HomeMy WebLinkAboutResolution 94-166 07/05/1994~~S®IL(t101'1 N®. 94-166 N.C.S.
of the City of Petaluma, California
RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS
~®R EMPLOYEES IN UNIT 3 tTECxNICAL) AND UNIT 4 (PROFESSI®NAL)
WHEREAS, the employees in Units 3 and 4 are not represented by any
recognized employee organization; and,
WHEREAS, the City Manager, pursuant to Section 28, City of Petaluma
City Charter, is required and empowered to make a recommendation to the City
Council on matters related to employee's compensation; and,
WHEREAS, the City Manager has recommended that employees in Units
3 and 4 receive salary and supplemental wage benefits,
NOW, THEREFORE, BE IT RESOLVED that the supplemental wage
benefit as specfied:;inahe attachments for employees in these Units, being in the best
inte~est:;o~`#:he=~ty;'be approved and shall become effective duly 4, 1994.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) ~i~s2l~~~~le'~lal) meeting
on the ..5th ................ day of ...-....July.................---..........--------...., 199.4..., by the
following vote: .......... . .. ...... ...•----
y Attor ey
AYES: Parkerson, Read, Shea, Vice Mayor Sobel, Mayor Hilligoss
NOES: None
ABSENT: Hamilton~~ ~'-
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ATTEST : .... ..:........ .. .......................•-----............-:~~..~.._............. ---•- -.-..:.
City Clerk Mayor
Gbuncil File------------------°--..............
cn io-as HeS. N~...94-1.66.......... N.cs.
CITY OF PETALUMA
COMPENSATION PLAN FOR UNITS 3 AND 4
- FISCAL YEAR 1994 - 1995
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Section 1.
TABLE OF CONTENTS
GF.NF.RAT.
Term of Agreement
COMPENSATION
Section 2. .Salary
Section 3. Retirement~Contribution '
Section 4. .Overtime
Section 5. Compensation for Clothing Loss
Section 6. Vacation, Payment of
Section 7. Sick LeaVe_, Payment at Retirement
Section 8. Deferred Compensation
Section 9. Retiree Benefit Payments
INSURANCE
Section 10. Health. Insurance
Section 11. Dental Insurance
Section 12. Life Insurance
Section 33. Long-Term Disability
Section 14. Vision Insurance
Section 15. Other Health & Welfare Payments
LEAVES
Section 16. Vacation
Section 17. Sick -Leave
Section 18. Bereavement Leave
Section 19. Holidays
Section 20. Military Leave-
Section 21. Leave of Absences Without Pay
'Section 22. Jury`LeaVe
Section 23. ~ Compensatory-Time Off
OTHER.
Section 24. Retirement
Section 25. Grievance Procedure
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GENERAL
Section 1. Term of Agreement
This compensation plan shall be for a one (1) year term for the fiscal year commencing July 4, 1994
through June 30, 1995.
COMPENSATION
Section 2. SalarX
The City shall adopt the following salary ranges for each of the employees in the following
classifications during the term of this compensation plan.
UNIT 3 I II III IV V
Asst. In Civil Engineering $17.96 $18.8.6 $19.80 $20.79 $21.83
Asst. In Traffic Engineering $17.96 $18.86 $19.80 $20.79 $21.83
Building Inspector I $15.00 $15.75 $16.53 $17.36 $18.23
Building Inspector .II $18.30 $19.21 $20.17 $21.18 $22.24.
Engineering Technician I $10.1.6 $10.67 $11.21 $11.77 $12.35
Engineering Technician II $15.55 $16.32 $17.14 $18.00 $18.90
Info. Systems Technician $15.49 $.16.26 $17.08 $17.93 $18.83
Planning Technician $12.12 $12.73 $13.37 $14.03 $14.74
Public Works Inspector $18.74 $19..68 $20..66 $2.1.69 $22.78
Senior Planning Technician $16.52 $17.34 $18.21 $19.12 $20.07
UNIT 4
Assistant Planner $17.47 $18.35 $19.27 $20.23 $21.24
Associate Civil Engineer $23.71 $24.89 $26.14 $27.44 $.28.82
Associate In Civil Engineering $22.74 $23.8'7 $25.07 $26.32 $27.64
Associate Planner $19.58 $20.56 $21.59 $22.67 $23.80
Plans Examiner $20.36 $21.38 $22.45 $23.57 $24.75
Program Coordinator $19.42. $20.39 $21.39 $22.4'8 $23.60
Recreation Coordinator $11.75 $12.34 $12.96 $13.61 $14.29
Additionally a 1 % increase will be effective January 2, 1995
Section 2A
Upon. receipt by the Personnel. Office. of an employee's Certification as a Registered Civil Engineer
he/she shall be advanced to the classification of Associate Civil Engineer at the beginning of the next
pay period.
