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Home My WebLink AboutResolution 93-236 09/07/1993. - ~~~' F~ 1993 ~. ~ Resoluti®n N®. 93-236 N.C.s. 1 of the City of Petaluma, California 3 ~e peg ed~ ~ ~S6 ~ ~--~~0 ~1C~ 4 v 5 6 7 8 9 RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS 10 FOR MANAGEMENT EMPLOYEES, UNITS 8 AND 9 11 12 WHEREAS, the City Manager, pursuant to Section 28, City of 13 Petaluma City Charter, is required and empowered to make a recommendation to the 14 City Council on matters related to employee's compensation; and, 15 16 WHEREAS, the City Manager has reviewed the attached Exhibit 17 "A" and Exhibit "B" and recommends approval thereof, 18 19 NOW, THEREFORE, BE IT RESOLVED that the salary and 20 supplemental wage benefits as specified in the attachments for Management Perso~el 21 are approved and shall become effective September 7, 1993. 22 23 BE IT FURTHER RESOLVED that it is the City Council policy 24 that ninety (90) days notice is required by either party (City Council and City Manager) 25 prior to termination of services between said parties. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a (Regular) }~rXillfli t~ meeting fo on the ..-•----- 7th......... day of ........... S~.L? ~ e m.4~ r ......................... ls. 9 3., by the following vote: •---- -,- -•- • . . ............. ~ Ci y Att ney AYES: Nelson, Sobel, Hamilton, Barlas, Shea, Vice Mayor Read, Mayor Hilligoss NOES: None ABSENT: None ATTEST : .. .. ............ ... -....-.......... ...... .... City Clerk / , ~~ ayor Council File ........................°----°-.. CA 10-85 Res. No. ..~.3.-.2..3.(j......_.. N.C.S _' , 4_i, /~ ~:~ ~` CITY OF PETAT,UMA . COAhEPENSATI®N PI,AN:FOR UNIT 8 FISCAL YEAR 1993 - 1994 RED®.:.~ ~° 2 3 6.N C S ,. TABLE OF CON'TEIVTS GENERAL Section 1. Term of Agreement COMPENSATION Section 2. Salary Section 3. Compensation For Clothing Loss Section 4. Vacation., Payment Of Section 5. Sick Leave, Payment Of Section 6. Deferred Compensation Section 7. PERS Employer Paid Contribution Section 8. ~ Work During Local ,Emergency Section 9. Uniform Allowance Section 10 Retiree Benefit Payments INSURANCE .Section 11. Health Insurance 'Section 12. Dental Insurance Section 13-. Life Insurance Section 14. Long-Term Disability Section 15. Vision Insurance LEAVES Section 16. Vacation Section 17. Sick Leave Section 18. Bereavement Leave Section 19. Holidays Section 20. Military Leave Section 21. Leave Of Absence Without Pay Section 22. Jury Leave Section 23. Compensatory Time Off OTHER Section 24. Retirement 1 RED®~~ % ®23 6NC~ faENE'IZAI. Section 1.Term of Agree~-ent This. compensation plan shall~:be for a one (1) year term for the Fiscal Year commencing September 7, 1993 through June 30, 199.4. . COA~IPENSATION . Section 2_ Salary The City shall .adopt the following. salary ranges for each of the .employees in the following classil-ications during the term of this::compensation plan. ~ . ~JNIT 8 Assistant City Manager $5,249 $6,380 Chief Building Official ~ $3,892 $4,731 Director of Engineering ~ $5,224 $6.,350 Finance Director $4,735 $5,756. Director of Parks & Recreation $4,405 $5,355 Director of Personnel $4,402 $5,351 Director of Public Works $5,250 $6,.352 Fire Chief $5,117 $6,220 -Park & Building Maintenance Superintendent $3,490 $4,242 Planning Director $4,831 $5,8'72 Police Chief $5,263 $6,398 Superintendent of Public Works $4,019 $4,855 City Clerk $3-,296 $4,006 City Manager $7,624 2 ~R~SO. ~ ~ - 2 3 6 ~ C`~ Seetioh 3 _ Compensation. For Clothing Loss ; The City Manager is ,authorized to provide compensation.to~` City employees for loss or damage to heir clothing which occurs ;during the course of carrying out an official .duty. A .request for compensation hereunder shall be submitted in writing, in' detail, to the City .Manager via the department head concerned. The amount of compensation if any, shall be at the discretion of the City Manager. Section 4. ~Iacadon, Payment At Terminatnon Employees who terminate employment shall..be paid in a .lump .sum for all accrued vacation leave earned prior to the effective date of termination. ' ~. Section 5. Sick Leave, 'Payffient Of In the event of the death. or retirement of an' employee. who has completed ten (10) :or more years ~of continuous service with .the City', .the emplapee shall be; paid or shall receive to his . ' benefit -fifty percent (50 %) of his'accumulated but unused sick leave not to exceed :480 .hours. The employee may elect. not to receive this benefit and instead place all sick leave hours into the PERS Sick Leave-Conversion. Section C. Deferred Compensation The City of Petaluma shall make available to the members of this unit the City's Deferred Compensation Plan. .Section 7. PENS Em~lo~rer Paid Contribution The City shall .pay 7 % of the miscellaneous employee's share: and 9 %~ of the safety employees' share of the Public Employees' Retirement System contribution. Section ~. Work During Local'EmergencX MembersTof this Unit who are required to work during a Council Declared Local Emergency shall 6e paid at 1 X their hourly rate for all hours beyond their normal work day. Section 9. Uniform Allowance The classifications of Police: Chief and Fire Chief shall receive $300.00 per year as a Uniform Allowance in December. - ;section '1;0 ~ tZetiree~~enefit P'avments An employee,with twenty (20) years of service and who is age SO .or older and, who. retires on a service or disability retirement during `the term of thin agreement, will tie eligible for $L00.00 per month. 