HomeMy WebLinkAboutResolution 2023-148 N.C.S. 09/18/2023 DocuSign Envelope ID:8873FB56-63FF-4ECB-B209-7F1F70CE9CE5
Resolution No. 2023-148 N.C.S.
of the City of Petaluma, California
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT 2022-2023 CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION REPORT (CAPER)AND AUTHORIZING THE CITY
MANGER TO SUBMIT THE CAPER AS REQUIRED BY THE DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT (HUD)
WHEREAS, the City of Petaluma is an entitlement community under the jurisdiction of the Department of
Housing and Urban Development(HUD) Community Development Block Grant Program (CDBG); and
WHEREAS, as a condition of funding, HUD requires recipient jurisdictions to prepare a one year
Consolidated Annual Performance and Evaluation Report (CAPER) to report by October 1 st every year on how
well the City has met its goals for helping low- and moderate- income residents of Petaluma with the federal
funding distributed under the CDBG program; and
WHEREAS, the programs funded pursuant to the 2022-2023 Annual Action Plan addressed one or more of
the national objectives of the CDBG program and the priorities of the City's 2020-2024 Consolidated Plan; and
WHEREAS, staff recommends approval of the 2022-2023 CAPER to ensure compliance with HUD and to
ensure that the City's continued receipt and use of CDBG funding is not jeopardized; and
WHEREAS, on September 18, 2023, at its regular City Council meeting, the City Council held a public
hearing to receive comments on the CAPER and direct the City Manager or her designee is hereby authorized to
submit the City of Petaluma 2022-2023 CAPER as required to the Department of Housing and Urban
Development(HUD); and
WHEREAS, the proposed action is exempt from the requirements of the California Environmental Quality
Act(CEQA) in accordance with CEQA Guidelines Section 15378, in that approving the CAPER and authorizing
the City Manager to execute any documents related to the CAPER, does not meet CEQA's definition of a
"project," because the action does not have the potential for resulting in either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment, and because the action
constitutes organizational or administrative activities of governments that will not result in direct or indirect
physical changes in the environment.
NOW, THEREFORE,BE IT RESOLVED,by the City Council of the City of Petaluma as follows:
1. Declares the above recitals are hereby declared to be true and correct and are incorporated into this
resolution as findings of the City Council. The Fiscal Year 2022-2023 Community Development Block
Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) is incorporated by
reference and made a part of Exhibit A of this Resolution,on September 18,2023,the Council considered
public comments and found the draft CAPER to be consistent with the Consolidated Plan activities.
Council hereby approves the Fiscal Year 2022-2023 Consolidated Annual Performance and Evaluation
Report(CAPER).
2. Finds the proposed action is exempt from the requirements of the California Environmental Quality Act
(CEQA)in accordance with CEQA Guidelines Section 15378, in that approving the CAPER authorizing
the City Manager to submit the CAPER to HUD does not meet CEQA's definition of a"project,"because
Resolution No. 2023-148 N.C.S. Page 1
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the action does not have the potential for resulting either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment, and because the action constitutes
organizational or administrative activities of governments that will not result in direct or indirect physical
changes in the environment. Moreover, the CDBG Program 2022-2023 activities were already analyzed
for environmental compliance with CEQA when City Council approved a resolution authorizing projects
and funding of the CDBG 2022-2023 Annual Action Plan on April 17, 2022.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 18'day of September DocuSignedfiyrm:
2023,by the following vote:
City Attorney
AYES: McDonnell,Barnacle,Cader Thompson,Healy,Nau,Pocekay,Shribbs
NOES: None
ABSENT: None
ABSTAIN: None
DocuSigned by: DocuSig ed by:
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ATTEST: g�,�
City l lerr2'E44g2... Mayo 16449ao62476...
Resolution No. 2023-148 N.C.S. Page 2
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EXHIBIT A
CAPER 2022-2023
Resolution No. 2023-148 N.C.S. Page 3
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DRAFT
o �
CITY OF PETALUMA
Consolidated Annual Performance and Evaluation Report
(CAPER)
Fiscal Year 2022-2023
DRAFT as of 9/6/23
Prepared by City of Petaluma Housing Division, 11 English Street, Petaluma CA
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TABLE OF CONTENTS
CR-05 - Goals and Outcomes ...................................................................................... 3
CR-10 - Racial and Ethnic composition of families assisted..................................... 9
CR-15 - Resources and Investments 91.520(a)..........................................................10
CR-20 -Affordable Housing 91.520(b)........................................................................ 13
CR-25— Homeless/Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)......... 15
CR-30 - Public Housing 91.220(h); 91.3200) ..............................................................17
CR-35 - Other Actions 91.2200)-(k); 91.320(i)-U)........................................................18
CR-40 - Monitoring 91.220 and 91.230 .......................................................................22
CR-45 - CDBG 91.520(c) ............................................................................................. 24
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CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its
action plan. 91.520(a)
This third year(Fiscal Year 2022-2023) Consolidated Annual Performance and
Evaluation Report(CAPER) outlines how the City of Petaluma(City)met the needs
and objectives outlined in the 2020-2024 Consolidated Plan(Consolidated Plan)and
the FY2022-23 Community Development Block Grant(CDBG)Annual Action Plan
(AAP). Both reports can be found on the City's website at www.cityofpetaluma.net.
The Consolidated Plan identifies five(5)goals to address the City's housing and
community development needs between Fiscal Years 2020-2024:
1. Improve housing opportunities by preserving existing affordable housing.
2. Provide housing and services to the low-income populations, including
but not limited to, children, seniors, and special needs population
(homeless, disabled, etc.)
3. Increase the supply of affordable housing.
4. Promote housing opportunities for homeownership.
5. Improve accessibility in public facilities and infrastructure.
To support achieving goals outlined in the Consolidated Plan and FY2022-23 CDBG
Action Plan(and CDBG-CV AP), the City prioritized use of its CDBG funds and
other local funding sources for affordable housing and related services for low-income
Petaluma residents. City CDBG projects support the production,preservation and
protection of stable, affordable housing.
