HomeMy WebLinkAboutResolution 2007-074 N.C.S. 05/07/2007 Resolution No. 2007-074 N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION
AND COMPENSATION PLAN BY ESTABLISHING
T>EIE NEW CLASSIFICATION,
PAY RANGE AND UNIT ASSIGNMENT OF
HUMAN RESOURCES ANALYST
AND REVISING THE CLASSIFICATION OF
HUMAN RESOURCES SPECIALIST
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and,
WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated to the classifications of Human Resources Analyst
and Human Resources Specialist (as attached hereto and marked Attachment A and B); and,
WHEREAS, the pay range and unit assignment for the classification as listed below and
the revised classification as listed above, are hereby recommended, effective with the adoption of
this Resolution; and,
Classification Title Pa. ,Ran a P..er 1VIorifh` Unit Assi nment
Human Resources $5,139.33-$5,395.87-$5,666.27-$5,948.80- Unit 4 -Professional
Anal st $6,246.93
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve
the amendments to the Classification and Compensation Plan as written in this Resolution
including the amendment in the Competitive. Service of the Personnel System.
BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code
3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V -
Compensation) and, that the notice of this action has been properly posted.
Under the power and authority conferred upon this Council by the Charter of said City.
d2EFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pp ove as to
Council of the City of Petaluma at a Regular meeting on the 7`~ day of May, 2007, fo
by the following vote:
City torney
AYES: Barrett, Freitas, Vice Mayor Nau, Rabbitt, Mayor Torliatt
NOES: None
ABSENT: Harris, O'Brien
ABSTAIN: None
.ATTEST: Gv'~" lV f
City Clerk May r
Resolution No. 2007-074 N.C.S. Page 1
~ p, z U~ ATTACHMENT A
a ~ CITY OF PETALUMA
CLASS SPECIFICATION
I s 5 $ Date: 05/07/07
Job Class: 04HRAN
Human Res®urces Analyst
Summary
Perform journey level. analytical work in human resources program areas including recruitment,
examination and selection, classification, employee relations, salary and benefits administration,
training, workers' compensation, and workplace safety.
Class Characteristics
General supervision is provided by the Human Resources Manager; responsibilities may include
the indirect supervision of support staff.
This class is a journey level classification which provides a full range of human resources services
to departments. The Human Resources Analyst is expected to work independently and to
exercise considerable judgment and initiative in the performance of his/her duties. This class is
distinguished from the Human Resources Specialist in that the Analyst works independently on
assignments with a greater level of difficulty and or complexity. Incumbent will have the primary
responsibility to oversee the recruitment and examination program.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
Plan, coordinate, and conduct the City's recruitment and examination activities.
Conduct various studies, surveys, and analyses, and make recommendations.
Develop and revise class specifications.
Assist and participate in employee relations activities, including negotiations.
Provide human resources support, services and information to employees, supervisors, managers
and the public in a variety of areas related to human resources.
Interpret, apply and explain labor contracts, policies, procedures, rules. and regulations, and
case law.
Investigate complaints and prepare written reports.
Prepare and process agenda items for the City Council.
Oversee and administer the City's performance evaluation appraisal system.
Determine training needs; identity training resources; develop, coordinate, and schedule
training programs.
Perform related. duties as assigned.
Resolution No. 2007-074 N.C.S. Page 2
Skills/Abilities:
Organize, prioritize, plan and implement work assignments.
Gather, analyze and research data; identify issues with multiple variables and formulate
conclusions; write reports and make recommendations.
Develop and evaluate selection and examination methods.
Analyze, interpret and explain labor contracts, policies, procedures, rules, regulations, and case
law.
Proficiently use word processing, spreadsheet, and data base software programs.
Prepare and write reports, recommendations, policies, letters, labor contracts and
correspondence.
Continuously improve upon work procedures, practices, and methods.
Identify potential issues, formulate and recommend conclusions and solutions.
Work well under pressure and with competing demands and meet deadlines.
Communicate effectively both verbally and in writing.
;4. Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit, use the
computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and
arms, talk. or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to
work in an office environment where the noise level is usually moderate
Qualifications
Knowledge of:
Principles and practices of public human resources administration.
Federal and state laws and regulations related to human resources administration.
Analytical concepts and methods.
Education and Experience
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree in public and business administration, human resources, or a related field.
Experience:
Three years of human resources administration experience to demonstrate possession of the
knowledge and abilities listed above. Experience in the public sector is highly desirable.
Resolution No. 2007-074 N.C.S. Page 3
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Must be willing to work outside normal working hours when necessary.
Established: 05/07/07
Resolution 2007-074 N.C.S.