'Thin beneft is in addition to any other benefits to which the employee is entitled'. 3 ~~~®ID ~ ,~ ~ ~ ~ 6 ]~ C INSURANCE `_. .Section 11. I~ealtli~:Insurance ~ . During the period of this Compensation Plan; the City shall. pay any premium increases beyond the current City,contrbutions as listed below.:.: ,No~ increase in the dollar amount of the employee contributions shall be assessed .during the term of this fiscal year, with the exception of the Sonoma County Plan. Health Plan Of Sonoma Kaiser The Redwoods County Employee $173.04 $_1.77.00 $!177.80 Employee + 1 dependent $344.08 $'363.:00 $305.39 ' Employee + 2 dependents $456.96 $459.00 $409.01 Section 12. Dental Insurance ~ . During the term of this Compensation Plan, the City shall contribute $71.00 per month per eligible employee toward the premium for a group dental insurance plan. Additionally,` the City shall include an Orth~donture plan, $1,000 per child, at;a 50:% co-payment rate within the premium rate.. Section 13. Life Insurance- . A. During the term of this Compensation Plan ahe City shall provide a group term life insurance plan in the amount of $10;000 per employee: B. Management Life Insurance shall, be. in the amount of one. and one-half (1-1/2) times their annual salary rounded to the nearest even dollar; i.e., $12,000, $13,000,' etc. not to exceed $125;000. :. Section.l4. Long=Terffi Disability The.City shall' provide fora-,long-term disability plan.. _ The premium to be paid forby the City. Section 15. Vision Insurance During the term .of this fiscal year the :City shall contribute $'14.05 per month per eligible _ ~ employee .fora .family vision -plan, ~ ' . 4 L ~®o ;~ ~ ®2 3 6 ~~ ~:~ LEAVE' " Section-16. Vacatflon . . A.1. Ahnounts All regular employees of the City of Petaluma; after working one full year are entitled to the equivalent of eighfy (80) hours of vacationwith pay in the year following the year in which vacation is earned. fter five. (5) years of continuous All regular employees of the: City of Petaluma, a service with the City, and'<beginning with the sixth year, shall be entitled to' he equivalent of one' hundred twenty (I20} hours of vacation per year. After ten (10) years of continuous service with the City, eight (8) hours of vacation ' shall be added for each year of continuous .service to a maximum of one hundred sixty` (160) hours of vacation. A.2. doluntary Leave'Plan .Accruals under the Voluntary Leave Plan shall be pror"ated' to the work week equivalent hours. Section 17, Sick. Leave A. general ~~ Sick leave with pay shall be granted to all ~emgloyees as set forth in-as section. Sick- . leave is not a right which ;an employee. may use at his discretion, .but rather; shall be used only in cases of personal illness, disability ~r the- serious illness. or injury of an employee's family member which requires the employee's'attention. The term :family member shall include: spouse, children, parents, spouse"s parents, brothers,. sisters or other individuals whose relationship to the employee is that of a dependent or near dependent. B _ 1. Accrual Sick-leave shall accrue to all full-time employees at the rate of eight (8) hours-for each month of continuous service. No employee shall accumulate more sick leave; in any year than provided. - A.2. Voluntary Leave. Plan ~ '~ - Accruals under the Voluntary Leave Plan shall he prorated to the work week equivalent: hours. C. ltelataonshi To Workers , Com 'ensation p P_ Benefits .shall be payable in situations where.miscellaneous employee's absence is due ., _ xo:industriol-:injury as provided in California State Workers' Compensation Law:.. ' During; thefirst three (3) work days when,the employee's absence from work"`has been . ` ; ~ occasioned'.by injury, auffered during :hislher. employmerit:and helshe~~recei~es .. Workers'. Compensation, helshe shall receive full spay. Following this .period; sick lease. may be a~ supplement to the Workers' Compensation benef is provided the employee. Compensation pis at" his/her regular- rate fore a period not,to exceed six months, or until. sick leave s_ exliausted,_ or ae disability is abrogated, ar that employee is ~certif ed "permanent. and stationary" by a competent -medical authority. The City shall pay hmlher"the regular salary, based on the combination of the Workers' Compensation'henefit:plus sick leave. All.public~ safety employees receiving full salaries in lieu of temporary disability payments pursuant to. Section 4$50 of the Labor Code are entitled to accumulate sick leave during .such periods of sick Leave. 