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HomeMy WebLinkAboutResolution 92-209 08/17/1992 ~es®ll,ltl®~ ~®. 92-209 N.C.Q. of the City of Potaluma, California RESOLUTION AUTHORIZING DESTRUCTION OF RECORDS FROM THE PERSONNEL AND FINANCE DEPARTMENTS HELD BEYOND STATUTORY RETENTION TIlVIE WHEREAS, the record series listed on the attached Records Destruction Notice has been carried in the Records Center beyond their Statutory retention period; and, WHEREAS, the City of Petaluma wishes to remove the records from the Records Center and destroy the documents by recycling the paper; and, NOW, THEREFORE, BE IT RESOLVED the City Clerk is authorized to destroy the records listed on the attached Records Destruction Notice by recycling. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to ~ ~ ) ~ g I,~, ~-- Council of the City of Petaluma at a Re ar I~ad~ot~Iad) meetin "~ ,~! f on the .- .17th..-......... day of ......_... A~tgtist ................................. 19.92., by the ;} following vote: ...--.-...:l---~=•. ----'--- •--•---•----• ,City t~ttorn y AYES: Read, Davis, Woolsey, Nelson, Vice Mayor Cavanagh NOES: None ~~ ABSENT: Sobel, s ATTEST : .. ...................... ................................: .................. ..............-......----.._.............---......=.~-.~..,~~........................... City Clerk Vice Mayor/~~~ ~0 Qoimcil File-.._...---...-_----------------- CA 10-85 Res. No. ... ~.~~..-209......... N.C.S. RECORDS DESTRUCTIDN ~~O.TICE Page of RsA 5 Date Depar ment Records Coordina-tor AUGUST, 1992 .. ~ -P[P,SCYi~[~ ~~~"!i~Tr:~~~T ~~ ~~~~ .Current retention schedules show that the records lis*ed are now ready for destr!.~ction. Instructions: 1, Review this listing 2. Obtain department head' s signature 3. Destroy white copies of 'Re.cords Transfer Notices. 4. Return this notice with in 5. working days Thank you for cooperating. MUFFS No.~ Record Titl e City Records Coordina~or Years ~ Location Box POST HIRE DOCUMENTS - TERMINATED EMRLOYEESI 1979 Signatures Authorizing Destruc Lion Department Head City Clerk Da to Date Destroyed by City attorney Date . Date netenti eo~;,,,a S YEARS REC DS OESTRUCTIO~N ~~OTLCf Page of R5~ 5 U a t e Depa'rtment ~ tor rdi na C oo s Record ,~ ~~/ CL /yy / ~i / ~ 1 ~~ l/~/'~`~K(/t.U/ Rrrt_ ~T f. ~' r~~~ / / ~ ~~ ~ ~ ~~v'^r"..6i~ ~'(/-e~y~ ~ C _ , ~ L~~ t" a-....~~ .-..... . i. Current retention schedules show that the, records listed are now ready for destr!~ction. Instructions: 1. .Review this listing' 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you for cooperating. C'i'ty Records Coordinator MUFFS No. Record Title Years Location Box Retentio F ~ c~ POST HIRE DOCUMENTS - TERMINATED EMPLOYEE 1978 5 YEARS Signatures Quthori2ing Destruction Department cad City Clerk City Attorney Destroyed by Date Date Date Date KtLUKUJ UtJ I KUI, l 1lJiV 'IiUl ll.t ~ "y` "~ • Date QQ Department ~ Records Coordinator Gurren`t retention schedules show that the records listed are naw ready for destr!~ctio~. Instruction : 1. Review this listing • 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notice 4. Return this notice within 5 working days Thank you for cooperating. City Records Coordinator r MUFFS No.l Record Title POST HIRE DOCUMENTS - TER i Signatures Authorizing Destruction i Department ead City Clerk i Date Date ~ Years Location Box ED EMPLOYEESI 1977 City Attorney Date Destroyed by Date Retentio 5 YEARS RECORGS DESTRUCTION NOTICE Page of RSA 5 .Date Department ..Records Coordinator ~Ga ~w ~1 / -L ~~ , .. _ _ - ~-.. _.. ~~C!2000,LC. G `'~;Ls~~ Current retention schedules show that the records lis ed are now ready for destr~.~ction. Instructions: 1. Review this .listing 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you for cooperating. City Records Coordinator MUFFS No. Record Title Years Location Box Retentio r^ ; POST HIRE DOCUMENTS - TERMINATED EMPLOYEES' ' 1976 5 YEARS Signatures Authorizing De truction Department He d City Clerk City Attorney Destroyed by ~~ Date Date Date Date RECORDS DESTRUCTION ~~OTICE Page of """ Date Department Records Coordinator ~GC ~?'VI...J 1 { ttr^n~e er. .-~~~~. ~ I V.~.Gf Curr"ent retention schedules show that the records ]'fisted are now ready for destr~~ction. lnstructi'ons: ~ 1. Review this listing ._. 2. Obtain department head's signature 3. Destroy wh ite copies of Records Transfer Notices 4. Return this notice witfiin 5 working days ~ Thank you for cooperating. I MUFFS No.l Record Ti ti e City Records Coordinator .Years Location. Box Petentio POST HIRE DOCUMENTS -TERMINATED EMPLOYEES 1975 5 YEARS (MISCELLANEOUS DATES EROM'1968-197 ~ INCLD.) Signatures Authorising Destruction Department/Head City Clerk V Date ~ Date City Attorney Date Destroyed by Date '~ RSA 5 RECORDS DESTRUCTION ~~OTICE Page of Date // Department Records Coordinator i~' Current retention scfiedules show that the records listed are now ready for destruction. Instructions: l..Review this listing. 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you for cooperating. City Records Coordinator .MUFFS No. Record Title Years Location Box Retentio P POST HIRE DOCUMENTS.- TERMINATED EMPLOYEES 1972-73 5 YEARS: Signatures Authorizing Destruction Department Head City Clerk City Attorney Destroyed by Date Date Date Date RECORDS DESTRUCTI'ON'. ~JOTICE Page of RSA 5 Date .bepartment Records Coordinator ,T/ ~J ~ D ~ ~ i ~ /~ , ~1~/, c- ~ c~ Current retehtion scfiedules show that the records listed are w ready for destruction. I°nstructions: 1. Review this listing 2. Obtain department head'° s signature 3. Destroy white copies o'f Records Transfer Notices 4. Return this notice with in 5 working days Thank you for cooperating. ~ -,.~, , - ` y~ ~ i'/~ K.~ ~ ,s.9 -o .~G cam ! ~ City Recor Coordinator MUFFS No. Record Title Years. Location Box Retentio P ~^y // n/ 3~;~,~ - 3;~a~ 3~3~~ - ~~1 r~~ :~1~3~- o.~// ~ ~ ~d - X585-3 ~~~~~! ~v~c-~ • ~ ~~~~~ _ ~G`.%~(~ ~~I6 3 - ~~~ ~S j ~.~llo' .~~%/ l /OS _' (~~~~. Signatures Authorizing Des ruction Department Head City Clerk City Attorney Destroyed by ~ ~%~~~~ Date 'g7i Date Date Date