HomeMy WebLinkAboutResolution 93-235 09/07/1993. .. ~ ~ S~I~ ~ X993
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~es®lutloll N®.93-235 N,~,~,
of the City of Petaluma, California
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Mesa , ~3-a(o9 N~`
RESOI.UTI®N APPIZ®VING SALARY ANI) SUPPLEMENTAI. WAGE BENEFITS
~®It E~PL®YEES IN UNIT s ~cLEI~ICAL~
WIIEREAS, the employees in Unit s are not represented by any
recognized employee organization; and,
WI-IEREAS, the City Manager, pursuant to Section 28, City of
Petaluma City Charter is required and empowered. to make a recommendation to the
City Council on matters reflated to employee's compensation; and,
WI~IEII;EAS, the City Manager has recommended that employees of
Unit 5 receive salary and supplemental wage benefits,
N®W, TIIEREFORE, BE IT RES®LVEI~ that the salary and
supplemental wage benef is as specified in the attachments for employees in this unit,
being in the best interest of the City, be approved and shall become effective September
7, 1993.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) 4s~#'~4~%~ meeting f rm
on the ----------Zth._.-..... day of ...........~ep~t~•~-bbl' ......................... 19-.9.3., by the
following vote: ..... ~ ........ ....... ...... ...........
it/y ?itto ney
AYES: Nelson, Sobel, Hamilton, Barlas, Shea, Vice Mayor Read, Mayor Hilligoss
NOES: None
ABSENT: None
ATTEST : ... .......... ....... ... .......... .........
City Clerk Mayor
(bunch File ............................•--°-..
CA ]0-85 rz~s. No..........9.3-2.3.5... N.cs.
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CITY OF PE'~ALUMA
COMPENSATION. PLAN FOR UNIT 5
FISCAI. YEAR 1993 - fl994
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GENERAL
Section 1. Term of Agreement
COMPENSATIOAi
Section 2. Salary
Section 3. Retirement Contribution
Section 4. ~ Overtime
Section 5. Compensation for Clothing Loss
Section 6. Vacation, Payment of
Section 7. Sick Leave, Payment at Retirement
Section 8. Deferred Compensation
Section 9. Retiree Benefit Payments
I1dSURAY~CE
Section 10. Health Insurance
Section 11. Dental Insurance
.Section 12. Life Insurance
Section 13. Long-Term Disability
Section 14. Vision Insurance
LEAVES
.Section 15. Vacation
Section 16. Sick Leave
Section 17. Bereavement Leave
'Section 18. Holidays
'Section 19. Military Leave
Section '20. Leave of Absences Without P.ay
Section 21. Jury Leave
Section 22. Compensatory Time Off
OTHER
Section 23. Retirement.
Section 24. Grievance Procedure
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GEI~EI~AI.
Section 1. Term: ofw Agreement
This compensation plan shall be for a one (1) year term for the fiscal year commencing September 7,
1993, through June 30, 1994. '
COMPENSATION
.Section 2_ Salaav
The City shall adopt the following salary ranges: for each ,of the employees in the .following
classifications during the term of this. compensation plan. .
UNIT 5 ~~ I . II III IV _ V
Accounting Assistant I $:9.89 ,$10.39 $10.9.1 $1T.45 $12.03
Accounting Assistant II $11.82 $12.41 $13.03 $13.68 ~ $14..46.
Administrative Secretary $12.64 $1.3.27. $;13,.93 $14.63_ $15.36
General Services. Assistant $ 8.49 $ `8,.92 $ 9.36. $ 9.83 $10.32
General Services Specialist $1,1.8.0 $12.39 $13.0'1 $13.66 $14.35
Office Assistant I $ 8.35 $ 8.77 $ 9,.2.1 $ 9.67 $10.15
Office Assistant iI $10'.15 $1b.65 $11..19 $11.74 $12:33
.Police Records Assistant I $ 8..3.5 $ 8.77 $ 9.21 $ 9.67 $10.15
Police Records Assistant.Il $10'.15 $1b.65 $11.1.9 $11.74 $1,2'.33
Seeretar~y ~ $10.62 $11.15 .$11.71 $12..29 ':$12.91
` Section 3: Retireffient~ Contributions
~~ The City agrees to, payment of the eriployee's contribution to the Public Employees'' retirement
System in the. amount. of 7% of`an'.employee's salary.