5 RESO.9 3 ~ 2 3 6 ~ ~ $ D. Siek Dave Tr ~ fer Policy An employee wishing to donate hours of sick leave. to another employee may do so by sending ,a written request,, approved by his/her department head,. to the Personnel Office naming the individual to receive the sick leave and the amount donated, with the. following restrictions: 1. Employees who wish to transfer sick leave. must retain a minimum. of one hundred-sixty (l60) hears. of sick. leave to be eligible to transfer sick leave. 2. All such transfers of sick leave are irrevocable. ' . 3., . The employee receiving the dick leave transfer must .have zero (0) hours of accrued sick leave; vacation and CTA leave on the books. 4. Employees may not buy or sell sick leave. Only the time may be transferred. 5. Employees may not transfer sick leave upon separation .of service. 6. Sick Leave Transfer shall ,only be allowed between Units S and 9. Section 18. Bereavement -Leave In the ,event of the death of an employee's spouse, mother, step-mother, mother-in-law, father, step father, father-in-law; brother;.~sster, child, including an adopted child, grandchild, and.. grandparent,. an-employee who attends the funeral shall be granted: tame. off work with pay. The amount of time off work with pay shall be only- that which is required. to attend the funeral. and. make necessary funeral:arrangements, but in no event shall it exceed three (3) working days: These=three (3) days shall riot be chargeable to sick. leave. An additional two. (2) days required for necessary funeral arrangements maybe charged to the employees' sick leave,and any additional times beyond these two days, may be charged to accumulated vacation or :leave without pay: Such bereavement leave shall not be .accruable from f seal year to fiscal year, nor shall it have. any monetary value if unused. Section I9~. 1=Iolidays A. FIXED HOLIDAYS: The City shall observe eleven (l )fixed-date holidays. These holidays shall be established far. the city's fiscal year as determined by City ~Cauncil resolution. B. FLOATING HOLIDAY: During the Fiscal Year the City will authorize one (l) "Floating' Holiday" per employee, which may be taken by the Employee at a time selected by the.Employee, subject to operational requirements and approval determined' by the City. Employees lured between July 1, and December 31, will be eligible for a 'ss'Floating Holiday" during the .course of the Fiscal Year. C. yOLUNTARY LEAVE PLAN: Holidays taken. during the Voluntary Leave Plan shall be•prorated to the work week equivalent hours under the 'voluntary leave plan. Employees on a voluntary Leave for a fixed period will not be paid for any holidays falling within the f xed leave period. ' 6 ®. 9 3° 2 3 6 N C~ S E P 7 1993 ~ ~i .Section 20. Alliltarac heave - Mlitary leave ;shall be arranged in accordance with. the ,provisions of State Law. All employees entitled to :military leave shall give the .appointing, power an opportunity within the limits of military regulations to determine when such, leave shall be taken: SectigQ 21 Leave ®f Absence Without Ply A. The City Manager;may grant~a regular or probationary employee leave of absence without. pay pursuant to the State ;and Federal :Law: Good cause being shown by;a written request, the Ciry Manager may extend the leave of absence without pay or- seniority or benefits for. an additional period not to exceed six. (6) months. No such leave shall be: granted except upon writtenrequest of the employee"setting forth _the reason for the request, and'the approval will`'be in writing:. Upon expiration of a. regularly approved leave or. within a reasonatile.period of time after notice to return,to duty, the employee shall'be reinstated in the position held at. the time leave was granted. Failure on the part of an employee on leave. to report promptly at its - expiration, or within a reasonable time after .notice to return to duty, shall be cause for discharge. B. Employees may reduce their work-'week upon approval of their Department .Head and the Ciry Manager under a Voluntary Leave Without Pay plan, not to exceed 20 % of their annual work schedule.: Medical premiums will. continue to be paid by the city and- employee as if working a full schedule. Section 22. Jurv :Leave Every classified employee of the ,City who is called or .required to serve as a trial juror shall be entitled to absent himself from his duties with the City during the period of such service or while necessarily being. present. in court ;as a result of such call. Under such circumstances, the employee-shall be paid the difference between his full- salary and any payment received by him except travel pay, for uch duty.-. 'T.his compensation shall not extend beyond twenty (20) wor~ing days. Section 23. Administrative Leave Members of this Unit are eligible for' administrative leave. Days may be granted by the City `Manager upon written request, not'to exceed ten (10) days per Fiscal Year. ~E~:®. 