HomeMy WebLinkAboutStaff Report 07/11/2011 3.A Part 1 of 4I ry
TO:
FROM:
SUBJECT
Honorable Mayor and Members of the City Council through City Manager
Susan Mahoney, Interim Finance Director
Claims and Bills for May, 2011
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution to Accept Claims and
Bills for May, 2011.
BACKGROUND
The City Charter requires that all Claims and Bills are examined by the City Auditor and
approved by the City Manager.
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch.204, 6- 23 -51; Reso. No. 1, 6- 13 -61).
DISCUSSION
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City's check register lists payments made by electronic fund transfers first, and a four -digit
number identifies them. The payments made by check are listed next, and a six -digit number
identifies them.
FINANCIAL IMPACTS
Claims for May, 2011 for all funds, total $7,638,202.32. Of that amount $260,421.83 are claims
in the General Fund. The balance of the claims in all other funds is $7,377,780.49.
Agenda Review:
City Attorney Finance Director
City Manager
ATTACHMENT 1
CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND BILLS FOR MAY, 2011
WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:
Check Numbers: 108348 through 108904
Electronic Fund Transfer Numbers: 6639 through 6682
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts said claims and bills
as paid.
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ATTACHMENTS
Resolution to Accept Claims and Bills for May, 2011
® Items listed below are large in volume and are not attached to this report, but may be viewed in the
City Clerk's office.
Claims and Bills Summary