In FY 2022-23,to achieve Consolidated Plan goals,the City administered$ 3,760,176
—including its regular annual CDBG grant allocation of$346,156, carryover CDBG-
CV funding from FY2020-21 totaling $195,540, with $2.7 million of other Housing
Funds (e.g., Housing In Lieu funds) for low-income community services, homeless
programs, and preservation of existing affordable homeownership housing, and
$500,000 in Other Housing Funds(e.g.,Housing In Lieu Funds and Commercial
Linkage Funds) for affordable rental housing development.
The following table summarizes allocation of City funds to projects which furthered
City progress toward meeting the Consolidated Plan goals.
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Funding Project Allocation
Source
CDBG Rebuilding Together(preserve existing affordable housing) $ 213,338
CDBG Petaluma People Services Center(PPSC)(senior/special needs meal delivery) $49,436
CDBG Committee on the Shelterless(special population housing needs/shelter rehab) $26,662
CDBG City of Petaluma(grant program administration) $56,720
SUBTOTAL CDBG ANNUAL $346,156
CDBG-CV PPSC(rental assistance and related support services) $ 123,757
CDBG-CV Committee on the Shelterless(COTS)(rental assistance and related support services) $32,283
CDBG-CV City of Petaluma(grant program administration) $24,575
SUBTOTAL CDBG-CV(FY2021 carryover) $ 195,540
Other Housing PPSC(rental assistance and fair housing) $95,000
Funds
Other Housing HILT(preservation of affordable homeownership housing) $75,000
Funds
Other Housing COTS,DST,PPSC-SAFE(homeless shelter and services including outreach-includes $2,548,480
Funds $875,000 SAFE funding AND$650,000 2-Vr Guaranteed Basic Income Pilot)
SUBTOTAL OTHER HOUSING FUNDS(HOUSING IN-LIEU,COMMERCIAL LINKAGE, $2,718,480
ENCAMPMENT RESOLUTION)-NOT FOR AFFORDABLE RENTAL HOUSING DEVELOPMENT
Reduced Studios at Montero(conversion to 60 units permanent supportive housing-project $See note
Impact Fees benefited from reduced impact fees;approx.$1.2M savings in project cost)
Housing In- Washington Commons w MidPen Development(proposed 50 affordable units) $500,000
Lieu
SUBTOTAL OTHER HOUSING FUNDS(HOUSING IN-LIEU AND COMMERCIAL LINKAGE) $500,000
FOR AFFORDABLE RENTAL HOUSING DEVELOPMENT
TOTAL CITY INVESTMENTS IN CONSOLIDATED PLAN GOALS FY2022-23 $3,760,176
The City met the majority of its FY2022-23 CDBG and CDBG-CV Action Plan goals
by preserving affordable housing and providing rental assistance and services to low-
income community members—including those significantly impacted by COVID-19.
Other local housing funds augmented CDBG funds supporting Consolidated Plan
goals in FY2022-23 to support production of affordable housing. No FY2022-23
CDBG funds were allocated for Homeless Services; the City funded Homeless
Services program with other sources. The following summary highlights impacts of
these investments in FY2022-23:
Protection (immediate services to protect vulnerable households, meeting Consolidated Plan
goal to provide housing and services to low-income populations, including but not limited to,
children, seniors, and special needs populations such as homeless or disabled):
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• CDBG Funds:
• Modification of emergency shelter to align with trauma-informed
practices using regular CDBG funds. Outcome—80-bed congregate
shelter facility modified to increase privacy in sleeping areas and
improve sense of safety for individuals with trauma histories.
• Low-income seniors and people with special needs received food
delivery services through a Meals program using regular CDBG funds.
Outcome—298 persons were provided access to quality public services.
• CDBG-CV Funds:
• Families and individuals unable to pay their rent due to impacts of
COVID-19 received temporary rental assistance and related supportive
services using CDBG-CV funds. Outcome—94 at-risk individuals
remained stably housed.
Preservation (medium-term services to meet Consolidated Plan goals to preserve existing
affordable housing,promote home ownership, and to provide housing and services to low-
income households including children, seniors, and special needs):
• CDBG Funds:
• Rehabilitation of single-family dwellings occupied primarily by low-
income seniors and disabled individuals using CDBG funds. Outcome—
32 homeowners preserved their affordable housing via needed repairs.
• Non-CDBG Funds:
• Landlord trainings to preserve housing stability and available rental
housing supply(non-CDBG funds)—Outcome—65 landlord trainings.
• Tenant counseling to ensure compliance with fair housing in landlord
disputes and other tenant issues that put housing stability at risk
(supported by non-CDBG funds)—Outcome—2,244 consultations.
There was an increased demand for fair housing questions from
tenant and landlords due to the recent Tenant Protections Ordinance
that was adopted by council in June of 2023.
Production (long-term impacts ofprojects implemented to meet Consolidated Plan Goal 3—
increase supply of affordable housing)
Non-CDBG funds:
• In FY 2020-21, the City awarded $900,000 of HCD HOME and $1,100,000 of In-Lieu
Funds to MidPen for the development located at 414 Petaluma Blvd North, This is a 44 unit
very-low- income family housing development„ and . There have been unexpected
construction delays related to PG&E services,but construction is back on track and the project
completion is anticipated in Spring/Summer of 2024.
• In FY 2020-21,the City awarded$2,000,000 to Danco for the development of a 131-unit
affordable housing development which includes 33 permanent supportive housing units.
$1,100,000 was drawn down for site acquisition. The developer continues to work on
securing additional subsidy funding for the project. The project applied in March of 2023 to
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the State of California Housing and Community Development Affordable Housing
Sustainable Communities Program for$31,000,000 in grant funding and was awarded the
full amount. The grant funds will be used for the development of affordable housing,
infrastructure for the city's second SMART station, and for service expansion of the city
bus route.