Section 3. Retirement Contributions
The percentage of each employee's contribution previously paid ;by the City prior to the adoption of this.
Compensation Plan as the Employer Payment of Member Contribution (EMPC) shall instead be paid to
the employee who shall then pay that amount to PERS. For purposes of withholding, the City shall
defer that portion of the employee's contribution paid to PERS through Section 414(h)(2) of the
Internal Revenue Code pursuant to City of Petaluma Resolution 9U-363. Therefore, for calculation of
base salary at retirement, the employee shall now have an increased base salary that will include the
total amount of the employee's contribution to PERS previously paid as EPMC. The employee's
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contribution will be withheld from the employee's pay by the. City, and the City will make the
employee's payment of the employee contribution directly to PERS on behalf of the employee. The
employee may not make. an election to take this amciunt in salary .and/or to make: the .payment to PERS.
The tax exemption does not apply to FICA/social security. The following'is-an example of the
application of IRC 4':14(h)(2) as applied to a miscellaneous employee.
An employee makes $1,000 per month base salary. Under the prior contract the employee was not
responsible .for paying Z% of the required 7% employee contribution. The City was responsible for
paying 7% ($70:00),' which was a City responsibility that was in addition to the $1-.,000 base salary..
Under the 414(h)(2) ,method, the EPMG will revert to salary and the employee's base salary will now
be $1,070. Of this , 7% (approximately.$75:Q0) will be paid to PERS .from the $1,070. The full 7%
will be tax. exempt and this means the employee will pay taxes on $995:00:
Section 4. Overtime
A. eneral: Allhours worked in excess of eight (8), in any one day or iTT excess. of forty (40) in
any work. week ahall be compensated for at the overtime rate which shall be one. and, one-half
times the re lar rate of pay:. Overtim
( ) gu a shall not be; pyramided or compounded: For
those em to ees hat work an ad'usted. wor
p y ~ k week through the Voluntary Reduction In Hours
Program, overtime will be based. on'the signed Agreement between the City and the. Employee.
B. Minimum. Any employee required to work overtime shall, in no ease, be compensated for less
than one hour for such overtime:
C emp oyeesoWOW~rk During Leaves. When it becomes necessary. by.an emergency to have
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during legal' .holidays or the period such. employees are entitled' 'to vacation..
leave, such employees working on such legal"holidays~and during period's of vacation shall be
entitled to receive additional remuneration at the: rate of one and one-half times their regular rate
of pay.
Section 3. Compensation for Clothing Loss.
The City Manager is authorized to provide compensation to City employees for .loss or.damage to their
clothing which occurs. during the course of carrying oat. an off vial duty: A request 'for compensation
hereunder shall be submitted in writing; 'in detail, to the City Manager via, the :department `head.
concerned. The amount of compensation, if any; shall be at the discretion. of the City Manager.
section 6: Vacation;. Payment at'Termination.
Employees, who terminate employment shall be paid in a lump sum for all accrued. vacation leave.
earned prior to the effective date of termination, not to exceed two (2) years accumulation.
Section 7. Sick Leave, Payment of
In the event of the death or retirement of an employee who has completed ten (1'0) or more years of
continuous service with the City, the employee shall. be paid or .shall receive. to~ his. benefit :fifty percent.
(50%) of tiffs, accumulated. but unused sick ;leave ,.not to exceed 480 hours. The. employee may elect not
to receive this beneft~and instead place all.sick. leave hours into the PERS Siek Leave Conversion
Benefit. ' - -
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Section 8. Deferred Compensation
The City of Petaluma shall make available to the members of this unit. the City's Deferred
Compensation Plan.
