HomeMy WebLinkAboutResolution 93-234 09/07/1993~~~i ,.~
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Resolution No. 93-234 N.C.S.
1 of the City of Petaluma, California
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ICES®LUTI®N APPROVING SALARY ANI) SIJPPLENIENTAL WAGE BENEFITS
F®R EA~PL®YEES IN UNITS 3 (TECIINICAL) ANI) 4 (PR®FESSI®NAL)
VVI3EREAS, the employees in Units 3 and 4 are not represented by
any recognized employee organization; and,
WI3EREAS, the City 11~anager, pursuant to Section 28 City of
Petaluma City Charter, is required and empowered to make a recommendation to the
City Council on matters related to employee's compensation; and,
BVI~EREAS, the City Manager has recommended that employees of
Units 3 and 4 receive salary and supplemental wage benefits,
N®W, TIIEREF®RE, BE IT RES®L~IEI) that the salary and
supplemental wage benefits as specified in the attachments for employees in these units,
being in the best interest of the City,be approved and shall become effective September
7, 1993.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved_ s to
Council of the City of Petaluma at a (Regular) ~X~i~j meeting ~~
on the ..........7.1r}z........ day of ............5.~()x~117Tib~X' ......................... 19..~.~_, by the
following vote: ------------------7---•--: --•••- -
City Attorne
AYES: Nelson, Sobel, Hamilton, Barlas, Shea, Vice Mayor Read, Mayor Hilligoss
NOES: None
ABSENT: None
ATTEST : ... ..... .................. .. ....... ............. ..........................
ity Clerk Mayor
Council File ...................................
ca io-as ues. No....... 9.3-2.34..... N.cs.
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CITY OF PETALUMA
COMPENSATION PLAN FOR UNITS 3 AND 4
FISCAL YEAR 1993 - 1994
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TALE' ®F C®IV1'EATTS
GENERAL
Section 1.
.Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.
.Section 9.
Term of Agreement
COPgPENSATION
Salary
Retirement Contribution
Overtime
Compensation for Clothing Loss
Vacation, Payment of
Sick Leave, Payment at Retirement
Deferred,Compensation
Retiree Benefit Payments
IATSURAIUCE
Section 10.
Section 11.
Section 12.
Section. 13 .
Section 14.
Health Insurance
Dental Insurance
Life Insurance
Long-Term Disability
Vision Insurance
LEAVES
Section 15.
Section 16.
Section 17.
Seetgn: 18,.
5ect'on 19. .
'S:ec~ton 20.
Section 21.
Section 22.
Section 23.
Section 24.
Vacation
Sick Leave
Bereavement~Leave
Holidays
Military Leave
Leave of Absences Without Pay
Jury Leave
Compensatory Time Off
OTHER
Retirement .
Grievance Procedure
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GEliTERAI.
-Section 1. Term' of" Agreement
This compensation :plan. shall be for a one (1) "year term ,for the fiscal year commencing September 7, '
1993, through June 3U,..1994.
. COA~PElVSATIOAI
Section 2. Salat v
The .City shall adopt the following. salary". ranges for each of the employees in the following
classifications during the term of this compensation plan.
UNIT 3 ~ ~ ~ I II III ~ I~V V~
Asst: In Civil Engineering . $16.37 $17.18 $18.04 $18;95 $'19°.8'9~~
Asst: In Traffi;c.Engineerng $16.37 $17.18 $18.0.4 $18.95 $'19.8:9
Buildirig Inspector I' ~ $13.66 $14.35 $15..07 $15.82, $1,6..61
Building Inspec't'or LI $16.67 $17.50 $18:38. $19.`30 $20.2;6;
_ Engineering Technician I $ 9.26 ~$` -.9.72 $10.21 $10:72 $11.26
Engineering Technician II $14.1.6 $14.87 $15.62 $16.4.0 $17 22;_°°
' Info. ;Systems Technician $14.11 $14..82 $15.56 $`16.34 '$17.16
Planning Technician $11.05 $1.1..60 $12.18 $12.79 $13:43
" ~ Publc~Works Inspector •~ ,$17.07 $17.93 $18.83 $19..77 $20.75'
Senior Planning Techn:can• $15:0.5 $15':.80 $16.59 $17.42 $18:29
•UNIT 4
. Assistant .Planner $15.92 $16.72 $17.55 $,18.43 $"19.35
Associate Civil. Engineer $21.60 $'22.68 $23.82 $25.0.1 $26.2'6
-~ Associate In-Civil Engrieeri'ng- $20.72 `$2L.75 ,$22.84 $23.98 $25.18
Associate Planner $1.7.8.4 $18..73 $19.67 $20.6.5 $21.6.9
Plans Examiner $1:8.55 $19.48" $2.0.46 .$21.48 $22.55
Program Coord"rrator~ $1'7.,69 $18:58 $19.50 $20.48 $21.50
ReCreat'%on Coordinator $10.71 $11:24 $11.81 $12.40 $13.02
Section 2A '
• -Upon:receipt by the-Per"sonnel Office of'an.employee's Certification as a Registered Civil Engineer '
.he/she. shall. be,advanced o the classification of
.. Associate Civil Engineer at the beginning of the next
.. ~ PaY Period:
... .