'Section 4. ®vertime .
A. General.. All- hours worked in excess of eight (8} in any one :day or" in excess of forty (40) in
any work week shall be compensated for at'the overtime rate which shall be~one and' one-half
(1.5') times the regular rate ~ of pay .: Overtime shall not be pyramided or compounded. For
..those employees, that work an adjusted work week. through the: Voluntary Reduction in Hours -
Program, overtime will be based on. the signed Agreement between the City and the
=. Employee.
B. Minimum.; Any°employee required to work overtime shall°, in nc~ case;.'be compensated; for
less •than `one hour for such overtime.
C. Payment for, Work During .Leaves. When it becomes necessary by an emergency. to .have
erriployees work during-legal holidays or~°the period such employees.. are entitled to vacation
leave,. such employees working on such legal holidays and during..periods of vacation shall be
entitled. "to~~receive ,additional remuneration at the rate of one: and one-half"times their regular '
rate of pay.. '
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Section 5., Compensation for Clothan,~; Loss
'The City Manager is authorized ~to provide compensation to City employees for loss or damage to
their clothing which occurs during the course of carrying out an official duty. A request for
compensation .hereunder shall be submitted `in writing; in detail, 'to the City Manager via the
department head concerned. The amount of compensation, if ariy, shall be at the discretion of the
City Manager.
Section C. Vacation. Payment at Termination
Employees who- terminate employment- shall be paid in a lump sum: for all accrued vacation leave
earned prior to the effective date of termination not to exceed two (2) years accumulation.
Section 7. -Sack Leaee, P'~rment of
In the event of the death or retirement` of an employee who has completed ten (10)~ or more years of
continuous service with the City, the ..employee shall he paid orshall receive.. o his benefit fifty
percent (50%) of his accumulated. but unused sick.leave not to exceed 480'hours. 'The employee may
elect not to receive this benef t and. instead place all: sick leave. hours `into the PERS sick leave
conversion benefit.
Section S. Deferred Compensation
The City of Petaluma shall make available to the members of this unit the City's Deferred
Compensation Plan.
..Section 9. ttetiree_ Benefit Payments '
An employee, with twenty (20) .years of service and who is age 50 or older, and, who retires on a
.service or disability retirement during-the term of this agreement, will be eligible for $100.00 per
month, This benefit is in addition to any other benef is to which .the employee is entitled.
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Section :10.. health .Insurance
During, the period ~of ~th'is"~Compensati~n Plan, the City shall pay any premium increases;;beyond the
current City contributions as listed, below.. No increase,. m the dollar ,amount of the employee
contributions shall b'e,assessed' during; the.;terrn of this. Compensation Plan.
Health Plan Of' Sonoma
Kaiser' The Redwoods County
Employee $-173..0.4 $1Z7.~00 $149::.,;19
.Employee + 1 dependent $°344.~Q8 $363.,00: $305. 39 - ~'
•~ `Employee + 2 dependents $456.00 $455:00 ~ $4.0:9.0`1
Section Lfl: Dental Lnsurance .
'Du"ring. the Germ of this' Compensation Plan, °the City shall contribute $71.00•per month' per el~ib'le
employee. toward :the premium -for a~ group .dental insurance plan. Additionally-, the City shall mclud'e
• an ~.(Jrthodonture plan, $1,000 per child, at a 50% co-payment'rate witliin the premium rate.
.Section 12. 'Life Insurance ~ ~ -
. ~ During the term .of this Compensation Plan the City shall provide a group term life insurance plan in
the amount'of $10';000 per employee. •
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Section 13_..L,ong-Terns Disability.
The City shall provide for along-term disability-.plan. The premium to be paid for by the City.
,Section l4.: elision Insurance ..
• ~ purng~ the term. of. tliis.Compensation Plan, the City shall contribute $14.05 per month per eligible
' employee for a family vision-plan. -
LEAVE
:Section 15. Vacation-
A. 1. mounts All regular employees of the City of Petaluma, after working one full year are
entitled to the equivalent of eighty (80) hours of vacation with pay in the year following the
year in which vacation is earned. '
All regular employees of the City of Petaluma, ,after five .(5) years of continuous service with
the-City, and beginning with tfie sixth year, shall be entitled to the equivalent of one hundred
twenty (120) hours ofvacation per year. After ten (10) yearn of continuous service with the
City, eight (8) hours of vacation shall: be added for each year of continuous service to a
maximum of one hundred sixty (160) hours of vacation.
