HomeMy WebLinkAboutStaff Report 07/11/2011 3.ETO: Honorable Mayor and. Members of the City Council through City Manager
FROM: Larry Zimmer', Capital Improvements Division Manager
SUBJECT: Resolution Approving the Project Budget and Authorizing Award of Contract for
the Lynch Creek Trail Project.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving the project
budget and authorizing award of contract for the Lynch Creek Trail, Project to Ghilotti
Construction Company.
BACKGROUND
Paved sections of the Lynch Creek Trail lie east of Sonoma Mountain Parkway and west of
McDowell Boulevard North. "Between McDowell Boulevard North and Sonoma Mountain
Parkway; •the public has. created.a foot path. This project will construct un ADA compliant paved
trail to replace the existing, foot path. with an all- weather surface between the Petaluma -Ring
Trail and the River Trail, and 'will, close, the existing ,gap. Nine trees (six near McDowell
Boulevard North, end and three between Culpepper Drive and Sonoma Mountain Parkway) in
conflict with the proposed pathway' will be removed by the contractor during construction.
The base bid involves construction of a PCC (Portland Cement Concrete) trail while the alternate
bid'involves construction of an asphalt concrete (AC) trail. Staff recommends PCC because it
requires less maintenance, has a longer life, and is more resistant to the effects of the existing
expansive soil sub- grade.
Through, a design consultant,; Works Department staff prepared the bid documents, and a
Notice Inviting Bids was issued on May 11, 20 1.1. Ten (10)' bids were received on, June 9, 2011,
as follows:
Age'n'da Review:
Finance Director
City Attorney
City Manager 1
Name of Bidder Base Bid Amount Alternate Bid Amount
Ghilotti Construction, Santa Rosa
CF Contracting Fairfax
Northwest General Engineering, Santa Rosa
W,.R.. Forde Associates, Richmond
Argonaut Constructors, Santa Rosa
Team Ghilotti, Petaluma
Ghilotti Brothers, San Rafael
Able General Engineering, Santa Rosa
Cats 4U, Healdsburg
Fedco Construction, Santa Rosa
$539 ,OQ
$549;175.75
$573,741.30
$584,348.00
$598,221.00
$604885.
$634
$638,
$652,392.00
$676,429.50
$628,912.00
$780,661.00
$656,006.10
$761,283.00
$661,090.00
$708,283.00
$720,677.80
$687,204.87
$950426.0.0
$827,327.00
The engineer's estimates for construction are $819,000 and $848;000 for the base bid and the
alternate bid respectively.
With bids of $539,546• for the base bid and $628,912 for the alternate bid, Ghilotti Construction
Company (GCC) is the apparent low bidder. Staff has verified that GCC - possesses a valid
California Contractor's License, Class A, number 644515 that qualifies 'GCC to perform the
Project. GCC has performed similar work for various public agencies including the City of
Petaluma.
DISCUSSI®N
Staff recommends authori2ing the City Manager to enter into a contract with the low bidder,
Ghilotti Construction Company, for the base bid. If not awarded at this time, the City may not
meet the State BTA (Bicycle'Transportation Account) grant requirement to award the contract
before September 2011, thus losing the funds.
FINANCIAL IMPAC'T'S
The following is a breakdown of the project budget:
Listed in 2011-2012 CIP as Salaries and Benefits
2
BTA Grant,
TDASGrant,
Traffic
Mitigation
Requested
Budget by
this.
Resolution,
Proposed I l-
_ 12 CIP
Design
75 , i
$7 5
$45,000
Right >of -Way
68;040
1.5,960
$84,000
$86,0,00
Construction Contract.
437;032
102,514
$539,5:46
$700
Construction Management
& Inspection
52 650
12,350
$65;0;0:0
$73,000*
Geotechnical Testing
8,910
2,090
$11,000
Contingency
1.02;3:68
31,632
$13400
$70,000
CIP Overhead , ,,.
22,000
$22,000
$25,000
TOTAL
$669;000
$239,546
$22,000
$930,546
$999,000
Listed in 2011-2012 CIP as Salaries and Benefits
2
The estimated total project cost, including planning, design, construction, administration, .
inspection,'testing, and project contingency is $930,546. Staff'requests a large contingency
(approximately 25 % of the construction contract amount) since the proposed trail is located in
undeveloped ,areas; therefore, it is anticipated that the contractor will, encounter many differing
site conditions and /or conflicts resulting in contract change orders. The project` will be funded by
BTA (Bicycle Transportation Account) grant in the amount of $669,,000, TDA3 (Transportation
Development Act Article 3) grant in the amount of $239,546; and Traffic Mitigation Fees in the
amount of'$22,000 for CIP overhead (not eligible for grant reimbursement). BTA grant will
reimburse up to $669,000 on'lyfofeligible right-of-way acquisition and construction related
costs, and TDA3 grant will reimburse up to $306,976 for eligible design, right -of -way
acquisition and construction related costs. Any unused BTA and TDA3 funds, including unused
contingency, will be returned to� the, respective grant agencies. This project is included (with a
slightly larger-' estimate) in the proposed 2011 -2012 CIP which has not yet been approved by
Council.
ATTACHMENTS
1. Resolution
2. Location Map
ATTACHMENT I
RESOLUTION APPROVING THE PR6,40"T'BUDGET AND
AUTHORIZING THE AWARD OF CONTRACT. FOR THE LYNCH CREEL{
TRAIL PROJECT'TO GHILOTTI CONSTRICTION COMPANY.
WHEREAS, City staff has- prepared construction bid documents and advertised for
construction of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and,.Municipal Code,
California Public Contract Code Section 20162 and- other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the Project was bid on June 9, 2011,. and ten. (-0) bids were received and
opened in accordance with applicable law; and
WHEREAS; the lowest bid Tor the Project was from Ghilotti Construction Company
( "GCC ") for $539,546 for the base bid; and
WHEREAS, staff has determined that GCC's bid satisfies the bidding requirements for
the Project; and
WHEREAS, staff has verified that GCC possesses a. valid California Contractor's
License, Class A, number 644515 that qualifies GCC to perform the Project; and
WHEREAS, the Project is exempt pursuant to California Environmental Quality Act
A
(" CE Q � ") p ursuant to Title 14 the California Code of Re g ' ul" �atlOns' ( "CEQA Guidelines"),
Section 15301, as the minor alteration of existing public facilities with negligible or no
expansion in use.
NOW, THEREFORE, BE.IT RESOLVED that the City Council of the City hereby:
1. Approves the Project Budget in the amount of $930,546 including a construction
contingency of $134;000.
2. In accordance with the City, of Petaluma Charter and Municipal Code, California Public
r applicable law, waives any and Nall non-
conformance in the i b d of GCC for the other Lynch" Creek Trail Project, fin, ds the. bid of '
$539,546 to be the lowest, responsive bid and further finds that GCC is the lowest
responsible bidder.
3. Awards the contract for .the Lynch Creek Trail Project to GCC, in the amount of
$539,546, the amount of the lowest responsive bid, conditioned on GCC timely executing
project- g q
the ro ect contract and submitting all required docu ments, including but not limited to,
executed bonds certificates of insurance, and endorsements, in accordance with the
project bid documents.
4. Directs staff to issue a notice of award to GCC.
0
I
5. Authorizes and directs 'the City Manager to execute the project,,.cont'ract on behalf of the
City of Petaluma upon timely submission by GCC of the signed project contract and all
other required, documents, including but not limited to, executed, bonds,, certificates of
insurance, and endorsements, in accordance with the project bid documents.
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ATTACHMENT 2
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