Section 9. Retiree Benefit Payments
RETIRED Employees
An employee with twenty (20) years of service and who is age. SQ or older and who retires on a service
retirement during the term of this agreement, will be eligible for $95.00 per month beginning on the
retirement date. The payment will decrease in the amount of $5.00 per year to $0.00 after 20 years if
the retired employee continues in the PEMCHA plan as a retiree. Should the retired employee not
continue in the PEMCHA plan as a retiree. Should the retired employee not continue in the PEMCHA
plan, he/she will be eligible for the full $100.00. It is the responsibility of the retiree to notify the City
in writing that he/she is not being covered by the PEMCHA plan and the City will commence payment
of the $100.00 at the beginning of the month following the receipt of written notice by the retiree.
INSURANCE
Section 10. Health Insurance
ACTIVE Employees
Effective August 1, 1994 the City shall initiate the Public .Employees' Medical Health Care Act
(PEMCHA) for members of Unit 3 & 4. The premium paid by the City toward this program shall be
in the, amount of $100.00 per month per employee.
Section 11. Dental Insurance
The City shall provide for a group 'Delta Dental Insurance Program for City employees and dependents
in this Unit. Additionally, the City shall contribute toward an Orthodonture plan $1,000 per child at a
50% co-payment rate. The City shall pay, during the period of this Compensation Plan the full
premium toward the City group dental insurance coverage program.
Section 12. Life Insurance
The City shall provide for a group term life insurance program :for City employees in this Unit. The
City shall pay, during the course of the Compensation Plan, the insurance premium towards employee
only coverage for such insurance in the principle sum of 10,000.
Section. l3 _ Long-Term DisablitX
The City shall provide for along-term disability plan. The premium to be paid for by the City.
Section 14. Vision Insurance
The City shall. provide a Vision Plan for employees and dependents. The premium shall be paid for by
the City.
Section 15. Other Health and Welfare Payments
The City shall provide o the active members of Units 3 and 4 additional monthly health and welfare
payments equal the PEMCHA Kaiser North premium amounts less $100.00.
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LEAVE
Section 16. Vacation
A.1. Amounts. All regular employees ~of the- City of'Petaluma, after working -one full year are
entitled to the equivalent of eighty '(80) hours of vacation with pay 'in the year following the year
in which "vacation- is earned.
All regular employees of the City of Petaluma,. after five {5) years of continuous service with
the. City, and beginning with the sixth °year; shall be entitled to the equivalent of one hundred
twenty (120) 'hours of vacation per year: After ten (10) years of continuous, service with .the
City, eight (8) hours :of vacation shall be added for each year of continuous service to a
maximum of one hundred sixty (160) hours of vacation.
A,2. Voluntary Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent- hours.
B. chedulin The times during a calendar year in which an employee .may take his/her vacation
shall be determined by the department head with due respect for the wishes of the. employee and .
.particular regard. for the needs .of'.the service. If the requirements of the ;service are such Ghat an
employee cannot take part or all of his/her annual vacation in a particular calendar year, such
vacation shall be taken during the following calendar year.
C. Deferral Any eligible employee with the consent of the head of his/her department and, the
Personnel Office may defer five (5) working days of his/her annual- vacation to the succeeding
calendar year subject to other provisions of this rule. A written report-of each. deferred vacation
signed by `the appropriate. department head and the Personnel Off cer noting the ;details shall be
kept. on file with the' Personnel Officer. Vacation time accumulated in excess of two years shall
be-lost.. In the event one or more-municipal 'holidays fall wthin:an annual vacation'leave, ouch
`holidays shall not, be charged as vacation leave and vacation leave shall be extended accordingly.
Section 17. Sick-Leave
A. ,General Sickleave with pay shall be granted to all employees as set forth in this section, Sick
leave is not a right which an employee may use at his/her discretion, but rather,: shall be.used
only.in case of personal illness, disability or the serious illness or injury of'an.employee's
family. member. which. requires the employee's. attention., The term 'faiiuly ,members shall
include: spouse,: children,, parents,, spouse's parents, brothers,. sisters. or other individuals whose
relationship to the employee is that of a dependent or near dependent. '
B.1 Accrual .Sick leave shall accrue to all full-time employees at the rate of eight' hours for each
month of continuous service. No employee shall accumulate more sick leave in any year than
provided.