In FY 2019-20, the City provided$1,500,000 of City In-Lieu funds for development of
the 54 units multi-family senior and Veterans at 951 Petaluma Boulevard. The project was
completed in 2022 and was fully occupied at end of FY2022-23.
• In FY 2022-23, the City provided $500,000 of Housing In-lieu Funds to MidPen
Development for Washington Commons site acquisition. The project will create 50 units of
affordable family housing. MidPen is currently working on securing additional financial
subsidies for the project. The project will benefit in project cost savings as a result of the
City of Petaluma resolution that provides Reduced Impact Fees for projects that are deed
restricted and 100% affordable.
• In FY 2022-23, Burbank Housing began working on a 50-unit affordable housing
development located at 1601 Petaluma Boulevard South. They secured funding from the
HCD Accelerator Program in the amount of$23,766,000 and will be starting construction in
FY2023-24. The project will similarly benefit in project cost savings as a result of City of
Petaluma resolution that provides Reduced Impact Fees for projects that are 100%
affordable.
Comparison of the proposed versus actual outcomes for each outcome
measure submitted with the consolidated plan and explain, if applicable,
why progress was not made toward meeting goals and objectives. 91.520(g)
The following table summarizes planned versus actual outcomes for the regular annual CDBG
program Action Plan Year 3 (2022-2023) in addition to activities funded by CDBG-CV.
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Goal Category Source/ Indicator Unit of Expected Actual Percent Planned Actual Percent
Amount Measure 5-Year To Date Complete for Result Complete
Goal of 5 Year Current Current
Goal Program Program
Year
Yr
PRODUCTION
PRESERVATION
Preservation Affordable CDBG: Homeowner Household 180 128 71% 50 32 64%
of existing Housing, $213,338 Housing Housing
affordable Homeless, (RBT) Rehabilitated Unit
housing NonHomeless
Special Needs
Preservation Affordable City Funds Homeowner Persons 1600 802 50% 200 361 180%
of existing Housing $75,000(HLT) stewardship Assisted
affordable and education
housing
PROTECTION
Provide Community CDBG: Activities Persons 1,250 734 59% 320 296 93%
housing and Services/Meals $49,436 other than Assisted
services to Low/
special needs Moderate
populations Income
Housing
Benefit
Housing and Homeless, CDBG Activities Persons N/A N/A N/A 350 346 N/A
services for Special Needs $26,662 other than Lo- Assisted
special needs (COTS-MIC Mod Inc Hsng
populations Shelter Rehab) Benefit
Provide rental COVID-19 CDBG-CV: COVD-19 Persons N/A /A N/A 100 224 224%
assistance+ Relief $155,995 community Assisted
housing rental
services assistance
Services for Community Other Funds Activities Persons N/A N/A N/A 150 150 100%
low-income Services/After $150,000 other than Lo- Assisted
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Goal Category Source/ Indicator Unit of Expected Actual Percent Planned Actual Percent
Amount Measure 5-Year To Date Complete for Result Complete
Goal of 5 Year Current Current
Goal Program Program
Year
Yr
families School Services Mod Inc Hsng
Benefit
PROTECTION(continued)
Services for Community Other Housing Activities Persons N/A N/A N/A 600 2,165 360%
low-income Services/Fair Funds other than Lo- Assisted
families Housing Program $100,000 Mod Inc Hsng
Benefit
Provide Homeless, General Fund+ Activities Persons N/A N/A N/A 946 1,037 109%
shelter and Special Needs Encampment other than Lo- Assisted
services (incl outreach, Resolution Mod Inc Hsng
shelter,meals) $1,348,480 Benefit
Provide Community General Fund Activities Persons N/A N/A N/A N/A 3600 N/A
services to Services $875,000 other than Lo- Assisted
special needs (SAFE Mod Inc Hsng (duplicated)
populations Program) Benefit
Provide Community ARPA$650,000 Activities Persons N/A N/A N/A N/A 54 N/A
services to Services (2-year other than Lo- Assisted
special needs Guaranteed Mod Inc Hsng
populations Basic Income Benefit
Pilot)
Table 1 -Accomplishments—Program Year&Strategic Plan to Date
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Assess how jurisdiction's use of funds,particularly CDBG, addresses priorities and
objectives identified in the plan, giving special focus to highest priority activities.
All funds expended from the CDBG Programs were used to address the goals and objectives
identified in the City's 2020-2024 Consolidated Plan and the FY 2022-23 Action Plan and
CDBG-CV AAP approved in October 2020. The City has prioritized its CDBG funds and other
local funding sources for affordable housing purposes, as noted in the summary of
accomplishments provided in the introduction to this section. Due to the limited amount of
regular annual CDBG funds received, the City focused those priorities on rehabilitation of
single-family homeownership units—primarily for low-income seniors,persons with disabilities
and veterans—preserving affordable units through our Rebuilding Together Petaluma program.
Another priority is providing service to seniors. This was accomplished utilizing CDBG funds
for Petaluma People Services Center's Meals on Wheels program.
The City's ability to respond to increasingly difficult housing issues is constrained by reductions
to local funding sources but encouraged by the increase in State HCD funding for extremely low
and very low-income households in addition to funding for housing for the unsheltered
community. The City does not anticipate an increase in its annual source of CDBG funds, so it is
critical the City continue to work with development partners in applying for and securing
additional state and federal funding to increase affordable housing development—such as the
City's 2021 Homekey award which supported development of a new 60-unit permanent
supportive housing project that opened in FY 2022-23. With the addition of new, one-time
CDBG-CV funds, the city has been able to help address the pandemic's impacts on low-income
families with rental assistance and related household expenses to retain housing and avoid
eviction and potential homelessness.
