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Home My WebLink AboutResolution 2023-147 N.C.S. 09/18/2023 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1F70CE9CE5 Resolution No. 2023-147 N.C.S. of the City of Petaluma, California RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA AUTHORIZING THE RENEWAL AND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR PETALUMA TRANSIT OPERATIONS & MAINTENANCE WHEREAS, the City of Petaluma seeks to "Provide for a range of attractive and viable transportation alternatives, such as bicycle, pedestrian, rail, and transit" as a guiding principle in the 2025 City General Plan; and WHEREAS,the City of Petaluma Department of Public Works and Utilities has identified transit as a vital piece of achieving multimodal accessibility through Petaluma; and WHEREAS, the City of Petaluma has provided fixed route transit service ("Petaluma Transit") and paratransit service ("Petaluma Paratransit") service throughout the city for over four decades; and WHEREAS, the City of Petaluma contracts for operations and maintenance of its public transportation services, and periodically conducts a competitive Request for Proposal (RFP)process for these services; and WHEREAS, the City of Petaluma previously awarded the Amended FY19-25 Petaluma Transit and Operations Agreement (Agreement), attached to the concurrent staff report as Attachment 1, to MV Public Transportation upon completion of a competitive RFP process in June 2018 with revision in October 2022; and WHEREAS, the term of the Agreement is four base years (FY19-22) with three additional option years included(FY23, FY24, FY25); and WHEREAS, the City of Petaluma seeks to exercise the second one-year option to extend the Petaluma Transit and Operations Agreement with MV Public Transportation for FY24; and WHEREAS, this action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378, as approving an agreement with the MV Public Transportation to perform operations and maintenance services for the Petaluma Transit and Paratransit programs as outlined in the operating agreement and associated scope of work does not meet CEQA's definition of a "project,"because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, because it is a fiscal activity and that will not increase the level of services from those that already exist. NOW, THEREFORE,BE IT RESOLVED,by the City Council of the City of Petaluma as follows: 1. Declares the above recitals are hereby declared to be true and correct and are incorporated into this resolution as findings of the City Council. 2. This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378, as approving an agreement with the MV Public Transportation to perform operations and maintenance services for the Petaluma Transit and Paratransit programs as outlined in the operating agreement and associated scope of work does not meet CEQA's definition of a"project,"because the action does not have the potential for resulting in either a direct physical Resolution No. 2023-147 N.C.S. Page 1 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1 F70CE9CE5 change in the environment or a reasonably foreseeable indirect physical change in the environment, because it is a fiscal activity and that will not increase the level of services from those that already exist. 3. Authorizes the City Manager to execute all required documents to exercise the second one-year option to extend the Petaluma Transit and Operations Agreement with MV Public Transportation (Agreement) and execute Amendment No. 2, attached hereto as Exhibit A. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on the 181 day of September Docusigned€ rrn: 2023,by the following vote: �Q rty Attorney AYES: McDonnell,Barnacle,Cader Thompson,Healy,Nau,Pocekay,Shribbs NOES: None ABSENT: None ABSTAIN: None �D/ocuSigneddbby: p DocuSig ed by: ATTEST: City Cler Mayor Resolution No. 2023-147 N.C.S. Page 2 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1 F70CE9CE5 EXHIBIT A AMENDMENT 2 TO THE MV TRANSPORTATION AGREEMENT Resolution No. 2023-147 N.C.S. Page 3 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1F70CE9CE5 Exhibit A to Resolution ONE YEAR RENEWAL AND AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT FOR Petaluma Transit Operations &Maintenance WHEREAS, on June 28, 2018, the City of Petaluma, a municipal corporation and a charter city (hereinafter referred to as "City") and MV Public Transportation, Inc., (hereinafter referred to as "Consultant") (collectively the"Parties") entered into an Agreement by and between the Parties, and effective as of June 28, 2018; and WHEREAS, on page 26 of the Agreement there is a provision entitled"TERM OF CONTRACT"that states, "The successful Proposer will complete all applicable training requirements during the month of June 2018, commence operations on July 1, 2018, and operate and maintain the service for a four-year period ending on June 30, 2022"; and WHEREAS, the City Council approved Amendment#1 revising and executing the first option year of the agreement as executed on October 24, 2022 extending the agreement through June 30, 2023; and WHEREAS, the provision entitled"TERM OF CONTRACT" also states, "If and only if mutually agreeable by both parties, the contract may be extended for up to three additional years, in one-year increments, subject to the City of Petaluma City Council approval." THEREFORE, in consideration of the mutual covenants contained in the Agreement and in this Renewal No. 2, the Parties agree as follows: 1. That it is mutually agreeable by both Parties, subject to the City of Petaluma City Council approval, to extend the Agreement for one additional year, ending on June 30, 2024. 