HomeMy WebLinkAboutResolution 93-269 10/04/1993;.ii
-- Resolution No. 93-269 N.C.S.
1 of the City of Petaluma, California
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7 RESOLUTION APPROVING SALARY AND SUPPLEIVIENTAL WAGE BENEFITS
s F®R EIVIPL®YEES IN UNIT s ~cLERICAL~
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10 WHEREAS, the employees in Unit s are not represented by any
11 recognized employee organization; and,
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13 WHEREAS, the City 1Vlanager, pursuant to Section 28, City of
14 Petaluma City Charter is required and empowered to mare a recommendation to the
15 City Council on matters related to employee's compensatgon; and,
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1.7 WHEREAS, the City 1Vlanager has recommended that employees of
18 Unit s receive salary and supplemental wage benefits,
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20 NOW, THEREFORE, BE IT RESOLVED that the supplemental
21 wage benefit as specified for Sick Leave Transfer in the attachments for employees in
22` this unit, being in the best interest of the City, be approved and shall become effective
23 September 7,1993.
Under the powez and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
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Council of the City of Petaluma at a (Regular) ~~1) meeting , -~` _.--
on the ..-~-~7 ................ day of ...-....~.C:C.Qk2eX'................................., 19..9.3., by the
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following vote: ........---•-.-.--::..-; ... ............
City Attorney
AYES: Nelson, Sobel, Hamilton, Shea, Vice Mayor Read, Mayor Hilli~oss
NOES: None
ABSENT: Barlas
ATTEST : ........... ...................................................................................... -.~...--
City erl; Mayor
>_ Gbuncil File-....--° ...................°-.....
CA 10-85 ~~~~~ ~ Res. No............9.53..-269, N.C.S.
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TALE OF CONTENTS
Section 1. Term of Agreement
~MPENSATIOAi
Section 2. Salary
Section 3. Retirement Contribution
Section 4. Overtime
Section 5. Compensation for Clothing Loss
Section 6. -Vacation, Payment of
Section 7. Sick Leave, Payment. at Retirement
Section 8. .Deferred Compensation
Section 9. Retiree Benefit Payments
IAISIJRAldCB
Section 10. Health Insurance
Section 11. Dental Insurance
Section 12. Life Insurance
Section 13. Long-Term Disability
Section 14. Vision Insurance
Section 15. Vacation
Section 1:6. Sick. Leave
Section 17. Bereavement Leave
Section 18. Holidays
Section 19. F4ilitary Leave
Section '20. Leave of Absences Without Pay
Section 21. Jury Leave
Section 22. Compensatory Time Off
Section 23. Retirement
Section 24, Grievance Procedure.
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S~EAIERAL
Section 1 Term of Agreement
This compensation plan shall. be for a one (l) year term for the fiscal year commencing September 7,
1993, through June 30, 1,994. .
MPEMSATI
Section 2. Sala_r~
The City shall adopt the following salary ranges for each of°the employees in_
classificatio
s d
i
t he following
n
ur
ng
he terrim of this compensation p lan.
UNIT 5 t II III IV `J
Accounting Assistant I
Accounting Assistant II $ 9.89
$11.
.82 $10.39
$12
41 $10.91
$13
0'3 $11.45 $12.03
Administrattive Secretary .
,
$1:2.64 .
$1'3'.-27 .
$13.9`.3 $13,.68
$14.63 $14.46
$-15
36
General Services Assistant
General Services Specialist $ 84°9
$'11.80 $.8.92
$12
39 $ 9.36
$13
01 .
$.10.32
Office Assi~sta'nt I,
$ 8.3x5 .
$ .8.77 .
$ 9.21 $.1,3.66
$ 9.67 $14.35
$°10
15
Office Assistant II
Police Records Assistant I $10.15
$
8
35 $.10:.'65
' :$.11.19 $11,74 .
$12.33
Police "Records Assistant II .
.
$10.15 $ 8:
77
'$1Q.65 $ 9.21
$11.19 $ 9.67
$11'.74 $10.15
$12
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Secretary $10.62 $.11..25 $11.71 $.12._29 .
$12.91
Section ~3, .Retirement onti-ibutian~,
The City agrees to payment :of'the~ employee's: contribution to the Public Employees'' retirement
System m the amount of 7% of'an employee's salary.
Section 4. ®ve '®e
A. n
w in _~ y ~ (~).