B 2. Volun .Leave Plan
Accruals-under-the Voluntary. Leave Plan shall. be prorated to the work week equivalent hours.
C. NQtifcation Procedures In order to receive compensation while absent on sick leave; the
employee shall notify his/her immediate superior or- the Personnel -Office prior to or within four
hours after the time set for beginning his/her daily duties as maybe specf ed by thee- head.: of
his/her department:: When absence is for .more. than- three ,days duration„ the employee may 6e
required to file a physician's certificate with the Personnel Office .stating the cause of the
absence.
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D. Relationship to Workers Compensation Benefits shall be payable in situations where
- miscellaneous employee's absence is due to industrial injury as provided in California State
Workers' Compensation Law.. During the first-three (3~) work days when the employee's
absence has been occasioned by injury suffered during his/her.employment and he/she receives
Workers' Compensation., he/she shall receive full pay. Following this period sick leave may be
a supplement to the Workers' Compensation benefits provided the employee. Compensation is
at his7her regular rate. for a period not to exceed six months, or until such sick leave is
exhausted, or the disability is abrogated, or that employee is certified "permanent and
stationary" by a competent medical authority. The City shall pay him/her the regular salary,
based on the combination of the Workers' Compensation benefit plus sick leave.
Sick leave for industrial injury shall not be allowed for a disability resulting from sickness, self-
inflicted injury or willful misconduct.
The City may retire any employee prior to the exhaustion of accumulated -sick leave, at which
time all accrued -but unused`sick weave shall be abrogated, subject only to the limitations
provided under this Memorandum of Understanding.
E. Sick Leave Transfer Policy Employees wishing to donate hours of sick leave to another
employee may do so by sending a: written request, approved by: their department head, to the
Personnel Office naming the individual to receive the sick leave and the amount donated, with
the following restrictions:
1. Employees who wish to transfer sick leave must retain a minimum of 160 hours
of sick leave to be eligible to transfer sick leave.
2. All such transfers of sick leave are irrevocable.
3. The employee receiving the sick leave transfer must have zero (4) hours of
accrued sick leave, vacation and CTA leave on the books.
4. Employees may not buy or sell sick leave. Only the time may be transferred.
5. Employees may not transfer sick leave upon separation of service.
6. Transfer of sick leave shall be allowed between Units 1, 3, 4, 5, 8 and 9.
7. No more than ninety (94) workdays of Sick Leave may be received by an
employee for any one illness or injury.
Section '1~8._ B'ereavement Leave
A.`l In the event of the death of an employee's spouse, mother, step-mother, mother-in-law, father,
step-father, .father-in-law, brother, sister, child, including an adopted child, grandchild and
grandparent, an employee who attends .the funeral shall be granted time off work with pay. The
amount of time off work with pay shall be only that which is required to aftend the funeral and
make necessary funeral arrangements, but in no event shall it exceed three (3) working days..
These three (3) days shall not be chargeable to sick leave. An additional two .(2) days required
for necessary funeral arrangements may be charged to the employee's sick leave and any
additional time :beyond these two days may be charged to accumulated vacation or leave without
pay. Such bereavement leave shall not be accruable from fiscal year to fiscal year, nor shall it
have any monetary value if unused.
A.2. Volun Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent hours.
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Section 19: Holidays .
A. FIX°ED HOCK-DAYS: The City shall observe eleven (11) fixed=date holidays. These holidays
shall: be established .for the City's fiscal year •as determined by City Council resolution.
B. FLOATING HOLIDAY: During, the Fiscal Year.the City will authorize one (1). "Floating
Holiday" per employee,. which may be taken by the employee at a time selected by the
employee, subject to. operational requirements and approval determined by the City., Employees.
`hired between July 1, and December 31, will be eligible fora "Floating Holiday" during the- '
course of the Fiscal Year.
C. VOLUNTARY LEAVE PLAN:
Holidays taken during the Voluntary Leave Plan shall be prorated to'the work week equivalent
hours under the' voluntary leave .plan.
. Employees on:a Voluntary Leave for a fixed period will not be paid for any holidays falling
within the fixed leave penod.
