The URL can be used to link to this page

Home My WebLink AboutResolution 2021-182 N.C.S. 11/15/2021 DocuSign Envelope ID: D2F73DF3-686F-4E90-AE8F-46010EE4D4F2 Resolution No. 2021-182 N.C.S. of the City of Petaluma, California RESOLUTION RATIFYING THE SIDE LETTER AGREEMENT REACHED BY THE DULY AUTHORIZED REPRESENTATIVES OF THE CITY OF PETALUMA AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, UNITS 1, 2,AND 3 WHEREAS, the City of Petaluma and the American Federation of State, County and Municipal Employees (AFSCME), Units 1, 2, and 3, through their duly authorized exclusive representatives, have concluded their mutual obligation to meet and confer in good faith with respect to the Me Too and Market-Based Equity Adjustment provisions of the existing Memorandum of Understanding (MOU), effective July 1, 2020 through June 30, 2024, in accordance with the Meyers-Milias-Brown Act and the City's Employer-Employee Relations, Rules and Regulations (Resolution No. 55412 N.C.S.); and, WHEREAS, the parties have interest in cleaning up Section 7.2 Special Compensation— Work Boots; and, WHEREAS, the duly authorized representatives of the City and AFSCME have reached agreement and executed this Side Letter Agreement (SLA), attached as Exhibit 1, and recommend its approval by the City Council; and, WHEREAS, the City Manager, pursuant to Section 28 of the Charter of the City of Petaluma, and as the City's Municipal Employees' Relations Officer (Resolution No. 5375 N.C.S.), is required and empowered to make a recommendation to the City Council on matters related to good faith bargaining and employees' compensation; and, WHEREAS, the City Manager has reviewed and concurs with said SLA for AFSCME, Units 1, 2, and 3, and does recommend that the City Council ratify said SLA; and, WHEREAS,the proposed action is exempt from the requirements of the California Environmental Quality Act(CEQA) in accordance with CEQA Guidelines Section 15378, in that ratifying the attached SLA does not meet CEQA's definition of a"project,"because the action does not have the potential for resulting either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because this is a personnel-related action that constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. Resolution No. 2021-182 N.C.S. 1 DocuSign Envelope ID: D2F73DF3-686F-4E90-AE8F-46010EE4D4F2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby: 1. Declares that the above recitals are true and accurate and are hereby incorporated as findings of this resolution. 2. Ratifies the Side Letter of Agreement as attached as Exhibit 1. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by Approved as to the Council of the City of Petaluma at a Regular meeting on the 15th day DocuS'gned by:form: of November 2021,by the following vote: u i ttorney AYES: Mayor Barrett;Vice Mayor Barnacle;Fischer;Healy;King;McDonnell;Pocekay NOES: None ABSENT: None ABSTAIN: Docuftnedpyone DocuSigned,Qby_, ll ATTEST: E� "° fi' Sa ]JAB Y U l 1N"9&kRd4492... �E6B48F42E.. Resolution No. 2021-182 N.C.S. 2 DocuSign Envelope ID: D2F73DF3-686F-4E90-AE8F-46010EE4D4F2 Exhibit 1 I85$ SIDE LETTER AGREEMENT BETWEEN THE CITY OF PETALUMA AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL 675, UNITS 1, 2, AND 3 The representatives of the City of Petaluma and the American Federation of State, County and Municipal Employees (AFSCME), Local 675, Units 1, 2, and 3, have met and conferred and reached agreement on this Side Letter of Agreement. The parties agree to the following: A. Work Boots Modify Section 7.2 Special Compensation—Work Boots of the MOU as follows: 7.2 Special Compensation—Work Boots The City shall pay the cost of replacement and/or repair of work boots up to two hundred and seventy-five dollars ($275.00)per fiscal year per eligible employee as specified below. Replacement and/or repair of work boots, including repairs to prolong the life of the work boots, i.e., toe caps, sole replacement and/or laces, shall