HomeMy WebLinkAboutResolution 93-270 10/04/1993v
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ReSOlutiOn N0.9~-2~n N.C.S.
of the City of Petaluma, California
RES®LUTI®N APPIt®VING SALARY AND SUPPLEMENTAL WAGE BENEFITS
F®R MANAGEMENT EMPLOYEES, UNITS 8 and 9
WHEREAS, the City Manager, pursuant to Section 28,
City of Petaluma City Charter, is required and empowered to make
a recommendation to the City Council on matters related to
employees' compensation; and,
WHEREAS, the City Manager has reviewed the
attached Exhibit "A" and Exhibit "B" and recommends approval
thereof,
NOW, THEREFORE, BE IT RESOLVED that the
supplemental wage benefit as specified for Sick Leave Transfer in
the attachments for Management Personnel are approved and shall
become effective September 7, 1993.
BE IT FURTHER RESOLVED that it is the City Council
policy that ninety (90) days notice is required by either party
(City Council and City Manager) prior to termination of services
between said parties.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Y ~ gul ) ~ ~~f6~i) meeting ~.-'_.,__.
Council of the Cit of Petaluma at a Re ar tai f °~
on the ..-•----~ C~1.-•---..... day of ................Q.c tQtzer.........................., 19..9,3., by the °
following vote:
ity Auto ey
AYES: Nelson, Sobel, Hamilton, Shea, Vice Mayor Read, Mayor Hilli~~~~
NOES: None
ABSENT: Barla
ATTEST : ............ ...........•---...-....---..-..._-.-.:..............................-......-........ ...... .-~.-
City Clerk Mayor
Council File ....................................
CA 10-85 Res. No........9.5~..-.~Z.7 ~..... N.C.S.
CITY OF PETAL 1ARA
CO~IPEAdSATI®M PL:A_~i F®~ UNIT' ~
FISCAL YEAR 199 - 1 ~~
~3-a~~ yes
TABLE OF CONTENTS
GENERAL
Section 1. Term of Agreement
COMPENSATION
Section 2. Salary
Section 3. Compensation For Clothing Loss
Section 4. Vacation, Payment Of
Section 5. Sick Leave, Payment Of
Section 6. Deferred Compensation
Section 7, PERS Employer Paid Contribution
Section 8. ~ Work During Local Emergency
Section 9. Uniform Allowance
Section 10 Retiree Benefit Payments
Section
11. INSURANCE
.Health Insurance
Section 12. Dental Insurance
Section 13. Life Insurance
Section 14. Long-Term Disability
Section 15. Vision Insurance
Section
16. LEAVE
Vacation
Section 17. Sick Leave
Section 18. Bereavement Leave
Section 19. Holidays
Section 20. Military Leave _
Section 21. Leave Of Absence Without Pay
Section 22. Jury Leave
Section 23. ~ Compensatory Time Off
Section 24. Retirement
1
R~~ ~~-~~o ~~S
ENERAL
Section l Term of_ Agreement
This compensation plan shall be for a one (1) year term for the Fiscal Year commencing
September 7, 1993 through Lune 30, 1994.
COMPENSAT[OM
Section 2. Sala_rv
The City shall adopt the .following salary ranges' for each of the employees. in the ,following
classifications during the term of this compensation plan:
UNIT 8
Assistant City Manager $5,249 .$6,380
Chief Building. Official $3,892 $4,7'31
Director of Engineering $5,224" $6,350
Finance Director ~ $4,735 $5,756
Director of Parks & Recreation ~ $4,405; $`5,355
Director of Personnel $4,402 $5,351
Director of Public Works $5,250 $6,3$2
Fire Chief $5,117 $"6,.2.20
Park & Building Maintenance Superintendent $3,490 $4,242
Planning Director
J $4,831 $5,872
Police Chief $5,263 $6,398
Superintendent of Public Works $4,019 $4,885
City Clerk $3,29b $4,006
City Manager $7,624
2.
Section 3 Comdensation For Clothing, Loss
The City Manager is authorized to provide compensation to City employees for loss or damage
to their clothing which occurs during the course of carrying out an official duty. A request for
compensation hereunder shall be submitted in writing, in detail, to the City Manager via the
department head. concerned. The amount of compensation if any, shall be at the discretion of
the City Manager.
Section 4. Vaeationa~ment At Termination
Employees who terminate employment shall be paid in a lump sum for all accrued vacation
leave earned prior to the effective date of termination.
Section 5. Sick Leave~yment Off
In the event of the death or retirement of an employee who has completed ten (10) or more
years of continuous service with the City, the employee shall be paid or shall receive to his
benefit fifty percent (50%) of his accumulated but unused. sick leave not to exceed 480 hours.
The employee may elect .not to receive this benefit and instead place all sick leave hours into
the PERS Sick Leave Conversion:
Section 6. Deferred :mm~en_cation
The City of Petaluma shall make available to the members of this unit the City's Deferred
Compensation Plan.