The City has continued to encourage and support developers of new projects to provide on-site
units, such as the Housing In-Lieu and Commercial Linkage Fund investments in a 131-unit
Meridian at Corona Crossing development by Danco, and a 42-unit MidPen affordable family
senior/veterans development, and site acquisition for a 50-unit multifamily development. In
December of 2022,the City Council adopted Resolution#2022-182 N.C.S that reduces impact
fees for deed restricted 100% affordable housing developments.
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CR-10 - Racial and Ethnic composition of families assisted — 91.520a
CDBG CDBG-CV TOTAL
White 508 237 745
Black or African American 26 9 17
Asian 8 27 36
American Indian or American Native 54 26 80
Native Hawaiian or Other Pacific Islander 7 1 8
Declined to State 36 10 46
Total 639 311 950
Hispanic 76 80 156
Not Hispanic 604 138 742
Table 2—Table of CDBG assistance to racial and ethnic populations by source of funds
Narrative
The CDBG program is, for the most part, serving low-income households, including minority
racial and ethnic households at rates similar to the proportion of the low-income household in
these categories for the City of Petaluma. However, low-income white households are served at
a higher proportion than their percentage that is indicated in the 2021 U.S. Census QuickFacts.
White households make up 55% of the population living below poverty level according to the
census data but were 83% of the households served by CDBG funds. This difference can be
explained by the demographics of the senior population in Petaluma,which is mostly Caucasian.
The other racial categories were within comparable range for Census data for their categories.
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made Amount Expended
Available During Program
Year
CDBG CDBG $346,156 $346,156
CDBG-CV(carryover) CDBG-CV $155,995 $116,546
HOME HOME $0 $0
HEAP HEAP $0 $0
ESG ESG $0 $0
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Other Program Commercial Linkage,In-
Income Lieu Housing, General, $3,218,480 $3,218,480
Encampment Resolution,
ARPA
Table 3-Resources Made Available
Narrative
In FY 2022-23,the City received$346,156 in CDBG funds. The amount expended during the
Program Year 2022-23 was $346,156 including City grant administration. In FY 2022-23,the
City had $155,995 remaining of CDBG-CV funding carryover from prior year, of which it
expended$116,546. The City neither received nor expended any new HOME, HEAP or ESG
funds in FY2022-2023.
Identify the geographic distribution and location of investments
Target Area Planned Percentage Actual Percentage of Narrative
of Allocation Allocation Description
N/A /A N/A N/A
Table 4—Identify the geographic distribution and location of investments
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Narrative
The funds that are allocated to the City are available city-wide with no priority assigned to
geographic regions. Instead, funds are allocated to organizations that provide low-income
households with housing and supportive services. On an annual basis,the City prioritizes the use
of its CDBG funding for the development of affordable housing (including preservation and
conservation)that serve low-income households and to address services for the low-income
community such as the PPSC Home Delivered Meals Program.
Leveraging
Explain how federal funds leveraged additional resources(private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address
the needs identified in the plan.
Petaluma must use non-CDBG resources to address the City's priorities because the City's
CDBG entitlement is modest. It is vital that those funds are leveraged with other resources to
serve low and moderate-income residents. The City has two other Housing funds, the In-Lieu
Housing Fund and the Commercial Linkage Housing Fund, which receive income from
commercial and residential development projects. The estimated total balance in both of those
Housing Funds is $1,500,000 as of June 30, 2023.Future income with both Housing funds is not
guaranteed as it depends on residential and commercial development impact fees.
Another means of support the City provides is leasing city owned properties to nonprofit
providers for a $1.00 a year to be used for housing and services for the low income and
unsheltered community members ,which addresses the needs identified in the Consolidated Plan to
provide housing and services to the low-income populations, including but not limited to, children,
seniors and special needs population(homeless, disabled, etc.). The City leases four properties to
the Committee on the Shelterless for their supportive housing program and one property to the
Veterans Resource Center for their supportive program for veterans. The value for use (estimated
market rent) of these properties has been estimated at a total of$300,000 per year
(approximately)$5,000 per month per home.) The City also provides use of publicly owned
facilities (211 Novak Drive for the Senior Center, and 1500 Petaluma Boulevard South) for
program operations for our nonprofits to serve low- income members of our community; 211
Novak Drive is a 4500 square foot building and 1500 Petaluma Blvd South is a 10,500 square foot
building. The total estimated rental value for both buildings is approximately$25,000 per month or
$300,000 annually.
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Regarding public services funding via subcontracts with the City's regular annual CDBG
allocation,nonprofit agencies leverage several private and public funding sources in order to
deliver program services. These agencies include Petaluma Peoples' Services Center(PPSC),
Rebuilding Together Petaluma(RBT), and Committee on the Shelterless (COTS.)
In FY 2022-23, the City of Petaluma leveraged one-time funds received from a State of
California Encampment Resolution Grant and Sonoma County ARPA funds to augment
homeless services including operation of the new People's Village non-congregate shelter, and
expansion of street outreach services.
To augment City funds for affordable housing development, in FY2022-23 the City of Petaluma
Submitted a Permanent Local Housing Allocation(PHLA) application to the State of California
Housing and Community Development(HCD)to access entitlement jurisdiction formula grant
funding. The initial 5 Year Estimated Allocation for the City of Petaluma totals $1,106,142. The
eligible use category the City of Petaluma selected for the City's PHLA fund allocation is
category 301(a)(1): "The predevelopment, development, acquisition,rehabilitation and
preservation of multi-family,residential live-work,rental housing that is affordable to extremely
low-; very low-; low-; or moderate-income households, including necessary operating
subsidies."
In November 2021,the City established the City of Petaluma Local Housing Trust Fund(LHTF)
to provide a dedicated source of revenues for a variety of affordable housing activities including
new construction,preservation or rehabilitation of existing housing, land acquisition for
development of affordable housing,pre-development activities and gap financing loans—and to
prepare for opportunities to submit matching grant applications to the State HCD LHTF
Program. In May 2022, the City submitted a matching grant application request for $1,100,000
to the State HCD LHTF Program to support the Studios at Montero 60-unit permanent
supportive housing project under development by Burbank Housing.