9 ~3 ~ 2 3~~6 N C ,_L :4 ri. . ' .. OTHER.. ~ . . Section 24. I~etiren-ent The City of Petaluma's retirement. plan under the~Public Employees' ,Retirement System. shall consist of the following items: Miscellaneous Employees: 2 % @ 60 Options: 1959 Survivors Benefit. One Year :Final Compensation Average Unused Sick Leave Credit 9Vidows Clause (Fire Safety) It is understood that employees who are, or will retire with a. service retirement shall be able to make cone-time irrevocable conversion to the City's contribution being made on their behalf to base salary. Employees who wish to exercise .,this one-time irrevocable conversion must meet the following requirements for service retirement. ~. 1. Minimum forty-nine (49)-years of'age, and will be retiring no later than one (1) year from date of conversion. 2. Must submit a letter of intent to retire ~in order .to initiate the conversion. Employees who :have converted the: City payment of the employee's contribution to PERS and do NOT retire on the,date specified to the City at the time of conversion, shall owe to the City .the increased costs including. but not limited. to benefit contributions, overtime, holiday pay, and City contributions to PERS. The costs owed to the City will be from the time. of conversion to the actual date of retirement. g g~®o9~®236NC5: ~~-~ 7-. 93~, ~ F , r F ~_J~ ~ - at }r~ CITY OF PETALUMA ,. ~o~1~~rrs~Tl~x ~1.Ar~t ~~~ uxaT 9 ~Y 1993 - 1994 `~ 3-~.~6 acs ~- •,~ , TAELE OF CONTEItT1'S GENERAL Section 1. Term C®~IPENSATI®N .Section 2. .Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. Section 9. Section 10. Section 11. Section 12. Section 13. Salary Special Pay Compensation For Clothing Loss Vacation ,. Payment Of Sick Leave., Payment Of Deferred Compensation Holiday Pay PERS,Employer Paid Contribution Wore During A Local Emergency Uniform Allowance - Public Safety Education Incentive Retiree Benefit Payments INSURANCE Section 14. Section 15. Section 16. Section 17. Section 18. .Health Insurance Dental~Insurance Life Insurance Long-Term Disability Vision Insurance LE VES Section 19. Section 20. Section 2l. Section 22. Section 23. Section 24. Section ,25. Section 26., Vacation Sick Leave $ereavement Leave Holidays Military Leave Leave Of :Absences Without .Pay Jury Leave Administrative Leave TILER .Section 27. Section 28. Retirement Grievance Procedure 1 ~®a~~ _ 23.6NC. . ~ GENERAL =Section 1: Tema Th compensation plan shall ~ be for a orie~ (1) ~ year term for the f fiscal. ye'ar'commericing September 7, 1993 through June 30, 1994. CORRP~NSATI®N Section 2. Salarv The City shat=1 adopt the following salary ra nges for each of the employees in the 'following classifications,. -UNIT 9 Accounting Office Supervisor $2,679 - $3,256 ~ . Controller $3,615 - $4,394 Fire Battalion Chief $4,161 - ,$5,0'b8 Fire Marshal $.4,053 - $4,926 Information Systems Administrator $3,884 - $4,721 Legal Secretary $2,627 - $3,193 - Police Captain $4,451 - $°5,411 Po iee Lieutenant $4,034 - $4,904 Police Records Superv'sor $2,703 = $3,285 Principal Planner $3,790 - $4,607 Public Safety Dispatch Supervisor $2,703 - $3,285 Public Works Supervisor $3,.150 - $3,829 Recreation Supervisor $2,714 - $'3,.299 Secretary to:,City Manager $2,62'7 - $3,193 Supervs`ing'Cvl_Engneer $4,279 - $5,201 Traffic Engineer, $4.,.279 .- .$5,201 Water System~Supervisor $3,.1.45 - $3,823 2 REDO. ~ ~ ®2 3 6 ~ C Section- ~ . Special. Pad: The City Manager has authorized ~'olice Captains and Police Lieutenants to be eligible for .special pay assignments as uniformed field officers under limited circumstances. These assignments shall not: include any duties related to'the performance of their management duties. Rate of pay for said assignments shall be $34.00 per hour. With prior approval of the Chief of Police, police :management personnel may work out of class as police sergeants to provide supervisory' personnel' on those shifts or special assignments where police sergeants or police off cers are not available to fill the assignment. Pay will riot beauthorized to police managers who volunteer to -fill ~hehind each other due to shift shortages or other circumstances. 1lrlanagement personnel may work these out of class assignments ,only on their regular day' ofi' and are limited. to not more than 10 hours per week nor more than ZO hours per individual per .month: Special pay is not. available fir periods of less than a complete work day. Special pay will be`mdcated on the employee's payroll report. Section 4. Compensation For Ciothin Loss The City.:Manager is authorized. to :provide compensation o City .employees for loss.' or damage to their clothing which occurs during the course of carrying: out an official duty. A request for P departure t head concerned. 