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Home My WebLink AboutResolution 92-003 N.C.S. 01/21/1992., JAN 211991 3 ``'' FZeSOltttl®I1 N®. 92-03 N.C.S. of the City of Petaluma, California 1 AUTHORIZE DESTRUCTION OF OBSOLETE 2 PERSONNEL AND CITY CLERK DEI'AIZTMENT DOCUMENTS 3 MELD BEYOND STATUTORY RETENTION TIME 4 WHEREAS, the record series listed on the attached Records Destruction 5 Notices have been carried in the Records Center beyond the Statutory retention 6 period; and, 7 WHEREAS, Government Code Section 34090 authorizes destruction of s obsolete records; and, 9 WHEREAS, the City of Petaluma wishes to remove the obsolete records io from the Records Center and destroy the documents by recycling the paper. 11 NOW, THEREFORE, BE IT RESOLVED the City Clerk is authorized to 12 destroy the records listed on the attached Records Destruction Notice. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE:. I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a (Regular) ($~~i3~~~~(~~IBfi~t) meeting rf ~ `'`form r-clstry3 on the .~~~t ............... day of ..........J.ani.pax:y.................-....-.-.....--, 19.2-., by the ~~ following vote: .... ~ ,~ ~;/r.-....--.,.` .-_.-.._ City/Attorney AYES: Read, Davis, Cavanagh, Nelson, Vice Mayor Woolsey, Mayor Hilligoss NOES: N~ ABSENT: ATTEST: CA 10-85 Gbuncil File .................................... Res. No_,...9 2-0.3.......... N.C.S. "•Y~•---------... =i. RECORDS DESTRUCTION fJOTICE j °~i Page;; ~rl R5A 5 of / '~J ~~. -- Date Department Records~!o~~~nato~r C'urrena retent"ion schedules show that the records listed are now ready for destruction. Lrrstructions:- 1. Review this listing 2. Obtain .department head' signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days ~~ Thank you for cooperating. ~ ~~~ City Records Coordinator MUFFS No. Record Title ~,)l Years ..Location Box Retenti~ P l,J ash a.~kY` 5~:m.,o lo.:,r ~ ~ H E,t ~2 a~ c.~ S~ ...a.i ~L331 ~ d / ~.J as +u+,v ,; ~b 3 ` ~ ~. S a,....~,o..r,,, Mo:~.v.. ~ 1....v~..-,r~q , 1 a ~i~ k(a ~l0 3 ~(oo~'~ - °~'~1 1~ aN.. ~i..ea! ~~ C3~-S !71 ~1 ~ ar0.br ~ CA~O~ ~S 4 .1 "t~C3 a ~0 t. f-.. a~/~ p7 V Lw aO'1^A.S lC.4S •~b"r o..r ' ~a.s ~b3 .. 60q J ~~ ~a 1 ' ~ CA~Y`Ay,X~' J' ~f O r a ~ ` t . 5"~r+v~. t~r:a.~-.~.- ~*Ma--l ~f oql a~w~. ~q ~'S~j ,. ` ` ,~ l.Jo..~-r tlf\ck.,ti.. ~t.cxeA~na~...~ ~q ~ ' • ~ ~ ' ` h1-e.ll.e_.r S~ C~ar-c,o~ (Yla,c~i Son manor lCt ~ ~~ << cJ a~ (YI c~..-;w ~1°`~ Pro ~r a..w~, ~q g 3 ~ ~ ~ , . . l.alaw+ Ile" ~ 5-'~-til~ ~~~ ~ 9 Fs~ ~ ~. , ~ t Signatures Authorizing Destruction Depart cad Cit '` City At rney Destroyed by ~~~4 ~ I ~.~ /~a Date%-~:, ~- `_ Date /--~ - ~'~ Date ,~ - :~ .~ ,~~ Date RECORDS DESTRUCTION fJOTICE page one of two RSA 5 Date Department Records- Coordinator Jan:: 6, `1992. PERSONNEL CeeeTia Weir ,Current retention schedule show that the records,1isted are now ready for destruction. • ;Instructions: 1. Review this listi:n;g 2. Ob'ta•in department 'head's signature 3. Destroy whi'te.copies of Records. Transfer ~!otices 4. Return this notice within 5 working days `T;han'k you for cooperating. 'City 'Reco.rds Coordinator MUFFS No. Record Title Years Location Box Retent9o: P POLICE OFFICER EXAM 1984 3 YEARS POLICE OFFICER (applied-did not take exam) T984 POLICE OFFICER EXAMINATION 3/84 5/84 POLICE OFFICER INTERVIEWS 5/85 POLICE OFFICER. APPLICATIONS 1',984 POLICE OFFICER INTERVIEWS 9/85 ,POLICE WRITTEN EXAM li/$5 POLICE ORAL EXAMS. 