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CR-20 -Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing,including
the number and types of families served, the number of extremely low-income, low-
income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 60 60
Number of Non-Homeless households to
be provided affordable housing units 54 54
Number of Special-Needs households to
be provided affordable housing units 0 0
Total 114 114
Table 5—Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance(includes CDBG-CV) 445 1021
Number of households supported through
The Production of New Units(River City) 54 54
Number of households supported through
Rehab of Existing Units(Montero) 60 60
Number of households supported through
Acquisition of Existing Units 0 0
Total 559 1135
Table 6—Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in
meeting these goals.
The number of households supported through Rental Assistance reflects the fact that remaining
one-time CDBG-CV funds for rental assistance carried forward into FY 2022-23 and enabled
the City to provide additional aide as low-income families continued to recover from economic
impacts of the COVID pandemic.
Discuss how these outcomes will impact future annual action plans.
The City has prioritized its CDBG funds for the preservation of affordable housing during the
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upcoming FY 2023-24 program year. The City is hopeful that the additional mechanisms and
resources through State sponsored programs will support the City in meeting future affordable
housing goals.
The FY2022-23 outcomes help inform the City's Three-Year Homeless Strategic Action Plan
which spans 2022-2025 and incorporates goals implemented through its CDBG Consolidated
Action Plan. On June 20,2022,the City Council adopted Petaluma's first Strategic Action Plan
to End Homelessness (Plan), and this Plan provides guidance and priorities for City policies,
programs and investments over a three-year period ending June 30, 2025.
At the highest-level, the Plan calls for building a homeless system of care that will be able to
end long-term, chronic homelessness in Petaluma by the end of 2025 and in the process, create
a crisis response system that ensures homelessness becomes a rare,brief, and one-time
experience in our community. The Plan then describes how this vision can be achieved by
implementing a variety of different strategic focus areas, including:
1. Creating a robust"housing-focused" outreach system that links people experiencing
homelessness with new options through increased numbers of permanent supportive
housing units and creative shelter options for vulnerable sub-populations,
2. Creating and/or securing access to new permanent supportive housing units to provide
sufficient housing and services for people experiencing chronic homelessness,
3. Improving the Petaluma Coordinated Entry access point through which people access
housing and shelter options,
4. Tackling root causes of homelessness to prevent people from losing housing in the first
place, and
5. Increasing the City's internal capacity to respond to homelessness, leverage the
community to accelerate progress, and build alignment with other cities and subregions.
Include the number of extremely low-income,low-income, and moderate-income
persons served by each activity where information on income by family size is required
to determine the eligibility of the activity.
Number of Households Served by CDBG CDBG-CV HOME
CDBG and HOME Funds Actual Actual Actual
Extremely Low-income 0 84 0
Low-income 0 8 0
Moderate-income 0 1 0
Total 0 93 0
Table 7-Number of Households Served
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Narrative Information
A total of 32 low and extremely low-income homeowner households benefited from Rebuilding
Together Petaluma's rehabilitation program; we anticipated a greater number of households
will be served by this program in FY 2023-24. The CDBG-CV-funded rental assistance program
administered by COTS and PPSC served 224 households.
The City is also working with non-profit developers on four affordable rental housing
developments:
• MidPen is currently in construction of a development with 43 units of multi-family
housing (414 Petaluma Boulevard N.)
• MidPen acquired a new site to construct 50 units of affordable housing(Washington
Commons.)
• Burbank Housing is starting construction in FY23-24 on a 50-unit development(River
Place.)
• Danco acquired the site and is working on securing additional subsidy for a 131-unit
affordable housing development(Meridian at Corona Crossing.)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Addressing the emergency shelter and transitional housing needs of homeless persons
The annual Sonoma County Point in Time Census provides a snapshot of how many people are
experiencing homelessness on a given night. According to the 2023 Sonoma County Point-in-Time
Count, the number of individuals experiencing unsheltered homelessness in Petaluma(157)
represented a 27% decrease over 2022 (with 214 unsheltered individuals.) This significant decrease
reflects the results of increased county wide efforts that are focused on By Names List case
management to inform street outreach efforts, shelter policy changes including removing length of
stay restrictions, opening of a new non- congregate shelter in the City, and the opening of a new 60-
unit permanent support housing program.
In the Spring of 2023, through ongoing subregional By-Name-List case conferencing efforts, the
City of Petaluma and its partners identified the 157 unsheltered individuals currently experiencing
long-term, chronic homelessness in the City. Just 42 of these individuals, or 26.8%, are sheltered.
Based on total prioritization scores stemming from Coordinated Entry assessments that have been
completed to-date, we know that approximately 89%of the people on the Petaluma By-Name-List
would likely benefit from permanent supportive housing interventions. Case conferencing during
Petaluma By-Name-List meetings to discuss the"top 20"most vulnerable individuals—those who
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have some of the longest and most complex histories of homelessness in our community—highlight
the intensity of need. Approximately 90%have substance abuse disorders(with 33%being primarily
alcohol-dependent and 66%being primarily methamphetamine-dependent), 55%have serious
mental illness (with 82% of those individuals having co-occurring mental illness and substance use
disorders), 25%have disabling physical health conditions, and 20%have traumatic brain injuries.
To address these significant needs for increased mental health services integrated with street
outreach, the City applied for Sonoma County Measure O grant funds through the Continuum of
Care in early 2023. A recently awarded grant of$350,000 from the Measure O grant process will
fund newly expanded and integrated mental health and expanded street outreach services in
FY2023-24.
The By Names List group has also identified growing numbers of transitional aged youth(TAY)and
families awaiting shelter and services. In June 2023, 12 TAY had sought services through the City's
emergency shelter programs, and 12 families were on the waiting list for emergency shelter. These
critical needs will be discussed and problem-solved through the City's newly implemented quarterly
homeless service provider meetings which provide an ongoing forum to identify and address
emerging challenges in our community's system of services.