Sectio® 7_ PERS Em~gl xer Paid Contribution
The City shall pay 79b of the: miscellaneous employee's share and 996 of the safety employees'
share of the Public Employees' Retirement System contribution.
Section ~. ~/ork D ri ~ Lnc91 Ftalerg ww
Members of this 'Utit who are required to work during a Council Declared Local Emergency
shall be paid at 1 X their hourly rate .for. all hours beyond their normal work day.
Section 9. U ifnrvn Allnar~n r
The classifications of Police Chief.and Fire Chief shall receive S3~.00 per year as a Uniform
Allowance in December.
.Section 1'0. Renee _~~ p9
An employee, with twenty (20) years of service and who is age 50 or older and, who retires on
a service or disability retirement during the term of this agreement, will be eligible for
$1~.~ per month. This benefit is in addition to any other benefits to which the employee is
entitled.
3
~e.so ~3-ado -.IGS
INSU_ RAND
Section 11- I~ea_It In ranee
Dunn the '
g period of ,this Compensation Plan, the City shall. pay any premium increases,
beyond the current- City contributions as listed 'below. No increase in the-dollar amount of the
employee. contributions .shall be assessed during `the term of this fiscal year, with the exception
of the Sonoma County Plan.
Health Plan Of Sonoma
Kaiser The Redwoods County.
Employee $173.04 ~ $177.00 $177.80
Employee + 1"dependent $34:4...08 .$363.00 -$305.39
Employee + 2 dependents $456.:96 $459.00 $409.01
Section 12: Dental I cura~rP '
Dunng the term of this., Compensation Plan, the City ;shall contribute $71,:00 ,per month per
eligible employee toward the premium: for a group dental. insurance plan.: Additionally.,, the:
City shall include an.Orthodonture plan, $1,000<per child, at a 5091; co-payment rate within
the premium rate.
Section.l3. Life'Incuran~P
A. During the term of this~Compensation Plan the City shall provide a group`term life
insurance plan in the amount of $10,000 per employee.
B. R~Ianagement Life Insurance ..shall be in.the amount of one and one-half (1-1/2) times
their-annual salary rounded to the nearest-even dollar, i.e., $12;000, $T3,OOU, etc. not
to exceed $125;000.
Sectio® 14~: Y.onP-Term Disabil'ty -
The City shall provide for along- ermdisability plan. 'The premium to be paid- for by the
City. .
Section 15_ Vicio® tecnraw~c-p
Dunng the enn of this fiscal year the City' shall contribute $14.05 per month per :eligible
employee for-a family vision plan,
4~
LEAVE
Section 16 Vacar;on
A.l. Amounts .
All regular employees of the City of Petaluma,. after working one full year are entitled
to the equivalent of eighty (80) hours of vacation with pay in the year following the
year in which vacation is earned.
All regular employees of the City, of Petaluma, after five (5)~years of continuous
service with the City, and beginning with the sixth year, shall be entitled to the
equivalent of one hundred twenty (120) hours of vacation per year.
After ten (10) years of continuous service with the City, eight (8) hours of vacation
shall be added for each year of continuous service to a maximum of one hundred sixty
(160) hours of vacation.
A.2. Voluntary Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent
hours.
Section 17_ Sick Leave
A. n r
Sick leave with pay shall be granted to all employees as set forth in this section. Sick
leave is not a right wtvch an employee may use at :his discretion, but rather, shall be
used only in cases of personal illness, disability or the serious. illness or injury of an
employee's family member which requires the employee's attention. The term family
member shall include: spouse, children, parents, spouse's parents, brothers, sisters or
other individuals whose relationship to the employee is that of a dependent or near
dependent.
B.1. Accrual
Sick leave shall accrue to all full time employees at the rate of eight (8) hours for each
month of continuous service. No employee shall accumulate more sick leave in any
year than provided.
A.2. Voluntary Leave Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week .equivalent
hours.
C. Relationship To Workers' Comnencstion
Benefits~shall be payable in~ situations where miscellaneous employee's absence is due
to industrial injury as provided in Califortia State Workers' Compensation Law. .
During, the first three (3) work days when the employee's absence from work has been
occasioned by injury suffered during his/her employment and. he/she receives
Workers' Compensation, he/she shall receive full pay. Following. this period, sick
leave ®ay be a supplement to the Workers' Compensation benefits provided the
employee. Compensation is at his/her regular rate for a period not to exceed six
months, or until sick leave is exhausted, or the disability is abrogated, or~that employee
is certified "permanent and stationary" by a competent medical authority. The City
shall pay him/her the regular salary, based on the combination of the Workers'
Compensation benefit plus sick leave.
