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Home My WebLink AboutRESOLUTION 2024-010 N.C.S. 02/05/2024 DocuSign Envelope ID: FA3D55BE-68A1-4C8C-9A6D-28850159304A Resolution No. 2024-010 N.C.S. of the City of Petaluma, California RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA APPROVING THE PURCHASE OF A 2023 FORD F350 "AMBULANCE PREP" CHASSIS AND THE REFURBISH AND REMOUNT OF A CURRENT 2012 PETALUMA AMBULANCE MODULE AND ACCESSORY EQUIPMENT FOR AN AMOUNT NOT TO EXCEED $300,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE PURCHASE WHEREAS, the Fire Department's three ALS Fire-Rescue Ambulances are staffed with cross-trained personnel who in addition to providing ambulance care and transport services, make up one-third of the Department's daily Ere and rescue response staffing, and the ambulances are equipped with firefighter's personal protective equipment (PPE), self-contained breathing apparatus (SCBA), as well as rescue and firefighting extinguishers and tools; and WHEREAS, the Department will receive delivery of a new front-line ambulance in Spring 2024, allowing staff to move the oldest current front-line ambulance into reserve status and increase the inventory of reserve ambulances from two to three; and WHEREAS, having a third reserve ambulance will allow the Department to save time and money on future ambulance replacements via a "remount" of the oldest reserve ambulance, in which the ambulance box is refurbished and placed on a new truck chassis; and WHEREAS,to meet the current need,the Department recommends remounting its current Medic 996 reserve ambulance with Braun Northwest, Inc. and then placing it into service as a front-line ambulance; and WHEREAS, this purchase is exempt from formal, competitive bidding under Chapter 4.04 of the Petaluma Municipal Code, as it both meets the criteria for a sole source purchase and is being made under a cooperative purchasing program; and WHEREAS,this purchase of the replacement ambulance qualifies as a"sole-source purchase"as the vehicle, pursuant to Petaluma Municipal Code Section 4.40.050, can only be purchased from one vendor; and WHEREAS,this purchase is also exempt from the purchasing requirements under Petaluma Municipal Code Chapter 4.04, as this purchase is through a cooperative purchasing program, with the Houston-Galveston Area Council (HGAC) Contract AM 10-23, a cooperative purchasing program, and is exempt pursuant to Petaluma Municipal Code Section 4.40.100; and WHEREAS, the cost for this remounted Braun Northwest ambulance is $248,030.58 and includes the base ambulance remount/refurbish cost plus tax, delivery, and some of the essential equipment; and WHEREAS, additional items needed to completely outfit an ambulance, including firefighting/rescue gear, is estimated to be an additional $50,000; and Resolution No. 2024-010 N.C.S. Page 1 DocuSign Envelope ID: FA3D55BE-68A1-4C8C-9A6D-28850159304A WHEREAS, the purchase of a replacement ambulance vehicle is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 16061(b)(3), the common sense exemption, as the purchasing of a replacement ambulance with stricter fuel and environmental standards, with no or negligible expansion in the use,will not have a significant effect on the environment. NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Petaluma as follows: 1. The above recitals are hereby declared to be true and correct and are incorporated into this resolution as findings of the City Council. 2. Finds that the purchase of a replacement ambulance vehicle is exempt from the California Environmental Quality Act(CEQA)pursuant to CEQA Guidelines Section 16061(b)(3), the common sense exemption, as the purchasing of a replacement ambulance with stricter fuel and environmental standards, with no or negligible expansion in the use, will not have a significant effect on the environment. 3. Finds that the purchase of a 2023 Ford F350 "Ambulance Prep" chassis and the refurbish and remount of a current 2012 Petaluma ambulance module from Braun Northwest Inc., Chehalis, WA, complies with the City's bidding requirements as the vehicle can only be purchased from a single vendor and is purchased under a cooperative purchasing program. 