Ge eral. All-`hours orkedexcess of eight (8) e~e ~~ ~ h ,.shall. be one and one-h m
an wor wee. shall'
1.5 times the regal ~ com . nsated for at-the ov ~f
( y) ar rate of pa~+ Overtime -shall not, be pyramided. or compounded. For
those employees that work an adjusted work.. week through the Voluntary Reduction in Hours
Program, overtime will be based on'the signed' Agreement between the City and the
Employee.
B. 11Rinimum. t~asy employee. required. to work overtime .shall, in no case, be compensated for
less'than' oe~ l for such overtime..
C. Payment for Wank mmg P~~a~ When it becomes necessary by an emergency to have
employees work during legal 'holidays. or the period such. employees are entitled to vacation
leave, such ,employees working on -such, legal holidays and during, periods of'vacation shall be
entitled 'to receive additional remuneration ~at the rate of one and one=half times their regular
rate of pay.
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Section 5. Com :ncarion for Clothin .crcc
'The: City Manager is -authorized. to provide compensation to City employees for loss or damage to
their clothing which occurs: during the course of carrying out an official duty. A request- for
compensation hereunder shall be submitted in writing, in detail, to .the City Manager via the
department head concerned. The amount of compensation, if any, shall.be at the discretion of the
City Manager.
Section 6. Vacaton„~P ;yment at Te inatinn
Employees who terminate employment-shall be paid in a lump sum for all .accrued vacation leave
earned prior to the effective date of termination not to exceed two (2) years accumulation.
Section 7. Sicl~ i~'e.~ment of
In the event of the death or retirement of an employee who has completed ten (l0) or more years of
continuous service with the City, the .employee shall be paid .or shall receive. to his benefit fifty
percent (5090) of his accumula"ted'buf unused sick leave noC to exceed 480` hours. The employee may
elect not to receive this benefit. and instead place all sick leave hours into the PERS sick leave
conversion benefit. ~ -
Se-ctlOn ~. DCfen'p~ ('_mm~enc~±inn
The City of Petaluma shall make available to the members of this unit the City's Deferred
Compensation Plan.
Section 9. RetLree Renefeg Paves
An employee, with twenty (20);years of service and who is age 50 or older, and,. who retires on a
service or disability retirement during ttie term of this agreement,. will be eligible for $100.00 per
month. This benefit is in addition to any other benefits to which the employee is entitled.
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IMSUItAN _F
Section. 10 Health insurance
Dunng the period of`this Compensation Plan, the City shall pay any premium. increases beyond the
current City contributions as listed below.. Ho increase in the dollar amount of the, employee
contributions shall be assessed during the term of this Compensation Plan.
Health :Plan Of Sonoma
Kaiser ~_The Redwoods County
Employee $1T3:04$177.00 $;149...19.
Employee + 1 dependent $34.4.08 $363.0.0 $.3:05.39
Employee + 2 dependents $45b.00 $455.00 $409,.0'1
Section 11~. Dental Insu_ra~ce
Dunn the term of this Com nsation Plan the Ci shall contribute $71.00 r
P y p ~ ~ ~ group dental murance plan. Additionally,, ~ onth,per eli~tle
em to ,ee toward. the remium fora y e City shall 'include
an Orthodonture plan, $1,000 per child, at a 50% co-payment rate within the: premium rate.
.Section I2 _ Life Insaira~ce
During the term of this Compensation Plan the City shall provide a group, term life..insuranee .plan in
the amount of $10,~~ per employee.
Section 13 L.ong'I'ern~ I)iisabili~
The City shall provide for along-term disability plan. The premium to be:paid for by the City.
Section ~14: Vlsion'Insurance:
During the tenn~of this Compensation Plan, the City shall contribute $14:OS per:month per eligible
employee fora 'family vision plan.
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Seetion l Vaaari~e
A.1. Amo n c All_ regular employees of the City of Petaluma, after working one full year are
entitled to the equivalent of eighty (80) hours of vacation with pay in the year following the
year in which vacation is earned.
All regular-employees of the City of Petaluma, after five (5) years of continuous service with
the City, and beginning with the sixth year, shall be entitled to the equivalent of one hundred
twenty (120) hours of vacation per year. After ten (10) years of continuous service with the
City, eight (8) hours of vacation shall be added for each year of continuous service to a
maximum of one hundred sixty (16U) hours of vacation.
