints and field problems affecting the public, property owners, contractors, maintenance staff, and traffic operations; assign and oversee the collection of data; may inspect project sites to assist in solution of difficult problems; initiate and process traffic work orders. Provide administrative and traffic engineering assistance and advice to developers, contractors, consultants, City management, commissions, committees, other agencies, and the general public; resolve complaints and problems and ensure successful project completion; evaluate and make recommendations regarding environmental documents, traffic studies, and project traffic impacts on congestion, safety, and operational feasibility. Develop and recommend revised design and construction policies, procedures and standards for traffic, pavement, transportation and other public facilities; research publications and industry information sources and attend conferences and continuing education courses to keep abreast of new developments and legislation in the field of traffic and public works engineering. Represent the department and provide presentations and advice to citizen groups, the Traffic Advisory Committee, the Planning Commission, the City Council, the Sonoma County Transportation Authority, Caltrans and other local, state, and regional agencies; seek and manage grants received through these and other agencies. Coordinate and manage neighborhood traffic studies with the police department, schools, Caltrans, and other related entities. Maintain and utilize advanced technology and state-of-the-art computer programs to evaluate and implement traffic safety, planning and operations improvement alternatives. Perform related duties as assigned. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Traffic Engineer Page 3 of 4 Skills/Abilities: Coordinate and/or perform a variety of traffic engineering functions and projects; make sound decisions regarding complex traffic and pavement issues. Analyze and prepare traffic-related reports, designs, specifications and plans, including the City’s General Plan, Traffic Impact Fee Studies, and annual PCI report. Organize, schedule, assign, direct and evaluate the work of others; organize work, set priorities, and exercise independent judgment. Coordinate and administer traffic-related development projects; review consultant designs; administer contracts. Develop, implement and analyze traffic and other engineering studies; make complex engineering computations; check, design, and supervise the construction of a wide variety of public and private facilities. Develop and administer project and operational budgets. Analyze traffic and pavement engineering data and reports. Evaluate alternatives and reach sound conclusions. Deal tactfully and effectively with the public, City staff, other agencies, engineering firms, contractors, developers, manufacturers and others; establish and maintain effective working relationships with those contacted in the course of work. Prepare clear, concise and accurate reports and correspondence. Operate office equipment including computers and supporting word processing, spreadsheet, specialized traffic engineering software, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles, practices and methods of traffic engineering including planning, design, and construction of traffic, transportation and public works projects. Principles, practices and methods of traffic engineering including planning, design, and construction of traffic, transportation and public works projects. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Senior Traffic Engineer Page 4 of 4 Traffic planning and operations techniques. Principles of Pavement Design and ADA laws related to the public right of way. Environmental report processes, including those required by the California Environmental Quality Act (CEQA); land use laws and regulations. Effective contract and construction administration methods and procedures. Traffic, transportation, and civil engineering as related to public works projects. Effective report writing requirements and techniques. Current applicable traffic and design manuals. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in traffic, transportation, or civil engineering, or a related field. Experience: Five years of progressively responsible professional engineering experience in traffic, transportation, or civil engineering. Certifications/Licenses: Registration as a Professional Traffic Engineer in the State of California with good standing. Registration as a Professional Civil Engineer in the State of California with good standing is highly desirable. Possession of a valid California Class C driver’s license. Established: 09/09/2019 Resolution #: 2019-149 N.C.S Revised: Department: Public Works and Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09TMGR Traffic Engineer Summary Plan, organize, direct, staff, and control the activities, programs, and operations of the Public Works Traffic Division, including the development, review, coordination, and planning of municipal traffic systems, safety, operations, and programs; supervise the work performed by subordinate staff; coordinate and participate in the development and implementation of Division goals, objectives, policies, and procedures. Class Characteristics General direction is provided by a higher-level manager. Responsibilities include the direct and indirect supervision of lower level professional, technical, and clerical personnel. This is a single position, management-level class. The position fulfills the requirements and responsibilities of traffic engineer as defined and described in the City’s Municipal Code, Chapter 11.08, and also in other applicable City ordinances, resolutions, standards, and policies. The incumbent functions as an assistant to the department director, performing duties that emphasize both field and office traffic engineering, including the design and review of capital improvement, transportation development, and related engineering plans and specifications. The incumbent has advanced project management responsibilities including cost estimation, budgeting, and ensuring contract compliance with engineering standards, as well as managing and directing the work of contractors as required. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, coordinate, supervise, and perform traffic engineering and transportation planning activities; prepare or direct the preparation of plans, specifications, and estimates pertaining to construction, maintenance, and operation of traffic facilities and equipment; plan, organize, direct, and supervise the work of assigned staff; assist in the development of goals, objectives, policies, and budgets for the department. Administer, manage, and support a wide variety of traffic, transportation, and other public works projects and contracts related to the development of parking lots and other public facilities, traffic channelization, the installation of control devices such as traffic signals and signs, and other traffic- related concerns; prepare and approve cost estimates and construction plans; administer contracts; research project design requirements, check computations and specified materials for accuracy and conformance with regulations. Prepare budgets and requests for proposals for capital improvement projects; check legal descriptions and cost estimates; interpret plans and specifications for contractors and determine DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Traffic Engineer Page 2 of 5 contractual compliance with engineering standards and specifications; interpret and administer applicable ordinances related to project requirements; coordinate the signing of new projects. Supervise and develop professional engineering plans, specifications, studies, reports, legal descriptions, contracts and correspondence; authorize progress and final payments to contractors based upon field inspection and document review; perform field inspections and surveys for projects as required. Plan, coordinate, supervise and participate in complex traffic studies; research, coordinate and prepare recommendations on traffic issues such as plan lines, street improvement programs, freeway project studies and general plan transportation elements for streets, pedestrians and bicycles; reviews and analyzes developers’ street fee obligations and assessments; prepare grant applications for state and federal funding; review and prepare environmental impact reports; coordinate transportation system management programs. Oversee and manage street and traffic improvement grants including the preparation and submission; ensure compliance with rules, regulations, and requirements of grant funding and grant monitoring agencies. Provide technical support in the updating of the traffic circulation element of various City projects; review reports, plans, and maps submitted by engineers and developers for conformity with laws, ordinances, City imposed requirements, and accepted professional standards with the goal of protecting the health, safety, and welfare of the community; interpret specifications based on City policy. Provide technical management of City traffic signals and controllers including management of a traffic signal infrastructure preservation plan. Manage the pavement maintenance capital program; provide strategic planning for improving conditions of the City’s streetscape. Provide traffic engineering impact analysis of development projects, encroachment permits, and work order requests. Coordinate, supervise and perform the investigation of traffic-related complaints and field problems affecting the public, property owners, contractors, maintenance staff, and traffic operations; assign and oversee the collection of data; may inspect project sites to assist in solution of difficult problems; initiate and process traffic work orders. Provide administrative and traffic engineering assistance and advice to developers, contractors, consultants, City management, commissions, committees, other agencies, and the general public; resolve complaints and problems and ensure successful project completion; evaluate and make recommendations regarding environmental documents, traffic studies, and project traffic impacts on congestion, safety, and operational feasibility. Develop and recommend revised design and construction policies, procedures and standards for traffic, transportation and other public facilities; research publications and industry information sources and attend conferences and continuing education courses to keep abreast of new developments and legislation in the field of traffic and public works engineering. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Traffic Engineer Page 3 of 5 Represent the department and provide presentations and advice to citizen groups, the Traffic Advisory Committee, the Planning Commission, the City Council, the Sonoma County Transportation Authority, Caltrans and other local, state, and regional agencies. Coordinate and manage neighborhood traffic studies with the police department, schools, Caltrans, and other related entities. Maintain and utilize advanced technology and state-of-the-art computer programs to evaluate and implement traffic safety, planning and operations improvement alternatives. Serve as liaison with regional transportation agencies for City projects, programs, and grants. Perform related duties as assigned. Skills/Abilities: Manage a variety of traffic engineering functions and projects. Analyze and prepare traffic-related reports, designs, specifications, and plans. Plan, organize, schedule, assign, direct, and evaluate the work of others; organize work, set priorities, and exercise independent judgment. Coordinate and administer traffic-related development projects; review consultant designs; administer contracts. Plan, develop, implement, and analyze traffic engineering studies; make complex engineering computations; check, design, and supervise the construction of a wide variety of public and private facilities. Make sound decisions regarding complex traffic issues. Develop and administer project and operational budgets. Analyze traffic engineering data and reports; evaluate alternatives and reach sound conclusions. Prepare clear, concise, and accurate reports and correspondence. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Traffic Engineer Page 4 of 5 Qualifications Knowledge of: Principles, practices, and methods of traffic engineering including planning, design, construction of traffic, transportation, and public works projects. Principles and practices of public administration including budgeting, procurement, contracting, and personnel management. Principles and practices of effective supervision. Principles and practices of pavement management. Financial planning and grants management. Traffic planning and operations techniques. Environmental report processes, including those required by the California Environmental Quality Act (CEQA). Land use laws and regulations. Effective contract administration methods and procedures. Traffic, transportation, and civil engineering as related to public works projects. Effective report writing requirements and techniques. Current applicable traffic and design manuals; computers and computer modeling software. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major course work in traffic, transportation, civil engineering, or a related field. Experience: Five years of progressively responsible professional engineering experience in traffic, transportation, or civil engineering, including two years of supervisory experience. Certifications/Licenses: Registration as a Professional Traffic Engineer in the State of California with good standing. Registration as a Professional Civil Engineer in the State of California is highly desirable. Possession of a valid California Class C driver’s license. Special Requirements: Must be willing to work outside normal working hours when necessary. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Traffic Engineer Page 5 of 5 Established: March 1990 Resolution #: 2006-175 N.C.S. Revised: 10/16/06; Department: Public Works & Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 09TSMG Transit Manager Summary Plan, manage, and direct the operations and services of various City transit-related functions, with an emphasis on public transit, Paratransit, rail service, and related programs; ensure that assigned transit programs comply with federal, state, and local funding requirements and regulatory agency standards; coordinate and/or participate in the planning, development, and implementation of assigned systems and projects; negotiate and oversee work performed by private contractors; and serve as a liaison between assigned transit programs and other transportation providers. Class Characteristics General direction is provided by the Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of lower level supervisory, professional, technical, and/or clerical personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, manage, and direct the operations and services of various City transit functions pertaining to public transit, Paratransit, rail service, and related programs; through subordinate supervisors, employees and/or contract staff, oversee and coordinate assigned transit-related operations, ensuring adherence to federal, state, and local mandates. Plan, develop, and implement goals, objectives, and priorities for assigned operations, programs, projects, and functions; recommend and implement policies and procedures. Prepare and administer assigned budgets; forecast funds needed for services, equipment, materials, and supplies; perform cost/benefit analyses and funding justifications; represent the City during fund audits. Negotiate and administer agreements with contractors and others for the provision of services and capital acquisitions; ensure contract compliance; review and monitor the approval of expenditures. Identify, secure, and administer new and ongoing transit funds through federal, state, and local agencies; develop grant and other funding proposals; research, write, and review requests for proposals/requests for bids; draft, develop, and execute contracts, bids, and cost estimates; determine standards for contractual compliance; coordinate with the City Attorney and other City officials to interpret and implement agreements, as necessary. Oversee transit marketing, bus stop, rail stop, shelter placement, and related capital projects; coordinate with contractors and consultants regarding planning and marketing programs; DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Transit Manager Page 2 of 4 coordinate the planning and implementation of new schedules and routes; research and oversee the design and production of schedules, brochures, system maps, and other printed materials. Coordinate routes, schedules, fares, and related matters with inter-county and other transit agencies to ensure City services meet the transit needs of citizens in the most cost efficient manner; represent the City by attending meetings that pertain to federal, state, and local transit systems; give presentations and advice to City officials, committees, and commissions. Manage the analysis and documentation