be on an as-needed basis with approval of the immediate manager and final approval of the department director. Receipts for work boot reimbursement shall be submitted to Human Resources for processing. All classifications within Unit 2 and the following classifications in Unit 3 shall be eligible for a work boot reimbursement: • Assistant in Civil Engineering • Assistant in Traffic Engineering • Building Inspector MI • Code Enforcement Officer • Electrical/Instrumentation Technician • Engineering Technician I/II • Environmental Compliance Inspector • Environmental Services Technician • Geo Info Systems Technician I/II • Laboratory Analyst • Plans Examiner • Plans Examiner/Dep. Chief Building Official • Plant Mechanic • Public Works Inspector I/II 1 DocuSign Envelope ID: D2F73DF3-686F-4E90-AE8F-46010EE4D4F2 • Senior Building Inspector • Senior Engineering Technician • Senior Facilities Technician • Senior Plant Mechanic • Senior Public Works Inspector The department director may approve a work boot reimbursement for classifications not listed above on an as-needed basis with the approval of the City Manager, or their designee. B. Vacation Payout Pursuant to MOU Section 6.1 "Me Too," add Section 13.6 to the MOU as follows: SECTION 13 VACATION 13.6 Vacation Payout During the month of December of each year, each bargaining unit member who has at least one hundred and twenty(120)hours of accrued but unused vacation may make an irrevocable election to cash out up to forty(40)hours of vacation in the following calendar year. Vacation payouts under this section will be made in October of the tax year following the election. The employee must have a minimum balance of forty(40)hours after the cash out of vacation. If the employee's requested amount does not leave a minimum forty(40)hours of vacation remaining at the time of cash out,the employee's requested vacation cash out will be reduced to allow the remaining minimum balance to be maintained. C. Market-Based Equity Adjustments Pursuant to MOU Section 6.1 Market-Based Equity Adjustments, the equity adjustments for the classifications of Parks Maintenance Crew Supervisor and Street Maintenance Worker I are modified to mirror Public Works Crew Supervisor and Park Maintenance Worker I respectively. These adjustments maintain internal benchmarks within the Park Maintenance and Street Maintenance series as well as address compaction. The adjustments will be applied consistent with the effective date of the market-based equity adjustments as provided by the MOU. Exhibit A of the MOU, Salary Tables, is modified as follows: EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING THE LATER OF COUNCIL ADOPTION OR JULY 1,2021 UNIT 2 Current Classification New Classification Title Equity Title (changes only) COLA Adj. Total 1 2 3 4 5 Parks Maintenance Parks Maintenance Crew Foreworker Supervisor 2.0% 14.6% 16.6% 39.11 41.04 43.10 45.24 47.51 Street Maintenance Worker 1 2.0% 9.2% 11.2% 25.58 26.85 28.19 29.59 31.07 2 DocuSign Envelope ID: D2F73DF3-686F-4E90-AE8F-46010EE4D4F2 EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1,2022 UNIT 2 Current Classification New Classification Title Title (changes only) COLA 1 2 3 4 5 Parks Maintenance Parks Maintenance Crew Foreworker Supervisor 2.0% 39.89 41.86 43.96 46.14 48.46 Street Maintenance Worker 1 2.0% 26.09 27.39 28.75 30.18 31.69 EFFECTIVE THE FIRST FULL PAY PERIOD FOLLOWING JULY 1,2023 UNIT 2 Current Classification New Classification Title Title (changes only) COLA 1 2 3 4 5 Parks Maintenance Parks Maintenance Foreworker Crew Supervisor 2.0% 40.69 42.70 44.84 47.06 49.43 Street Maintenance Worker 1 2.0% 26.61 27.94 29.33 30.78 32.32 3 DocuSign Envelope ID: D2F73DF3-686F-4E90-AE8F-46010EE4D4F2 AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES Tina Acree, Business Agent Date Matt Dabner, AFSCME President Date CITY OF PETALUMA Peggy Flynn, City Manager Date Charla Freckmann, Director of Human Resources Date 4