1The amour of compersation,eiflany, ~~l 1~ eager via the be at the discretion of the City Manager. Section 5. Vacation,~ment At 'Termination :Employees who terminate employment °shall be paid in. a lump. sum for all accrued vacation leave earned prior to the .effective date °of termination. Section b_ Sick ~Leave,,~ffient Of - In :the-event of the death. or retirement of an employee who has completed ten (10) or more. years of continuous service with.the City, the employee shall_be paid or shall receive to his/her benefit, fifty percent (50%) of his/her accumulated but~unused sick leave not to exceed 480 hours. Fire Battalion~Cfiefs who are assigned to.a Sb hour workweek shall receive 50% of the accumulated butunused sick, leave to a maximum of 720°hours. The employee may elect not to receive this'benefit. and instead ;place all sick leave hours into the. PERS Sick Leave'Conversion. Seeticin ~'9 Deferred ComPe~sation The City of Petaluma shall .make available to the members of this unit; 'the City's Deferred. Compensation Plan. Section 8. - ~Iolidav Pad The City shall pay Battalion Chief and Police Lieutenant for: eleven (11) holidays in the month of December in lieu of giving. time off. .Section 9 PERS Employer Paid Contribution - The City shall pay. ,7% of the miscellaneous employees' share.and ~9% of the.safety employees' share of the Public Employees' Retirement System contribution. ~Oo~~ ° 23 6~~ , Section 10. BVo g Local Effier Members of this Unitw ho are re uired to w genc~ • ~ ~ q ork during a Council .Declared L,oca1 Emergency shall be paid at 1 X their hourly rate for all hours beyond their normal work day. The 'C Police tenant shall receive 1.5 % of the top step as'.the Uniform Allowance. The Classifications of Fire Battalion Chief and Fire Marshal, shall receive $575.00 as uniform allowance. Uniform Allowance shall be paid:.in December. Section 12 EdiacatYOn Incentive -1l~id-mane ement Police Lieutenant and Captain upon providing to the Personnel. Office the POST Management Certificate shall be eligible to receive an educational incentive in. the amount of $275.00. Battalion Chief, upon. providing to the Personnel Office the Chief .Officer Certification, or a BA Degree, shall be eligible to receive an education incentive in the amount of $'i50.00. Secti®n 13- Retiree Benefit'I'aynien An; emphyee, with wenty {20) years of service and who is age 50 or older and, who retires on a service or disability retirement during the term. of this agreement, will be .eligible for $100.00 per month. This, benefit is 'in addition to any other benefits to which the employee is entitled. 4. :~®, 9~ ®2 3 6 N C S I1~SLTItANCE' • ~ Section .14_ I~ealtl Insurance ~ • , ` ~ ~ During the period of"this. Memorandum of Understanding;, the City shall pay any premium - increases'beyond the current City contributions as listed below. No~increase in the.dollar-amount . ` ` . ~ of the employee contributions. shall. be .assessed during the'term of this Compensation Plan, with `the exception of the Sonoma County Health Plan.. • • KAISER HPR SO. •CO. ,Employee $`173 . q4 $177•:; OQ $177 .80 Employee. 'and 1 dependent $'344,`0:8 $363,'Q;0 $3.05.3'9 .Employee and 2 dependents $456.96 ;'$:459.,00 $40:9.01 Section 15. Dental Insurance' During'the term of this fiscal year he,Cty shall,contribute $7.1;:00 per month per eligible ° . employee toward. the premium. for, a•, group dental :insurance plan.. Additionally, the City shall include an Orthodontia plan, $1;000 per~child, at a'S0% ao-payment rate within the"premium rate Section.l6: .Life Insurance ~ ., - A. During. the erm of ,this fiscal year the City shall provide a' group term life insurance plan iri . the amount of ;$10.;000 per employee. B. Management Life. Insurance: shall be 'in the.amount of one and one-half~(1-1/2). times their annual salary rounded~to the nearest even dollar, i'.e., $12.;000, $13,000;. etc. not to exceed. . $1`25;000. . Section. 1~7, Long-Terms`Disabilit~, -The City shall. provide a ong-term:-disability plan, premium to be paid by'the City. ,Section 18. Vision I>surance_ - .During the term of this fiscal year the City shall .contribute $14:05 per month per eligible employee for a family vision plan. - 5 ~0.9~3 0 23 6NCS ~ . ~,EAdE Section 19. Vacation A. T Amok ts. A'll regular employees of the City of Petaluma; after working one full year are entitled to the equivalent of eiglty (80)'hours of vacation with pay in the year following the year in which vacation is earned. All -regular employees of the :City of Petaluma, after five (5) years of continuous service with the City, and. beginning with the sixth. year, shall'be entitled to the equivalent of one hundred twenty (120) hours of vacation per year. After ten. (10) years of continuous service with the City, eight (8) hours of vacation shall be added for each year of continuous service to a maximum of one hundred sixty (160) hours of vacation. A.2 Volun Leave Plan Accruals under the Voluntary Leave Plan shall be prorated to "the work week equivalent hours. B. Scheduling. The times during a .calendar year in which an employee may take .his/her vacs son hall be determined by the .department head with due respect for the wishes of the employee and particular regard for the ~neads of the service. If the requirements of the service are. such that an employee cannot take ;part or all of his/her annual vacation in a particular calendar year, such "vacation shall be taken during the following. calendar year:. C. Deferral. In the event one or more municipal holidays fall within an :annual vacation leave; such holidays shall not be charged as vacation leave and vacation leave shall be extended accordingly. D. Fire Battalion Chiefs' Vacation shall be co'nputer