HomeMy WebLinkAboutStaff Report 07/11/2011 3.DALA A 1te *'V 7T J D
DATE.: July 11, 2011
TO Honorable-; Mayor "a 'd`Members of the'City.Council through City Manager
FROM Pamela Tuft — I nterim.Director, Water Resources & Conservati
' SUBJECT: Resolution Approving the Project Budget and Authorizing Award of Contract for
anhole Replacement Project, Va
the Sewer'M rious Locations - 2011
'
i
RECOMMENDATION
It is recommended that the Cit Cou" ncil adopt the attached R'
' y � p esolution approving the project
budget and authorizing award of contract for the Sewer Manhole Replacement Various Locations
2011 to W.R. Forde Associates.
BACKGROUND
To maintain and improve the condition of the City's wastewater system, the Department of
Water Re sources throughout nd Conservat annually replaces or re deteriorating sanitary sewer
faci lities
__ y _ Man of the City's older mannholes were constructed with brick
and mortar. These brick trianholesfarea. significant cause of high; infiltration•and _inflows (l &1),
in, art due to the interiors' urfaces having eteriorated and the mortar "eroding allowing
p y g 5.0 manholes in need of
water to enter the.s stem ., The Cit `'currently has approximately'1
replacement. This project will remove and replace ten existing brick manholes in various
locations on the west side of,Petaluma: This project will improve service, reduce maintenance
costs and significantly reduce inflow= and' infiltration (1& 1). The manhole locations are shown
on Attachment 2. The manhole replacement program is the first ofan annual effort to address
the I &I situation through manlio'lerepl The intent is to manage "'ten to 'twenty sites per
u contract, `as'offten as possible until all failing manholes have been replaced.
DISCUSSION
The Notice lnviting Bids was issued on May 26, 2011. _ On June 15, 2011, 7 bids were received
as follows-
Name.ofBidder Bid Total
Eorde Associates $ 82,850 Lowest Responsible. Bidder
FEDCO Construction $ 99,400
Argonaut Constructors $104,900
Agenda Review
ty Attorney ;Finance Director City Manager 1
Piazza Construction
Team Ghilotti, Inc'.,
Nortliwes't 'General Engineering
Ghilotti Construction Co.
Engineer's Estimate
$114,914
$,128,100
$1,32,683
$136;100
$100,000
W.R. Forde Associates.has performed similar projects for the Cities of Mill Valley, Pleasanton
and Pinole. Staff verified that W.R. Forde Associates possess es a,vali d Class A California
Contractor's License, license 814,744, which expires on November 30, 2011, that
qualifies W.R. Forde Associates to perform the work.
Construction is scheduled to be completed in August 2011. Construction management and
inspection is anticipated to be done:by City staff; budget is included if time constraints call for
contract services.
FINANCIAL IMPACTS
The FY 10 -11 approved Wastewater Fund budget and project balance for Manhole Replacement
(C66501003) is $524,000. The construction contract with W.R. Forde Associates will be for a
not to exceed amount of $82,850.
The following is a breakdown of ° the project (2011 phase) budget:
Construction Contract4low bid) $ 82,850
Design $ 12,000
Construction Management .& Inspection $ 10,000
Contingency $ 25,000
CIP Overhead $ 2,000
TOTAL: $131,850
ATTACHMENTS
1. Resolution
2. location Map
2
Attachment 1
;
RESOLUTION APPROVING THE PROJECT BUDGET AND
AW- .ARWOF CONTRACT FOR T . E'SEW'ER MANIEIOLE REPLACEMENT PROJECT,
VARIOUS LOCATIONS - 2011
CITY PROJECT NUMBER C66501003
WHEREAS, City staff has prepared construction bid documents and advertised for construction
of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the project was b'id'on.May26, 2011, and seven (7) bid's were received and opened
on June 8, 2011 in accordance with.applicable law; and
WHEREAS, the lowest bid for the Project was submitted by W.R. Forde.Associates from
Richmond, CA for $82,850; and
WHEREAS, staff has determined that W.R. Forde Associates' bid'satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that `W.R. Forde Associates possesses a valid California
Contractor's License, Class A, number 8`14744 that qualifies W.R. Forde Associates to perform
the Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental Quality
Act ( "CEQA ") and Title 14 the California Code of Regulations ( "CEQA Guidelines "), Section
15302, because.the project consists.of replacement of existing water- and wastewater utility
systems involving negligible or n
o expansion of capacity.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
1. Approves the project budget of $131 „850.
2. In' accordance with the City of Petaluma Charter- and Municipal Code, California Public
Contract' Code Section 20162 and other applicable law, waives a0y and all non -
confon - trance in the bid of W.R. Forde Associates for the Sewer Manhole Replacement.
Project; Various.Locations — .20.11., Project No. C66501003, firids.the bid` of $82,850 to be
the lowest, responsive bid further finds that W.R. Forde: Associates is, the lowest
responsible bidder.
3. Awards the contract. for the Sewer Manhole Replacement Project Various Locations —
2011, Project No. C66501003 to W.R. Forde Associates, in the amount of $82,85.0, the
, amount of the lowest responsive bid, conditioned. on W.R. Forde.Associates' timely
ex. ecut°ing the project contract and submitting all required documents, including but not
limited to, executedbonds, certificates of insurance, and endorsements, in accordance
with the.pro'ect bid documents.
3
° f'award to W R:''Forde'Associates:
„ e�� a noti ce o
4: Directs'staff to �ssu
,ry 5. Authorizes and' t&ts the: CityMdnager "to execute'' project contract .onbehalf of the
Cit, ofPetaluma. u ''on time sub
Y p y
ion. by W:R. Forde of the signed project,
contract and all othex re wired document including but not •limited to, executed bonds,
miss
q g
certificates of insurance, and endorsements, in accordance with the project bid
documents.
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