All public safety employees receiving full salaries in lieu of temporary disability
payments pursuant to Section 4850 of the Labor Code are entitled to accumulate sick
leave during such periods of sick Leave.
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~. Sick Leave Tra_n_cfer p~~~.-~
An employee wishing to donate hours of sick leave to another employee may do. so by
sending a written request, approved by his/her department. head, to the Personnel
Office naming the individual to receive the sick leave and the amount donated, with the
following restrictions:
1 • Employees who wish to transfer sick leave must retain a minimum of one
hundred-sixty (160) hours of sick leave to be eligible to transfer sick leave.
2. All such transfers of sick leave-are. irrevocable.
3. The employee receiving the sick leave transfer must have zero (0) hours of
accrued sick leave, vacation and CTA leave on the books.-
4. Employees may not. buy or sell sick leave: Only the time may be transferred.
5. Employees may not transfer sick leave upon separation of service.
6. Sick Leave Transfer shall only be allowed between Units g and 9.
SeCtiOII 18 rr+~vP..+s.nt L-°a.°a~c,
In the event. of the death of an employee's :spouse; mother
step father, father=in-law; brother, sister, child, includin an ~ ~~ c)u d ther-m'law; .father,
g ~P. ,grandchild and
grandparent; an employee who attends the funeral slizall. be granted time off work with pay.
The amount of time .off work with pay shall be only that which is required to attend the funeral
and make, necessary funeral arrangements, but in no event shall. it exceed three. (3) working
days. These three (3) -.days shall not be chargeable to sick leave. An additional two (2) days
required for necessary funeral arrangements may be: charged: to the employees' sick. leave and
any additional time beyond these two days may be charged to accumulated vacation or -leave
without pay: Such bereavement leave shall not'be accruable from fiscal. year to fiscal. year,
nor shall it have any monetary value if unused.
motion 19 I~olidavc
A. FIXED Hni.mAV:c; The City shall observe eleven (11) fixed-date holidays.. These
holidays shall be established for the city's fiscal year as determined by City Council
resolution.
B. FLOATIN HO .mav• Ong the Fiscal Year the City will authorize one (1)
"Floating .Holiday" ,,per employee; which ;may be taken by the Employee at a time
selected by the Employee,. subject to operational. regwrements and approval determined
by the City. Employees. lured between July l; and.December 31, will;be'eligible for a
"Floating L~ioliday" dining ~ course of the Fiscal. Year.
C. VOLLINT~>RY ~ .FAQ. P A *• Holidays taken during the Voluntary Leave Plan
shall be prorated to the work week equivalent hours under tfie voluntary leave plan.
Employees on a voluntary. Leave for a fixed period will not be paid for any holidays
falling within the fined leave period.
6
Sf P 7 1993
~estion 20. Militacv Leave
Military leave shall be. arranged in accordance with the provisions of State Law. All
employees entitled to military leave shall give .the appointing power an opportunity within the
limits of military regulations to determine when such leave shall be taken.
Section 21: leave Of Abcenc Without Pav
A. The City Aganager may grant a regula~or probationary employee leave of absence
without -pay pursuant to the State and Federal Law, Good cause being shown by a
written request, the City. l~lanager may extend the leave of absence without pay or
seniority or benefits for an additional :period not to exceed six (6) months. No such
leave shall be granted except upon wntten request. of the employee setting. forth the
reason for the request, and' the approval will be in writing, Upon expiration of a
regularly approved. leave or within a reasonable ,period, of time after notice to return to
duty, the employee.shall be reinstated in the position held at the time leave was
granted. Failure on the. part of an employee on leave to report promptly at its
expiration, or within a :reasonable time after notice to return to duty, shall be cause for
discharge.
B. Employees. may reduce their work week upon approval of their Department Head and
the City 1Vlanager -under a Voluntary Leave Without -Pay plan, not to exceed 209b of
their annual work schedule. Agedical premiums will continue to be paid by the city and
employee as if working a full schedule.
motion 22_ Jury ~~P
Every classified employee of the. City who is called or required to s+rrve as a trial juror shall be
entitled. to absent himself from his dudes with the City during the period of such service or
while necessarily being present.in court as a result of such call. :Under such circumstances, the
employee shall. be paid the difference between his full salary and any payment received by
him, except travel pay, for such-duty. This compensation shall not extend beyond twenty (20)
worlang days.
S~t_~n 23. A Qi11f1AC4Tl1tAVP_ ~ P.wP
A~lembers of `this Unit aze eligible for administrative leave. Days may be granted by the City
Manager .upon written request, not to exceed ten (10) days per Fiscal Year.
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OTHER,
Section 24 Retirement
The City of Petaluma',s retirement plan under the 'Public Employees' :Retirement System shall
consist of the following items:
Miscellaneous Employees: 2 % @ 60
Options: ~ 195.9 Survivors Benefit.