Section 20: Military Leave
Military leave shall be arranged in accordance with the provisions of State: Law:. All .employees. entitled.
to military leave shall give -the. appointing:. power an opportunity within the limits of.military regulations
to determine when such leave shall be taken.-
Section 21. Leave of Absence Without Pan
A. The City .Manager maygrant a regular or probationary employee leave of absence without pay
pursuant to State and Federal; Law,: Good cause being shown by a writtenrequest; the City
Manager may extend such weave of absence without pay., or .seniority, or benefts for an
additional 'period not to exceed.six (6) months..,. No such leave shall be granted except upon
written.request:gf the employee settmg.forth the .reason. for the request, ,and the appro~al:will be
in, writing. Upon expiration of. a regularly approved leave or within a reasonable period of time
after notice to return. to duty, the employee shall be .reinstated' in "the position .held at the. time
. , leave was granted. Failure on the ,part of an employee on leave to .report promptlyat its
expiration, or within a reasonable time after notice to return to duty, shall' be cause for
discharge.
B. Employees may reduce their workweek. upon approval of their Department. Head and ttie City
Manager under a Voluntary Leave Without Pay plan, :not to exceed 20% of their annual work
schedule. Medical premiums will continue to be paid by the City and employee as if working a
full schedule:
Section 22. Jury Leave. .
Every "classified employee of the City who. is called or required. to seine as a trial furor shall be entitled
to :absent himself, from lus .dutieswith the City during the period of such service gr while necessarily
being present in court as; a: result of such .call. Under such circumstances; the employee shall be paid .
the difference between ;his full, salary and any payment received by him, excepttravel pay; for such
duty:. This compensation shall not extend beyond twenty (20) working days:
Section 23 Com nsatory -Time Off '
Employees, may receive; m heu of being paid for overtime compensatory tune off 'at. a mutually
agreeable time between the City and the employee: subject to the operation requirements of the City and
with approval determine_ d by the City:..No employee may earn-..more than one hundred twenty (120) ,
hours ofCompensatory Time Off'per fiscal year. In addition; :no employee may retain on the books
more than twenty-four .hours of unused Compensatory. Time at any given. point during~the fiscal year.
Amounts submitted in excess of these linits shall bex paid at time and one-half.
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OTHER
Section 24. Retirement
The City of Petaluma's retirement plan under .the Public Employees' Retirement System shall consist of
the following items:
Miscellaneous Employees: 2% @ 60
Options: 1959 Survivors Benefit
One year Final Compensation Average
Unused Sick Leave Credit
Section 25. Grievance Procedure
A. Purpose of Rule
(1) To promote improved employer-employee relations by establishing grievance procedures
on matters for which appeal or hearing is not provided by other regulations.
(2) To afford employees individually or through quaff ed employee organization a
systematic means of obtaining further consideration of problems after every reasonable
. effort has failed to resolve them through discussions.
(3) To provide that grievances -shall be settled as near as possible to the point of origin.
(4) To provide that appeals shall be conducted as informally as possible.
B. Matters Subject To Grievance Procedure The Grievance procedure shall be used to process and
resolve grievances arising out of the. interpretation, application, or enforcement of the express
terms of this compensation plan.
C. Informal Grievance. Procedure. An employee who has a problem or complaint should first try
to get it settled through discussion with his immediate supervisor without undue delay. If, after
this discussion, he does not believe the problem .,has been satisfactorily resolved, he shall have
the right to discuss it with his supervisor's immediate. supervisor; if any, in the administrative
service. Every effort should be made to find an acceptable solution by informal means at the
lower possible level of supervisign. If the employee is not in agreement with the decision
reached by discussion, he shall then have the right to file a formal appeal in writing within ten
(10) calendar days after receiving the informal decision of his immediate superior. An informal
appeal shall not be taken above the appointing power.
D. Formal Grievance Procedure. (levels of review through .chain of command)
(1) First. level of review The appeal shall be presented in writing to the employee's
immediate supervisor,. -who shall render his/her decision and comments in writing and
return them to the employee within five (S) calendar days after receiving the appeal. If
the employee does not agree with his/her supervisor's decision, or if no answer has been
received within five (5) calendar days, the employee. may present the. appeal in writing to
his/her supervisor''s immediate superior. Failure of the employee to take further action
within five (5) calendar days after receipt of the written decision of his/her supervisor, or
within the total of fifteen (15) calendar days if no decision is rendered, will constitute a
dropping of the appeal.
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