Sectflon• 3. Itetare~nent `Contcib"cations .
The City agrees ~to paym_ ent of 'the employee's contribution to the Public Employees', Retirement System
in, the amount of'7% of an employee's salary.
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Section 4, ®vertime
A. General. All hours worked' in excess of eight {8) in any ane day or in excess of forty (40) in
any work week shall' be compensated for at the overtime rate which shall be one and one-half
(1:5) times the regular rate of pay, Overtime shall nit be pyramided or compounded. For
those employees: that work an adjusted work week through the Voluntary Reduction In Hours
Program, overtime will be based on the signed Agreement between the City .and the Employee.
B. Minimum. Any employee required to work overtime shall; in no ease, be compensated for less
than one hour for such overtime.
C. Payment for Work During Leaves. When it becomes necessary by an emergency to have
employees work during legal: holidays or the period such employees are entitled to vacation
leave, such employees'working one such legal holidays and during periods of vacation shall be
entitled to receive additional remuneration at the rate. of one .and one-half times their regular rate
of pay.
Section 5. .Compensation. for Clothing boss
The City Manager is authorized to ,provide compensation to City employees for loss or damage to their
clothing which occurs during ;the: course of carrying out an official. duty: A request for compensation: .
'hereunder ,shall be submitted in writing, in detail, to •the City 1Vlanager via the' department head
concerned. The amount of compensation, if any, sha1T be at the' diseretion~ of the City Manager.
Section fi. :Vacation, Pa~menf at Termination
Employees who terminate employment shall be paid in a lump sum for.all accrued vacation leave
earned prior to the effective- date of termination not to exceed two (2) years accumulation.
.section 7. Sick Leave, Payment of
In the event of the death or retirement of an employee who has completed ten (10) or more years of
continuous service with the City, a employee shall be paid or shall receive to his benefit fifty percent
(50 %) of his accumulated but unused -sick. leave not to exceed 4'80 hours.. The employee may elect .not
to receive this benefit and instead place all sick leave hours into the PERS Sick Leave Conversion
Benefit.
Section >3. Deferred Coffipensation
The City of Petaluma shall make available to the members of this unit the City's Deferred
Compensation. Plan.
Section 9. Retiree 13enef t'Pav$ meets
An employee, with wenty (20) years of service and who is age 50 or older and, who retires on a
service or disability retirement during the. term of this agreement, will be eligible for $100.00 per
month. This benefit is iri addition to any other benefits to which a employee is entitled.
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Section fl0. lElealtb lnsuranee
During the period of this Compensation Plan,. the City shall .pay any premium increases. beyond the
current City contributions as listed below. No increase in. the' dollar amount of'the employee
contributions shall be assessed during the term of this coiripensatiori:plan. .
Health Plan. Of -Sonoma
Kaiser The. Redwoods Cou ,tv
Employee $173.04 -$,177.'00$14:9.1.9
Employee + ~1~dependent ~ $344.08 $363.00 $3;.0.5.39
Employee +- 2 dependents• •$4°56.9.6 $455.00 $409.0:1 -
Section '11. Dental Insurance
During the: term of this Compensation Plan' the. City shall',contri6ute •$71.00 per." morith~ per eligible..
;einployee.toward~the:premium for a group dental insurance plane. Additionally, the City slialL:include
. an Orthodonture plan, $T;000 per child, at a 50% co-payment.rate within the premium rate.. '
Section 12.:Life Insurance
.During the term of`ahis Compensation Plan the City shall pro~ide.a group term life insurance.plan'in
- :..the amount of $YU;000 per employee. .
.Section 13: ~ .Long=.Tergn Disability
The City shall' provide 'for along-term ~di`sability plan. The premium ~`to .be paid for by .the City.
:Section 14. Vision Insurance . ` .
•During theaerm of this.Memorandum~the City shall contribute $14:05 per month per eligible employee
for a family vision plan.
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SAVE
Sectipn 13. Vaeatipn
A.1. punts All regular employees of the City of Petaluma,. after working one full. year are
entitled to the equivalent of eighty (80) hours of vacation with :pay in the year fallowing the year
in which vacation is earned.