as follows: Amount of. Continuous Service Vacation After completion of twelve months 5 shifts%year After completion of five years ~ 7 shifts/year After completion of ten years 8 shifts/year After completion of fifteen years 9 shifts/year After completion of twenty years 10 shifts/year Any eligible employee with the consent of .the head of his/her department and the Personnel Off cer may defer 2.33 shifts of his/her annual vacation. to the succeeding calendar year,. subject o the :other- provisions of .this rule. A written report ~of each deferred vacation. signed. by the appropriate department head.. and the Personnel Officer noting .the details shall be kept .on file -with the :Personnel Officer: 6 ~~.y~ m 23 6NC~ Sectfon 20. .Sick I.eawe A. General. Sick leave with pay shall be granted to all,~pr~bationary and regular employees within the competitive service. Sick. leave. shall riot be considered a "right which an employee mayuse at his/her discretion, but shall be allowed only in the case of necessity and actual personal':non-service-connected sickness or off-the job injury, disability or the serious illness or injury of an employee's~famly members, which requires the employee's attention. The term family member shall include: spouse, children, parents, .spouse's parents, brothers, sisters or other .individuals whose relationship to 'the employee is that of a dependent or near dependent. B.1 Accrual. Sick leave shall accrue to .all full-time .employees at the rate of eight fours for each month of continuous service. Fire Battalion.. Chiefs shah accrue at 12.0 hours per month. No employee. shall accumulate more .sick leave in any year than provided ~B.2 `Voluntary Leave :Plan Accruals under .the Voluntary Leave Plan shall be prorated to the work week equivalent hours. C. Notification..-Procedures, In order to receive compensation while absent on sick leave the , employee shall notify his/her .immediate superior or the Personnel Office prior to :or within' four hours after the 'time set. for beginning his/her daily duties as may be specified, by the head of hislher department. When absence is for more than three days/shifts, duration, the employee may be required to file, a physician's certificate with the, Personnel Office stating the cause of the absence_ ~ lationship To Workers' Compensation. Benefits hall be payable. in situations where iscellarieous employee absence is due to :industrial injury, as provided in California State Workers' Compensation .Law. During the first three (3) work days .when.the employee's absence has been occasioned by .injury °suffered during his/her employment and .he/she receives Workers' Compensation, he/she shall receive full pay. Following this period sick leave may be a supplement to the Workers'. Compensation benefit provided the employee. Compensation is at hislher regular rate for a period not to exceed six months or until such sick `leave is exhausted, or the disability is abrogated, or that employee is certified ,~ ~~ permanent and stationary by a competent medical authority_ The City shall .pay him/her' the regular salary, based on the combination of,the Workers' Compensation benefit plus sick leave. All employees receiving full salaries in lieu of to porary disability payments .pursuant to Section 4850 of the Labor Code: are entitled to accumulate sick leave during such periods of sick leave. Siek leave for industrial injury shall,. not be allowed for a disability resulting. from sickness; self--'inflicted injury or willful misconduct. The City may retire any employee prior to the exhaustion of accumulated sick leave, at which time all.a ccrued but: unused sick leave shall be abrogated, subject only to the ,limitations provided under this 1Vlemorandum of Understanding. 7 E~®. 9~ p 2 3 6 N~~ E. Sick Leave Transfer PolicX. Employees wishing to donate hours of sick leave to :another employee may do so by sending a~ written request; approeed.by .their. department head, to the .Personnel' Office; naming the individual to receive' the ,sick leave and the amount donated, with the following restrictions: 1. Employees who wish to transfer sick leave must retain a minimum of 16U-hours `sick leave to be eligible to transfer sick, leave. 2. All such transfers. or sick leave are irrevocable.. . . ~.: The employee°receiving the sick leave transfer must -have zero (0) hours of accrued sick leave, vacation. and CTA left on the books.. - 4~. Employees may not buy or sell sick leave; only the time may betransferred. 