of environmental impact to ensure transit programs and projects are compliant with federal, state, and local laws and regulations. Collect and analyze data relating to routes, schedules, ridership, and cost factors; prepare a wide variety of daily, monthly, and annual reports or presentations for federal, state, and local agencies. Oversee the grants application and management process; ensure compliance with rules, regulations, and requirements of grant funding and grant monitoring agencies. Monitor federal, state, and local legislation for impacts to transit and paratransit operations and services. Assign, direct, monitor, and evaluate the work of subordinate staff; develop and supervise staff training programs; direct the development and implementation of management systems, procedures, and standards. Plan, coordinate, supervise, and participate in complex transit-related studies; analyze issues, identify solutions, and prepare recommendations. Respond to inquiries and requests for information; resolve service issues and complaints. Prepare and present City Council agenda items, staff reports, and other necessary correspondence. Perform related duties as assigned. Skills/Abilities: Manage, plan, administer, and supervise the development and operation of municipal transit programs, including bus, Paratransit and rail services. Effectively negotiate agreements. Oversee, direct, and coordinate the work of contractors that perform transit related services on a daily basis. Enforce contract compliance along with incentive programs. Research new grant opportunities and assemble grant applications. Must have excellent public speaking skills; represent City as the liaison to the Transit Advisory Committee. Oversee, direct, and coordinate the work of supervisory and lower level staff. Understand, interpret, and apply federal, state, and local policies, laws, and regulations. Understand, interpret, and apply administrative and departmental policies and procedures. Work with City school districts on related projects. Must be self-motivated with excellent organization skills and interpersonal skills. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Transit Manager Page 3 of 4 Analyze issues, evaluate alternatives, and reach sound conclusions. Research, assemble and present written or oral reports including data and recommendations; make effective presentations to senior management, public groups and/or City Council. Perform routine accounting and financial auditing duties. Represent the City to outside agencies and the public in a positive and effective manner. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; use the computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell; stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee may occasionally be exposed to outdoor weather conditions, moving mechanical parts, fumes or airborne particles, toxic and/or caustic chemicals, and vibrations. The noise level in the work environment is usually moderate, but at times may be high. Qualifications Knowledge of: Operational characteristics, services, and activities of public transit systems. Advanced administrative principles and methods including budgeting, procurement, human resources management, marketing, and information management. State, local and federal laws, regulations and guidelines pertaining to public transit safety, operations, claims, and grant allocations. Transit planning, schedule writing, promotional methods, and associated tasks. Administration and operation of public passenger transportation systems and related safety procedures, rules, ordinances, regulations, and traffic laws. Principles, practices, and terminology related to lease and contract administration. Principles and practices of grant development, application, and administration. Principles and practices of employee supervision, training, and leadership. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Transit Manager Page 4 of 4 Education: A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, urban planning, transit or transportation management, or a related field. A Master’s degree is desirable. Experience: Five years of progressively responsible, professional public sector experience involving public transit systems, including at least five years in a supervisory capacity. Certifications/Licenses: Possession of a valid California Class C driver’s license. Reestablished: 02/25/08 Established: Resolution #: Revised: Department: Public Works & Utilities FLSA Status: Exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: 04TSLT (Prior Job Class: 04TMCR) Transit Specialist – Limited Term Summary Oversee and coordinate day-to-day transit operations including planning, operations, and contracting; promote the use of Petaluma Transit to the public through marketing programs; process and track bus pass and token sales; partner with Transit Operations Contractor on sign installations and removals; maintain an updated inventory of promotional and sales materials; conduct group and individual transit usage training; coordinate the ADA Eligibility Determination program and plan and attend community events on behalf of Petaluma Transit. Class Characteristics General supervision is provided by the Transit Manager; responsibilities may include the direct and indirect supervision of lower level professional, technical, and clerical personnel as well as interface with and guidance of Transit Operations Contractor personnel. This is a full time, limited- term position. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Oversee and coordinate day-to-day transit operations including planning, operations, and contracting; develop and manage programs designed to increase and expand transit system ridership. Promote use of Petaluma Transit through marketing programs using social media and other marketing campaigns. Coordinate a travel training program that educates and teaches individuals and groups, employers, senior citizens, school classes, and other populations on how to utilize the bus system. Conduct site visits to various businesses in the community, speaking with local merchants and citizens about public transit issues, advertising on the bus system, transit needs of the business or entity, and establish a network of transit information locations (bus schedule displays). Maintain revenue records on bus pass and token sales, conduct outreach to establish new pass sales outlets, collect revenues, and create summary reports. Produce a variety of materials for marketing purposes to both English and non-English speaking audiences, including but not limited to newsletters, flyers, posters, bus schedule brochures, videos, department websites, and all web-based outreach media; maintain updated inventory of promotional and sales materials. Establish and maintain working relationships with media contacts. Coordinate, organize, set up, and staff public events as an ambassador of Petaluma Transit; plan and promote transit-specific events to elevate community awareness. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Transit Specialist – Limited Term Page 2 of 4 Assist in creating and identifying fixed route bus schedules, route changes, potential bus stop locations, and other public needs within the Petaluma Transit system. Partner with Transit Operations Contractor on sign installations and removals. Respond to inquiries, complaints, and correspondence from customers and the public. Coordinate and manage the City’s eligibility evaluations manage the database of eligible riders, including notifications for eligibility renewals, and support communications with all clients. Develop policy and collaborate with contract operators to ensure compliance with service delivery standards and legal requirements. Monitor changes in federal regulation, including the Americans with Disabilities Act and 1964 Civil Rights Act; manage Petaluma’s ADA-eligible clients in the R.E.D. Regional Database (Bay Area’s ADA Eligibility database) and support communications with all clients. Design print and web materials to communicate service information to the public, using commercial graphic design software such as Adobe Creative Suite to produce bus schedule booklets/brochures, posters, information flyers, and car cards (ads inside buses). Oversee and record the agency fair revenue. Post service alerts and changes at bus stops and inside buses. Build and maintain collaborative relationships with regional partners, including other public transit agencies, advocacy groups, social service agencies, social workers, and private paratransit service providers to identify accessibility needs and develop solutions. Observe bus operations for performance measures and provide feedback to Transit Manager and other transit staff; develop transit system expertise. Give presentations before various boards, commissions, community groups, and stakeholder agencies involved with transportation or transit planning and operations. Serve as contact for accessibility issues for disabled users of fixed route and paratransit services; respond to concerns to ensure customer issues are addressed and resolved. Act as Transit Manager in his or her absence. Perform related duties as assigned. Skills/Abilities: Travel on local and North Bay public transportation systems. Analyze operating data, identify issues, and recommend appropriate solutions. Work productively, independently, and in a team environment. Investigate and resolve customer complaints courteously and in a timely manner. Work effectively with diverse groups, including seniors and the disabled. Learn, understand, and interpret transit policies, rules, and state and local laws. Operate office equipment including computers and supporting word processing, graphic design programs, spreadsheet, and database applications. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Transit Specialist – Limited Term Page 3 of 4 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Employee will be required to perform Travel Training that requires traveling with senior citizens, large groups of children, and other populations to bus stops and ride with them on the bus to familiarize them with the operation of the bus. Qualifications Knowledge of: Operational characteristics, services, and activities of public transit systems. Marketing techniques and use of social media to build product loyalty and interest. Federal, state, and local laws, regulations, and guidelines for public transit systems. Outreach techniques and ability to communicate effectively one-on-one and with groups. Public speaking principles and techniques for effective presentations to various audiences. Principles, practices, and terminology related to contract administration. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major coursework in communications, planning, business, marketing, or a related area. Experience: Two years of experience working in a transit, communications, outreach, marketing, and/or customer service environment which demonstrates possession of the knowledge and abilities listed above. Experience with marketing in public service is highly desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Additional Requirement: Ability to speak and write in Spanish is desirable. DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A Transit Specialist – Limited Term Page 4 of 4 Established: 9/18/2017 Resolution #: 2017- 142 N.C.S. Revised: Department: Public Works & Utilities FLSA Status: Non-exempt DocuSign Envelope ID: D1FAE4BA-3E6F-40D1-BD0F-5270151BCE0A