HomeMy WebLinkAboutResolution 2023-136 N.C.S. 09/11/2023 DocuSign Envelope ID: EB544C77-7C84-4B28-85B7-BF6F3D9923AF
Resolution No. 2023-136 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE PURCHASE OF A COMPUTER-AIDED DISPATCH-AUTOMATIC
VEHICLE LOCATION (CAD-AVL) SYSTEM FROM GMV SYNCHROMATICS INC.
WHEREAS,in accordance with the City of Petaluma Charter and Municipal Code,and other applicable laws,
City staff participated in a multi-agency procurement with neighboring Napa County Transportation and Planning
Agency, which featured a Request for Proposals (RFP) for procurement of an automated vehicle location and
computer-aided dispatching system (AVL/CAD) (the Project); and
WHEREAS,participation in a multi-agency procurement offers clear benefits to the City in terms of greater
vendor interest and more competitive pricing; and
WHEREAS, a request for information with subsequent RFPs was issued on December 18, 2020, and five(5)
proposals were received; and
WHEREAS, each proposal was evaluated by staff from each participating agency and scored per the criteria
for evaluation in the RFP; and
WHEREAS,after evaluation and vendor presentations,staff from all agencies identified GMV Syncromatics,
Inc. ("GMV"), as the selected vendor leaving each agency to finalize equipment options and final quantities with
GMV, which for Petaluma amounts to $655,000; and
WHEREAS, staff has determined that GMV is a qualified vendor and qualified to provide and support the
Project; and
WHEREAS,the City currently has available funding in the amount of$655,000 to fund the project through
a combination of funds for the project including Federal Transit Administration(FTA) 5307 via the MTC Transit
Capital Priorities (TCP) Program-$80,000, Transportation Development Act (TDA) Article 4/State Transit
Assistance (STA)-$428,084, and TDA Funds-$146,916.
NOW, THEREFORE, BE IT RESOLVED,by the City Council of the City of Petaluma as follows:
1. Declares that the above recitals to be true and correct and are incorporated into this resolution as findings of
the City Council.
2. Finds that the proposed action is exempt from the requirements of the California Environmental Quality Act
(CEQA) in accordance with CEQA Guidelines Section 15378, in that the purchase of the CAD/AVL system
does not meet CEQA's definition of a"project"because the action does not have the potential for resulting in
either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the
environment, and because the action constitutes organizational or administrative activities of governments
that will not result in direct or indirect physical changes in the environment. Relatedly,the proposed action is
exempt under the commonsense exemption, CEQA Guidelines Section 15061(b)(3) because it can be seen
with certainty that there is no possibility that the proposed action could have a significant impact on the
environment.-Additionally, if the proposed action were a"project"under CEQA it would be exempt pursuant
to CEQA Guidelines Section 15301 (Existing Facilities)as the system would be installed to buses in the City's
transportation program.
Resolution No. 2023-136 N.C.S. Page 1
DocuSign Envelope ID: EB544C77-7C84-4B28-85B7-BF6F3D9923AF
3. Finds GMV Synchromatics, Inc. to be the highest qualified vendor for the CAD/AVL RFP.
4. Approves awarding a project to GMV Syncromatics with an amount not to exceed $655,000.
5. Authorizes the City Manager or their designee to execute all documentation related to the CAD/AVL
professional services agreement with GMV.
6. A budget adjustment will be brought forward in conjunction with second-quarter budget adjustments in the
amount of$655,000.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 1 It'day of September form:
2023,by the following vote: nDoc\uSiigned by:
5EF85AE94F3048D...
City Attorney
AYES: Barnacle,Cader-Thompson,Healy,Nan,Pocekay,Shribbs,Mayor McDonnell
NOES: None
ABSENT: None
ABSTAIN: None
DocuSigned by: DocuSigned by:
E
E
A'I I'EST: 184689A429E4492... FE316449A062476...
City Clerk Mayor
Resolution No. 2023-136 N.C.S. Page 2