One Year Final Compensation Average
Unused Sick. Leave Credit
- Widows- Clause (Fire Safety)
It is understood that employees who are, or will.. retire with. a service retirement shall be able to
make cone-time irrevocable conversion to the ;City's contribution being made on their behalf
to base salary. .
Employees who wish to exercise. this one-time irrevocable conversion :must: meet the' following
requirements for service retirement:
Minimum forty-nine, (49) years of age, and will be retiring 'no :dater than one (1)
year from date of conversion.
2. Must submit a letter of intent to .retire in order to initiate the-conversion.
Employees who have converted the City ,payment of the employee's contribution to PERSS and
do NOT retire on. the :,date specified .to the City- at the .time of conversion; shall owe to the City
the increased costs including: but not Wnited to'benefit contributions, overtime, :holiday pay,
and City contributions to PERS.
The costs owed to the City will be from the time of conversion to .the actual .date of retirement.
8
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i= 9.y'
CITY OF PETALiJMA
COPEAISA'TIOAd PI,.AAT FOR LJNI'T 9
FY 1993 - 1994
9 3-x.36 acs
R~.So ~ ~ - ~~o -~ ~ s
TABLE OF CONTENTS
CrE
Section 1. Term
C011RP NSATIOAI
Section 2. Salary
section 3. Special Pay
Section 4.
Section 5 Compensat"ion For Clothing Loss
.
.Section 6. Vacation, Payment Of
Sick Leave, Payment Of
Section 7. Deferred Compensation
Section 8. Holiday ;Pay
Section 9.
Section 10 PERS Employer Paid Contribution
..
Section il. Work During A Local Emergency
Uniform :Allowance - Publi
Section 12: c Safety
Education Incentive
Section 13. Retiree Benefit Payments
'
Section 14. IMSUI~A
NC~
Health Insurance
Section 15. Dental Insurance
Section 16. Life insurance
Section 17.
' Long-Term Disability
Section 18. Vision Insurance
Section 19. Vacation
Section 20. Sick Leave
.Section 21. Bereavement Leave
Section 22. Holidays
Section 23. Military Leave
Section 24.
Section 25 .
Leave. Of Alisences Without. Pay
.
Section 26. ~ Jury Leave
Administrative Leave
Section 27.
Section 2.8.
Retirement
Grievance Procedure
1
GENERAL
Section 1. Term.
This compensation plan shall be for a one (1) year term for the fiscal
year commencing September 7, 1993 through June 30, 1994.
COMPENSATION
Section 2. Salary
The City shall adopt the following salary ranges for each of the
employees in the following classifications.
IT
Accounting Office .,Supervisor $2,679 - $-3,256
Controller $3,615 - $4,394
Fire Battalion Chief $4,161 - $5,058
Fire Marshal $4,053 - $4,926
Information Systems Administrator $3,884 - $4,721
Legal Secretary $2,627 - $3,193
Police. Captain $4,451 - $5,411
Police Lieutenant $4,034 - $4,904
Police Records Supervisor $2,703 - $3,285
Principal Planner $3,790 - $4,607
Public Safety Dispatch Supervisor $2,703 - $3,285
Public Works Supervisor $3,150 - $3,829
Recreation Supervisor $2,714 - $3,299
Secretary to City Manager $2,627 - $3,193
-Supervising Civil Engineer $4,279 - $5,201
Traffic Engineer $4,279 - $5,201
Water System Supervisor ~ $3,145 - $3,823
2
9'~- ~~v Nis
Section 3 S i Pav
The City Manager has authorized Police Captains and Police:.Lieutenams to be eligible 'for
special pay assignments as uniformed field officers under limited circumstances. These
assignments shall dot include any duties: related to .the performance of their management
duties. Rate of pay for said assignments. shall be $34.00 per hour.
With prior approval of .the. Chief of Police, :police management personnel may work out of
class as police sergeants- to provide supervisory personnel. on those shifts or special assignments
where police sergeants or police officers are not~available to fill the assignment.. Pay will not
be authorized to police managers who volunteer to fill behind each .other due to shift. shortages
or other circumstances. Management personnel may work these out of class assignments only
on their regular day off and are limited. to not; more than 10 hours per week nor' more. than 20
hours per'individual per month. S ial a is nbt available for
complete work da S ~ p y periods of less than a
Y P~ia1 pay will be indicated on the employee s payroll .report.