5. Sick Leave Transfer shall only be allowed'between' Units 8 and 9: Se,~tion 21~ Bereavement I::eave~~ A.1. In the event of the. death of an employee's: spouse,, mother; ,step-mother.; mother-in-law ,. father, step-father; 'father-in-law, brother, sister, child, including; an adopfed child; grandchild and' grandparent, an employee who. ;attends the- funeral shall- be ~grarited :time off :pay. T.he amount of dime off work with pay shall `be only that which is required. t tten the funeral and make necessary funeral arrangements, but~in no~event shall:it exceed three (3) working. days. ,These three (3) days shall not be chargeable"to sick leave. An additional two (2) days required for necessary funeral, arrangements.may be charged.to the .employee's sick leave and any additional time beyond these two delays may be charged ' to accumulated vacation or leave,. without. pay.. Such: bereavement leave. shall not be accruable from. fiscal year to fiscal year, riot shall it have any monetary value if unused. A.2. ~ Volun Leave Pian , Accruals under the Voluntary Leave Plan shall' be prorated to the work week equivalent hours. Section 22 Holi,c A, Fixed Holidays. The City shall, observe eleven (11) fixed=date holidays.. These holidays shall ~ be established for the City's fiscal year as determined. by City Council resolution.. B. Floating Holiday: During the period of this Compensation. Plan, City will authorize one g y per em 1 "Eloatui Hoh p Y Jployee, which may be taken by the employee at a time selected b, the em to ee sub'ect to operational requiremerits° and, approval ,determined by the City:. Employees hired between July Land December 31, will be eligible for a . "Floating. Holiday" during the. course of the .Fiscal. Year. C. Voluntary Leave `Plan: equivalentt hour~uring the Voluntary Leave Plan shall be prorated to tlie~ work week Employees on a Voluntary Leave for a fixed period will not be paid for any holidays falling within. the fixed leave period. 8 ~~~0 9 3 ®2 3 6 N C SE'P 7 1993 Section 23. 1l/ilitary Leave 1Vl`litary .leave shall be arranged in accordance with the provisions of State Law. All employees entitled to military leave shall give'the appointing power ari opportunity within the- limits of military regulations o determine when such leave shall be taken. Section 24 Leave ()f Absence Without Pav A. The City NTanager may -grant a regular. or ,probationary employee leave of absence without pay pursuant .to~ State and'Federal. Law. `Good. cause' being shown by a written request; the City Manager may extend such leave of. absence without pay or seniority or benefits for an additional period not to exceed .six (6) months. Nosuch leave shall be granted except upon writtenrequest of the employee setting forth"the;reason'for the request,. and the approval. will be, in writing': Upon expiration 'of a regularly approved leave or within a reasonable period of time after notice to~return to duty, the. employee shall' be reinstated in the position held. at the time leave was granted. Failure on the `part of an employee on leave to "report promptly at its expiration, or withim a reasonable time after notice to return to duty, shall be cause for discharge: B. Employees may reduce their work week upon approva_ 1. of their Department Head. and. the ,. City iVlanager under a Voluntary Leave Without Pay plan, not to exceed 20% of their annual work schedule. Medical premiums will continue to be paid by the city and . employee as if working a full schedule. Section 25. Jerry Leave. Every classified employee of the City who is called or required. to serve as a trial juror shall be entitled to absent himself from. his/her duties with. the City .during the period .of such .service or while necessarily being present in court as a result of such call. Under such circumstances, the employee shall be paid the difference between his/her full salary and any payment received by him, except travel pay, for such duty.. This compensation shall not extend beyond twenty (20) working days. ' section 26 Adaninistrati~e Leave 1Vlembers of this Unit are- eligible far administrative leave.. `Days may be .granted by the City .Manager upon written request, not to exceed ten (10) days per Fiscal' Year: Battalion Chief shall be granted three (3) days Administrative Leave at twenty-four (24) hours per day. 9 ~o 9 ~3 ° 2~ 6 N C~ .. ~;.b _ r OTI-€ER . Section 27. Retirement A. General T,he City of Petaluma's retirement. plan under the :Public Employee's Retirement System-shall consist of he following items: Mi cellan'equs~Employees: 2% @ 60 Option: 1959 Survivors Benefit: One Year~Fnal Compensation Average Widows Clause ('Fire Safety) Public Safety employees: ~20 @ 'S0 B_ Retirement Conversion It is understood that:employees..who~ are; or will retire with a service retirement shall be able to make. aone-time irrevocable. conversion of the City Contribution being made on their .behalf to base salary. Employees who wish to exercise this one-time irrevocable conversion must meet the .following requirements for service retirement.. L Minimum forty=nine (49) years of age, and will `be retiring no later than one (1) year from date of conversion. . 2. Must submit .a letter of intent to retire: in order to initiate the .conversion. Employees who have converted the City payment of .the employee's contribution. to PERS and do 'NOT retire on the date specified to the City at the time of conversion; shall owe to the City the increased costs~~including but not limited #o benefit contributions to PERS.. The costs owed o the City will be from the time of'conversion to the actual date of retirement: 10 S®. 