In FY 2022-23 the City used its local housing funds and state encampment grant funds for
homeless services to support contracts with Committee on the Shelterless (COTS) in the amount
of$867,025 and the Downtown Streets Teams (DST) in the amount of$481,455. The City
CDBG annual funding allocation historically has not been used for homeless services,but in
addition to the previously mentioned program funding, the City owns four properties that are
leased to Committee on the Shelterless and used to provide housing opportunities for previously
homeless clients. The City of Petaluma also provided property where the Committee on the
Shelterless operates its Family Homeless Shelter which can serve up to 12 homeless families a
night.
The City and County partnered to open a new non-congregate shelter program—Peoples Village
—in May 2022. Located adjacent to COTS' 80-bed Mary Isaak Center congregate shelter,
People's Village provides 25 private,individual interim housing units created in the"tiny home"
model. People's Village residents access Mary Isaak Center showers, laundry, and community
meals, and receive intensive case management to support their move to permanent housing. In
FY2022-23, the City invested $417,022 for operation of People's Village by COTS. Over the
program year, People's Village provided non-congregate shelter for 54 individuals. Since the
program opened in May 2022,27%of exits have been permanent supportive housing placement.
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Helping low-income individuals and families avoid becoming homeless, especially
extremely low-income individuals and families and those who are: likely to become
homeless after being discharged from public institutions and systems of care (such as
health care facilities, mental health facilities, foster care and other youth facilities, and
corrections programs and institutions); and,receiving assistance from public or private
agencies for housing, health, social services, employment, education, or youth needs
The CoUs discharge planning efforts are outlined in greater detail in the Consolidated Plan and
include ongoing coordination with various Sonoma County departments, such as Division of
Family, Youth, and Children Services, Behavioral Health, and Sonoma County Probation, and
the grassroots Health Care for the Homeless Collaborative staffed by the Sonoma County Task
Force for the Homeless. The City's primary focus on helping prevent homelessness has come in
the form of its continued emphasis on targeted significant portions of its available program
funding to rental assistance, which primarily benefits low-income individuals and families.
In FY2021-22,the City began developing a pilot guaranteed income program which was funded
by City ARPA funds in FY2022-23. One purpose of the pilot is to determine the degree to
which guaranteed income will help low-income households avoid becoming homeless. Monthly
payments of$500 to 54 beneficiary households in the program began distribution in early 2023.
A report of program outcomes will be incorporated into the City's FY2023-24 CAPER.
Helping homeless persons (especially chronically homeless individuals and families,
families with children,veterans and their families, and unaccompanied youth) make the
transition to permanent housing and independent living,including shortening the period
of time that individuals and families experience homelessness, facilitating access for
homeless individuals and families to affordable housing units, and preventing individuals
and families who were recently homeless from becoming homeless again
One of the greatest barriers to preventing and ending homelessness in Petaluma and across
Sonoma County is the shortage of affordable housing. Petaluma,being a small jurisdiction, is
committed to preserving and rehabilitating the affordable housing we do have and working with
both non-profit and for-profit developers in the construction of affordable units when the
opportunity arises. The most recent example of such a partnership is the City's collaborating
with Burbank Housing in a Homekey project awarded in late 2021 to develop the Studios at
Montero, a 60-unit permanent supportive housing project which opened in May 2022. In this
context, in FY 2022-23, the City's response to homelessness included the following short-term,
interim, and long-term solutions:
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• Short-Term:
o Downtown Streets Team (DST)—outreach focused on general resource connection,
streets and encampment clean-ups, employment-based training programs
o COTS meals, street outreach and encampment clean-ups.
o Interim Solutions COTS—housing-focused shelter with individual case
management support and housing placement program. Expansion of interim
shelter to include non- congregate option.
o DST—housing-focused outreach, employment program, collaboration with court
referral,jail re-entry, and health care partners.
o SAFE Program-mental health first response for crises involving mental illness,
homelessness, and addiction.
o Guaranteed Basic Income Pilot—two-year pilot program to determine impact of
providing guaranteed basic income to prevent homelessness and increase stability
o Fair Housing—landlord training and tenant consultation to support retention of
tenants in affordable housing units
• Long-term Solutions
o COTS—permanent supportive housing with services, COVID rapid rehousing.
o Petaluma People Services Center—rapid rehousing.
o Nations Finest—Veterans housing support services.
To further support achieving the goal of housing for all Petaluma residents, as Year 1 goal of its
recently approved 2022-2025 Homeless Strategic Action Plan, the City published a Request for
Proposals in late 2022 to solicit applications for an expanded, case-management approach to
street outreach, and a formal landlord recruitment program. The successful RFP process resulted
in selection of a new organization joining the City's homeless services provider collaborative—
Home First—to operate both the new Street Outreach and Landlord Recruitment Programs via
contracts beginning in FY 2023-24.
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CR-30 - Public Housing 91.220(h); 91.3200)
Actions taken to address the needs of public housing.
The City does not own or operate public housing units. There are approximately 420
Section 8 vouchers that have been issued through the Sonoma County Housing Authority
for persons living in Petaluma.
60 project-based vouchers were made available for the new Studios at Montero affordable
housing/permanent supportive housing development. New affordable housing
developments in the current pipeline are also integrating project-based vouchers for
permanent supportive housing that provide economic support to ensure long-term housing
stability for residents.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership When there are homeownership
opportunities, notifications are placed in the local newspaper reaching out to all First Time
Homebuyers and distributed via email to interested homeowners. The City is in the process
of reviewing all program materials to ensure the highest levels of accessibility to increase
alignment with City Diversity, Equity and Inclusion policies.
Actions taken to provide assistance to troubled PHAs.