Department: Administrative Services
FLSA Status: Non-exempt
Resolution No. 2007-074 N.C.S. Page 4
ATTACHMENT B
~ P' t' ZT
a ~ CITY OF PETALUMA
CLASS SPECIFICATION
~ -
y$' Date: 05/07/07
zs5$ Job Class: Ol HRSC
Duman Res®urces Specialist
Summary
Perform a variety of skilled generalist work tasks and activities related to human resources program areas
including benefits administration, workers' compensation, workplace safety, recruitment and selection,
classification, and employment data and records.
Class Characteristics
General supervision is provided by the Human Resources Manager; responsibilities may include the indirect
supervision of support staff.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with a disability to perform the essential duties, skills, and demands.
Duties:
Oversee and coordinate the daily work activity of the City's workers' compensation program.
Process and prepare specialized forms and documents including the State of California workers' compensation
claim and report forms. Track and monitor employees' leave of absence, lost time, transitional light duty, and
~ return to work.
Work with City employees, department managers, and workers' compensation claims adjuster on the status of
an injured employee.
Communicate updates and changes in status to all interested parties. Gather and organize information and
maintain employees' workers' compensation files.
May assist with the City's recruitment and examination activities.
Maintain Cal OSHA logs and post annually.
Provide staff support to City's safety committee. Prepare agenda safety meetings, meeting notes, and
coordinate meeting times and events.
Assist and coordinate the City's Injury and Illness Prevention Program along with safety training programs.
Serve as a liaison between employees and benefit providers.
Process employment separations including CaIPERS service and disability retirements.
Prepare required employee notices such as COBRA and FMLA.
Provide and coordinate enrollment sessions for health, benefits and other benefit programs.
Oversee and coordinate the City's administration of the federal and state mandated leaves.
Resolution No. 2007-074 N.C.S. Page 5
Provide technical assistance and information to City employees, supervisors, and managers in a variety of
areas related to human resources administration.
Respond to questions and requests for assistance and information from applicants, candidates, employers, and
the general public.
Examine documents, records, and forms for accuracy, completeness, and conformance with applicable rules
and regulations.
Review and interpret policies, procedures, City Rules and Regulations, MOU's, and other documents.
Prepare and process agenda items for City Council approval.
Prepare and process professional service agreements.
Proofread and check documents for accuracy, completeness, compliance with policies, and procedures,
including correct English usage, grammar, punctuation, and spelling.
Enter, retrieve, and prepare data from various computer programs.
Prepare correspondence and reports.
Create, modify, and revise forms.
Conduct a variety of research, studies, and surveys, in support of human resources programs.
Prepare survey data for the negotiation process.
Conduct employee employment orientations and exit interviews.
Assist in the preparation and monitoring of the department's budget.
Assist in determining annual training needs; coordinate workshops, design schedule, and organize resources.
Perform related duties as assigned.
Skills/Abilities:
Accurately process employee records and employment transactions.
Oversee computer database information including HRIS and employee performance software.
Organize work, set priorities, meet deadlines, and follow up on assignments.
Organize and maintain files, records, reports, and data.
Understand and. explain human resources policies and procedures.
Initiate work activity and use independent judgment.
Work well under pressure and with competing demands.
Continuously improve upon work procedures, practices, and methods.
Identify potential personnel issues, formulate and recommend conclusions and solutions.
Proof documents for accuracy and completeness.
Resolution No. 2007-074 N.C.S. Page 6
Type accurately at a rate that will result in a timely work product.
Learn, use, and apply new software applications to work activities.
Understand and work basic mathematical concepts.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard
and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and
stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Requires the ability to work in an office environment where the noise level is usually moderate.
Qualifications
Knowledge of:
Principles and practices of human resources administration.
Procedures and issues involved in administering benefit programs including workers' compensation, public
retirement, health, dental, vision, deferred compensation, flexible spending accounts and other benefit
programs.
Workers' Compensation regulatory guidelines and CaIOSHA regulations; federal and state laws. related to
mandated leaves (COBRA, FMLA) and disability leaves and issues.
Education and Experience
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education:
A Bachelor's degree in public and business administration, human resources, or a related field.
-~erience:
Two years of human resources administration experience to demonstrate possession of the knowledge and
abilities listed above. Experience in public sector benefits administration or workers' compensation is highly
desirable.
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Must be willing to work outside normal working hours when necessary.
Established: Ol /24/05
Resolution 2005-014 N.C.S.
Revised: 05/07/07
Resolution 2007-074 N.C.S.
Department: Administrative Services
~LSA Status: Non-exempt
Resolution No. 2007-074 N.C.S. Page 7