2. Exhibit 1.1.2 attached to "One Year Renewal and Amendment No. 1"dated October 24, 2022 is hereby deleted and replaced with Exhibit Form 1.1.2 attached hereto. 3. This Renewal is deemed to be effective as of June 30, 2023, regardless of when it is executed by both parties. IN WITNESS WHEREOF, the parties hereto have executed this document the day of , 20 CITY OF PETALUMA CONSULTANT By City Manager Signature ATTEST: Kevin Klika, President & coo Name and Title 2711 N Haskell Ave, Suite 1500 LB2 City Clerk Address APPROVED AS TO FORM: Dallas, Tx 75204 1 Amendment to Professional Services Agreement(All PSA's) Dec 2020 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1 F70CE9CE5 City State Zip 11-3706367 City Attorney Taxpayer I.D.Number L-0801812 Petaluma Business Tax Certificate Number 2 Amendment to Professional Services Agreement(All PSA's) Dec 2020 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1F70CE9CE5 Attachment A, MV Public Transportation, Inc. Updated Wage Chart &Benefit Summary—FY24 3 Amendment to Professional Services Agreement(All PSA's) Dec 2020 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1 F70CE9CE5 Form 1.1.2:BUDGET PROPOSAL OPERATINS AND MAINTENACE Fixed Route and Paratansit OPTION YEARS FY23 FY24 FY25 Variable Cost Per Hour:Fixed Route $ 46.18 $ 48.65 $ 51.62 Variable Cost Per Hour:Paratransit $ 43.86 $ 46.21 $ 49.04 Monthly Fixed Fee $ 84,746 $ 96,247 $ 92,847 Monthly Liability Insurance(General&Auto) $ 9,992 $ 10,478 $ 10,987 Total Monthly Fixed Cost(Fixed Fee+Insurance) $ 95,719 $ 107,716 $ 104,893 One-Time Start-Up Expenses Elements of Cost/Hour Operator Wages $ 31.07 $ 32.72 $ 34.68 Operator Benefits $ 14.37 $ 15.15 $ 16.12 Other Hourly Operating Costs(specify and list): 1.Describe 2.Describe 3.Describe 4.Describe 5.Describe TOTAL MONTHLY COST PER HOUR $ 45.44 $ 47.87 $ 50.80 Elements of Monthly Fixed Fee General Manager Salary $ 8,611 $ 9,042 $ 9,494 General Manager Benefits $ 1,376 $ 1,451 $ 1,529 Safety&Training Supervisor/Road Sup.Salary $ 6,155 $ 6,463 $ 6,786 Safety&Training Supervisor/Road Sup.Benefits $ 1,169 $ 1,233 $ 1,301 Road Supervisor Salary $ 5,308 $ 5,574 $ 5,852 Road Supervisor Benefits $ 490 $ 513 $ 536 Dispatchers Salary $ 15,867 $ 16,663 $ 17,491 Dispatchers Benefits $ 1,487 $ 1,555 $ 1,625 Paratransit scheduling/disptaching software(lease) $ 1,980 $ 2,040 $ 2,101 Trapeze Self Service Trip Booking $ 136 $ 141 $ 145 Trapeze Text Notification $ 244 $ 252 $ 260 Subtotal(Monthly Operations) $ 42,824 $ 44,924 $ 47,119 Mechanic Salary $ 7,733 $ 8,685 $ 9,090 Mechanic Benefits $ 1,599 $ 1,816 $ 1,902 Fleet Technician Salary $ 6,335 $ 6,652 $ 6,986 Fleet Technician Benefits $ 1,374 $ 1,445 $ 1,520 Fueler/Washer/Utility/Bus Shelter Helper Salary $ 4,677 $ 9,877 $ 10,121 Fueler/Washer/Utility/Bus Shelter Helper Benefits $ 1,106 $ 2,341 $ 2,401 Other Salary 1-Describe Subtotal(Monthly Maintenance) $ 22,824 $ 24,798 $ 25,179 Non-Vehicle Insurance $ 365 $ 376 $ 387 Office Expenses $ 429 $ 442 $ 455 Uniform Expenses $ 287 $ 295 $ 304 Training Expenses $ 1,123 $ 1,157 $ 1,192 Incentives/Liquidated Damages $ - $ - $ - Letter of Credit $ - $ - $ - Contract Overhead-Describe $ 8,180 $ 8,995 $ 9,473 Other Expenses(specify): $ - $ - $ - 1.Mobile Eye Install $ $ $ 1a.Mobile Eye $ $ $ 1 b.Drive Cam $ $ $ 2.Equipment Depreciation $ 270 $ $ - 3.Interest $ 507 $ 502 $ 502 4.Software&Cell Phone $ 310 $ 320 $ 329 5.Business Tax&License $ 77 $ 79 $ 82 6.Bus Passes $ 1,114 $ 1,148 $ 1,182 7.Employment Verification $ 419 $ 431 $ 444 8.Tool Allowance $ 56 $ 58 $ 60 9.Service Supplies $ 120 $ 124 $ 128 Profit $ 5,839 $ 6,586 $ 6,879 Subtotal(Contract Expenses) $ 19,098 $ 19,649--1 $ 20,548 TOTAL MONTHLY FIXED FEE $ 84,746 $ 96,254 $ 100,556 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1F70CE9CE5 Form 2.1.1: WAGE PROPOSAL OPERATIONS AND MAINTENANCE Fixed Route and Paratransit FY23 FY24 FY25 DRIVER Training $ 25.25 $ 26.51 $ 27.84 In-service start $ 25.25 $ 26.51 $ 27.84 1 year $ 25.50 $ 26.78 $ 28.11 2 years $ 27.25 $ 28.61 $ 30.04 3 years $ 28.72 $ 29.93 $ 31.42 NON-DRIVER Maintenance Superisor(ASE A) $ 41.50 $ 43.58 $ 45.75 Mechanic (ASE B) $ 34.00 $ 37,49 $ 39.36 Fueler/Utility $ 25.10 $ 26.36 $ 27.67 Dispatcher $ 24.33 $ 25.55 $ 26.82 Road Supervisor $ 59,254.00 $ 62,216.70 $ 65,327.54 Safety Manager $ 73,860.80 $ 77,553.84 $ 81,431.53 General Manager $103,334.40 $108,501.12 $ 113,926.18