Not Applicable
CR-35 - Other Actions 91.2200)-(k); 91.320(i)-O)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land,zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting
the return on residential investment. 91.220 0); 91.320 (i)
Petaluma ensures compliance with the Federal Fair Housing Act and Section 504 of the
Rehabilitation Act of 1973 for all new housing construction projects. This includes that, at a
minimum, five percent of the total dwelling units shall be made accessible for persons with
mobility impairments. Potential constraints to housing development in Petaluma may include
infrastructure,residential development impact fees, land use,growth management, and zoning
ordinance provisions. A detailed analysis of these potential barriers is provided in the City o
Petaluma 2023-2023 Housing Element.
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Some of Petaluma's recent strategies for removing the barriers to affordable housing have included:
• The City of Petaluma reviews their development impact fees on an annual basis and
reduced or combined several fees as possible—including impact fee waiver for
100% affordable developments (approved by Resolution in November 2022.)
• The City established a Local Housing Trust Fund in 2022 to expand financial resources
available to affordable housing developers.
• The City of Petaluma adopted an inclusionary housing ordinance in September of 2018 to
require all residential developments with 5 or more units to build on-site affordable units
in the development.
Actions taken to encourage public residents to become more involved in management and
participate in homeownership.
When there are homeownership opportunities, notifications are placed in the local newspaper
reaching out to all First Time Homebuyers and distributed via email to interested homeowners.
The City is in the process of reviewing all program materials to ensure the highest levels of
accessibility to increase alignment with City Diversity, Equity and Inclusion policies.
Actions taken to provide assistance to troubled PHAs.
Not Applicable
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CR-35 - Other Actions 91.2200)-(k); 91.320(i)-U)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 0); 91.320 (i)
Petaluma ensures compliance with the Federal Fair Housing Act and Section 504 of the
Rehabilitation Act of 1973 for all new housing construction projects. This includes that, at a
minimum, five percent of the total dwelling units shall be made accessible for persons with
mobility impairments. Potential constraints to housing development in Petaluma may include
infrastructure,residential development impact fees, land use,growth management,and zoning
ordinance provisions. A detailed analysis of these potential barriers is provided in the City o
Petaluma 2023-2023 Housing Element.
Some of Petaluma's recent strategies for removing the barriers to affordable housing have included:
• The City of Petaluma reviews their development impact fees on an annual basis and
reduced or combined several fees as possible—including impact fee waiver for
100% affordable developments (approved by Resolution in November 2022.)
• The City established a Local Housing Trust Fund in 2022 to expand financial resources
available to affordable housing developers.
• The City of Petaluma adopted an inclusionary housing ordinance in September of 2018 to
require all residential developments with 5 or more units to build on-site affordable units
in the development.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.3200)
One of the primary obstacles to meeting underserved needs of residents is the availability
of funding. Changes to tax credit scoring and limited amount of state housing funds has
proven to be an obstacle in the City's ability to implement its goals.
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In FY2022-23, the City team sought additional funding by preparing and presenting to Council
for consideration the following program applications to allow the City to leverage its limited
funding and providing more housing opportunities for extremely,very low and special needs
households. The following list of programs are all State of California Housing and Community
Development Programs; Local Housing Trust Fund; Pro-Housing Designation Program;
Affordable Housing and Sustainable Communities Program and the Permanent Local Housing
Allocation Formula Programs.
In addition, the City has submitted its Prohousing Designation application to the State of
California Housing and Community Development to enable Petaluma-based housing projects to
receive additional points in state competitive funding processes for affordable housing
development. City staff responded to initial review comments at the end of FY2022-23;
designation is anticipated in FY2023-24.
Actions taken to reduce lead-based paint hazards.91.220(k); 91.3200)
The County of Sonoma has implemented the Childhood Lead Poisoning Prevention program
(CLPP), funded through the State Department of Health Services, which employs a team of
health professionals, who provide services to parents, healthcare providers, and the general
public. The team is comprised of Registered Environmental Specialists, Public Health Nurses,
and Health Educators. The CLPP program provides services in two major ways— 1) case
management and source identification for lead poisoned children and 2)outreach and education
to the community and targeted groups.
The City works closely with our non-profit agency, Rebuilding Together Petaluma, who is
instrumental in the rehabilitation of the majority of the City's housing units with CDBG funds.
LBP hazard notices are distributed to the owners of the rehabilitated properties warning them of
the hazards of LBP. All units rehabilitated with CDBG funds are owned by disabled and or
low-income households.
Actions taken to reduce the number of poverty-level families.91.220(k); 91.3200)
The City hopes to reduce the number of poverty-level individuals by targeting, CDBG and
local funds to projects that will provide affordable housing units and related services to foster
self- sufficiency. The city does not have the resources or the capacity to increase income of
poverty level persons, although the City does act to reduce housing costs for these individuals
with other city funds through a rental assistance program and through services that reduce
household costs.
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In 2022-23 the City used$155,955 of CDBG-CV 1 funds for rental assistance and provided
$25,00 of Housing In-Lieu funding to augment the CDBG-CV-funded rental assistance
programs.
Actions taken to develop institutional structure. 91.220(k); 91.3200)
The City of Petaluma's Housing Division will administer all of the activities specifically
identified in the Consolidated Plan. The city works closely with other housing-related
organizations and service providers in the City to ensure that the housing needs of City residents
are addressed to the best ability of the network of such providers given available resources.
The working relationships between the Housing Division and other City departments are strong
and facilitative. City Planning and Housing staff meet regularly to discuss improving
communications, sharing of housing development information and providing feedback for
development plans and opportunities for affordable housing development funding.