12/85 .POLICE OFFICER APPLICATIONS (those who did'. .not respond) 11/'85 .POLICE OFFICERS 8/$6 'POLICE 1986 POLICE OFFICERS 6/.87 POLICE OFFICER ORALS 4/'87 FOLI(CE WRIT.T-EN 6:/8.7 .POLICE OFFICER LISTS 1.9$4 1'985 1986 1-9 8 8 Signatur es Authorizing Destru'cti~o . Department Head e ~ City ' City Attorney ed by Destroy ` Date ~/Gl~~ ~~'.~ Da to Date ~- .~' .~ ~ j. ~ ` Date RECORDS DESTRUCTION tJOTICE Page two of two RS'A 5 Date Department _ Records Coordinator Jan. 6, 19.9'2 PERSONNEL Cecelia Weir Current retention schedules show that,the records Tilted are now ready for. destruction. Instructions: 1. Revi~ew•this li ting 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working ` ~ ~ 5 Thank you for cooperating. / ~~ d City Records Coordinator MUFFS No. Record Title Years Location Box Retenti~~ P COMMUNICATION DISPATCHER (did not 3 YEARS pass interview) 1987 DISPATCHER - not.inter-viewed 198,7 DISPATCHERS (applied but not inter- viewed.) 1`9 8`7 DISPATCHER/CANDIDATES' (who did not respond to interview) 9,/8:7 DISPATCHERS 1986 COMMUNICATION DISPATCHER (applied but were not interviewed) 1986 COMMUNICATIONS DISPATCHER(did not pass interview process) 1986 DISPATCHER EMPLOYMENT LLST 9/S.5 COMMUNICATION DISPATCHER-CLERIC 1985 COMMUNICATION DISBAT,CHER-CLERK~(ds qualified from further considera tion 1985 COMMUNICATIONS DISPATCHER 10/8 CSO 1/86 PARKING' ENFORCEMENT 0~'FICER .1984 POLICE AIDE GRANT 1975 POLICE RESERVE OFFICERS 9/85 RESERVE OFFICER CANDIDATES (inter- . viewed/failed) 3/'.86 VACATIONS 1983 VACATIONS 1984 VACATIONS T985 'VACATIONS 1986 VACATIONS 1987 VACATIONS 1988 Signatures Authorizing Destructi6~ji ' Department Head City ~ Cit Attorney Destroyed by y ~ , f Da e ~/G/f~" Date ~~ ~ ~ Date ,~ ~ ~ - ~~-~- Date RECORDS DESTRUCTION 'PJOTIC`E Page oNE of Two RSA 5 Date DePa;rtment Records Coordinator JANUARY 1992 .PERSONNEL CE WEIR Current retention schedules show that the records listed are now ready .for destruction. Instructions: 1. Review this listing 2. Obtain depar"tment head's si:gnaaure 3. Destroy white copies of Records Transfer Notices 4. Return this notice within '5 working days Thank you for cooperati`ng.. City Records Coordinator MUFFS No. Record Title -PRE-HIRE MATERL4LS Years Location Box Re tentio APPLICATIONS _ORAL TESTING EMP.L Y P EMPLOYMENT LISTS' 3 YEARS ACCOUNT-CLERK 2-87 ACCOUNT'CLERK - SENIOR 6-79 ADMINISTRATIVE SECRETARY.. 11-86 ANIMAL CONTROL OFFICER `8-8'S ASSISTANT ANIMAL CONTROL OFFICER 9-11-85 ASSISTANT PLANNER 4-21.-87 ASSISTANT PLANNER 12-84 BUILDING INSPECTOR 5-88 BUILDING INSPECTOR 6-87 BUILDING INSPECTOR 8-86 BUILDING INSPECTOR 4-86 CIVIL ENGINEER ASSOCIATE 4-8] CIVIL ENGINEER ASSOCIATE 3-87 CIVIL ENGINEER ASSOCIATE 5-:79 COMMUNICATIONS DISPATCHER-CLERK 6-86 COMMUNITY .SERVICE 'OFFICER 2-86 CU S TOD I6N 4-8;7 EQUIPMENT MECHANIC HELPER, 4-85 KENNEL ATTENDANT 3-84 MAINTENANCE WORKER 2-86 .PARK MAINTENANCE WORKER 12-86 PARK .MAINTENANCE LEADER _ 4-86 PARK MAINTENANCE WORKER 3-84 , PARKING :ENFORCEMENT OFFICER _ _. ~. . 