Section 4 O®c~tinn FOr lnthi~ i nec '
The City tilanager is authorized to provide compensation. to City employees forloss or damage
to then clothing: which. occurs during the course of~carrying out an official duty..A request for
pe.
department head on cerned. The amo~unO f c m Wig' ~ .detail, to .thee City Manager vta the
the City Manager. ~nsatzon, if any, shall, beat the discretion of
Section ~' VaGBtI n~,~yvrepnt ®* Te4'llff9.e9a:Aw
Employees who terminate employme>it shall be d. in a 1
leave earned prior to the effective date of `terminamtion. ~P sum for all a¢cued vacation
Secti®n 6 Si Iz L.eave,~Xr j
In the event of the death or retirement of.an employee who has completed, ten;.(,10) or more
years' of continuous service with the City; the employee shall be paid or shall :receive to his/her
benefit, fifty percent (SO%) of his/her accumulated but unused sick leave not:to exceed 480
hours. Fire Battalion Chiefs who are assigned to ~a 56 hour workweek. shall receive 5.096 of the
accumulated but unused.sick .leave ~to a maximum of 720 _hours. '
Thee. employee may elect;,not .to~receive taus benefit and .instead place all sick leave hours into
the PERS .Sick Leave Conversion:
section 7_ I3~fengli' (`n~~,.;,,~,
The City of P~luma stiall -make available to the members of this unit, the City's ~Defezred
Compensation P9me.
Section 8. H®li '~-
The City shall pa)+ Battalion :Chief and police Lieutenant for eleven (11) holidays in the month
of December in heu of giving time off.
The City shall pay 796 0 _ the miscellaneous employees' ,share and 996 of the safety employees'
share of the Pablic Employees Retirement System contribution.
3
1<.;. ~~
Section 10 Work 1)ua=ing A Local EmerQen V
Members of this Unit who are required to work during, a,Council Declared Local Emergency
shall be paid at 1 X their hourly rate for all hours beyond their normal work day.
Section 11 Uniform Allowance - publi 4afety
The Classifications of Police Captain and Police Lieutenant shall receive 1.5 % of the top step
Police Officer's annual salary effective 3uly 1, 1992 as the Uniform Allowance:
The Classifications of Fire Battalion Chief and Fire Marshal shall receive $575.00 as uniform
allowance.
Uniform Allowance shall be paid in December.
Section 12. Educ~do® ecendee - Arid ~anA p~.+P,et
Police Lieutenant and Captain upon providing to the personnel Office the POST Management
Certificate shall be eligible to receive an educational incentive in the amount of $275.00.
Battalion .Chief, upon providing to the Personnel Office the Chief Officer Certification, or a
BA Degree, shall be eligible to receive an education incentive in the amoun4 of $150.00.
Simon 13. R 'rte Rea~pfit ~~ ..*~
An employee, with twenty (20) years of service and who is age.50 or older and, who retires on
a service or disability retirement during the term of this agreement, will be eligible for
$1~.~ per month. This benefit is in addition to any other benefits to which the employee is
entitled.
4
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INSURAI\1CE
Section 1~4 Health Insurance.
Dunng the period of his Memorandum,of Understanding, ,the. City shall pay. any premium
increases beyond the, current City contributions as listed' below. No increase `in the dollar amount
of the employee contributions. shall be ,assessed .during the term of this. Compensation Plan, with
the exception of the Sonoma County Health Plan.
Employee ISER HPR SO. CO.
$'173.04 $177.0.0 -$177.80
Employee aril l dependent $3:44...08 $363.00 $305.39.
Employee and 2 dependents. $;4;5'6:.96 $459.00 $409.01
Section 15. Dental Insurance
Dup y th oe ~dof this fiscal year the City shall, contribute $71.00 per;month per. eligible
em to ee '-the remium for a
p group dental insurance plan. Additionally;, the City shall.
include an Orthodontia plan, $1,000 per child, at a'S0~% co-payment rate within the premium rate.
Section 1"6. Life Ine»ramce ,
A. During. the .term of taus fiscal year the City shall provide a group term ;life. insurance plan in
the amount of $10,000 per employee.
B. Manageme_ nt Life. Insurance shall be in the amount of one.and-one-half (1-:1/2) imes then
annual. salary rounded to the nearest: even dollar i. e. , $12 Q00 $13 0~ etc. not to exceed
$125,x. ~ ~ ,,
Section 17. l.,®®g='I'erem Disabilit¢ .
The City shall provide along-term disability plan, premium to be paid by the City.
Section_ 18. 'dislon ncu~a ce
Dunng the-:term ;of this fiscal.. year, the City shall contribute $14.05 month
employee for a -family vision plan. ~' per eligible
,~
5
LEAVE
Section 19 Vacation
A.1 Amoun c, All regular employees of the City of Petaluma, after working one full year are
entitled to the equivalent of eighty (g0) hours of vacation with pay in the year following
the year in which vacation is earned.
All regular employees of the City of Petaluma, after five. (5)~ years of continuous service
with the City, and beginning with the sixth year, shall be entitled to the equivalent of one
hundred twenty .(120) hours of vacation per year.
After ten (10) years of continuous service with the City;. eight (g) hours of vacation shall
be added for each year of continuous service to a maximum of one hundred sixty (160)
hours of vacation.