A Z. V Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent hours.
B. li The times during a .calendar year in which as employee may take his/her vacation
shall be determined by the department head with due respect for the wishes of the employee
and particular regard"for the needs of the .service. If the requirements of the service are such.
that an employee cannot take part. or all of his annual vacation .in a particular calendar year,
such vacation shall be taken during the following calendar year'.
C. Deferral Any eligible employee with the consent of the head of .his/her department and. the
Personnel O ce may defer five (5) working days of his annual vacation to the succeeding
calendar year subject to other. provisions of this rule. A written re~rt of each deferred
vacation signed by the appropriate department head and the Personnel Officer noting the
details shall be kept on file with. the Personnel Office. Vacation time accumulated in excess of
two years shall be lost. In the .event one or more municipal holidays fall within an annual
vacation leave, such holidays shall not be charged as vacation. leave and vacation leave shall be
extended accordingly.
Section 16 Sick Lev .
A. Sick leave with pay shall be granted to aU empbyees:as set forth in this section. Sick
leave is not a right whicti an employee may use at his discretion, but rather, shall be used only
in case of personal illness, disability or the serious illness;_or injury of an employee's family
member which requires .the employee's attention. The' term; family members shall include.:
spouse, children, parents; spouse's parents, brothers, sisters or .other individuals whose;
relationship to the employee is that of a dependent or near dependent.
B:~T.
Sick leave shall accrue to all full-time em to ees at, the rate of ei t hours for eaeh
month of ous sen+ice. No employee shall ac umulate more sick leave in any year than
provided.
B.2. Volun Leap
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent hours.
C. Notification Procedu_rec In order to receive compensation while absent on sick leave, the
employee shall nobfy:,his/her immediate superior or the Personnel Office prior to or within
four hours after the time set for beginning his daily duties as may be specified by the head of
his department. BVhen absence is for more than three days duration, the employee may be
required' to~file a physician's certificate with the Personnel Office .stating the cause of the
absence.
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D. Relationship to Workers Compensation Benetits shall he payable in situations where
miscellaneous employee absence .is due to industrial injury as provided in. California; State
Workers' Compensation Law. During- the. first three (3) work days when the employee's
absence ,has been occasioned 6y injury suffered .during his/her employment and he/she receives
Workers' Compensation, he/she shall. receive hill. pay. Following this period, sick .leave may
be a supplement to the Workers' benefits provided the employee... Compensation is at `,his/her
regular rate 'for a period not to exceed six months; or'until such sick leave ;is exhausted, or the.
disability is abrogated:, or that employee is certified "permanent and stationary" ny a competent.
medical authgrity: The City shall,"pay him/her the regular salary, based on the combination of
the Workers'' Compensation benefit plu"s Sick. Leave.
Sick leave. for industrial- injury shall; not be allowed for a disability resulting'firom sickness,
self-inflicted injury or willful misconduct.
The City may retire any employee prior to the exhaustion. of accumulated :dick weave, at which
time all accrued but unused sick leave, shall be abrogated, subject only, to the limitations
prodded under this Memorandum of :Understanding.
E. Sick Leave T nsfer PolicX Employees wishing, to donate hours, of wick =leave. to another
employee may do so: by sending a written request, ,approved by their department: head, Co the.
.Personnel Office naming the individual to receive the sick leave and the amount donated, with
the following restrictions:
1. Employees -who wish: to transfer sick leave, must retain. a minimum of 16Q hours
of sick leave to be eligible. to transfer sick leave.
2. _ All such transfers of sick leave, are .irrevocable.
3. The employee receiving the sick.(eave transfer must have zero (0) hours of
accrued. sick leave, vacation and'!CTA leave on ithe books.
4. Employees° may not buy or ell sick ;leave. Only the .time may be. transferred.
5. Employees may not transfer sick; leave upon separation.of service.
6. Transfer ~ of sick leave shall be allowed betweenUnits 1, 3, 4 and, 5 ,
A .1. Section 17 Bereavem nt Leave
In the event of the: death of~an employee's'spouse, ;mother, step-mother, mother=in-law, father,
step-father, father-in-law, brother, sister, 'child, including as adopted-child, grandchild and
grandparent; an,employee who attends. the_funeral. shall be granted tiizie~off work~with pay.