5-84 PRINCIPAL PLANNER 10-84 PROPERTY 'TECHNICIAN 2-84 PUBLIC .WORKS"LEADER 5-84 PUBLIC WORKS LEADER' -79 ° RECREATION PROGRAM COORDINATOR ~ -84 SECRETARY ~ -85 SENIOR MAINTENANCE WORKER 7-86 SENIOR MAINTENANCE WORKER -84 SEWER"MAINTENANCE LEADER -86 Signatures.Autho,rzi`ng Destruction Department Head City Gler ` ~~ rne~ Destroyed by -~ Da _ e /o~f~Z Date. /r/Q --~1 Zi Date /~- i 3 ~ ~ ~ Date - Page TWO of TWO RSA 5 RECORDS DESTRUCTPON fJOTICE 'Date Department Records Coordinator JANUARY 1992 PERSONNEL CE WEIR Current retention schedules sfiow that the records listed are .now ready for destruction. Instructions: 1. Review this listing 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you for cooperating. City Record's Coordinator MUFFS No. Record Title = FRE-xIRE riATERiALS Years Location. Box Retentio APPLICATIONS ORAL TESTING EMPLOY D - EMPLOYMENT LISTS 3 YEARS WATER LEADER 9-8',6 WATER LEADER 9=8-S WATER .METER' READER 7-86 WATER 'METER -READER-SERVICE..WORKER 7-86 WATERMETER READER-SERVICE 'WORKER 7-83 WATER METER READER-SERVICE WORKER 4-78 WATER PLANT. OPERATOR 4=8:6 WATER PLANT OPERATOR 5-84 WATER PLANT OPERATOR -83 WATER SYSTEM SERVICE WORKER-PLANT OPERATOR 6-86 APPLICAT°IONS/INTERVIEW MATERIALS 3 YEARS ASSISTANT PLANNER 12-84 COMMUNICATIONS DISPATCHER-CLERK 11=8'7 ENGINEERING TECHNICIAN 10-84 FIREF~IGI-ITER E%AMINATION: -°86 Signatur es Authorizing Destruction De artmen Head City C1` City ey Destroyed by -- -- L_ Date , /p yL /. Date /-=/D''~!z- Date ~-i3 -'~ L Date '' f RECORDS DESTRUCTION fJOTICE Page of RSA, 5 ' 'Date Department ~ Records Coordinator JANUARY 1992 PERSONNEL ~ CECELIA WEIR Current retention sc'ledules show that- the records listed are now ready for destruction. Instructions: 1. Review this listing 2. Obtain dep"artment head's signature 3. De troy~whi!te copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you for cooperating. City Records Coordina'tar MUFFS No. Record Title - PRE=HIRE MATERIALS Years Location Box Retentio __ PP . EXPIRED APPLICATIONS 1987 3 YEARS ASSISTANT PLANNER -MARCH. 1.987 BUILDING INSPECTOR =MAY 198'7 CIVIL ENGINEER ASSOCIATE -APRIL 1987 CUSTODIAN -APRIL 19`87 'ENGINEERING TECHNICIAN'- SEPTEMBER 1987 __ FINANCE'OFFICER -MARCH 198.7 INTERMEDIATE TYPIST CLERK -JANUARY 198:7 'FIRE CHIEF INTERVIEWS - JUNE: 1987 SECRETARY, -NOVEMBER 198;6.° SECRETARY -JANUARY '1987 WATER SYSTEM'TECHNICLAN - DECEMBER 1988 WATER SYSTEM'TEGH -PROMOTIONAL DEG 1987 S`g,natures Authorizing Destruct"ion Department Head City Cit. A' ~ "ey Destroyed by _. . ~~ 0 to " /~/~~fL Date /~ /~ ~ z---- :Dade /- I,3 -~ z Date ,~~, RECORDS DESl'RUCTION PJOTLCf Page of RSA. 5 :: bate Department Records Coordinator JANUARY 1992 PERSONNEL CECELIA.WEIR Curren retention s`che'dules show that the records listed are now ready for destruction. Instructions: 1. Review this list=ing 2. Obtain department head's signature 3. Destroy white copies of .Records Transfer Notices 4. Return this notice within 5 working days Thank you for cooperating. City Records Coordinator MUfFS No. Record Title -PRE=HIRE MATERIALS Years Location Box Retentio P EXPIRED APPLICATIONS 198$ 3 YEARS ACCOUNT CLERK.- SEPTEMBER' 1988 APPARATUS OPERATOR - JUNE 1988 ASSISTANT DIRECTOR OF PUBLIC WORKS/ENGINES 1987 ASSISTANT PLANNER - FEBRUARY 1988 ASSOCIATE PLANNER - DECEMBER 1988 BUILDING INS.EECTOR/ELAN:CHECKER AUGUST'19$ BUILDTNG, INSPECTOR - MAY 19$8 BUILDING INSPECTOR/PART°TIME 1988 COMMUNICATIONS DISPATCHER~~? AUGUST 19:88 COMMUNICATIONS DISPATCHER - TIECEMBER 1988 CONTROLLER _ NOVEMBER ,1988 CUSTODIAN - AUGUST 19'88 DIRECTOR OF PARKS AND RECREATION - JAN.. 19 Signatures Authorizing Destruction ~- -~'~ Department Head City Cle Cit. A~ r y Destroyed by -; D'a to Z~ Da.te Date