A.2 Volun LE'avP Plan
Accruals under the Voluntary Leave Plan shall be prorated to the work week equivalent
hours.
B• Sched lin .The times during a calendar year in which an employee may take his/her
vacation shall be determined by the department head with due respect for the wishes of the
employee and particular. regard' for the needs of the service. If the requirements of the
service are such that an .employee cannot take part or all of his/her annual vacation. in a
particular calendar year, such vacation shall be taken during the following calendar year.
C.
P~f~al: In the event one or :more municipal holidays fall. within an annual vacation
leave, such holidays shall' not be charged as vacation leave and vacation leave shall. be
extended accordingly.
D. Fire Battalion i fc' Vacation c li hp ~~..+..~~+~• a~ c`»„w,:
Amoun
After t of Contn
completion uoL
of C tea,-~,i r-~
twelve months V
5 acation
shifts/year
After completion of five years 7 shifts/year
After completion of ten years 8 shifts/year
After completion of fifteen .years 9 shifts/year
After completion of twenty .years 10 shifts/year
Any eligible employee with the consent of the head of his/her department and the Personnel
Officer may :defer 2.33 shifts of his/her annual vacation to the succeeding calendar year; subject to
the other provisions. of this rule. ~- writteo- report of each deferred vacation signed by .the
appropriate dep~ment head and the 'Personnel Officer noting.. the details shall be kept on file with
the Personnel .
6
Section 20. -Sic Leav
A'• General. Sick.leave with a shall be gu
.. ~ P. Y granted to, all probationary and ~ lar employees
within fhe com _ titive service: Sick lease shall not be considered a n t, which, an
employee may use, ac his/her discretion, but shall be allowed only m the ease of necessity
actual. personal. non-service-connected sickness or off=tbe: job injury, disability or the
serious illness or injury of an employee's family members, which requires. the employee's
attention. The .term family member shall include: spouse,, children, .parents, spouse's.
,parents,, brothers, sisters or other individuals whose relationship to the employee is that of
a dependent or near dependent.
B. Aee_____rual. Sick weave shall accrue to all :full-ame employees at ,the rate of eighf. hours for
each month of continuous service.. Fire Battalion Chiefs shall accrue at 1'2.0 hours per
month.. lYo employee shall accumulate more sick-leave in any year than provided
B.2 yoluntaiv Lea_ ve p
Accruals under the Voluntary Leave Plan shall' be prorated to the °work week equivalent
hours.
C. emp
n. -In order to receive compensation, while absent on sick leave, the.
1oyee shall notify his/her itYimediate
... ~~!
four hours after the time. set for be innin ~s~ °r,'or the Personnel Office prior to .or within
head.: of his/her ; ~ .. Y ~ specified by 'the
emplo ee ma be~r~~t• When absengce is form re than. three da /shifts duration, the
Y . y _ eq ed to file aphysician-s certificate with the Personnel Office stating
the cause of the absence.
D. ~eln To Worke om canine.
~*~~. Benefits shall be. able m _
miscellaneosls em to ee absence is due to induttrial in ~ y situations where
F Y - jury -provided in,,California State
Workers' Compensation Law. During;,the fizst, three (3) work days when ,the employee's
absence has been ~casioned by in` ,, suffered.during.. his/tier employment and=he/she
receives Workers' Compensation,. helshe shall receive .full pay. :Following: this. period. sick
leave may ~be a supplement to the Workers' Co
Compensation, is' at his/her re mpensatioa benefii'provided -the employee.
gulag rate for a period not to exceed; six months or until such
sick leave is exhausted, or the .disability 'is abrogated, or that, employee is certified
"permanent and stationary" by a competent. medical authority. 1'he. City .shall ,pay. him/her
the regular salary, based on the combination of the Workers' Compensation benefit plus
sick leave.
All employees receiving fuh salaries in lieu of teporary ..disability: payments `pursuant to
Section 450 of the Cation Curie are entitled to accumulate sick leave during such. periods
of.sck leave.
Sick leave for industrial injury, shall, not be allowed for a disability resultng'from :sickness,
self-iuflacied 'injury or willful' misconduct.
The Cit~- ~Y retire any employee PiYal' to the .exhaustion of accumulated sick leave at
which hme ail accrued abut unused sick leave shall be abrogated,° subject only to the
.limitations provided under thin Memorandum of Understanding,
7
~„ . ~,
E. Sick Leav . Trancfar p~i;~~. Employees wishing to .donate hours of sick leave to another
employee may do so by sending a written request, approved by their department head, to
the Personnel Office, naming the individual to .receive the sick leave and the amount
donated, with the following restrictions:
1. Employees who wish to transfer sick leave must retain a minimum of 160 hours
sick leave to be eligible to transfer sick leave.
2. All such transfers or sick leave are irrevocable.
The employee,. receiving the sick leave transfer must have zero (0) hours of accrued
sick leave, vacation and' CTA left on the books.