A Z_ ~lun ,Leave Plan -
Accruals under the Voluntary Leave Plan• shall be prorated to the work week equivalent hours.
B. eheduli The times .during a calendar year in which an employee may take his/her vacation
shall be -determined by the department, head with due respect for the wishes of the employee
and particular regard for the needs of the service, If the requirements of the service are such
that. an employee cannot take. part or all of his annual, vacation in a particular calendar year,
such vacation shall be taken during the following calendar year.
C. Deferral Any eligible employee with the consent of the head bf his/her department~,and-the
Personnel .Office. may defer five (5) working days of his annual vacation to the succeeding
calendar .year subject to other provisions of this rule.. A written report of each deferred
vacation signed by the. appropriate department head. and the Personnel Officer noting the
details shall: be kept on;file with the Personnel Off ce. Vacation time accumulated in excess of
two years shall be lost. In the event one or more municipal. holidays. fall within an, annual
vacation leave, such holidays shall not'be charged as vacation leave and vacation leave shall be
extended accordingly.
Section iG: Sicl~. Lease
A. en r Sick -leave with pay shall. be granted to all employees as set. forth in this section. Sick
leave is not.a right.. which an employee may use at his discretion, but rather, shall- be used only
in case of personal illness, disability or the aerious illness or injury of an employee's family
member which requires the employee's attention. The term family :members shall include:
- spouse, children, parents, spouse's. parents, brothers, sisters or other individuals whose
relationship to the employee is that of a dependent or near dependent.
B. Accrual Sick leave sha1T accrue to -all full-time employees at the rate of eight hours :for each
=month of continuous ervice. No employee shall accumulate-more sick leave iri any year than
provided'.
B.2. Volun • Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent hours.
C. l`Totification Procedures. In; order to receive compensatiom.while absent on sick leave, the
employee shall notify his/.her immediate superior or the Personnel Office prior to or within
four hours, after the time set for beginning his daily duties as may. be specified by the head of
his department. When absence is for more. than three days duration; the. employee may be
required to file a physician's certif cote with the Personnel Office stating the cause of the
absence.
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D. Relationship to Workers Compensation Benefit`s shall. be payable in situations where
miscellaneous'employee absence is due to 'industrial injury as provided in Californa,State-
Workers' Compensation Law.. During the first, three (3) work, days when the employee's
absence .has-been.;occasioned'by injury sufferedduring'hs/heremploymentand he/she receives
Workers' Compensation, he/she shall receive full pay'. Following this period-, sick leave may.
be a supplement~to~the Workers' benefits. provided the.employee. Compensation is at his/her
regular .rate for a period not to exceed six, months, or until such sick leave is exhausted, or ahe
disability is abrogated, or that employee is certified "permanent and stationary" by a competent
medical authority. The City shall pay him/her the regular salary, based on the combination of
the Workers' Compensation benefit plus Sick Leave.
Sick leave for industrial .injury ,shall not be allowed for a disability resulting from sickness,
self-inflicted injury or willful misconduct.
The City may retire any employee prior to the exhaustion of accumulated sick leave, of which
time all, accrued but unused sick weave shall be abrogated, subject .only to the limitations
provided under this Memorandum of Understanding.
E. Sick Leave Transfer Policy Employees wishing to~donate hours of sick lease to.another
employee may do so `ly sending., a writtenrequest, approved by their department head, to the
Personnel Office naming the individual to receive the sick leave. and the amount donated; with
the following restrictions:
1. Employees. who wish to transfer sick leave •must .:retain a minimum of 160. hours
of sick leave ~to be eligible to transfer sick leave.
2. All such transfers of sick leave are irrevocable.
3. The employee receiving the sick leave transfer must have zero (0) hours of
accrued sick leave; vacation and CTA leave on the books.
4. Employees may not buy or sell sick.leave. Only ahe time may be transferred. .
S. Employees .may not transfer sick. leave upon separation of service..
6. Transfer of sick leave shall be allowed between`~Units 1, 3, 4 and 5.
A..1. Sectaon l7. Bereaveniemt heave
. In the event of the death; of an employee's spouse; mother, step-mother, mother-in-law, father;
step-father, father-in-law, brother.sster, child, including. an adopted child, grandchild and
grandparent, an employee who attends the.; funeral shall be granted time off work with .pay.
