HomeMy WebLinkAboutResolution 92-209 08/17/1992
~es®ll,ltl®~ ~®. 92-209 N.C.Q.
of the City of Potaluma, California
RESOLUTION AUTHORIZING DESTRUCTION OF RECORDS
FROM THE PERSONNEL AND FINANCE DEPARTMENTS
HELD BEYOND STATUTORY RETENTION TIlVIE
WHEREAS, the record series listed on the attached Records Destruction Notice has
been carried in the Records Center beyond their Statutory retention period; and,
WHEREAS, the City of Petaluma wishes to remove the records from the Records
Center and destroy the documents by recycling the paper; and,
NOW, THEREFORE, BE IT RESOLVED the City Clerk is authorized to destroy the
records listed on the attached Records Destruction Notice by recycling.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
~ ~ ) ~ g I,~, ~--
Council of the City of Petaluma at a Re ar I~ad~ot~Iad) meetin "~ ,~! f
on the .- .17th..-......... day of ......_... A~tgtist ................................. 19.92., by the ;}
following vote: ...--.-...:l---~=•. ----'--- •--•---•----•
,City t~ttorn y
AYES: Read, Davis, Woolsey, Nelson, Vice Mayor Cavanagh
NOES: None
~~
ABSENT: Sobel, s
ATTEST : .. ...................... ................................: .................. ..............-......----.._.............---......=.~-.~..,~~...........................
City Clerk Vice Mayor/~~~ ~0
Qoimcil File-.._...---...-_-----------------
CA 10-85 Res. No. ... ~.~~..-209......... N.C.S.
RECORDS DESTRUCTIDN ~~O.TICE
Page of RsA 5
Date Depar ment Records Coordina-tor
AUGUST, 1992 .. ~ -P[P,SCYi~[~ ~~~"!i~Tr:~~~T
~~ ~~~~
.Current retention schedules show that the records lis*ed are now ready for destr!.~ction.
Instructions: 1, Review this listing
2. Obtain department head' s signature
3. Destroy white copies of 'Re.cords Transfer Notices.
4. Return this notice with in 5. working days
Thank you for cooperating.
MUFFS No.~ Record Titl e
City Records Coordina~or
Years ~ Location Box
POST HIRE DOCUMENTS - TERMINATED EMRLOYEESI 1979
Signatures Authorizing Destruc Lion
Department Head City Clerk
Da to Date
Destroyed by
City attorney
Date .
Date
netenti
eo~;,,,a
S YEARS
REC DS OESTRUCTIO~N ~~OTLCf Page of R5~ 5
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Record
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Current retention schedules show that the, records listed are now ready for destr!~ction.
Instructions: 1. .Review this listing'
2. Obtain department head's signature
3. Destroy white copies of Records Transfer Notices
4. Return this notice within 5 working days
Thank you for cooperating.
C'i'ty Records Coordinator
MUFFS No. Record Title Years Location Box Retentio
F ~ c~
POST HIRE DOCUMENTS - TERMINATED EMPLOYEE 1978 5 YEARS
Signatures Quthori2ing Destruction
Department cad City Clerk City Attorney Destroyed by
Date Date Date Date
KtLUKUJ UtJ I KUI, l 1lJiV 'IiUl ll.t ~ "y` "~
• Date QQ Department ~ Records Coordinator
Gurren`t retention schedules show that the records listed are naw ready for destr!~ctio~.
Instruction : 1. Review this listing
• 2. Obtain department head's signature
3. Destroy white copies of Records Transfer Notice
4. Return this notice within 5 working days
Thank you for cooperating.
City Records Coordinator
r
MUFFS No.l Record Title
POST HIRE DOCUMENTS - TER
i
Signatures Authorizing Destruction
i
Department ead City Clerk
i
Date Date ~
Years Location Box
ED EMPLOYEESI 1977
City Attorney
Date
Destroyed by
Date
Retentio
5 YEARS
RECORGS DESTRUCTION NOTICE Page of RSA 5
.Date Department ..Records Coordinator
~Ga ~w ~1 / -L ~~ , .. _ _ - ~-.. _.. ~~C!2000,LC. G `'~;Ls~~
Current retention schedules show that the records lis ed are now ready for destr~.~ction.
Instructions: 1. Review this .listing
2. Obtain department head's signature
3. Destroy white copies of Records Transfer Notices
4. Return this notice within 5 working days
Thank you for cooperating.
City Records Coordinator
MUFFS No. Record Title Years Location Box Retentio
r^ ;
POST HIRE DOCUMENTS - TERMINATED EMPLOYEES' ' 1976 5 YEARS
Signatures Authorizing De truction
Department He d City Clerk City Attorney Destroyed by ~~
Date Date Date Date
RECORDS DESTRUCTION ~~OTICE
Page of """
Date Department Records Coordinator
~GC ~?'VI...J 1 { ttr^n~e er. .-~~~~. ~ I V.~.Gf
Curr"ent retention schedules show that the records ]'fisted are now ready for destr~~ction.
lnstructi'ons: ~ 1. Review this listing ._.
2. Obtain department head's signature
3. Destroy wh ite copies of Records Transfer Notices
4. Return this notice witfiin 5 working days ~
Thank you for cooperating. I
MUFFS No.l Record Ti ti e
City Records Coordinator
.Years Location. Box Petentio
POST HIRE DOCUMENTS -TERMINATED EMPLOYEES 1975 5 YEARS
(MISCELLANEOUS DATES EROM'1968-197 ~ INCLD.)
Signatures Authorising Destruction
Department/Head City Clerk
V
Date ~ Date
City Attorney
Date
Destroyed by
Date
'~ RSA 5
RECORDS DESTRUCTION ~~OTICE Page of
Date // Department Records Coordinator
i~'
Current retention scfiedules show that the records listed are now ready for destruction.
Instructions: l..Review this listing.
2. Obtain department head's signature
3. Destroy white copies of Records Transfer Notices
4. Return this notice within 5 working days
Thank you for cooperating.
City Records Coordinator
.MUFFS No. Record Title Years Location Box Retentio
P
POST HIRE DOCUMENTS.- TERMINATED EMPLOYEES 1972-73 5 YEARS:
Signatures Authorizing Destruction
Department Head City Clerk City Attorney Destroyed by
Date Date Date Date
RECORDS DESTRUCTI'ON'. ~JOTICE
Page
of RSA 5
Date .bepartment Records Coordinator
,T/ ~J ~ D ~ ~ i ~ /~ , ~1~/, c- ~ c~
Current retehtion scfiedules show that the records listed are w ready for destruction.
I°nstructions: 1. Review this listing
2. Obtain department head'° s signature
3. Destroy white copies o'f Records Transfer Notices
4. Return this notice with in 5 working days
Thank you for cooperating.
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City Recor
Coordinator
MUFFS No. Record Title Years. Location Box Retentio
P
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3~3~~ - ~~1 r~~
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Signatures Authorizing Des ruction
Department Head City Clerk City Attorney Destroyed by
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Date 'g7i Date Date Date