4. Employees may not buy or sell sick leave; only the time may be transferred.
5. Sick Leave Transfer shall. only be allowed between Units S and 9.
~t1oII 21. Bet' avPtnent I ~~.,..
A.1. In the event. of the death of an:employee's spouse, mother, step-mother, mother-in-law,
father, step-father,. father-in-law, brother, sister, child, including an adopted~child,
grandchild and grandparent,. as employee who attends the funeral shall be granted time off
work with pay. The amount of :time off work with pay shall be only that which is required
to attend the funeral and make necessary funeral arrangements, but in no event shall it
exceed three (3) working days. These three (3) days shall' not be chargeable to sick weave.
An additional two {2) days required for necessary funeral. arrangements may be charged to
the employee's .sick leave and any :additional time beyond these two days may be charged
to accumulated vacation or leave without pay. Such bereavement leave shall not be
acetvable from fiscal year to-fiscal year, nor shall if have any monetary value if unused.
A.2. ~~t~y~ave Plan
Accnaals under the Voluntary Leave plan shall be prorated to the work week equivalent
hours.
Sectimn 22. ~Ho ; ~We
A. Fixed HoLidayc. The City shall observe eleven (l l) fixed-date holidays. These holidays
shall be established for the City's fiscal year as determined by City.Council resolution:.
B. Eloati~ng HoL'daw.. During. the ~riod of this Compensation Plan City will authorize one
(1) "Floating Holiday" per' employee, which may be taken by the employee at a time
selected by the employee, subject to operational requirements and approval determined ,by
the City.: ;_E~loyees hired between Daly 1 and December 3 t will be .eligible- for a
"Fl l~hday" during the course of the Fiscal Year.
C. Vol ~n Lve P Ae~•
Holiday's taken during the Voluntary Leave Plan shall be prorated to the work week
equivalent hours.
Employees on a Voluntary Leave for a fixed period will not be, paid for any holidays
falling within the fixed leave period.
S
SEP 7 1993
q3-a'1~ n~cs
Section 23 1Vlilitary Leav~g;
Mrhtary leave shall be arranged in accordance with-.the provisions of State Law. ~ All employees
entitled to military. leave shall give the, a ointin
military regulations to determine when such leave shall be ~~ rtunity within the limits of
Section 24. Leave n~ AbcPnrP ~hr out Pav
A. The Ci Mana er ma -"'
tY g y grant. aregular .or probationary employee leave ofabsence without
pay pursuant to State and Federal Law. Good cause being. shown by a'written'. request, the
City. Manager 'may extend such.. leave of absence without pay or seworty or benefits :for an
additional period. not to exceed. six (6) ,months. No .such leave shall be; granted :except 'upon
written request of the employee setting.;forth the° reason for the request, and the approval
will be in writing. Upon expiration of a regularly approved leave or within a reasonable
period of time. after notice to return to .duty, the employeeshall be reinstated in the position
held at the .time leave was granted. Failure on, the_part of an employee on leave to r
promptly at its expiration, or within a reasonable time after notice to return to du ~rt
be cause for discharge. ty, shall
B. Employees may reduce their work week upon ;approval of their ~ Department Head. and the
City Manager tinder a Voluntary Leave Without Pay plan, not to exceed 2U~% of their
annual work.schedule. Medical premiums will continue to be'paid by the city 'and
employee as if working a full schedule:
S~ti®n 23_ ]_~ca ..yawn
Every classified~employee, of the City who is called or:.requied to serve.as a trial juror shall be
entitled to absen period of such servic
t himself from his/her duties with the City during. the, ' ~ ' e or
while necessarily being, present in court ;as a result of suc call. Under such cvcumstances; the
fi
em to ee shall be
P Y paid- t>ie difference between his/her full glary and any ;payment. received b
him, except travel pay, for such duty. This compensation ~ shall not extend beyond twenty (20)
worlang; days.
Membefs of this Unit are eligible for administrative cave, Days ma begranted by the Ci
11Ranager upon written, request, not to exceed ten (10). days.per Fiscal year, Battalion Chie~shall
be granted. three (3)~ days Administrative Leave at ivventy-four (24) hours ;per day..,
TIdE
Section 27. Retirement
A. n r
The City of Petaluma'scetirement plan under the Public Employee's Retirement System shall
consist of the following items:
Miscellaneous Employees: 2$ @ 60
Option: 1959 Survivors Benefit
One Year Final Compensation Average
6didows .Clause (Fire Safety)
Public Safety Employees: 2$ @ 50
B. Retirement Convercinn
It is understood that employees .who are, or will retire with a service .retirement shall be able to
make cone-time irrevocable conversion of the City Contribution being made on their behalf to
base salary.
Employees who wish to exercise this one-time irrevocable conversion must meet the following
requirements for service retirement.