In addition to its active participation in the Sonoma County Continuum of care, the City has
invested in local and regional collaboration to coordinate service delivery, leverage limited
resources and pursue new funding. The primary mechanism for this collaboration has been the
establishment of a City-based By Names List review process, which is aligned with the County
of Sonoma subregional outreach collaboration. Recognizing that homelessness is a community-
wide challenge beyond the capacity of the City alone to solve, the City convenes a group of
contracted homeless service providers to coordinate services and planning. The By Names List
group meets weekly and currently includes COTS, PPSC,DST,the Petaluma Police Department,
City Manager's office, and staff from City Park and Recreation and Housing. The By Names List
group brings providers together to address the individual needs of those served with a targeted
approach that involves review of each individual's experience and working collaboratively on
strategies needed to support their exit from homelessness. During FY2022-23, the City
developed an intensive case-management-based street outreach strategy that is being
implemented through new service contracts in FY2023-24. The City anticipates this new
approach will result in an increase in housing placements for unsheltered individuals.
The City also actively sought new funding to expand staffing capacity for the Housing and
Homeless Services programs within the City.New funds were awarded through Sonoma County
Continuum of Care to the City in part to fund a new full-time position dedicated to homeless
services program administration city-wide.
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Actions taken to enhance coordination between public and private housing andsocial
service agencies.91.220(k); 91.3200)
The City has on-going interaction with many public and private entities to further the objectives
set form in the Consolidated Plan and Annual Action Plan. The City relies on private non-profit
organizations as well as for-profit developers to build and acquire, develop, and rehabilitate
affordable units. In November 2021, the City established the City of Petaluma Local Housing
Trust Fund(LHTF)with proceeds of the fund to be used to address the need for decent, safe,
and affordable housing within the city. In FY2022-23, the City was awarded State of California
Department of Housing and Community Development(HCD) LHTF Matching Fund program
funds totaling $1,100,000. These matching funds can support the development of new
permanent supportive housing for chronically homeless individuals.
Identify actions taken to overcome the effects of any impediments identified in
the jurisdiction's analysis of impediments to fair housing choice. 91.520(a)
In 2022, the City completed its work with the staffs of the County of Sonoma and City of Santa
Rosa(the three-entitlement jurisdictions in the county) to jointly draft a new The Sonoma
County Analysis of Impediments to Fair Housing Choice (AI)report. The City uses its local
Housing In- Lieu and Commercial In Lieu funds to support programs that improve the supply
and the conditions of affordable housing for lower income persons.
In addition,the City annually allocates Housing funds toward a county-wide Fair Housing
program. Petaluma People Services Center was the Fair Housing service provider for Petaluma
in FY2022-23 The PPSC Fair Housing program is designed to counter violations under state
landlord-tenant law in addition to discriminatory practices under both state and federal fair
housing statutes. PPSC reported contact with 2,165 people during FY2022-23 through the Fair
Housing program. PPSC provided housing counseling and landlord-tenant mediation and
provided 65 landlord trainings to the local housing industry in FY2022-23 —a 44% increase
over the prior year.
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CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in
furtherance of the plan and used to ensure long-term compliance with requirements of
the programs involved, including minority business outreach and the comprehensive
planning requirements.
The Housing and Block Grant Division regularly monitors CDBG funded activities to ensure
that all projects and programs are administered in compliance with applicable regulations and
to ensure that those accomplishments are addressing the priorities established in the
Consolidated Plan. Staff works closely with service partners year-round and achieves formal
monitoring through review of quarterly and annual reporting submitted by contracted providers.
Subrecipients: Most of the funding will be allocated to nonprofit subrecipients. The
subrecipient will enter into an agreement with the City detailing program requirements,
applicable statutes and regulations, and references to the provision of OMB circulars
containing federal cost principles, audit and uniform administrative requirements.
Technical Assistance: The City conducts a mandatory orientation session in which all
subrecipients receive updated information pertaining to their funded activities and throughout
the year, city staff provides additional technical assistance through one-on-one contacts with
the subrecipient agencies throughout the program year. Staff conducts a desktop review of the
financials and program records of each subrecipient annually. Housing staff communicates on a
regular basis with the nonprofits utilizing CDBG funds.
Reporting: Subrecipients of CDBG funds are required to submit quarterly reports via the City
Data Services web portal to the City. Each of the quarterly reports must provide information
regarding the subrecipient's activities, beneficiaries, and accomplishments. This information is
entered into HUD's Integrated Disbursement and Information System (IDIS). The staff will
then review and monitor the reports for compliance with all applicable federal and local
regulations, goals and objectives. On-site monitoring visits are done as needed.
Performance Measurement System: Utilizing HUD's system of measuring goals and
objectives, the staff is measuring milestones of success for meeting the needs of the
community's low and moderate income and minority residents.
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Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
To ensure that all citizens,public agencies, and other interested parties can review and
comment on performance reports on housing and community development activities and the use
of CDBG funds public notices are placed in the local newspaper, notices are posted in the City
e-newsletter, published on the City Housing Program webpage, and are available via request to
the City Housing Program Manager, Karen Shimizu @cityofpetaluma.org and
A draft of the Consolidated Annual Performance and Evaluation Report (CAPER)was made
available for public review for 30 days prior to the City Council meeting scheduled for
September 18, 2023. At the public hearing the CAPER will be presented, and public comments
will be incorporated as part of the public record. The meeting is offered in person or via zoom.
Meeting details are posted on the City website. All public and interested parties are provided
access to the Council meetings during the coronavirus pandemic and are provided opportunities
to speak via the internet virtual meetings.
The City has made provisions to provide bilingual translators and signing or captioning services
for the hearing impaired upon request. Normally the sites utilized for all public meetings/
hearings are ADA compliant and within proximity to public transportation. The City's website
is also available in Spanish.
The City's public comment period for the draft 2022-23 CAPER ran from August 19, 2023
through September 18, 2023. The Public Hearing Notices were printed in English and Spanish
in the local newspaper serving the City of Petaluma.
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and
indications of how the jurisdiction would change its programs as a result of its experiences.
There were no changes in Petaluma's program objectives during FY 2022-23.
Does Jurisdiction have open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments outcomes during the last year.
N/A.
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