The amount of time off work with pay shall be only that which is required to attend the funeral
and :make necessary funeral. arrangements; but in no event, shall it exceed three (3) working
,days. These three (3) days shall not'be chargeable to sick leave. An additional two (2)days
rey ired'for necessaryy neral arrangements may be charged to. the :employee's sick°~leave and. .
'an additional .time be `ond these two days may be charged' to accumulated vacation or leave
without pay. Such bereavement. leave shall not be accruable from' f scal year to .fiscal year,.
nor shall it-have any monetary value if unused.
A,2. Voluntary Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent hours.
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°Section--l.g. Holidays
A. FIXED HOLIDAYS: The City shall observe eleven (1`l) fixed-date holidays. These holidays
shall- be established for the' City's fiscal year as determined by City Council resolution.
B. FLOATING HOLIDAY.: During, the Fiscal Year the City will authorize one (1) "Floating
Holiday" .per employee, which may be taken by the employee at. a time selected by the .
employee, subject to operational .requirements and approval. determined by the City.
Employees hired between July ] , and December 31, will be eligible fora "Floating Holiday"
during the course-of the Fiscal Year.
C. VOLUNTARY LEAVE PLAN
Holidays taken during the Voluntary Leave Plan shall be prorated to the'work week equivalent
hours under the voluntary leave plan.
Employees on a Voluntary.. Leave ..fora fixed. period will riot'be paid for any holidays 'falling
within the fixed leave period.
Section 19, 111lilitarv .Leave
Military leave shall be arranged in accordance with the provisions of State Law. All employees
entitledd to military leave shall give the appointing; power an opportunity within the limits of military
regulations to determine when such leave shall be taken..
'Section 20 Leave of .Absence without Pad
A. The City Manager may grant a regular .or probationary employee leave of absence without pay
pursuant to State and Federal Law. Good cause being: shown:by a written request:, the City
Manager may extend ;such leave of absence without pay. or seniority or benefits for an
additional period not`to exceed six.(6) months. No such leave shall be ,granted except upon
written request. of the :employee setting forth the reason for the, request, and the~.approval will
be in writing. Upon expiration of a regularly approved leave or within:a reasonable period of
time after;notice to return to duty,; the employee shall be reinstated; in -thee position held at the
time leave was •granted. Failure on the ,part of an employee on leave to report promptly. of its
expiration, or unthin 'a reasonable time after notice to return to duty, shall be cause for
discharge:
B. Employees may reduce their workweek upon approval of their Department Head and the City
Manager. under a Voluntary, Leave; Without Pay plan, not to exceed 20.% of their annual work
schedule. Medical.premiums will continue to be paid by the city and employee as if working a
full_schedule.
Section 2~1. Jury Leave
Every classified. employee of the -City who is called or.required to -serve as a trial- jurorshall be
entitled to absent tu'mself from 'H'is duties with the city during the period of such service or while
necessarily being present.n court as a result.of such call. Under such. circumstances, the employee
°shall be pard the difference between ills full`~salary and any payment received by him, except travel
pay, for such. duty... This compensation. shall not extend. beyond awenty (20) working, days.
Section 22. Co~~ensato~C "Time Off
Employees may receive, in lieu :of being°~aid for overtime, compensatory time off at a mutually
agreeable time between the City and the employee subject to the operation. requirements of the City.
and with approval .determined by the City. No employee may earn. more than one hundred twenty
(:120) hours of Compensatory Time Off per fiscal year. In addition, no: employee may retain on the
books more than twenty-four, hours'of unused Compensatory Time at any :given point during the fiscal'
year. Amounts -submitted in excess of these limits shall be paid at time and one-half.
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Section 23 _ Retirement
The City of P.etaluma's retirement plan under the Public Employees' Retirement System shall consist
of the following items:
Miscellaneous Employees: 2% @ 60
Options: 1959 Survivors Benefit
One year .Final Compensation Average
Unused Sick Leave Credit
It is understood that employees who are, or will.retire with a 5ervice.retirement shall be able. to make
a one-time irrevocable conversion of the City's contribution being made on their behalf to base salary:
Employees who wish to exercise this one-time irrevocable conversion must meet the ;following
requirements for service retirement.
1. Minimum forty-nine years of age, and will be retiring no later than one (1) year from
date of conversion.