X111 regular emphyees of the City of Petaluma, after five (5) years of continuous service with
the City, .and beginning with the sixth year, shall be entitled .to the equivalent of one hundred
twenty (120) hours of vacation per year,. After ten (10) years of continuous service with the
City, eight (8) hours of vacation shall be added 'for each year of continuous service to a
maximum of one hundred sixty {160) hours of vacation:
A 2. Volun • Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the. work week equivalent hours.
B. chedulin The times during a calendar year in which. an employee may take his/her vacation
shall be determined by the department.head with due respect for. the wishes .of the employee, and
particular regard for the needs of the service. if the requirements of the service are such that an
employee cannot take part or all ~f his/her annual vacation in a particular calendar year, such
vacation shall be taken .during the following- calendar year.
C. Deferral Any eligible employee with the consent of the head of his/her department and the
Personnel Office may defer fve (5): working. days of his/here annual vacation to the succeeding
calendar year subject to otherprovisions of this rule. A written. report of each deferred'vacat~n
signed by the appropriate department. head and the Personnel Off cer noting the details shall be
kept on file with the Personnel Officer. Vacation time accumulated in excess of two :years shall
be lost. In the event one or more municipal holidays fall within an annual: vacation leave, such
holidays shall not be charged as vacation leave and vacation leave shall be'~extended accordingly.
Section 16. .Sick Leave.
A. General Sick leave with. pay shall be granted to all employees as set forth in this section. Sick
leave is not a right which an employee may use at his%her discretion, .but rather, shall be used
only incase of personal illness,.. disability or the serious illness or injury of an employee's
family member which. requires the employee's attention. The term family .members shall
include: spouse, children, parents, spouse's parents, brothers; sisters or other individuals -whose
relationship to the employee is that of a dependent` or near dependent. ,
B'.;l Aeerual Sick leave .shall. accrue to .all full-time employees at the rate of eight hours.. for: each
month 'of continuous service. No employee shall'~accumulate more sick leave in. any year than
provided.
B 2. Voluntary .Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to'the work week equivalent hours.
C. l~otifcation Procedures In order to receive compensation while absent on sick leave, the
employee shalln~tify his/her immediate superior or the Personnel. Offiee..prior to or within four
.hours after the time set for beginning his/her daily duties.. as may be specified by the head of
his/her department.. When absence is ..for more than three days duration, the employee may be
required to file a physician's certificate with the Personnel Office stating the cause of the
absence.
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D. Relationship to Workers Gornpensation Benefits'shall-be payable in situations where
miscellaneous employee's absence is due. to industrial,injury as provided. in California State
Workers' Compensation. Law. During the first three (3) work days when the employee's :
absence has, been occasioned by injury suffered during his/her employment'and fie/she receives
Workers' Compensation,. he/she shall receive full pay. Following this periodsick leave may be
a supplement to the Workers'. Compensation hene#°its. provided the employee., Compensation is
at his/her regular rate for a period` not to exceed. six months, or until such sick cave is
exhausted, or the disability is abrogated,. or that .employee is certified "permanent and
based on the combination of the 'Workersr C mpen as~tty shall pay.hm/her the regular salary,
' on benefit plus sick leave.
Sick leave' for industrial injury shall not be allowed for a disability resulting from. sickness, self-
inflicted injury or willful misconduct.
The City may retire any employee prior to the exhaustion of accumulated:. sick leave, at which
time all accrued but unused sick. leave shall be abrogated; subject only to the limitations
provided under this~lVlembrandum of :Understanding.
E. Sick Leave Transfer- Policy Employees wishing to donate hours Hof sick. leave o :another
employee .may do so by :wending a written request, approved'. by their departmeri't =head; to the
Personnel:-Offce naming'the individual to receive the "sick leave and the amount donated, with '
the following restrictions:
1. Employees who wish to transfer sick leave -must. retain a minimum of l60 hours
of sick leave to be eligible to transfer sick leave.
2. All such transfers of sick leave are-irrevocable.
3. The employee receiving ,the. sick.leave transfer must have zero (0) hours of
accrued' sick leave, vacation-and CTA leave on the books. ~ .
4. Employees may not buy or sell sick. ;leave. Qnly the time may be transferred.
5. Employees may not transfer sick leave upon separation of service.
6. Transfer of sick leave shall be allowed between Units 1, 3, 4 and 5;
Section 1'7: BereavementLeave. ~ -
A. T . . In the event of-the death of an employee's spouse, mother, step-mother, mother=in=laws, father, .
step-father.;. father-in=law.,, brother, sister, child, including an adopted,; child; grandchild and _.
