HomeMy WebLinkAboutResolution 2022-137 N.C.S. 08/08/2022
Resolution No. 2022-137 N.C.S. Page 1
Resolution No. 2022-137 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE CITY MANAGER TO EXERCISE THE FIRST YEAR OPTION TO EXTEND
THE PETALUMA TRANSIT AND OPERATIONS AGREEMENT WITH MV PUBLIC
TRANSPORTATION AND EXECUTE AMENDMENT NO. 1
WHEREAS, the City of Petaluma seeks to “Provide for a range of attractive and viable transportation
alternatives, such as bicycle, pedestrian, rail, and transit” as a guiding principle in the 2025 City General Plan; and WHEREAS, the City of Petaluma Department of Public Works and Utilities has identified transit as a vital
piece of achieving multimodal accessibility through Petaluma; and
WHEREAS, the City of Petaluma has provided fixed route transit service (“Petaluma Transit”) and paratransit service (“Petaluma Paratransit”) service throughout the city for over four decades; and
WHEREAS, the City of Petaluma contracts for operations and maintenance of its public transportation
services, and periodically conducts a competitive Request for Proposal (RFP) process for these services; and WHEREAS, the City of Petaluma previously awarded the FY19-25 Petaluma Transit and Operations Agreement (Agreement), attached to the concurrent staff report as Attachment 2, to MV Public Transportation
upon completion of a competitive RFP process in June 2018; and
WHEREAS, the term of the Agreement is four base years (FY19-22) with three additional option years included (FY23, FY24, FY25); and
WHEREAS, the City wished to maintain a healthy workforce for its Transit and Paratransit systems in order
to provide adequate transit service needed to fulfill the City goal of climate neutrality by 2030; and WHEREAS, City staff negotiated a revised, contracted wage scale and cost structure for the FY23 Petaluma Transit Operations Agreement with MV Public Transportation; and
WHEREAS, the City of Petaluma seeks to exercise the first-year option to extend the Petaluma Transit and Operations Agreement with MV Public Transportation for FY23 including adjustment to the wage schedule and cost structure as noted in Amendment No. 1, which is attached hereto as Exhibit A; and
WHEREAS, this action is exempt from the requirements of the California Environmental Quality Act
(CEQA) in accordance with CEQA Guidelines Section 15378, as approving an agreement with the MV Public Transportation to perform operations and maintenance services for the Petaluma Transit and Paratransit programs as outlined in the operating agreement and associated scope of work does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment, because it is a fiscal activity
and that will not increase the level of services from those that already exist.
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Resolution No. 2022-137 N.C.S. Page 2
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Petaluma as follows:
1. Declares the above recitals are hereby declared to be true and correct and are incorporated into this resolution as findings of the City Council. 2. This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in
accordance with CEQA Guidelines Section 15378, as approving an agreement with the MV Public
Transportation to perform operations and maintenance services for the Petaluma Transit and Paratransit programs as outlined in the operating agreement and associated scope of work does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, because
it is a fiscal activity and that will not increase the level of services from those that already exist.
3. Authorizes the City Manager to execute all required documents to exercise the first-year option to extend the Petaluma Transit and Operations Agreement with MV Public Transportation (Agreement) and execute Amendment No. 1, attached hereto as Exhibit A.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by
the Council of the City of Petaluma at a Regular meeting on the 8th day
of August 2022, by the following vote:
Approved as to
form:
__________________________
City Attorney
AYES: Mayor Barrett, Vice Mayor Pocekay, Barnacle, Fischer, Healy, King,
McDonnell
NOES:
ABSENT:
ABSTAIN:
ATTEST: ______________________________________________
City Clerk
______________________________________________
Mayor
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1 Amendment to Professional Services Agreement (All PSA’s)
Dec 2020
ONE YEAR RENEWAL AND AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR
Petaluma Transit Operations & Maintenance
WHEREAS, on June 28, 2018, the City of Petaluma, a municipal corporation and a charter city (hereinafter referred to as “City”) and MV Public Transportation, Inc., (hereinafter referred to as “Consultant”) (collectively the “Parties”) entered into an Agreement by and between the Parties, and effective as of June 28, 2018; and
WHEREAS, on page 26 of the Agreement there is a provision entitled “TERM OF CONTRACT” that states, “The successful Proposer will complete all applicable training requirements during the month of June 2018, commence operations on July 1, 2018, and operate and maintain the service for a four-year period ending on June 30, 2022”; and
WHEREAS, the provision entitled “TERM OF CONTRACT” also states, “If and only if mutually agreeable by both parties, the contract may be extended for up to three additional years, in one-year increments, subject to the City of Petaluma City Council approval.”
THEREFORE, in consideration of the mutual covenants contained in the Agreement and in this Renewal
& Amendment No. 1, the Parties agree as follows: 1. That it is mutually agreeable by both Parties, subject to the City of Petaluma City Council approval, to extend the Agreement for an additional year, ending on June 30, 2023.
2. That Attachment 7 of the Agreement, entitled “MV Public Transportation, Inc. Wage Chart & Benefit Summary” is deleted in its entirety and is replaced with Attachment A to this Amendment No 1. 3. This Renewal & Amendment is deemed to be effective as of June 30, 2022, regardless of when it
is executed by both parties. 4. Except as amended herein all other provisions remain the same.
IN WITNESS WHEREOF, the parties hereto have executed this document the _____day of ______________________, 20____.
