HomeMy WebLinkAboutResolution 2021-114 N.C.S. 7/12/2021 Resolution No. 2021-114 N.C.S. Page 1
Resolution No. 2021-114 N.C.S.
of the City of Petaluma, California
RESOLUTION APPROVING THE PURCHASE OF A VAC-CON HYDRO-EXCAVATOR FROM
MUNICIPAL MAINTENANCE EQUIPMENT FOR THE PUBLIC WORKS & UTILITIES’ WATER
DEPARTMENT TOTALING $473,839.96 THROUGH SOURCEWELL COOPERATIVE
PURCHASING PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
DOCUMENTS NECESSARY TO COMPLETE THE PURCHASE
WHEREAS, the City of Petaluma seeks to purchase the replacement of one Vac-Con Hydro Excavation
truck; and
WHEREAS, Section 4.04.050 of the Petaluma Municipal Code allows formal bidding procedures to be
dispensed with when the commodity can be obtained from only from one vendor; and
WHEREAS, the City is a member of the Sourcewell Cooperative Purchasing Program (formerly National
Joint Powers Alliance) which supports cooperative purchasing, allowing the City the opportunity to access
competitively awarded and nationally leveraged cooperative purchasing contracts; and
WHEREAS, the Sourcewell Cooperative Purchasing Program provides an advantage by creating an
opportunity to access competitively awarded nationally leveraged cooperative purchasing contracts in accordance
with Petaluma Municipal Code Section 4.01.100; and
WHEREAS, the lowest Sourcewell cooperative price meeting specifications for the hydro-excavator truck
was a Vac-Con Hydro Excavator truck submitted by Mutual Maintenance Equipment (MME) for $473,839.96;
and
WHEREAS, a Vac-Con hydro-excavator truck is consistent with other (City-owned) equipment using the
same repair parts, training, operation and is operationally better to fit our smaller streets on the West side; and
WHEREAS, the City will receive $13,000 in trading in its current Vac-Con truck from MME with the
purchase of the new Vac-Con truck; and
WHEREAS, funds in the amount of $400,000 were included and approved in the FY 20/21 budget for the
purchase of the equipment, together with 21/22 repairs and maintenance operating funds, coupled with $25,000
savings from purchase of the flushing truck with a concurrent resolution, and current operating funds available
and has a total of $480,000 available; and
WHEREAS, the proposed action is exempt from the requirements of the California Environmental Quality
Act (CEQA) in accordance with CEQA Guidelines Section 15378, in that replacing a Vac-Con hydro-excavator
truck does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting
in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the
environment, and because the action constitutes organizational or administrative activities of governments that
will not result in direct or indirect physical changes in the environment; and
WHEREAS, if the proposed action did constitute a project under CEQA the action is exempt under the
common-sense exemption, CEQA Guidelines Section 15061(b)(3) and any work performed with the equipment
would be exempt pursuant to CEQA Guidelines Section 1530, Existing Facilities, as the truck would be used for
the operation, repair, or maintenance of existing streets and sewers.
DocuSign Envelope ID: E78CD1D8-8E49-4053-AC91-F0C806FEC9D9
Resolution No. 2021-114 N.C.S. Page 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby:
1. Declares the above recitals to be true and correct and are incorporated into this resolution as findings of the
City Council.
2. Finds that the proposed action is exempt from the requirements of the California Environmental Quality Act
(CEQA) in accordance with CEQA Guidelines Section 15378, in that replacing a Vac-Con hydro-excavator
truck does not meet CEQA's definition of a “project,” because the action does not have the potential for
resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical
change in the environment, and because the action constitutes organizational or administrative activities of
governments that will not result in direct or indirect physical changes in the environment. And if the proposed
action did constitute a project under CEQA the action is exempt under the common-sense exemption, CEQA
Guidelines Section 15061(b)(3) and any work performed with the equipment would be exempt pursuant to
CEQA Guidelines Section 1530, Existing Facilities, as the truck would be used for the operation, repair, or
maintenance of existing streets and sewers.
3. Finds that purchasing the Vac-Con Hydro Excavator truck through the Sourcewell Cooperative Purchasing
Program is in compliance with the purchasing requirements of the Petaluma Charter and Municipal Code.
4. Approves the purchase of one Vac-Con Hydro Excavator truck for $473,839.96 (tax included).
5. Authorizes the City Manager to execute all necessary documents to complete the purchase.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 12th day of July
2021, by the following vote:
Approved as to
form:
__________________________
City Attorney
AYES: Mayor Barrett; Vice Mayor Barnacle; Fischer; Healy; McDonnell; Pocekay
NOES: None
ABSENT: King
ABSTAIN: None
ATTEST: ______________________________________________
City Clerk
______________________________________________
Mayor
DocuSign Envelope ID: E78CD1D8-8E49-4053-AC91-F0C806FEC9D9