4. Authorizes the City Manager to execute all documents necessary to purchase one 2023 Ford F350 "Ambulance Prep" chassis and the refurbish and remount of a current 2012 Petaluma ambulance module from Braun Northwest Inc., Chehalis, WA, and all associated equipment, in the amount not to exceed $300,000. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on the 5ch day of February DocuSigned[9Pn: 2024,by the following vote: l �Q, L5EF8`5'AE9�¢_F_3Tff6)rney AYES: McDonnell,Barnacle,Cader Thompson,Healy,Nan,Pocekay l �y E1T[ NOES: None ABSENT: Shribbs ABSTAIN: None DocuSigned by: DocuSigned by: ATTEST: E�F City erIV2 Mayor Resolution No. 2024-010 N.C.S. Page 2 DocuSign Envelope ID: FA3D55BE-68A1-4C8C-9A6D-28850159304A EXHIBIT A PROPOSAL a�s.w w m a w m w me w m rsr-iv�#v ; I v v w incm 150 North Star Drive/PO Box 1204/Chehalis, WA 98532 1360.748 0195 /800.245.6303 /tax 3150.74$,0?5!, IIGAC REMOUNT PROPOSAL. Jannar% 17,2024 City of Petaluma Attn:Kevin Weaver I"East D Street Petaluma,California 94952 Kweav er-n cimctaluma.ca.us RE:Remount Refurbish One 11)2012 North Star Vchicle i11388-1 module Braun Northwest is pleased to offer the following proposal which is based upon HGAC contract AMIO-23: Remount/Refurbish One(1)2012 North Star Vehicle#1388-1 module onto a Stock 2023 Ford F-350, 4x4 Ambulance Prep diesel chassis per enclosed specification dated 11/21/2023 with the following option: • Repaint Stock 2023 Ford F-350 4x4 diesel chassis Flame Red,including under hood and door jambs,to match module Base price HGAC CE02..................................................................»$129,926.00 Published/Customized options taken.....................................................5 97.538.00 HGACBuy Discount.............................................................Deduct<$ 1-400.00> Subtotal for one(1)unit..................................................................—S 225,964.00 Sales tax based on 9.5%....................................................................S 21,466 58 HGACFee....................................................................................S 600.00 TotalF.O.B.Petaluma.CA............................................................ F.O.B.: Petaluma,California Deliver}: Remount,refurbi%h to he completed within nineq (90)dais after receipt of new chassis and existing vehicle.Start of process to be scheduled based upon new chassis deliver), asenc%'s operational schedule and Braun NW manufacturing plan. Terms: Ninevs percent(90°,.l pa�mcnt due upon receipt of%chicle.Balance due in thirty(30) days. It is understood that the used chassis is not road legal due to the Irmnvfer of such hems as lights and mud flaps to act%chassis. 1 ransportation of used chassis remains the responhiblllt)of ailency unless chassis Is traded-in. Any parts or pieces not transferred to the new chassis or reused,unless speciflcally noted,shill[he included in irnde- in%mine of chassis to reduce overall cost of this project. •Vchicle must be in drivable condition,capable of completing the trip to Chehalls,14'A. If veldcle becomes disabled,Customer is responsible for any additional charges related to getting the vehicle to the Dragon Northwest,Inc.Chehalis,WA facility. 4aw EMERGENCY VEHICLES vwvw.beaunnsv.unm Resolution No. 2024-010 N.C.S. Page 3 DocuSign Envelope ID: FA3D55BE-68A1-4C8C-9A6D-28850159304A "A'ote: The abo►r pricing includes round-drip navel ekorges,for two(2)people flying from Son Francisco. C:I to Portlant4 OR for the final Inspection. '"'rote:Chassis is being offered as a stock chassis and available on a first come first served basis and is being offered to other agencies. If unavailable a(202412025)chassis wUl be offered with price adjustment. (Note: This bid is contingent on use of customer's Government Ford Fleet Identification Number.) Failure to secure a FIN will increase the price by the amount ofthe GPC chassis discount. Braun A'onhwest,Inc_ is a Califoraio dealer(t(16055)with insurunce information available upon request Respectfully Submitted by: We agree to accept the above proposal: Bralitl.Northwest,Inc. City of Petaluma AM - UW ill ,V.P.of Sales Signature Date Date: ^fir Printed Name Title Ill cc BC Enclosures: Specifications. Resolution No. 2024-010 N.C.S. Page 4