CITY OF PETALUMA CONSULTANT
By
City Manager Signature
ATTEST: Name and Title
City Clerk Address
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2 Amendment to Professional Services Agreement (All PSA’s)
Dec 2020
APPROVED AS TO FORM: City State Zip City Attorney Taxpayer I.D. Number Petaluma Business Tax Certificate Number
Attachment A, MV Public Transportation, Inc. Wage Chart & Benefit Summary
DocuSign Envelope ID: B80E65DB-7C69-4B88-B5DF-106F5A0257B4
Form 1.1.2: BUDGET PROPOSAL
OPERATINS AND MAINTENACE
Fixed Route and Paratansit
FY23 FY24 FY25
Variable Cost Per Hour: Fixed Route 46.18$ 48.65$ 51.62$
Variable Cost Per Hour: Paratransit 43.86$ 46.21$ 49.04$
Monthly Fixed Fee 84,746$ 88,543$ 92,847$
Monthly Liability Insurance (General & Auto)9,992$ 10,478$ 10,987$
Total Monthly Fixed Cost (Fixed Fee + Insurance)95,719$ 100,012$ 104,893$
One-Time Start-Up Expenses
Elements of Cost/Hour
Operator Wages 31.07$ 32.72$ 34.68$
Operator Benefits 14.37$ 15.15$ 16.12$
Other Hourly Operating Costs (specify and list):
1. Describe
2. Describe
3. Describe
4. Describe
5. Describe
TOTAL MONTHLY COST PER HOUR 45.44$ 47.87$ 50.80$
Elements of Monthly Fixed Fee
General Manager Salary 8,611$ 9,042$ 9,494$
General Manager Benefits 1,376$ 1,451$ 1,529$
Safety & Training Supervisor/Road Sup. Salary 6,155$ 6,463$ 6,786$
Safety & Training Supervisor/Road Sup. Benefits 1,169$ 1,233$ 1,301$
Road Supervisor Salary 5,308$ 5,574$ 5,852$
Road Supervisor Benefits 490$ 513$ 536$
Dispatchers Salary 15,867$ 16,663$ 17,491$
Dispatchers Benefits 1,487$ 1,555$ 1,625$
Paratransit scheduling/disptaching software (lease)1,980$ 2,040$ 2,101$
Trapeze Self Service Trip Booking 136$ 141$ 145$
Trapeze Text Notification 244$ 252$ 260$
Subtotal (Monthly Operations)42,824$ 44,924$ 47,119$
Mechanic Salary 7,733$ 8,120$ 8,525$
Mechanic Benefits 1,599$ 1,682$ 1,768$
Fleet Technician Salary 6,335$ 6,652$ 6,986$
Fleet Technician Benefits 1,374$ 1,445$ 1,520$
Fueler/Washer/Utility/Bus Shelter Helper Salary 4,677$ 4,912$ 5,156$
Fueler/Washer/Utility/Bus Shelter Helper Benefits 1,106$ 1,164$ 1,224$
Other Salary 1- Describe
Subtotal (Monthly Maintenance)22,824$ 23,975$ 25,179$
Non-Vehicle Insurance 365$ 376$ 387$
Office Expenses 429$ 442$ 455$
Uniform Expenses 287$ 295$ 304$
Training Expenses 1,123$ 1,157$ 1,192$
Incentives/Liquidated Damages -$ -$ -$
Letter of Credit -$ -$ -$
Contract Overhead- Describe 8,180$ 8,585$ 9,063$
Other Expenses (specify):-$ -$ -$
1. Mobile Eye Install -$ -$ -$
1a. Mobile Eye -$ -$ -$
1b. Drive Cam -$ -$ -$
2. Equipment Depreciation 270$ -$ -$
3. Interest 507$ 502$ 502$
4. Software & Cell Phone 310$ 320$ 329$
5. Business Tax & License 77$ 79$ 82$
6. Bus Passes 1,114$ 1,148$ 1,182$
7. Employment Verification 419$ 431$ 444$
8. Tool Allowance 56$ 58$ 60$
9. Service Supplies 120$ 124$ 128$
Profit 5,839$ 6,128$ 6,421$
Subtotal (Contract Expenses)19,098$ 19,645$ 20,548$
TOTAL MONTHLY FIXED FEE 84,746$ 88,543$ 92,847$
OPTION YEARS
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Form 2.1.1: WAGE PROPOSAL
OPERATIONS AND MAINTENANCE
Fixed Route and Paratransit
FY23 FY24 FY25
DRIVER
Training 25.25$ 26.51$ 27.84$
In-service start 25.25$ 26.51$ 27.84$
1 year 25.50$ 26.78$ 28.11$
2 years 27.25$ 28.61$ 30.04$
3 years 28.72$ 29.93$ 31.42$
NON-DRIVER
Maintenance Superisor (ASE A)41.50$ 43.58$ 45.75$
Mechanic (ASE C)34.00$ 35.70$ 37.49$
Fueler/Utility 25.10$ 26.36$ 27.67$
Dispatcher 24.33$ 25.55$ 26.82$
Road Supervisor 59,254.00$ 62,216.70$ 65,327.54$
Safety Manager 73,860.80$ 77,553.84$ 81,431.53$
General Manager 103,334.40$ 108,501.12$ 113,926.18$
DocuSign Envelope ID: B80E65DB-7C69-4B88-B5DF-106F5A0257B4