HomeMy WebLinkAboutStaff Report 07/11/2011 3.Fa
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DATE :. July 11, 2011
TO: Honorable Mayor and Members of the City Council
FROM: John C. Brown, City Manager
SUBJECT: Resolution Amending the Classification and Compensation Plan by Establishing
the New Pay Range for the Classification of Public Works Crew Supervisor,
Street Maintenance Lead Worker, Street Maintenance Worker III, Maintenance
Worker III — Docks and Bridges, Street Maintenance Worker II and Street
Maintenance Worker; I.
RECOMMENDATION
It is recommended the City .Coiinci'1' adopt the attached Resolution the Classification
and Compensation Plan by Establishing the New Pay Range for the Classification of Public
Works Crew Supervisor, Street Maintenance Lead Worker, Street` Maintenance Worker III,
Maintenance Worker III — Dock's and Bridges, Street Maintenance Worker II and Street
Maintenance Worker I.
BACKGROUND
Three employees assigned to the Public Works Maintenance and Operations - Streets Division
have retired. These vacancies will enable the City to assign three Parks Division employees to
the Maintenance and Operations.— Streets Division.
DISCUSSION
Staff wishes to assign three employees in the position. of Parks Maintenance Worker II to the
posi on!,'ofr Streets Maintenance Worker II. This assignment:: would change the funding source of
thesethree employees to the Street Maintenance Fund from the General Fund and provide much
needed,staffing to a function that has been hard -hit by retirements.
The Parks Maintenance Worker II position pays 2 % more than the comparable position of
Streets WorkeriMaintenance' II. Therefore, to maintain existing pay for the transferred
employees, and maintain the existing salary difference between various levels in the Public
Works /Street Maintenance.,classifications, the pay ranges for each of the six Public Works /Street
Maintenance classifications are recommended to be increased by 2 %.
Agenda.Review:
City Attorney Finance Director
City Manager
While this action is unique to current conditions, 'in the longer term it is intended that in the
future additional adjustments will be made to classifications and salaries of maintenance and
operations units. With the prior consolidation of VarkMaintenance and Public Works, and the
current effort to consolidate Water Resources and Public Works, efficiencies can be realized
through the creation of positions that are consistently compensated and utilized interchangeably
and operating within the same department. This will create flexibility through cross training,
allowing greater opportunity and ability to make the best use of limited labor resources. Full
implementation as described will take a longer period of time to plan for and discuss with
represented units. It is anticipated that.such discussions will occur over the course of the next
several months.
In addition to the advantages derived from consolidation and reorganization, this action also
supports the effort to bring balance to the City's General Fund budget. It.is anticipated that net
savings of the action is approximately $250,000 to the General Fund. It is not however, an
action that is implemented without `impact, the greatest of which will be to the services provided
by the existing Parks Maintenance unit. How the park maintenance work will be accomplished
with the remaining staff has not yet been completely developed. - A thorough analysis of the
impacts requires that work planning, relative to how crews are assigned in terms of geography,
activity and personnel, must be completed before all impacts are known: Initial analysis does
identify potential reductions in service, including issues such as; less frequent mowing
schedules; reduced frequency, of service provided at park restrooms; reduced ability to respond to
individual citizen maintenance concerns or complaints; and, a reduced availability to respond to
pool maintenance issues. Additionally, it is likely that the affected employees are those who are
uniquely certified and conduct the department's playground safety inspections, back flow
prevention device- audits and pool maintenance response as a certified pool operator. Flexibility
in assignments will likely be: a key element in assuring that'these important activities continue.