IViinimum forty-nine (49) years of age, and' will ~ retiring no later than one (1)
year from date of conversion.
2. RRust submit a letter of intent to retire in order to initiate the conversion,.
Employees who have converted the City payment of the employee's contribution to PERS and do
NOT retire on the date specified to, the City at the time of conversion, .shall owe to the City the
increased costs including but not limited to benefit contributions to -PERS.
The costs .owed to the .City will be from 'the time of conversion to the actual date of retirement.
1®
ction 28..: Grievance Procedure
A• Purpose_o Rule
1• To pr..omote improved employer-employee relations by
establishing grievance procedures on matters for~whch
appeal or hearing is not provided by other regulations.
2. To a°f'ford employees .individually or through qualified
employee organization a systematic means of obtaining
further consideration of problems-after every reasonable
effort has failed to resolve them through discussions.
3. To provide that grievances shall be sett ed as near as
possible to the point of origin.
4. To provide that appeals shall be conducted as informally
as possible.
B Matters. Subect To Gri eyan a rcu-~edure. Any ..employee in the
competiti.ye.service shall.- have the right to appeaa und`er~this
rule,, a decision affecting his/her .employment over" which
his/her appoint°ing power has partial or complete~.jursdfction
and for which: appeal is not. provided by other requla~tions or
is not proh'i'bited.
C• Informa~ Grievance Arnr-raA„re pn employee who has a
or complaint should first tr to problem
y get it settled through
discussion with his/her mmediate~supervisor without undue
delay.. If ,. after this discussion, `he/she does not believe the
problem has.-been ..satisfactorily' resol~,ved, he/she shall: have.
the right, to d~iscuss~it with his/her supervisor's .immediate
superysor,~if any, in the administrative service. Every ;
effort should 'be made to find. an acceptable solution°by
informal means at the lowest possible level of supervision..
L the. em to
P' y _
ee does not. agree. with .,the decision reached'., or
if noyapTeSenhas been received within five (5) calendar :days,
he ma t'the appeal in writing to the City tanager.
Failure of the employee to take further action t~i,thin five (5)
calendar days after rece"pt ~of the decision or within a total
of fifteen (15):calendar days if ~ho decision is rendered, will
constitute a dropping of the appeal..
D. Formal Cr~.p~ance Pro ec~hira
(Levels of review through chain of command)
(1) Rest level of rev"e~* The a
ppeal shall be presented in
writirsg to~the employee's; immediate supervisor. 1
who shal
render his/her decision and comments in writing and. return
them to the employee within five,(''5) calendar days after
receiving the appeal. I'f the employee does not agree with
his/here supervisor's decision,, or if no answer has been.
received within five (5) calendar days, the employee may
present the..appeal in writing to his%her supervisor's
immediate superior. Failure of the employee to take further
action within five: (5) calendar days after receipt of the
.written decision of his/her supervisor, or within a total of
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fifteen (15) calendar days if no decision is rendered, will
constitute a dropping of the appeal.
(2) Further level or levels of review as appropriate The
supervisor receiving the appeal shall. review it, render
his/her decision and comments in writing, and return them to
the employee within five (5) calendar days after receiving the
appeal. If the employee does not agree with the decision, or
if no answer has been received within five (5) calendar days,
he/she may present the appeal in writing to the department
head. Failure of the employee to take further action within
five (5) calendar days after receipt of the decision or within
a total of fifteen (15) calendar days if no decision is
rendered, will constitute a dropping of the appeal.
(3) Department Review The department head receiving the
appeal of his/her designated representative, should discuss
the grievance with the employee, his/her representative, if
any, and with other appropriate persons. The department head
shall render his/her decision and comments in writing, and
return them to the employee within five (5) calendar days
after receiving the appeal. If the employee does not agree
with the decision reached, or if no answer has been received
within five (5) calendar days after receipt. of the decision,
or if within a total of fifteen (15) calendar days no decision
is rendered, it will constitute a dropping of the appeal.
(4) City Manager. The City Manager receiving the appeal or
his/her designated representative should discuss the grievance
with the employee, his/her representative, if any, and with
other appropriate person(s). The City Manager may designate a
fact-finding committee, officer not in the normal line of
supervisor, or Personnel Board to advise him concerning the
appeal. The City Manager shall render. a decision in writing
to the employee within twenty (20) calendar days. after
receiving the appeal.
(5) Conduct of Grievan_p ProcedLrp
(a) The time limits specified above may be extended to a
definite date by mutual agreement of the employee
and the reviewer concerned.
(b) The employee may request. the assistance of another
person of his/her own choosing in preparing and
presenting his/her appeal at any level of review.
(c) The employee and his/her representative may. be
privileged to use a reasonable amount of work time
as determined by the appropriate department head in
.conferring about and presenting the appeal.
(d) Employees shall be assured .freedom from reprisal for
using the grievance procedures.
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