The amount of time off work with pay shall. be only,, than which is required to. attend the 'funeral
and make necessary funeral an~angements, 'but in no event shall it exceed three (3,) working
~Ys; Thy ~'~ (3) days shall. not ~be chargeable; to sick.. leave. An additional two (2); days
required for necessary :funeral anangements::may be charged to the employee's sick leave and
any additional ime :beyond. these "two. days. ,may be~ charged to accumulated acadon or' leave
without pay. ,Such bereavement. leave' shall not' be accruable from .fiscal year tofiscal year;
nor shall it' have any monetary value if unused.
A.2. Volun ~ Lea_ ve Plann
Accruals' under .the. Voluntary Leave Plan shall be~ prorated to the work week equivalent hours.
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SEP 7 1993
SeCtlOn 1~_ HOIi avr
A. FIXED HOLPDAYS: The City shall observe eleven (I 1) fixed-date holidays. These holidays
shall be established for the City's fiscal year as determined by City Council resolution.
B. FLOATIN ~ i-ini.fimq~Y: During the Fiscal Year the City will authorize one (1) "Floating
Holiday" per .employee, which may be taken by the employee at a time selected by the
employee, subject to operational requirements and approval determined by the City.
Employees hired between July 1, and December 31, will be eligible fora "Floating Holiday"
during. the course of the Fiscal Year.
C. VOLUNTARY LEAVE PLA_N•
Holidays taken during the Voluntary Leave Plan shall be prorated to the work week equivalent
hours under the voluntary leave plan.
Employees on a Voluntary Leave for a fixed period will not be paid for any holidays falling
within the fined leave period.
section 19_ ARi nary p~vP
Military leave shall be arranged. in accordance with the provisiops of State Law. All employees
entitled to military leave shall .give the appointing power an opportunity within the limits of military
regulations to determine when such leave shall be taken.
Section 20. Leave ~r Ah ~n~ VVitliout ~•~
A. The City Manager may grant a, regular or probationary employee leave of absence without pay
pursuant to State and Federal Law. Crood cause being shown by a written request, the City
Manager may extend such .leave of absence without ;pay or ~senorrty or benefits for an.
additional period not to exceed six (6) months. No such leave shall be granted except upon.
written request of the employee setting forth the reason for the request, and. the approval will
be in writing. Upon expiration of a regularly .approved leave or within a reasonable period of
time after notice to return to duty, the employee shall be reinstated in the position held at the
time leave was granted. Failure on the part of an employee on leave to report promptly at its
expiration, or within a reasonable time after notice to return to duty, shall be cause for
discharge.
B. Employees may reduce,~their workweek upon approval of their Department Head and the City
Manager under a Voluntary Leave Without Pay plan, not to exceed 20~ of their annual work.
schedule. Medical premiums will continue to be paid by the city and employee as if working a
full schedule.
Sectio® 21. Jm~ t eve
Every classified. ~ of the City who is called or.required~'to serve as a trial juror shall be
entitled to atisedt; if from his., duties with the City during the period of such, service or while
necessarily being pmt in, court; as, a result of such call. Under such. circumstances, the employee
shall be paid the 'between his full. salary and any payment received by him, except travel
pay, for such duty. This compensation shall not extend beyond twenty (20) working days.
Employees may receive, in 'eu of being paid for overtime, compensatory time off at a mutually
agreeable time between the City .and the employee subject to the operation requirements of the City
and with approval determined b)+ the City. No employee may cam more than one hundred twenty
(120) hours of Compensatory `Time Off per fiscal year. In addition, no employee may retain on the
books more than twenty-four hours of unused Compensatory Time at any given point during the .fiscal
year. Amounts submitted in excess of these limits shall be paid at time and one-half.
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Section 2'i R ; ement
The City of Petaluma's retirement plan under the Public .Employees' Retirement System shall consist
of the following items:
Miscellaneous Employees: 2 % @ 60
Options: .1959 Survivors Benefit ,
One- year Final Compensation Average
Unused Sick Leave Credit
It is understood that employees who are, or will retire with a service retirement shall be able to make
a one-time irrevocable conversion of .the City's contribution being made on their.- behalf 10 base salary.
Employees wtio wish :to exercise this one-time irrevocable conversion must meet"the following
requirements, for service retirement.
1, -Minimum forty-nine.years of age, and will be retiring no later than one (1) year from
date of conversion.