Also note that impacts will be most felt during the more active summer months, and that winter
time work activities can be more easily managed. Some of the. impacts may be mitigated
through the Adopt a Park.program.' Seldom is a request for volunteer assistance in Parks and
Recreation not met with enthusiasm and good response. If resources can be rearranged within
the existing budget, augmenting the work with a limited number
g g g g , of short-term seasonal workers
`
can help to mitigate the impacts. Such programs are commonly utilized in park maintenance
operations. With respect to mowing frequency, it would be intended that recreation/sports field
mowing frequency be maintained, and that neighborhood, pocket and non- athletic sites reduced
from weekly to every other week mowing. In order to slow the growth rate of turf in these areas,
it's likely that irrigation will be significantly reduced, which also impacts on the aesthetic appeal 11
of these turf areas. if cost effective, -it may be possible to enhance the scope of service of the
existing custodial contract to include a minimal level of service to park restrooms. If a retrofit
of aging "pool equipnent' can be accomplished in the upcoming off- season, it could be that the
demand for Park. Maintenance service at the Swim Center is reduced. While remedies such as
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these will mitigate some issues, clearly there will impacts. Staff will continue
reorganizing the crew and planning park maintenance work over the course of the next several
weeks, and will make every effort to maintain a prioritized and acceptable level of service. To
reiterate, this action continues the process of consolidation and cross training that will result in
efficiencies; results in significant cost savings for the General Fund; augments a retirement
depleted street crew; but, reduces current levels of park maintenance service.
FINANCIAL IMPACTS
If approved this Resolution would enable the City to immediately assign three employees in the
position of Parks 'Maintenance Worker II to the position of'Streets Maintenance Worker IL The
seven employees assigned to positions in the Streets Division would receive a 2% pay
adjustment. The cost of that pay adjustment for FY 2011 -2012 is $9,877. This transfer of Park
Maintenance personnel to the street work unit would result in a.net annual net savings in the
General Fund of approximately $250,000.
ATTACHMENTS
1. Resolution
Attaclim
ent?
Resolution No. 2011- N.C.S.
Of the City of Petaluma, California
AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY
ESTABLISHING THE-NEW PAY RANGE FOR THE CLASSIFICATION OF
PUBLIC WORKS CREW SUPERVISOR, STREET MAINTENANCE LEAD
T MAINTENANCE WORKER III, MAINTENANCE
WORKER, STREE
WORKER III - DOCKS AND BRIDGES, STREET MAINTENANCE WORKER II
AND STREET MAINTENANCE WORKER I
WHEREAS, the City wishes to keep current its Classification and Compensation
Plan; and amendments and or revisions to the Classification and Compensation Plan are
effective upon approval by the City Council; and,
WHEREAS, the City Manager / Personnel Officer has determined that a certain
pay range is appropriately allocated to the classification of Public Works Crew
Supervisor, Street Maintenance Lead Worker, Street Maintenance Worker III,
Maintenance Worker III - Docks and Bridges, Street Maintenance Worker II and Street
Maintenance Worker I; and,
WHEREAS, the pay .range, for the classifications as listed below, is hereby
recommended, effective with the adoption of this Resolution.
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� - � ' Pa =Range Per Month z
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Public Works Crew Supervisor
$5,200.89 - $5,460:5.7 - $5 - $6,019.62 - $6,320.78
Street Maintenance Lead Worker
$4,834.81 - $5,076.46 - $5,330.73 - $5,597.63 - $5,877.15
Street'Maintenance: Worker 111
$4,501.19 - $4,726.61 - $4,962.85 - $5,211.71 - $5,471.39
Maintenance Worker III. - Docks
$4,501.19 - $4,726.61 - $4,962.85 - x$5,211.71 - $5,471.39
& Bridges
Street Maintenance Worker II
$4,284.18 - $4,4.95.78 - $4,719.39 - $4,955.63 - $5,204.50
Street Maintenance Worker 1
$3,567.05 - $3,745.58 - $3,933.13 - $4,129.69 - $4,335.28
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves the amendments to ,the Classification and Compensation Plan as
written in this Resolution including the amendment in the Competitive
Service of the Personnel System.
2. Takes this action pursuant to Personnel Code 104.020 and Personnel
Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
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