' grandparent,: an employee who `attends the funeral shall be granted time ..off work: with pay: The ., . ~,.
amount of time off' work with pay shall be only that which is required "to attend the funeral and
;make :necessary. funeral :arrangements, but;, in no event shall it exceed three (3) working days.
These'three{3) ~days~ shall not be chargeable to sick leave. An additional two (2}days required
for necessary funeral. arrangements-may be charged to the employee's sick; leave and any .
additional dine beyond these two days may be .charged.. to accumulated vacation or leave without.
pay. Such;bereavement lease shall not be accruable from fiscal-year to fiscal year;- nor shall it
have any monetarywalue if unused.
A:2. Voluntary Leave Plari
Accruals under the Voluntary Leave Plan shall be.proratedao the work week equivalent hours.
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Aso _, ._
Section 1S. Holidays
A. FIXED HOLIDAYS: The City-shall observe eleven (1~1`) fixed-date holidays. 'These holidays
' shall'be established for the. City's fiscal year as determined by City Council resolution..
B. FLOATING HOIIDAY: Duringae Fiscal Year the City. will authorize one (1) "Floating,
Holiday" per employee, which may be taken by" the employee at a time selected by the •
employee, subject to operational requirements andapproval :determined"by the City., 'Employees
hired between July 1, and December 31, will be eligible fora "Floating Holyday" during ,the
course of_the Fiscal Year.. ."
C. VOLUNTARY LEAVE PLAN:
Holidays taken during. the Voluntary Leave Plan shall, be prorated to the work week equivalent
hours under the voluntary leave plan. '
Employees on a Voluntary.Leave for a fined period will not be paid for any holidays falling `
within the fixed leave period.
Section 19_ A~Iilitary Leave ..
Military leave shall be arranged in accordance wth•the provisions of State Law. ,All employees entitled.
to military leave .,hall give the"appointing power an, opportunity within" the limits of military regulations
to 'determine when such leave shall be .taken.
Section 20. Leave,of .Absence Without `Pav -.
A. phe Ci Maria er ma ;:grant~a regular or probationary, employee leave. of absence without pay
tY g ; y
ursuant to State and Federal .Law. Good :cause" being shown by a 'written request, the Crty _,
Manager may extend such ~ leave of absence without pa ., or, eniority; or benefits for an
additional .period not to.exceed six (6)''riionths. No such lea"ve, shall be granted except upon.
written request of the employee setting. forth the reason for "thee request, and the. approval will be
in writing. Upon expiration of a regularly approved.leave or within. a reasonable period. of dime
after notice to return. t~ duty, the employee- shall be reinstated ;in the position held at the time
leave. was granted. Failure on tihe part of an employee on ,lease to report promptly at its
expiration, or within a reasonable. time after notice to return to duty, shall be cause for
discharge.
B. .Employees. may~reduce their workweek upon approval of their Department, Head and the City
Manager under a Voluntary .Leave ,Without Pay plan; not. to exceed 20% 'of their annual -work
schedule. 1Vledical premiums will continue to be paid by the City, and employee as if working a
• :.;full schedule.
..Section 21. _:Iury Leave ~ "
Every' classif ed, employee: of the City: who is called or required to serve as a trial. juror shall tie entitled
•to absenthimself from his,. duties with~;the City during. the :,period of such service or while necessarily
being present iri court as a result of, such call, Under such circumstances,. the ,employee shall ~be paid
. the! difference between his full salary ;and any payment received by him, except travel pay, for such
duty. This compensation shall,not extend beyond twenty (20) working•days.
Section 22. '.Coffi e>gsato Tinne ®ff
Employees, may receive, "inieu of being.. paid. for overtime,, compensatory time off at a mutually
.. agreeable-time between the .City' and the .employee subject to "the operation requirements of the City and
' with approval determined by the City. No employee may .earn more than one hundred twenty (120)
' hours of Compensatory Time Off per,:fiscal year: In addtson, no employee may retain on the books
' xriore than twenty-four;hqur"s vf`unused Compensatory Time at any' given point during, the ~fiseal~ year.
Amounts submitted in excess of these limits. shall be=paid at.hme~ and one-half:
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OTHER
Section 23 _ Retirement
The City of Petaluma's retirement plan under the Pubiie Employees' Retirement System shall consist of
the following items:
Miscellaneous Employees: 2% @ 60
Options: 1959 Survivors Beneft
One year Final Compensation Average
Unused Sick Leave: Ci-edit
It is understood that employees who are, or will retire with a: service retirement shall be able to make a
one-time irrevocable conversion of the City's contribution being made on their- behalf to base salary.