9~~ 2 3 6 N~ C Section 28 Grievance Procedure ,A. Purpose •of Ru-1e 'T.. To promote improved employer-employee relations by est'abls ng grievance procedures on matters for which appeal or hearing is not provided by other regulations. 2. ~ To afford employees individually or through ,qualified employee grganization a systematic means of obtaiii~ng further consideration of .problems after every reasonable effort:ha's failed to resolve them through discussions. 3. To provide that grievances shah be settled as near as possible to the .point of origin. 4. To provide that appeals shall be conducted as informally as possible. B Matters Subiect To Grievance Procedure.. Any employee in the competitive sere=i'ce shall have the right to appeal~under.~this rule, a decision affecting h's/her employment over .which his/her appointing :power has partial or complete jurisdiction and for which appeal. is not provided by other regulations or is not :prohibited. C. Informal Greva~nce.Procedure An employee who has a problem. or complaint should'~frst try to get it settled through discussion with his/her immediate supervisor without undue ,delay. If, after this discussion, he/she does not believe the problem has been satisfactorily resolved, he/she shall have the right to discuss it with hi /her supervisor's immediate supervisor,,. if any, in the administrative service. Every effort should be made to find an acceptable so]:ution by informal means at the ,lowest possible level of supervision. If the employee does not agree with tYie decision reached, or if no answer. ha been received 'within five (5) calendar days, he may present the appeal in writing to the City Manager. Failure of the employee to take further action within five (5) calendar days after receipt of the decision or within a total of fifteen (15) calendar days if no decision is rendered, will constitute a dropping of the appeal. `D. ~Forma'l grievance Procedure (Levels of review through chain of command) (1.) First .level of review. The appeal, shall be presented in writ°ing to the employee's immediate supervisor, who shall render his/her decision and comments in writing and return them -to the employee within five (5) calendar days after r-eceving the appeal. If the employee does not agree with his/her supervisor`'s decision, or if no answer has been received withn fve~(5) calendar days, the employee may present the appeal in writing to his./her supervisor's immediate superior. Failure of the employee to take -further action within .five (5) calendar days after receipt of the written decision of his/her supervisor, or within a total of. 11 ~®e93®2361~C fifteen (15) calendar days if no'decsion is rendered, will constitute a dropping of the appeal. (2) Further level or levels of review as appropriate The supervisor receiving the appeal shall review it, render his/her decision and comments in writing, and return them to the employee within five (5) calendar days after receiving-the appeal. If the employee does not agree with the decision, or if no. answer has been received within five (5) calendar day5_, he/she may present the appeal in writing to the department head. Failure of the-employee to take further action within five.(5) calendar days after receipt of the. decision or .within a total of fifteen (15) calendar days if no decision is rendered, will constitute a dropping of the appeal. (3) Department Review. The department-head receiving the appeal of his/her designated representative, should discuss the grievance wth.the employee, his/her representative, if any, and with other appropriate persons. The department head shall render his/her decisonrand comments in writing, and return them to the empo-yee~wthin five (5) calendar days after receiving the appeal. Tf the employee does not agree with the decisdn..reached,~,or if no answer has been received within five (5) calendar days after receipt of the decision, or if within a tonal of fifteen (15) calendar days no decision is rendered, it will constitute a dropping of the appeal. (4) City Manager. The City Manager receiving the appeal or his/her~flesgnated representative should discuss the grievance with the employee, his/her representative, if any, and with other appr-opriate person(s). The City Manager may designate a fact-finding committee, officer not in the normal line of supervisor, or Personnel Board to advise him concerning the appeal. The City Manager shall render a decision in writing to the employee within twenty (20) calendar days. after receiving the 'appeal. (5). Conduct of Grievance Procedure '(a) The time limits specified above may be extended to a definite date by mutual agreement of the employee and the reviewer concerned. {bj The employee may request th'e assistance of another person of his/her own choosing in preparing and 'presenting his/her appeal at any level o'f review. (c) 'The employee and his/her representative may be privileged to use~a reasonable .amount of work time as determined by the appropriate department head in conferring about and presenting the appeal. (d) Employees shall be assured freedom from reprisal for using the grievance procedures. 12 RE~O.9 3 ®2 3 6 ~ C ~