HomeMy WebLinkAboutResolution 93-294 11/01/1993?..
- i- ~ Resoluti~®n No. 93-294 N C.s.
of the City of Petaluma, California
a APPROVING THE DELINEATION OF
3 RESPONSIBILITIES FOR THE
a PETALUMA VISITORS PROGRAM
s WHEREAS, the City Council and the Petaluma Area Chamber of Commerce desire to
6 delineate their respective responsibilities in regards to the Petaluma Visitors Program; and
~ WHEREAS, a committee of the Council and the Chamber Board of Directors have held
a several meetings to discuss areas of responsibilities;
9 NOW, THEREFORE, BE IT RESOLVED the following delineation of .responsibilities
io are hereby approved:
i i 1. Annually, the City Council will set the funding limits for the Petaluma Visitors
is Program (PVP). The determination will be made no later than February 15 of each
13 year for the succeeding fiscal years.
is 2. The Petaluma Visitors Program Committee shall be appointed by the Chamber Board of
is Directors upon receiving a recommendation from a nominating committee. The
i6 nominating committee shall be comprised of members of the Chamber Board of
i~ Directors and a member of the Petaluma City Council. The composition of the
is Petaluma Visitors Program Committee shall be designated by the City Council. A
~9 representative of the City Council will participate in the Chamber Board of Directors
zo appointment process.
~1 3. It shall be the responsibility of the Petaluma Visitors Program Director and the
~~ Petaluma Visitors Program Committee to collaborate in the development of an annual
z3 work program and an annual budget. The program costs shall not exceed the funding
?a .limits established by the City Council unless other funds have been identified. which
is supplement the City funding. Unexpended funds may be carried over from year to
i6 year. (This process shall be reviewed at the end of the first year.)
~~ a. The Annual Work Program shall be submitted to the Chamber Board of
?s Directors for Board recommendation. Thereafter, it shall. be submitted
~9 to the City Council for final approval.
3o b. The annual budget shall be submitted to the Chamber Board of Directors
3 i for final approval. The City Council shall be provided with a copy of
32 the annual budget adopted by the Chamber Board of Directors.
33 Res. No . ............................93 '"`4
1 4. The annual Petaluma Visitors Program shall provide for the compensation of a
z Petaluma Visitors Program Director. The Chamber Board of Directors shall be
3 responsible for establishing a job description and level of compensation for the
a Petaluma Visitors Program Director. The Chamber shall also be responsible for the
s hiring of the Petaluma Visitors Program Director. The City Council will actively
s participate in this process.
~ 5. The Petaluma Visitors Program Director shall be responsible to the Chamber Executive
s Director.
9 6. The Petaluma Visitors Program staff, other than the Director, will be responsible to the
to Chamber Executive Director and to the Petaluma Visitors Program Director. The
11 Chamber Executive Director will be the final authority.
12 7. Petaluma Visitors Program office volunteers will be responsible to the Petaluma
13 Visitors Program Director.
la 8. Petaluma Visitors Program Committee will be responsible to the Chamber Board.
is 9. The Petaluma Visitors Program Committee will appoint the Petaluma Visitors Program
16 Chair (This process will be reviewed at the end of the first year.)
17 10. At a minimum, quarterly progress reports will be made to the City Council as to the
is status of the adopted work program and the expenditure of funds. Such reports will
19 contain at a minimum a copy of the Petaluma Visitors Program check register or
20 similar document, a report of contacts made, and copies 'of news releases.
21 BE IT FURTHER RESOLVED it is the desire of the City Council and the Chamber Board of
z2 Directors to explore the possibility of adopting at some point in the future a fixed percentage
23 of the Transient Occupancy Tax to fund future Petaluma Visitors Program programs.
2a
2s
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27 Under the power and authority conferred upon this Council by the Charter of said City.
}2R8EFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
29 Council o~~t}g~y of Petall"~~~Ggp~ar) (Adjo}~,r,.ped) (Special) meeting ~ ~ form,
30 t''1ltiCC ll~~~~ ~v ~~tiCC y3 ,,yyam~
31 on the ..-•---------•-•---•--.-.. day o ............................................................. 19........, by the '~~ ll..
32 following vote: •--•~•-~--City Attorney--~--~••-
34YES. Nelson, Sobel, Hamilton, Barlas, Shea, Vice Mayor Read, Mayor Hilligoss
QES : None
~BSENT: ~ one
~-
~g ~~
ATTEST: --~! ......................................................••-----.....-•----..-...-......-.
4o City Clerk
al ~SSb~''~3-~~4--1>1C~...
CA 10-85 Res. No . .............................. N.C.S.