Employees who wish to exercise this one-.time irrevocable conversion must meet the following
requirements for service retirement.
Minimum forty-.nine (49) years of age, and will be refiring no later than one (1) year
from date of .conversion.
2. Must submit a letter of intent to retire in order to initiate the conversion.
Employees who have converted the City payment of the employee's contribution to PERS and do not
retire on the date specified to ,the City at the time of conversion; shall owe to the City the increased
costs including but not limited t~ benefit contributions; overtime, holiday pay-, and City contributions to
PERS.
The costs owed to the City will be from the time of conversion to the actual date of retirement.
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.Section 24. Grievance Procedure
A. Purpose of Rule
(1) To promote improved employer=employee relations by establishing grievance procedures
on matters for which appeal or hearing is not provided by other regulations.
(2) To afford employees individually or through .qualified employee organization. a
systematic means of obtaining further consideration of problems after every reasonable
effort has failed to resolve them through -discussions.
(3) To provide that grievances shall be settled. as near as possible to the point of origin.
(4} To provide that appeals shall t)e conducted as informally as possible.
B. A!latters Subject To Grievance, Procedure The Grievance procedure shall be used .to process and
resolve grievances ,arising out of `the interpretation, application, or enforcement of the express
terms of this compensation plan.
C. Informal Grievance Procedure. An employee who has a problem or complaint should first try
to get it settled through:-discussion with his immediate supervisor without undue delay. If, after
this discussion, he does not .believe the problem has keen satisfactorily resolved, he shall have
- the right o discuss it with his supervisor's immediate supervisor, if any, in the administrative
service. Every effort .should be made to find an acceptable ..solution by informal means at the
lower possible level of.supervision. If the employee is-not in agreement with the decision
reached by discussion, he shall then have the right, to file a formal appeal in writing within .ten
(lU) calendar days after receiving the informal decision of his immediate superior. An informal
appeal shall not be taken above the appointing power.
D. Formal. Grievance .Procedure. (levels of review through chain of command)
(1) First level., of review The appeal shall be presented in writing to the employee's
. immediate supervisor, who shall. render •hislher decision and comments in writing and
return them to °the employee within five (5) calendar days after receiving the appeal. If
the employee does not agree with his/her supervisor's decision, or if no answer has been
received within five (5) calendar days, the employee .may present the appeal in writing to
his/her supervisor's immediate superior. Failure. of the employee to take further action
within five (5) calendar days after receipt of the written decision of lus/her supervisor, or
within the total of fifteen. (15) calendar days if no decision is rendered, will constitute a
.dropping of the appeal.
(2) Further level or levels of review as appropriate The supervisor receiving the appeal shall
revewit, render lis/her decision-and comments in writing, and return them to the
employee. within five (5) calendar days after receiving the appeal. If the employee does
not agree with the-decision, or°if no answer has been received within five (5) calendar
days;: employee may present the -appeal in writing ~to he department head. Failure of the
employee to~`take :further action within fire (5) calendar days after receipt of the decision
is rendered, will~~ constitute a dropping of the appeal.
(3) Department Review The department head receiving the appeal of his/her designated
representative, should discuss the .grievance -with the employee, his/her representative, if
any.,, and with other ;appropriate persons. The department head shall render hislher
decision and comments in writing,. and return them to the employee within five (5)
calendar days after receiving the appeal. If the employee: does not agree with the
decision reached, or if no answer has been received within five (5) calendar days after
receipt of'the decision or within. a total of fifteen (15) calendar days if no decision is
rendered, will constitute a dropping of the appeal.
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(4) Ci Nianag_er. The City Manager receiving, the appeal or his designated representative
should discuss the grievance with the employee; his/her representative, if any, and with
other. appropriate persons. The City 1Vlanager may designate a fact finding committee,
officer not in tfie normal line of superv~ ion; or ..Personnel Board to advise him
concerning the appeal. The Gi~ 1Vlanager shall render a decision .in writing to the
employee within twenty (2U) ca endar days after receiving the appeal:
(5) Conduct Of Grievance Procedure
(a) The time limits specified above may be extended to a definite date by mutual
agreement of the employee and the reviewer concerned.
(b) The employee may request the assistance: of .another person of his/her own
choosing m preparing .and presenting his/her appeal at any level of review.
(c) The employee~and his/her representative- maybe privileged to use a reasonable
amount of -work time as determined by the appropriate department,head .in
conferring about and .presenting the appeal.
(d) Employees'shall.be:assured1freedom from. reprisal for using the .grievance
procedures. ~~1
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