2. Must submitja letter of intent to retire in order to'initiate the conversion.
Employees who have converted the City payment of the employee's .contribution to PEItS and do not
retire cin the date specified t~: the City at the time of conversion;.. shall owe. t~ the City the increased
costs including but- not limited to benefit contributions, overtime,. holiday pay, and City contributions
to PERS.
The costs owed to the City will be from the time of conversion to the actual date of retirement.
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Section 24. Grievance I'roce tyre
A. .Purpose ~f Rule
(1) To promote improved employer-employee-relations by establishing grievance
procedures on matters for which appeal or hearing is not provided by other regulations.
(2) To afford employees individually or through qualified. employee. organization a
systematic means of obtaining further consideration of problems after every reasonable
effort has .failed to resolve them through discussions. .
(3) To provide that grievances shall be settled as near as possible to the point of origin.
(4) To. provide that appeals shall be conducted as informally- as possible.
B. Matters Subject To Grievance Procedure The grievance procedures .hall be used. to process and
resolve grievances.arising, out of the interpretation, application, or enforcement of the express
terms of this compensation plan.
C. Informal Grievance Procedure. An employee why has a problem or complaint should first try
to get it settled through discussion with hisLher immediate supervisor without undue delay. If,
after this discussion, he/she does not believe the.problem has. been satisfactorily resolved,
he/she shall have ae right to discuss it with his/her supervisor's immediate supervisor, if any,
in the administrative service. Every effort should be made to fmd an acceptable solution by
informal means at the lower possible level of supervision. If the employee is not in agreement
with the decision reached by discussion, he/she .shall-then have the right to .file a formal appeal
in writing. within ten (10) calendar days after receiving the informal decision of his/her
immediate superior. An informal appeal shall not bey taken above the appointing power.
D. Formal Grievance Procedure (levels of review through chain of command)
(1) First .level of review The appeal shall° be presented- in writing to the employee's
immediate supervisor, who shall render his/her decision and comments in writing and
.return them to the employee within five (5) calendar days after receiving the appeal. If
the employee dies not agree with his supervisor's decision, or if no answer has been
received within five (5) calendar days, the employee may present the appeal in writing
to his. supervispr's immediate. superior. Failure of the employee to take further action
within five (5) calendar- days after receipt,of the written decision of his supervisor, or
within the total of fifteen (15) calendar days if no decision is rendered, will constitute a
dropping of the appeal.
(2) - Further level or levels ~of review as appropriate The supervisor receiving the appeal
shall, review it, render his/her decision and comments in writing, and return them to the;
employee. within five (5) calendar days after receiving the appeal. If the employee does
nat. agree with ae~ decisiom, or if no .answer has been received within five (5) calendar
days, employee rriay° present the :appeal in writing tq the department:head. Failure of
the employee totake further action within five (5), calendar days' after receipt of the
decision is rendered, will constitute a dropping of the appeal
(3) ~. Department Review The department. head receiving the appeal of his./her designated
- ~ representative, should discuss the ln`ievance with the employee, his representative, if
.any, and with other appropriate persons. The department head shall render his/her
decision and comments in writing, and return them to the employee within five (5)
calendar days after receiving the appeal. If the employee does not agree with the
decision reached, or if no answer has' been received within. five'(5)~calendar days after
receipt of the decision. or within a total of fifteen (15) calendar days if no decision is
rendered, will. constitute a dropping of the appeal.
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(4) ~it~ Manager The City Manager receiving the appeal or his/his designated
representative should discuss the grievance with the:employee, his/her representative, if
any, and; with other appropriate persons. The City 'Manager may designate a fact
finding. committee, officer not in the normal line of supervision, or Personnel Board .to
advise him/her concerning the appeal. The City Manager shall render a decision in
writing to the employee within twenty '(2U) calendar days after receiving the appeal.
(5) Conduct, Of Grievance Procedure
(a) The time limits specified,: above may be extended to a definite date by mutual
agreement of the employee. and the reviewer concerned:.
(b) The employee may request the assistance of another person of his/her own
choosing m, preparuig and presenting his/her appeal at any level of review.
(c) The .employee and his/her representative may he privileged to use a reasonable
amount of work time as determined by the appropriate department head in
conferring abut and. presenting the appeal.
(d) Employees shall-be assured freedom from reprisal for using the grievance
procedures.
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