2. Must.. submit a letter of intent to retire in order to initiate the,conversion.
Employees who. have converted the City payment of the employee's. contribution to PERSS ..,and do g~
retire on the date speeified_to the City at the ime, of conversion ;hall ,owe'to the Cty_ the `increased
costs including'but not limited.to'benefit contributions, overtime, holida
to PERS. y pay, and City contributions
The costs owed to the City will be from."the time of conversion.to the actual date of retirement.
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.Section 24 Grievance Pdu e
A. Purpose of Rtile
(1) To promote improved employer-employee relations by establishing grievance
procedures on matters for which appeal Qr hearing, is not. provided by other regulations.
(2) To afford employees individually or through qualified employee organization a
systematic means of obtaining further consideration of problems after every reasonable
effort has failed to resolve them through discussions.
(3) To provide that.grievanees shall be settled as near as .possible to the point of origin.
(4) To provide that appeals shall be conducted as informally as possible.
B. Matters Subject To Griev nce procedure The grievance procedure shall be used to process and
resolve grievances arising out of the interpretation, application, or enforcement of the express
terms of this compensation plan.
C. Informal Grievance Procedure An employee who has a problem or complaint should fi~ try
to get it settled through discussion with his/her immediate supervisor without undue delay., If,
after this discussion, he/she: does not-believe the problem has liven satisfactorily resolved,
he/she shall have the right to discuss it with his/her supervisor's immediate supervisor, if an
in 'the administrative service. Every effort should be made to find an acceptable solution by y'
informal means at the lower possible level of supervision. If the employee is not in agreement
with the decision reached by discussion, he/she shall then have the nght to file a formal appeal
in writing within ten (10) calendar days after receiving. the informal decision of his%her
immediate superior. An informal appeal shall not be taken above the appointing power.
D. Formal Grievance Proced ire (levels of review through chain of command)
(1) First level of re iew The . shall be presented in, writing to the employee's
immediate supervisor,. who shall render his/her decision and. comments in writing and
return them. to the .employee within five (S) calendar days after receiving the appeal. If
the employee does not agree with.. his supervisor's decision, or if no answer has been
received v~nthin five (5) calendar da)+s, the employee may present the appeal in writing
to his supervisor's immediate superior. Failure of the emplo~+ee to take .further .action
within five (5) calendar days after receipt of the written decrsron of his supervisor, or
within the total: of fifteen (15) calendar days if no decision is rendered, will constitute a
dropping of the appeal.
(2) Further level or leye of review c anpronriatP The supervisor receiving the appeal
shall review it render his/her decision and comments in wnhng, and return them to the
employee within five (5) calendar days after receiving the appeal. If the employee does
not with' the decision, or if no answer has ..been received within five (5) calendar
days, e®ployee -may present the. appeal in writing. to the department head. Failure of
the employee to take fin'ther action within .five (S) calendar days after receipt of the
decision is rendered, will constitute a dropping of the appeal.
(3) went Review The department. head receiving the appeal of his/her .designated
representative;; should discuss the grievance with; the employee, his representative,, if
anY~ and with other appropriate persons. The departmene head shall.render his/her
decision,and: comments in writing, and return them to the employee within. five (5)
calendar' days after- receiving the appeal. If the employee does~not agree with the
decision reached, or if no answer has been received Rnthin five (3~ calendar days after
receipt of the decision' or within a total of fifteen (15) calendar days if no deciswn is
rendered, will constitute a dropping of the appeal.
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(4) C~ Manages The City Manager receiving the appeal. or his/his designated
representative should discuss the grievance with.. the employee, his/her representative, if
any, and with other appropriate persons, The City Manager ;may designate a fact
finding committee; officer not in the normal line of supervision; or. PeTSOnnel Board to
advi a him/,her concerning the appeal.. The City Iwanager;shall render a decision in
writing to'the employee within twenty (20) calendar days after receiving the appea
(5) Conduct Of Grievance Proven ,TP
(a) The time limits specif ed above may be extended to a' definite-.date by mutual
agreement of the employee and' the reviewer concerned.
(b) The employee may~.request, the assistance of another person of his/her qwn
choosing in preparing and presenting his/her appeal of any level of review.
(c) The employee and fiis/her representative may be: privileged to use.a reasonable
amount, of work time as determined ny the appropriate department; head in
conferring about and presenting the appeal.
(d) Employees shall be assured freedom .from reprisal for using the grievance
procedures.
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